Maintenance Contracts Administrator Southampton £24.94 - £26.61 per hour Are you on the lookout for an engaging role as a Contracts Administrator? Company client presents a stimulating 8-month+ contract opportunity with a multinational oil and gas corporation within their Maintenance Department near Southampton, Hampshire. This is a full-time position and fully based on site, operating under Inside of IR35 regulations, offers an immersive on-site experience to demonstrate your proficiency in contract management and administration.As a Contracts Administrator, you will play a pivotal role in managing and administering vendor contracts and/or orders, ensuring seamless goods/service delivery and compliance with controls. Collaborating closely with Contractor Representatives, you will address daily issues related to purchase orders and invoice payments, while also overseeing contract expiration dates and providing recommendations as necessary.Your responsibilities extend to maintaining effective contract administration through records management and compliance with procurement and business requirements. Additionally, you will provide support to Accounts Payable, coordinate with field personnel, and collaborate with Procurement on contract renewal, award, resolutions, and follow-up actions. This role presents an excellent opportunity to showcase your skills and contribute to the success of the Maintenance Department.If you think this could be a new and exciting career opportunity for you and you would like to learn more or just for an initial, no-obligation conversation please apply the job online.This vacancy is being advertised by Belcan
Apr 18, 2024
Full time
Maintenance Contracts Administrator Southampton £24.94 - £26.61 per hour Are you on the lookout for an engaging role as a Contracts Administrator? Company client presents a stimulating 8-month+ contract opportunity with a multinational oil and gas corporation within their Maintenance Department near Southampton, Hampshire. This is a full-time position and fully based on site, operating under Inside of IR35 regulations, offers an immersive on-site experience to demonstrate your proficiency in contract management and administration.As a Contracts Administrator, you will play a pivotal role in managing and administering vendor contracts and/or orders, ensuring seamless goods/service delivery and compliance with controls. Collaborating closely with Contractor Representatives, you will address daily issues related to purchase orders and invoice payments, while also overseeing contract expiration dates and providing recommendations as necessary.Your responsibilities extend to maintaining effective contract administration through records management and compliance with procurement and business requirements. Additionally, you will provide support to Accounts Payable, coordinate with field personnel, and collaborate with Procurement on contract renewal, award, resolutions, and follow-up actions. This role presents an excellent opportunity to showcase your skills and contribute to the success of the Maintenance Department.If you think this could be a new and exciting career opportunity for you and you would like to learn more or just for an initial, no-obligation conversation please apply the job online.This vacancy is being advertised by Belcan
Senior Operations Manager Company Profile A fantastic new opportunity has arisen to work for one of our clients within their expanding international freight team based in Middlesex. Our clients offer all Freight Forwarding services, warehousing, removals, and value-added services. Senior Operations Manager- Job Summary Overall responsibility for London's operational activities including planning, directing, monitoring, controlling, and developing either directly or through a chain of the company's management team. Senior Operations Manager- Job Responsibilities Manage all aspects of the London operation consisting of (but not to limited to) Freight Forwarding, Warehousing, Household Goods, Security, Health & Safety, Staff Management. Responsible for budget of the sites and increasing profitability and effectiveness of the sites. Support sales and development to expand our business lines and sales turnover. Ensure the requirements and compliance to maintain status of Regulated Agent, AEO and IATA. Manage custom related matters including bonded warehouse and ERTS. Produce of monthly business review reports and attend monthly senior management meeting. Improve the operational systems, processes, and policies in support of organisations objectives specifically, support better management reporting, information flow and management, business process and organisational planning. Manage and increase the effectiveness and efficiency of In-House and external Service Providers. Play a significant role in long-term planning, and initiative geared toward operational excellence and source most effective services. Monitor and authorise all invoicing in the department. Manage the department's overtime and attendance. Assist in the recruitment and appointment of Operational staff up to Assistant Manager Level. Responsible for staff appraisals and staff development initiatives up to Assistant Manager Level. Act as a Quality Manager as required under IATA/GDP. Assist in preparation of the department's budgets and planning process for the organisation's annual budget. Manage day to day approval of accounts receivable and payable producing reports as requested within Managerial Limits and monitor cash flow with guidance from Accounts. Ensure that Accounting Department's requests are resolved and communicated in a timely manner to internal and external parties. Prepare annual audit and liaise with all outside vendors. Increase the effectiveness and efficiency of Support Services through improvements to each function well as coordination and communication between functions. Provide consulting services on matters related to specialist forwarding services. Manage training programs for staff development. Serve as primary liaison for claims, legal and compliance issues arising from operations. Implement an excellent and safe working environment in keeping the Security and Health and Safety policies of the Company under the guidance of Health & Safety Department. Responsible for Quality Management Audits including AEO/GDP. Senior Operations Manager- Job Qualifications Experience in Operations Manager position or similar. Experience and knowledge in GDP/ISO9001 are preferable. Freight forwarding background of Air, Sea, and Road. Knowledge of customs. IT Competent. Strong people management Experience within the Logistics department. Desire to help grow the business. Senior Operations Manager- Remuneration Salary £64,000- £67,000 Mon-Fri Standard Holiday entitlement Company pension Additional benefits and remunerations to be discussed at interview stage. Streamline Search is a technical recruitment agency based in Chichester, West Sussex operating across the United Kingdom. We are acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying to this post you are granting us consent to process your data and contact you in relation to this application.
Apr 18, 2024
Full time
Senior Operations Manager Company Profile A fantastic new opportunity has arisen to work for one of our clients within their expanding international freight team based in Middlesex. Our clients offer all Freight Forwarding services, warehousing, removals, and value-added services. Senior Operations Manager- Job Summary Overall responsibility for London's operational activities including planning, directing, monitoring, controlling, and developing either directly or through a chain of the company's management team. Senior Operations Manager- Job Responsibilities Manage all aspects of the London operation consisting of (but not to limited to) Freight Forwarding, Warehousing, Household Goods, Security, Health & Safety, Staff Management. Responsible for budget of the sites and increasing profitability and effectiveness of the sites. Support sales and development to expand our business lines and sales turnover. Ensure the requirements and compliance to maintain status of Regulated Agent, AEO and IATA. Manage custom related matters including bonded warehouse and ERTS. Produce of monthly business review reports and attend monthly senior management meeting. Improve the operational systems, processes, and policies in support of organisations objectives specifically, support better management reporting, information flow and management, business process and organisational planning. Manage and increase the effectiveness and efficiency of In-House and external Service Providers. Play a significant role in long-term planning, and initiative geared toward operational excellence and source most effective services. Monitor and authorise all invoicing in the department. Manage the department's overtime and attendance. Assist in the recruitment and appointment of Operational staff up to Assistant Manager Level. Responsible for staff appraisals and staff development initiatives up to Assistant Manager Level. Act as a Quality Manager as required under IATA/GDP. Assist in preparation of the department's budgets and planning process for the organisation's annual budget. Manage day to day approval of accounts receivable and payable producing reports as requested within Managerial Limits and monitor cash flow with guidance from Accounts. Ensure that Accounting Department's requests are resolved and communicated in a timely manner to internal and external parties. Prepare annual audit and liaise with all outside vendors. Increase the effectiveness and efficiency of Support Services through improvements to each function well as coordination and communication between functions. Provide consulting services on matters related to specialist forwarding services. Manage training programs for staff development. Serve as primary liaison for claims, legal and compliance issues arising from operations. Implement an excellent and safe working environment in keeping the Security and Health and Safety policies of the Company under the guidance of Health & Safety Department. Responsible for Quality Management Audits including AEO/GDP. Senior Operations Manager- Job Qualifications Experience in Operations Manager position or similar. Experience and knowledge in GDP/ISO9001 are preferable. Freight forwarding background of Air, Sea, and Road. Knowledge of customs. IT Competent. Strong people management Experience within the Logistics department. Desire to help grow the business. Senior Operations Manager- Remuneration Salary £64,000- £67,000 Mon-Fri Standard Holiday entitlement Company pension Additional benefits and remunerations to be discussed at interview stage. Streamline Search is a technical recruitment agency based in Chichester, West Sussex operating across the United Kingdom. We are acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying to this post you are granting us consent to process your data and contact you in relation to this application.
Finance & Office Manager Poole Part-time £23,750 The Purpose of this role Are you detail-oriented and a whiz on Xero accounting? As Finance & Office Manager you'll be responsible for managing the day-to-day financial and administrative tasks of the company. Background & Benefits Rubicon's client was founded over 30 years ago and continues to grow within their specialist industry, supplying reliable, innovative safety gear to manufacturers globally. This family run business fosters a relaxed, sociable working, culture with an open plan office that has a designated 'chill out' space. As well as this, you'll benefit from flexible part-time hours and flexible holiday allowance. Hours are 9.30-3.00pm Mon-Fri. As Finance & Office Manager you'll be responsible for: Utilise Xero to manage accounts payable, accounts receivable, and bank reconciliations. Generate reports , such as profit and loss statements, balance sheets, and cash flow forecasts, to support decision-making processes. Provide administrative support including answering phones, responding to customer emails, scheduling appointments, and managing correspondence. Managing credit control procedures to ensure timely payment from customers. Maintaining positive relationships with customers to facilitate prompt payment. As Finance & Office Manager your skills & experience should include: Proven experience as a bookkeeper or accountant , with proficiency in using Xero accounting software. Proficiency in MS Office, particularly Excel , Word, and Outlook. Excellent organisational and interpersonal skills. If this role is for You To avoid missing out on this Finance & Office Manager opportunity, call Grace or apply to this advert directly. Our team reviews every application. Please ensure your CV is submitted in Microsoft Word so that we can upload your details more easily to our system. If sent as a PDF it will cause delays. INDOFF
Apr 18, 2024
Full time
Finance & Office Manager Poole Part-time £23,750 The Purpose of this role Are you detail-oriented and a whiz on Xero accounting? As Finance & Office Manager you'll be responsible for managing the day-to-day financial and administrative tasks of the company. Background & Benefits Rubicon's client was founded over 30 years ago and continues to grow within their specialist industry, supplying reliable, innovative safety gear to manufacturers globally. This family run business fosters a relaxed, sociable working, culture with an open plan office that has a designated 'chill out' space. As well as this, you'll benefit from flexible part-time hours and flexible holiday allowance. Hours are 9.30-3.00pm Mon-Fri. As Finance & Office Manager you'll be responsible for: Utilise Xero to manage accounts payable, accounts receivable, and bank reconciliations. Generate reports , such as profit and loss statements, balance sheets, and cash flow forecasts, to support decision-making processes. Provide administrative support including answering phones, responding to customer emails, scheduling appointments, and managing correspondence. Managing credit control procedures to ensure timely payment from customers. Maintaining positive relationships with customers to facilitate prompt payment. As Finance & Office Manager your skills & experience should include: Proven experience as a bookkeeper or accountant , with proficiency in using Xero accounting software. Proficiency in MS Office, particularly Excel , Word, and Outlook. Excellent organisational and interpersonal skills. If this role is for You To avoid missing out on this Finance & Office Manager opportunity, call Grace or apply to this advert directly. Our team reviews every application. Please ensure your CV is submitted in Microsoft Word so that we can upload your details more easily to our system. If sent as a PDF it will cause delays. INDOFF
Jackson Hogg are delighted to be working with a client based in Wynyard on the appointment of a Spanish Speaking Source to Pay Specialist. Experience & Skills Ability to read, write and speak fluent Spanish is essential Advanced level of excel skills Strong communication skills Accounts Payable experience would be desirable Strong attention to detail and ability to prioritize tasks effectively Ability to work independently and as part of a team
Apr 18, 2024
Full time
Jackson Hogg are delighted to be working with a client based in Wynyard on the appointment of a Spanish Speaking Source to Pay Specialist. Experience & Skills Ability to read, write and speak fluent Spanish is essential Advanced level of excel skills Strong communication skills Accounts Payable experience would be desirable Strong attention to detail and ability to prioritize tasks effectively Ability to work independently and as part of a team
WHAT YOU'LL DO Position Overview This role sits within the L-A-B Accounting and Operations team and reports directly to the Senior Finance Manager. The primary responsibility will be the day-to-day management of Finance Operations in L-A-B system (London - Amsterdam - Brussels) which includes Source to Pay (S2P), Travel and Expenses (T&E), Corporate card processes, regulatory reporting and other ad hoc finance operation matters. Amongst other tasks, the Finance Operations Manager will also be responsible for the oversight of Senior Advisor program for L-A-B System. The core objective of this role is to efficiently manage these functions and provide insightful reporting with advanced analytics to ensure delivery of high-quality services that meets the needs of the Finance leadership team and other stakeholders. What will you do Main duties will involve: Oversee all aspects of the S2P, T&E and Corporate card processes. Work closely with the In-house shared service team (GFOS AP, T&E and R2R) teams providing first point of contact for complex issue escalation and resolution. Perform regular transactions and reporting audits to ensure compliance with the Purchasing and T&E policies. Conduct advanced analytical and investigative review/reconciliations of transactions to ensure accurate, timely and insightful reporting to support decision-making. Design compelling analytical reporting tool that draws insights and provides insightful reporting to finance senior leadership team. Review the weekly payment run batches and proposals (domestic and international) prior to payment release. Lead standardisation and re-design of the operation processes within L-A-B and GFOS teams following the implementation of Coupa and SAP ERP. Provide training on expenses policy including inductions for new joiners. Ensure efficient month and year-end closing in line with the Global Accounting timetable and Finance minimum standards. Oversee the administration of all aspects for the Senior Advisor program as L-A-B office senior contact- close engagement with the senior advisor regional team, the induction of senior advisors, escalation, maintenance of relevant policies and information deck and approval of senior advisor invoices. Management of the American Express corporate card's programmes i.e. the corporate travel account, corporate cards and Vpayment cards via Coupa. This includes acting as the programme administrator and having oversight of the account set up, user management and reporting. Contribute to the finance future finance transformation journey to team more effectively and advance our capabilities, skills and expertise in the area of finance operations. Continuous process improvement and sharing of best practice. Embedding risk management into the financial operations team ensuring adequate systems of internal controls (segregation of duties, reconciliations, check AP balances and oversight). Ensures the key controls within the operation processes are efficient and fit for purpose in compliance with BCG finance minimum standards and cash management policies. Enhance internal controls, continuously seeking to reengineer local operation process to obtain efficiencies, manage risk, reduce costs and leading improvements as required. Ensuring appropriate policies and procedures are in place and monitored and global policies are adhered to and kept up to date. Have direct line management of the Financial Operations team: Build, manage, coach and develop direct team. Act as a mentor and coach to the wider L-A-B Finance team. Support during sickness and holidays to ensure smooth overall running of L-A-B Operations functions. Create an encouraging, supporting and stimulating work environment for all finance staff. Being an active change manager in all global finance initiative and working towards establishing effective and efficient relationship with any global service delivery hub that is created. YOU'RE GOOD AT Understanding of the consulting business, and the nature of work we do with clients. High proficiency in all standard software and ERP (Excel, Powerpoint, Word, Oracle, S4hana etc). A 'can do' attitude, creative problem-solving skills and tenacity to find solutions. Forward-looking, pioneering and entrepreneurial thinking. Having excellent project management skills to ensure timely closure of actions etc. Strong business judgment and business analytical skills. Strong investigative and strategic analytical capabilities. Excellent numeracy skills with an ability to spot inaccuracies. Telling a story using analytical models and presentation of data clearly and creatively. Ability to use extensive business processes knowledge and context to draw insights. Identifying KPIs and financial /non-financial metrics to inform business performance. Stakeholder management with ability to work positively and collaboratively with others. Clear and concise communication. Demonstrating good judgement and independent critical thinking in resolution of complex issues. Performing role with highest level of integrity and ability to handle confidential information. Well organized, with strong ability to plan and ability to manage a number of initiatives in parallel. Professional, impartial and independent attitude. High degree of integrity. Strong commitment to confidentiality. Attributes Flexibility to work in an environment that has short-term shifts in priorities to meet a diverse customer base Customer focused/service oriented Professional/confident manner Commitment to get the job done and ability to work to tight deadlines Good team player, motivator, and coach Self -driven, acts upon needs than upon request Strong interpersonal and communication skills Ability to lead a wide range of people and personalities YOU BRING (EXPERIENCE & QUALIFICATIONS) You have successfully operated in a matrixed environment with a track record of influencing change within that setting. You will also understand professional services to empathies with a dynamic in highly instinctual and fast paced environments. Educated to bachelor's degree or equivalent. Advanced knowledge of Accounts Payable, T&E and corporate card sub-processes. 5+ years' experience in finance operations role. Operating as part of a leadership team within professional services, partnership or similar matrix organisation. Operational and technical experience in general accounting, Accounts Payable / Procure-to-Pay/Source-to-Pay and T &E. Working with outsource or in-house shared services for transactional processes. Excellent analytical capabilities including data visualisation, trend analysis and data science skills. Demonstrate ability to work effectively in an international environment with people at all organisation levels by establishing positive and productive stakeholder relationships. Proficient with accounting systems and ERPs. Accounting knowledge and qualification would be considered as an advantage. Please note this position is not restricted solely to the responsibilities listed above and that the job scope and responsibilities are subject to change YOU'LL WORK WITH Internal stakeholders within both consulting and functional teams from local, system and global levels. These stakeholders will include Colleagues within L-A-B including senior directors and MDPs Finance colleagues in L-A-B and the GFOS teams in Delhi Other functional teams (Global Procurement, Risk, IT and Ops teams) Global and regional teams (Finance, PSG and Senior Advisor program teams) External stakeholders: External auditors 3rd party suppliers
Apr 18, 2024
Full time
WHAT YOU'LL DO Position Overview This role sits within the L-A-B Accounting and Operations team and reports directly to the Senior Finance Manager. The primary responsibility will be the day-to-day management of Finance Operations in L-A-B system (London - Amsterdam - Brussels) which includes Source to Pay (S2P), Travel and Expenses (T&E), Corporate card processes, regulatory reporting and other ad hoc finance operation matters. Amongst other tasks, the Finance Operations Manager will also be responsible for the oversight of Senior Advisor program for L-A-B System. The core objective of this role is to efficiently manage these functions and provide insightful reporting with advanced analytics to ensure delivery of high-quality services that meets the needs of the Finance leadership team and other stakeholders. What will you do Main duties will involve: Oversee all aspects of the S2P, T&E and Corporate card processes. Work closely with the In-house shared service team (GFOS AP, T&E and R2R) teams providing first point of contact for complex issue escalation and resolution. Perform regular transactions and reporting audits to ensure compliance with the Purchasing and T&E policies. Conduct advanced analytical and investigative review/reconciliations of transactions to ensure accurate, timely and insightful reporting to support decision-making. Design compelling analytical reporting tool that draws insights and provides insightful reporting to finance senior leadership team. Review the weekly payment run batches and proposals (domestic and international) prior to payment release. Lead standardisation and re-design of the operation processes within L-A-B and GFOS teams following the implementation of Coupa and SAP ERP. Provide training on expenses policy including inductions for new joiners. Ensure efficient month and year-end closing in line with the Global Accounting timetable and Finance minimum standards. Oversee the administration of all aspects for the Senior Advisor program as L-A-B office senior contact- close engagement with the senior advisor regional team, the induction of senior advisors, escalation, maintenance of relevant policies and information deck and approval of senior advisor invoices. Management of the American Express corporate card's programmes i.e. the corporate travel account, corporate cards and Vpayment cards via Coupa. This includes acting as the programme administrator and having oversight of the account set up, user management and reporting. Contribute to the finance future finance transformation journey to team more effectively and advance our capabilities, skills and expertise in the area of finance operations. Continuous process improvement and sharing of best practice. Embedding risk management into the financial operations team ensuring adequate systems of internal controls (segregation of duties, reconciliations, check AP balances and oversight). Ensures the key controls within the operation processes are efficient and fit for purpose in compliance with BCG finance minimum standards and cash management policies. Enhance internal controls, continuously seeking to reengineer local operation process to obtain efficiencies, manage risk, reduce costs and leading improvements as required. Ensuring appropriate policies and procedures are in place and monitored and global policies are adhered to and kept up to date. Have direct line management of the Financial Operations team: Build, manage, coach and develop direct team. Act as a mentor and coach to the wider L-A-B Finance team. Support during sickness and holidays to ensure smooth overall running of L-A-B Operations functions. Create an encouraging, supporting and stimulating work environment for all finance staff. Being an active change manager in all global finance initiative and working towards establishing effective and efficient relationship with any global service delivery hub that is created. YOU'RE GOOD AT Understanding of the consulting business, and the nature of work we do with clients. High proficiency in all standard software and ERP (Excel, Powerpoint, Word, Oracle, S4hana etc). A 'can do' attitude, creative problem-solving skills and tenacity to find solutions. Forward-looking, pioneering and entrepreneurial thinking. Having excellent project management skills to ensure timely closure of actions etc. Strong business judgment and business analytical skills. Strong investigative and strategic analytical capabilities. Excellent numeracy skills with an ability to spot inaccuracies. Telling a story using analytical models and presentation of data clearly and creatively. Ability to use extensive business processes knowledge and context to draw insights. Identifying KPIs and financial /non-financial metrics to inform business performance. Stakeholder management with ability to work positively and collaboratively with others. Clear and concise communication. Demonstrating good judgement and independent critical thinking in resolution of complex issues. Performing role with highest level of integrity and ability to handle confidential information. Well organized, with strong ability to plan and ability to manage a number of initiatives in parallel. Professional, impartial and independent attitude. High degree of integrity. Strong commitment to confidentiality. Attributes Flexibility to work in an environment that has short-term shifts in priorities to meet a diverse customer base Customer focused/service oriented Professional/confident manner Commitment to get the job done and ability to work to tight deadlines Good team player, motivator, and coach Self -driven, acts upon needs than upon request Strong interpersonal and communication skills Ability to lead a wide range of people and personalities YOU BRING (EXPERIENCE & QUALIFICATIONS) You have successfully operated in a matrixed environment with a track record of influencing change within that setting. You will also understand professional services to empathies with a dynamic in highly instinctual and fast paced environments. Educated to bachelor's degree or equivalent. Advanced knowledge of Accounts Payable, T&E and corporate card sub-processes. 5+ years' experience in finance operations role. Operating as part of a leadership team within professional services, partnership or similar matrix organisation. Operational and technical experience in general accounting, Accounts Payable / Procure-to-Pay/Source-to-Pay and T &E. Working with outsource or in-house shared services for transactional processes. Excellent analytical capabilities including data visualisation, trend analysis and data science skills. Demonstrate ability to work effectively in an international environment with people at all organisation levels by establishing positive and productive stakeholder relationships. Proficient with accounting systems and ERPs. Accounting knowledge and qualification would be considered as an advantage. Please note this position is not restricted solely to the responsibilities listed above and that the job scope and responsibilities are subject to change YOU'LL WORK WITH Internal stakeholders within both consulting and functional teams from local, system and global levels. These stakeholders will include Colleagues within L-A-B including senior directors and MDPs Finance colleagues in L-A-B and the GFOS teams in Delhi Other functional teams (Global Procurement, Risk, IT and Ops teams) Global and regional teams (Finance, PSG and Senior Advisor program teams) External stakeholders: External auditors 3rd party suppliers
Kenneth Brian Associates Limited
Leatherhead, Surrey
Kenneth Brian Associates are proud to be recruiting on behalf of a unique local company based in Leatherhead. They are looking to hire a part time Bookkeeper to join their team on a permanent Basis. The role will be fully office based and a max of 32 hours per week. Responsibilities: Reconciling company credit cards and process VAT returns. Performing bank reconciliations, and credit control. Ensure timely invoicing and submission to client portals. Management of suppliers and ensuring timely payment of invoices. Providing any other Ad Hoc duties. Requirements: Proven experience as an Accounts Assistant or similar role. Multi Currency knowledge and experience is a must Strong knowledge of accounts payable processes and procedures Excellent attention to detail and accuracy in data entry Ability to work independently Benefits: Company events Company pension Free parking On-site parking Sick pay Flexi Working
Apr 18, 2024
Full time
Kenneth Brian Associates are proud to be recruiting on behalf of a unique local company based in Leatherhead. They are looking to hire a part time Bookkeeper to join their team on a permanent Basis. The role will be fully office based and a max of 32 hours per week. Responsibilities: Reconciling company credit cards and process VAT returns. Performing bank reconciliations, and credit control. Ensure timely invoicing and submission to client portals. Management of suppliers and ensuring timely payment of invoices. Providing any other Ad Hoc duties. Requirements: Proven experience as an Accounts Assistant or similar role. Multi Currency knowledge and experience is a must Strong knowledge of accounts payable processes and procedures Excellent attention to detail and accuracy in data entry Ability to work independently Benefits: Company events Company pension Free parking On-site parking Sick pay Flexi Working
Working Hours: Monday to Friday, . Salary: £25,000 per annum (1+ year of energy experience). Sales Admin Responsibilities: Working alongside an existing sales team to ensure all pre and post-sale administrative tasks are completed within a timely manner. Ensuring sales contracts are drawn up and checked for accuracy and submitted to suppliers. Processing information and following up pricing requests. Validating energy invoices using an in-house portal. Full management of the front sheet policy. Daily paradigm checks (Lock ins, terminations, COTs, Pending Lives, Issues Tab etc.). Providing daily updates with industry and supplier changes where required. Completing all sales related audit and compliance tasks. Using the company CRM system to prepare sales and commission reports. First point of contact for all inbound calls. Any other ad-hoc duties required. Financial Admin Responsibilities: Preparing and managing monthly forecasts. Preparing and managing payments received and purchases made by the company. Seek to improve the financial controls within the company. Any other ad-hoc duties required. Sage Accounting. Managing Accounts Receivable and Accounts payable. Processing commission statements from our customers (energy suppliers). Requirements: Previous experience within an energy environment - 12 months minimum. (Essential) Previous administrative experience within a busy sales environment. (Essential) Previous administrative experience within a financial environment. (Desirable) Person Specification: Strong team work ethic. Excellent organizational skills. Excellent telephone manner and communication skills. Computer literacy especially with Microsoft applications. Customer service focused attitude. Benefits: 25 days holiday in addition to bank holidays. Company pension scheme. No weekends! Ability to buy 5 holidays Ability to carry 5 holidays (can carry 5 and buy 5). Cycle to work scheme. Half day on Friday. (Take it in turns with the rest of the team) Free parking
Apr 18, 2024
Full time
Working Hours: Monday to Friday, . Salary: £25,000 per annum (1+ year of energy experience). Sales Admin Responsibilities: Working alongside an existing sales team to ensure all pre and post-sale administrative tasks are completed within a timely manner. Ensuring sales contracts are drawn up and checked for accuracy and submitted to suppliers. Processing information and following up pricing requests. Validating energy invoices using an in-house portal. Full management of the front sheet policy. Daily paradigm checks (Lock ins, terminations, COTs, Pending Lives, Issues Tab etc.). Providing daily updates with industry and supplier changes where required. Completing all sales related audit and compliance tasks. Using the company CRM system to prepare sales and commission reports. First point of contact for all inbound calls. Any other ad-hoc duties required. Financial Admin Responsibilities: Preparing and managing monthly forecasts. Preparing and managing payments received and purchases made by the company. Seek to improve the financial controls within the company. Any other ad-hoc duties required. Sage Accounting. Managing Accounts Receivable and Accounts payable. Processing commission statements from our customers (energy suppliers). Requirements: Previous experience within an energy environment - 12 months minimum. (Essential) Previous administrative experience within a busy sales environment. (Essential) Previous administrative experience within a financial environment. (Desirable) Person Specification: Strong team work ethic. Excellent organizational skills. Excellent telephone manner and communication skills. Computer literacy especially with Microsoft applications. Customer service focused attitude. Benefits: 25 days holiday in addition to bank holidays. Company pension scheme. No weekends! Ability to buy 5 holidays Ability to carry 5 holidays (can carry 5 and buy 5). Cycle to work scheme. Half day on Friday. (Take it in turns with the rest of the team) Free parking
Contract: Full time and permanent (some flexible working considered) Some travel within London and Berkshire required 52 weeks per year The Bellevue Place Education Trust (BPET) is a family of high-performing primary schools across London and Berkshire. We have a clear vision to deliver the highest standards of education, blended from the best of the state and independent sectors. We strive for all children to Learn, Enjoy, Succeed. Purpose of the role: To ensure effective, efficient, and accurate financial and administrative operations in liaison with the Director of Finance. As the Finance Manager at BPET, you will play a pivotal role in overseeing and supporting the financial operations of our schools, ensuring adherence to BPET s financial processes and procedures. Under the guidance of the Director of Finance, you will contribute to effective financial management across the organisation and the key themes in our BPET 3 Year Strategic Plan, serving as an integral member of the Trust s back-office support team. Main Responsibilities: To be responsible for the day-to-day processing of accounts payable transactions to ensure that BPET s finances are maintained in an effective, up to date and accurate manner. Co-ordinating and completing administrative routines relating to orders, invoices, payments, income and the receipt of goods and services where appropriate. To ensure success, you should exhibit extensive experience in processing invoices and sound knowledge of accounting practices. An outstanding invoice processor will be someone with a keen eye for detail and accuracy. Key Tasks: Partner with the central finance team to provide high-quality advice, guidance, and support. Provide day-to-day finance support for the schools. Manage and operate accounting and budgeting systems, monitoring and reporting on financial performance. Prepare and develop monthly management accounts, budget holder reporting, and overall financial statement reporting to Chief Financial Officer. Support DoF and Trust Financial Controller in preparing annual budgets and Board financial reports. Assist DoF in preparing financial and statistical returns for DFE and ESFA within statutory/regulatory deadlines. Manage school accounting function, ensuring efficient operation according to agreed procedures and maintaining procedures. Liaise with internal and external auditors regarding audits, accounts, and financial returns. Occasionally deputise for Trust Financial Controller at internal/external meetings. Provide administrative support and assist with ad hoc projects for Trust team and DoF. This job description may be amended at any time after consultation with you. Leadership and Development Responsibilities: Provide effective leadership to the finance team, including setting clear objectives, providing guidance, and fostering a collaborative and supportive work environment. Monitor and evaluate the performance of finance team members, providing regular feedback, coaching, and development opportunities to enhance their skills and capabilities. Provide informed and strategic financial advice to senior management, supporting decision-making processes and contributing to the achievement of organisational objectives. Ongoing professional development in finance and accounting practices. Attendance at relevant workshops, seminars, and conferences to stay updated on industry trends and best practices. Participation in continuing education programs to maintain professional certifications. Purchasing, Income, and Expenditure Responsibilities: Oversee requisition, order, and invoice processes to ensure efficiency and effectiveness. Track income and expenditure accurately, promptly identifying and resolving issues. Manage supplier, contract, and fixed asset records on BPET s compliance system. Track and process relevant funding. Oversee credit control process, ensuring adherence to BPET procedures and policies. Accounting Processes and Payroll Responsibilities: Undertake month-end processes timely, including processing monthly accruals and pre-payments. Support finance assistant in responding to complex queries from budget holders. Review and process payroll, submitting to SGW for processing. Notify budget holders and/or Headteachers of potential and actual overspend. Reconcile monthly payroll vs budget, including casual claims and update budgeting software. Journal travel and expense claims to relevant codes. Ensure timely completion of all year-end processes. Support preparation for and provision of relevant information to BPET s external and internal auditors. Budgets and Monitoring Responsibilities: Collaborate with Director of Finance to prepare budget forecasts considering value for money and future trends. Attend monthly meetings with headteachers and produce monthly variance report for Director of Finance. Compile reports and information for monthly budget review meetings. Produce and maintain regular budget monitoring reports. Assist Director of Finance in evaluating internal controls, identifying solutions and revised controls. Provide support as part of central finance team at other schools as required. This list is not intended to be exhaustive, and the Finance Manager will be required to undertake any other duties commensurate with the general level of responsibility of the post as directed by the Director of Finance. Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified. The duties of this post may vary from time to time without changing the general character of the post or level of responsibility entailed. The Trust will endeavour to make any necessary reasonable adjustments to the job and the working environment to enable access to employment opportunities for disabled job applicants or continued employment for any employee who develops a disabling condition. This Job Description is current at the time of printing but will be reviewed on an annual basis and, following consultation with you, may be changed to reflect or anticipate changes in the job requirements which are commensurate with the job title and grade. This post requires an Enhanced DBS Clearance check.
Apr 18, 2024
Full time
Contract: Full time and permanent (some flexible working considered) Some travel within London and Berkshire required 52 weeks per year The Bellevue Place Education Trust (BPET) is a family of high-performing primary schools across London and Berkshire. We have a clear vision to deliver the highest standards of education, blended from the best of the state and independent sectors. We strive for all children to Learn, Enjoy, Succeed. Purpose of the role: To ensure effective, efficient, and accurate financial and administrative operations in liaison with the Director of Finance. As the Finance Manager at BPET, you will play a pivotal role in overseeing and supporting the financial operations of our schools, ensuring adherence to BPET s financial processes and procedures. Under the guidance of the Director of Finance, you will contribute to effective financial management across the organisation and the key themes in our BPET 3 Year Strategic Plan, serving as an integral member of the Trust s back-office support team. Main Responsibilities: To be responsible for the day-to-day processing of accounts payable transactions to ensure that BPET s finances are maintained in an effective, up to date and accurate manner. Co-ordinating and completing administrative routines relating to orders, invoices, payments, income and the receipt of goods and services where appropriate. To ensure success, you should exhibit extensive experience in processing invoices and sound knowledge of accounting practices. An outstanding invoice processor will be someone with a keen eye for detail and accuracy. Key Tasks: Partner with the central finance team to provide high-quality advice, guidance, and support. Provide day-to-day finance support for the schools. Manage and operate accounting and budgeting systems, monitoring and reporting on financial performance. Prepare and develop monthly management accounts, budget holder reporting, and overall financial statement reporting to Chief Financial Officer. Support DoF and Trust Financial Controller in preparing annual budgets and Board financial reports. Assist DoF in preparing financial and statistical returns for DFE and ESFA within statutory/regulatory deadlines. Manage school accounting function, ensuring efficient operation according to agreed procedures and maintaining procedures. Liaise with internal and external auditors regarding audits, accounts, and financial returns. Occasionally deputise for Trust Financial Controller at internal/external meetings. Provide administrative support and assist with ad hoc projects for Trust team and DoF. This job description may be amended at any time after consultation with you. Leadership and Development Responsibilities: Provide effective leadership to the finance team, including setting clear objectives, providing guidance, and fostering a collaborative and supportive work environment. Monitor and evaluate the performance of finance team members, providing regular feedback, coaching, and development opportunities to enhance their skills and capabilities. Provide informed and strategic financial advice to senior management, supporting decision-making processes and contributing to the achievement of organisational objectives. Ongoing professional development in finance and accounting practices. Attendance at relevant workshops, seminars, and conferences to stay updated on industry trends and best practices. Participation in continuing education programs to maintain professional certifications. Purchasing, Income, and Expenditure Responsibilities: Oversee requisition, order, and invoice processes to ensure efficiency and effectiveness. Track income and expenditure accurately, promptly identifying and resolving issues. Manage supplier, contract, and fixed asset records on BPET s compliance system. Track and process relevant funding. Oversee credit control process, ensuring adherence to BPET procedures and policies. Accounting Processes and Payroll Responsibilities: Undertake month-end processes timely, including processing monthly accruals and pre-payments. Support finance assistant in responding to complex queries from budget holders. Review and process payroll, submitting to SGW for processing. Notify budget holders and/or Headteachers of potential and actual overspend. Reconcile monthly payroll vs budget, including casual claims and update budgeting software. Journal travel and expense claims to relevant codes. Ensure timely completion of all year-end processes. Support preparation for and provision of relevant information to BPET s external and internal auditors. Budgets and Monitoring Responsibilities: Collaborate with Director of Finance to prepare budget forecasts considering value for money and future trends. Attend monthly meetings with headteachers and produce monthly variance report for Director of Finance. Compile reports and information for monthly budget review meetings. Produce and maintain regular budget monitoring reports. Assist Director of Finance in evaluating internal controls, identifying solutions and revised controls. Provide support as part of central finance team at other schools as required. This list is not intended to be exhaustive, and the Finance Manager will be required to undertake any other duties commensurate with the general level of responsibility of the post as directed by the Director of Finance. Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified. The duties of this post may vary from time to time without changing the general character of the post or level of responsibility entailed. The Trust will endeavour to make any necessary reasonable adjustments to the job and the working environment to enable access to employment opportunities for disabled job applicants or continued employment for any employee who develops a disabling condition. This Job Description is current at the time of printing but will be reviewed on an annual basis and, following consultation with you, may be changed to reflect or anticipate changes in the job requirements which are commensurate with the job title and grade. This post requires an Enhanced DBS Clearance check.
Job Title: Team Assistant Contract: Permanent Hours: Full Time, 37.5 hours, 09:00 - 17:30, Monday to Friday Location: Solihull, hybrid working available Salary: £30,000 - £35,000 + bonus Benefits: 25 days holiday plus bank holidays, flexible hours, pension contribution of 9%, private health care, subsided canteen and free parking available A fantastic opportunity has arisen for a dedicated Team Assistant to join our global, award-winning client based in impressive offices near Solihull. The successful candidate will bring a wealth of administration experience contributing to the team by bringing support and adding value. Duties include: Provide daily administrative support to management including: Diary management Arranging meetings Maintaining an effective filing system Monitoring incoming emails Maintaining an invoice tracker and liaising with Accounts Payable Provide administrative support to the wider team including: Preparation of reports Letter writing Minute taking PowerPoint presentations Arranging internal and external meetings Organise site visits, large meetings, workshops and other events. Coordinate and process tender applications. Attend weekly meetings and quarterly workshops with the support team. Skills and experience required: Experience in a similar role providing administrative support to a team. A high degree of self-management, initiative, and a positive work ethic. Strong IT skills including Microsoft office. Great customer service and communication skills. Excellent organisation skills and able to multitask. Strong attention to detail and accuracy. Ability to work in a fast-paced role. Preferred to have a driver's licence. If you feel that you have the necessary skills and experience required to fulfil this role, apply or get in touch for more information. If successful, one of our consultants will be in touch via phone or email for a confidential conversation about your experience, skills and suitability for the role. Please check your spam folder for any missed communication from us and ensure your contact details are up to date. If you are already registered with Tirebuck Recruitment or Allocate Recruitment, please contact your consultant to discuss suitability for this position. Tirebuck Recruitment and Allocate Recruitment only operate in the UK and can only process applications from candidates who are currently eligible to live and work in the UK. We operate a strict equal opportunities policy. Tirebuck Recruitment and Allocate Recruitment are divisions of Tirebuck Recruitment Ltd. Tirebuck Recruitment Ltd acts as an employment agency for permanent recruitment and an employment business for temporary recruitment as defined by the Conduct of Employment Agencies and Employment Business Regulations 2003.
Apr 17, 2024
Full time
Job Title: Team Assistant Contract: Permanent Hours: Full Time, 37.5 hours, 09:00 - 17:30, Monday to Friday Location: Solihull, hybrid working available Salary: £30,000 - £35,000 + bonus Benefits: 25 days holiday plus bank holidays, flexible hours, pension contribution of 9%, private health care, subsided canteen and free parking available A fantastic opportunity has arisen for a dedicated Team Assistant to join our global, award-winning client based in impressive offices near Solihull. The successful candidate will bring a wealth of administration experience contributing to the team by bringing support and adding value. Duties include: Provide daily administrative support to management including: Diary management Arranging meetings Maintaining an effective filing system Monitoring incoming emails Maintaining an invoice tracker and liaising with Accounts Payable Provide administrative support to the wider team including: Preparation of reports Letter writing Minute taking PowerPoint presentations Arranging internal and external meetings Organise site visits, large meetings, workshops and other events. Coordinate and process tender applications. Attend weekly meetings and quarterly workshops with the support team. Skills and experience required: Experience in a similar role providing administrative support to a team. A high degree of self-management, initiative, and a positive work ethic. Strong IT skills including Microsoft office. Great customer service and communication skills. Excellent organisation skills and able to multitask. Strong attention to detail and accuracy. Ability to work in a fast-paced role. Preferred to have a driver's licence. If you feel that you have the necessary skills and experience required to fulfil this role, apply or get in touch for more information. If successful, one of our consultants will be in touch via phone or email for a confidential conversation about your experience, skills and suitability for the role. Please check your spam folder for any missed communication from us and ensure your contact details are up to date. If you are already registered with Tirebuck Recruitment or Allocate Recruitment, please contact your consultant to discuss suitability for this position. Tirebuck Recruitment and Allocate Recruitment only operate in the UK and can only process applications from candidates who are currently eligible to live and work in the UK. We operate a strict equal opportunities policy. Tirebuck Recruitment and Allocate Recruitment are divisions of Tirebuck Recruitment Ltd. Tirebuck Recruitment Ltd acts as an employment agency for permanent recruitment and an employment business for temporary recruitment as defined by the Conduct of Employment Agencies and Employment Business Regulations 2003.
Credit Controller Location: Harrogate, UK Type: Full-time, Permanent Salary: £23,000 - £27,000 plus yearly bonus Benefits: 25 days holiday + statutory holidays, company pension, private medical insurance, team socials, casual dress and on-site parking This position is well suited to candidates who possess previous credit control experience, and who have a strong understanding of accounts payable and click apply for full job details
Apr 17, 2024
Full time
Credit Controller Location: Harrogate, UK Type: Full-time, Permanent Salary: £23,000 - £27,000 plus yearly bonus Benefits: 25 days holiday + statutory holidays, company pension, private medical insurance, team socials, casual dress and on-site parking This position is well suited to candidates who possess previous credit control experience, and who have a strong understanding of accounts payable and click apply for full job details
Role: Finance Administrator REF (phone number removed) Contract Length: Until 31/07/2024 Location: Sussex IR35: Inside Pay Rate to Intermediary: 16.20 per hour Spinwell is recruiting for a Finance Administrator for an excellent opportunity within the public sector. RESPONSIBILITIES OF THE FINANCE ADMINISTRATOR Provide Finance Operations transactional administration service undertaking a range of administrative processes on the appropriate system and other programs. Fully participate in a range of transactional Finance Operations services including filing, maintenance of records, data entry, scanning, etc. Undertake Reconciliations as instructed for the appropriate function within Finance Operations to an auditable level. In the first instance resolve queries where this is not possible Identify where issues and queries should be escalated to the Assistant or Team Leader or other areas of Finance Operations for support and guidance. Contribute to the development, implementation and maintenance of relevant processes, procedures and work instructions in-line with best practice and organisational priorities. Contribute to the development of best practice in the use of our systems. Assist in the training of new staff and supporting development. To provide customer focussed first line support in response to Finance enquiries within a specified desk in accordance with service level agreements. Undertake data cleansing and maintenance of records ensuring that all information is up to date and readily accessible, as well as undertaking housekeeping duties on the electronic finance system. Support in the analysis of specific areas of expenditure as directed by Financial Services Supervisor, researching any anomalies identified and providing recommendations with regards to Remedial actions. Undertake other duties appropriate to the grade and character of work as may be reasonably required, including specific duties of a similar or lesser graded post. SKILLS/EXPERIENCE OF THE FINANCE ADMINISTRATOR ICT-A good knowledge of IT packages including excel, word, PowerPoint, outlook and the ability to adapt to new systems A good understanding of the end to end processes within accounts payable, accounts receivable, purchasing and exchequer Experience of identifying and implementing process improvements and demonstrable problem solving skills, with the ability to undertake a level of horizon scanning Effective communicator able to deal with challenging issues presented by vendors, customers and stakeholders, along with the ability to build strong relationships and influence change Effective organisational and prioritisation skills to manage the diverse workloads within SBS, coupled with the ability to prioritise conflicting demands and respond accordingly, along with the capability to be flexible and work to timescales and service level agreements Observable service delivery mind-set and someone who seeks to exceed stakeholders expectations Effective at collaborating with people from different functional groups to influence change and improve outcomes The ability to work effectively as part of a team If you are a Finance Administrator, apply now or send your CV to Spinwell! We welcome all applications regardless of background, in line with our commitment to diversity, equality and inclusion. Applying to this or any other vacancy advertised by Spinwell Ltd constitutes an agreement for Spinwell Ltd to hold your details for 24 months for the purpose of assessing suitability for the advertised position and to make you aware of any other positions deemed suitable of which You will make you aware by means of either email, text or phone. In line with GDPR regulations you are able to request your details be removed from the company data at any time by emailing us
Apr 17, 2024
Contractor
Role: Finance Administrator REF (phone number removed) Contract Length: Until 31/07/2024 Location: Sussex IR35: Inside Pay Rate to Intermediary: 16.20 per hour Spinwell is recruiting for a Finance Administrator for an excellent opportunity within the public sector. RESPONSIBILITIES OF THE FINANCE ADMINISTRATOR Provide Finance Operations transactional administration service undertaking a range of administrative processes on the appropriate system and other programs. Fully participate in a range of transactional Finance Operations services including filing, maintenance of records, data entry, scanning, etc. Undertake Reconciliations as instructed for the appropriate function within Finance Operations to an auditable level. In the first instance resolve queries where this is not possible Identify where issues and queries should be escalated to the Assistant or Team Leader or other areas of Finance Operations for support and guidance. Contribute to the development, implementation and maintenance of relevant processes, procedures and work instructions in-line with best practice and organisational priorities. Contribute to the development of best practice in the use of our systems. Assist in the training of new staff and supporting development. To provide customer focussed first line support in response to Finance enquiries within a specified desk in accordance with service level agreements. Undertake data cleansing and maintenance of records ensuring that all information is up to date and readily accessible, as well as undertaking housekeeping duties on the electronic finance system. Support in the analysis of specific areas of expenditure as directed by Financial Services Supervisor, researching any anomalies identified and providing recommendations with regards to Remedial actions. Undertake other duties appropriate to the grade and character of work as may be reasonably required, including specific duties of a similar or lesser graded post. SKILLS/EXPERIENCE OF THE FINANCE ADMINISTRATOR ICT-A good knowledge of IT packages including excel, word, PowerPoint, outlook and the ability to adapt to new systems A good understanding of the end to end processes within accounts payable, accounts receivable, purchasing and exchequer Experience of identifying and implementing process improvements and demonstrable problem solving skills, with the ability to undertake a level of horizon scanning Effective communicator able to deal with challenging issues presented by vendors, customers and stakeholders, along with the ability to build strong relationships and influence change Effective organisational and prioritisation skills to manage the diverse workloads within SBS, coupled with the ability to prioritise conflicting demands and respond accordingly, along with the capability to be flexible and work to timescales and service level agreements Observable service delivery mind-set and someone who seeks to exceed stakeholders expectations Effective at collaborating with people from different functional groups to influence change and improve outcomes The ability to work effectively as part of a team If you are a Finance Administrator, apply now or send your CV to Spinwell! We welcome all applications regardless of background, in line with our commitment to diversity, equality and inclusion. Applying to this or any other vacancy advertised by Spinwell Ltd constitutes an agreement for Spinwell Ltd to hold your details for 24 months for the purpose of assessing suitability for the advertised position and to make you aware of any other positions deemed suitable of which You will make you aware by means of either email, text or phone. In line with GDPR regulations you are able to request your details be removed from the company data at any time by emailing us
Role: Finance Operations Clerk REF (phone number removed) Contract Length: Until 01/03/2024 Location: Wellingborough IR35: Inside Pay Rate to Intermediary: 16.69 per hour Spinwell is recruiting for a Finance Operations Clerk for an excellent opportunity within the public sector. RESPONSIBILITIES OF THE FINANCE OPERATIONS CLERK The purpose of this role is to assist in the work of the Joint (Police & Fire) Finance Department in maintaining a high level of service for Police and Fire with respect to financial transactional processing, reconciliation and maintenance. SKILLS/EXPERIENCE OF THE FINANCE OPERATIONS CLERK A good knowledge of the accounts payable and accounts receivable function are essential to the role, along with competency in Word, Excel and Outlook. The ideal candidate must show the ability to work well within a team, good communication skills, internally and externally to the organisation, along with the management of own workload and deadlines If you are a Finance Operations Clerk, apply now or send your CV to Spinwell! We welcome all applications regardless of background, in line with our commitment to diversity, equality and inclusion. Applying to this or any other vacancy advertised by Spinwell Ltd constitutes an agreement for Spinwell Ltd to hold your details for 24 months for the purpose of assessing suitability for the advertised position and to make you aware of any other positions deemed suitable of which You will make you aware by means of either email, text or phone. In line with GDPR regulations you are able to request your details be removed from the company data at any time by emailing us
Apr 17, 2024
Contractor
Role: Finance Operations Clerk REF (phone number removed) Contract Length: Until 01/03/2024 Location: Wellingborough IR35: Inside Pay Rate to Intermediary: 16.69 per hour Spinwell is recruiting for a Finance Operations Clerk for an excellent opportunity within the public sector. RESPONSIBILITIES OF THE FINANCE OPERATIONS CLERK The purpose of this role is to assist in the work of the Joint (Police & Fire) Finance Department in maintaining a high level of service for Police and Fire with respect to financial transactional processing, reconciliation and maintenance. SKILLS/EXPERIENCE OF THE FINANCE OPERATIONS CLERK A good knowledge of the accounts payable and accounts receivable function are essential to the role, along with competency in Word, Excel and Outlook. The ideal candidate must show the ability to work well within a team, good communication skills, internally and externally to the organisation, along with the management of own workload and deadlines If you are a Finance Operations Clerk, apply now or send your CV to Spinwell! We welcome all applications regardless of background, in line with our commitment to diversity, equality and inclusion. Applying to this or any other vacancy advertised by Spinwell Ltd constitutes an agreement for Spinwell Ltd to hold your details for 24 months for the purpose of assessing suitability for the advertised position and to make you aware of any other positions deemed suitable of which You will make you aware by means of either email, text or phone. In line with GDPR regulations you are able to request your details be removed from the company data at any time by emailing us
This role will provide critical hands-on leadership in a brand new, large, Build to Rent residential development in South East London with communal facilities that include a co-working lounge and gardens. The General Manager is responsible for the overall performance of the rental units at the estate by maximizing profitability and maintaining brand standards within established operational and budgetary objectives. This includes effective marketing and leasing, efficient administration, expense control, income maximisation, daily management, and training of support staff to always deliver excellent customer service. With the assistance of the Facilities Manager and Lettings Manager, the General Manager will ensure the effective delivery of planned preventative maintenance, security, cleaning, lease management, sub-contractor management, and liaison with the property landlord and stakeholders. This is a customer facing onsite role, responsible for leading the property team to deliver the brand's vision & values in an innovative, operationally efficient manner, providing an excellent quality and high value residential environment for a wide mix of residents, occupiers, and visitors. Key Responsibilities: Customer Service Represent the brand by providing exceptional service to residents, prospective tenants, contractors, and visitors. Communicate effectively and courteously, whether face to face, via telephone or in writing, with residents and colleagues, clearly understanding and responding to their needs. Organise and implement a resident events programme to promote community and drive resident engagement within the building. Seek ways to exceed service expectations, driving NPS and building reviews on Customer Service platforms such as Google reviews, Trustpilot and Home Views Share communications via the Marketing Team to keep residents informed and react to changing circumstances. Leasing & Administration Oversee the monthly market surveys and have a thorough understanding of competition and current market conditions. Remain on-the-pulse to contribute to a dynamic marketing & leasing strategy; providing feedback to the Asset & Operations team to recommend rental rates. Work with the Leasing Manager to lead the team to conduct viewings to prospective residents. Ensure enquiries are recorded and responded to in a timely manner, and actively promote referral programs. Oversee the referencing process to ensure prospective tenant documents are correctly processed, in accordance with company best practice and GDPR regulations. Oversee the arrears process, ensuring that rents are collected in a timely manner. Oversee the negotiation of tenancy renewals in accordance with centralised targets and take responsibility for the serving of statutory documents such as (but not limited to) Section 8 and Section 21 notices. Become expert at the localized council HMO regulations and ensure compliance, taking responsibility for the application of new licenses and liaising with the Council to provide appropriate documentation. Team Management and Development Inspire and motivate the team to deliver the business plan and embody the company's vision and values. Support new members of the team, providing a warm welcome and supporting their development through training, guidance, and mentorship. Follow the company hiring process including liaising with recruiters and candidates, interviewing and providing administrative support to the HR team. Attend and constructively contribute to Group Residence Managers meetings, sharing knowledge, insight, developing and supporting new initiatives and improved process. Manage the team rota to ensure appropriate cover for the building and keeping HR platforms up to date with approval of staff holidays and management of absence. Contribute and support the growth of company team culture, working in line with the brand values and encourage others to do the same. Facilities Management Work with the Facilities Manager to ensure compliance with current Fire and Health & Safety regulations. Support the Facilities Manager on handling the Defect Process with the Developer, lasting for 2 years post-Practical Completion of each phase. Oversee scheduled flat inspections and recording, completing all resultant actions in a timely manner. Create a system for property turn arounds at the end of tenancy and manage this with the support of the Facilities Manager. Continual oversight and monitoring of the planned preventative maintenance programs using the facilities management software platform. Manage the reactive maintenance budget and identify opportunities for financial savings and efficiencies. Contribute to the preparation of annual and project budgets and identify opportunities for Capex/Opex spend. Evaluate building performance alongside ESG targets and ambitions, reporting to the Realstar group ESG manager. Manage the relationship with utility providers including the relationship with the District Heating System. Work with the Facilities Manager to create and review internal Risk Assessments annually, and liaise with the Group Health & Safety provider for annual FRA & H&S reports & subsequent action points. Property Management Drive continuous improvement across the building, implementing new policy as required. Be the point of contact for local authorities, property consultants, solicitors, professional bodies, and others. Proactively address lease breaches, managing the remediation process to completion or escalation as required. Reconciling the monthly credit card statement and liaison with the Finance team and accountant to assign relevant cost codes. Approval of invoices and providing these to Accounts Payable for processing
Apr 17, 2024
Full time
This role will provide critical hands-on leadership in a brand new, large, Build to Rent residential development in South East London with communal facilities that include a co-working lounge and gardens. The General Manager is responsible for the overall performance of the rental units at the estate by maximizing profitability and maintaining brand standards within established operational and budgetary objectives. This includes effective marketing and leasing, efficient administration, expense control, income maximisation, daily management, and training of support staff to always deliver excellent customer service. With the assistance of the Facilities Manager and Lettings Manager, the General Manager will ensure the effective delivery of planned preventative maintenance, security, cleaning, lease management, sub-contractor management, and liaison with the property landlord and stakeholders. This is a customer facing onsite role, responsible for leading the property team to deliver the brand's vision & values in an innovative, operationally efficient manner, providing an excellent quality and high value residential environment for a wide mix of residents, occupiers, and visitors. Key Responsibilities: Customer Service Represent the brand by providing exceptional service to residents, prospective tenants, contractors, and visitors. Communicate effectively and courteously, whether face to face, via telephone or in writing, with residents and colleagues, clearly understanding and responding to their needs. Organise and implement a resident events programme to promote community and drive resident engagement within the building. Seek ways to exceed service expectations, driving NPS and building reviews on Customer Service platforms such as Google reviews, Trustpilot and Home Views Share communications via the Marketing Team to keep residents informed and react to changing circumstances. Leasing & Administration Oversee the monthly market surveys and have a thorough understanding of competition and current market conditions. Remain on-the-pulse to contribute to a dynamic marketing & leasing strategy; providing feedback to the Asset & Operations team to recommend rental rates. Work with the Leasing Manager to lead the team to conduct viewings to prospective residents. Ensure enquiries are recorded and responded to in a timely manner, and actively promote referral programs. Oversee the referencing process to ensure prospective tenant documents are correctly processed, in accordance with company best practice and GDPR regulations. Oversee the arrears process, ensuring that rents are collected in a timely manner. Oversee the negotiation of tenancy renewals in accordance with centralised targets and take responsibility for the serving of statutory documents such as (but not limited to) Section 8 and Section 21 notices. Become expert at the localized council HMO regulations and ensure compliance, taking responsibility for the application of new licenses and liaising with the Council to provide appropriate documentation. Team Management and Development Inspire and motivate the team to deliver the business plan and embody the company's vision and values. Support new members of the team, providing a warm welcome and supporting their development through training, guidance, and mentorship. Follow the company hiring process including liaising with recruiters and candidates, interviewing and providing administrative support to the HR team. Attend and constructively contribute to Group Residence Managers meetings, sharing knowledge, insight, developing and supporting new initiatives and improved process. Manage the team rota to ensure appropriate cover for the building and keeping HR platforms up to date with approval of staff holidays and management of absence. Contribute and support the growth of company team culture, working in line with the brand values and encourage others to do the same. Facilities Management Work with the Facilities Manager to ensure compliance with current Fire and Health & Safety regulations. Support the Facilities Manager on handling the Defect Process with the Developer, lasting for 2 years post-Practical Completion of each phase. Oversee scheduled flat inspections and recording, completing all resultant actions in a timely manner. Create a system for property turn arounds at the end of tenancy and manage this with the support of the Facilities Manager. Continual oversight and monitoring of the planned preventative maintenance programs using the facilities management software platform. Manage the reactive maintenance budget and identify opportunities for financial savings and efficiencies. Contribute to the preparation of annual and project budgets and identify opportunities for Capex/Opex spend. Evaluate building performance alongside ESG targets and ambitions, reporting to the Realstar group ESG manager. Manage the relationship with utility providers including the relationship with the District Heating System. Work with the Facilities Manager to create and review internal Risk Assessments annually, and liaise with the Group Health & Safety provider for annual FRA & H&S reports & subsequent action points. Property Management Drive continuous improvement across the building, implementing new policy as required. Be the point of contact for local authorities, property consultants, solicitors, professional bodies, and others. Proactively address lease breaches, managing the remediation process to completion or escalation as required. Reconciling the monthly credit card statement and liaison with the Finance team and accountant to assign relevant cost codes. Approval of invoices and providing these to Accounts Payable for processing
Job Title: Finance Assistant Location: Cardiff Company Overview: Join a reputable and growing company in the heart of Cardiff dedicated to serving their clients. We are currently seeking a talented Finance Assistant to join our team. If you have a keen eye for detail and a passion for numbers, this role offers an the opporunity to work from home 1 day per week, a bonus, and fully-funded AAT study support. Position Overview: As a Finance Assistant, you will support the finance team in various aspects of financial operations, including accounts payable, accounts receivable, and general ledger maintenance. Your attention to detail and strong organisational skills will be essential in ensuring the accuracy and efficiency of our financial processes. Key Responsibilities: Process invoices, expense claims, and other financial transactions accurately and efficiently. Reconcile bank statements and assist with month-end closing procedures. Assist in the preparation of financial reports and analysis. Maintain accurate records of financial transactions and documentation. Collaborate with internal departments to resolve financial inquiries and discrepancies. Assist with ad-hoc projects and tasks as required by the finance team. Requirements: Previous experience in a finance or accounting role preferred. Proficiency in Microsoft Excel and other accounting software. Excellent attention to detail and strong numerical skills. Ability to prioritize tasks and meet deadlines in a fast-paced environment. Effective communication skills and the ability to work well within a team. A proactive and self-motivated attitude towards work. The Package: Salary range of up to £25k depending on experience. Annual bonus scheme. 22 days holiday + Bank Holidays (increasing with service) Free parking & Cycle to work scheme. Peoples Pension scheme. Working hours - 9am to 5pm Monday to Friday. Flexible working with one day working from home per week. How to Apply: If you are enthusiastic about pursuing a career in finance and eager to contribute to a dynamic team, we want to hear from you! Please submit your CV and a cover letter outlining your relevant experience and why you are interested in this role. We look forward to receiving your application.
Apr 17, 2024
Full time
Job Title: Finance Assistant Location: Cardiff Company Overview: Join a reputable and growing company in the heart of Cardiff dedicated to serving their clients. We are currently seeking a talented Finance Assistant to join our team. If you have a keen eye for detail and a passion for numbers, this role offers an the opporunity to work from home 1 day per week, a bonus, and fully-funded AAT study support. Position Overview: As a Finance Assistant, you will support the finance team in various aspects of financial operations, including accounts payable, accounts receivable, and general ledger maintenance. Your attention to detail and strong organisational skills will be essential in ensuring the accuracy and efficiency of our financial processes. Key Responsibilities: Process invoices, expense claims, and other financial transactions accurately and efficiently. Reconcile bank statements and assist with month-end closing procedures. Assist in the preparation of financial reports and analysis. Maintain accurate records of financial transactions and documentation. Collaborate with internal departments to resolve financial inquiries and discrepancies. Assist with ad-hoc projects and tasks as required by the finance team. Requirements: Previous experience in a finance or accounting role preferred. Proficiency in Microsoft Excel and other accounting software. Excellent attention to detail and strong numerical skills. Ability to prioritize tasks and meet deadlines in a fast-paced environment. Effective communication skills and the ability to work well within a team. A proactive and self-motivated attitude towards work. The Package: Salary range of up to £25k depending on experience. Annual bonus scheme. 22 days holiday + Bank Holidays (increasing with service) Free parking & Cycle to work scheme. Peoples Pension scheme. Working hours - 9am to 5pm Monday to Friday. Flexible working with one day working from home per week. How to Apply: If you are enthusiastic about pursuing a career in finance and eager to contribute to a dynamic team, we want to hear from you! Please submit your CV and a cover letter outlining your relevant experience and why you are interested in this role. We look forward to receiving your application.
Accounts Payable Annual Salary: £25,000 - £30,000 Job Type: Full-time We are looking for a diligent Accounts Payable to join our SME company within the manufacturing industry. The candidate will be joining our finance team of 5, reporting to the Finance Manager. The ideal candidate will be responsible for managing the company's purchase ledger and ensuring that all financial transactions are accurately recorded and processed. This role is essential to maintaining the financial integrity and smooth operation of our business. Day-to-day of the role: Processing, coding, and matching invoices with purchase orders and delivery notes. Reconciling supplier statements and resolving discrepancies. Preparing payment runs and processing payments in a timely manner. Maintaining accurate and up-to-date vendor details and account records. Handling supplier queries and building effective relationships with suppliers. Assisting with month-end closing and reporting activities. Working closely with the procurement team to ensure that purchasing policies are adhered to. Assisting with cash flow forecasting by providing details of upcoming payments. Required Skills & Qualifications: Proven experience in an Accounts Payable role or similar. Strong understanding of the accounts payable process. Excellent attention to detail and accuracy in handling financial data. Good organisational and time-management skills. Proficiency in accounting software and Microsoft Office, particularly Excel. Ability to work independently and as part of a team. Strong communication skills, both written and verbal. AAT qualification or equivalent is desirable but not essential. Benefits: Competitive salary range of £25,000 - £30,000 per annum. Opportunities for professional growth and development. A supportive and collaborative work environment. Hybrid working. 25 days annual leave + bank holidays (option to buy and sell) Cycle to work scheme. Employee discounts (gym membership, healthcare etc.) Life insurance. To apply for this Accounts Payable position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.
Apr 17, 2024
Full time
Accounts Payable Annual Salary: £25,000 - £30,000 Job Type: Full-time We are looking for a diligent Accounts Payable to join our SME company within the manufacturing industry. The candidate will be joining our finance team of 5, reporting to the Finance Manager. The ideal candidate will be responsible for managing the company's purchase ledger and ensuring that all financial transactions are accurately recorded and processed. This role is essential to maintaining the financial integrity and smooth operation of our business. Day-to-day of the role: Processing, coding, and matching invoices with purchase orders and delivery notes. Reconciling supplier statements and resolving discrepancies. Preparing payment runs and processing payments in a timely manner. Maintaining accurate and up-to-date vendor details and account records. Handling supplier queries and building effective relationships with suppliers. Assisting with month-end closing and reporting activities. Working closely with the procurement team to ensure that purchasing policies are adhered to. Assisting with cash flow forecasting by providing details of upcoming payments. Required Skills & Qualifications: Proven experience in an Accounts Payable role or similar. Strong understanding of the accounts payable process. Excellent attention to detail and accuracy in handling financial data. Good organisational and time-management skills. Proficiency in accounting software and Microsoft Office, particularly Excel. Ability to work independently and as part of a team. Strong communication skills, both written and verbal. AAT qualification or equivalent is desirable but not essential. Benefits: Competitive salary range of £25,000 - £30,000 per annum. Opportunities for professional growth and development. A supportive and collaborative work environment. Hybrid working. 25 days annual leave + bank holidays (option to buy and sell) Cycle to work scheme. Employee discounts (gym membership, healthcare etc.) Life insurance. To apply for this Accounts Payable position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.
This is an interim role for approx. 3 months to support a financial transformation project with a Plymouth based charity. The Finance Officer will be part of the project team during the cut-over, deployment and launch of a new cloud based ERP system, Unit 4 ERPx. The successful candidate will help support the workstream lead refine, test and embed the new accounts payable functionality of Unit 4 E click apply for full job details
Apr 17, 2024
Seasonal
This is an interim role for approx. 3 months to support a financial transformation project with a Plymouth based charity. The Finance Officer will be part of the project team during the cut-over, deployment and launch of a new cloud based ERP system, Unit 4 ERPx. The successful candidate will help support the workstream lead refine, test and embed the new accounts payable functionality of Unit 4 E click apply for full job details
RM Recruit are working with a brilliant Birmingham based organisation, who are seeking to hire a Finance Assistant on a 2-month on-going contract. This role will see you support the Finance function in ensuring the effective running of the sales ledger, purchase ledger and payroll processes. Main duties include, but not be limited to: Maintaining the accounts receivable and accounts payable processes. Processing journals and transfers where necessary. Completion of bank reconciliations whilst investigating resolving any discrepancies. Process payroll data and liaise with external Payroll organisations. To maintain personal and professional development to meet the changing demands of the post, participating in appropriate training activities. Supporting the management of petty cash, vouchers, and any other payment related systems. Prepare financial reports, such as balance sheets, income statements, and cash flow statements. Perform other duties as may be required from time to time. To work with due regard to confidentiality and the principles of Data Protection whilst encouraging others to do the same. The successful candidate will be subject to all pre-employment checks necessary to meet safer recruitment requirements. The ideal candidate will be AAT Qualified or equivalent and possess experience working in complex company environments. You will be a confident communicator who can forge relationships with a range of stakeholders. You will be able to demonstrate experience of manually processing payroll and be able to efficiently work to tight deadlines. This role consists of working full time onsite. RM Recruit is committed to Equality, Diversity and Inclusion and will treat all applicants equally irrespective of sex, sexual orientation, marital/civil partnership status, age, disability, race, religion, pregnancy, ethnic or national origin.
Apr 17, 2024
Full time
RM Recruit are working with a brilliant Birmingham based organisation, who are seeking to hire a Finance Assistant on a 2-month on-going contract. This role will see you support the Finance function in ensuring the effective running of the sales ledger, purchase ledger and payroll processes. Main duties include, but not be limited to: Maintaining the accounts receivable and accounts payable processes. Processing journals and transfers where necessary. Completion of bank reconciliations whilst investigating resolving any discrepancies. Process payroll data and liaise with external Payroll organisations. To maintain personal and professional development to meet the changing demands of the post, participating in appropriate training activities. Supporting the management of petty cash, vouchers, and any other payment related systems. Prepare financial reports, such as balance sheets, income statements, and cash flow statements. Perform other duties as may be required from time to time. To work with due regard to confidentiality and the principles of Data Protection whilst encouraging others to do the same. The successful candidate will be subject to all pre-employment checks necessary to meet safer recruitment requirements. The ideal candidate will be AAT Qualified or equivalent and possess experience working in complex company environments. You will be a confident communicator who can forge relationships with a range of stakeholders. You will be able to demonstrate experience of manually processing payroll and be able to efficiently work to tight deadlines. This role consists of working full time onsite. RM Recruit is committed to Equality, Diversity and Inclusion and will treat all applicants equally irrespective of sex, sexual orientation, marital/civil partnership status, age, disability, race, religion, pregnancy, ethnic or national origin.
Think Accountancy and Finance are seeking a Part Time VAT/Indirect Tax Manager for a fantastic business based in Kings Langley. This is a newly created position within the business with the opportunity to grow and develop as the business continues to grow international. Initially this will be a part time position of approximately 25 - 30 hours but will potentially grow in scope of hours in line with business growth should it suit. The role reports to the International Tax Director and will be a strategic role contributing to the tax risk strategy across the global group. The position is seeking someone with strong technical knowledge where someone can speak VAT fluently with international knowledge. The successful candidate will have strong experience in UK indirect taxes including CIS and also international impacts around reverse charges, duties and import VAT. The client is looking for someone with a thirst to learn about indirect tax compliance and risks for their overseas operations. This is a heavy stakeholder role so excellent communication skills are essential. Main duties include: Assessment and control of indirect tax risks Oversight and review of end-to-end process, data flow and documentation from source documents through to indirect tax returns Input into the indirect tax impacts of acquisitions, business changes and integration of new business lines Managing indirect tax compliance Regular review of indirect tax returns, invoicing/expense processes Creation and maintenance of an indirect tax register Accessing compliance with CIS Working with the international teams to integrate into the companies tax risk profile Identifying opportunities to improve VAT recovery Monitor changes to indirect tax laws Experience required: Knowledge of UK VAT including cross border transactions Working understanding of indirect tax regimes Tax or Accountancy qualification A background in a professional accountancy practice Highly analytical and detailed focused This is a part time role where the hours/days can be worked around someone's personal requirements, however the client is looking for a minimum of 3 days a week. Hybrid working is offered as part of the role alongside a highly competitive salary and bonus scheme. Think Accountancy and Finance is the finance division of Think Specialist Recruitment, an independent recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent, temporary and contract recruitment with areas of expertise including: Accounts Payable, Accounts Receivable, Payroll, Finance Admin, Part Qualified Finance, Credit Control and Bookkeepers.
Apr 17, 2024
Full time
Think Accountancy and Finance are seeking a Part Time VAT/Indirect Tax Manager for a fantastic business based in Kings Langley. This is a newly created position within the business with the opportunity to grow and develop as the business continues to grow international. Initially this will be a part time position of approximately 25 - 30 hours but will potentially grow in scope of hours in line with business growth should it suit. The role reports to the International Tax Director and will be a strategic role contributing to the tax risk strategy across the global group. The position is seeking someone with strong technical knowledge where someone can speak VAT fluently with international knowledge. The successful candidate will have strong experience in UK indirect taxes including CIS and also international impacts around reverse charges, duties and import VAT. The client is looking for someone with a thirst to learn about indirect tax compliance and risks for their overseas operations. This is a heavy stakeholder role so excellent communication skills are essential. Main duties include: Assessment and control of indirect tax risks Oversight and review of end-to-end process, data flow and documentation from source documents through to indirect tax returns Input into the indirect tax impacts of acquisitions, business changes and integration of new business lines Managing indirect tax compliance Regular review of indirect tax returns, invoicing/expense processes Creation and maintenance of an indirect tax register Accessing compliance with CIS Working with the international teams to integrate into the companies tax risk profile Identifying opportunities to improve VAT recovery Monitor changes to indirect tax laws Experience required: Knowledge of UK VAT including cross border transactions Working understanding of indirect tax regimes Tax or Accountancy qualification A background in a professional accountancy practice Highly analytical and detailed focused This is a part time role where the hours/days can be worked around someone's personal requirements, however the client is looking for a minimum of 3 days a week. Hybrid working is offered as part of the role alongside a highly competitive salary and bonus scheme. Think Accountancy and Finance is the finance division of Think Specialist Recruitment, an independent recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent, temporary and contract recruitment with areas of expertise including: Accounts Payable, Accounts Receivable, Payroll, Finance Admin, Part Qualified Finance, Credit Control and Bookkeepers.
In a Nutshell We have a new opportunity for an Accounts Payable Clerk to join our team within Vistry Cotswolds, at our Bishops Cleeve office in Cheltenham. As our Accounts Payable Clerk, you will be responsible for carrying out the processing of supplier invoices and credit notes in a timely, accurate and efficient manner whilst ensuring all invoices comply with invoicing guidelines and relevant orders. We are pleased to say, this role can accommodate agile working arrangements. Let's cut to the chase, what's in it for you Competitive basic salary and annual bonus Agile working possible (dependent on role) Up to 33 days annual leave plus bank holidays Private Healthcare Competitive contributory pension scheme Life assurance - 4 x your annual salary Share incentive schemes Employee rewards portal with many more benefits In return, what we would like from you Behave in line with our company values - Integrity, Caring and Quality 5 GCSE's or equivalent qualifications including Maths and English Accuracy of data input and ability to follow procedures, Group policies and statutory requirements Ability to liaise with key stakeholders - i.e. Suppliers and internal teams on a professional and courteous basis Ability to follow up queries and resolve them satisfactorily and promptly Demonstrates sound time management and organisational skills which will allow you to actively manage your working day Early identification and resolution of problems Knowledge of Microsoft Office - Excel, Outlook, Teams Preferred but not essential knowledge of COINS - invoice/credit note/GRN processing Flexible working approach Ability to work in a fast-paced environment with a varying workload Ability to work well within a team environment Ability to work to a high degree of accuracy Excellent communication skills Ability to work under pressure and meet deadlines Willing to work extra to meet deadlines as and when the business needs require it Excellent analytical skills and organisation More about the Accounts Payable Clerk role Receive invoices/credit notes electronically, date stamp and place into correct folder for approval/processing Checking and accurately entering supplier invoices/credit notes ensuring correct VAT treatment Ensuring authorisation procedures for supplier invoices are followed Ensure that all invoices are processed to meet their agreed payment run dates Reconciling supplier statements, chasing copies of missing invoices as required Proactively resolving supplier invoice queries to ensure the prompt payment of outstanding invoices Assisting with Purchase Ledger mailbox, prioritising urgent matters where appropriate Supporting with the preparation of the Purchase Ledger and Subcontract Ledger payment runs Finally, let's tell you a bit more about us At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do. We're proud that our UK Green Building Council membership, 2021 Large Housebuilder of the Year award and status as a UK top-five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating allows us to transform land into thriving spaces. We're also proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. From memories and communities to worthwhile careers, we're making Vistry.
Apr 17, 2024
Full time
In a Nutshell We have a new opportunity for an Accounts Payable Clerk to join our team within Vistry Cotswolds, at our Bishops Cleeve office in Cheltenham. As our Accounts Payable Clerk, you will be responsible for carrying out the processing of supplier invoices and credit notes in a timely, accurate and efficient manner whilst ensuring all invoices comply with invoicing guidelines and relevant orders. We are pleased to say, this role can accommodate agile working arrangements. Let's cut to the chase, what's in it for you Competitive basic salary and annual bonus Agile working possible (dependent on role) Up to 33 days annual leave plus bank holidays Private Healthcare Competitive contributory pension scheme Life assurance - 4 x your annual salary Share incentive schemes Employee rewards portal with many more benefits In return, what we would like from you Behave in line with our company values - Integrity, Caring and Quality 5 GCSE's or equivalent qualifications including Maths and English Accuracy of data input and ability to follow procedures, Group policies and statutory requirements Ability to liaise with key stakeholders - i.e. Suppliers and internal teams on a professional and courteous basis Ability to follow up queries and resolve them satisfactorily and promptly Demonstrates sound time management and organisational skills which will allow you to actively manage your working day Early identification and resolution of problems Knowledge of Microsoft Office - Excel, Outlook, Teams Preferred but not essential knowledge of COINS - invoice/credit note/GRN processing Flexible working approach Ability to work in a fast-paced environment with a varying workload Ability to work well within a team environment Ability to work to a high degree of accuracy Excellent communication skills Ability to work under pressure and meet deadlines Willing to work extra to meet deadlines as and when the business needs require it Excellent analytical skills and organisation More about the Accounts Payable Clerk role Receive invoices/credit notes electronically, date stamp and place into correct folder for approval/processing Checking and accurately entering supplier invoices/credit notes ensuring correct VAT treatment Ensuring authorisation procedures for supplier invoices are followed Ensure that all invoices are processed to meet their agreed payment run dates Reconciling supplier statements, chasing copies of missing invoices as required Proactively resolving supplier invoice queries to ensure the prompt payment of outstanding invoices Assisting with Purchase Ledger mailbox, prioritising urgent matters where appropriate Supporting with the preparation of the Purchase Ledger and Subcontract Ledger payment runs Finally, let's tell you a bit more about us At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do. We're proud that our UK Green Building Council membership, 2021 Large Housebuilder of the Year award and status as a UK top-five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating allows us to transform land into thriving spaces. We're also proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. From memories and communities to worthwhile careers, we're making Vistry.
Job Title: Accounts Assistant Job Type: Full-time, part-time, permanent, hybrid/flexbile Salary: £25,000-£30,000 Here at IPS Finance we are partnering with a leading manufacturing company known for its commitment to delivering high-quality products to its customers. As a trusted recruitment agency, we are assisting our client in finding an experienced Accounts Assistant to join their finance team. Responsibilities Assist in maintaining accurate financial records for the company, including accounts payable, accounts receivable, and general ledger entries. Process invoices, expense claims, and payment transactions with a keen eye for accuracy and compliance with company policies. Reconcile bank statements promptly, investigating and resolving any discrepancies. Support the preparation of financial reports, providing valuable data analysis and insights for management decision-making. Collaborate with colleagues to ensure efficient month-end and year-end closing procedures. Requirements Excellent attention to detail, ensuring precision in all financial transactions. Strong organizational and time management skills, with the ability to prioritize tasks effectively. A proactive approach to problem-solving, demonstrating initiative and sound judgment. Preferably finance related qualifications (not a deal breaker) Benefits Competitive salary within the range of £25,000 - £30,000 per annum. Enjoy a flexible working arrangement with a hybrid model, allowing for a healthy work-life balance. Convenient on-site parking facilities, providing ease of access to the workplace. Be part of a dynamic and supportive work environment, contributing to the success of a leading manufacturing company. We appreciate your interest in this position and look forward to reviewing your application. Please note that only shortlisted candidates will be contacted for an interview.
Apr 17, 2024
Full time
Job Title: Accounts Assistant Job Type: Full-time, part-time, permanent, hybrid/flexbile Salary: £25,000-£30,000 Here at IPS Finance we are partnering with a leading manufacturing company known for its commitment to delivering high-quality products to its customers. As a trusted recruitment agency, we are assisting our client in finding an experienced Accounts Assistant to join their finance team. Responsibilities Assist in maintaining accurate financial records for the company, including accounts payable, accounts receivable, and general ledger entries. Process invoices, expense claims, and payment transactions with a keen eye for accuracy and compliance with company policies. Reconcile bank statements promptly, investigating and resolving any discrepancies. Support the preparation of financial reports, providing valuable data analysis and insights for management decision-making. Collaborate with colleagues to ensure efficient month-end and year-end closing procedures. Requirements Excellent attention to detail, ensuring precision in all financial transactions. Strong organizational and time management skills, with the ability to prioritize tasks effectively. A proactive approach to problem-solving, demonstrating initiative and sound judgment. Preferably finance related qualifications (not a deal breaker) Benefits Competitive salary within the range of £25,000 - £30,000 per annum. Enjoy a flexible working arrangement with a hybrid model, allowing for a healthy work-life balance. Convenient on-site parking facilities, providing ease of access to the workplace. Be part of a dynamic and supportive work environment, contributing to the success of a leading manufacturing company. We appreciate your interest in this position and look forward to reviewing your application. Please note that only shortlisted candidates will be contacted for an interview.