Personal Assistant- London- Office Based- 30K A distinguished luxury residential developer, boasting three prominent developments in London - Grosvenor Square, Lincoln Square, and Holland Park Gate, with ambitious plans for further expansion. Role Overview In the capacity of Personal Assistant (PA) and Coordinator, you will undertake a diverse array of administrative and operational responsibilities to support and aid the Creative Director. Additionally, you will extend assistance to the broader studio team. Your primary duties will encompass: Providing comprehensive PA support, encompassing diary management, prioritise conflicting demands, and handling matters efficiently and proactively. This includes managing expenses and travel-related tasks such as booking flights and promptly addressing changes. Organising meetings and video calls, ensuring effective communication of plans with the team and relevant stakeholders. Undertaking general administrative tasks such as answering phones, taking messages, drafting correspondence, and organising couriers. Offering general support to the Creative Director and team, which may entail assisting with show apartments, events, and diverse projects. Supervising and coordinating FF&E orders for multiple projects, spanning from obtaining quotes to overseeing deliveries and installation coordination, while ensuring adherence to quality and timely delivery standards. Managing supplier relationships to guarantee product quality and timely delivery. Assisting in budget tracking and maintaining communication with key stakeholders, including the studio team, contractors, and suppliers. Maintaining an inventory of items to facilitate efficient tracking and retrieval. Requirements, Skills, and Experience: Demonstrated experience in an executive administrative assistant role or a similar position, showcasing exceptional organisational and time-management skills. Proficiency in verbal and written communication, coupled with adeptness in standard office applications such as Microsoft Office and Excel. Meticulous attention to detail and precision in work. Strong planning and organisational abilities, complemented by a proactive approach and a commitment to follow-up and completion. Capacity to work independently, embracing challenges with enthusiasm. Ability to thrive under pressure, maintaining composure and efficiency in meeting tight deadlines. Flexible and helpful attitude, coupled with a proactive and resilient mindset. Prior experience in the interior design industry and/or a Bachelor's degree in business administration, management, interior design, or a related field is advantageous. The ideal candidate will exhibit strong organisational skills, a collaborative spirit, and a genuine interest in design, art, and luxury. Previous experience in a similar role would be highly beneficial. Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
Apr 20, 2024
Full time
Personal Assistant- London- Office Based- 30K A distinguished luxury residential developer, boasting three prominent developments in London - Grosvenor Square, Lincoln Square, and Holland Park Gate, with ambitious plans for further expansion. Role Overview In the capacity of Personal Assistant (PA) and Coordinator, you will undertake a diverse array of administrative and operational responsibilities to support and aid the Creative Director. Additionally, you will extend assistance to the broader studio team. Your primary duties will encompass: Providing comprehensive PA support, encompassing diary management, prioritise conflicting demands, and handling matters efficiently and proactively. This includes managing expenses and travel-related tasks such as booking flights and promptly addressing changes. Organising meetings and video calls, ensuring effective communication of plans with the team and relevant stakeholders. Undertaking general administrative tasks such as answering phones, taking messages, drafting correspondence, and organising couriers. Offering general support to the Creative Director and team, which may entail assisting with show apartments, events, and diverse projects. Supervising and coordinating FF&E orders for multiple projects, spanning from obtaining quotes to overseeing deliveries and installation coordination, while ensuring adherence to quality and timely delivery standards. Managing supplier relationships to guarantee product quality and timely delivery. Assisting in budget tracking and maintaining communication with key stakeholders, including the studio team, contractors, and suppliers. Maintaining an inventory of items to facilitate efficient tracking and retrieval. Requirements, Skills, and Experience: Demonstrated experience in an executive administrative assistant role or a similar position, showcasing exceptional organisational and time-management skills. Proficiency in verbal and written communication, coupled with adeptness in standard office applications such as Microsoft Office and Excel. Meticulous attention to detail and precision in work. Strong planning and organisational abilities, complemented by a proactive approach and a commitment to follow-up and completion. Capacity to work independently, embracing challenges with enthusiasm. Ability to thrive under pressure, maintaining composure and efficiency in meeting tight deadlines. Flexible and helpful attitude, coupled with a proactive and resilient mindset. Prior experience in the interior design industry and/or a Bachelor's degree in business administration, management, interior design, or a related field is advantageous. The ideal candidate will exhibit strong organisational skills, a collaborative spirit, and a genuine interest in design, art, and luxury. Previous experience in a similar role would be highly beneficial. Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
Executive Assistant (Maternity Cover for 15 months), £15.00 ph Location: 7 miles from Ludlow (rural, own transport essential) Hours: Part-time, 15 hours per week (9:30 am - 12:30 pm, Monday to Friday), start date 13 May 2024 Join our client in a pivotal role as an Executive Assistant / PA, covering maternity leave. This part-time position offers a perfect balance for those passionate about the Arts, seeking to integrate professional growth with personal commitments. Responsibilities for Executive Assistant / PA: Maintain contacts database and serve as the first point of contact. Organize funding applications for the summer funding round. Support Executive Director, Chairman, and Chairman Emeritus. Manage office tasks including IT, filing, and stationery orders. Arrange meetings with Trustees and handle subscriptions/memberships. Additional duties as required. About You as Executive Assistant / PA: Strong verbal and written communication. Ability to build quality relationships with stakeholders. Excellent problem-solving skills and ability to work under pressure. Organized with attention to detail and discretion with confidential information. Able to work independently and collaboratively within a small team. In return, our client offers a supportive environment that values collaboration and individual contribution. This role is not merely a job but a chance to play a significant part in the thriving arts community, supporting this Arts foundation's mission and making a tangible impact. Essential skills and experience: A demonstrable passion for and interest in the Arts. Prior experience as a PA or Executive Assistant. Excellent IT and numerical skills, including use of standard office software, databases. Excellent verbal and written communication skills; the ability to represent our client to the highest standard. An ability to work directly and build high quality relationships with a range of stakeholders. The ability to plan and prioritise own workload, to thrive calmly under pressure and to effectively problem solve. High standard of personal organisation; an understanding of the importance of attention to detail and complete confidentiality, when appropriate. An independent approach. An ability to collaborate closely with a small team. A flexible approach, a willingness to pitch in with a can do attitude. Salary: You will be weekly paid by Working Solutions, £15 ph, accruing Holiday Pay from Day 1. You will be able to commit to working for 15 months, starting 13 May 2024. To apply for this excellent opportunity, please send your fully updated CV with a cover letter stating your interest in the role to Working Solutions who are recruiting for this exciting opportunity.
Apr 20, 2024
Full time
Executive Assistant (Maternity Cover for 15 months), £15.00 ph Location: 7 miles from Ludlow (rural, own transport essential) Hours: Part-time, 15 hours per week (9:30 am - 12:30 pm, Monday to Friday), start date 13 May 2024 Join our client in a pivotal role as an Executive Assistant / PA, covering maternity leave. This part-time position offers a perfect balance for those passionate about the Arts, seeking to integrate professional growth with personal commitments. Responsibilities for Executive Assistant / PA: Maintain contacts database and serve as the first point of contact. Organize funding applications for the summer funding round. Support Executive Director, Chairman, and Chairman Emeritus. Manage office tasks including IT, filing, and stationery orders. Arrange meetings with Trustees and handle subscriptions/memberships. Additional duties as required. About You as Executive Assistant / PA: Strong verbal and written communication. Ability to build quality relationships with stakeholders. Excellent problem-solving skills and ability to work under pressure. Organized with attention to detail and discretion with confidential information. Able to work independently and collaboratively within a small team. In return, our client offers a supportive environment that values collaboration and individual contribution. This role is not merely a job but a chance to play a significant part in the thriving arts community, supporting this Arts foundation's mission and making a tangible impact. Essential skills and experience: A demonstrable passion for and interest in the Arts. Prior experience as a PA or Executive Assistant. Excellent IT and numerical skills, including use of standard office software, databases. Excellent verbal and written communication skills; the ability to represent our client to the highest standard. An ability to work directly and build high quality relationships with a range of stakeholders. The ability to plan and prioritise own workload, to thrive calmly under pressure and to effectively problem solve. High standard of personal organisation; an understanding of the importance of attention to detail and complete confidentiality, when appropriate. An independent approach. An ability to collaborate closely with a small team. A flexible approach, a willingness to pitch in with a can do attitude. Salary: You will be weekly paid by Working Solutions, £15 ph, accruing Holiday Pay from Day 1. You will be able to commit to working for 15 months, starting 13 May 2024. To apply for this excellent opportunity, please send your fully updated CV with a cover letter stating your interest in the role to Working Solutions who are recruiting for this exciting opportunity.
Come and join us as a results driven Assistant Manager to deliver sales and exceed customer expectations as part of a hugely successful branch team. The Role: As an Assistant Branch Manager, you will report directly to the Branch Manager and support the day to day running of the branch click apply for full job details
Apr 20, 2024
Full time
Come and join us as a results driven Assistant Manager to deliver sales and exceed customer expectations as part of a hugely successful branch team. The Role: As an Assistant Branch Manager, you will report directly to the Branch Manager and support the day to day running of the branch click apply for full job details
Office Angels are currently supporting a variety of clients based in the Crawley area. To be considered for these Temporary vacancies you need to be registered with Office Angels, ready to start work straight away! Temporary vacancies available at the moment include: Receptionist Administration Finance - Sales & Purchase Ledger, Accounts Assistant, Credit Control Sales Coordinator Marketing Assistant Business Analyst Customer Service Executive All of these roles are working for excellent companies who we are proud to be working in partnership with and who we can recommend as a great place to work. Temporary roles vary from a 1 day booking through to 12 month contracts or even temp to perm. So if you are out of work and available immediately then temping can be the best next step to kick start your career again. Skills, experience, and attributes required: Good working knowledge of Microsoft Office, including Outlook and Excel Front of house experience is desirable Customer facing/service experience Excellent administration skills Professional telephone manner and communication skills High level organisational and time management skills Ability to work as both a team member and in a stand-alone position Strong initiative and proactive working manner Please Note: You MUST be able to start immediately and be available to work in a temporary capacity for a minimum of 2 months Our roles start at a pay rate of 11.50ph+ on average Core business hours will usually be between 09:00 to 17:30 Monday to Friday Full time Next Steps: Please apply today with your up to date CV and contact details If you have trouble uploading your CV, please email it to (url removed) and put the job title as the subject Working as a temp is an ideal way of exploring different job roles and industries. It's also gives you control of your own work/life balance. Here are just some of the benefits you can expect when you become part of the Office Angels team: Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after Eye care vouchers and money towards glasses should you require them for VDU purposes We can search for permanent work whilst you're in assignments and offer expert interview support and advice Weekly pay Pension scheme option (with employer contributions) 28 days paid annual leave (Based on a weekly accrual) By registering with Office Angels you will benefit from the support of a dedicated and experienced recruitment consultant, have access to various interviewing techniques, regular updates of the local employment market and consistent feedback on all applications. This service is offered right through to the day you start your new role and beyond. Office Angels are an equal opportunity employer and are acting as a recruitment agency for this vacancy. Please be aware we receive a lot of applicants for our roles if you have not been contacted within the next 5 days of applying for this role on this occasion you have not been successful but please go to our website for more vacancies - (url removed). Office Angels are an equal opportunity employer and are acting as a recruitment agency for this vacancy. Please be aware we receive a lot of applicants for our roles if you have not been contacted within the next 5 days of applying for this role on this occasion you have not been successful but please go to our website for more vacancies - (url removed). Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 20, 2024
Seasonal
Office Angels are currently supporting a variety of clients based in the Crawley area. To be considered for these Temporary vacancies you need to be registered with Office Angels, ready to start work straight away! Temporary vacancies available at the moment include: Receptionist Administration Finance - Sales & Purchase Ledger, Accounts Assistant, Credit Control Sales Coordinator Marketing Assistant Business Analyst Customer Service Executive All of these roles are working for excellent companies who we are proud to be working in partnership with and who we can recommend as a great place to work. Temporary roles vary from a 1 day booking through to 12 month contracts or even temp to perm. So if you are out of work and available immediately then temping can be the best next step to kick start your career again. Skills, experience, and attributes required: Good working knowledge of Microsoft Office, including Outlook and Excel Front of house experience is desirable Customer facing/service experience Excellent administration skills Professional telephone manner and communication skills High level organisational and time management skills Ability to work as both a team member and in a stand-alone position Strong initiative and proactive working manner Please Note: You MUST be able to start immediately and be available to work in a temporary capacity for a minimum of 2 months Our roles start at a pay rate of 11.50ph+ on average Core business hours will usually be between 09:00 to 17:30 Monday to Friday Full time Next Steps: Please apply today with your up to date CV and contact details If you have trouble uploading your CV, please email it to (url removed) and put the job title as the subject Working as a temp is an ideal way of exploring different job roles and industries. It's also gives you control of your own work/life balance. Here are just some of the benefits you can expect when you become part of the Office Angels team: Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after Eye care vouchers and money towards glasses should you require them for VDU purposes We can search for permanent work whilst you're in assignments and offer expert interview support and advice Weekly pay Pension scheme option (with employer contributions) 28 days paid annual leave (Based on a weekly accrual) By registering with Office Angels you will benefit from the support of a dedicated and experienced recruitment consultant, have access to various interviewing techniques, regular updates of the local employment market and consistent feedback on all applications. This service is offered right through to the day you start your new role and beyond. Office Angels are an equal opportunity employer and are acting as a recruitment agency for this vacancy. Please be aware we receive a lot of applicants for our roles if you have not been contacted within the next 5 days of applying for this role on this occasion you have not been successful but please go to our website for more vacancies - (url removed). Office Angels are an equal opportunity employer and are acting as a recruitment agency for this vacancy. Please be aware we receive a lot of applicants for our roles if you have not been contacted within the next 5 days of applying for this role on this occasion you have not been successful but please go to our website for more vacancies - (url removed). Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Your new company Your new company is a well-established train operating company in the United Kingdom. This is a new opportunity in Birmingham to join their team as a personal assistant. The PA to Director plays a pivotal role in ensuring the smooth operation of executive activities within a leading European train operation company. Your new role As a personal assistant your responsibilities will include meeting & greeting all executive visitors and ensuring they are signed in with in-house security and have the correct ID. You will be the first point of contact for incoming calls. Your professionalism and courteous demeanour will ensure that all enquiries are handled promptly and effectively. Managing executives' calendars is crucial. You'll schedule meetings, appointments, and events. Accuracy and clarity in written communications are essential in this role. You will be organising regular meetings with executive members, managing time effectively, and assisting the Direct Award team as needed. Overseeing the booking of events, travel arrangements, and accommodation for the executive team. Additionally, handle car parking reservations, weekly attendance submissions, and financial processing through Oracle. What you'll need to succeed To be successful in this role, you will have previous experience as a personal assistant. The ideal candidate will be an effective communicator, comfortable with modern presentation tools, and proficient in Microsoft Office applications. You must be capable of working under pressure, meeting tight deadlines, and always maintaining confidentiality. This role requires a proactive individual who can provide comprehensive support to the director, ensuring that all administrative tasks are performed efficiently and to the highest standard. The PA will also cover for the primary PA during absences and undertake any additional duties as necessary to support the executive team. What you'll get in return You will be joining an incredible company where you will be able to enhance your skills as a personal assistant. You will receive a salary of 28,000. You'll also receive excellent training throughout your career. This role is a new role and is perfect for someone who is looking to excel within their career as a personal assistant. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Apr 20, 2024
Seasonal
Your new company Your new company is a well-established train operating company in the United Kingdom. This is a new opportunity in Birmingham to join their team as a personal assistant. The PA to Director plays a pivotal role in ensuring the smooth operation of executive activities within a leading European train operation company. Your new role As a personal assistant your responsibilities will include meeting & greeting all executive visitors and ensuring they are signed in with in-house security and have the correct ID. You will be the first point of contact for incoming calls. Your professionalism and courteous demeanour will ensure that all enquiries are handled promptly and effectively. Managing executives' calendars is crucial. You'll schedule meetings, appointments, and events. Accuracy and clarity in written communications are essential in this role. You will be organising regular meetings with executive members, managing time effectively, and assisting the Direct Award team as needed. Overseeing the booking of events, travel arrangements, and accommodation for the executive team. Additionally, handle car parking reservations, weekly attendance submissions, and financial processing through Oracle. What you'll need to succeed To be successful in this role, you will have previous experience as a personal assistant. The ideal candidate will be an effective communicator, comfortable with modern presentation tools, and proficient in Microsoft Office applications. You must be capable of working under pressure, meeting tight deadlines, and always maintaining confidentiality. This role requires a proactive individual who can provide comprehensive support to the director, ensuring that all administrative tasks are performed efficiently and to the highest standard. The PA will also cover for the primary PA during absences and undertake any additional duties as necessary to support the executive team. What you'll get in return You will be joining an incredible company where you will be able to enhance your skills as a personal assistant. You will receive a salary of 28,000. You'll also receive excellent training throughout your career. This role is a new role and is perfect for someone who is looking to excel within their career as a personal assistant. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Regional Gallery Technician BCR/AK/11081 25,000 + Bonus + Company Van Birmingham/ Travelling across the Midlands Bell Cornwall Recruitment's client is a national gallery and art broker who are looking for a Regional Gallery Technician. This position involves practical, hands on work hanging and displaying works of art, delivering pieces to high net worth clients and supporting with sales consultations alongside a client manager. The Regional Gallery Technician role: Physical work, transporting and moving art work including paintings, sculptures and statues Travelling to client's homes to hang/ fit/ deliver pieces of art Maintaining professional appearance and high quality customer service Varied working hours on a rota basis (rotas set a week in advance) The Ideal Candidate: MUST hold a valid, clean, UK Driving License for over 2 years Confident with tools, ability to perform fitting work High level of professionalism, communication and presentation Ability to work varied hours, including weekends Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Apr 20, 2024
Full time
Regional Gallery Technician BCR/AK/11081 25,000 + Bonus + Company Van Birmingham/ Travelling across the Midlands Bell Cornwall Recruitment's client is a national gallery and art broker who are looking for a Regional Gallery Technician. This position involves practical, hands on work hanging and displaying works of art, delivering pieces to high net worth clients and supporting with sales consultations alongside a client manager. The Regional Gallery Technician role: Physical work, transporting and moving art work including paintings, sculptures and statues Travelling to client's homes to hang/ fit/ deliver pieces of art Maintaining professional appearance and high quality customer service Varied working hours on a rota basis (rotas set a week in advance) The Ideal Candidate: MUST hold a valid, clean, UK Driving License for over 2 years Confident with tools, ability to perform fitting work High level of professionalism, communication and presentation Ability to work varied hours, including weekends Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Bell Cornwall Recruitment
Kenilworth, Warwickshire
Legal Cashier Kenilworth, Coventry (full-time office based) 25,000 p/a Bell Cornwall Recruitment are delighted to be working with a long-established, forward-thinking law firm in the Kenilworth area of Coventry. They are looking for a Legal Cashier and Administration Assistant to join the accounts team. Duties and responsibilities of a Legal Cashier include (but not limited to): Provide support to the head of accounts and the wider accounts department Undertaking financial transactions and taking client payments Daily bank reconciliations and issuing/posting receipts Performing checks on client ledgers and assisting with credit control Ad-hoc HR and IT administration The successful candidate will have: 12 months experience in a similar cashiering/accounts role within a legal practice Possess excellent attention to detail and numerical skills Must be confident and work in an organised and efficient manner with a high level of accuracy Exemplary IT skills Able to travel into the office 5 days a week A fantastic role for a legal cashier looking for a new challenge. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Apr 20, 2024
Full time
Legal Cashier Kenilworth, Coventry (full-time office based) 25,000 p/a Bell Cornwall Recruitment are delighted to be working with a long-established, forward-thinking law firm in the Kenilworth area of Coventry. They are looking for a Legal Cashier and Administration Assistant to join the accounts team. Duties and responsibilities of a Legal Cashier include (but not limited to): Provide support to the head of accounts and the wider accounts department Undertaking financial transactions and taking client payments Daily bank reconciliations and issuing/posting receipts Performing checks on client ledgers and assisting with credit control Ad-hoc HR and IT administration The successful candidate will have: 12 months experience in a similar cashiering/accounts role within a legal practice Possess excellent attention to detail and numerical skills Must be confident and work in an organised and efficient manner with a high level of accuracy Exemplary IT skills Able to travel into the office 5 days a week A fantastic role for a legal cashier looking for a new challenge. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Excited to grow your career? Our purpose is to make it easy for people to save and invest for a better future. We are looking for great people to join us, so please come and invest in YOUR future at Hargreaves Lansdown. We know that sometimes people can be put off applying for a job if they don't tick every box. If you're excited about working for us and have most of the skills or experience we're looking for, please go ahead and apply. We'd love to hear from you! About the role We currently have a new opportunity for a part-time Executive Assistant (EA) to join Hargreaves Lansdown (HL) to support the Chair with a high level of structure and prioritisation of activities. The EA will act as the first point of contact for the chair, working in a fast paced and autonomous environment helping them make best use of their time. The role will also work closely with the Chief of Staff, creating efficiency and a smooth communication flow between the Chair and CEO. What you'll be doing Providing high level executive administrative support to the Chair Being the first point of contact for the Chair Liaising with Co Secs / corporate offices as necessary around scheduling for board meetings and corporate calendars Supporting at board meetings (London and Bristol) Managing travel arrangements; booking transport and accommodation where necessary Working closely with the Chief of Staff on all Board related matters Processing expenses using the internal system (Workday) About you Experience supporting at Board/C-Suite level Experience of working with Diligent or another Board portal Confident using MS Office products including Outlook, Excel, Powerpoint and Word Ability to act with discretion and be trustworthy with highly confidential and sensitive information Highly organised and able to prioritise and multitask with excellent attention to detail Proactively highlights any problems and barriers, seeking to resolve the Comfortable working under pressure and working to tight deadlines Ability to work autonomously and making decisions whilst working closely with senior leaders Interview process The interview process for this role will consist of a competency-based interview and introductions to key stakeholders. Working Schedule This is a part time role working approx. 21 hours per week. Hybrid working and flexibility is available as travel may be required to both London and our Bristol office. Why us? Here at HL, we're the UK's number 1 investment platform for private investors, based in Bristol. For more than 40 years we've helped investors save time, tax and money on their investments. To achieve our mission, we believe we have a workplace like no other, with constant learning, dynamic teams, and a great ethos. We're steered by core values that promote service, quality, innovation, and opportunity in everything we do. What's on offer? Discretionary annual bonus & annual pay review 25 days holiday plus bank holidays and 1-day additional Christmas closure time Option to purchase an additional 5 days holiday (during annual enrolment window, if eligible depending on start date) Flexible working options available, including hybrid working Enhanced parental leave Pension scheme up to 11% employer contribution Sharesave scheme - have a real stake in HL's future Income Protection & Life insurance (4 x salary core level of cover) Private medical insurance Health care cash plans - including optical, dental, and out patientcare and an Employee Assistance Programme Gympass - gym memberships and wellbeing apps available Variety of travel to work schemes with free bike storage and shower facilities Inhouse barista & deli serving subsidised coffee and sandwiches Join HL's sports, I&D networks and volunteering groups (two paid volunteering days per year) LifeWorks Discounts on services, restaurants and retailers dependant on role level Hargreaves Lansdown is an inclusive employer that values diversity in its workforce. We encourage applications from all individuals without regard to race, religion, gender, sexual orientation, national origin, disability or age. This role may also be available on a flexible working or part time basis - please ask the Recruitment & Onboarding team for more information. Please note, we are unable to provide employment sponsorship to candidates.
Apr 20, 2024
Full time
Excited to grow your career? Our purpose is to make it easy for people to save and invest for a better future. We are looking for great people to join us, so please come and invest in YOUR future at Hargreaves Lansdown. We know that sometimes people can be put off applying for a job if they don't tick every box. If you're excited about working for us and have most of the skills or experience we're looking for, please go ahead and apply. We'd love to hear from you! About the role We currently have a new opportunity for a part-time Executive Assistant (EA) to join Hargreaves Lansdown (HL) to support the Chair with a high level of structure and prioritisation of activities. The EA will act as the first point of contact for the chair, working in a fast paced and autonomous environment helping them make best use of their time. The role will also work closely with the Chief of Staff, creating efficiency and a smooth communication flow between the Chair and CEO. What you'll be doing Providing high level executive administrative support to the Chair Being the first point of contact for the Chair Liaising with Co Secs / corporate offices as necessary around scheduling for board meetings and corporate calendars Supporting at board meetings (London and Bristol) Managing travel arrangements; booking transport and accommodation where necessary Working closely with the Chief of Staff on all Board related matters Processing expenses using the internal system (Workday) About you Experience supporting at Board/C-Suite level Experience of working with Diligent or another Board portal Confident using MS Office products including Outlook, Excel, Powerpoint and Word Ability to act with discretion and be trustworthy with highly confidential and sensitive information Highly organised and able to prioritise and multitask with excellent attention to detail Proactively highlights any problems and barriers, seeking to resolve the Comfortable working under pressure and working to tight deadlines Ability to work autonomously and making decisions whilst working closely with senior leaders Interview process The interview process for this role will consist of a competency-based interview and introductions to key stakeholders. Working Schedule This is a part time role working approx. 21 hours per week. Hybrid working and flexibility is available as travel may be required to both London and our Bristol office. Why us? Here at HL, we're the UK's number 1 investment platform for private investors, based in Bristol. For more than 40 years we've helped investors save time, tax and money on their investments. To achieve our mission, we believe we have a workplace like no other, with constant learning, dynamic teams, and a great ethos. We're steered by core values that promote service, quality, innovation, and opportunity in everything we do. What's on offer? Discretionary annual bonus & annual pay review 25 days holiday plus bank holidays and 1-day additional Christmas closure time Option to purchase an additional 5 days holiday (during annual enrolment window, if eligible depending on start date) Flexible working options available, including hybrid working Enhanced parental leave Pension scheme up to 11% employer contribution Sharesave scheme - have a real stake in HL's future Income Protection & Life insurance (4 x salary core level of cover) Private medical insurance Health care cash plans - including optical, dental, and out patientcare and an Employee Assistance Programme Gympass - gym memberships and wellbeing apps available Variety of travel to work schemes with free bike storage and shower facilities Inhouse barista & deli serving subsidised coffee and sandwiches Join HL's sports, I&D networks and volunteering groups (two paid volunteering days per year) LifeWorks Discounts on services, restaurants and retailers dependant on role level Hargreaves Lansdown is an inclusive employer that values diversity in its workforce. We encourage applications from all individuals without regard to race, religion, gender, sexual orientation, national origin, disability or age. This role may also be available on a flexible working or part time basis - please ask the Recruitment & Onboarding team for more information. Please note, we are unable to provide employment sponsorship to candidates.
Temp Executive Assistant with an immediate start Your new company This NHS Trust seeks to deliver prevention, protection, and emergency response services; using their trusted position in the community to influence the wider safety of people and working in partnership with other organisations, and you will be providing Executive Support to a senior member of staff. Your new role To provide a high quality, comprehensive, effective and proactive personal assistant service to the Managing Director and Divisional Directors for NHS Trust in all matters highly confidential and sensitive. Diary management, proficient diary arrangements minimising disruption to pre-planned bookings and activities.Arranging travel and accommodation using electronic systems.To maintain and enhance relationships with partner organisations and other external stakeholders. Prepare documents for signatory approval via DocuSign and ensuring that the process is fully delivered in a timely manner.Manage the on boarding process of new supplier requests for signatory approval via DocuSign.To provide administrative support for the monthly divisional governance meeting and other respective duties associated with the new patient safety guidelines. Undertake specific designated duties or tasks on behalf of the Managing Director and Divisional Directors. This will require an understanding of a range of work procedures and practices.The ability to prioritise tasks by ensuring the needs/requirements of the Managing Director.Deal appropriately with fairly complex problems, many of which may require urgent assessment. Work in a flexible way to provide cover across the Divisions and Board, as directed by the Managing Director. To provide a high quality, comprehensive, effective and proactivepersonal assistant service to the Managing Director. Diary management, proficient diary arrangements minimising disruption to pre-planned bookings and activities. Arranging travel and accommodation using electronic systems whereappropriate for Senior Managers What you'll need to succeed Experience as an Executive Assistant or Personal ExperienceExperience in social housing or public sectorHighly organised, proactive and demonstrates confidentiality at workExcellent multitasking skillsExperience of minute-takingExcellent IT skills using MS Office, including Teams and SharePoint What you'll get in return In return, you will receive an hourly pay of between £16 - £18 per hr and hybrid working for 3- 6 months. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Apr 20, 2024
Seasonal
Temp Executive Assistant with an immediate start Your new company This NHS Trust seeks to deliver prevention, protection, and emergency response services; using their trusted position in the community to influence the wider safety of people and working in partnership with other organisations, and you will be providing Executive Support to a senior member of staff. Your new role To provide a high quality, comprehensive, effective and proactive personal assistant service to the Managing Director and Divisional Directors for NHS Trust in all matters highly confidential and sensitive. Diary management, proficient diary arrangements minimising disruption to pre-planned bookings and activities.Arranging travel and accommodation using electronic systems.To maintain and enhance relationships with partner organisations and other external stakeholders. Prepare documents for signatory approval via DocuSign and ensuring that the process is fully delivered in a timely manner.Manage the on boarding process of new supplier requests for signatory approval via DocuSign.To provide administrative support for the monthly divisional governance meeting and other respective duties associated with the new patient safety guidelines. Undertake specific designated duties or tasks on behalf of the Managing Director and Divisional Directors. This will require an understanding of a range of work procedures and practices.The ability to prioritise tasks by ensuring the needs/requirements of the Managing Director.Deal appropriately with fairly complex problems, many of which may require urgent assessment. Work in a flexible way to provide cover across the Divisions and Board, as directed by the Managing Director. To provide a high quality, comprehensive, effective and proactivepersonal assistant service to the Managing Director. Diary management, proficient diary arrangements minimising disruption to pre-planned bookings and activities. Arranging travel and accommodation using electronic systems whereappropriate for Senior Managers What you'll need to succeed Experience as an Executive Assistant or Personal ExperienceExperience in social housing or public sectorHighly organised, proactive and demonstrates confidentiality at workExcellent multitasking skillsExperience of minute-takingExcellent IT skills using MS Office, including Teams and SharePoint What you'll get in return In return, you will receive an hourly pay of between £16 - £18 per hr and hybrid working for 3- 6 months. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Executive Assistant to Chief Finance Officer Executive Assistant to Chief Finance Officer London (Travel to Reigate required) - Hybrid (40% office based) We have an exciting opportunity for a Executive Assistant to Chief Finance Officer, to join our growing business. As our Executive Assistant to the Chief Finance Officer you will provide a professional, efficient and timely executive assistant service on a one to one basis to the CFO and Group General Counsel, to ensure time is focussed on governance, strategic planning and overall delivery of the company's objectives. Key Responsibilities: To support the CFO and be involved in their business activities, including work of a highly confidential and sensitive nature. Offer full EA support, including review all incoming correspondence (including emails) and action as appropriate. Follow up on required business items to progress actions and ensure outcomes are achieved, and ensure the CFO meets all required deadlines. To manage and control the CFO's diary and to resolve any scheduling issues, including ensuring sufficient time to complete the CFO's priorities and optimise the time they spent in the office. Quickly adapt the calendar according to priorities and business needs. To arrange travel and accommodation for business trips To organise off-site company meetings where required - sourcing venues, controlling and monitoring the contracts and budgets. Including results presentations and investor roadshows. To provide quality and timely EA support including co-ordinating and preparation of agendas, reports, presentations and minutes as required Processing of expenses claims, ensuring these adhere to Company policy Provide the wider team support on various administration and operational tasks as required To act as the conduit for communication between the Finance department and the other internal departments and the external contacts, demonstrating leadership to maintain credibility, trust and support with senior management To maintain own competence and personal development Skills and Experience: Considerable Executive Assistant experience gained working at a Senior Board level/ CFO Able to provide excellent administrative and organisational support with the ability to plan and prioritise Ability to liaise at all levels with excellent communication skills, in dealing with the most senior of internal and external contacts and exercising diplomacy and discretion at all times Ability to work on own initiative with a highly flexible attitude, whilst maintaining a high degree of confidentiality Ability to manage a high volume workload and deliver to a consistently high standard under pressure, maintaining accuracy whilst achieving timescales. Good time management and the ability to work flexibly to meet the needs of the business High level of initiative and self-motivation Adopt a confident, flexible attitude to managing competing demands Excellent inter-personal and communication skills both oral and written Excellent IT skills including advanced Outlook, advanced Word, intermediate Excel, advanced PowerPoint Team player with a strong work ethic and ability to build relationships with a range of individuals . Company Benefits A Competitive Salary, Pension Scheme and Life Assurance Along with 25 Days Annual Leave plus an Additional Day on us for your Birthday Private Medical Cover and Income Protection, just in case A generous and highly achievable bonus scheme - paid annually based on individual and company performance against targets Opportunity to progress within your career both in-role and within the company FREE access to the Headspace App, a 24/7 Employee Assistance Helpline and Trained Physical & Mental Health First Aiders (On-Site) A variety of Employee Funded Benefits available to you via our Online Benefits Portal Plus, several additional purchase options available for you and your loved one
Apr 20, 2024
Full time
Executive Assistant to Chief Finance Officer Executive Assistant to Chief Finance Officer London (Travel to Reigate required) - Hybrid (40% office based) We have an exciting opportunity for a Executive Assistant to Chief Finance Officer, to join our growing business. As our Executive Assistant to the Chief Finance Officer you will provide a professional, efficient and timely executive assistant service on a one to one basis to the CFO and Group General Counsel, to ensure time is focussed on governance, strategic planning and overall delivery of the company's objectives. Key Responsibilities: To support the CFO and be involved in their business activities, including work of a highly confidential and sensitive nature. Offer full EA support, including review all incoming correspondence (including emails) and action as appropriate. Follow up on required business items to progress actions and ensure outcomes are achieved, and ensure the CFO meets all required deadlines. To manage and control the CFO's diary and to resolve any scheduling issues, including ensuring sufficient time to complete the CFO's priorities and optimise the time they spent in the office. Quickly adapt the calendar according to priorities and business needs. To arrange travel and accommodation for business trips To organise off-site company meetings where required - sourcing venues, controlling and monitoring the contracts and budgets. Including results presentations and investor roadshows. To provide quality and timely EA support including co-ordinating and preparation of agendas, reports, presentations and minutes as required Processing of expenses claims, ensuring these adhere to Company policy Provide the wider team support on various administration and operational tasks as required To act as the conduit for communication between the Finance department and the other internal departments and the external contacts, demonstrating leadership to maintain credibility, trust and support with senior management To maintain own competence and personal development Skills and Experience: Considerable Executive Assistant experience gained working at a Senior Board level/ CFO Able to provide excellent administrative and organisational support with the ability to plan and prioritise Ability to liaise at all levels with excellent communication skills, in dealing with the most senior of internal and external contacts and exercising diplomacy and discretion at all times Ability to work on own initiative with a highly flexible attitude, whilst maintaining a high degree of confidentiality Ability to manage a high volume workload and deliver to a consistently high standard under pressure, maintaining accuracy whilst achieving timescales. Good time management and the ability to work flexibly to meet the needs of the business High level of initiative and self-motivation Adopt a confident, flexible attitude to managing competing demands Excellent inter-personal and communication skills both oral and written Excellent IT skills including advanced Outlook, advanced Word, intermediate Excel, advanced PowerPoint Team player with a strong work ethic and ability to build relationships with a range of individuals . Company Benefits A Competitive Salary, Pension Scheme and Life Assurance Along with 25 Days Annual Leave plus an Additional Day on us for your Birthday Private Medical Cover and Income Protection, just in case A generous and highly achievable bonus scheme - paid annually based on individual and company performance against targets Opportunity to progress within your career both in-role and within the company FREE access to the Headspace App, a 24/7 Employee Assistance Helpline and Trained Physical & Mental Health First Aiders (On-Site) A variety of Employee Funded Benefits available to you via our Online Benefits Portal Plus, several additional purchase options available for you and your loved one
Administration Assistant, temporary job, based in Brierley Hill. Your new company You will be joining an organisation in the Brierley Hill area for a new role in the Executive team, working as an Administration Assistant. Your new role This is an exciting new role where you will play an integral part in the day to day administrative operations, within the Executive team, for a temporary ongoing basis. This role will suit someone with good Administration experience who likes to be in a varied role. Responsibilities include: Provide administrative support including word processing, filing, photocopying and collating resources Update and maintain data within the systems and run reports when required Liaise with multiple departments and SLT Provide support to the Executive Assistant The role is working Monday to Friday full time, on site. There can be some flexibility with start and finish times. What you'll need to succeed Excellent IT skills including Excel and MS Teams Ability to work on your own initiative and prioritise tasks Demonstrate accuracy and attention to detail Be flexible and adaptable What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #
Apr 20, 2024
Seasonal
Administration Assistant, temporary job, based in Brierley Hill. Your new company You will be joining an organisation in the Brierley Hill area for a new role in the Executive team, working as an Administration Assistant. Your new role This is an exciting new role where you will play an integral part in the day to day administrative operations, within the Executive team, for a temporary ongoing basis. This role will suit someone with good Administration experience who likes to be in a varied role. Responsibilities include: Provide administrative support including word processing, filing, photocopying and collating resources Update and maintain data within the systems and run reports when required Liaise with multiple departments and SLT Provide support to the Executive Assistant The role is working Monday to Friday full time, on site. There can be some flexibility with start and finish times. What you'll need to succeed Excellent IT skills including Excel and MS Teams Ability to work on your own initiative and prioritise tasks Demonstrate accuracy and attention to detail Be flexible and adaptable What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #
A bit about us Do you want to join one of the world's fastest growing sports technology companies? Genius Sports is at the epicentre of the global network connecting sports, brands and fans through official live data. Our mission is simple. We champion a more sustainable sports data ecosystem that benefits all parties. We're looking for enthusiastic and ambitious people to join our talented team. If you see yourself becoming part of a global family building the future of sports entertainment together, then come and grow with us. We put trust in our people to deliver the difference for our clients around the world. It's why many of the world's largest leagues & federations such as the NFL, English Premier League, FIBA and NCAA choose to work with Genius Sports. The Role: The role directly supports the COO in all day-to-day activities and requires close management, the ability to prioritise, and supreme levels of organization and attention to detail. The successful candidate will be a self-starter capable of quickly learning context to apply in their day-to-day duties. Enthusiasm and initiative and ownership for this role is a must. The candidate should possess the desire go above and beyond. Main Responsibilities: Diary management, inbox management, arranging client lunches/dinners, expenses and other ad hoc tasks where required. Extensive international and national travel arrangements - ensuring that travel arrangements are booked timely and within budget, schedules and client trips are made visible to the teams and a transparent process is followed and communicated. Organizing and attending internal and external client and team meetings, including drafting agendas, minute taking and following up on action points (tantamount to project management in some cases). Arranging training, Away Days and team outings. Creation of PowerPoint presentations, proposals, Heads of Terms, letters, Board reports etc. Working in the office in our Soho, London office four days a week, with one day per week remote working. Working with other members of the administration team to provide ad hoc support and cover where necessary. Please note that due to the nature of the role, it is not strictly a typical 9.30am - 5.30pm position and there will be a requirement for occasional out of hours work/ travel. Required skills: Exceptional experience managing a senior executive's diary across multiple time zones. Incredible attention to detail. A team player who effectively interacts with peers and helps motivate other members of the team. Proactive in problem solving and issues resolution. Flexible in a fast paced and rapidly changing environment. High level of computer literacy. Effective oral and written communication skills. Excellent time management. Reliable, conscientious and dedicated. A Desire to go above and beyond. What's in it for you? As well as a competitive salary and annual leave allowance, our benefits include health insurance, skills training and much more, depending on the location. We also offer a host of softer benefits, including many social events throughout the year such as summer and winter holiday parties, monthly team building events, sports tournaments, charity days and wellbeing activities. How we work We have adapted a forward-thinking 'Ways of Working' framework, which sets out (amongst other things) the opportunities for Geniuses to work flexibly, remotely and on working holidays. It affects different teams and locations differently, so please ask for further information in how it would work with this role. Our employees are empowered to stretch the boundaries of what's achievable, always reaching further and pushing the edges to see what gives. We collaborate, we innovate, and we celebrate. We will continue to grow as an organisation and continue to invest in our highly talented and diverse team of Geniuses. Genius Sports Group is proud to be an equal opportunities employer. We recognize and celebrate the benefits that a diverse and inclusive workforce bring to our business, our customers and our staff. We welcome and will consider all applications regardless of age, different abilities or disability, gender re-assignment, marriage, pregnancy, maternity, race or nationality, religion or belief, sex and sexual orientation (and any other applicable status). Please let us know when you apply if you need any assistance during the recruiting process due to a disability.
Apr 20, 2024
Full time
A bit about us Do you want to join one of the world's fastest growing sports technology companies? Genius Sports is at the epicentre of the global network connecting sports, brands and fans through official live data. Our mission is simple. We champion a more sustainable sports data ecosystem that benefits all parties. We're looking for enthusiastic and ambitious people to join our talented team. If you see yourself becoming part of a global family building the future of sports entertainment together, then come and grow with us. We put trust in our people to deliver the difference for our clients around the world. It's why many of the world's largest leagues & federations such as the NFL, English Premier League, FIBA and NCAA choose to work with Genius Sports. The Role: The role directly supports the COO in all day-to-day activities and requires close management, the ability to prioritise, and supreme levels of organization and attention to detail. The successful candidate will be a self-starter capable of quickly learning context to apply in their day-to-day duties. Enthusiasm and initiative and ownership for this role is a must. The candidate should possess the desire go above and beyond. Main Responsibilities: Diary management, inbox management, arranging client lunches/dinners, expenses and other ad hoc tasks where required. Extensive international and national travel arrangements - ensuring that travel arrangements are booked timely and within budget, schedules and client trips are made visible to the teams and a transparent process is followed and communicated. Organizing and attending internal and external client and team meetings, including drafting agendas, minute taking and following up on action points (tantamount to project management in some cases). Arranging training, Away Days and team outings. Creation of PowerPoint presentations, proposals, Heads of Terms, letters, Board reports etc. Working in the office in our Soho, London office four days a week, with one day per week remote working. Working with other members of the administration team to provide ad hoc support and cover where necessary. Please note that due to the nature of the role, it is not strictly a typical 9.30am - 5.30pm position and there will be a requirement for occasional out of hours work/ travel. Required skills: Exceptional experience managing a senior executive's diary across multiple time zones. Incredible attention to detail. A team player who effectively interacts with peers and helps motivate other members of the team. Proactive in problem solving and issues resolution. Flexible in a fast paced and rapidly changing environment. High level of computer literacy. Effective oral and written communication skills. Excellent time management. Reliable, conscientious and dedicated. A Desire to go above and beyond. What's in it for you? As well as a competitive salary and annual leave allowance, our benefits include health insurance, skills training and much more, depending on the location. We also offer a host of softer benefits, including many social events throughout the year such as summer and winter holiday parties, monthly team building events, sports tournaments, charity days and wellbeing activities. How we work We have adapted a forward-thinking 'Ways of Working' framework, which sets out (amongst other things) the opportunities for Geniuses to work flexibly, remotely and on working holidays. It affects different teams and locations differently, so please ask for further information in how it would work with this role. Our employees are empowered to stretch the boundaries of what's achievable, always reaching further and pushing the edges to see what gives. We collaborate, we innovate, and we celebrate. We will continue to grow as an organisation and continue to invest in our highly talented and diverse team of Geniuses. Genius Sports Group is proud to be an equal opportunities employer. We recognize and celebrate the benefits that a diverse and inclusive workforce bring to our business, our customers and our staff. We welcome and will consider all applications regardless of age, different abilities or disability, gender re-assignment, marriage, pregnancy, maternity, race or nationality, religion or belief, sex and sexual orientation (and any other applicable status). Please let us know when you apply if you need any assistance during the recruiting process due to a disability.
We are excited to be looking for an Executive PA to work for the MD of this rather exceptional Company located here in Basingstoke. Whilst they are based in the UK they are a Global Company and experience of booking niche international travel and Visa's are absolutely essential to this role. Knowledge of SAP, Conquer, Outlook, Powerpoint, Word and Excel are also key for this role too. You're focus is the day to day organisation of the MD and the SLT. We need someone who is a confident communicator and is very organised. Diary Management, booking accommodation, travel, meetings, events, hospitality, social events involving high-end personnel from overseas, taking minutes and who is able to prioritise and thrives on a busy, varied role. We need someone who really does go above and beyond and really cares about what they do. It really is a rather unique Company who are incredibly professional and provide a beautiful working environment. Excellent benefits and whilst this is initially a contract position there is potential there for it to continue too. Whoever the successful candidate is, they will require clearance to be taken up prior to starting. Ideally we are looking for someone who can start in April. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 20, 2024
Contractor
We are excited to be looking for an Executive PA to work for the MD of this rather exceptional Company located here in Basingstoke. Whilst they are based in the UK they are a Global Company and experience of booking niche international travel and Visa's are absolutely essential to this role. Knowledge of SAP, Conquer, Outlook, Powerpoint, Word and Excel are also key for this role too. You're focus is the day to day organisation of the MD and the SLT. We need someone who is a confident communicator and is very organised. Diary Management, booking accommodation, travel, meetings, events, hospitality, social events involving high-end personnel from overseas, taking minutes and who is able to prioritise and thrives on a busy, varied role. We need someone who really does go above and beyond and really cares about what they do. It really is a rather unique Company who are incredibly professional and provide a beautiful working environment. Excellent benefits and whilst this is initially a contract position there is potential there for it to continue too. Whoever the successful candidate is, they will require clearance to be taken up prior to starting. Ideally we are looking for someone who can start in April. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Do you have experience in supporting a business leader with company secretary duties? Have you worked with a Board and/or Leadership team in terms of collating papers and monitoring actions? If yes, this may be the perfect role for you! The South East Consortium (SEC) is a not-for-profit organisation based at the Kent Science Park in Sittingbourne, representing social housing providers in London and the South East. SEC run more than 150 tenders every year across a diverse mix of organisations. SEC are looking for an Executive Assistant to join our team on a permanent part time basis working between 21-28 hours a week. We are happy to be flexible regarding the working pattern. You'll be working out of our Sittingbourne office at least twice per week and the remaining days from home. This is a brand-new high level Business Support role, working directly with the Chief Executive, Board and Leadership Team in an ambitious not for profit business focused on public procurement. You ll find this to be a varied role that provides high level support across our small organisation. This role will provide you with a fantastic opportunity to demonstrate your organisational and collaboration skills, providing exceptional service and support at the highest level. Championing a good working culture and being customer centric are of the highest importance to the Chief Executive you ll need to be passionate about this too. We re looking for someone who possess strong communication and organisational skills to: Support company secretary administration assisting the Chief Executive and Board to deliver their obligations as per our Code of Governance and Members Agreement Provide efficient and responsive EA support to SEC colleagues, making sure the priorities of Executives are actioned and achieved. Organise and summarise high level papers and reports, conducting additional research where necessary, to ensure that the Executive is in possession of all relevant background information needed. Take minutes of high-level meetings and record/monitor actions through to completion this will include all Board / Committee meeting and our AGM. Support the delivery of business-wide administrative projects to support our business following our recent incorporation project Support the business with the administration of its key policies and procedures. What you ll need Sufficient experience as a PA or EA in construction & procurement or a related professional field, where the exercise of judgment is limited to applying applicable policies, procedures, regulations. The ability to communicate effectively and concisely, displaying good interpersonal skills in multiple modes (phone, face-to-face, emails and in writing) using customer friendly language. The ability to use a variety of software packages to produce correspondence and documents, and maintain presentations, spreadsheets and databases. You ll be customer-focused, building strong relationships and ensuring customer satisfaction. In your supporting statement, it is important that you address how you meet the above criteria providing examples. Advert closing date: 11th April 2024 at 23:59 About us The South East Consortium (SEC) is a not-for-profit organisation, representing social housing providers in London and the South East. We deal with around £300m of public sector tenders whilst working to improve procurement practice across the housing sector. In 24/25 we forecast to turnover c£3.2m. It s a great time to be joining us we ve been around since 2005 but given our growth we ll move from an unincorporated entity part of Southern Housing to a Company Limited by Guarantee in Spring/Summer 2024. It s taken two years in planning but worth it. What's in it for you Pension Life assurance Healthcare cash plan Eyecare & dental Birthday leave Retailers discounts Cycle to work Buy & sell annual leave Season ticket loan In-house academy & career development Flexible working Inclusion and Diversity At SEC we work hard to create a diverse and inclusive culture and environment where people are respected for who they are. Encouraging inclusion is not just about protected characteristics, it s about celebrating differences of thought, opinion, experience, and perspective of each individual. We re all different in our own way and we want our colleagues to feel comfortable, that they belong, and are safe to be themselves at work, without fear of being judged or excluded, but valued for their contribution to our One Team approach.
Apr 20, 2024
Full time
Do you have experience in supporting a business leader with company secretary duties? Have you worked with a Board and/or Leadership team in terms of collating papers and monitoring actions? If yes, this may be the perfect role for you! The South East Consortium (SEC) is a not-for-profit organisation based at the Kent Science Park in Sittingbourne, representing social housing providers in London and the South East. SEC run more than 150 tenders every year across a diverse mix of organisations. SEC are looking for an Executive Assistant to join our team on a permanent part time basis working between 21-28 hours a week. We are happy to be flexible regarding the working pattern. You'll be working out of our Sittingbourne office at least twice per week and the remaining days from home. This is a brand-new high level Business Support role, working directly with the Chief Executive, Board and Leadership Team in an ambitious not for profit business focused on public procurement. You ll find this to be a varied role that provides high level support across our small organisation. This role will provide you with a fantastic opportunity to demonstrate your organisational and collaboration skills, providing exceptional service and support at the highest level. Championing a good working culture and being customer centric are of the highest importance to the Chief Executive you ll need to be passionate about this too. We re looking for someone who possess strong communication and organisational skills to: Support company secretary administration assisting the Chief Executive and Board to deliver their obligations as per our Code of Governance and Members Agreement Provide efficient and responsive EA support to SEC colleagues, making sure the priorities of Executives are actioned and achieved. Organise and summarise high level papers and reports, conducting additional research where necessary, to ensure that the Executive is in possession of all relevant background information needed. Take minutes of high-level meetings and record/monitor actions through to completion this will include all Board / Committee meeting and our AGM. Support the delivery of business-wide administrative projects to support our business following our recent incorporation project Support the business with the administration of its key policies and procedures. What you ll need Sufficient experience as a PA or EA in construction & procurement or a related professional field, where the exercise of judgment is limited to applying applicable policies, procedures, regulations. The ability to communicate effectively and concisely, displaying good interpersonal skills in multiple modes (phone, face-to-face, emails and in writing) using customer friendly language. The ability to use a variety of software packages to produce correspondence and documents, and maintain presentations, spreadsheets and databases. You ll be customer-focused, building strong relationships and ensuring customer satisfaction. In your supporting statement, it is important that you address how you meet the above criteria providing examples. Advert closing date: 11th April 2024 at 23:59 About us The South East Consortium (SEC) is a not-for-profit organisation, representing social housing providers in London and the South East. We deal with around £300m of public sector tenders whilst working to improve procurement practice across the housing sector. In 24/25 we forecast to turnover c£3.2m. It s a great time to be joining us we ve been around since 2005 but given our growth we ll move from an unincorporated entity part of Southern Housing to a Company Limited by Guarantee in Spring/Summer 2024. It s taken two years in planning but worth it. What's in it for you Pension Life assurance Healthcare cash plan Eyecare & dental Birthday leave Retailers discounts Cycle to work Buy & sell annual leave Season ticket loan In-house academy & career development Flexible working Inclusion and Diversity At SEC we work hard to create a diverse and inclusive culture and environment where people are respected for who they are. Encouraging inclusion is not just about protected characteristics, it s about celebrating differences of thought, opinion, experience, and perspective of each individual. We re all different in our own way and we want our colleagues to feel comfortable, that they belong, and are safe to be themselves at work, without fear of being judged or excluded, but valued for their contribution to our One Team approach.
Executive Assistant Location - Leeds Pay - 14.14 , office hours 12 week assignment with the view to extend You will be a highly effective communicator and a self-starter who can work effectively on their own initiative, problem solving in a challenging, busy and confidential work environment. Attention to detail and the ability to multi-task and co-ordinate a range of activities effectively is essential to being successful in this role. As a Executive Assistant your main duties will include: Servicing School committee meetings including scheduling meetings; booking venues; preparing agendas; producing minutes; circulating papers and following up on actions; Administrative support to members of the School leadership team, including diary management and event support; Dealing with room booking requests for School owned rooms; First point of contact for the School Operations Office reception, including visitors for the Head of School and interviews; Monitoring supplies and equipment, including ordering office supplies and equipment; Logging and reporting of Estates jobs; As a Executive Assistant you will have: Excellent interpersonal and communication skills including the ability to ensure diplomacy in dealing with a wide range of stakeholders up to a senior level within the University and/or in major organisations; Experience of drafting correspondence on behalf of senior colleagues and writing own correspondence and reports; Strong organisational skills with experience of organising and supporting meetings and events (including drafting agendas, minutes and reports etc.) that require complex arrangements; Excellent team working skills and the ability to line manage and co-ordinate and monitor activity across a range of priorities; Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy; Excellent IT skills, with accurate keyboard skills (experience of Microsoft Office) and the ability to assess and implement new technologies appropriate for an academic office environment;
Apr 20, 2024
Seasonal
Executive Assistant Location - Leeds Pay - 14.14 , office hours 12 week assignment with the view to extend You will be a highly effective communicator and a self-starter who can work effectively on their own initiative, problem solving in a challenging, busy and confidential work environment. Attention to detail and the ability to multi-task and co-ordinate a range of activities effectively is essential to being successful in this role. As a Executive Assistant your main duties will include: Servicing School committee meetings including scheduling meetings; booking venues; preparing agendas; producing minutes; circulating papers and following up on actions; Administrative support to members of the School leadership team, including diary management and event support; Dealing with room booking requests for School owned rooms; First point of contact for the School Operations Office reception, including visitors for the Head of School and interviews; Monitoring supplies and equipment, including ordering office supplies and equipment; Logging and reporting of Estates jobs; As a Executive Assistant you will have: Excellent interpersonal and communication skills including the ability to ensure diplomacy in dealing with a wide range of stakeholders up to a senior level within the University and/or in major organisations; Experience of drafting correspondence on behalf of senior colleagues and writing own correspondence and reports; Strong organisational skills with experience of organising and supporting meetings and events (including drafting agendas, minutes and reports etc.) that require complex arrangements; Excellent team working skills and the ability to line manage and co-ordinate and monitor activity across a range of priorities; Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy; Excellent IT skills, with accurate keyboard skills (experience of Microsoft Office) and the ability to assess and implement new technologies appropriate for an academic office environment;
Proactive Solutions Group Ltd
Grantham, Lincolnshire
Internal Sales Executive An electrical wholesaler based in Grantham have an opportunity for an Internal Sales Executive / Trade Counter Assistant / Telesales Executive to join the team in a mixed trade counter / sales position. The Electrical Wholesales Sales Advisor / Internal Sales Executive / Trade Counter Assistant will make outbound B2B telesales calls contacting potential businesses who would click apply for full job details
Apr 20, 2024
Full time
Internal Sales Executive An electrical wholesaler based in Grantham have an opportunity for an Internal Sales Executive / Trade Counter Assistant / Telesales Executive to join the team in a mixed trade counter / sales position. The Electrical Wholesales Sales Advisor / Internal Sales Executive / Trade Counter Assistant will make outbound B2B telesales calls contacting potential businesses who would click apply for full job details
Family Law Solicitor/ Leg Exec Chippenham Area/ Hybrid or office Based A exciting opportunity to join a high street specialist legal practice who specialising in employment law and civil litigation are looking for a Family Solicitor who will be expected to work independently, with the support of a legal assistant or paralegal. Responsibilities: As a Family Law Solicitor/Legal Executive, you will: Build your own caseload over time with the support of the Partner. Collaborate with the Partner to develop marketing and business development strategies. Demonstrate strong commercial and legal acumen, providing sound advice to a diverse client base. Utilise diplomatic skills, empathy, and good judgement. Work independently and autonomously. Experience Required: In this senior-level role, you will have experience in or exposure to the following areas of family law: Divorce Cohabitation TOLATA claims Children - living arrangement and other issues Children - financial provision Financial Claims and settlements Asset/Wealth protection Domestic abuse Injunctions Benefits: In return, you'll receive: 25 days holiday + bank holidays Up to 10% company pension contribution Private medical health insurance Onsite parking Flexible hybrid working options Career progression and development opportunities Ready for the Challenge? If you're prepared to contribute your expertise to a reputable law firm committed to employee welfare and client satisfaction, don't miss this opportunity. Apply now to be considered for this rewarding role. By contacting Olivia Reed on (phone number removed) or alternatively send your CV Yolk Recruitment is an equal opportunities employer and embraces diversity in our workforce. We employ the best people for the job at hand and actively encourage applications from all qualified candidates, regardless of gender, age, race, religion, sexual orientation, disability, educational background, parental status, gender identity or any other protected characteristic. We champion and celebrate diversity at Yolk allowing our team to bring their whole selves to work. Please note, whilst we do our best to contact all candidates, due to the high number of applications we receive we cannot guarantee this for every role. If you have not heard anything from us within 7 days of applying - then unfortunately you have been unsuccessful. Please keep an eye on our website for more opportunities.
Apr 20, 2024
Full time
Family Law Solicitor/ Leg Exec Chippenham Area/ Hybrid or office Based A exciting opportunity to join a high street specialist legal practice who specialising in employment law and civil litigation are looking for a Family Solicitor who will be expected to work independently, with the support of a legal assistant or paralegal. Responsibilities: As a Family Law Solicitor/Legal Executive, you will: Build your own caseload over time with the support of the Partner. Collaborate with the Partner to develop marketing and business development strategies. Demonstrate strong commercial and legal acumen, providing sound advice to a diverse client base. Utilise diplomatic skills, empathy, and good judgement. Work independently and autonomously. Experience Required: In this senior-level role, you will have experience in or exposure to the following areas of family law: Divorce Cohabitation TOLATA claims Children - living arrangement and other issues Children - financial provision Financial Claims and settlements Asset/Wealth protection Domestic abuse Injunctions Benefits: In return, you'll receive: 25 days holiday + bank holidays Up to 10% company pension contribution Private medical health insurance Onsite parking Flexible hybrid working options Career progression and development opportunities Ready for the Challenge? If you're prepared to contribute your expertise to a reputable law firm committed to employee welfare and client satisfaction, don't miss this opportunity. Apply now to be considered for this rewarding role. By contacting Olivia Reed on (phone number removed) or alternatively send your CV Yolk Recruitment is an equal opportunities employer and embraces diversity in our workforce. We employ the best people for the job at hand and actively encourage applications from all qualified candidates, regardless of gender, age, race, religion, sexual orientation, disability, educational background, parental status, gender identity or any other protected characteristic. We champion and celebrate diversity at Yolk allowing our team to bring their whole selves to work. Please note, whilst we do our best to contact all candidates, due to the high number of applications we receive we cannot guarantee this for every role. If you have not heard anything from us within 7 days of applying - then unfortunately you have been unsuccessful. Please keep an eye on our website for more opportunities.
Executive Assistant Are you an experienced Executive Assistant who enjoys supporting senior leaders? We are recruiting for a reputable educational establishment based in Egham who is seeking an Executive Assistant to provide a high level of professional executive and administrative support to the Senior Leadership Team. This role is an office-based role. Key responsibilities for the Executive Assistant: Provide efficient, high quality and confidential business, administrative and executive support to the Vice-Chancellor and Principal's Office. Ensuring the Senior Leadership Team members are in the right place at the right time, with the right papers, and managing office tasks. Assist the Vice-Chancellor and Principal's Office in preparation for meetings/talks/visits, including finding out about events and inputting into presentations/briefings. Manage a complex and busy diary for the Senior Leadership Team Day to day tasks will include the organisation of meetings, booking venues, arranging hospitality, and making travel arrangements (including visa requirements) as necessary. Facilitate and service high level committees as required, taking clear, concise, and accurate minutes and following these up with a high degree of professionalism, clarity and confidentiality. Manage responses to incoming correspondence, phone calls and emails, some of which may be complex and sensitive. Identify priorities and respond appropriately (including drafting responses) or redirect to an appropriate person. Create and maintain accurate electronic (and paper) files with respect to central documentation for the Vice-Chancellor and Principal's Office. Develop and maintain a good working knowledge of relevant University policies and procedures, as well as organisational and committee structures. Ensure any expenditure is managed within a specified budget, and take responsibility for financial administration (requisitions, invoices, receipting, expense claims) ensuring compliance with financial and expense regulations. Executive Assistant Skills and Experience: Experience of providing an effective and comprehensive administrative service at a senior level Good working knowledge of MS Office (including Word, Excel, Power Point and Outlook) and Teams. High level organisational and prioritisation skills Ability to maintain helpful and professional standards in all situations, with demonstrable experience of working effectively under pressure while managing confidential and sensitive issues with tact and diplomacy. Experience of minute taking and report writing as well as excellent diary management skills. Flexibility to work outside normal office hours, if required. Excellent verbal and written communication skills with fluency in both spoken and written English and the ability to adjust these to suit the circumstance. A commitment to professional customer service, with the ability to communicate effectively, building relationships and networks with a wide range of internal and external stakeholders to facilitate this. Pro-active and able to work efficiently and effectively to meet deadlines, pursuing tasks until results are achieved, remaining calm under pressure. Ability to assimilate information, develop a depth of understanding of a wide variety of complex and sensitive issues. If this Executive Assistant role is of interest to you, please click apply or contact Marie Spratley in our Egham office.
Apr 20, 2024
Full time
Executive Assistant Are you an experienced Executive Assistant who enjoys supporting senior leaders? We are recruiting for a reputable educational establishment based in Egham who is seeking an Executive Assistant to provide a high level of professional executive and administrative support to the Senior Leadership Team. This role is an office-based role. Key responsibilities for the Executive Assistant: Provide efficient, high quality and confidential business, administrative and executive support to the Vice-Chancellor and Principal's Office. Ensuring the Senior Leadership Team members are in the right place at the right time, with the right papers, and managing office tasks. Assist the Vice-Chancellor and Principal's Office in preparation for meetings/talks/visits, including finding out about events and inputting into presentations/briefings. Manage a complex and busy diary for the Senior Leadership Team Day to day tasks will include the organisation of meetings, booking venues, arranging hospitality, and making travel arrangements (including visa requirements) as necessary. Facilitate and service high level committees as required, taking clear, concise, and accurate minutes and following these up with a high degree of professionalism, clarity and confidentiality. Manage responses to incoming correspondence, phone calls and emails, some of which may be complex and sensitive. Identify priorities and respond appropriately (including drafting responses) or redirect to an appropriate person. Create and maintain accurate electronic (and paper) files with respect to central documentation for the Vice-Chancellor and Principal's Office. Develop and maintain a good working knowledge of relevant University policies and procedures, as well as organisational and committee structures. Ensure any expenditure is managed within a specified budget, and take responsibility for financial administration (requisitions, invoices, receipting, expense claims) ensuring compliance with financial and expense regulations. Executive Assistant Skills and Experience: Experience of providing an effective and comprehensive administrative service at a senior level Good working knowledge of MS Office (including Word, Excel, Power Point and Outlook) and Teams. High level organisational and prioritisation skills Ability to maintain helpful and professional standards in all situations, with demonstrable experience of working effectively under pressure while managing confidential and sensitive issues with tact and diplomacy. Experience of minute taking and report writing as well as excellent diary management skills. Flexibility to work outside normal office hours, if required. Excellent verbal and written communication skills with fluency in both spoken and written English and the ability to adjust these to suit the circumstance. A commitment to professional customer service, with the ability to communicate effectively, building relationships and networks with a wide range of internal and external stakeholders to facilitate this. Pro-active and able to work efficiently and effectively to meet deadlines, pursuing tasks until results are achieved, remaining calm under pressure. Ability to assimilate information, develop a depth of understanding of a wide variety of complex and sensitive issues. If this Executive Assistant role is of interest to you, please click apply or contact Marie Spratley in our Egham office.
Executive Assistant - C-Suite - Global Insurance £55k -£65k - 12-month FTC 12-month FTC - Hybrid City, London Start date: ASAP Is this the role for you: Are you looking for an exciting, busy, and traditional C-Suite EA opportunity? I am looking for an experienced Executive Assistant to join an established Global Insurance Firm in the City on a 12-month fixed term contract basis. As an experienced Executive Assistant, you will support and assist the CEO with all their organisational and administrative needs. What you will do: Manage the CEO's complex and extremely busy diary Organise Global travel - Travel management to include transport, accommodation, Visas etc. Manage the CEO's busy Inbox Process expenses Organise events, meetings, breakfasts, lunches, dinners, conferences etc. Arranging and communicating agendas, preparation for Board meetings Professional gate keeping Taking and writing up minutes Other ad hoc administrative duties What you will need: The ideal candidate must have solid and proven work experience of supporting at C-Suite level. This role will suit an Executive Assistant who is currently working or has worked previously supporting at this level within Insurance (preferable), or Financial Services. You will be a highly organised, tech savvy individual with advanced level MS Office skills, particularly PowerPoint, Word, Excel, and Outlook. You will have outstanding communication skills, incredible attention to detail, an analytical mind with excellent business acumen. You will have the natural ability and skills to liaise and build relationships at all levels confidently and comfortably. You will be able to work calmly under pressure and be used to working to tight deadlines. If you have the necessary skills for this role, are available at short notice and have worked as, or are working as a C-Suite Executive Assistant within the Insurance sector then please apply today for consideration.
Apr 20, 2024
Executive Assistant - C-Suite - Global Insurance £55k -£65k - 12-month FTC 12-month FTC - Hybrid City, London Start date: ASAP Is this the role for you: Are you looking for an exciting, busy, and traditional C-Suite EA opportunity? I am looking for an experienced Executive Assistant to join an established Global Insurance Firm in the City on a 12-month fixed term contract basis. As an experienced Executive Assistant, you will support and assist the CEO with all their organisational and administrative needs. What you will do: Manage the CEO's complex and extremely busy diary Organise Global travel - Travel management to include transport, accommodation, Visas etc. Manage the CEO's busy Inbox Process expenses Organise events, meetings, breakfasts, lunches, dinners, conferences etc. Arranging and communicating agendas, preparation for Board meetings Professional gate keeping Taking and writing up minutes Other ad hoc administrative duties What you will need: The ideal candidate must have solid and proven work experience of supporting at C-Suite level. This role will suit an Executive Assistant who is currently working or has worked previously supporting at this level within Insurance (preferable), or Financial Services. You will be a highly organised, tech savvy individual with advanced level MS Office skills, particularly PowerPoint, Word, Excel, and Outlook. You will have outstanding communication skills, incredible attention to detail, an analytical mind with excellent business acumen. You will have the natural ability and skills to liaise and build relationships at all levels confidently and comfortably. You will be able to work calmly under pressure and be used to working to tight deadlines. If you have the necessary skills for this role, are available at short notice and have worked as, or are working as a C-Suite Executive Assistant within the Insurance sector then please apply today for consideration.
Clarendon Fine Art is the world's leading gallery group within the modern and contemporary fine art market. The business was founded by Helen Swaby 30 years ago to tackle the elitism that dominates the world of art and to change the perception that contemporary art was just for the chosen few. It works in partnership with many of the finest contemporary artists from around the world, showcasing award winners and household names such as Christian Hook, Mr Brainwash, Maxim, The Connor Brothers, Dan Pearce, Fabian Perez and Sheree Valentine Daines. It also prides itself on introducing outstanding new emerging talent to a discerning audience of art lovers. In addition, the company offers an exciting portfolio of 20th Century Modern Masters, including L.S. Lowry, Picasso, Miro, Chagall, Dali etc alongside the best contemporary living talents including Banksy and Andy Warhol. Original prices range from a thousand to hundreds of thousands The Role: Helen Swaby is as involved in the business today as she was 30 years ago, with her drive, passion and hands on approach she is the driving force to the success of our business. Due to our continuing success and growth, we have a rare and exciting opportunity for an ambitious and talented individual to join our dynamic, passionate, courageous, and pioneering CEO, Helen Swaby as she leads the world's largest gallery group. Helen is looking for someone with the same energy, drive and passion as her to support her both personally and professionally as an Executive Assistant in this exciting, growing and dynamic business space. You will provide exemplary executive support to Helen Swaby, CEO, whilst reporting to Beth Butterwick, Managing Director, responsible for but not limited to: Providing high level management support to the CEO, and wider Leadership team, including: Full diary management inc. meeting scheduling and preparation. Correspondence review and reply inc. post, email and social media. Coordination of travel arrangements and logistics. Personal administrative support inc. life event management. Act as a primary point of contact for internal and external stakeholders, screening and prioritising communications such as emails, phone calls, and mail. Attending meetings on behalf of the CEO / Other Leadership Team members as appropriate. Build and maintain positive relationships with stakeholders, including clients, artists, and colleagues. Build trusting and effective relationships, anticipating the CEO's requirements, developing their confidence in you, and demonstrating discretion. Acting as a source of advice for the CEO on a range of issues, collating best available information and distilling into succinct, counsel, briefing and other materials. Represent the directors professionally and handle inquiries and requests in a timely and courteous manner. Handling confidential information with diplomacy and absolute discretion. Preparing and editing correspondence, communications, and presentations as well as providing accurate minutes following all meetings. Prioritising and managing multiple tasks simultaneously, anticipating needs and proactively addressing them with urgency. Be available outside usual office hours for adhoc support and events attendance. Be able to travel and work outside UK for adhoc business support inc. the US. Person Specification This role will work hand in hand with Helen Swaby and as such requires someone who has previous experience as an Executive Assistant supporting a busy CEO. You will have meticulous attention to detail, be able to work under pressure and manage changing priorities. This role will suit a passionate confident communicator who has a positive can-do attitude. You will also: Bachelor's degree or equivalent experience. Experience as an Executive Assistant to a CEO. Experience in a luxury retail environment would be beneficial. Excellent organisational skills with the ability to take a flexible approach and proactively prioritise workload to ensure deadlines are met. Proficient knowledge of MS Outlook, word, PowerPoint and Excel. Exceptional communication skills both written and verbal. Expertise in developing and managing effective working relationships with a range of internal and external stakeholders. Experience in working collaboratively with other colleagues and senior stakeholders to deliver on projects. Full Drivers Licence and Valid Passport. Why Choose Us?: Hybrid working pattern. 25 days annual leave + bank holidays. Free onsite parking. Contributory employee pension scheme. Join the wider company at social events throughout the year. We offer a 24/7 helpline for you and your relatives, somebody to talk to, mental health assessments and action plans for short term counselling. We offer you benefits and discounts including food, drink, retailers and fun days out! Employee discount scheme on our contemporary portfolio of artwork! Milestone rewards to celebrate your big life events both inside and outside of work. Seasonal 'thank you' gifts from the company throughout the year.
Apr 20, 2024
Full time
Clarendon Fine Art is the world's leading gallery group within the modern and contemporary fine art market. The business was founded by Helen Swaby 30 years ago to tackle the elitism that dominates the world of art and to change the perception that contemporary art was just for the chosen few. It works in partnership with many of the finest contemporary artists from around the world, showcasing award winners and household names such as Christian Hook, Mr Brainwash, Maxim, The Connor Brothers, Dan Pearce, Fabian Perez and Sheree Valentine Daines. It also prides itself on introducing outstanding new emerging talent to a discerning audience of art lovers. In addition, the company offers an exciting portfolio of 20th Century Modern Masters, including L.S. Lowry, Picasso, Miro, Chagall, Dali etc alongside the best contemporary living talents including Banksy and Andy Warhol. Original prices range from a thousand to hundreds of thousands The Role: Helen Swaby is as involved in the business today as she was 30 years ago, with her drive, passion and hands on approach she is the driving force to the success of our business. Due to our continuing success and growth, we have a rare and exciting opportunity for an ambitious and talented individual to join our dynamic, passionate, courageous, and pioneering CEO, Helen Swaby as she leads the world's largest gallery group. Helen is looking for someone with the same energy, drive and passion as her to support her both personally and professionally as an Executive Assistant in this exciting, growing and dynamic business space. You will provide exemplary executive support to Helen Swaby, CEO, whilst reporting to Beth Butterwick, Managing Director, responsible for but not limited to: Providing high level management support to the CEO, and wider Leadership team, including: Full diary management inc. meeting scheduling and preparation. Correspondence review and reply inc. post, email and social media. Coordination of travel arrangements and logistics. Personal administrative support inc. life event management. Act as a primary point of contact for internal and external stakeholders, screening and prioritising communications such as emails, phone calls, and mail. Attending meetings on behalf of the CEO / Other Leadership Team members as appropriate. Build and maintain positive relationships with stakeholders, including clients, artists, and colleagues. Build trusting and effective relationships, anticipating the CEO's requirements, developing their confidence in you, and demonstrating discretion. Acting as a source of advice for the CEO on a range of issues, collating best available information and distilling into succinct, counsel, briefing and other materials. Represent the directors professionally and handle inquiries and requests in a timely and courteous manner. Handling confidential information with diplomacy and absolute discretion. Preparing and editing correspondence, communications, and presentations as well as providing accurate minutes following all meetings. Prioritising and managing multiple tasks simultaneously, anticipating needs and proactively addressing them with urgency. Be available outside usual office hours for adhoc support and events attendance. Be able to travel and work outside UK for adhoc business support inc. the US. Person Specification This role will work hand in hand with Helen Swaby and as such requires someone who has previous experience as an Executive Assistant supporting a busy CEO. You will have meticulous attention to detail, be able to work under pressure and manage changing priorities. This role will suit a passionate confident communicator who has a positive can-do attitude. You will also: Bachelor's degree or equivalent experience. Experience as an Executive Assistant to a CEO. Experience in a luxury retail environment would be beneficial. Excellent organisational skills with the ability to take a flexible approach and proactively prioritise workload to ensure deadlines are met. Proficient knowledge of MS Outlook, word, PowerPoint and Excel. Exceptional communication skills both written and verbal. Expertise in developing and managing effective working relationships with a range of internal and external stakeholders. Experience in working collaboratively with other colleagues and senior stakeholders to deliver on projects. Full Drivers Licence and Valid Passport. Why Choose Us?: Hybrid working pattern. 25 days annual leave + bank holidays. Free onsite parking. Contributory employee pension scheme. Join the wider company at social events throughout the year. We offer a 24/7 helpline for you and your relatives, somebody to talk to, mental health assessments and action plans for short term counselling. We offer you benefits and discounts including food, drink, retailers and fun days out! Employee discount scheme on our contemporary portfolio of artwork! Milestone rewards to celebrate your big life events both inside and outside of work. Seasonal 'thank you' gifts from the company throughout the year.