Business Portfolio Manager Home-based - Flexible, United Kingdom Salary - £42,800 - £51,700 per annum We could consider recruiting into the vacancy, on a part time basis, up to £51,700 for the right candidate. Contracted Hours: Full time, 37 hours per week or part time may be considered. Contract Type: Permanent. Closing date: Sunday 5th May 2024 at 11.59pm. Please note CQC are advertising this role on behalf of the Human Tissue Authority. This role is NOT open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer of employment withdrawn. About the Human Tissue Authority The Human Tissue Authority's (HTA's) primary goal is to protect public and professional confidence in the safe and ethical use of human tissue. The HTA is the national independent regulator for organisations that remove, store and use tissue for research, medical treatment, post-mortem examination, teaching and display in public. We also give approval for organ and bone marrow donations from living people. With the interests of the public and those we regulate at the centre of our work, we aim to maintain confidence by ensuring that human tissue is used safely and ethically, with proper consent. Established under the Human Tissue Act 2004, we are an Executive Non-Departmental Public Body sponsored by the Department of Health and Social Care. The Authority's Chair and Board are appointed by the Secretary of State for Health. The Chair and half of the Board are lay, with the remainder being professionals drawn from some of the groups who are affected by the legislation. The Authority is supported by an Executive team of 50 staff. Why this could be a great role for you A unique opportunity has become available for a Business Portfolio Manager to join our team. The Business Portfolio Manager plays a key part in supporting the HTA to achieve its vision by developing an effective, practical and transparent process to enable the management of all business activities the HTA undertakes. Reporting to the Deputy Director Performance & Corporate Governance and with strong business management skills and experience in Portfolio Management / PMO management and reporting, the role holder will be responsible for creating a balanced Business Plan and then ensuring that all activities on the Business Plan are delivered on time and to budget through active and dynamic Portfolio Management. The role holder will own HTA's Portfolio and Project Management processes, tools and techniques and will work with directorates to ensure both Portfolio and Project Management processes and lifecycles are followed and documented, including Stage Gate reviews, Governance documentation creation / scrutiny and Change Control interventions. The Business Portfolio Manager will be responsible for developing effective, efficient and accessible processes for the collation of Portfolio and Project level activities across the organisation, including monthly Portfolio reports and analyses, collaborative meetings with Project Managers to support and challenge scheme performance and commentary, and coordinating monthly Portfolio meetings across management levels. They will also ensure that the Senior Management Team in particular has full visibility of known and developing risk to the delivery and or budget of the Business Plan. What you will bring You'll be experienced in matrix management with a supportive and collegiate attitude and have the ability to 'sell' Portfolio and Project Management processes and ideas to others. We are looking for the postholder to have experience of creating Business Plans from scratch, scoping new ideas clearly and succinctly, prioritising these possibilities and building a balanced Portfolio to deliver the Strategy. You will have experience of working across boundaries to deliver an agreed Business Plan in a Portfolio Management / PMO setting, with all the good Governance that you would expect in terms of individual scheme documentation and assurance. With strong analytical skills and a passion for all things Portfolio Management, you will be able to review large quantities of information from a variety of sources in a variety of forms and identify, categorise and prioritise key issues, and create compelling Portfolio level outputs. Excellent communication skills both written and oral and confidence engaging with and managing stakeholder relationships effectively, is crucial to succeed in this role. What we can offer you Your health and wellbeing are important to us and are supported through generous annual leave (32.5 days, plus 8 Bank Holidays). We also offer membership of the NHS pension scheme. As this role is home-based we ensure our Homeworkers are also kitted out with everything they need to comfortably work from home. Remote working option Standard contracts available are homeworking (an average of 3 days in the office each month) or office-based (minimum of 1 day a week in the office). Essential Skills and Experience: Experience of working across boundaries to deliver business priorities in a Portfolio Management / PMO setting. Experience of owning and developing Portfolio Management processes, tools and techniques. Experience of providing Project-level assurance through standardised reporting cycle and through Stage Gate Reviews. Experience of creating complex Business Plans covering a Portfolio of both core operations and Projects. Knowledge and experience of using data intelligence. Strong analytical skills, able to review large quantities of information from a variety of sources in a variety of forms and identify, categorise and prioritise key issues. Strong written and oral communication skills, able to manage stakeholders deftly and effectively and to write clearly and persuasively in plain English. High level of self-awareness, able to appreciate impact on others, keen and able to learn from what has gone well and what has not. Able to work successfully independently and as part of a team. Desirable Skills and Experience: Experience of working within the regulation environment and or an Arm's Length Body. Prince2 qualified. For an informal discussion or further information on the role, please contact John McDermott, Deputy Director for Performance & Corporate Governance. Individual adjustments We are committed to being open and transparent around our processes and we endeavour to offer every candidate the opportunity to perform at their best throughout the recruitment process. We seek to support candidates to identify potential challenges and work with them to identify and facilitate reasonable adjustments as appropriate. Should you require assistance and/or would like to request a reasonable adjustment at any stage of the recruitment process, please contact a member of the team via email. Other organisations may call this role Business Operations Manager, Portfolio Manager, Continuous Improvement Manager, Business Development Manager, or Business Manager. So, if you'd like to join us as a Business Portfolio Manager, please select the button shown.
Apr 20, 2024
Full time
Business Portfolio Manager Home-based - Flexible, United Kingdom Salary - £42,800 - £51,700 per annum We could consider recruiting into the vacancy, on a part time basis, up to £51,700 for the right candidate. Contracted Hours: Full time, 37 hours per week or part time may be considered. Contract Type: Permanent. Closing date: Sunday 5th May 2024 at 11.59pm. Please note CQC are advertising this role on behalf of the Human Tissue Authority. This role is NOT open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer of employment withdrawn. About the Human Tissue Authority The Human Tissue Authority's (HTA's) primary goal is to protect public and professional confidence in the safe and ethical use of human tissue. The HTA is the national independent regulator for organisations that remove, store and use tissue for research, medical treatment, post-mortem examination, teaching and display in public. We also give approval for organ and bone marrow donations from living people. With the interests of the public and those we regulate at the centre of our work, we aim to maintain confidence by ensuring that human tissue is used safely and ethically, with proper consent. Established under the Human Tissue Act 2004, we are an Executive Non-Departmental Public Body sponsored by the Department of Health and Social Care. The Authority's Chair and Board are appointed by the Secretary of State for Health. The Chair and half of the Board are lay, with the remainder being professionals drawn from some of the groups who are affected by the legislation. The Authority is supported by an Executive team of 50 staff. Why this could be a great role for you A unique opportunity has become available for a Business Portfolio Manager to join our team. The Business Portfolio Manager plays a key part in supporting the HTA to achieve its vision by developing an effective, practical and transparent process to enable the management of all business activities the HTA undertakes. Reporting to the Deputy Director Performance & Corporate Governance and with strong business management skills and experience in Portfolio Management / PMO management and reporting, the role holder will be responsible for creating a balanced Business Plan and then ensuring that all activities on the Business Plan are delivered on time and to budget through active and dynamic Portfolio Management. The role holder will own HTA's Portfolio and Project Management processes, tools and techniques and will work with directorates to ensure both Portfolio and Project Management processes and lifecycles are followed and documented, including Stage Gate reviews, Governance documentation creation / scrutiny and Change Control interventions. The Business Portfolio Manager will be responsible for developing effective, efficient and accessible processes for the collation of Portfolio and Project level activities across the organisation, including monthly Portfolio reports and analyses, collaborative meetings with Project Managers to support and challenge scheme performance and commentary, and coordinating monthly Portfolio meetings across management levels. They will also ensure that the Senior Management Team in particular has full visibility of known and developing risk to the delivery and or budget of the Business Plan. What you will bring You'll be experienced in matrix management with a supportive and collegiate attitude and have the ability to 'sell' Portfolio and Project Management processes and ideas to others. We are looking for the postholder to have experience of creating Business Plans from scratch, scoping new ideas clearly and succinctly, prioritising these possibilities and building a balanced Portfolio to deliver the Strategy. You will have experience of working across boundaries to deliver an agreed Business Plan in a Portfolio Management / PMO setting, with all the good Governance that you would expect in terms of individual scheme documentation and assurance. With strong analytical skills and a passion for all things Portfolio Management, you will be able to review large quantities of information from a variety of sources in a variety of forms and identify, categorise and prioritise key issues, and create compelling Portfolio level outputs. Excellent communication skills both written and oral and confidence engaging with and managing stakeholder relationships effectively, is crucial to succeed in this role. What we can offer you Your health and wellbeing are important to us and are supported through generous annual leave (32.5 days, plus 8 Bank Holidays). We also offer membership of the NHS pension scheme. As this role is home-based we ensure our Homeworkers are also kitted out with everything they need to comfortably work from home. Remote working option Standard contracts available are homeworking (an average of 3 days in the office each month) or office-based (minimum of 1 day a week in the office). Essential Skills and Experience: Experience of working across boundaries to deliver business priorities in a Portfolio Management / PMO setting. Experience of owning and developing Portfolio Management processes, tools and techniques. Experience of providing Project-level assurance through standardised reporting cycle and through Stage Gate Reviews. Experience of creating complex Business Plans covering a Portfolio of both core operations and Projects. Knowledge and experience of using data intelligence. Strong analytical skills, able to review large quantities of information from a variety of sources in a variety of forms and identify, categorise and prioritise key issues. Strong written and oral communication skills, able to manage stakeholders deftly and effectively and to write clearly and persuasively in plain English. High level of self-awareness, able to appreciate impact on others, keen and able to learn from what has gone well and what has not. Able to work successfully independently and as part of a team. Desirable Skills and Experience: Experience of working within the regulation environment and or an Arm's Length Body. Prince2 qualified. For an informal discussion or further information on the role, please contact John McDermott, Deputy Director for Performance & Corporate Governance. Individual adjustments We are committed to being open and transparent around our processes and we endeavour to offer every candidate the opportunity to perform at their best throughout the recruitment process. We seek to support candidates to identify potential challenges and work with them to identify and facilitate reasonable adjustments as appropriate. Should you require assistance and/or would like to request a reasonable adjustment at any stage of the recruitment process, please contact a member of the team via email. Other organisations may call this role Business Operations Manager, Portfolio Manager, Continuous Improvement Manager, Business Development Manager, or Business Manager. So, if you'd like to join us as a Business Portfolio Manager, please select the button shown.
Job Title: Family Legal Secretary Location: Leamington Spa Salary: £21,000 - £23,000 per annum (negotiable dependent on experience) Hours of Work: Monday - Friday Type: Full-time, Permanent (part time potentially available to the right candidate) We are hiring an experienced Family Legal Secretary with a minimum of 2 years experience in a similar role, on the behalf on a well established , multi award winning Law firm based in Leamington Spa. The ideal candidate will thrive in a fast-paced office environment, bring experience from the Family Law sector and Court Bundles. Key Responsibilities of a Family Legal Secretary include but are not limited to: Providing administrative support to the busy family department, Organising and maintaining legal files and court bundles ensuring accuracy and completeness Draft and prepare legal documents and correspondence Managing and prioritising tasks to meet deadlines Assist in the research and gathering of information for legal cases Ensuring accurate, prompt, courteous and professional communication with clients when handling enquiries. Scheduling and coordinating meetings, hearings and appointments Required Skills of a Family Legal Secretary Previous Legal Secretary experience is required, preferably with a Family Law team Excellent Communication skills, both written and verbal. Ability to maintain confidential and handle sensitive information Personable and passionate about delivering exceptional work Strong attention to detail and organisational skills Outstanding time management skills The ability to work both independently and collaboratively Strong Knowledge of legal terminology, procedures, court bundles and documentation Next Steps: Apply to this Family Legal Secretary role through this advert. If you would like more information about this role, please contact Lucy in our Commercial team on (phone number removed). If you have not been contacted regarding your application within 7 days please assume that you have not been successful. We will however retain your application for any future roles for which you may be suitable. About Regional Recruitment Services A Recruitment Agency in Leicester
Apr 20, 2024
Full time
Job Title: Family Legal Secretary Location: Leamington Spa Salary: £21,000 - £23,000 per annum (negotiable dependent on experience) Hours of Work: Monday - Friday Type: Full-time, Permanent (part time potentially available to the right candidate) We are hiring an experienced Family Legal Secretary with a minimum of 2 years experience in a similar role, on the behalf on a well established , multi award winning Law firm based in Leamington Spa. The ideal candidate will thrive in a fast-paced office environment, bring experience from the Family Law sector and Court Bundles. Key Responsibilities of a Family Legal Secretary include but are not limited to: Providing administrative support to the busy family department, Organising and maintaining legal files and court bundles ensuring accuracy and completeness Draft and prepare legal documents and correspondence Managing and prioritising tasks to meet deadlines Assist in the research and gathering of information for legal cases Ensuring accurate, prompt, courteous and professional communication with clients when handling enquiries. Scheduling and coordinating meetings, hearings and appointments Required Skills of a Family Legal Secretary Previous Legal Secretary experience is required, preferably with a Family Law team Excellent Communication skills, both written and verbal. Ability to maintain confidential and handle sensitive information Personable and passionate about delivering exceptional work Strong attention to detail and organisational skills Outstanding time management skills The ability to work both independently and collaboratively Strong Knowledge of legal terminology, procedures, court bundles and documentation Next Steps: Apply to this Family Legal Secretary role through this advert. If you would like more information about this role, please contact Lucy in our Commercial team on (phone number removed). If you have not been contacted regarding your application within 7 days please assume that you have not been successful. We will however retain your application for any future roles for which you may be suitable. About Regional Recruitment Services A Recruitment Agency in Leicester
I am working with a US law firm based at Liverpool Street and they are looking for a permanent Legal Secretary to join them to work within their Leveraged Finance & Capital Markets Team. The role is working 4 days in the office/1 day from home and they offer amazing benefits - i.e. free breakfast. The salary is £43,000. Hours: Full-time (Monday to Friday, 9.30am to 5.30pm) Responsibilities Secretarial support, including Document management, document comparison, document formatting and applying house styles, fixing corrupt documents, incorporating amendments and general correspondence Preparation of execution documents, reports and presentations Travel planning and itineraries Pro-active diary management, meeting scheduling, preparation of agendas Liaison with clients Arranging restaurant bookings Business Development Events Time management for legal staff Personal ad hoc work as and when required Administrative support, including Managing compliance processes Assisting with billing Updating Interaction Expenses and invoice processing Copying, archiving, e-filing and filing Assisting team secretaries with work as and when required Project co-ordination and ad hoc project work, as required Experience Minimum of 5 GCSEs, including Maths and English at Grade C and CILEX Level 3 Minimum of 5 years' experience, ideally gained within an international law firm, working across multiple time zones Experience working in Leveraged Finance & Capital Markets Departments Confidentiality and the ability to work using own initiative with minimal supervision are essential Excellent IT skills - Outlook, Word, Excel and PowerPoint Knowledge of Intapp Time and Intapp Business Acceptance, Chrome River, EMS and Interaction are helpful Excellent attention to detail Strong organisational skills, with the ability to manage competing priorities and meet deadlines Excellent communication skills, both written and verbal Flexibility is essential as there will be occasions when extended hours are required (overtime is payable)
Apr 20, 2024
Full time
I am working with a US law firm based at Liverpool Street and they are looking for a permanent Legal Secretary to join them to work within their Leveraged Finance & Capital Markets Team. The role is working 4 days in the office/1 day from home and they offer amazing benefits - i.e. free breakfast. The salary is £43,000. Hours: Full-time (Monday to Friday, 9.30am to 5.30pm) Responsibilities Secretarial support, including Document management, document comparison, document formatting and applying house styles, fixing corrupt documents, incorporating amendments and general correspondence Preparation of execution documents, reports and presentations Travel planning and itineraries Pro-active diary management, meeting scheduling, preparation of agendas Liaison with clients Arranging restaurant bookings Business Development Events Time management for legal staff Personal ad hoc work as and when required Administrative support, including Managing compliance processes Assisting with billing Updating Interaction Expenses and invoice processing Copying, archiving, e-filing and filing Assisting team secretaries with work as and when required Project co-ordination and ad hoc project work, as required Experience Minimum of 5 GCSEs, including Maths and English at Grade C and CILEX Level 3 Minimum of 5 years' experience, ideally gained within an international law firm, working across multiple time zones Experience working in Leveraged Finance & Capital Markets Departments Confidentiality and the ability to work using own initiative with minimal supervision are essential Excellent IT skills - Outlook, Word, Excel and PowerPoint Knowledge of Intapp Time and Intapp Business Acceptance, Chrome River, EMS and Interaction are helpful Excellent attention to detail Strong organisational skills, with the ability to manage competing priorities and meet deadlines Excellent communication skills, both written and verbal Flexibility is essential as there will be occasions when extended hours are required (overtime is payable)
Job Title: PA to Employers Liability Partner Location: Sharston Salary: £27,000 to £30,000 per annum dependent on experience Job Type: Full time, Permanent About Us: Established in 2000, Express Solicitors is an award-winning law firm that deals in Personal Injury and Clinical Negligence claims. Based in Manchester, we serve clients nationwide. We are proud of the work we do helping injured people, and this is our core business. Express Solicitors are currently ranked 80 out of more than 10,000 law firms in the UK and ranked in the top ten for the Best Law Firm to work for in the UK by Best Companies. We have a 5-star ranking with Trust Pilot from over 5,500 reviews, which, coming from our clients, means a lot to us. The Role: Our established Employers Liability team is currently looking for a PA to assist a Principal partner within our EL department. The ideal candidate must have legal secretarial experience, within personal injury. Excellent knowledge of Microsoft Office packages, and a strong command of English spelling, punctuation and grammar are both essential. An audio typing speed of 65+ wpm is a distinct advantage. The PA is expected to be pro-active and to use a high degree of self-management and initiative. Responsibilities: To prepare correspondence and documents through audiotyping and word processing To administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedure contained in the Office Manual To prepare mail and enclosures for despatch if required To arrange for all copying to be done, in person if the admin assistant is not available to undertake the task To make appointments, arrange meetings and to manage the fee earner diaries To provide support to other secretaries and the administration team as required To attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm's standards for client care To undertake any specific training when required to do so and overall to have a responsibility towards self-development To ensure the confidentiality of all the firm's and clients' documentation and information Help us live the 4-service promise and deliver excellent levels of client care Person Specification: Essential criteria Demonstrable legal secretarial experience Computer literate Excellent command of English spelling, punctuation and grammar (we may test at interview) Excellent word processing and audio typing skills Excellent customer service skills, including professional and friendly telephone manner. Experience of working in a Personal Injury law firm, or civil litigation firm Desirable criteria Knowledge of the Proclaim case management system Audio typing speed of 65+ words per minute Experience of working with court forms and creating pleadings Experience of digital dictation, ideally Big Hand Salary, Hours and Benefits: - Salary is dependent on experience £27k to £30k - Our standard working hours are 8:30am to 5:30am Monday-Thursday and 8:30am to 5pm Friday but we are happy to consider alternative arrangements and reduced hours, please tell us upon application what you are looking for. - We offer our employees a 3/2 alternate remote working rota, upon successful completion of probationary period - 23 days holiday, rising 1 day per year to a max of 26 days, plus bank/public hols - 3 holiday buy backs per year after 1 year of service - Extra day's holiday for your birthday after 2 years' service - Private medical insurance available after 2 years' service - Attending fee earner meetings and training sessions (every other month) - 3 appraisals per annum to discuss career and progress towards a training contract - Death in Service - 2 x salary - Active social committee with generous departmental and firm-wide social budget - Active training culture and various groups and events such as Diversity & Inclusion - Netball / Football team, 10km Manchester team and more - Enhanced Maternity Leave payment if you have over 1-year tenure - Other benefits including Employee Assistance Programme, free fruit & annual flu jab Next steps: If this sounds exciting to you, then we would love to hear from you! Please click on the APPLY button to send your CV and Cover Letter for this role. Candidates with the relevant experience or job titles of; PA, Legal PA, Legal Assistant Personal Assistant, EA to Associate, PA to Associate, EA to Partner, PA to Partner, Office Assistant, Business Administrator, Executive Assistant, Business Assistant, Secretary may also be considered for this role.
Apr 20, 2024
Full time
Job Title: PA to Employers Liability Partner Location: Sharston Salary: £27,000 to £30,000 per annum dependent on experience Job Type: Full time, Permanent About Us: Established in 2000, Express Solicitors is an award-winning law firm that deals in Personal Injury and Clinical Negligence claims. Based in Manchester, we serve clients nationwide. We are proud of the work we do helping injured people, and this is our core business. Express Solicitors are currently ranked 80 out of more than 10,000 law firms in the UK and ranked in the top ten for the Best Law Firm to work for in the UK by Best Companies. We have a 5-star ranking with Trust Pilot from over 5,500 reviews, which, coming from our clients, means a lot to us. The Role: Our established Employers Liability team is currently looking for a PA to assist a Principal partner within our EL department. The ideal candidate must have legal secretarial experience, within personal injury. Excellent knowledge of Microsoft Office packages, and a strong command of English spelling, punctuation and grammar are both essential. An audio typing speed of 65+ wpm is a distinct advantage. The PA is expected to be pro-active and to use a high degree of self-management and initiative. Responsibilities: To prepare correspondence and documents through audiotyping and word processing To administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedure contained in the Office Manual To prepare mail and enclosures for despatch if required To arrange for all copying to be done, in person if the admin assistant is not available to undertake the task To make appointments, arrange meetings and to manage the fee earner diaries To provide support to other secretaries and the administration team as required To attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm's standards for client care To undertake any specific training when required to do so and overall to have a responsibility towards self-development To ensure the confidentiality of all the firm's and clients' documentation and information Help us live the 4-service promise and deliver excellent levels of client care Person Specification: Essential criteria Demonstrable legal secretarial experience Computer literate Excellent command of English spelling, punctuation and grammar (we may test at interview) Excellent word processing and audio typing skills Excellent customer service skills, including professional and friendly telephone manner. Experience of working in a Personal Injury law firm, or civil litigation firm Desirable criteria Knowledge of the Proclaim case management system Audio typing speed of 65+ words per minute Experience of working with court forms and creating pleadings Experience of digital dictation, ideally Big Hand Salary, Hours and Benefits: - Salary is dependent on experience £27k to £30k - Our standard working hours are 8:30am to 5:30am Monday-Thursday and 8:30am to 5pm Friday but we are happy to consider alternative arrangements and reduced hours, please tell us upon application what you are looking for. - We offer our employees a 3/2 alternate remote working rota, upon successful completion of probationary period - 23 days holiday, rising 1 day per year to a max of 26 days, plus bank/public hols - 3 holiday buy backs per year after 1 year of service - Extra day's holiday for your birthday after 2 years' service - Private medical insurance available after 2 years' service - Attending fee earner meetings and training sessions (every other month) - 3 appraisals per annum to discuss career and progress towards a training contract - Death in Service - 2 x salary - Active social committee with generous departmental and firm-wide social budget - Active training culture and various groups and events such as Diversity & Inclusion - Netball / Football team, 10km Manchester team and more - Enhanced Maternity Leave payment if you have over 1-year tenure - Other benefits including Employee Assistance Programme, free fruit & annual flu jab Next steps: If this sounds exciting to you, then we would love to hear from you! Please click on the APPLY button to send your CV and Cover Letter for this role. Candidates with the relevant experience or job titles of; PA, Legal PA, Legal Assistant Personal Assistant, EA to Associate, PA to Associate, EA to Partner, PA to Partner, Office Assistant, Business Administrator, Executive Assistant, Business Assistant, Secretary may also be considered for this role.
We have a fantastic opportunity for a Build Administrator to join our team at Vistry South East, at our Caterham office. As our Build Administrator you will be responsible for providing secretarial and administrative support to ensure the smooth running of the build department and developments. Let's cut to the chase, what's in it for you Competitive basic salary and annual bonus Agile working possible Up to 33 days annual leave plus bank holidays Private Healthcare Competitive contributory pension scheme Life assurance - 4 x your annual salary Share incentive schemes Employee rewards portal with many more benefits In return, what we would like from you Behave in line with our company values - Integrity, Caring and Quality Educated to GCSE standard or equivalent in Maths and English Experience of working in an office environment Good knowledge of Microsoft Word, Excel, PowerPoint and Outlook Able to work with a high degree of accuracy Excellent organizational skills and able to prioritise workload to acheive deadlines Ability to communicate with colleagues of varying seniority Be able to work well as part of a team and able to use own initiative when required Willingness to learn and develop skills and knowledge More about the Build Administrator role Collate weekly time sheet data on master spreadsheet, and check all timesheets have been sent to the payroll department within agreed timescales Collate daily labour figures for all sites Process incoming and outgoing post Produce letters, reports, memos as required using Microsoft Office packages Answer the telephone, record and distribute messages accordingly Process and deal with invoices in a timely manner, as instructed by Build Secretary Provide support to all site-based personnel to ensure the smooth running of the developments Order PPE, workwear and stationery items Arrange and support meetings and events, and arrange accommodation as required Maintain an accurate and efficient filing and archive system Assist with administering sickness and holiday absence and report to the payroll department as required Support the Build Secretary in maintaining the department training matrix Be familiar with the Company's health, safety and environmental policy Finally, let's tell you a bit more about us At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do. We're proud that our UK Green Building Council membership, 2021 Large Housebuilder of the Year award and status as a UK top-five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating allows us to transform land into thriving spaces. We're also proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. From memories and communities to worthwhile careers, we're making Vistry. Benefits Agile Working Offers a flexible way of working. Annual Leave Enjoy 28 days' holiday plus all UK Bank Holidays. There are options to carry leave forwards and buy up to 5 days. Pension with Legal & General Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available. Volunteer Days With 2 paid volunteer days a year, you can give back to communities and charities.
Apr 20, 2024
Full time
We have a fantastic opportunity for a Build Administrator to join our team at Vistry South East, at our Caterham office. As our Build Administrator you will be responsible for providing secretarial and administrative support to ensure the smooth running of the build department and developments. Let's cut to the chase, what's in it for you Competitive basic salary and annual bonus Agile working possible Up to 33 days annual leave plus bank holidays Private Healthcare Competitive contributory pension scheme Life assurance - 4 x your annual salary Share incentive schemes Employee rewards portal with many more benefits In return, what we would like from you Behave in line with our company values - Integrity, Caring and Quality Educated to GCSE standard or equivalent in Maths and English Experience of working in an office environment Good knowledge of Microsoft Word, Excel, PowerPoint and Outlook Able to work with a high degree of accuracy Excellent organizational skills and able to prioritise workload to acheive deadlines Ability to communicate with colleagues of varying seniority Be able to work well as part of a team and able to use own initiative when required Willingness to learn and develop skills and knowledge More about the Build Administrator role Collate weekly time sheet data on master spreadsheet, and check all timesheets have been sent to the payroll department within agreed timescales Collate daily labour figures for all sites Process incoming and outgoing post Produce letters, reports, memos as required using Microsoft Office packages Answer the telephone, record and distribute messages accordingly Process and deal with invoices in a timely manner, as instructed by Build Secretary Provide support to all site-based personnel to ensure the smooth running of the developments Order PPE, workwear and stationery items Arrange and support meetings and events, and arrange accommodation as required Maintain an accurate and efficient filing and archive system Assist with administering sickness and holiday absence and report to the payroll department as required Support the Build Secretary in maintaining the department training matrix Be familiar with the Company's health, safety and environmental policy Finally, let's tell you a bit more about us At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do. We're proud that our UK Green Building Council membership, 2021 Large Housebuilder of the Year award and status as a UK top-five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating allows us to transform land into thriving spaces. We're also proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. From memories and communities to worthwhile careers, we're making Vistry. Benefits Agile Working Offers a flexible way of working. Annual Leave Enjoy 28 days' holiday plus all UK Bank Holidays. There are options to carry leave forwards and buy up to 5 days. Pension with Legal & General Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available. Volunteer Days With 2 paid volunteer days a year, you can give back to communities and charities.
Our client, require Conveyancing/Legal Assistants to join their expanding offices in and around Northamptonshire/Cambridgeshire. Responsibilities: Taking Client Instructions, checking ID, source of funds, gift deposits, etc. Issuing Sales contracts. Requesting Mortgage Redemption figures. Translate dictation. Replying to Sales enquiries on both Freehold / Leasehold properties. Drafting Sales Completion statements. Ordering searches. Drafting Transfer Deeds. Updating Clients and Agents. Dealing with Exchange of Contracts on Sales and Purchases. Ordering Mortgage Advances, undertaking pre completion searches. Setting up Completions. Post Completion work. Requirements: Minimum 2 years experience as a Conveyancing Legal Secretary is essential. Excellent communication skills, both verbal and written. Familiar with dictation. Resilient and calm under pressure. Excellent keyboard and word processing skills. Good with numbers. Excellent attention to detail. Candidates must be positive, friendly and must understand the importance of confidentiality. Be organised and a team player.
Apr 20, 2024
Full time
Our client, require Conveyancing/Legal Assistants to join their expanding offices in and around Northamptonshire/Cambridgeshire. Responsibilities: Taking Client Instructions, checking ID, source of funds, gift deposits, etc. Issuing Sales contracts. Requesting Mortgage Redemption figures. Translate dictation. Replying to Sales enquiries on both Freehold / Leasehold properties. Drafting Sales Completion statements. Ordering searches. Drafting Transfer Deeds. Updating Clients and Agents. Dealing with Exchange of Contracts on Sales and Purchases. Ordering Mortgage Advances, undertaking pre completion searches. Setting up Completions. Post Completion work. Requirements: Minimum 2 years experience as a Conveyancing Legal Secretary is essential. Excellent communication skills, both verbal and written. Familiar with dictation. Resilient and calm under pressure. Excellent keyboard and word processing skills. Good with numbers. Excellent attention to detail. Candidates must be positive, friendly and must understand the importance of confidentiality. Be organised and a team player.
Post: Head of Finance Team: Finance Reports to: Director Line management of: Finance Manager, Finance Assistant Contract: Full time, permanent Location: Predominantly office-based, opportunity for flexible working Salary: £50,000 - 60,000 (dependent on experience) Holiday: 25 days per year plus bank holidays Pension: 6% employer and 2% employee The Photographers' Gallery The Photographers' Gallery explores how photography is connecting, captivating and radically changing our world today. The Gallery's programme and spaces - from exhibitions, talks, workshops and digital platforms to the galleries, shop and café - all explore the beauty, complexity and future of photography. Right outside the Gallery, the best of contemporary photography is shown for free, day and night, in Soho Photography Quarter. On the borders of busy Oxford Street and vibrant Soho, the Gallery is home to photography experts, novices and the photo-curious; artists and students; locals, tourists and passers-by; and an enthusiastic and committed staff team. Read more: The Finance The Finance team includes the Head of Finance, Finance Manager and Finance Assistant. The team deals with all aspects of financial management and statutory governance for The Photographers' Gallery Ltd (TPG) and The Photographers' Gallery Enterprise Ltd (TPGE) with a combined annual turnover of circa £4.5m. About this role The Head of Finance is a newly created post, following a period of review and refresh in Gallery operations. The role supports the Director to deliver the Gallery's strategic ambitions with accountability for ensuring effective, and value-led, delivery of all financial, human resources (HR), legal and governance related activity. Close collaboration with the new Head of Operations and Enterprise (to be recruited in autumn 2024) is essential to drive revenue generation and enhance the visitor experience, while also delivering effective IT systems and HR, with the support of external specialists. The Head of Finance reports to the Director and is a member of the Executive Management Team. The role is the Executive lead for the Finance and General Purposes Committee and actively collaborates with the Board of Trustees to ensure seamless communication and alignment across the Gallery's objectives. Main responsibilities: To oversee all areas of financial planning, budgeting and forecasting to ensure optimal use of resources and achievement of key strategic and financial objectives of the Gallery. To provide financial analysis to support strategic decision-making and mitigate risks. To collaborate with other departments in the Gallery to guide financial operations, evaluate investments, manage HR, and comply with legal and statutory regulation and compliance. To foster a culture of good financial practice to drive organisational success, through effective communication and leadership skills. To deliver an effective IT infrastructure, working with consultants as required, to ensure effective ways of working, support for visitors and an ability to deliver timely and accurate management information. Outline of key tasks Financial Management Lead strategic and business planning initiatives, including the annual budget programme, and assist in funding applications with input across the management teams. Be responsible for all business, financial and governance aspects of the Gallery, including tax and audit, risk management and legal, with the aid of external professional support where required. Act as Company Secretary for the Charity and its commercial businesses. Be a key liaison for external stakeholders, including Arts Council England, HMRC, banks, contractors and advisors. Support the Finance and other teams in developing budgets, forecasts, risks, and manage stakeholder presentation of these (including to Committees and the Board of Trustees) Oversee financial and contract information for HR-related activity, including pay, employment policies, recruitment and staff contracts. Work with external HR consultants to ensure compliance with employment laws and regulations, as well as to develop and implement effective HR policies and practices. Provide modelling and financial support and guidance for TPGE commercial activities overseen by the Head of Operations and Enterprise Support the Director in determining appropriate financial and company structures to deliver the Gallery's objectives. Manage the internal and external audit process. Work with the Head of Operations and Enterprise in maintaining IT systems and infrastructure, ensuring compliance with data protection regulations and cybersecurity best practices. Financial procedures, oversight, and reporting: Manage TPG's financial operations in line with charity accounting procedures and SORP regulations. Maintain a 3-5-year business plan aligned with the Gallery's objectives and values. Improve and utilise financial accounting software to make financial processes and reporting as simple and transparent as possible. Oversee payroll and ensure compliance, pensions, with VAT, PAYE, and other relevant statutory submissions. Oversee monthly reconciliation of Bank, control and balance sheet accounts. Submit quarterly VAT returns. Manage relationships with external stakeholders such as banks, HMRC, Charity Commission, auditors and tax advisors. Oversee ad hoc reporting, projects and collaboration with other departments. Operational oversight and management: Inspire and lead a small finance team, supporting continuous professional development. Collaborate closely with the Head of Operations and Enterprise (to be appointed Autumn 2024) and the broader leadership team, to oversee the operational management of Gallery staff and the building. Implement and enforce financial policies and procedures to optimise efficiency and effectiveness. Liaise with external vendors and service providers to maintain the Gallery's infrastructure and services. Additionally, team members are encouraged to support the Gallery's broader values and activity, by joining one or more voluntary working groups such as the Staff Forum; Equalities, Diversity & Inclusion taskforce; Environmental Working Group; by contributing to staff/team meetings; and through attending training sessions. Person specification (to include but not limited to): The successful candidate will possess proven and considerable experience in business, financial and team leadership, particularly within the creative or charity sectors. Ideal experience/skills: Professional accounting qualification (ACA/ACCA/CIMA or equivalent) with post-qualification experience of leading a diverse team. Experience in financial management within creative/charity sectors. Experience of operating in resource-constrained environments to deliver objectives creatively with an open and curious approach to change. Strong regulatory compliance skills and experience of managing relationships with statutory bodies. Ability to contribute to strategic planning and align financial objectives with organisational goals. Leadership experience, including managing senior staff and fostering team growth. Excellent communication skills for presenting financial information effectively. Experience managing the transition of digitising finance systems in a similar organisation, including implementing new digital ways of working and potentially changing software providers Proven experience in operational management Knowledge of creative sector tax relief and company secretary duties Commitment to Equality, Diversity and Inclusion Familiarity with Access Dimensions, Sage, or similar accounting software and CRM tools Enthusiasm for, or interest in, photography and/or the visual arts Whilst the above person specification offers a useful guide to the experience level expected, we encourage applications from anyone who feels they could bring alternative, equally beneficial skills, experience and perspective to the role. The Photographers' Gallery is committed to equal opportunities and we encourage applications from all persons without discrimination. We particularly welcome applications from people currently under-represented in the arts sector, particularly disabled people, and those from Black, Asian and minority ethnic backgrounds. Any materials provided by you as an applicant will be treated as your Intellectual Property. The Photographers' Gallery will only save such materials as part of recruitment and selection process. To apply please download an application pack from and an Equal Opportunities form. Please note we cannot accept CV-only applications - you must complete the application pack to apply for this role. Please email completed applications to with subject header: Head of Finance Deadline for applications: Monday 29 April 2024, midday Interviews scheduled from: Week 7-10 May 2024
Apr 20, 2024
Full time
Post: Head of Finance Team: Finance Reports to: Director Line management of: Finance Manager, Finance Assistant Contract: Full time, permanent Location: Predominantly office-based, opportunity for flexible working Salary: £50,000 - 60,000 (dependent on experience) Holiday: 25 days per year plus bank holidays Pension: 6% employer and 2% employee The Photographers' Gallery The Photographers' Gallery explores how photography is connecting, captivating and radically changing our world today. The Gallery's programme and spaces - from exhibitions, talks, workshops and digital platforms to the galleries, shop and café - all explore the beauty, complexity and future of photography. Right outside the Gallery, the best of contemporary photography is shown for free, day and night, in Soho Photography Quarter. On the borders of busy Oxford Street and vibrant Soho, the Gallery is home to photography experts, novices and the photo-curious; artists and students; locals, tourists and passers-by; and an enthusiastic and committed staff team. Read more: The Finance The Finance team includes the Head of Finance, Finance Manager and Finance Assistant. The team deals with all aspects of financial management and statutory governance for The Photographers' Gallery Ltd (TPG) and The Photographers' Gallery Enterprise Ltd (TPGE) with a combined annual turnover of circa £4.5m. About this role The Head of Finance is a newly created post, following a period of review and refresh in Gallery operations. The role supports the Director to deliver the Gallery's strategic ambitions with accountability for ensuring effective, and value-led, delivery of all financial, human resources (HR), legal and governance related activity. Close collaboration with the new Head of Operations and Enterprise (to be recruited in autumn 2024) is essential to drive revenue generation and enhance the visitor experience, while also delivering effective IT systems and HR, with the support of external specialists. The Head of Finance reports to the Director and is a member of the Executive Management Team. The role is the Executive lead for the Finance and General Purposes Committee and actively collaborates with the Board of Trustees to ensure seamless communication and alignment across the Gallery's objectives. Main responsibilities: To oversee all areas of financial planning, budgeting and forecasting to ensure optimal use of resources and achievement of key strategic and financial objectives of the Gallery. To provide financial analysis to support strategic decision-making and mitigate risks. To collaborate with other departments in the Gallery to guide financial operations, evaluate investments, manage HR, and comply with legal and statutory regulation and compliance. To foster a culture of good financial practice to drive organisational success, through effective communication and leadership skills. To deliver an effective IT infrastructure, working with consultants as required, to ensure effective ways of working, support for visitors and an ability to deliver timely and accurate management information. Outline of key tasks Financial Management Lead strategic and business planning initiatives, including the annual budget programme, and assist in funding applications with input across the management teams. Be responsible for all business, financial and governance aspects of the Gallery, including tax and audit, risk management and legal, with the aid of external professional support where required. Act as Company Secretary for the Charity and its commercial businesses. Be a key liaison for external stakeholders, including Arts Council England, HMRC, banks, contractors and advisors. Support the Finance and other teams in developing budgets, forecasts, risks, and manage stakeholder presentation of these (including to Committees and the Board of Trustees) Oversee financial and contract information for HR-related activity, including pay, employment policies, recruitment and staff contracts. Work with external HR consultants to ensure compliance with employment laws and regulations, as well as to develop and implement effective HR policies and practices. Provide modelling and financial support and guidance for TPGE commercial activities overseen by the Head of Operations and Enterprise Support the Director in determining appropriate financial and company structures to deliver the Gallery's objectives. Manage the internal and external audit process. Work with the Head of Operations and Enterprise in maintaining IT systems and infrastructure, ensuring compliance with data protection regulations and cybersecurity best practices. Financial procedures, oversight, and reporting: Manage TPG's financial operations in line with charity accounting procedures and SORP regulations. Maintain a 3-5-year business plan aligned with the Gallery's objectives and values. Improve and utilise financial accounting software to make financial processes and reporting as simple and transparent as possible. Oversee payroll and ensure compliance, pensions, with VAT, PAYE, and other relevant statutory submissions. Oversee monthly reconciliation of Bank, control and balance sheet accounts. Submit quarterly VAT returns. Manage relationships with external stakeholders such as banks, HMRC, Charity Commission, auditors and tax advisors. Oversee ad hoc reporting, projects and collaboration with other departments. Operational oversight and management: Inspire and lead a small finance team, supporting continuous professional development. Collaborate closely with the Head of Operations and Enterprise (to be appointed Autumn 2024) and the broader leadership team, to oversee the operational management of Gallery staff and the building. Implement and enforce financial policies and procedures to optimise efficiency and effectiveness. Liaise with external vendors and service providers to maintain the Gallery's infrastructure and services. Additionally, team members are encouraged to support the Gallery's broader values and activity, by joining one or more voluntary working groups such as the Staff Forum; Equalities, Diversity & Inclusion taskforce; Environmental Working Group; by contributing to staff/team meetings; and through attending training sessions. Person specification (to include but not limited to): The successful candidate will possess proven and considerable experience in business, financial and team leadership, particularly within the creative or charity sectors. Ideal experience/skills: Professional accounting qualification (ACA/ACCA/CIMA or equivalent) with post-qualification experience of leading a diverse team. Experience in financial management within creative/charity sectors. Experience of operating in resource-constrained environments to deliver objectives creatively with an open and curious approach to change. Strong regulatory compliance skills and experience of managing relationships with statutory bodies. Ability to contribute to strategic planning and align financial objectives with organisational goals. Leadership experience, including managing senior staff and fostering team growth. Excellent communication skills for presenting financial information effectively. Experience managing the transition of digitising finance systems in a similar organisation, including implementing new digital ways of working and potentially changing software providers Proven experience in operational management Knowledge of creative sector tax relief and company secretary duties Commitment to Equality, Diversity and Inclusion Familiarity with Access Dimensions, Sage, or similar accounting software and CRM tools Enthusiasm for, or interest in, photography and/or the visual arts Whilst the above person specification offers a useful guide to the experience level expected, we encourage applications from anyone who feels they could bring alternative, equally beneficial skills, experience and perspective to the role. The Photographers' Gallery is committed to equal opportunities and we encourage applications from all persons without discrimination. We particularly welcome applications from people currently under-represented in the arts sector, particularly disabled people, and those from Black, Asian and minority ethnic backgrounds. Any materials provided by you as an applicant will be treated as your Intellectual Property. The Photographers' Gallery will only save such materials as part of recruitment and selection process. To apply please download an application pack from and an Equal Opportunities form. Please note we cannot accept CV-only applications - you must complete the application pack to apply for this role. Please email completed applications to with subject header: Head of Finance Deadline for applications: Monday 29 April 2024, midday Interviews scheduled from: Week 7-10 May 2024
This is a great opportunity for a meticulous and organised individual to join a top professional services firm as a Secretary in the Central Team. The role requires the candidate to provide excellent administrative support and contribute to the smooth running of the office in Chester. Client Details Our client is a well-established professional services firm, employing over 200 staff across multiple locations. They have a strong reputation for providing high-quality services to their clients, and maintain a supportive and inclusive work environment for their employees. Description The Key Responsibilities: Providing high-level administrative support to the Central Team. Preparing and managing correspondence, reports, and documents. Organising and coordinating meetings, conferences, and travel arrangements. Implementing and maintaining office systems and databases. Communicating with internal and external contacts efficiently and professionally. Contributing to team efforts by accomplishing related tasks as needed. Profile A successful Secretary should have: A strong educational background with excellent written and oral communication skills. Experience in a secretarial role within a professional services environment. Proficiency in Microsoft Office and other relevant software. Ability to organise, multitask, prioritise, and work under pressure. Job Offer Benefits: A competitive salary Generous holiday allowance and benefits package. A supportive, inclusive and team-oriented culture. Professional development opportunities within the professional services industry.
Apr 20, 2024
Full time
This is a great opportunity for a meticulous and organised individual to join a top professional services firm as a Secretary in the Central Team. The role requires the candidate to provide excellent administrative support and contribute to the smooth running of the office in Chester. Client Details Our client is a well-established professional services firm, employing over 200 staff across multiple locations. They have a strong reputation for providing high-quality services to their clients, and maintain a supportive and inclusive work environment for their employees. Description The Key Responsibilities: Providing high-level administrative support to the Central Team. Preparing and managing correspondence, reports, and documents. Organising and coordinating meetings, conferences, and travel arrangements. Implementing and maintaining office systems and databases. Communicating with internal and external contacts efficiently and professionally. Contributing to team efforts by accomplishing related tasks as needed. Profile A successful Secretary should have: A strong educational background with excellent written and oral communication skills. Experience in a secretarial role within a professional services environment. Proficiency in Microsoft Office and other relevant software. Ability to organise, multitask, prioritise, and work under pressure. Job Offer Benefits: A competitive salary Generous holiday allowance and benefits package. A supportive, inclusive and team-oriented culture. Professional development opportunities within the professional services industry.
My client in North Leeds is looking for some secretarial support due to the retirement of an employee. You will be an experienced Secretary with the ability to audio type. The bulk of the work will be residential conveyancing with some commercial conveyancing and business sale/transfer work plus Wills and Probate and Lasting Powers of Attorney. This is a small firm and the successful secretary will work one on one with the solicitor. Hours:9-5.30, fully office based Parking:Free on site Salary: 25,000 Please only apply if you are an experienced Secretary and can audio type. Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Apr 20, 2024
Full time
My client in North Leeds is looking for some secretarial support due to the retirement of an employee. You will be an experienced Secretary with the ability to audio type. The bulk of the work will be residential conveyancing with some commercial conveyancing and business sale/transfer work plus Wills and Probate and Lasting Powers of Attorney. This is a small firm and the successful secretary will work one on one with the solicitor. Hours:9-5.30, fully office based Parking:Free on site Salary: 25,000 Please only apply if you are an experienced Secretary and can audio type. Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
EFAB are currently looking an Executive Assistant to join and support the Senior Management Team in our Immingham Head Office. The Executive Assistant provides support to the senior management team with organisation, correspondence, meetings, and some assistant company secretarial duties. Taking responsibility for deadline compliance, schedule management, and documents and files, the Executive Assistant is highly organised, with great people skills, and a real team player. Key Responsibilities Manage professional and personal scheduling for the senior management team, including agendas, mail, email, phone calls, client management, and other company logistics Prepare meeting agendas, perform research for meetings, and take minutes during meetings, Book business travel arrangements, including flights, transportation, and lodgings for senior management and other staff members Maintain office correspondence, including franking and receiving post, crafting routine electronic correspondence, and maintaining social media presence Perform reception duties where necessary, Manage the diaries and schedules of the senior management team, Communicate with Board Members, schedule Board Meetings, and arrange meeting agendas Liaise with clients, employees, and business guests, including arranging food and refreshments where required Organise media appearances and corporate events, Maintain electronic and paper filing systems, ensuring processes and software are up to date and in working order Create a comprehensive minute book, ensuring it is maintained, and kept up to date Maintain a strong working relationship with other relevant departments, including IT, Business Development, and administration teams, Prepare and deliver monthly reports Provide support to the Company Secretary, including preparation of agendas, creation and collation of board packs, taking minutes, and following up on action points Maintain accurate documentation of corporate governance activities and processes., Maintain statutory records and registers Compile expense reports for senior management, Prepare reports and Powerpoint presentations, Handling and screening phone calls and requests Organising and maintaining office systems, Inbox management, Schedule and calendar management Administration, Correspondence, Keeping confidential information, Preparing corporate documents Organise team communications and plan events, both internal and off-site Achievement of Key Performance Indicators and Service Level Agreements, as set by your line manager from time-to-time, Satisfied clients, both internal and/or external Key Indicators/Requirements Timely completion of work and Quality of work Adherence to relevant processes, procedures, and policies Professionalism, Integrity, Trust, Team Spirit Knowledge, Skills, Experience & Qualifications Relevant professional qualification, or equivalent experience Experience in a company secretarial or senior administrative role Demonstratable working knowledge of: UK Corporate Governance Code UK Companies Act, and other relevant statute An effective communicator with excellent interpersonal skills and experience of board level interaction, Ability to influence at all levels Strong organisational skills with the ability to manage multiple tasks and prioritise accordingly, Attention to detail with excellent verbal and written communication skills High degree of discretion and professionalism, Proficiency with office productivity tools and an aptitude for learning new software and systems Flexible team player, willing to adapt to changes and unafraid of challenges, Ability to maintain confidentiality of information related to the company and its employees Critical thinking and problem-solving skills, Understanding of data privacy standards People skills, Honesty, Integrity, and Reliability, Organisational skills, Analytical skills, High diligence If you re looking for a new challenge and have the skills and experience detailed above APPLY NOW for further information.
Apr 20, 2024
Full time
EFAB are currently looking an Executive Assistant to join and support the Senior Management Team in our Immingham Head Office. The Executive Assistant provides support to the senior management team with organisation, correspondence, meetings, and some assistant company secretarial duties. Taking responsibility for deadline compliance, schedule management, and documents and files, the Executive Assistant is highly organised, with great people skills, and a real team player. Key Responsibilities Manage professional and personal scheduling for the senior management team, including agendas, mail, email, phone calls, client management, and other company logistics Prepare meeting agendas, perform research for meetings, and take minutes during meetings, Book business travel arrangements, including flights, transportation, and lodgings for senior management and other staff members Maintain office correspondence, including franking and receiving post, crafting routine electronic correspondence, and maintaining social media presence Perform reception duties where necessary, Manage the diaries and schedules of the senior management team, Communicate with Board Members, schedule Board Meetings, and arrange meeting agendas Liaise with clients, employees, and business guests, including arranging food and refreshments where required Organise media appearances and corporate events, Maintain electronic and paper filing systems, ensuring processes and software are up to date and in working order Create a comprehensive minute book, ensuring it is maintained, and kept up to date Maintain a strong working relationship with other relevant departments, including IT, Business Development, and administration teams, Prepare and deliver monthly reports Provide support to the Company Secretary, including preparation of agendas, creation and collation of board packs, taking minutes, and following up on action points Maintain accurate documentation of corporate governance activities and processes., Maintain statutory records and registers Compile expense reports for senior management, Prepare reports and Powerpoint presentations, Handling and screening phone calls and requests Organising and maintaining office systems, Inbox management, Schedule and calendar management Administration, Correspondence, Keeping confidential information, Preparing corporate documents Organise team communications and plan events, both internal and off-site Achievement of Key Performance Indicators and Service Level Agreements, as set by your line manager from time-to-time, Satisfied clients, both internal and/or external Key Indicators/Requirements Timely completion of work and Quality of work Adherence to relevant processes, procedures, and policies Professionalism, Integrity, Trust, Team Spirit Knowledge, Skills, Experience & Qualifications Relevant professional qualification, or equivalent experience Experience in a company secretarial or senior administrative role Demonstratable working knowledge of: UK Corporate Governance Code UK Companies Act, and other relevant statute An effective communicator with excellent interpersonal skills and experience of board level interaction, Ability to influence at all levels Strong organisational skills with the ability to manage multiple tasks and prioritise accordingly, Attention to detail with excellent verbal and written communication skills High degree of discretion and professionalism, Proficiency with office productivity tools and an aptitude for learning new software and systems Flexible team player, willing to adapt to changes and unafraid of challenges, Ability to maintain confidentiality of information related to the company and its employees Critical thinking and problem-solving skills, Understanding of data privacy standards People skills, Honesty, Integrity, and Reliability, Organisational skills, Analytical skills, High diligence If you re looking for a new challenge and have the skills and experience detailed above APPLY NOW for further information.
Your new company This company is one of the world's leading advertising groups and is a constituent of the FTSE 100 index. Their work spans diverse areas, including media, advertising and PR. Your new role All administrative/planning/scheduling and logistical arrangements for the UK and overseas meetings of the Board and its committees Own the annual Board meeting calendar, including ownership of setting meeting dates, and confirming attendance of individuals Managing the collation/distribution of papers, setting deadlines for Board/Committee pack production, ensuring materials are distributed accordingly Review and process all Board related expenditures, including expenses Support the Group Company Secretary (and team) on meetings and diary management Support other administrative tasks as required, including supplier invoices What you'll need to succeed Previous experience working in an Executive Office and delivering excellent customer service to a C-Suite Organisational skills, deadline-driven, and able to remain focused, operating at a high standard in a fast-paced environment Attention to detail, ensuring a high standard of accuracy Excellent communicator and comfortable working independently, and building relationships with key stakeholders Considerable experience of managing highly confidential and sensitive information professionally Experience in using relevant software packages, i.e., Microsoft packages, Word, Excel, PowerPoint What you'll get in return Flexible working options are available. Excellent benefits package Fantastic working environment What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Apr 20, 2024
Full time
Your new company This company is one of the world's leading advertising groups and is a constituent of the FTSE 100 index. Their work spans diverse areas, including media, advertising and PR. Your new role All administrative/planning/scheduling and logistical arrangements for the UK and overseas meetings of the Board and its committees Own the annual Board meeting calendar, including ownership of setting meeting dates, and confirming attendance of individuals Managing the collation/distribution of papers, setting deadlines for Board/Committee pack production, ensuring materials are distributed accordingly Review and process all Board related expenditures, including expenses Support the Group Company Secretary (and team) on meetings and diary management Support other administrative tasks as required, including supplier invoices What you'll need to succeed Previous experience working in an Executive Office and delivering excellent customer service to a C-Suite Organisational skills, deadline-driven, and able to remain focused, operating at a high standard in a fast-paced environment Attention to detail, ensuring a high standard of accuracy Excellent communicator and comfortable working independently, and building relationships with key stakeholders Considerable experience of managing highly confidential and sensitive information professionally Experience in using relevant software packages, i.e., Microsoft packages, Word, Excel, PowerPoint What you'll get in return Flexible working options are available. Excellent benefits package Fantastic working environment What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Are you looking to work for a market leading business that has been established for many years? An SME business based in Welwyn are seeking a Group Financial Controller to join their growing team. This is a permanent role with scope to progress into the Group Finance Director's position. The company are warm and welcoming and the Group FC will work closely with the directors of the business. They will also sit on the board . This is an extremely hands on position with a variety of duties such as: - Managing a small finance team - Preparing audit files - Preparing budgets for the group - Quarterly VAT and tax - Checking the payroll is correct for head office - Year end stock take - Month end journals and depreciation - Company secretary for the business In return the business offers a progressive environment with huge scope to become the number 1 in finance and a chance to work for an amazing company with strong presence within their market. If you are ACCA/ACA/CIMA qualified and are looking for a fantastic locally opportunity please do apply below.
Apr 20, 2024
Full time
Are you looking to work for a market leading business that has been established for many years? An SME business based in Welwyn are seeking a Group Financial Controller to join their growing team. This is a permanent role with scope to progress into the Group Finance Director's position. The company are warm and welcoming and the Group FC will work closely with the directors of the business. They will also sit on the board . This is an extremely hands on position with a variety of duties such as: - Managing a small finance team - Preparing audit files - Preparing budgets for the group - Quarterly VAT and tax - Checking the payroll is correct for head office - Year end stock take - Month end journals and depreciation - Company secretary for the business In return the business offers a progressive environment with huge scope to become the number 1 in finance and a chance to work for an amazing company with strong presence within their market. If you are ACCA/ACA/CIMA qualified and are looking for a fantastic locally opportunity please do apply below.
Exciting opportunity for a Occupational Health Administrator/ Medical Administrator to join this global Energy company. This is an exciting time to be joining this world-leading company as they transform themselves from a traditional Oil & Gas company into a leading name within the Renewables sector. Work Hours: 10am 3pm, Monday to Thursday inclusiveMust have worked as a Medical Administrator or Medical Secretary either from Private Healthcare or NHS.The Role:First Health contact with employee, acting as gatekeeper to Health OH personnel whilst ensuring a welcoming, caring and safe environment is promoted. Managing all general enquiries to the department however received, email, mail, in person. Responsible for all administrative aspects of the clinic, adhering to all administrative processes and protocols, including, but not exhaustive of: • Booking appointments Arranging meetings/meeting rooms for Health UK as required • Sending correspondence to and liaising with specialists for updates around outstanding reports • Arranging visitor access to the clinic as arranged by Health UK team • Ordering couriers for clinical laboratory samples and meeting courier on arrival • Scanning of clinical correspondence/documents and uploading to employee health file on proHealth as required • Creating documents (certs/letters/forms) where required to support clinicians.• Participate in audits as required Fitness to Work • Processing management referrals and uploading of documents to proHealth • Managing management referral report release process for clinicians as required • Uploading JotForms for FTW medicals and travel health to proHealth Finance • Acts as departmental focal point for financial related services • Processes invoices and credit notes as required through systems adhering to company policies.• Manages all aspects of current and legacy archived medical records • Records DSAR/legal request on spreadsheet and processes for clinician sign off • Processes the request as per Health UK process and searches for records • Compiles file for doctor to review and completes document release checklist • Sends to appropriate person(s) as per the consent given London Focal Point for UK Most Confidential Sharepoint online • Responsible for record management in MCSP • Liaising with business health support for UK and information management EMEA Reports to Occupational Health Lead UK Who is suited to this role The Candidate:• Ideally suited to an experienced medical administrator ideally from an occupational health background but may also suit an experienced GP/hospital medical administrator who is highly skilled in managing customer service and all aspects of medical administrative tasks. • The post holder should be skilled in most modern electronic file management systems.• High degree of skillset around Microsoft office software applications, in particular Sharepoint, Word, Excel and PDF managementThis needs combining with a positive attitude and an ability to work within a large, globally dispersed project team in a multi-cultural environment. You also need to be a self-starter, a logical thinker and a quick learner, with strong initiative and excellent communication, interpersonal and presentation skills, able to write clearly and concisely. We believe in equality of opportunity for all job applicants regardless of gender, marital status, race, colour, nationality, ethnic origin, creed or religion, disability, sexual orientation or age. Specialising within Energy Trading, Oil & Gas, Financial Markets and TV & Entertainment, Eaglecliff Recruitment is ISO accredited, a Member of REC and listed within the top 4% for Financial stability by Dun & Bradstreet. Please telephone for an immediate response or email your CV for a reply within one hour. Eaglecliff Ltd is acting in the capacity of an employment agency for permanent recruitment and an employment business for contractor resourcing
Apr 20, 2024
Full time
Exciting opportunity for a Occupational Health Administrator/ Medical Administrator to join this global Energy company. This is an exciting time to be joining this world-leading company as they transform themselves from a traditional Oil & Gas company into a leading name within the Renewables sector. Work Hours: 10am 3pm, Monday to Thursday inclusiveMust have worked as a Medical Administrator or Medical Secretary either from Private Healthcare or NHS.The Role:First Health contact with employee, acting as gatekeeper to Health OH personnel whilst ensuring a welcoming, caring and safe environment is promoted. Managing all general enquiries to the department however received, email, mail, in person. Responsible for all administrative aspects of the clinic, adhering to all administrative processes and protocols, including, but not exhaustive of: • Booking appointments Arranging meetings/meeting rooms for Health UK as required • Sending correspondence to and liaising with specialists for updates around outstanding reports • Arranging visitor access to the clinic as arranged by Health UK team • Ordering couriers for clinical laboratory samples and meeting courier on arrival • Scanning of clinical correspondence/documents and uploading to employee health file on proHealth as required • Creating documents (certs/letters/forms) where required to support clinicians.• Participate in audits as required Fitness to Work • Processing management referrals and uploading of documents to proHealth • Managing management referral report release process for clinicians as required • Uploading JotForms for FTW medicals and travel health to proHealth Finance • Acts as departmental focal point for financial related services • Processes invoices and credit notes as required through systems adhering to company policies.• Manages all aspects of current and legacy archived medical records • Records DSAR/legal request on spreadsheet and processes for clinician sign off • Processes the request as per Health UK process and searches for records • Compiles file for doctor to review and completes document release checklist • Sends to appropriate person(s) as per the consent given London Focal Point for UK Most Confidential Sharepoint online • Responsible for record management in MCSP • Liaising with business health support for UK and information management EMEA Reports to Occupational Health Lead UK Who is suited to this role The Candidate:• Ideally suited to an experienced medical administrator ideally from an occupational health background but may also suit an experienced GP/hospital medical administrator who is highly skilled in managing customer service and all aspects of medical administrative tasks. • The post holder should be skilled in most modern electronic file management systems.• High degree of skillset around Microsoft office software applications, in particular Sharepoint, Word, Excel and PDF managementThis needs combining with a positive attitude and an ability to work within a large, globally dispersed project team in a multi-cultural environment. You also need to be a self-starter, a logical thinker and a quick learner, with strong initiative and excellent communication, interpersonal and presentation skills, able to write clearly and concisely. We believe in equality of opportunity for all job applicants regardless of gender, marital status, race, colour, nationality, ethnic origin, creed or religion, disability, sexual orientation or age. Specialising within Energy Trading, Oil & Gas, Financial Markets and TV & Entertainment, Eaglecliff Recruitment is ISO accredited, a Member of REC and listed within the top 4% for Financial stability by Dun & Bradstreet. Please telephone for an immediate response or email your CV for a reply within one hour. Eaglecliff Ltd is acting in the capacity of an employment agency for permanent recruitment and an employment business for contractor resourcing
Would you like a Legal Secretary role within a prestigious firm that i nvests in its people and their career development / progression , and offers hybrid working and reward schemes ? A Legal Secretary opportunity has arisen within the busy probate department of an award winning law firm , where you will be responsible for providing an efficient secretarial support function to a team of solicitors and legal executives . Your fast paced Secretary role will be varied and encompasses document production duties along with other aspects of administrative support utilising your solid organisational, communication and IT skills. As a Legal Secretary, your exciting new role will involve: Producing various legal documentation either by copy typing or digital dictation File management - opening and closing files, and filing all documentation Photocopying including preparing trial bundles Diary management and organising internal and external meetings for Fee Earners Ensuring the smooth flow of documents and correspondence in and out of the department I am very interested in speaking with candidates who have experience working as a Legal Secretary, Legal Assistant, or Secretary, and who have solid IT skills in MS Office packages such as Word, Excel and PowerPoint , as well as experience working with a case management system or practice management system . Salary for this opportunity is 24,000 to 26,500 / 27,000 p.a. (depending on level of experience). Benefits include: Hybrid working, free parking close by, life assurance, healthcare cash plan, reward schemes, reduced hours over Christmas, and more! If you would like to travel by train the offices are a short walk from the nearest train station. If you are driving, there is a car park opposite (where you will need to pay), or free parking on-street 10 minutes walk away.
Apr 20, 2024
Full time
Would you like a Legal Secretary role within a prestigious firm that i nvests in its people and their career development / progression , and offers hybrid working and reward schemes ? A Legal Secretary opportunity has arisen within the busy probate department of an award winning law firm , where you will be responsible for providing an efficient secretarial support function to a team of solicitors and legal executives . Your fast paced Secretary role will be varied and encompasses document production duties along with other aspects of administrative support utilising your solid organisational, communication and IT skills. As a Legal Secretary, your exciting new role will involve: Producing various legal documentation either by copy typing or digital dictation File management - opening and closing files, and filing all documentation Photocopying including preparing trial bundles Diary management and organising internal and external meetings for Fee Earners Ensuring the smooth flow of documents and correspondence in and out of the department I am very interested in speaking with candidates who have experience working as a Legal Secretary, Legal Assistant, or Secretary, and who have solid IT skills in MS Office packages such as Word, Excel and PowerPoint , as well as experience working with a case management system or practice management system . Salary for this opportunity is 24,000 to 26,500 / 27,000 p.a. (depending on level of experience). Benefits include: Hybrid working, free parking close by, life assurance, healthcare cash plan, reward schemes, reduced hours over Christmas, and more! If you would like to travel by train the offices are a short walk from the nearest train station. If you are driving, there is a car park opposite (where you will need to pay), or free parking on-street 10 minutes walk away.
Job Advertisement: Team Secretary/Project Support Officer Location: Colney, South Norfolk - requirement to travel across 3 sites within Norfolk Contract Type: Temporary Contract Length: 3 months Working Pattern: Monday - Friday, Full Time Daily Rate: 154.43 Inside IR35 paid to Umbrella Are you an experienced Senior Secretary with a passion for providing comprehensive secretarial and project support? Our client, a large organisation based in Norfolk, is seeking a talented and motivated individual to join their team as a Team Secretary/Project Support Officer. In this role, you will be responsible for providing efficient secretarial and administrative support to the Programme Office. Working within broad guidelines, you will use your own initiative and independent judgement to deliver exceptional support to the Programme and Programme managers. Responsibilities include: Providing a full range of secretarial and administrative duties, such as copy typing, word processing, and generating routine correspondence Handling telephone calls on behalf of the Programme team, taking messages, and redirecting calls as appropriate Receiving and prioritising incoming mail and email transmissions, including drafting responses and delegating correspondence to the team Managing diaries, preparing papers for appointments, and maintaining a comprehensive filing system Coordinating and facilitating meetings/workshops, including preparing reports and taking minutes Organising events, workshops, and seminars, including arranging venues and providing administrative support Utilising information technology to produce reports and perform research as needed Liaising with suppliers and managing relationships Assisting with project management tasks, including producing deliverables, analysing project progress, and monitoring budgets Requirements: Significant experience working as a Senior Secretary or in a similar role Proven project management experience and familiarity with project management frameworks Excellent organisational skills with the ability to work independently and as part of a team Strong communication skills, both written and verbal Proficiency in Microsoft Office Suite and information management software Understanding of change management and configuration management Knowledge of NHS systems and processes is a plus If you are a proactive and dedicated professional looking for an exciting opportunity to contribute to a high-profile programme, then we want to hear from you. To apply, please submit your CV to (url removed) and we will be in touch soon. Please note that only successful candidates will be contacted. All applications will be handled with the strictest confidentiality.
Apr 20, 2024
Seasonal
Job Advertisement: Team Secretary/Project Support Officer Location: Colney, South Norfolk - requirement to travel across 3 sites within Norfolk Contract Type: Temporary Contract Length: 3 months Working Pattern: Monday - Friday, Full Time Daily Rate: 154.43 Inside IR35 paid to Umbrella Are you an experienced Senior Secretary with a passion for providing comprehensive secretarial and project support? Our client, a large organisation based in Norfolk, is seeking a talented and motivated individual to join their team as a Team Secretary/Project Support Officer. In this role, you will be responsible for providing efficient secretarial and administrative support to the Programme Office. Working within broad guidelines, you will use your own initiative and independent judgement to deliver exceptional support to the Programme and Programme managers. Responsibilities include: Providing a full range of secretarial and administrative duties, such as copy typing, word processing, and generating routine correspondence Handling telephone calls on behalf of the Programme team, taking messages, and redirecting calls as appropriate Receiving and prioritising incoming mail and email transmissions, including drafting responses and delegating correspondence to the team Managing diaries, preparing papers for appointments, and maintaining a comprehensive filing system Coordinating and facilitating meetings/workshops, including preparing reports and taking minutes Organising events, workshops, and seminars, including arranging venues and providing administrative support Utilising information technology to produce reports and perform research as needed Liaising with suppliers and managing relationships Assisting with project management tasks, including producing deliverables, analysing project progress, and monitoring budgets Requirements: Significant experience working as a Senior Secretary or in a similar role Proven project management experience and familiarity with project management frameworks Excellent organisational skills with the ability to work independently and as part of a team Strong communication skills, both written and verbal Proficiency in Microsoft Office Suite and information management software Understanding of change management and configuration management Knowledge of NHS systems and processes is a plus If you are a proactive and dedicated professional looking for an exciting opportunity to contribute to a high-profile programme, then we want to hear from you. To apply, please submit your CV to (url removed) and we will be in touch soon. Please note that only successful candidates will be contacted. All applications will be handled with the strictest confidentiality.
Your new company With an impressive portfolio of assets, a leading investment company is looking to appoint a qualified or part-qualified Assistant Company Secretary to join a well-regarded company secretariat team and lead on project work including joint ventures and corporate transactions. Your new role Your new role will be centered around managing various projects and you will be responsible for a range of company secretarial duties including statutory compliance, high quality board support, preparation for board meetings, as well as deputising for other team members. Please note, you will follow a hybrid working pattern where you will be based in the Daresbury office for 2 days a week and remote working for 3 days each week. There may also be some UK travel and occasional overnight stays, although this will be limited and advance notice will be given. What you'll need to succeed You will be a team player with experience of providing high quality board support. You must have working knowledge of governance principles and either be CGi qualified or look to become CGi qualified. As Assistant Company Secretary you will have excellent organisational and interpersonal skills as you will be engaging with senior management and key stakeholders. What you'll get in return You will be offered study support if you are part-way through your qualification and you'll enjoy working in a key role with opportunities to develop your project management skills. There is also an attractive benefits package including bonus, private medical, generous pension contributions and annual leave entitlement. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Apr 20, 2024
Full time
Your new company With an impressive portfolio of assets, a leading investment company is looking to appoint a qualified or part-qualified Assistant Company Secretary to join a well-regarded company secretariat team and lead on project work including joint ventures and corporate transactions. Your new role Your new role will be centered around managing various projects and you will be responsible for a range of company secretarial duties including statutory compliance, high quality board support, preparation for board meetings, as well as deputising for other team members. Please note, you will follow a hybrid working pattern where you will be based in the Daresbury office for 2 days a week and remote working for 3 days each week. There may also be some UK travel and occasional overnight stays, although this will be limited and advance notice will be given. What you'll need to succeed You will be a team player with experience of providing high quality board support. You must have working knowledge of governance principles and either be CGi qualified or look to become CGi qualified. As Assistant Company Secretary you will have excellent organisational and interpersonal skills as you will be engaging with senior management and key stakeholders. What you'll get in return You will be offered study support if you are part-way through your qualification and you'll enjoy working in a key role with opportunities to develop your project management skills. There is also an attractive benefits package including bonus, private medical, generous pension contributions and annual leave entitlement. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Job: Italian Speaking Members Administrator Location: London, United Kingdom Salary: £26K or £13 p/h Contract: Full-time, Temporary to permanent Are you fluent in Italian and English and passionate about fostering strong relationships within a dynamic business community? If so, we have an exciting opportunity for you! We are seeking a proactive and dedicated Italian Speaking Members Administrator to join a fantastic team. The role will be initially on a temporary basis, however it might convert into a permanent opportunity for the right candidate. The job is on remote basis for the forseeable future. You may be required to attend occasionally events or office days. Key Responsibilities: - Monitor and manage the member journey, ensuring excellent feedback and satisfaction. - Coordinate membership communications across various channels, including meetings and events. - Manage members' benefits and provision of services. - Proactively curate and manage a vibrant calendar of member events (attendance may be required outside normal working hours). - Collaborate across teams to deliver an exceptional membership experience. - Encourage collaboration among members - Report to the President and the Secretary General as required. - Develop a strong brand identity and effectively communicate this to members and external audiences. - Manage and enhance the organisation's website and digital channels. - Generate ongoing content to showcase our commitment and approach to business relations. - Develop a proactive and engaging content calendar for digital channels. Requirements: - Fluency in Italian and English is essential. - Proven experience in membership management or a customer service role. - Strong communication and interpersonal skills. - Ability to work independently and collaboratively in a fast-paced environment. - Excellent organisational and time-management abilities. - Proficiency in digital marketing and content creation is advantageous. If you are enthusiastic about making a positive impact and thrive in a dynamic environment, we would love to hear from you! Please be advised CVs will be treated in the strictest of confidence and that your application will not be forwarded without your permission. We aim to respond promptly to your application however, due to the high level of CVs we receive we are only able to respond to applicants whose profile matches our Clients requirements.
Apr 20, 2024
Full time
Job: Italian Speaking Members Administrator Location: London, United Kingdom Salary: £26K or £13 p/h Contract: Full-time, Temporary to permanent Are you fluent in Italian and English and passionate about fostering strong relationships within a dynamic business community? If so, we have an exciting opportunity for you! We are seeking a proactive and dedicated Italian Speaking Members Administrator to join a fantastic team. The role will be initially on a temporary basis, however it might convert into a permanent opportunity for the right candidate. The job is on remote basis for the forseeable future. You may be required to attend occasionally events or office days. Key Responsibilities: - Monitor and manage the member journey, ensuring excellent feedback and satisfaction. - Coordinate membership communications across various channels, including meetings and events. - Manage members' benefits and provision of services. - Proactively curate and manage a vibrant calendar of member events (attendance may be required outside normal working hours). - Collaborate across teams to deliver an exceptional membership experience. - Encourage collaboration among members - Report to the President and the Secretary General as required. - Develop a strong brand identity and effectively communicate this to members and external audiences. - Manage and enhance the organisation's website and digital channels. - Generate ongoing content to showcase our commitment and approach to business relations. - Develop a proactive and engaging content calendar for digital channels. Requirements: - Fluency in Italian and English is essential. - Proven experience in membership management or a customer service role. - Strong communication and interpersonal skills. - Ability to work independently and collaboratively in a fast-paced environment. - Excellent organisational and time-management abilities. - Proficiency in digital marketing and content creation is advantageous. If you are enthusiastic about making a positive impact and thrive in a dynamic environment, we would love to hear from you! Please be advised CVs will be treated in the strictest of confidence and that your application will not be forwarded without your permission. We aim to respond promptly to your application however, due to the high level of CVs we receive we are only able to respond to applicants whose profile matches our Clients requirements.
Personal Assistant London, W2 (with hybrid working options) The Organisation The Royal Parks (TRP) is a charity created in March 2017. We manage over 5,000 acres of diverse parkland, rare habitats and historic buildings and monuments in eight Royal Parks across London. These are Hyde Park, Kensington Gardens, The Green Park, St James s Park, The Regent's Park and Primrose Hill, Greenwich Park, Richmond Park and Bushy Park. We also manage other important public spaces including Brompton Cemetery and Victoria Tower Gardens. Our eight Royal Parks and other iconic green spaces are among the most visited attractions in the UK with 77 million visits every year. We are now looking for a Personal Assistant to join our team on a permanent, full-time basis, working 36 hours per week. The Benefits - Salary of up to £32,666 to £39,187 per annum, depending on experience - 26 days' annual leave (pro rata) plus public holidays, increasing to 29 days after 3 years service - Pension scheme (3% employee contribution; up to 10% employer contribution) - Hybrid/agile working options - Private medical insurance and healthcare cash plan - Employee assistance programme and access to mental health first aiders - Learning and development opportunities - Cycle to work scheme - Offices in a beautiful location This is an unmissable opportunity for a personal assistant with experience in supporting senior individuals to join our prestigious organisation. Working in Hyde Park, you ll be immersed in the stunning scenery of our green spaces, providing support that will secure their future. You ll operate at the highest levels of our organisation, supporting our leadership figures and ensuring we can continue to provide London with vital green oases and historic spaces. In return, we ll support you with a range of great benefits, the chance to grow and develop with us and agile/hybrid working options that support a positive work/life balance. So, if you want to work in the heart of London, surrounded by breathtaking views of lush landscapes and historic landmarks, then apply today! The Role As a Personal Assistant, you will provide support to two of our Directors and our Chief Financial Officer. Acting as a conduit and gatekeeper for our Directors, key stakeholders and other individuals, you will provide administrative and organisational support to enable their day-to-day operations. This will include diary management, meeting arrangements, venue and hospitality booking, and financial tasks. You will effectively process, circulate and respond to correspondence, as well as undertake research and prepare papers, briefings and presentations on a range of subjects. Additionally, you will: - Manage documentation and filing - Support the wider Directorate teams - Attend occasional out-of-hours meetings and evening events - Take meetings notes and actions About You To be considered as a Personal Assistant, you will need: - Experience of working as an assistant providing administrative, project and/or secretarial support to senior individuals or teams - Experience of engaging and liaising with a range of service users and service providers - Experience of managing and accurately maintaining physical and electronic filing systems - Excellent written and oral communication skills Other organisations may call this role EA, PA, Executive Assistant, Secretary, Private Secretary, Executive Administrative Assistant, Executive Personal Assistant, Office Manager, Executive Secretary, or Executive Office Assistant. We want to put everyone in the best possible position to succeed and use Recite-me accessibility software. At the top of the application page, there is an Accessibility Tools button which you can use to complete the application form in a way that works for you. If you think that you may need more support to complete our application process, please do get in touch. The Royal Parks is strongly committed to creating a diverse and inclusive workplace and is an equal opportunities employer. We value diversity and encourage applications from candidates from all backgrounds. We believe that the more inclusive we are, the better our work will be. To find out more on our approach to Equality, Diversity and Inclusion, please visit our website. So, if you are interested in this unique opportunity as a Personal Assistant, please apply via the button shown.
Apr 20, 2024
Full time
Personal Assistant London, W2 (with hybrid working options) The Organisation The Royal Parks (TRP) is a charity created in March 2017. We manage over 5,000 acres of diverse parkland, rare habitats and historic buildings and monuments in eight Royal Parks across London. These are Hyde Park, Kensington Gardens, The Green Park, St James s Park, The Regent's Park and Primrose Hill, Greenwich Park, Richmond Park and Bushy Park. We also manage other important public spaces including Brompton Cemetery and Victoria Tower Gardens. Our eight Royal Parks and other iconic green spaces are among the most visited attractions in the UK with 77 million visits every year. We are now looking for a Personal Assistant to join our team on a permanent, full-time basis, working 36 hours per week. The Benefits - Salary of up to £32,666 to £39,187 per annum, depending on experience - 26 days' annual leave (pro rata) plus public holidays, increasing to 29 days after 3 years service - Pension scheme (3% employee contribution; up to 10% employer contribution) - Hybrid/agile working options - Private medical insurance and healthcare cash plan - Employee assistance programme and access to mental health first aiders - Learning and development opportunities - Cycle to work scheme - Offices in a beautiful location This is an unmissable opportunity for a personal assistant with experience in supporting senior individuals to join our prestigious organisation. Working in Hyde Park, you ll be immersed in the stunning scenery of our green spaces, providing support that will secure their future. You ll operate at the highest levels of our organisation, supporting our leadership figures and ensuring we can continue to provide London with vital green oases and historic spaces. In return, we ll support you with a range of great benefits, the chance to grow and develop with us and agile/hybrid working options that support a positive work/life balance. So, if you want to work in the heart of London, surrounded by breathtaking views of lush landscapes and historic landmarks, then apply today! The Role As a Personal Assistant, you will provide support to two of our Directors and our Chief Financial Officer. Acting as a conduit and gatekeeper for our Directors, key stakeholders and other individuals, you will provide administrative and organisational support to enable their day-to-day operations. This will include diary management, meeting arrangements, venue and hospitality booking, and financial tasks. You will effectively process, circulate and respond to correspondence, as well as undertake research and prepare papers, briefings and presentations on a range of subjects. Additionally, you will: - Manage documentation and filing - Support the wider Directorate teams - Attend occasional out-of-hours meetings and evening events - Take meetings notes and actions About You To be considered as a Personal Assistant, you will need: - Experience of working as an assistant providing administrative, project and/or secretarial support to senior individuals or teams - Experience of engaging and liaising with a range of service users and service providers - Experience of managing and accurately maintaining physical and electronic filing systems - Excellent written and oral communication skills Other organisations may call this role EA, PA, Executive Assistant, Secretary, Private Secretary, Executive Administrative Assistant, Executive Personal Assistant, Office Manager, Executive Secretary, or Executive Office Assistant. We want to put everyone in the best possible position to succeed and use Recite-me accessibility software. At the top of the application page, there is an Accessibility Tools button which you can use to complete the application form in a way that works for you. If you think that you may need more support to complete our application process, please do get in touch. The Royal Parks is strongly committed to creating a diverse and inclusive workplace and is an equal opportunities employer. We value diversity and encourage applications from candidates from all backgrounds. We believe that the more inclusive we are, the better our work will be. To find out more on our approach to Equality, Diversity and Inclusion, please visit our website. So, if you are interested in this unique opportunity as a Personal Assistant, please apply via the button shown.
Would you like a varied role in a fast-paced environment, working at the heart of Government? If so, we'd love to hear from you! About the Job The Director General's office comprises of one Private Secretary, the Executive Assistant and the Director General. The successful candidate will ensure that the Director General is able to use their time effectively and will be able to quickly adapt to diary changes and new information. Key Accountabilities include: Sole responsibility for managing a busy diary, as well as prioritising and managing appointments, making room bookings and preparing papers for meetings Picking up meeting requests and dealing with them proactively from the Director General's inbox Building an active network of executive assistants and private secretaries to ensure the Director General has the most up to date information and acting as the point of contact for all diary issues Responsibility for the Director General's senior recruitments, from the initial job advertisement to arranging interviews and staff engagement panels Organising national travel, including any required agendas for the trip and necessary amendments to avoid potential logistical and timing issues About You We are looking for someone who is confident when communicating key issues and with members of staff with varying levels of seniority. You'll need to be highly organised with the ability to manage multiple tasks. Proficiency in Microsoft Office is essential and diary management experience would be preferred. Some of the Benefits our people love! 25 days annual leave (rising to 30 after 5 years), plus 8 public holidays and the King's birthday (unless you have a legacy arrangement as an existing Civil Servant). Additionally, we operate flexitime systems, allowing employees to take up to an additional 2 days off each month Flexible working patterns (part-time, job-share, condensed hours) Generous parental and adoption leave packages Access to a generous Defined Benefit pension scheme with employer contributions of 27% Access to a cycle-to-work salary sacrifice scheme and season ticket advances A range of active staff networks, based around interests (e.g. analysts, music society, sports and social club) and diversity (e.g. women in the Treasury, ethnic minority network, LGBT network, faith and belief network) For more information about the Treasury, role, salary, benefits, who to contact and how to apply please follow the Apply link. If you need any reasonable adjustments to take part in the selection process, please tell us about this in your online application form, or speak to the recruitment team at
Apr 20, 2024
Full time
Would you like a varied role in a fast-paced environment, working at the heart of Government? If so, we'd love to hear from you! About the Job The Director General's office comprises of one Private Secretary, the Executive Assistant and the Director General. The successful candidate will ensure that the Director General is able to use their time effectively and will be able to quickly adapt to diary changes and new information. Key Accountabilities include: Sole responsibility for managing a busy diary, as well as prioritising and managing appointments, making room bookings and preparing papers for meetings Picking up meeting requests and dealing with them proactively from the Director General's inbox Building an active network of executive assistants and private secretaries to ensure the Director General has the most up to date information and acting as the point of contact for all diary issues Responsibility for the Director General's senior recruitments, from the initial job advertisement to arranging interviews and staff engagement panels Organising national travel, including any required agendas for the trip and necessary amendments to avoid potential logistical and timing issues About You We are looking for someone who is confident when communicating key issues and with members of staff with varying levels of seniority. You'll need to be highly organised with the ability to manage multiple tasks. Proficiency in Microsoft Office is essential and diary management experience would be preferred. Some of the Benefits our people love! 25 days annual leave (rising to 30 after 5 years), plus 8 public holidays and the King's birthday (unless you have a legacy arrangement as an existing Civil Servant). Additionally, we operate flexitime systems, allowing employees to take up to an additional 2 days off each month Flexible working patterns (part-time, job-share, condensed hours) Generous parental and adoption leave packages Access to a generous Defined Benefit pension scheme with employer contributions of 27% Access to a cycle-to-work salary sacrifice scheme and season ticket advances A range of active staff networks, based around interests (e.g. analysts, music society, sports and social club) and diversity (e.g. women in the Treasury, ethnic minority network, LGBT network, faith and belief network) For more information about the Treasury, role, salary, benefits, who to contact and how to apply please follow the Apply link. If you need any reasonable adjustments to take part in the selection process, please tell us about this in your online application form, or speak to the recruitment team at
Are you an experienced Legal Secretary with a strong background in Commercial and Property Law? If so, Office Angels have an exciting opportunity for you to join a small, friendly and successful team. Job Title: Legal Secretary Location: Dover, Kent Salary: 24,000 - 25,000 Hours: Monday-Friday, 9am - 5pm Benefits: 25 days A/L, free on site parking, private health care after a qualifying period, bonus scheme The role: To undertake administrative and secretarial support under the guidance of the Partners and at the request of fee earners in relation to Commercial and Residential Property transactions and associated areas of law in a professional and competent manner. As a Legal Secretary your key responsibilities would be: Provide comprehensive administrative support to fee earners within the Commercial and Property Department. Perform accurate audio typing using BigHand. Answer incoming calls professionally and direct them to the appropriate individuals. Maintain and organise diaries for fee earners, ensuring appointments and deadlines are effectively managed. Keep filing systems up to date, ensuring documents are properly labelled, stored, and easily retrievable. Update the case management system with relevant information and ensure data accuracy. Assist fee earners with invoicing, ensuring billing is accurate and timely. Help with file opening and closing procedures, ensuring all required documentation is obtained and filed correctly We'd love to speak to candidates with the following skills: Proven experience as a Legal Secretary within the commercial and property sector. Proficient in audio typing using BigHand. Strong organisational skills with the ability to manage multiple tasks and prioritise effectively. Proficient in using case management systems. Familiarity with invoicing procedures and file management. Please note the Practice will need to conduct a standard Financial and Identity check if you are successful in being offered the role. Next steps: If you have the above skills and experience then please apply today - this is such an incredible opportunity where you can really grow your career at this company. Alternatively, if you know someone who may be suitable for this role please share the details. If you successfully refer a friend for the above role, you will receive a 100 voucher of your choice! Terms apply Please note if your skills match the requirements for the job then you will receive an e-mail from us (remember to check your junk mail). If you do please call us on (phone number removed) ASAP or within 24 hours to discuss the position in further detail with Bonnie (Candidate Manager) or Nicola (Permanent Consultant). We look forward to your application. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 19, 2024
Full time
Are you an experienced Legal Secretary with a strong background in Commercial and Property Law? If so, Office Angels have an exciting opportunity for you to join a small, friendly and successful team. Job Title: Legal Secretary Location: Dover, Kent Salary: 24,000 - 25,000 Hours: Monday-Friday, 9am - 5pm Benefits: 25 days A/L, free on site parking, private health care after a qualifying period, bonus scheme The role: To undertake administrative and secretarial support under the guidance of the Partners and at the request of fee earners in relation to Commercial and Residential Property transactions and associated areas of law in a professional and competent manner. As a Legal Secretary your key responsibilities would be: Provide comprehensive administrative support to fee earners within the Commercial and Property Department. Perform accurate audio typing using BigHand. Answer incoming calls professionally and direct them to the appropriate individuals. Maintain and organise diaries for fee earners, ensuring appointments and deadlines are effectively managed. Keep filing systems up to date, ensuring documents are properly labelled, stored, and easily retrievable. Update the case management system with relevant information and ensure data accuracy. Assist fee earners with invoicing, ensuring billing is accurate and timely. Help with file opening and closing procedures, ensuring all required documentation is obtained and filed correctly We'd love to speak to candidates with the following skills: Proven experience as a Legal Secretary within the commercial and property sector. Proficient in audio typing using BigHand. Strong organisational skills with the ability to manage multiple tasks and prioritise effectively. Proficient in using case management systems. Familiarity with invoicing procedures and file management. Please note the Practice will need to conduct a standard Financial and Identity check if you are successful in being offered the role. Next steps: If you have the above skills and experience then please apply today - this is such an incredible opportunity where you can really grow your career at this company. Alternatively, if you know someone who may be suitable for this role please share the details. If you successfully refer a friend for the above role, you will receive a 100 voucher of your choice! Terms apply Please note if your skills match the requirements for the job then you will receive an e-mail from us (remember to check your junk mail). If you do please call us on (phone number removed) ASAP or within 24 hours to discuss the position in further detail with Bonnie (Candidate Manager) or Nicola (Permanent Consultant). We look forward to your application. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.