Talk Staff Group Limited
Nottingham, Nottinghamshire
Are you an experienced and motivated Executive Assistant looking for a role based in Nottingham city centre at a growing and established professional services firm? They are looking for a committed, quick thinking and driven Executive Assistant to offer administration & financial support to the team. To be considered for Executive Assistant role, you ll require the following essentials: Previous Executive Assistant or Administration experience Ideally have experience in a legal or professional services environment Strong knowledge of MS Office & CRM systems Excellent communication and interpersonal skills across all levels of the business Strong organisational skills Experience of booking complex travel arrangements Ability to prioritise workload and good attention to detail Opportunities to join the firm at this level do not appear often, so if you re looking for that next EA role where you can contribute your experience and are keen to develop and learn please do get in touch. As part of the role, you ll also be: Providing personal administrative support to the wider team & business Attending meetings and taking minutes Opening and closing of files Processing and triaging conflict searches on new files Updating and maintaining files Audio typing and producing records when required Managing diaries and calendars Arranging & booking of meetings, travel & accommodation Filing emails and attachments appropriately Planning and managing business events Data inputting on the CRM system Processing of invoices and expenses Handling cheque requests, as well as money in and money out Ensuring appropriate documentation available prior to all meetings General office duties such as printing and filing Salary & Working Hours £25,000 per annum Full time Monday to Friday 9am 5pm 25 days holiday plus banks Pension scheme Interest free transport season ticket loan Recognition awards Talk Staff Recruitment is an established division of Talk Staff Group and works with companies throughout the East Midlands and UK with roles including many areas such as: Accountancy & Finance, Human Resources, Marketing, Contact Centre and Office Support. Talk Staff Recruitment act as an employment agency in relation to this vacancy. See our website for more details and jobs available - (url removed) (phone number removed)
Apr 19, 2024
Full time
Are you an experienced and motivated Executive Assistant looking for a role based in Nottingham city centre at a growing and established professional services firm? They are looking for a committed, quick thinking and driven Executive Assistant to offer administration & financial support to the team. To be considered for Executive Assistant role, you ll require the following essentials: Previous Executive Assistant or Administration experience Ideally have experience in a legal or professional services environment Strong knowledge of MS Office & CRM systems Excellent communication and interpersonal skills across all levels of the business Strong organisational skills Experience of booking complex travel arrangements Ability to prioritise workload and good attention to detail Opportunities to join the firm at this level do not appear often, so if you re looking for that next EA role where you can contribute your experience and are keen to develop and learn please do get in touch. As part of the role, you ll also be: Providing personal administrative support to the wider team & business Attending meetings and taking minutes Opening and closing of files Processing and triaging conflict searches on new files Updating and maintaining files Audio typing and producing records when required Managing diaries and calendars Arranging & booking of meetings, travel & accommodation Filing emails and attachments appropriately Planning and managing business events Data inputting on the CRM system Processing of invoices and expenses Handling cheque requests, as well as money in and money out Ensuring appropriate documentation available prior to all meetings General office duties such as printing and filing Salary & Working Hours £25,000 per annum Full time Monday to Friday 9am 5pm 25 days holiday plus banks Pension scheme Interest free transport season ticket loan Recognition awards Talk Staff Recruitment is an established division of Talk Staff Group and works with companies throughout the East Midlands and UK with roles including many areas such as: Accountancy & Finance, Human Resources, Marketing, Contact Centre and Office Support. Talk Staff Recruitment act as an employment agency in relation to this vacancy. See our website for more details and jobs available - (url removed) (phone number removed)
Opus People Solutions are seeking an Administrator in Ipswich on a part-time, permanent basis (25 hours per week, term time). Your role will be to support the Governor and Safeguarding Training team whilst working flexibly and on a hybrid basis. Full training will be provided, the main thing is experience in administration within an office environment. And even better, if there is a qualification you'd like to do down the line you'll get full support. Here is what you'll you be doing day to day : Administer business processes and procedures. Co-ordinate governing board meeting administration including supporting with the distribution of documents which may include confidential/sensitive information Coordinate arrangements for governor panel hearings within short timescales and support with meeting administration. Provide a range of information and reports as required Develop expertise and knowledge of administrative systems Provide an efficient and customer focused first point of contact Provide information to internal and external customers and provide appropriate contacts for callers needing these services. Contribute to team meetings Provide advice to colleagues on routine procedures or policies including on-the-job training and explaining how to undertake tasks. The good bit, the benefits : 25 days holiday rising with service. 2 months full sick pay. Salary sacrifice pension scheme. Lifeworks Staff discount scheme. Job related training plus personal development opportunities. Don't miss out, apply today! (If your CV isn't up to date, don't worry too much, send what you have and we'll work from there.) Please note, each application will get a response.
Apr 19, 2024
Full time
Opus People Solutions are seeking an Administrator in Ipswich on a part-time, permanent basis (25 hours per week, term time). Your role will be to support the Governor and Safeguarding Training team whilst working flexibly and on a hybrid basis. Full training will be provided, the main thing is experience in administration within an office environment. And even better, if there is a qualification you'd like to do down the line you'll get full support. Here is what you'll you be doing day to day : Administer business processes and procedures. Co-ordinate governing board meeting administration including supporting with the distribution of documents which may include confidential/sensitive information Coordinate arrangements for governor panel hearings within short timescales and support with meeting administration. Provide a range of information and reports as required Develop expertise and knowledge of administrative systems Provide an efficient and customer focused first point of contact Provide information to internal and external customers and provide appropriate contacts for callers needing these services. Contribute to team meetings Provide advice to colleagues on routine procedures or policies including on-the-job training and explaining how to undertake tasks. The good bit, the benefits : 25 days holiday rising with service. 2 months full sick pay. Salary sacrifice pension scheme. Lifeworks Staff discount scheme. Job related training plus personal development opportunities. Don't miss out, apply today! (If your CV isn't up to date, don't worry too much, send what you have and we'll work from there.) Please note, each application will get a response.
At Finest Brands International, we have a wonderful opportunity for an Administrator / Sales Support Coordinator to join our Leeds office on a full-time basis. This is a very exciting opportunity to work with a leading supplier of clothing, footwear and safety equipment to the equestrian and country/lifestyle sector. Interested? Read on to find out more Administrator / Sales Support Coordinator Leeds able to commute to LS11 Monday to Friday, 9:00am to 5pm - open to negotiation £23,000 - £26,000 per annum dependent on experience Immediate interview and start available 20 days holiday plus Bank Holidays, Free on-site parking Please Note: Applicants must be authorised to work in the UK Finest Brands International, home to Toggi and Champion Riding Hats, are now recruiting for an excellent communicator to join the Leeds team providing administrative support to the sales team. Details of the role: The main responsibility of this role is to work alongside the Area Sales Managers and Operations Manager, covering all administrative elements of the sales process (pre and post sales) and to cover for the Account managers where necessary. It is essential to be an excellent team player with proven customer service skills. Main duties will be to: Dealing with enquiries & processing orders from B2B & B2C Customer, phone calls & emails Communicate effectively with customers and proactively find solutions to their problems by answering their questions and taking ownership of every enquiry Providing the highest level of customer service on every call Promote products to existing retailer partners The ability to Multitask Contact existing retail partners by phone or email to answer queries and obtain missing information, and there is no cold calling and we are not a call centre Supporting the sales department with other administrative tasks About you: We are looking for an individual who is committed to providing excellent customer service. Ideally, you will be extremely organised, confident, have great attention to detail and be willing to go that extra mile. T he passion to speak to customers, build relationships and prioritise customer satisfaction at all times is crucial in this role, supporting the sales team. Skills Required Excellent communication skills Accuracy with good attention to detail is essential A team player and be able to work off own initiative IT Literate with experience in using Excel, Word and Outlook Able to build sound working relationships Experience in a sales office/office environment would be beneficial Have a confident telephone manner and strong communication skills Customer service experience is essential References required Does the above sound like you? Don t miss out on this excellent opportunity How to apply for the role: If you have the skills and experience required for this position, click apply today and check your inbox for an email providing more information on how to tailor your application and provide a cover letter or any supporting documents. You must be authorised to work in the UK. No agencies please. Other suitable skills and experience include Sales, Sales Administrator, Sales Support, Sales Coordinator, Sales Support Coordinator, Customer Service, Sales Admin, Administrative Assistant, Admin Assistant, Customer Service Support. Please note: Due to the number of applications we receive, we are only able to contact those candidates that are successfully shortlisted for the position. If you do not hear from us within 7 days of your application, then unfortunately you have been unsuccessful.
Apr 19, 2024
Full time
At Finest Brands International, we have a wonderful opportunity for an Administrator / Sales Support Coordinator to join our Leeds office on a full-time basis. This is a very exciting opportunity to work with a leading supplier of clothing, footwear and safety equipment to the equestrian and country/lifestyle sector. Interested? Read on to find out more Administrator / Sales Support Coordinator Leeds able to commute to LS11 Monday to Friday, 9:00am to 5pm - open to negotiation £23,000 - £26,000 per annum dependent on experience Immediate interview and start available 20 days holiday plus Bank Holidays, Free on-site parking Please Note: Applicants must be authorised to work in the UK Finest Brands International, home to Toggi and Champion Riding Hats, are now recruiting for an excellent communicator to join the Leeds team providing administrative support to the sales team. Details of the role: The main responsibility of this role is to work alongside the Area Sales Managers and Operations Manager, covering all administrative elements of the sales process (pre and post sales) and to cover for the Account managers where necessary. It is essential to be an excellent team player with proven customer service skills. Main duties will be to: Dealing with enquiries & processing orders from B2B & B2C Customer, phone calls & emails Communicate effectively with customers and proactively find solutions to their problems by answering their questions and taking ownership of every enquiry Providing the highest level of customer service on every call Promote products to existing retailer partners The ability to Multitask Contact existing retail partners by phone or email to answer queries and obtain missing information, and there is no cold calling and we are not a call centre Supporting the sales department with other administrative tasks About you: We are looking for an individual who is committed to providing excellent customer service. Ideally, you will be extremely organised, confident, have great attention to detail and be willing to go that extra mile. T he passion to speak to customers, build relationships and prioritise customer satisfaction at all times is crucial in this role, supporting the sales team. Skills Required Excellent communication skills Accuracy with good attention to detail is essential A team player and be able to work off own initiative IT Literate with experience in using Excel, Word and Outlook Able to build sound working relationships Experience in a sales office/office environment would be beneficial Have a confident telephone manner and strong communication skills Customer service experience is essential References required Does the above sound like you? Don t miss out on this excellent opportunity How to apply for the role: If you have the skills and experience required for this position, click apply today and check your inbox for an email providing more information on how to tailor your application and provide a cover letter or any supporting documents. You must be authorised to work in the UK. No agencies please. Other suitable skills and experience include Sales, Sales Administrator, Sales Support, Sales Coordinator, Sales Support Coordinator, Customer Service, Sales Admin, Administrative Assistant, Admin Assistant, Customer Service Support. Please note: Due to the number of applications we receive, we are only able to contact those candidates that are successfully shortlisted for the position. If you do not hear from us within 7 days of your application, then unfortunately you have been unsuccessful.
JOB PURPOSE: To provide essential administrative support to the buying team to ensure the smooth day to day running of thebuying cycle for New Collection Jewellery, ensuring clear and accurate communication both internally withother departments and externally with our suppliers. KEY RESPONSIBILITIES: • Managing Purchase Orders from creation to delivery, in line with the departments critical path.• Setting up and maintaining the product Delivery Schedule.• Maintaining strong working relationships with suppliers, ensuring clear and consistent communication.• Ensuring all suppliers have their products tested quarterly in line with Jewellery Reach Regulations.• Filing all Jewellery test certificates.• Ensuring the relevant warehouse teams are aware of intake priorities and that supplier deliveries aretimely and accurate.• Checking of all invoices and responsibility for the input of accurate cost and selling prices onto thedelivery schedule, updating, and changing where necessary.• Flagging any price discrepancies to the Buyer and Assistant Buyer, ensuring margin targets are achieved.• Managing all samples (buying and photographic) within the business - including their return to supplierswhere appropriate.• Maintaining all Buying Presentation Folders and keeping them up to date with prices, supplier codes andestimated weights.•Work with the AB to prepare samples for sign off meetings.• Participating and helping in the compiling of competitive shopping reports. ESSENTIAL REQUIREMENTS: • Previous retail experience• Excellent PC skills (Excel and Word)• Excellent attention to detail and highly organised• Strong interpersonal and communication skills• Self-motivated• Commercial instinct/awareness• A collaborative team-player WE CELEBRATE YOU! We believe it's the uniqueness of our people which sets us apart. We celebrate that our teams are made up of colleagues from all cultures, backgrounds and walks of life. We welcome diverse experiences. We have an open mind to everything we do and value people who think differently and embrace change. If you'd like to be considered, please drop your CV to us. Your next best career move could be one click away!
Apr 19, 2024
Full time
JOB PURPOSE: To provide essential administrative support to the buying team to ensure the smooth day to day running of thebuying cycle for New Collection Jewellery, ensuring clear and accurate communication both internally withother departments and externally with our suppliers. KEY RESPONSIBILITIES: • Managing Purchase Orders from creation to delivery, in line with the departments critical path.• Setting up and maintaining the product Delivery Schedule.• Maintaining strong working relationships with suppliers, ensuring clear and consistent communication.• Ensuring all suppliers have their products tested quarterly in line with Jewellery Reach Regulations.• Filing all Jewellery test certificates.• Ensuring the relevant warehouse teams are aware of intake priorities and that supplier deliveries aretimely and accurate.• Checking of all invoices and responsibility for the input of accurate cost and selling prices onto thedelivery schedule, updating, and changing where necessary.• Flagging any price discrepancies to the Buyer and Assistant Buyer, ensuring margin targets are achieved.• Managing all samples (buying and photographic) within the business - including their return to supplierswhere appropriate.• Maintaining all Buying Presentation Folders and keeping them up to date with prices, supplier codes andestimated weights.•Work with the AB to prepare samples for sign off meetings.• Participating and helping in the compiling of competitive shopping reports. ESSENTIAL REQUIREMENTS: • Previous retail experience• Excellent PC skills (Excel and Word)• Excellent attention to detail and highly organised• Strong interpersonal and communication skills• Self-motivated• Commercial instinct/awareness• A collaborative team-player WE CELEBRATE YOU! We believe it's the uniqueness of our people which sets us apart. We celebrate that our teams are made up of colleagues from all cultures, backgrounds and walks of life. We welcome diverse experiences. We have an open mind to everything we do and value people who think differently and embrace change. If you'd like to be considered, please drop your CV to us. Your next best career move could be one click away!
Would you like to join an award winning, global law firm in a fast paced Support Assistant role? THE DETAILS Job Title: Support Assistant Location: Cambridge Salary: £28,000 - £30,000 Working pattern: 5 days in the office Holidays: 25 days Perks: Medical insurance, private healthcare, financial wellbeing, options to buy more holiday, time off for volunteering and many more! THE COMPANY This award-winning global law firm is proud to challenge expectations and create extraordinary results. They now have around 30 offices worldwide and over 1000 lawyers. This is a fantastic opportunity to become part of a world-class firm of independent thinkers and sector experts. They provide an inclusive and positive culture which enables employees to unlock their full professional and personal potential. THE ROLE Duties include: Providing support to the Legal Support Group Communicate effectively in a professional manner at all times Build relationships with both the team and the Legal Support Leader Scanning and dating documents Support with archiving Provide consistent support for completion of deals within tight deadlines. Administrative tasks including but not limited to, filing, photocopying, printing and scanning; Basic PDF amendments Monitoring and updating of the firm's workflow software - BigHand Support the fostering of a collaborative team environment by consistently offering and providing support in order to assist colleagues for the benefit of the team Build and maintain effective working relationships with team members as well as colleagues from across the business Understand and contribute towards team objectives THE IDEAL CANDIDATE Experience as an administrator in a law firm or a professional services company A confident candidate who can manage their own workload Excellent communication skills, with the ability to work confidently and collaboratively across functions. Self-motivated, disciplined individual with a positive can do attitude. A calm, clear thinker with keen attention to detail; a multi-tasker who enjoys a fast-paced working Environment. Ability to quickly understand the different working ways and demands of different practice areas. A desire to learn and develop new skills. Good organisational skills and understands the importance of excellent client service. Monitor personal and team workload and show proactive approach to support where needed. Knowledge of Microsoft Teams, Word, PowerPoint, Outlook and Excel packages If you are interested in this role, please contact me on or .
Apr 19, 2024
Full time
Would you like to join an award winning, global law firm in a fast paced Support Assistant role? THE DETAILS Job Title: Support Assistant Location: Cambridge Salary: £28,000 - £30,000 Working pattern: 5 days in the office Holidays: 25 days Perks: Medical insurance, private healthcare, financial wellbeing, options to buy more holiday, time off for volunteering and many more! THE COMPANY This award-winning global law firm is proud to challenge expectations and create extraordinary results. They now have around 30 offices worldwide and over 1000 lawyers. This is a fantastic opportunity to become part of a world-class firm of independent thinkers and sector experts. They provide an inclusive and positive culture which enables employees to unlock their full professional and personal potential. THE ROLE Duties include: Providing support to the Legal Support Group Communicate effectively in a professional manner at all times Build relationships with both the team and the Legal Support Leader Scanning and dating documents Support with archiving Provide consistent support for completion of deals within tight deadlines. Administrative tasks including but not limited to, filing, photocopying, printing and scanning; Basic PDF amendments Monitoring and updating of the firm's workflow software - BigHand Support the fostering of a collaborative team environment by consistently offering and providing support in order to assist colleagues for the benefit of the team Build and maintain effective working relationships with team members as well as colleagues from across the business Understand and contribute towards team objectives THE IDEAL CANDIDATE Experience as an administrator in a law firm or a professional services company A confident candidate who can manage their own workload Excellent communication skills, with the ability to work confidently and collaboratively across functions. Self-motivated, disciplined individual with a positive can do attitude. A calm, clear thinker with keen attention to detail; a multi-tasker who enjoys a fast-paced working Environment. Ability to quickly understand the different working ways and demands of different practice areas. A desire to learn and develop new skills. Good organisational skills and understands the importance of excellent client service. Monitor personal and team workload and show proactive approach to support where needed. Knowledge of Microsoft Teams, Word, PowerPoint, Outlook and Excel packages If you are interested in this role, please contact me on or .
Stafforce are currently hiring a Part time Interim Executive Assistant to the Director of Fundraising and Communications and the Director of People and Culture. This post will report to the Director of People and Culture, however duties and responsibilities will also include providing executive assistance support to the Director of Fundraising and Comms. Whats in it for you?: Weekly Pay Shopping discounts 24/7 GP service Online access to documents Key Accountabilities: Providing proactive executive assistance to the Director of People and Culture and the Director of Fundraising and Comms, ensuring that all duties are carried out in an efficient and effective manner, including responding to correspondence, diary management, and making travel and other arrangements. Ensuring that communication, correspondence and effective stewardship relating to key internal and external relationships is managed in a professional, sophisticated and timely manner. Ensuring briefings in advance of meetings, all necessary supporting papers and taking follow-upaction as required. Hold the departmental credit card and making purchases where required and sending receipts tofinance on a monthly basis. Undertaking research and drafting presentations, reports and papers as required. Preparing and distributing reports and agendas in advance of meetings and take minutes of meetingsas requested. Provide administrative support to both the Comms and People and Culture team as required. Ensuring that confidentiality is maintained and that the client s policies on security are observed. Promoting and ensuring safe working for self and others by strict adherence to the client s Security procedures and Health and Safety policy. Ensuring that security of sensitive information is maintained and complies with the requirements ofthe Data Protection Act 2018 and GDPR policies. Developing and maintaining positive, collaborative working relationships with all staff both locally and across the wider organisation, being committed as part of the team to providing a high level of support to survivors. Work closely with wider EA and Governance Team. It is essential that the post holder is able to respond flexibly to changes in the requirements of this post. This role outline is therefore a guide and not an exhaustive list of all responsibilities the post holder may have over time. Experience, Knowledge, Skills and Personal Qualities: Previous relevant experience in a similar role with demonstrable experience of providing administrative and executive assistant support to senior staff members Ability to manage work and time effectively including the management of competing priories Flexible and adaptable with a can-do attitude Self-sufficient with sound judgement and decision-making skills Excellent verbal and written communication skills and strong interpersonal skills An interest in and commitment to the long-term success and development of Refuge A commitment to follow the policies, procedures and philosophical principles and a strong commitment to empowerment, support and equality which underpin all of the work undertaken. If you are interested in the role, please apply with an up to date CV.
Apr 19, 2024
Seasonal
Stafforce are currently hiring a Part time Interim Executive Assistant to the Director of Fundraising and Communications and the Director of People and Culture. This post will report to the Director of People and Culture, however duties and responsibilities will also include providing executive assistance support to the Director of Fundraising and Comms. Whats in it for you?: Weekly Pay Shopping discounts 24/7 GP service Online access to documents Key Accountabilities: Providing proactive executive assistance to the Director of People and Culture and the Director of Fundraising and Comms, ensuring that all duties are carried out in an efficient and effective manner, including responding to correspondence, diary management, and making travel and other arrangements. Ensuring that communication, correspondence and effective stewardship relating to key internal and external relationships is managed in a professional, sophisticated and timely manner. Ensuring briefings in advance of meetings, all necessary supporting papers and taking follow-upaction as required. Hold the departmental credit card and making purchases where required and sending receipts tofinance on a monthly basis. Undertaking research and drafting presentations, reports and papers as required. Preparing and distributing reports and agendas in advance of meetings and take minutes of meetingsas requested. Provide administrative support to both the Comms and People and Culture team as required. Ensuring that confidentiality is maintained and that the client s policies on security are observed. Promoting and ensuring safe working for self and others by strict adherence to the client s Security procedures and Health and Safety policy. Ensuring that security of sensitive information is maintained and complies with the requirements ofthe Data Protection Act 2018 and GDPR policies. Developing and maintaining positive, collaborative working relationships with all staff both locally and across the wider organisation, being committed as part of the team to providing a high level of support to survivors. Work closely with wider EA and Governance Team. It is essential that the post holder is able to respond flexibly to changes in the requirements of this post. This role outline is therefore a guide and not an exhaustive list of all responsibilities the post holder may have over time. Experience, Knowledge, Skills and Personal Qualities: Previous relevant experience in a similar role with demonstrable experience of providing administrative and executive assistant support to senior staff members Ability to manage work and time effectively including the management of competing priories Flexible and adaptable with a can-do attitude Self-sufficient with sound judgement and decision-making skills Excellent verbal and written communication skills and strong interpersonal skills An interest in and commitment to the long-term success and development of Refuge A commitment to follow the policies, procedures and philosophical principles and a strong commitment to empowerment, support and equality which underpin all of the work undertaken. If you are interested in the role, please apply with an up to date CV.
Acorn by Synerige is currently recruiting a Personal Assistant / Store Operations Assistant on behalf of their client. Objectives To run the assigned department efficiently and accurately, and achieve compliance with all internal and external guidelines and regulations, whilst contributing to a co-operative working environment. In fulfilling their duties the Store Operations Assistant has to utilise their initiative and competence and work according to the principles of the Company Management System. The Store Operations Assistant works according to the principles of their Corporate Responsibility policy. Duties and Responsibilities The Store Operations Assistant Liaises with internal and external auditors and external bodies when required. Responsibility of Action The Store Operations Assistant Provides administrative support as required to the Store Operations Director. Ensures the security of any documentation and electronic data in the area of responsibility. Maintains appropriate backups and logs for data in the area of responsibility. Checks invoices for goods and services in the area of responsibility following Company procedures. Maintains an efficient and well organised filing system for the department. Ensures that all documentation in the area of responsibility is archived orderly for the correct period and arranges its disposal at the end of the archive period. Trains other employees where appropriate. Ensures that the workstation and surrounding area is well organised. Ensures that all communal areas are kept in appropriate condition. Works in accordance with the GB & IE Code of Conduct. In addition to the duties detailed above it is the Store Operations Assistant's responsibility to carry out individual tasks requested by their leader, which are in the nature of the job description or deemed to be a necessity of the business. Special Authorities The Store Operations Assistant Is authorised to open Company mail. Acorn by Synergie acts as an employment agency for permanent recruitment.
Apr 19, 2024
Full time
Acorn by Synerige is currently recruiting a Personal Assistant / Store Operations Assistant on behalf of their client. Objectives To run the assigned department efficiently and accurately, and achieve compliance with all internal and external guidelines and regulations, whilst contributing to a co-operative working environment. In fulfilling their duties the Store Operations Assistant has to utilise their initiative and competence and work according to the principles of the Company Management System. The Store Operations Assistant works according to the principles of their Corporate Responsibility policy. Duties and Responsibilities The Store Operations Assistant Liaises with internal and external auditors and external bodies when required. Responsibility of Action The Store Operations Assistant Provides administrative support as required to the Store Operations Director. Ensures the security of any documentation and electronic data in the area of responsibility. Maintains appropriate backups and logs for data in the area of responsibility. Checks invoices for goods and services in the area of responsibility following Company procedures. Maintains an efficient and well organised filing system for the department. Ensures that all documentation in the area of responsibility is archived orderly for the correct period and arranges its disposal at the end of the archive period. Trains other employees where appropriate. Ensures that the workstation and surrounding area is well organised. Ensures that all communal areas are kept in appropriate condition. Works in accordance with the GB & IE Code of Conduct. In addition to the duties detailed above it is the Store Operations Assistant's responsibility to carry out individual tasks requested by their leader, which are in the nature of the job description or deemed to be a necessity of the business. Special Authorities The Store Operations Assistant Is authorised to open Company mail. Acorn by Synergie acts as an employment agency for permanent recruitment.
Our client is a specialist consultancy and outsourcing firm who work in collaboration with financial advice and wealth management firms to support and improve their operations. They deliver a suite of services which add value and support the business requirements of their clients. Suitable for candidates wanting Flexible Hours / Part Time Role Purpose: We are seeking a Business Practitioner / Administrator to support the Managing Director and their wider team interacting with customers and suppliers to answer and manage enquiries, organise meetings and schedule work across a busy team of consultants and contractors. What you will be doing: As a Business Practitioner / Administrator you will be the first point of contact for customer and supplier enquiries, supporting the Managing Director in her role to organise meetings and schedule project work, responsible for issuing standard documentation both internally and externally, organising database assessments, and reviewing any documentation prior to it being issued to clients. What experience you'll have: • Minimum of 2 years experience of working within an PA, EA or administration type role • Highly organised with excellent communication skills • Good attention to detail with accuracy • Ability to work under pressure and to tight deadlines About you: • Provide a great first impression. • Willing to learn all aspects of the business. • Willing to gain a clear understanding of the Financial Services industry • Ability to create positive working relationships. • Be able have good communication skills at all levels. • Flexible in working approach and hours needed to get the job done. • Good written and verbal communication skills • Ability to take responsibility and ownership Suitable for candidates wanting Flexible Hours / Part Time Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organisation. Concerned that you might not perfectly meet all the criteria for this role? At Recruitment Collective, we hold a strong commitment to fostering inclusivity for all and establishing opportunities where individuals from diverse personal and professional backgrounds can excel. Therefore, if you're enthusiastic about this position but find that your previous experiences don't align precisely with every aspect of the job description, we strongly encourage you to register with us. You may well be the ideal candidate for another role or opportunity, and our recruitment team is here to assist in evaluating how your skills can be a valuable fit for our clients.
Apr 19, 2024
Full time
Our client is a specialist consultancy and outsourcing firm who work in collaboration with financial advice and wealth management firms to support and improve their operations. They deliver a suite of services which add value and support the business requirements of their clients. Suitable for candidates wanting Flexible Hours / Part Time Role Purpose: We are seeking a Business Practitioner / Administrator to support the Managing Director and their wider team interacting with customers and suppliers to answer and manage enquiries, organise meetings and schedule work across a busy team of consultants and contractors. What you will be doing: As a Business Practitioner / Administrator you will be the first point of contact for customer and supplier enquiries, supporting the Managing Director in her role to organise meetings and schedule project work, responsible for issuing standard documentation both internally and externally, organising database assessments, and reviewing any documentation prior to it being issued to clients. What experience you'll have: • Minimum of 2 years experience of working within an PA, EA or administration type role • Highly organised with excellent communication skills • Good attention to detail with accuracy • Ability to work under pressure and to tight deadlines About you: • Provide a great first impression. • Willing to learn all aspects of the business. • Willing to gain a clear understanding of the Financial Services industry • Ability to create positive working relationships. • Be able have good communication skills at all levels. • Flexible in working approach and hours needed to get the job done. • Good written and verbal communication skills • Ability to take responsibility and ownership Suitable for candidates wanting Flexible Hours / Part Time Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organisation. Concerned that you might not perfectly meet all the criteria for this role? At Recruitment Collective, we hold a strong commitment to fostering inclusivity for all and establishing opportunities where individuals from diverse personal and professional backgrounds can excel. Therefore, if you're enthusiastic about this position but find that your previous experiences don't align precisely with every aspect of the job description, we strongly encourage you to register with us. You may well be the ideal candidate for another role or opportunity, and our recruitment team is here to assist in evaluating how your skills can be a valuable fit for our clients.
JOB TITLE: Executive Assistant LOCATION: Eastbourne HOURS: 37.5 Hours SHIFT: Monday to Friday SALARY: 16 - 18 per hour DURATION: 3 months initially Your responsibilities will include: Assist with calendar management, scheduling meetings, and coordinating travel arrangements for the team. Handle confidential information with utmost discretion and professionalism. Prepare and edit documents, reports, and presentations. Manage incoming communications, including emails and phone calls. Act as a reliable point of contact between internal and external stakeholders. Support the team with ad-hoc administrative tasks as required. About you: Proven experience as an Executive Assistant or similar role. Strong organisational and time-management skills. Exceptional attention to detail and ability to multi-task effectively. Excellent communication and interpersonal skills. Proficient in Microsoft Office Suite. Ability to work autonomously and prioritise tasks. Previous experience in a fast-paced environment is desired. Availability to start immediately. Next Steps: Please apply today with your up-to-date CV and contact details The client is looking for someone to interview and start immediately! If you have trouble uploading your CV, please email it to (url removed) and put the job title as the subject Working as a temp is an ideal way of exploring different job roles and industries. It's also gives you control of your own work/life balance. Here are just some of the benefits you can expect when you become part of the Office Angels team: Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after Eye care vouchers and money towards glasses should you require them for VDU purposes We can search for permanent work whilst you're in assignments and offer expert interview support and advice Weekly pay Pension scheme option (with employer contributions) 28 days paid annual leave (Based on a weekly accrual) Office Angels are an equal opportunity employer and are acting as a recruitment agency for this vacancy. Please be aware we receive a lot of applicants for our roles if you have not been contacted within the next 5 days of applying for this role on this occasion you have not been successful but please go to our website for more vacancies - (url removed). Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 19, 2024
Full time
JOB TITLE: Executive Assistant LOCATION: Eastbourne HOURS: 37.5 Hours SHIFT: Monday to Friday SALARY: 16 - 18 per hour DURATION: 3 months initially Your responsibilities will include: Assist with calendar management, scheduling meetings, and coordinating travel arrangements for the team. Handle confidential information with utmost discretion and professionalism. Prepare and edit documents, reports, and presentations. Manage incoming communications, including emails and phone calls. Act as a reliable point of contact between internal and external stakeholders. Support the team with ad-hoc administrative tasks as required. About you: Proven experience as an Executive Assistant or similar role. Strong organisational and time-management skills. Exceptional attention to detail and ability to multi-task effectively. Excellent communication and interpersonal skills. Proficient in Microsoft Office Suite. Ability to work autonomously and prioritise tasks. Previous experience in a fast-paced environment is desired. Availability to start immediately. Next Steps: Please apply today with your up-to-date CV and contact details The client is looking for someone to interview and start immediately! If you have trouble uploading your CV, please email it to (url removed) and put the job title as the subject Working as a temp is an ideal way of exploring different job roles and industries. It's also gives you control of your own work/life balance. Here are just some of the benefits you can expect when you become part of the Office Angels team: Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after Eye care vouchers and money towards glasses should you require them for VDU purposes We can search for permanent work whilst you're in assignments and offer expert interview support and advice Weekly pay Pension scheme option (with employer contributions) 28 days paid annual leave (Based on a weekly accrual) Office Angels are an equal opportunity employer and are acting as a recruitment agency for this vacancy. Please be aware we receive a lot of applicants for our roles if you have not been contacted within the next 5 days of applying for this role on this occasion you have not been successful but please go to our website for more vacancies - (url removed). Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Do you have previous Office Administrator experience? Are you super organised and efficient? Can you multi-task? Our client are a friendly, family run business looking for a reliable Office Administrator to join their busy team. Job Type : Part-time, Temp to Permanent Salary: £12.00 per hour Benefits: Casual dress Company pension Employee discount Schedule: Monday to Friday Work Location: In person The suitable candidate will undertake administrative tasks to ensure their colleagues have adequate support to work efficiently. The ideal candidate will be competent in prioritising and working with little supervision. They will be self-motivated and trustworthy. Responsibilities Producing quotations Processing orders Stock ordering Email and telephone communication with customers Data entry, updating our inhouse systems - including Hubspot CRM Printing documents Answering incoming phone calls Assist colleagues whenever necessary Requirements and skills Proven experience as an office administrator , office assistant or relevant role Outstanding communication and interpersonal abilities Excellent organisational and leadership skills Familiarity with office management procedures Excellent knowledge of MS Office Job Types: Part-time, Permanent Salary: £12.00 per hour Benefits: Casual dress Company pension Employee discount Schedule: Monday to Friday Work Location: In person
Apr 19, 2024
Seasonal
Do you have previous Office Administrator experience? Are you super organised and efficient? Can you multi-task? Our client are a friendly, family run business looking for a reliable Office Administrator to join their busy team. Job Type : Part-time, Temp to Permanent Salary: £12.00 per hour Benefits: Casual dress Company pension Employee discount Schedule: Monday to Friday Work Location: In person The suitable candidate will undertake administrative tasks to ensure their colleagues have adequate support to work efficiently. The ideal candidate will be competent in prioritising and working with little supervision. They will be self-motivated and trustworthy. Responsibilities Producing quotations Processing orders Stock ordering Email and telephone communication with customers Data entry, updating our inhouse systems - including Hubspot CRM Printing documents Answering incoming phone calls Assist colleagues whenever necessary Requirements and skills Proven experience as an office administrator , office assistant or relevant role Outstanding communication and interpersonal abilities Excellent organisational and leadership skills Familiarity with office management procedures Excellent knowledge of MS Office Job Types: Part-time, Permanent Salary: £12.00 per hour Benefits: Casual dress Company pension Employee discount Schedule: Monday to Friday Work Location: In person
Operations Assistant Complete HGV Solutions Group is an award-winning commercial vehicle repair body shop. We work with all the major UK insurers and numerous blue chip businesses, to keep their cars, vans and trucks on the road. We are looking for an Operations Assistant to join our growing support team at the head office in Hoddesdon. The team work hard in a very fast paced industry to make sure that the customer is always happy with the repairs to their vehicle. It is a fun and friendly team who work closely to ensure that the jobs are carried out thoroughly. Office Hours 7am - 4pm Salary is based on experience The Role Accepting of new repair instructions from all our customers as instructed by the Operations Supervisor and raising the job on our inhouse systems and customer portals. Declining jobs where applicable again upon instruction. Constantly adding notes to the systems to ensure that all parties are kept up to date. Making sure the accounts department are aware of all invoicing requirements for each jobs such as VAT, Policy Excess and Repairs. Calling Work Providers and Engineers to gain Authorities so works can begin. Calling insurers and Work Providers to resolve any issues and move jobs on where necessary. Help the Operations Supervisor gain images for new jobs so that he can carry out the initial estimates. Take incoming calls from Insurers, Customers and Work Providers to give job updates. Be the main point of contact for customers, by creating and nurturing long term relationships. You will resolve any issues that may arise to ensure customer satisfaction is achieved. Respond to all relevant emails on the Operations account and deal with as soon as possible. Filing away after completion. Report any issues to the Operations Supervisor as soon as you become aware of them. In addition, you will support & perform administrative duties for the Operations Supervisor. Job Types: Full-time, Permanent
Apr 19, 2024
Full time
Operations Assistant Complete HGV Solutions Group is an award-winning commercial vehicle repair body shop. We work with all the major UK insurers and numerous blue chip businesses, to keep their cars, vans and trucks on the road. We are looking for an Operations Assistant to join our growing support team at the head office in Hoddesdon. The team work hard in a very fast paced industry to make sure that the customer is always happy with the repairs to their vehicle. It is a fun and friendly team who work closely to ensure that the jobs are carried out thoroughly. Office Hours 7am - 4pm Salary is based on experience The Role Accepting of new repair instructions from all our customers as instructed by the Operations Supervisor and raising the job on our inhouse systems and customer portals. Declining jobs where applicable again upon instruction. Constantly adding notes to the systems to ensure that all parties are kept up to date. Making sure the accounts department are aware of all invoicing requirements for each jobs such as VAT, Policy Excess and Repairs. Calling Work Providers and Engineers to gain Authorities so works can begin. Calling insurers and Work Providers to resolve any issues and move jobs on where necessary. Help the Operations Supervisor gain images for new jobs so that he can carry out the initial estimates. Take incoming calls from Insurers, Customers and Work Providers to give job updates. Be the main point of contact for customers, by creating and nurturing long term relationships. You will resolve any issues that may arise to ensure customer satisfaction is achieved. Respond to all relevant emails on the Operations account and deal with as soon as possible. Filing away after completion. Report any issues to the Operations Supervisor as soon as you become aware of them. In addition, you will support & perform administrative duties for the Operations Supervisor. Job Types: Full-time, Permanent
New Product Development Assistant Our client is Europe's leading corrugated packaging company and one of the leading paper-based packaging companies in the world - an industry leader with 46,000 employees globally, 350 production sites around the world, with locations in 23 countries in Europe and 13 countries in America. People are at the heart of this organisation, and they are constantly working towards creating a fully inclusive working environment where people from all backgrounds are free to be themselves and succeed. Diversity makes sense for them, for their customers and for their future. They value different perspectives, skills and experiences, and welcome applications from all sections of their communities. This company is: A Disability Confident Employer and guarantee an interview to candidates who meet their essential criteria. Open to considering flexible working, such as part-time hours, hybrid working and other flexible options. Happy to offer a wide range of Family Friendly policies including emergency time off for dependants and to provide generous maternity, paternity and adoption leave provisions for their valued colleagues. This is a new role in a newly established department at our client in Weston super Mare. You will be involved in all aspects of new product development assisting the Designers and the New Product Development Manager ensuring all the administrative and support tasks assigned to you are completed efficiently. Ideally you will have experience working in a FMCG manufacturing environment and experience in the corrugated or an associated packaging company would be desirable but not necessarily essential. You will possess a high level of computer literacy with the ability to learn on the job and have the confidence to ask questions. You will be a fast learner and very practical. You will be great at communicating with your team and will be able to build relationships with colleagues in other departments and in the wider company. This role has an element of technical skill, and it would be advantageous if you enjoy technical challenges. You must also be able to meet targets whilst remaining calm and pragmatic in a busy job ensuring deadlines are met. You will enjoy working in a fast-moving workplace, solving problems creatively so that customer expectations are met. Whilst you are working as part of a team you will be able to work on your own to manage your workload and time efficiently. Knowledge of the corrugated manufacturing environment is desirable. Must have experience of working in either an integrated site or large sheet plant business. Knowledge of Diecut and print methods used in the corrugated manufacturing environment. Paper knowledge is desirable. Competent in Microsoft 365 applications. In return they offer: Competitive salary 25 days annual leave & 8 bank holidays Canteen On-site free parking Employee assistance programme Permanent full-time position This role reports directly to the New Product Development Manager and is part of a newly formed, exciting, and dynamic team.
Apr 19, 2024
Full time
New Product Development Assistant Our client is Europe's leading corrugated packaging company and one of the leading paper-based packaging companies in the world - an industry leader with 46,000 employees globally, 350 production sites around the world, with locations in 23 countries in Europe and 13 countries in America. People are at the heart of this organisation, and they are constantly working towards creating a fully inclusive working environment where people from all backgrounds are free to be themselves and succeed. Diversity makes sense for them, for their customers and for their future. They value different perspectives, skills and experiences, and welcome applications from all sections of their communities. This company is: A Disability Confident Employer and guarantee an interview to candidates who meet their essential criteria. Open to considering flexible working, such as part-time hours, hybrid working and other flexible options. Happy to offer a wide range of Family Friendly policies including emergency time off for dependants and to provide generous maternity, paternity and adoption leave provisions for their valued colleagues. This is a new role in a newly established department at our client in Weston super Mare. You will be involved in all aspects of new product development assisting the Designers and the New Product Development Manager ensuring all the administrative and support tasks assigned to you are completed efficiently. Ideally you will have experience working in a FMCG manufacturing environment and experience in the corrugated or an associated packaging company would be desirable but not necessarily essential. You will possess a high level of computer literacy with the ability to learn on the job and have the confidence to ask questions. You will be a fast learner and very practical. You will be great at communicating with your team and will be able to build relationships with colleagues in other departments and in the wider company. This role has an element of technical skill, and it would be advantageous if you enjoy technical challenges. You must also be able to meet targets whilst remaining calm and pragmatic in a busy job ensuring deadlines are met. You will enjoy working in a fast-moving workplace, solving problems creatively so that customer expectations are met. Whilst you are working as part of a team you will be able to work on your own to manage your workload and time efficiently. Knowledge of the corrugated manufacturing environment is desirable. Must have experience of working in either an integrated site or large sheet plant business. Knowledge of Diecut and print methods used in the corrugated manufacturing environment. Paper knowledge is desirable. Competent in Microsoft 365 applications. In return they offer: Competitive salary 25 days annual leave & 8 bank holidays Canteen On-site free parking Employee assistance programme Permanent full-time position This role reports directly to the New Product Development Manager and is part of a newly formed, exciting, and dynamic team.
Remarketing Administrator Birmingham £11.44 Per Hour 3-6 Month Contract Our client is one of the largest Fleet Services companies in the world. As a global business, they offer a fully outsourced, end-to-end finance lease, vehicle management and electric vehicle solution. Due to the continues growth within the company, they are looking for a Remarketing Administrator to join the team in Birmingham, initially on a temporary basis. What we need Vehicle Sales Admin Assistant to support the Vehicle Remarketing Team Full-time 40 hours per week, based in Birmingham Office B37 What you ll do Assist with fleet disposal administrative duties. Collate documentation required for vehicles to be sold. Process vehicle collections to auction Companies/ Salvage suppliers. Arranging movement of sale vehicles. Vehicle stock reconciliation. Update daily sales pre/post sales information. Maintain records held on systems. Maintain Group Mailbox. Manage incoming telephone enquiries. What you ve got Strong office administration experience. Knowledge of fleet administration. Vehicle industry knowledge preferable. Attention to detail, working with large volumes of data. Ability to multitask and work in a busy office environment. Sound working knowledge of Microsoft Excel. Ability to work individually and effectively as part of the team. For more information on this role, please contact Andrew Haddon on (phone number removed) or send a copy of your CV to (url removed) Omega Resource Group is acting as an Employment Agency in relation to this vacancy. Omega Resource Group is an employment agency specialising in opportunities at all levels within the Engineering, Aerospace, Automotive, Electronics, Defence, Scientific, Oil & Gas, Construction and Manufacturing sectors. For details of other opportunities available within your chosen field please visit our website (url removed) Omega Resource Group is acting as an Employment Business in relation to this vacancy.
Apr 19, 2024
Contractor
Remarketing Administrator Birmingham £11.44 Per Hour 3-6 Month Contract Our client is one of the largest Fleet Services companies in the world. As a global business, they offer a fully outsourced, end-to-end finance lease, vehicle management and electric vehicle solution. Due to the continues growth within the company, they are looking for a Remarketing Administrator to join the team in Birmingham, initially on a temporary basis. What we need Vehicle Sales Admin Assistant to support the Vehicle Remarketing Team Full-time 40 hours per week, based in Birmingham Office B37 What you ll do Assist with fleet disposal administrative duties. Collate documentation required for vehicles to be sold. Process vehicle collections to auction Companies/ Salvage suppliers. Arranging movement of sale vehicles. Vehicle stock reconciliation. Update daily sales pre/post sales information. Maintain records held on systems. Maintain Group Mailbox. Manage incoming telephone enquiries. What you ve got Strong office administration experience. Knowledge of fleet administration. Vehicle industry knowledge preferable. Attention to detail, working with large volumes of data. Ability to multitask and work in a busy office environment. Sound working knowledge of Microsoft Excel. Ability to work individually and effectively as part of the team. For more information on this role, please contact Andrew Haddon on (phone number removed) or send a copy of your CV to (url removed) Omega Resource Group is acting as an Employment Agency in relation to this vacancy. Omega Resource Group is an employment agency specialising in opportunities at all levels within the Engineering, Aerospace, Automotive, Electronics, Defence, Scientific, Oil & Gas, Construction and Manufacturing sectors. For details of other opportunities available within your chosen field please visit our website (url removed) Omega Resource Group is acting as an Employment Business in relation to this vacancy.
Flexible and reliable individual to assist at Tribunals in Central London. Hours vary, must be very flexible. Job Title: Tribunal Assistant Job Description We are looking for a reliable and flexible individual able to provide administrative support at various locations within the Central London area as a Tribunal Assistant within the public sector. You will be required to assist panel members, solicitors and judges in a tribunal situation. This will include chasing, collecting and distributing paperwork, meeting and greeting panel members, providing refreshments and general administration duties such as faxing and photocopying. You will need to be extremely flexible towards the number of hours worked as no set number can be guaranteed, and we are looking for people who would be happy with-part time but available full time if required. You will also need to be available at short notice for work and for changes of locations. You will be required to attend tribunals at various locations within the London area, so flexibility is essential, as is your own transport. This is a stand-alone role, so successful applicants will be able to work on their own initiative as well as be capable of dealing with any given situation. You will have excellent communication skills and a tribunal background will be an advantage. As part of the vetting process for this role, Hays will carry out an Enhanced Disclosure check on successful candidates. The role is to start immediately. The successful candidate will be required to cover tribunals in various areas across London, so applicants must be willing to travel to these locations. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Apr 19, 2024
Seasonal
Flexible and reliable individual to assist at Tribunals in Central London. Hours vary, must be very flexible. Job Title: Tribunal Assistant Job Description We are looking for a reliable and flexible individual able to provide administrative support at various locations within the Central London area as a Tribunal Assistant within the public sector. You will be required to assist panel members, solicitors and judges in a tribunal situation. This will include chasing, collecting and distributing paperwork, meeting and greeting panel members, providing refreshments and general administration duties such as faxing and photocopying. You will need to be extremely flexible towards the number of hours worked as no set number can be guaranteed, and we are looking for people who would be happy with-part time but available full time if required. You will also need to be available at short notice for work and for changes of locations. You will be required to attend tribunals at various locations within the London area, so flexibility is essential, as is your own transport. This is a stand-alone role, so successful applicants will be able to work on their own initiative as well as be capable of dealing with any given situation. You will have excellent communication skills and a tribunal background will be an advantage. As part of the vetting process for this role, Hays will carry out an Enhanced Disclosure check on successful candidates. The role is to start immediately. The successful candidate will be required to cover tribunals in various areas across London, so applicants must be willing to travel to these locations. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Legal Assistant West Sussex This is an office-based role Full Time £28,000-£30,000 Our client is a long established and highly reputable immigration firm based in West Sussex, very close to Horsham Station with direct rail links to Croydon and London Bridge. The company are currently recruiting Legal Assistants to join their existing immigration team this year. This is an exciting opportunity for a graduate to start work within a hugely successful and quality-driven immigration business and achieve Level 1 OISC accreditation in short order. They are a small, busy practice, with several hundred corporate clients of varying sizes and a large number of individual clients, many of whom they have worked with for many years. As a junior team member under direct supervision, you will assist in the day-to-day functions of the team. You will be providing both fee-earning and administrative support to the team to ensure that individual tasks are completed cost-effectively and at the appropriate level. Are you the right person for the job? Final year student with a predicted 2.1 or first class degree preferred, although any highly intelligent and diligent person with a legal mind and office-based skillsets would be considered Preferably have some experience/knowledge of immigration law Demonstrable attention to detail and ability to achieve a high level of productivity Be a highly motivated, resourceful self-starter with a positive can-do manner Multitask in a fast-paced environment with competing demands Meet assigned deadlines and communicate case progress/status/issues to supervisors Understand our Company culture and team values and embrace and promote them You will be charismatic and engaging You will be a good workload planner who can manage time vs tasks Have a confident, calm and well-spoken phone manner Excellent English and highly competent written and oral communication skills What will your role look like? Legal research Assisting the team with handling of cases on a day-to-day basis Handling website leads and working up draft responses where relevant Keeping abreast with changes to immigration law Drafting client care letters and invoices, using our MS 365-based CRM Assisting with billing, narratives and administration Filing completed casework Participating in social media networking via LinkedIn and at local events What s next? It s easy! Click APPLY now! We can t wait to hear from you! Your data will be handled in line with GDPR.
Apr 19, 2024
Full time
Legal Assistant West Sussex This is an office-based role Full Time £28,000-£30,000 Our client is a long established and highly reputable immigration firm based in West Sussex, very close to Horsham Station with direct rail links to Croydon and London Bridge. The company are currently recruiting Legal Assistants to join their existing immigration team this year. This is an exciting opportunity for a graduate to start work within a hugely successful and quality-driven immigration business and achieve Level 1 OISC accreditation in short order. They are a small, busy practice, with several hundred corporate clients of varying sizes and a large number of individual clients, many of whom they have worked with for many years. As a junior team member under direct supervision, you will assist in the day-to-day functions of the team. You will be providing both fee-earning and administrative support to the team to ensure that individual tasks are completed cost-effectively and at the appropriate level. Are you the right person for the job? Final year student with a predicted 2.1 or first class degree preferred, although any highly intelligent and diligent person with a legal mind and office-based skillsets would be considered Preferably have some experience/knowledge of immigration law Demonstrable attention to detail and ability to achieve a high level of productivity Be a highly motivated, resourceful self-starter with a positive can-do manner Multitask in a fast-paced environment with competing demands Meet assigned deadlines and communicate case progress/status/issues to supervisors Understand our Company culture and team values and embrace and promote them You will be charismatic and engaging You will be a good workload planner who can manage time vs tasks Have a confident, calm and well-spoken phone manner Excellent English and highly competent written and oral communication skills What will your role look like? Legal research Assisting the team with handling of cases on a day-to-day basis Handling website leads and working up draft responses where relevant Keeping abreast with changes to immigration law Drafting client care letters and invoices, using our MS 365-based CRM Assisting with billing, narratives and administration Filing completed casework Participating in social media networking via LinkedIn and at local events What s next? It s easy! Click APPLY now! We can t wait to hear from you! Your data will be handled in line with GDPR.
Team PA Our client, based in the heart of the West End, requires an experienced PA / Team Assistant to support three teams in conjunction with a senior EA. This is a one-year fixed-term contract and you can opt to work on a hybrid basis with two days in the office/three remote. It s a great business to work with as its key focus is the reduction of carbon emissions; you ll be supporting their comms and strategy and policy teams. On a day-to-day basis you ll be involved with wide-ranging administrative support to a busy team of 20, this will include: Coordinating and setting up meetings Booking travel, hotels etc. Processing expenses, which can be complex Updating spreadsheets and databases Producing documentation and standard templates Organising social events, corporate lunches and dinners Being a central liaison point for external parties Providing all-round administrative support for the team You ll need advanced Word, Excel and Outlook skills together with excellent communication skills and previous experience in a similar role, supporting a large team with travel, meeting coordiantion and expenses. Our client s ideal start date is May and interviews will be happening after the Easter break. The office is based in the West End, near Oxford Circus station, and they are offering a salary of £35-40,000 per annum, plus competitive benefits, dependent on skills and experience. If this could be right for you please submit your CV ASAP. Please note that we consider every CV submitted to us, however due to the high volume of applications and time constraints we are only able to get back to those applications that are successful.
Apr 19, 2024
Contractor
Team PA Our client, based in the heart of the West End, requires an experienced PA / Team Assistant to support three teams in conjunction with a senior EA. This is a one-year fixed-term contract and you can opt to work on a hybrid basis with two days in the office/three remote. It s a great business to work with as its key focus is the reduction of carbon emissions; you ll be supporting their comms and strategy and policy teams. On a day-to-day basis you ll be involved with wide-ranging administrative support to a busy team of 20, this will include: Coordinating and setting up meetings Booking travel, hotels etc. Processing expenses, which can be complex Updating spreadsheets and databases Producing documentation and standard templates Organising social events, corporate lunches and dinners Being a central liaison point for external parties Providing all-round administrative support for the team You ll need advanced Word, Excel and Outlook skills together with excellent communication skills and previous experience in a similar role, supporting a large team with travel, meeting coordiantion and expenses. Our client s ideal start date is May and interviews will be happening after the Easter break. The office is based in the West End, near Oxford Circus station, and they are offering a salary of £35-40,000 per annum, plus competitive benefits, dependent on skills and experience. If this could be right for you please submit your CV ASAP. Please note that we consider every CV submitted to us, however due to the high volume of applications and time constraints we are only able to get back to those applications that are successful.
We are working with an innovative and fast-expanding business near Littlemore to recruit a Receptionist to join their friendly team. Our client is looking for an enthusiastic, professional and communicative individual to be the first point of contact to all visitors. Responsibilities: . Answering the switchboard in a friendly and professional manner . Directing calls to the appropriate individuals or taking messages and relaying them accurately . Receive packages and direct to the relevant department . Manage the conference rooms, book meetings and liaise with other departments to organise IT and hospitality requirements . Carry out general administrative tasks This is a fast-paced and busy role, so you must be prepared to work at speed. We are looking for an individual with good administration and customer service experience, who has strong IT skills. Benefits include: . 25 days holiday + BH . Enhanced pension . Free breakfast, lunch, snacks and drinks . Employee Assistant Programme . Free Parking Hours are 8:30 - 17:00 Monday to Friday, and some flexibility is required when events are on. If you would like to know how we will store and process your data, please visit The Recruitment Groups home page to read our GDPR Data Protection Statement. For more information and to apply, get in touch with our Oxford branch or click 'Apply Now' to submit your application. We wish you the best of luck in your job search!
Apr 19, 2024
Full time
We are working with an innovative and fast-expanding business near Littlemore to recruit a Receptionist to join their friendly team. Our client is looking for an enthusiastic, professional and communicative individual to be the first point of contact to all visitors. Responsibilities: . Answering the switchboard in a friendly and professional manner . Directing calls to the appropriate individuals or taking messages and relaying them accurately . Receive packages and direct to the relevant department . Manage the conference rooms, book meetings and liaise with other departments to organise IT and hospitality requirements . Carry out general administrative tasks This is a fast-paced and busy role, so you must be prepared to work at speed. We are looking for an individual with good administration and customer service experience, who has strong IT skills. Benefits include: . 25 days holiday + BH . Enhanced pension . Free breakfast, lunch, snacks and drinks . Employee Assistant Programme . Free Parking Hours are 8:30 - 17:00 Monday to Friday, and some flexibility is required when events are on. If you would like to know how we will store and process your data, please visit The Recruitment Groups home page to read our GDPR Data Protection Statement. For more information and to apply, get in touch with our Oxford branch or click 'Apply Now' to submit your application. We wish you the best of luck in your job search!
Are you an experienced Personal Assistant looking for a new and exciting opportunity? Our client an energy regulator and forward-thinking organisation, is seeking a talented individual to join their team as a Personal Assistant (PA) in London, Glasgow, or Cardiff. As a PA, you will play a crucial role in providing comprehensive secretarial and administrative support to 2 Deputy Directors, as well as assisting Team Managers when capacity allows. Start ASAP, duration until September 2024 with the view of a possible extension, pay 19ph, hours Mon-Fri full time, this position has the opportunity of being fully remote or hybrid depending on the location of the office. Key responsibilities. Proactive management of Deputy Directors' diaries, effectively dealing with diary clashes and leading/attending diary meetings to understand the priorities. Minute taking Work collaboratively with teams across the directorate to provide a wide range of logistical and administrative support. Work collaboratively with other PAs across the directorate, providing cover for the directorate's PAs and EA where required. To be successful in this role, you should have previous experience in providing administrative support in a fast-paced environment. You should also possess excellent interpersonal skills and the ability to communicate effectively with stakeholders at all levels. As a proactive and self-motivated individual, you will be able to work with minimal supervision and as part of a team. Proficiency in MS Office Suite, particularly OneNote, is essential. If you are ready for a new challenge and want to contribute to creating a greener future, this could be the perfect opportunity for you. Apply now to join our client as a Personal Assistant and make a difference in the energy sector. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 19, 2024
Seasonal
Are you an experienced Personal Assistant looking for a new and exciting opportunity? Our client an energy regulator and forward-thinking organisation, is seeking a talented individual to join their team as a Personal Assistant (PA) in London, Glasgow, or Cardiff. As a PA, you will play a crucial role in providing comprehensive secretarial and administrative support to 2 Deputy Directors, as well as assisting Team Managers when capacity allows. Start ASAP, duration until September 2024 with the view of a possible extension, pay 19ph, hours Mon-Fri full time, this position has the opportunity of being fully remote or hybrid depending on the location of the office. Key responsibilities. Proactive management of Deputy Directors' diaries, effectively dealing with diary clashes and leading/attending diary meetings to understand the priorities. Minute taking Work collaboratively with teams across the directorate to provide a wide range of logistical and administrative support. Work collaboratively with other PAs across the directorate, providing cover for the directorate's PAs and EA where required. To be successful in this role, you should have previous experience in providing administrative support in a fast-paced environment. You should also possess excellent interpersonal skills and the ability to communicate effectively with stakeholders at all levels. As a proactive and self-motivated individual, you will be able to work with minimal supervision and as part of a team. Proficiency in MS Office Suite, particularly OneNote, is essential. If you are ready for a new challenge and want to contribute to creating a greener future, this could be the perfect opportunity for you. Apply now to join our client as a Personal Assistant and make a difference in the energy sector. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
We are seeking a detail-oriented and proactive Sales Support Administrator to the team. The Sales Support Administrator will be responsible for providing administrative assistance to the sales team, ensuring smooth operations, and contributing to the achievement of sales targets. The ideal candidate will have strong organizational skills, excellent communication abilities, and a customercentric mindset. Essential Responsibilities CRM administrator for the sales team Liaising with onboarding team to answer queries, creating new reports and templates Provide administrative support to the sales directors and sales team Maintain and update all revenue spreadsheets Book on all orders generated by sales team (CRM system and Google sheets) Cross-reference booking spreadsheet with flatplans and online campaigns Deal with general enquiries on the telephone, post, emails etc Produce weekly and monthly financial and activity reports Liaise with Production Department and update spreadsheets daily Organise, administer and minute meetings Maintain and keep accurate media information Print and bind brochures when required Cross-referencing the bookings spreadsheet and flatplans in preparation for invoicing Workout and send round market share each month for each publication Prepare presentations as required Assisting on Awards events as required Supporting MD and ED with administrative tasks On site exhibition support including: Organising all onsite prep Generating new contracts and pro forma invoices where required Compiling SPOC packs Compiling welcome packs
Apr 19, 2024
Full time
We are seeking a detail-oriented and proactive Sales Support Administrator to the team. The Sales Support Administrator will be responsible for providing administrative assistance to the sales team, ensuring smooth operations, and contributing to the achievement of sales targets. The ideal candidate will have strong organizational skills, excellent communication abilities, and a customercentric mindset. Essential Responsibilities CRM administrator for the sales team Liaising with onboarding team to answer queries, creating new reports and templates Provide administrative support to the sales directors and sales team Maintain and update all revenue spreadsheets Book on all orders generated by sales team (CRM system and Google sheets) Cross-reference booking spreadsheet with flatplans and online campaigns Deal with general enquiries on the telephone, post, emails etc Produce weekly and monthly financial and activity reports Liaise with Production Department and update spreadsheets daily Organise, administer and minute meetings Maintain and keep accurate media information Print and bind brochures when required Cross-referencing the bookings spreadsheet and flatplans in preparation for invoicing Workout and send round market share each month for each publication Prepare presentations as required Assisting on Awards events as required Supporting MD and ED with administrative tasks On site exhibition support including: Organising all onsite prep Generating new contracts and pro forma invoices where required Compiling SPOC packs Compiling welcome packs
My client is an established and highly respected law firm. Due to growth, they are currently looking to recruit an Office Assistant for their brand new offices in Farnborough. The main purpose of the role is provide an exceptional administrative support and front of house service to the company. This role oversees the day-to-day running of the office, provide basic administration support within the team and assist the reception team in providing a first-class client experience. Duties and responsibilities will include: To provide all clients with a professional level of service by assisting receptionists with hosting visitors and providing refreshments Working on the reception desk to handle incoming phone calls quickly and efficiently Assisting with seminars and events in terms of meeting room layout changes, refreshment set up, receiving guests and post event clear up Oversee the stock control of all stationary items and ensure they are easily accessible to staff across the office space Ensure the office is kept tidy and presentable at all times. This includes emptying confidential waste bins, organising printer rooms, removing recycling waste and encouraging a clear desk policy across the office Assisting partners to open the post each morning and categorising the mail per department. This must then be distributed to the relevant teams Collecting post from each department each afternoon, franking the mail and scanning and recording any special deliveries Keeping the kitchen and break-out areas clean and tidy throughout the day and fully stocked with all supplies Ordering/shopping for all office consumables e.g. tea, coffee, squash, first aid supplies etc to replenish and ensure adequate stocks Providing administrative support to the Operations Team as required including re-calling deeds and files from off-site archive storage provider Organising and setting-up of end of month drinks and other employee office events, to include ordering/shopping for supplies and assisting with general preparations The ideal candidate will have good typing and keyboard skills, knowledge of Microsoft office / IT skills, previous client / customer service experience, strong interpersonal skills, good attention to detail and the ability to prioritise your workload. So, if you have these skills and can work independently as well as collaboratively as part of team, and you have a positive attitude and can-do approach we would love to hear from you. This role is a great opportunity for someone with an interest in office operations who is looking for a change in career direction or is looking to return to work after a period of absence and has the willingness to learn. Whilst we would love to be able to respond to every application we receive, it is not always possible. If you have not heard from us within 7 working days, please assume that your application has not been successful on this occasion.
Apr 19, 2024
Full time
My client is an established and highly respected law firm. Due to growth, they are currently looking to recruit an Office Assistant for their brand new offices in Farnborough. The main purpose of the role is provide an exceptional administrative support and front of house service to the company. This role oversees the day-to-day running of the office, provide basic administration support within the team and assist the reception team in providing a first-class client experience. Duties and responsibilities will include: To provide all clients with a professional level of service by assisting receptionists with hosting visitors and providing refreshments Working on the reception desk to handle incoming phone calls quickly and efficiently Assisting with seminars and events in terms of meeting room layout changes, refreshment set up, receiving guests and post event clear up Oversee the stock control of all stationary items and ensure they are easily accessible to staff across the office space Ensure the office is kept tidy and presentable at all times. This includes emptying confidential waste bins, organising printer rooms, removing recycling waste and encouraging a clear desk policy across the office Assisting partners to open the post each morning and categorising the mail per department. This must then be distributed to the relevant teams Collecting post from each department each afternoon, franking the mail and scanning and recording any special deliveries Keeping the kitchen and break-out areas clean and tidy throughout the day and fully stocked with all supplies Ordering/shopping for all office consumables e.g. tea, coffee, squash, first aid supplies etc to replenish and ensure adequate stocks Providing administrative support to the Operations Team as required including re-calling deeds and files from off-site archive storage provider Organising and setting-up of end of month drinks and other employee office events, to include ordering/shopping for supplies and assisting with general preparations The ideal candidate will have good typing and keyboard skills, knowledge of Microsoft office / IT skills, previous client / customer service experience, strong interpersonal skills, good attention to detail and the ability to prioritise your workload. So, if you have these skills and can work independently as well as collaboratively as part of team, and you have a positive attitude and can-do approach we would love to hear from you. This role is a great opportunity for someone with an interest in office operations who is looking for a change in career direction or is looking to return to work after a period of absence and has the willingness to learn. Whilst we would love to be able to respond to every application we receive, it is not always possible. If you have not heard from us within 7 working days, please assume that your application has not been successful on this occasion.