My client is an established and highly respected law firm. Due to growth, they are currently looking to recruit an Office Assistant for their brand new offices in Farnborough. The main purpose of the role is provide an exceptional administrative support and front of house service to the company. This role oversees the day-to-day running of the office, provide basic administration support within the team and assist the reception team in providing a first-class client experience. Duties and responsibilities will include: To provide all clients with a professional level of service by assisting receptionists with hosting visitors and providing refreshments Working on the reception desk to handle incoming phone calls quickly and efficiently Assisting with seminars and events in terms of meeting room layout changes, refreshment set up, receiving guests and post event clear up Oversee the stock control of all stationary items and ensure they are easily accessible to staff across the office space Ensure the office is kept tidy and presentable at all times. This includes emptying confidential waste bins, organising printer rooms, removing recycling waste and encouraging a clear desk policy across the office Assisting partners to open the post each morning and categorising the mail per department. This must then be distributed to the relevant teams Collecting post from each department each afternoon, franking the mail and scanning and recording any special deliveries Keeping the kitchen and break-out areas clean and tidy throughout the day and fully stocked with all supplies Ordering/shopping for all office consumables e.g. tea, coffee, squash, first aid supplies etc to replenish and ensure adequate stocks Providing administrative support to the Operations Team as required including re-calling deeds and files from off-site archive storage provider Organising and setting-up of end of month drinks and other employee office events, to include ordering/shopping for supplies and assisting with general preparations The ideal candidate will have good typing and keyboard skills, knowledge of Microsoft office / IT skills, previous client / customer service experience, strong interpersonal skills, good attention to detail and the ability to prioritise your workload. So, if you have these skills and can work independently as well as collaboratively as part of team, and you have a positive attitude and can-do approach we would love to hear from you. This role is a great opportunity for someone with an interest in office operations who is looking for a change in career direction or is looking to return to work after a period of absence and has the willingness to learn. Whilst we would love to be able to respond to every application we receive, it is not always possible. If you have not heard from us within 7 working days, please assume that your application has not been successful on this occasion.
Mar 29, 2024
Full time
My client is an established and highly respected law firm. Due to growth, they are currently looking to recruit an Office Assistant for their brand new offices in Farnborough. The main purpose of the role is provide an exceptional administrative support and front of house service to the company. This role oversees the day-to-day running of the office, provide basic administration support within the team and assist the reception team in providing a first-class client experience. Duties and responsibilities will include: To provide all clients with a professional level of service by assisting receptionists with hosting visitors and providing refreshments Working on the reception desk to handle incoming phone calls quickly and efficiently Assisting with seminars and events in terms of meeting room layout changes, refreshment set up, receiving guests and post event clear up Oversee the stock control of all stationary items and ensure they are easily accessible to staff across the office space Ensure the office is kept tidy and presentable at all times. This includes emptying confidential waste bins, organising printer rooms, removing recycling waste and encouraging a clear desk policy across the office Assisting partners to open the post each morning and categorising the mail per department. This must then be distributed to the relevant teams Collecting post from each department each afternoon, franking the mail and scanning and recording any special deliveries Keeping the kitchen and break-out areas clean and tidy throughout the day and fully stocked with all supplies Ordering/shopping for all office consumables e.g. tea, coffee, squash, first aid supplies etc to replenish and ensure adequate stocks Providing administrative support to the Operations Team as required including re-calling deeds and files from off-site archive storage provider Organising and setting-up of end of month drinks and other employee office events, to include ordering/shopping for supplies and assisting with general preparations The ideal candidate will have good typing and keyboard skills, knowledge of Microsoft office / IT skills, previous client / customer service experience, strong interpersonal skills, good attention to detail and the ability to prioritise your workload. So, if you have these skills and can work independently as well as collaboratively as part of team, and you have a positive attitude and can-do approach we would love to hear from you. This role is a great opportunity for someone with an interest in office operations who is looking for a change in career direction or is looking to return to work after a period of absence and has the willingness to learn. Whilst we would love to be able to respond to every application we receive, it is not always possible. If you have not heard from us within 7 working days, please assume that your application has not been successful on this occasion.
Job Title: Administrative Assistant Location: Glasgow Job Description: We are seeking an organised Administrative Assistant to join our team. The ideal candidate will provide essential administrative support, ensuring smooth office operations. Key responsibilities include managing communications, scheduling appointments, and maintaining records with precision and confidentiality. Responsibilities: Greet clients and visitors warmly, directing inquiries promptly. Operating and dealing with a system called Simpro. Answer and route phone calls professionally, taking messages as needed. Schedule meetings and maintain calendars efficiently. Manage filing systems, both electronic and hard copy, with attention to detail. Handle incoming and outgoing correspondence effectively. Assist in preparing reports, presentations, and other documents. Perform data entry tasks accurately and promptly. Assist with general office duties such as copying and scanning. Coordinate travel arrangements for staff. Support special projects and tasks as assigned by management. Qualifications: Previous experience in an administrative role preferred. Proficiency in Microsoft Office suite and other relevant software. Strong organizational and communication skills. Ability to work independently and collaboratively. Discretion when handling sensitive information. The client offer competitive compensation and opportunities for professional growth. If you are a motivated individual with a passion for providing exceptional administrative support, we invite you to apply.
Mar 29, 2024
Seasonal
Job Title: Administrative Assistant Location: Glasgow Job Description: We are seeking an organised Administrative Assistant to join our team. The ideal candidate will provide essential administrative support, ensuring smooth office operations. Key responsibilities include managing communications, scheduling appointments, and maintaining records with precision and confidentiality. Responsibilities: Greet clients and visitors warmly, directing inquiries promptly. Operating and dealing with a system called Simpro. Answer and route phone calls professionally, taking messages as needed. Schedule meetings and maintain calendars efficiently. Manage filing systems, both electronic and hard copy, with attention to detail. Handle incoming and outgoing correspondence effectively. Assist in preparing reports, presentations, and other documents. Perform data entry tasks accurately and promptly. Assist with general office duties such as copying and scanning. Coordinate travel arrangements for staff. Support special projects and tasks as assigned by management. Qualifications: Previous experience in an administrative role preferred. Proficiency in Microsoft Office suite and other relevant software. Strong organizational and communication skills. Ability to work independently and collaboratively. Discretion when handling sensitive information. The client offer competitive compensation and opportunities for professional growth. If you are a motivated individual with a passion for providing exceptional administrative support, we invite you to apply.
Job Title: Veterinary Receptionist / Trainee Veterinary Receptionist Location: Mirfield Salary: £10.92 - £11.42 per hour, dependant on experience Job type: Part Time (24 hrs per week) - Permanent Hours: Mon: 7.30-13.30, Tues, Thurs, Frid: 12.30-18.30 Overtime and other shifts are available. Holidays : 31 days (inc stat), increasing to 34 with service (pro rata) Donaldson's Vets Ltd are an independently owned veterinary group with seven practices including our own hospital situated in Huddersfield. We care passionately about looking after animals and pride ourselves on providing 'Total Care' for pets. We combine truly cutting-edge training, facilities, equipment and premises with good old fashioned personal care. About the role: Due to our continuous expansion Donaldson's is currently recruiting for Receptionists / Trainee Receptionists to join our dedicated and expanding team. This is a great opportunity for someone who wants to be part of a growing organisation who can provide a high standard of customer service and clinical care. You will need to be a highly motivated individual, be able to work in a fast-paced environment and be able to promote animal welfare. It is important that you have strong communication skills with a passion for providing the best customer care experience which is reflects Donaldson's excellent reputation. We encourage learning and development and you will have opportunities to attend training both in-house & externally via Colourful CPD. You will be expected to take ownership for your personal learning and be committed to contribute to improving our standards. If you have proven experience in a similar role and or simply have the drive, enthusiasm and ambition to be a part of a forward-thinking company, this is the job for you. We offer great additional benefits including Pension, Company Sick Pay Scheme, Enhanced Maternity Pay, Staff Discount Scheme, CPD allowance and support, training programme. Main duties will include Prompt and efficient answering of calls Initial greeting of clients on arrival Arrange appointments, register clients and pets, print invoices, process and record payments. Using the practice management system Liaise with clients following their appointment, re-book any follow up appointments and ensure payments of invoices before leaving the surgery Ensure the smooth running of appointments and admissions for vets and nurses Monitor client flow from check in to discharge Assess the urgency of a pet's condition when booking emergency appointments -with guidance Give advice to pet owners on nurse/vet clinics, cost of treatments, insurance and payments Take excess payments for insured clients and ensure that claim forms are fully completed before the client leaves the practice To ethically promote the (VIP) pet health care plan and pet insurance to clients Answer basic questions from clients on practice policy, e.g., neutering, vaccinations and pre - op advice Develop preventative health care knowledge to be able to provide advice to clients in line with practice protocols on topics such as flea and worm treatment, vaccination and diet To be familiar GDPR (general data protection regulations) Resolve or assist accordingly with any complaints or queries received General clerical duties including filing, photocopying, emailing and scanning About you: Job Specific Proven experience in a similar role is ideal but not essential Experience working with computer management systems Core Skills Attention to detail and good communication skills are essential to this role Ability to successfully handle difficult customers Patience and ability to remain calm in stressful situations Sound, interpersonal approach Personal Qualities The company operates within a dynamic and fast paced environment; to thrive in this role you will need to be friendly, approachable, flexible, highly motivated and have excellent communication skills You will be someone that is committed to learning new skills A 'can do' attitude with a team working ethic for timely completion of tasks Benefits: We offer great additional benefits including: Pension Company Sick Pay Scheme Staff Discount Scheme Enhanced maternity pay CPD allowance & support EAP (Employee Assistance Programme) Please Note: Bluetownonline are advertising this role on behalf of the company Donaldson's Vets. When applying you should provide a covering letter. All candidates must be currently eligible to both live and work in the United Kingdom. Please click the APPLY button to send your CV and Cover Letter for this role. Candidates with the experience and relevant job titles of: Receptionist, Medical Receptionist, Customer Service, Administrator, Administrative Assistant, Customer Care, Customer Support, Client Service, Front of House may also be considered for this role.
Mar 29, 2024
Full time
Job Title: Veterinary Receptionist / Trainee Veterinary Receptionist Location: Mirfield Salary: £10.92 - £11.42 per hour, dependant on experience Job type: Part Time (24 hrs per week) - Permanent Hours: Mon: 7.30-13.30, Tues, Thurs, Frid: 12.30-18.30 Overtime and other shifts are available. Holidays : 31 days (inc stat), increasing to 34 with service (pro rata) Donaldson's Vets Ltd are an independently owned veterinary group with seven practices including our own hospital situated in Huddersfield. We care passionately about looking after animals and pride ourselves on providing 'Total Care' for pets. We combine truly cutting-edge training, facilities, equipment and premises with good old fashioned personal care. About the role: Due to our continuous expansion Donaldson's is currently recruiting for Receptionists / Trainee Receptionists to join our dedicated and expanding team. This is a great opportunity for someone who wants to be part of a growing organisation who can provide a high standard of customer service and clinical care. You will need to be a highly motivated individual, be able to work in a fast-paced environment and be able to promote animal welfare. It is important that you have strong communication skills with a passion for providing the best customer care experience which is reflects Donaldson's excellent reputation. We encourage learning and development and you will have opportunities to attend training both in-house & externally via Colourful CPD. You will be expected to take ownership for your personal learning and be committed to contribute to improving our standards. If you have proven experience in a similar role and or simply have the drive, enthusiasm and ambition to be a part of a forward-thinking company, this is the job for you. We offer great additional benefits including Pension, Company Sick Pay Scheme, Enhanced Maternity Pay, Staff Discount Scheme, CPD allowance and support, training programme. Main duties will include Prompt and efficient answering of calls Initial greeting of clients on arrival Arrange appointments, register clients and pets, print invoices, process and record payments. Using the practice management system Liaise with clients following their appointment, re-book any follow up appointments and ensure payments of invoices before leaving the surgery Ensure the smooth running of appointments and admissions for vets and nurses Monitor client flow from check in to discharge Assess the urgency of a pet's condition when booking emergency appointments -with guidance Give advice to pet owners on nurse/vet clinics, cost of treatments, insurance and payments Take excess payments for insured clients and ensure that claim forms are fully completed before the client leaves the practice To ethically promote the (VIP) pet health care plan and pet insurance to clients Answer basic questions from clients on practice policy, e.g., neutering, vaccinations and pre - op advice Develop preventative health care knowledge to be able to provide advice to clients in line with practice protocols on topics such as flea and worm treatment, vaccination and diet To be familiar GDPR (general data protection regulations) Resolve or assist accordingly with any complaints or queries received General clerical duties including filing, photocopying, emailing and scanning About you: Job Specific Proven experience in a similar role is ideal but not essential Experience working with computer management systems Core Skills Attention to detail and good communication skills are essential to this role Ability to successfully handle difficult customers Patience and ability to remain calm in stressful situations Sound, interpersonal approach Personal Qualities The company operates within a dynamic and fast paced environment; to thrive in this role you will need to be friendly, approachable, flexible, highly motivated and have excellent communication skills You will be someone that is committed to learning new skills A 'can do' attitude with a team working ethic for timely completion of tasks Benefits: We offer great additional benefits including: Pension Company Sick Pay Scheme Staff Discount Scheme Enhanced maternity pay CPD allowance & support EAP (Employee Assistance Programme) Please Note: Bluetownonline are advertising this role on behalf of the company Donaldson's Vets. When applying you should provide a covering letter. All candidates must be currently eligible to both live and work in the United Kingdom. Please click the APPLY button to send your CV and Cover Letter for this role. Candidates with the experience and relevant job titles of: Receptionist, Medical Receptionist, Customer Service, Administrator, Administrative Assistant, Customer Care, Customer Support, Client Service, Front of House may also be considered for this role.
Are you looking to continue building your office experience in a friendly environment? Gain valuable experience working alongside finance professionals, supporting the day to day office functions? We are supporting an organisation who require immediate support in their office to ensure smooth operations day to day. Please find details of the role below: Salary: £23000 Contract: Full-Time Permanent Location: Ampthill Immediate Start Available Duties will include: • Supporting the Accounts Assistants with bank recs and offsets• Posting invoices and payments on sage• Sending customer statements• Managing the centralized mailbox and categorizing• Supporting with system maintenance• Petty Cash• Distribution of post• Filing, scanning, shredding• Setting up folders and files• Organizing travel and meetings• Ordering stationery• Support with project and ad hoc tasks Successful Candidate: Previous Office experience Understanding of basic finance functions desirable but not essential Basic understanding of Microsoft Office, word, excel Positive attitude to succeed If the above is a role you feel confident you could be successful in and have the previous experience, please APPLY HERE.
Mar 29, 2024
Full time
Are you looking to continue building your office experience in a friendly environment? Gain valuable experience working alongside finance professionals, supporting the day to day office functions? We are supporting an organisation who require immediate support in their office to ensure smooth operations day to day. Please find details of the role below: Salary: £23000 Contract: Full-Time Permanent Location: Ampthill Immediate Start Available Duties will include: • Supporting the Accounts Assistants with bank recs and offsets• Posting invoices and payments on sage• Sending customer statements• Managing the centralized mailbox and categorizing• Supporting with system maintenance• Petty Cash• Distribution of post• Filing, scanning, shredding• Setting up folders and files• Organizing travel and meetings• Ordering stationery• Support with project and ad hoc tasks Successful Candidate: Previous Office experience Understanding of basic finance functions desirable but not essential Basic understanding of Microsoft Office, word, excel Positive attitude to succeed If the above is a role you feel confident you could be successful in and have the previous experience, please APPLY HERE.
My client is a Design Consultancy looking to recruit a Front of House Assistant and Studio Coordinator. This a varied operational role allowing you to have exposure in all areas of a business in a creative and very visual setting. You will be: Meeting and greeting visitors. Answering telephone calls Arranging extra services such as transport Organising and booking meeting rooms Supporting with events, organising catering etc Monitoring stationary levels and placing orders when required Arrange all travel - Trains, flights, hotels, car hire, visas, insurance and overseas travel. Prepare documents for meetings, submissions & presentations including printing, binding and scanning. Typing and formatting of project related correspondence including letters, memos, minutes, reports and agendas for the Directors and Associates Supporting in collating documents for bids including proof reading, compiling information and digital distribution Raising new project numbers & setting up project folders Supporting the Graphics & Marketing Team with information & knowledge to enable them to produce internal, website & social media communications to reinforce a 'one practice' message. Assisting the People & Culture / Marketing Teams to research, plan and co-ordinate employee social and learning activities e.g., inter studio competitions/ team building events to enhance employee experience. Applicants will have some previous office-based experience couple with a client facing and service delivery ethic. You will thrive on variety and challenge always keen to take on new projects! This is ideal for a candidate who wants exposure to all areas of a business. This role is ideal for any candidate with strong organisational skills and experience of supporting a team. It ideal for anyone who enjoys the buzz of working in a highly visual environment. Katie Bard is acting as an agency and is an equal opportunities employer.
Mar 29, 2024
Full time
My client is a Design Consultancy looking to recruit a Front of House Assistant and Studio Coordinator. This a varied operational role allowing you to have exposure in all areas of a business in a creative and very visual setting. You will be: Meeting and greeting visitors. Answering telephone calls Arranging extra services such as transport Organising and booking meeting rooms Supporting with events, organising catering etc Monitoring stationary levels and placing orders when required Arrange all travel - Trains, flights, hotels, car hire, visas, insurance and overseas travel. Prepare documents for meetings, submissions & presentations including printing, binding and scanning. Typing and formatting of project related correspondence including letters, memos, minutes, reports and agendas for the Directors and Associates Supporting in collating documents for bids including proof reading, compiling information and digital distribution Raising new project numbers & setting up project folders Supporting the Graphics & Marketing Team with information & knowledge to enable them to produce internal, website & social media communications to reinforce a 'one practice' message. Assisting the People & Culture / Marketing Teams to research, plan and co-ordinate employee social and learning activities e.g., inter studio competitions/ team building events to enhance employee experience. Applicants will have some previous office-based experience couple with a client facing and service delivery ethic. You will thrive on variety and challenge always keen to take on new projects! This is ideal for a candidate who wants exposure to all areas of a business. This role is ideal for any candidate with strong organisational skills and experience of supporting a team. It ideal for anyone who enjoys the buzz of working in a highly visual environment. Katie Bard is acting as an agency and is an equal opportunities employer.
Join a prestigious and dynamic investment bank renowned for its innovative strategies and commitment to excellence. This firm are seeking a proactive and organised individual to join our team as a Team Assistant on a 6-month rolling contract basis. This is an exciting opportunity to contribute to a leading institution in the finance industry and gain invaluable experience in a fast-paced environment. Client Details An Investment Bank. Description Key Responsibilities: Manage calendars, schedule meetings, and coordinate appointments for team members. Prepare and distribute correspondence, reports, and presentations as needed. Assist with the organisation and coordination of team events, conferences, and client meetings. Handle incoming calls, emails, and inquiries, directing them appropriately. Maintain and update databases, files, and records with accuracy and confidentiality. Collaborate with internal departments to support cross-functional projects and initiatives. Perform general administrative tasks such as filing, copying, and scanning documents. Provide additional support to team members as required to ensure operational efficiency. Profile The successful Candidate: Strong organisational skills with the ability to prioritise tasks and manage multiple deadlines. Excellent communication skills, both written and verbal, with a professional demeanour. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Attention to detail and high level of accuracy in all work activities. Ability to maintain confidentiality and handle sensitive information with discretion. Proactive mindset with a willingness to take initiative and problem-solve independently. Flexibility to adapt to changing priorities and work effectively in a fast-paced environment. Positive attitude and team-oriented approach with a commitment to excellence. Job Offer Join this world renowned firm in a role with lots of developmental and growth opportunities, on a 6 month rolling contract, in a supportive and collaborative environment!
Mar 29, 2024
Full time
Join a prestigious and dynamic investment bank renowned for its innovative strategies and commitment to excellence. This firm are seeking a proactive and organised individual to join our team as a Team Assistant on a 6-month rolling contract basis. This is an exciting opportunity to contribute to a leading institution in the finance industry and gain invaluable experience in a fast-paced environment. Client Details An Investment Bank. Description Key Responsibilities: Manage calendars, schedule meetings, and coordinate appointments for team members. Prepare and distribute correspondence, reports, and presentations as needed. Assist with the organisation and coordination of team events, conferences, and client meetings. Handle incoming calls, emails, and inquiries, directing them appropriately. Maintain and update databases, files, and records with accuracy and confidentiality. Collaborate with internal departments to support cross-functional projects and initiatives. Perform general administrative tasks such as filing, copying, and scanning documents. Provide additional support to team members as required to ensure operational efficiency. Profile The successful Candidate: Strong organisational skills with the ability to prioritise tasks and manage multiple deadlines. Excellent communication skills, both written and verbal, with a professional demeanour. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Attention to detail and high level of accuracy in all work activities. Ability to maintain confidentiality and handle sensitive information with discretion. Proactive mindset with a willingness to take initiative and problem-solve independently. Flexibility to adapt to changing priorities and work effectively in a fast-paced environment. Positive attitude and team-oriented approach with a commitment to excellence. Job Offer Join this world renowned firm in a role with lots of developmental and growth opportunities, on a 6 month rolling contract, in a supportive and collaborative environment!
A growing law firm based in Leeds city centre is seeking a Team Administrator paying up to 24,375 to provide comprehensible administrative support to fee earners and paralegals across the business. This position will be based 5 days in the office due to the nature of the role. This is a really great role for a junior candidate who has worked within an office but looking to really kick-start start their career within office support. The role will be varied and busy role with contrasting deadlines and responsibilities: Duties will include the following: Filling, scanning and archiving for the team Processing and applying for legal documentation from external sources, chasing where required Opening and closing client case files Being the first point of contact for clients Managing the team inbox Assistant with marketing and business development administration where ever needed Assisting the fee earners with any administration that is needed The ideal candidate will be process driven with an eye for detail. You will have a can-do attitude, looking to support the team with any administration needed, enjoying being the go-to person. You will be looking to advance your career and to take your next step in a role where you can grow and develop. ideally you will be proficient with Microsoft word due to the more document heavy nature of the role. All industries will be considered for this position! If you are an administrator looking for a varied and fast paced role, then please do apply directly to the ad. Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
Mar 29, 2024
Full time
A growing law firm based in Leeds city centre is seeking a Team Administrator paying up to 24,375 to provide comprehensible administrative support to fee earners and paralegals across the business. This position will be based 5 days in the office due to the nature of the role. This is a really great role for a junior candidate who has worked within an office but looking to really kick-start start their career within office support. The role will be varied and busy role with contrasting deadlines and responsibilities: Duties will include the following: Filling, scanning and archiving for the team Processing and applying for legal documentation from external sources, chasing where required Opening and closing client case files Being the first point of contact for clients Managing the team inbox Assistant with marketing and business development administration where ever needed Assisting the fee earners with any administration that is needed The ideal candidate will be process driven with an eye for detail. You will have a can-do attitude, looking to support the team with any administration needed, enjoying being the go-to person. You will be looking to advance your career and to take your next step in a role where you can grow and develop. ideally you will be proficient with Microsoft word due to the more document heavy nature of the role. All industries will be considered for this position! If you are an administrator looking for a varied and fast paced role, then please do apply directly to the ad. Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
We are looking to recruit an Office Assistant to work within our Office Services team, contributing to the smooth running of our practice based in Farnborough, Surrey. A growing firm means a busy Office Services team. This role oversees the day-to-day running of the office, provide basic administration support within the team and assist the reception team in providing a first-class client experience. Duties and responsibilities will include; To provide all clients with a professional level of service by assisting receptionists with hosting visitors and providing refreshments Working on the reception desk to handle incoming phone calls quickly and efficiently Assisting with seminars and events in terms of meeting room layout changes, refreshment set up, receiving guests and post event clear up Oversee the stock control of all stationary items and ensure they are easily accessible to staff across the office space Ensure the office is kept tidy and presentable at all times. This includes emptying confidential waste bins, organising printer rooms, removing recycling waste and encouraging a clear desk policy across the office Assisting partners to open the post each morning and categorising the mail per department. This must then be distributed to the relevant teams Collecting post from each department each afternoon, franking the mail and scanning and recording any special deliveries Keeping the kitchen and break-out areas clean and tidy throughout the day and fully stocked with all supplies Ordering/shopping for all office consumables e.g. tea, coffee, squash, first aid supplies etc to replenish and ensure adequate stocks Providing administrative support to the Operations Team as required including re-calling deeds and files from off-site archive storage provider Organising and setting-up of end of month drinks and other employee office events, to include ordering/shopping for supplies and assisting with general preparations
Mar 29, 2024
Full time
We are looking to recruit an Office Assistant to work within our Office Services team, contributing to the smooth running of our practice based in Farnborough, Surrey. A growing firm means a busy Office Services team. This role oversees the day-to-day running of the office, provide basic administration support within the team and assist the reception team in providing a first-class client experience. Duties and responsibilities will include; To provide all clients with a professional level of service by assisting receptionists with hosting visitors and providing refreshments Working on the reception desk to handle incoming phone calls quickly and efficiently Assisting with seminars and events in terms of meeting room layout changes, refreshment set up, receiving guests and post event clear up Oversee the stock control of all stationary items and ensure they are easily accessible to staff across the office space Ensure the office is kept tidy and presentable at all times. This includes emptying confidential waste bins, organising printer rooms, removing recycling waste and encouraging a clear desk policy across the office Assisting partners to open the post each morning and categorising the mail per department. This must then be distributed to the relevant teams Collecting post from each department each afternoon, franking the mail and scanning and recording any special deliveries Keeping the kitchen and break-out areas clean and tidy throughout the day and fully stocked with all supplies Ordering/shopping for all office consumables e.g. tea, coffee, squash, first aid supplies etc to replenish and ensure adequate stocks Providing administrative support to the Operations Team as required including re-calling deeds and files from off-site archive storage provider Organising and setting-up of end of month drinks and other employee office events, to include ordering/shopping for supplies and assisting with general preparations
Office Assistant. To deliver a thorough office support service to colleagues, enabling the smooth operation of the organisation in alignment with its policies, protocols, and operational guidelines. Main Responsibilities and Duties:1. General:- Support the firm's growth and development across all areas.- Implement the firm's commitment to excellence to deliver exceptional service to clients.- Proactively address client needs and issues.- Identify and resolve client care concerns.- Work towards set objectives to assist fee earners in client work generation and delivery.- Participate in performance reviews and engage in training and development activities.- Adhere to office and compliance procedures, including health and safety protocols.2. Daily Tasks:- Handle incoming mail by opening and scanning for staff.- Prepare outgoing mail for dispatch.- Advise staff on mail delivery methods, including coordinating couriers and hand deliveries.- Scan and copy documents as instructed.- Distribute and track mail.- Establish new client paper files.- Input data for closed files processing and manage physical file storage.- Input data for client document processing and manage physical document storage.- Assist clients with credit card payments.- Maintain office facilities, including paper refills, IT support, and supply orders.- Manage office supplies and stationery inventory.- Provide reception coverage, including call management, meeting room setup, and hospitality services.- Perform other duties as needed, such as bank and post office visits.3. General:- Utilise the firm's IT systems effectively to enhance productivity.- Adhere to the firm's quality system.This job description outlines primary duties and responsibilities and is not exhaustive. Job content may be adjusted over time through mutual consultation. Employees are expected to fulfil reasonable requests from the firm beyond their typical job scope. Please apply now or contact me on if you need any further information. Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
Mar 29, 2024
Full time
Office Assistant. To deliver a thorough office support service to colleagues, enabling the smooth operation of the organisation in alignment with its policies, protocols, and operational guidelines. Main Responsibilities and Duties:1. General:- Support the firm's growth and development across all areas.- Implement the firm's commitment to excellence to deliver exceptional service to clients.- Proactively address client needs and issues.- Identify and resolve client care concerns.- Work towards set objectives to assist fee earners in client work generation and delivery.- Participate in performance reviews and engage in training and development activities.- Adhere to office and compliance procedures, including health and safety protocols.2. Daily Tasks:- Handle incoming mail by opening and scanning for staff.- Prepare outgoing mail for dispatch.- Advise staff on mail delivery methods, including coordinating couriers and hand deliveries.- Scan and copy documents as instructed.- Distribute and track mail.- Establish new client paper files.- Input data for closed files processing and manage physical file storage.- Input data for client document processing and manage physical document storage.- Assist clients with credit card payments.- Maintain office facilities, including paper refills, IT support, and supply orders.- Manage office supplies and stationery inventory.- Provide reception coverage, including call management, meeting room setup, and hospitality services.- Perform other duties as needed, such as bank and post office visits.3. General:- Utilise the firm's IT systems effectively to enhance productivity.- Adhere to the firm's quality system.This job description outlines primary duties and responsibilities and is not exhaustive. Job content may be adjusted over time through mutual consultation. Employees are expected to fulfil reasonable requests from the firm beyond their typical job scope. Please apply now or contact me on if you need any further information. Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
The Vacancy A bit about the role We are recruiting for an administrator within our Dispute Resolution Team in our Manchester office. We are looking for an enthusiastic, hardworking individual who has the desire to establish themselves in a highly regarded and talented team. The LSA provides junior secretarial, administrative and clerical support to the Partners and fee earners in the department by assisting and supporting the senior secretaries with tasks that include but are not limited to the below. Inclusiveness and Diversity At Fieldfisher, led by the social model of disability, we are working towards removing accessibility barriers and maximising disability and neurodiversity inclusion in our recruitment processes. Should you have any accessibility requirements, please contact a member of Fieldfisher's Recruitment Team who will work with you to implement suitable adjustments at any stage of the recruitment process. All conversations are treated in the strictest of confidence and we would appreciate your feedback to ensure we can provide an accessible and enjoyable recruitment process. For accessibility information on our Manchester offices, please visit our website. Responsibilities Photocopying, scanning and printing, taking care to check all work before passing over, i.e. are any pages missing, is the document legible Processing expenses, invoices and payments received - to take follow up action where appropriate Opening and closing files Assisting with billing matters Data input within InterAtion to include marketing lists Audio, copy typing including amending documents, letters and emails ensuring house styles are adhered to. Dealing with post folders Dealing with electronic portals e.g. High-Q/iManage share Supporting the preparation of bulk documentation, files and bundles Preparing voluminous and complicated packs of papers and ensuring that the correct papers go to the correct recipients and that they are carefully checked and presented professionally Using Outlook to send and monitor calendar appointments Electronic and physical paper filing Taking responsibility for the files you keep and ensuring that they are always up to date and that papers can be retrieved easily Providing additional support to the PAs in the team Experience and Knowledge The ideal candidate will have administration experience gained in a junior role within a professional services/law firm, looking to progress their career in a top city firm Good overall IT skills, including the use Word and Outlook. Powerpoint and Excel would be helpful but not necessary Good communication skills with the ability to liaise and work well with Partners, Associates, Fee earners, Business Support staff and other secretaries Typing speed of ideally 35wpm, we will help you to develop to a higher speed GCSE Maths and English, grade A - C would be an advantage when applying Have the ability to work independently with good attention to detail Reliable and professional with strong organisational / time management skills Adaptable and proactive Reliable and professional Good telephone manner is essential What can we offer you? Our people are at the core of what we do. Fieldfisher's benefits package is designed to enable all colleagues to thrive in an inclusive and supportive environment. These benefits range from private health insurance, life assurance & income protection, flexi-gym discounts, season ticket loans, bike-to-work loans and much more. Fieldfisher Manchester is based in one of the city's most vibrant destinations. We are based in the ultra-modern No.1 Spinningfields, a thriving hub for work, rest and recreation surrounded by restaurants and cafés. We are based on the 17th floor, so if you're inspired by fantastic skyline views and a bright, contemporary workspace then we will not disappoint. Offering excellent commuter links with easy access to railway, Metrolink and bus services, open plan workspaces that encourages a sense of camaraderie, hybrid working and hot-desking, bike storage, shower facilities and much more. We have diverse teams made up of our Partners, Lawyers and Business Services Professionals, collaborating to provide outstanding service to our clients, working across our many different sectors and practice areas. We understand the importance of collaboration outside of work with lots of different clubs and networks for our people to get involved in, including quiz nights, book club, choir, firm-funded yoga, fitness challenges, football teams, and inclusive events with our nominated charity partners. If you would like to know more, chat with our recruitment team or visit our social media channels to see for yourself!
Mar 29, 2024
Full time
The Vacancy A bit about the role We are recruiting for an administrator within our Dispute Resolution Team in our Manchester office. We are looking for an enthusiastic, hardworking individual who has the desire to establish themselves in a highly regarded and talented team. The LSA provides junior secretarial, administrative and clerical support to the Partners and fee earners in the department by assisting and supporting the senior secretaries with tasks that include but are not limited to the below. Inclusiveness and Diversity At Fieldfisher, led by the social model of disability, we are working towards removing accessibility barriers and maximising disability and neurodiversity inclusion in our recruitment processes. Should you have any accessibility requirements, please contact a member of Fieldfisher's Recruitment Team who will work with you to implement suitable adjustments at any stage of the recruitment process. All conversations are treated in the strictest of confidence and we would appreciate your feedback to ensure we can provide an accessible and enjoyable recruitment process. For accessibility information on our Manchester offices, please visit our website. Responsibilities Photocopying, scanning and printing, taking care to check all work before passing over, i.e. are any pages missing, is the document legible Processing expenses, invoices and payments received - to take follow up action where appropriate Opening and closing files Assisting with billing matters Data input within InterAtion to include marketing lists Audio, copy typing including amending documents, letters and emails ensuring house styles are adhered to. Dealing with post folders Dealing with electronic portals e.g. High-Q/iManage share Supporting the preparation of bulk documentation, files and bundles Preparing voluminous and complicated packs of papers and ensuring that the correct papers go to the correct recipients and that they are carefully checked and presented professionally Using Outlook to send and monitor calendar appointments Electronic and physical paper filing Taking responsibility for the files you keep and ensuring that they are always up to date and that papers can be retrieved easily Providing additional support to the PAs in the team Experience and Knowledge The ideal candidate will have administration experience gained in a junior role within a professional services/law firm, looking to progress their career in a top city firm Good overall IT skills, including the use Word and Outlook. Powerpoint and Excel would be helpful but not necessary Good communication skills with the ability to liaise and work well with Partners, Associates, Fee earners, Business Support staff and other secretaries Typing speed of ideally 35wpm, we will help you to develop to a higher speed GCSE Maths and English, grade A - C would be an advantage when applying Have the ability to work independently with good attention to detail Reliable and professional with strong organisational / time management skills Adaptable and proactive Reliable and professional Good telephone manner is essential What can we offer you? Our people are at the core of what we do. Fieldfisher's benefits package is designed to enable all colleagues to thrive in an inclusive and supportive environment. These benefits range from private health insurance, life assurance & income protection, flexi-gym discounts, season ticket loans, bike-to-work loans and much more. Fieldfisher Manchester is based in one of the city's most vibrant destinations. We are based in the ultra-modern No.1 Spinningfields, a thriving hub for work, rest and recreation surrounded by restaurants and cafés. We are based on the 17th floor, so if you're inspired by fantastic skyline views and a bright, contemporary workspace then we will not disappoint. Offering excellent commuter links with easy access to railway, Metrolink and bus services, open plan workspaces that encourages a sense of camaraderie, hybrid working and hot-desking, bike storage, shower facilities and much more. We have diverse teams made up of our Partners, Lawyers and Business Services Professionals, collaborating to provide outstanding service to our clients, working across our many different sectors and practice areas. We understand the importance of collaboration outside of work with lots of different clubs and networks for our people to get involved in, including quiz nights, book club, choir, firm-funded yoga, fitness challenges, football teams, and inclusive events with our nominated charity partners. If you would like to know more, chat with our recruitment team or visit our social media channels to see for yourself!
Front of House - Full TimeGlasgowup to £27,000 I am seeking an experienced and highly motivated Front of House Assistants to join my client, who is a growing firm within their Support Services Department in Glasgow. The role will be diverse and will include the following responsibilities: Main Duties: General Switchboard and Reception Duties General Archivist Duties (Files, Wills, POA & Titles, liaising with Iron Mountain) General meeting room duties Copying and scanning of documents To carry out any other reasonable duties as requested by manager Other Duties: General Despatch Duties (Holiday & Sickness Cover) Opening, sorting and distributing of all post including internal mail Collection of post at set times during the course of the day Making deliveries/collections Messenger duties Booking and coordination of meeting rooms Any other project duties which may from time to time be reasonably requested by manager Experience: The successful candidate will have experience of working in an office environment, preferably a law firm, as part of a service team. They will be detailed and precise in their approach to completing tasks and must be able to prioritise and juggle a number of tasks at a time. PC skills, ability to access PC based information, intranet, internet and external contractor's database also required. Please apply now or contact me on if you need any further information. Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
Mar 29, 2024
Full time
Front of House - Full TimeGlasgowup to £27,000 I am seeking an experienced and highly motivated Front of House Assistants to join my client, who is a growing firm within their Support Services Department in Glasgow. The role will be diverse and will include the following responsibilities: Main Duties: General Switchboard and Reception Duties General Archivist Duties (Files, Wills, POA & Titles, liaising with Iron Mountain) General meeting room duties Copying and scanning of documents To carry out any other reasonable duties as requested by manager Other Duties: General Despatch Duties (Holiday & Sickness Cover) Opening, sorting and distributing of all post including internal mail Collection of post at set times during the course of the day Making deliveries/collections Messenger duties Booking and coordination of meeting rooms Any other project duties which may from time to time be reasonably requested by manager Experience: The successful candidate will have experience of working in an office environment, preferably a law firm, as part of a service team. They will be detailed and precise in their approach to completing tasks and must be able to prioritise and juggle a number of tasks at a time. PC skills, ability to access PC based information, intranet, internet and external contractor's database also required. Please apply now or contact me on if you need any further information. Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
HR Admin Assistant - Healthcare Recruitment Precedo Healthcare Services has an exciting position available for an ambitious HR Admin Assistant to join our Dronfield office. We are a successful recruitment agency, with a significant presence in healthcare and social care sectors, throughout the UK. We have built our excellent reputation by working closely with the NHS and private healthcare industry - Reporting to the HR Manager you will be responsible for: Collating recruitment statistics - updating spreadsheets & trackers Processing agency worker files, in line with Company Recruitment Policy as required Ensuring all agency worker files submitted by the recruitment divisions are screened, and complince added Promoting the DBS Update Service and processing refunds Assisting with organising and attending recruitment events and training days Internal Employee Relations Maintaining accurate employee records by ensuring that the internal HR database is up to date with new joiners, leavers, changes of personal details, missing documents, job titles etc. Creating and maintaining internal staff personnel files Dealing with or escalating various HR queries throughout the business as appropriate Managing staff relationships, responding to any queries or problems that they have and managing their expectations Completing termination paperwork and exit interviews Preparing and issuing offer documents, contracts of employment and other employment letters . Compliance Management Entering all newly signed off agency workers compliance dates onto Matchmaker Retrieving compliance reports from Matchmaker and send out compliance questionnaires to relevant agency workers Notifying agency workers of upcoming compliance requirements via letter/email/telephone Maintaining an incoming mailbox workload Processing incoming compliance items including Risk Assessments, DBS Checks, Right to Work Checks, Mandatory training Checks, Occupational Health Checks, Reviews and Annual Appraisals, End of Assignment forms, payroll documentation and annual checks Conducting monthly Professional Qualification Checks Issuing practical training confirmations as required Processing documentation/certificates following internal & outsourced training courses as applicable Verifying external training certificates as necessary Maintaining Master Training sheet Issuing annual uniforms and ID badges as required- Annual Appraisals Processing archived applicants and maintain records of candidates, exit interviews, notices etc. HR Generalist Assisting with day to day operations of the HR functions and duties Maintaining a well organised filing system for agency worker files, DBS checks, Equal opportunities forms and Occupational Health Forms Filing, scanning and maintenance of the document storage system Processing incoming reference requests for agency workers Supporting the HR manager with various capability investigations, including grievance and disciplinary Providing clerical and administrative support to senior management team as required Maintaining an advisory and escalation service for incoming mailbox workload Other Assisting candidates with the purchasing training certificates Overseeing company training accounts Managing incoming and outgoing HR post Carry out other associated duties as may arise, develop or be assigned in line with the generalist remit of the post This post requires some travel. It is preferred but not essential, that applicants hold a full UK driving licence and have access to their own vehicle, with business insurance This position is 37.5 hours per week, Monday-Friday. The office is open from 8.00am - 5pm Mon - Fri, so flexibility with start and finish times will be required, depending on business requirement.
Mar 28, 2024
Full time
HR Admin Assistant - Healthcare Recruitment Precedo Healthcare Services has an exciting position available for an ambitious HR Admin Assistant to join our Dronfield office. We are a successful recruitment agency, with a significant presence in healthcare and social care sectors, throughout the UK. We have built our excellent reputation by working closely with the NHS and private healthcare industry - Reporting to the HR Manager you will be responsible for: Collating recruitment statistics - updating spreadsheets & trackers Processing agency worker files, in line with Company Recruitment Policy as required Ensuring all agency worker files submitted by the recruitment divisions are screened, and complince added Promoting the DBS Update Service and processing refunds Assisting with organising and attending recruitment events and training days Internal Employee Relations Maintaining accurate employee records by ensuring that the internal HR database is up to date with new joiners, leavers, changes of personal details, missing documents, job titles etc. Creating and maintaining internal staff personnel files Dealing with or escalating various HR queries throughout the business as appropriate Managing staff relationships, responding to any queries or problems that they have and managing their expectations Completing termination paperwork and exit interviews Preparing and issuing offer documents, contracts of employment and other employment letters . Compliance Management Entering all newly signed off agency workers compliance dates onto Matchmaker Retrieving compliance reports from Matchmaker and send out compliance questionnaires to relevant agency workers Notifying agency workers of upcoming compliance requirements via letter/email/telephone Maintaining an incoming mailbox workload Processing incoming compliance items including Risk Assessments, DBS Checks, Right to Work Checks, Mandatory training Checks, Occupational Health Checks, Reviews and Annual Appraisals, End of Assignment forms, payroll documentation and annual checks Conducting monthly Professional Qualification Checks Issuing practical training confirmations as required Processing documentation/certificates following internal & outsourced training courses as applicable Verifying external training certificates as necessary Maintaining Master Training sheet Issuing annual uniforms and ID badges as required- Annual Appraisals Processing archived applicants and maintain records of candidates, exit interviews, notices etc. HR Generalist Assisting with day to day operations of the HR functions and duties Maintaining a well organised filing system for agency worker files, DBS checks, Equal opportunities forms and Occupational Health Forms Filing, scanning and maintenance of the document storage system Processing incoming reference requests for agency workers Supporting the HR manager with various capability investigations, including grievance and disciplinary Providing clerical and administrative support to senior management team as required Maintaining an advisory and escalation service for incoming mailbox workload Other Assisting candidates with the purchasing training certificates Overseeing company training accounts Managing incoming and outgoing HR post Carry out other associated duties as may arise, develop or be assigned in line with the generalist remit of the post This post requires some travel. It is preferred but not essential, that applicants hold a full UK driving licence and have access to their own vehicle, with business insurance This position is 37.5 hours per week, Monday-Friday. The office is open from 8.00am - 5pm Mon - Fri, so flexibility with start and finish times will be required, depending on business requirement.
Prescient Recruitment Group Ltd
Nottingham, Nottinghamshire
Administrator - working with professional services Nottingham - Hybrid (you will be based in the office 2 days office and 3 based days home) Salary 21900 + bonus, annually + flexible working and lots of career progression (set career paths) From your first day, you will have lots of training and support from day one. Working for a national law firm that ranks as one of the top law firms in the UK. Our client regularly wins awards for its services and position as a top employer. This firm stands out from other law firms as it strives to create meaningful personal and professional development opportunities and offer flexible working in support of a good work-life balance. Why is the Administrator job important and how does it fit into the team, department & wider firm? The role provides administrative and file management support across the team. Work will come either directly from the fee earner or through the work allocated by the Practice Assistants. What will you be doing in the role: Client relationship management: Liaise with PA to provide support to Clients and marketing for scheduling tender meetings, directory interviews, client training, etc File management - updating and maintaining all files, ensuring documents are filed correctly Assisting the PA as directed in the organisation of internal and external events, seminars, and conferences, (vulture) responsible for arranging registers delegates; booking travel; printing/sending materials; arranging give-aways Printing/ copying/ scanning of documents flowing to document solutions for support with high-volume jobs Liaising with fellow team members on workloads and ensuring deadlines are consistently met Financial focus: Assisting the PA with billing as required Assisting with expenses Processing Production of court bundles, ensuring the master bundle is correctly prepared in line with Lawyer instructions and court rules and instructions provided to document solutions to complete printing/copying of master bundles; suitable delivery methods pre-booked as needed Ensuring compliance with firm-wide/department policies and procedures Customer Service Attending team meetings internally with fee earners and practice assistants to take instruction and liaise on work requirements What technical skills are required for someone to be successful and enjoy the role? Relevant office-based administration experience - ideally you will have at least 12 months office based work Experience in document management/case management systems Intermediate/strong knowledge of Microsoft Office Who would be a good fit for this role? As part of the Legal Support team, you would be expected to have the following skills and experience: An effective communicator with the ability to liaise with internal and external clients in a professional manner; striving to provide exceptional service at all times Good organisational skills and ability to manage own time effectively within a fast-paced environment Conscientious, taking personal responsibility for own work and accountability for its delivery and quality Positive can-do attitude with the ability to adapt to change Excellent attention to detail Proactive, professional, and flexible approach to work Keen to develop over a period of time with a willingness and ability to learn If you believe you are the right candidate for this role please contact Emma at the Prescient Group The Prescient Group will be managing your application in accordance with the GDPR and Data Protection Act 2018.If your application is successful we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful we will delete your application within 6 weeks and all records of your data.
Mar 28, 2024
Full time
Administrator - working with professional services Nottingham - Hybrid (you will be based in the office 2 days office and 3 based days home) Salary 21900 + bonus, annually + flexible working and lots of career progression (set career paths) From your first day, you will have lots of training and support from day one. Working for a national law firm that ranks as one of the top law firms in the UK. Our client regularly wins awards for its services and position as a top employer. This firm stands out from other law firms as it strives to create meaningful personal and professional development opportunities and offer flexible working in support of a good work-life balance. Why is the Administrator job important and how does it fit into the team, department & wider firm? The role provides administrative and file management support across the team. Work will come either directly from the fee earner or through the work allocated by the Practice Assistants. What will you be doing in the role: Client relationship management: Liaise with PA to provide support to Clients and marketing for scheduling tender meetings, directory interviews, client training, etc File management - updating and maintaining all files, ensuring documents are filed correctly Assisting the PA as directed in the organisation of internal and external events, seminars, and conferences, (vulture) responsible for arranging registers delegates; booking travel; printing/sending materials; arranging give-aways Printing/ copying/ scanning of documents flowing to document solutions for support with high-volume jobs Liaising with fellow team members on workloads and ensuring deadlines are consistently met Financial focus: Assisting the PA with billing as required Assisting with expenses Processing Production of court bundles, ensuring the master bundle is correctly prepared in line with Lawyer instructions and court rules and instructions provided to document solutions to complete printing/copying of master bundles; suitable delivery methods pre-booked as needed Ensuring compliance with firm-wide/department policies and procedures Customer Service Attending team meetings internally with fee earners and practice assistants to take instruction and liaise on work requirements What technical skills are required for someone to be successful and enjoy the role? Relevant office-based administration experience - ideally you will have at least 12 months office based work Experience in document management/case management systems Intermediate/strong knowledge of Microsoft Office Who would be a good fit for this role? As part of the Legal Support team, you would be expected to have the following skills and experience: An effective communicator with the ability to liaise with internal and external clients in a professional manner; striving to provide exceptional service at all times Good organisational skills and ability to manage own time effectively within a fast-paced environment Conscientious, taking personal responsibility for own work and accountability for its delivery and quality Positive can-do attitude with the ability to adapt to change Excellent attention to detail Proactive, professional, and flexible approach to work Keen to develop over a period of time with a willingness and ability to learn If you believe you are the right candidate for this role please contact Emma at the Prescient Group The Prescient Group will be managing your application in accordance with the GDPR and Data Protection Act 2018.If your application is successful we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful we will delete your application within 6 weeks and all records of your data.
Rachel Clark Legal Recruitment
Newcastle Upon Tyne, Tyne And Wear
Salary : up to £20,000p.a. Hours : full time, 35 hours a week, office based Benefits : 25 days annual leave plus bank holidays, pension scheme, life assurance, dental insurance, travel insurance, season ticket loans, discounted car parking and more. A fantastic opportunity for an Administration Assistant to join the Debt team of a top regional Lawyers in their Newcastle office. Great working atmosphere in a small, very friendly team within superb modern offices. You will work under minimal supervision providing excellent administrative support. Duties will include: Opening and closing files, filing / archiving Case administration & management Dealing with Accounts, invoicing and administering payments Booking meetings and managing diaries Liaising with clients via telephone and email Scanning and photocopying court bundles Ad hoc admin tasks such as filing, photocopying, scanning and processing ingoing/ outgoing post Previous administration experience is essential. You must be able to deliver at pace and be self-motivated with excellent communication & IT skills. Administration Assistant Debt / Insolvency Newcastle Clark Legal provides a very personal, caring and confidential service, second to none. It welcomes applications from all sections of the community and tries to ensure that all clients for which it recruits select staff solely on the basis of their merits, abilities and potential, regardless of age, disability, race, religion or belief, gender, sexual orientation, socio-economic background, political beliefs and affiliations, family circumstances or other irrelevant distinctions. Information supplied to Clark Legal will be retained confidentially.
Mar 28, 2024
Full time
Salary : up to £20,000p.a. Hours : full time, 35 hours a week, office based Benefits : 25 days annual leave plus bank holidays, pension scheme, life assurance, dental insurance, travel insurance, season ticket loans, discounted car parking and more. A fantastic opportunity for an Administration Assistant to join the Debt team of a top regional Lawyers in their Newcastle office. Great working atmosphere in a small, very friendly team within superb modern offices. You will work under minimal supervision providing excellent administrative support. Duties will include: Opening and closing files, filing / archiving Case administration & management Dealing with Accounts, invoicing and administering payments Booking meetings and managing diaries Liaising with clients via telephone and email Scanning and photocopying court bundles Ad hoc admin tasks such as filing, photocopying, scanning and processing ingoing/ outgoing post Previous administration experience is essential. You must be able to deliver at pace and be self-motivated with excellent communication & IT skills. Administration Assistant Debt / Insolvency Newcastle Clark Legal provides a very personal, caring and confidential service, second to none. It welcomes applications from all sections of the community and tries to ensure that all clients for which it recruits select staff solely on the basis of their merits, abilities and potential, regardless of age, disability, race, religion or belief, gender, sexual orientation, socio-economic background, political beliefs and affiliations, family circumstances or other irrelevant distinctions. Information supplied to Clark Legal will be retained confidentially.
Team Assistant 30,000 - 32,000 9am - 5:30pm, Hybrid Full Time, Permanent Role - Based near Bank Station Our client, an accountancy firm based within the heart of the City are looking for a Team Assistant to join their team on a permanent basis. This role is perfect for someone with an interest or experience within the Finance industry looking to join and develop within a professional and corporate environment in the City as a Team Assistant. Amazing benefits including hybrid working, continuous learning and development and opportunity to join a friendly, family feel culture. Why work for this company? Great company culture and team environment Regular socials, activities, and team events Hybrid working - 3 days in the office, 2 days at home A chance to work and develop within a reputable company. Great exposure to a varied role, allowing you to grow and develop your experience and skills! Modern offices located right in the City of London, close to markets, bars, and restaurants! Duties: Providing administration support to managers and team. Office administration, producing letters, reports, presentations, agendas, and minutes. Managing diary for directors, arranging meetings and appointments including travel arrangements. Printing, filing, scanning, documentation, general admin tasks. Submitting presentations and documentations Making calls to clients, HMRC and Companies House Answering telephones, greeting clients, visitors and providing excellent customers services and professionalism. Undertaking ad hoc tasks when required Requirements: Previous experience within a similar role/duties An interest/experience working within the Finance industry Excellent communication skills including verbal and written skills. Proficient in the use of Microsoft Office Suite. Excellent attention to detail and strong work ethic. Positive, proactive, and professional approach. Willing to learn and be flexible. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Mar 28, 2024
Full time
Team Assistant 30,000 - 32,000 9am - 5:30pm, Hybrid Full Time, Permanent Role - Based near Bank Station Our client, an accountancy firm based within the heart of the City are looking for a Team Assistant to join their team on a permanent basis. This role is perfect for someone with an interest or experience within the Finance industry looking to join and develop within a professional and corporate environment in the City as a Team Assistant. Amazing benefits including hybrid working, continuous learning and development and opportunity to join a friendly, family feel culture. Why work for this company? Great company culture and team environment Regular socials, activities, and team events Hybrid working - 3 days in the office, 2 days at home A chance to work and develop within a reputable company. Great exposure to a varied role, allowing you to grow and develop your experience and skills! Modern offices located right in the City of London, close to markets, bars, and restaurants! Duties: Providing administration support to managers and team. Office administration, producing letters, reports, presentations, agendas, and minutes. Managing diary for directors, arranging meetings and appointments including travel arrangements. Printing, filing, scanning, documentation, general admin tasks. Submitting presentations and documentations Making calls to clients, HMRC and Companies House Answering telephones, greeting clients, visitors and providing excellent customers services and professionalism. Undertaking ad hoc tasks when required Requirements: Previous experience within a similar role/duties An interest/experience working within the Finance industry Excellent communication skills including verbal and written skills. Proficient in the use of Microsoft Office Suite. Excellent attention to detail and strong work ethic. Positive, proactive, and professional approach. Willing to learn and be flexible. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
A growing law firm based in the city of London is seeking a Team Administrator paying up to 26,000 to provide comprehensible administrative support across both the London and Colchester team. This position will be based in the London on a hybrid basis, 3 days in the office and 2 days working from home. This is a really great role for a junior candidate who has worked within an office but looking to really kick-start start their career within office support. Duties will include the following: Filling, scanning and archiving for the team Processing and applying for legal documentation from external sources, chasing where required Opening and closing client case files Being the first point of contact for clients Managing the team inbox Assistant with marketing and business development administration where ever needed Assisting the fee earners with any administration that is needed The ideal candidate will be process driven with an eye for detail. You will have a can-do attitude, looking to support the team with any administration needed, enjoying being the go-to person. You will be looking to advance your career and to take your next step in a role where you can grow and develop. Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
Mar 28, 2024
Full time
A growing law firm based in the city of London is seeking a Team Administrator paying up to 26,000 to provide comprehensible administrative support across both the London and Colchester team. This position will be based in the London on a hybrid basis, 3 days in the office and 2 days working from home. This is a really great role for a junior candidate who has worked within an office but looking to really kick-start start their career within office support. Duties will include the following: Filling, scanning and archiving for the team Processing and applying for legal documentation from external sources, chasing where required Opening and closing client case files Being the first point of contact for clients Managing the team inbox Assistant with marketing and business development administration where ever needed Assisting the fee earners with any administration that is needed The ideal candidate will be process driven with an eye for detail. You will have a can-do attitude, looking to support the team with any administration needed, enjoying being the go-to person. You will be looking to advance your career and to take your next step in a role where you can grow and develop. Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
Office Administrator Stanley, Co Durham Monday Thursday 9am 5pm and Friday 9am 2pm £22,000 Our client is recruiting an Administration Assistant to join their busy accountancy team based in Stanley Co Durham. You will be working with the team as well as clients and you will be responsible for a wide range of general administration duties, which include working closely with the 2 Directors of the practice. Are you the right person for the job? You should be meticulous and methodical with attention to detail A detailed knowledge of Word and some Excel skills is necessary You will also be responsible for filing Companies House documentation, some knowledge of this would be preferable although training will be given What will your role look like? Responsibility for inbound and outbound correspondence including documents produced in both electronic and manual format Dealing with telephone calls and ability to handle queries Electronic filing and completion of Companies House documentation Prioritise and structure objectives to meet strict time frames for clients Dealing with visitors, into the building on a face to face basis Photocopying, scanning manual and electronic filing and email management Diary management, arranging meetings for directors and staff Other office skills as required to ensure the smooth running of an office What can you expect in return? Flexible working hours are offered once the position has been established Company Pension Free parking Healthcare Benefit What s next? It s easy! Click APPLY now! We can t wait to hear from you! Your data will be handled in line with GDPR.
Mar 28, 2024
Full time
Office Administrator Stanley, Co Durham Monday Thursday 9am 5pm and Friday 9am 2pm £22,000 Our client is recruiting an Administration Assistant to join their busy accountancy team based in Stanley Co Durham. You will be working with the team as well as clients and you will be responsible for a wide range of general administration duties, which include working closely with the 2 Directors of the practice. Are you the right person for the job? You should be meticulous and methodical with attention to detail A detailed knowledge of Word and some Excel skills is necessary You will also be responsible for filing Companies House documentation, some knowledge of this would be preferable although training will be given What will your role look like? Responsibility for inbound and outbound correspondence including documents produced in both electronic and manual format Dealing with telephone calls and ability to handle queries Electronic filing and completion of Companies House documentation Prioritise and structure objectives to meet strict time frames for clients Dealing with visitors, into the building on a face to face basis Photocopying, scanning manual and electronic filing and email management Diary management, arranging meetings for directors and staff Other office skills as required to ensure the smooth running of an office What can you expect in return? Flexible working hours are offered once the position has been established Company Pension Free parking Healthcare Benefit What s next? It s easy! Click APPLY now! We can t wait to hear from you! Your data will be handled in line with GDPR.
Administrator BCR/JH/11055 20,000 - 22,000 Birmingham Bell Cornwall's client, a highly respected Accountancy firm specialising in comprehensive accountancy solutions and business consultancy across diverse sectors, is seeking a dedicated Administrator / Secretary to join their dynamic team. This role offers an exciting opportunity for individuals with proven administrative experience to contribute to a thriving office environment and support colleagues and clients with various tasks. Key Responsibilities : - Preparation of letters, reports, and correspondence for clients and colleagues. - Managing document organisation, including photocopying, scanning, and filing. - Maintaining client databases, conducting data entry, and compiling information. - Providing exceptional customer service by addressing client queries and managing relationships. - Assisting with reception duties, including answering calls, greeting clients, and managing post. - Supporting office systems and procedures to ensure smooth operations. - Assisting with ad hoc firm requests and project-related activities. Key Criteria Required: - Proven work experience in an administrative or office support role. - Excellent customer service skills with the ability to build rapport and manage client relationships. - Strong attention to detail and problem-solving abilities. - Good time management and planning skills. - Proficiency in Microsoft Office programs, particularly Excel and Word. - Ability to work with discretion and maintain confidentiality. If you are a proactive and detail-oriented individual looking to join a respected firm and contribute to a dynamic team environment, on an administration basis, we encourage you to apply. Visit Bell Cornwall's website for more information or submit your application today. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Mar 28, 2024
Full time
Administrator BCR/JH/11055 20,000 - 22,000 Birmingham Bell Cornwall's client, a highly respected Accountancy firm specialising in comprehensive accountancy solutions and business consultancy across diverse sectors, is seeking a dedicated Administrator / Secretary to join their dynamic team. This role offers an exciting opportunity for individuals with proven administrative experience to contribute to a thriving office environment and support colleagues and clients with various tasks. Key Responsibilities : - Preparation of letters, reports, and correspondence for clients and colleagues. - Managing document organisation, including photocopying, scanning, and filing. - Maintaining client databases, conducting data entry, and compiling information. - Providing exceptional customer service by addressing client queries and managing relationships. - Assisting with reception duties, including answering calls, greeting clients, and managing post. - Supporting office systems and procedures to ensure smooth operations. - Assisting with ad hoc firm requests and project-related activities. Key Criteria Required: - Proven work experience in an administrative or office support role. - Excellent customer service skills with the ability to build rapport and manage client relationships. - Strong attention to detail and problem-solving abilities. - Good time management and planning skills. - Proficiency in Microsoft Office programs, particularly Excel and Word. - Ability to work with discretion and maintain confidentiality. If you are a proactive and detail-oriented individual looking to join a respected firm and contribute to a dynamic team environment, on an administration basis, we encourage you to apply. Visit Bell Cornwall's website for more information or submit your application today. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
My client is one of the UK s leading law firms with an impeccable reputation. They genuinely care about their people and strive to build and maintain a diverse, inclusive and happy workforce. They are currently seeking an Admin Assistant to join their Commercial Litigation team. The main purpose of the role is to provide all manner of day-to-day admin tasks to support the secretaries and lawyers in the practice group. Responsibilities File management e.g., archiving and e-filing Photocopying/scanning confidential documentation Assist with processing ADIS requests and payment requests to include calls to new suppliers to verify bank details Assist with file opening, to include inputting party details on OnePlace and the production of engagement letters Assist with the preparation, collation and indexing of court bundles Process ePost and hard copy post to include collation of enclosures Book couriers Assist with BD e.g., research on address finding Assist with production of proformas in advance of billing Assist with invoice tracking and chasing prior to finalisation Keep team lists of bills despatched up to date Any other admin tasks that support the smooth day-to-day running of the group This is an entry level role and would suit a college-leaver or someone looking for a step into an office role. The ideal candidate will have 5 GCSEs (or equivalent) A - C (including Maths and English- C or above) and preferably A-Level s including English. You should also have an Intermediate knowledge of Microsoft Outlook, Word, PowerPoint and Excel, good numerical skills and some administrative experience gained through a previous role, apprenticeship or work experience placement is desirable but not essential. You will possess strong communication and inter-personal skills with the ability to use your own initiative. Whilst we would love to be able to respond to every application we receive, it is not always possible. If you have not heard from us within 7 working days, please assume that your application has not been successful on this occasion.
Mar 28, 2024
Full time
My client is one of the UK s leading law firms with an impeccable reputation. They genuinely care about their people and strive to build and maintain a diverse, inclusive and happy workforce. They are currently seeking an Admin Assistant to join their Commercial Litigation team. The main purpose of the role is to provide all manner of day-to-day admin tasks to support the secretaries and lawyers in the practice group. Responsibilities File management e.g., archiving and e-filing Photocopying/scanning confidential documentation Assist with processing ADIS requests and payment requests to include calls to new suppliers to verify bank details Assist with file opening, to include inputting party details on OnePlace and the production of engagement letters Assist with the preparation, collation and indexing of court bundles Process ePost and hard copy post to include collation of enclosures Book couriers Assist with BD e.g., research on address finding Assist with production of proformas in advance of billing Assist with invoice tracking and chasing prior to finalisation Keep team lists of bills despatched up to date Any other admin tasks that support the smooth day-to-day running of the group This is an entry level role and would suit a college-leaver or someone looking for a step into an office role. The ideal candidate will have 5 GCSEs (or equivalent) A - C (including Maths and English- C or above) and preferably A-Level s including English. You should also have an Intermediate knowledge of Microsoft Outlook, Word, PowerPoint and Excel, good numerical skills and some administrative experience gained through a previous role, apprenticeship or work experience placement is desirable but not essential. You will possess strong communication and inter-personal skills with the ability to use your own initiative. Whilst we would love to be able to respond to every application we receive, it is not always possible. If you have not heard from us within 7 working days, please assume that your application has not been successful on this occasion.
Job Title: Administrative Assistant Location: Blackburn About The Comapany: Our client is a reputable law firm dedicated to providing exceptional legal services to their clients. With a strong commitment to professionalism and client satisfaction, we strive to deliver high-quality legal solutions across various practice areas. Job Description: We are currently seeking a dedicated Administrative Assistant to join our team. The successful candidate will play a crucial role in supporting our legal professionals and ensuring the smooth operation of our office. Key Responsibilities: Provide administrative support to lawyers and legal staff, including managing calendars, scheduling appointments, and handling correspondence. Assist with document preparation, filing, and organization. Maintain and update client files and databases. Answer incoming calls and greet clients in a professional manner. Coordinate meetings, conferences, and travel arrangements. Assist with billing and invoicing processes. Perform general office duties such as photocopying, scanning, and ordering supplies. Requirements: Proven experience as an administrative assistant or similar role. Excellent organizational and time-management skills. Strong attention to detail and accuracy. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to multitask and prioritize tasks effectively. Previous experience in a law firm or legal environment is preferred but not required. Hit Apply And We Will Be In Touch
Mar 28, 2024
Full time
Job Title: Administrative Assistant Location: Blackburn About The Comapany: Our client is a reputable law firm dedicated to providing exceptional legal services to their clients. With a strong commitment to professionalism and client satisfaction, we strive to deliver high-quality legal solutions across various practice areas. Job Description: We are currently seeking a dedicated Administrative Assistant to join our team. The successful candidate will play a crucial role in supporting our legal professionals and ensuring the smooth operation of our office. Key Responsibilities: Provide administrative support to lawyers and legal staff, including managing calendars, scheduling appointments, and handling correspondence. Assist with document preparation, filing, and organization. Maintain and update client files and databases. Answer incoming calls and greet clients in a professional manner. Coordinate meetings, conferences, and travel arrangements. Assist with billing and invoicing processes. Perform general office duties such as photocopying, scanning, and ordering supplies. Requirements: Proven experience as an administrative assistant or similar role. Excellent organizational and time-management skills. Strong attention to detail and accuracy. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to multitask and prioritize tasks effectively. Previous experience in a law firm or legal environment is preferred but not required. Hit Apply And We Will Be In Touch