MM Search
MM Search are delighted to be working with our client RCapital on an exciting Office Manager role. They are looking for an experienced Office Manager with experience of Xero Accounting software. Office Management Office Fire Marshall and first aider Manage the reception/Admin assistant role (recurring recruitment for role, training individual in role, managing daily in terms of monitoring what they are doing/tasks, booking ad hoc holiday cover, making sure individual is up to date with first aid and fire Marshall training) Recruitment for Support function roles (PA, EA roles) creating job spec, liaising with recruiters, short listing, interviewing, sending on offers to recruiters, etc) Onboarding for new employees (collecting new starter form, collecting ID, POA, emergency numbers, bank details for Payroll, adding individual to EE/Vodafone accounts, health insurance policy, Ringcentral, Disc (personality) profiles, Webexpenses, arranging headshots, business cards, liaising with RN for email addresses, arranging keys to be cut, alarm fobs, setting up with locker, calculating annual leave allowance pro rata for new employees, and sometimes ordering tech) Offboarding for employees: Notifying Payroll of last day and pro rata annual leave to pay out, collecting any Rcapital tech, removing employee from health insurance, EE/Vodafone account, Webexpenses, requesting RN cut off access to email and server, asking Jen to remove from website, retrieving office keys. Scheduling monthly team meetings and compiling monthly team meeting slides for OPS meeting Administering the Office contents insurance (which includes employers liability for Hay Wain, Blazehill and Rcapital) Administering the Rcapital Health insurance policy (onboarding and offboarding employees, annual renewals, or changes) Administering the EE and Vodafone company account (checking invoices, querying charges, onboarding/offboarding employees, making changes, upgrades, etc.) Administering and managing the Rcapital facilities management providers/accounts: Example: Business rates, British Gas, SSE, alarm company, Addison Lee, Vision, cleaning company, aircon maintenance, Plant plan, Total data file storage, PAT testing to name a few. The activity involved in each supplier varies and can range from receiving and checking monthly invoices to arranging monthly or annual maintenance visits/ taking a more active role in how the provider is functioning/performing. Recording/maintaining database of all relevant up to date info regarding all contracts, accounts, and suppliers we have (this is for continuity that Reception can have access to all accounts. Liaising with Chapman Petrie (managing agents) on Service charges and rental payments in accordance with the annual budget which you also review, changes within the building, any issues that arise, fire drills and fire risk assessments, communal areas, and relaying info to staff/Partners. Arranging for any ad hoc office touch ups/things that need fixing (Quooker taps, new signage, broken handles, reporting tech issues to JW, Printer issues, shredder breaking down, coffee machine maintenance, etc) Administering the holiday tracker (receiving employee requests and getting approval from Phil, recording employees leave, adding to calendars, providing Payroll with info re employees who are leaving (pro rata leave to be paid out.) Maintaining certain folders on server (Office management, HR policies, Rcapital templates) Manage office assignment of lease/lease renewals. Ordering corporate gifts (usually hampers at the end of each year) General support when needed on ad hoc things example: Archant property gas issue. Events Organising Rcapital events each year. (2022 there was 9 events, 2023 there are 8 currently scheduled excluding staff nights out) Events differ in size and complexity, but example of some activities listed below are: Liaising with Partners or events host on invitee list Creating/drafting event invites (sourcing images, drafting wording, compiling attendee invitee contact details to import to Mailchimp, setting up campaign) Responses/dropouts/re-invites/replacements Sourcing and booking hotels. Sourcing and booking event venues, some with special facility requirements specific to event (Bike Ride), and confirming drinks, canape, and menu selection. Arranging catering/waiters/cleaners Sourcing and booking transfers or travel other than flights. Continue event comms to attendees (chasers to non-respondents, finer details to attendees, reminders, dietary requirements, indemnity forms) Collecting passport info, booking flights, and communicating info to each participant Keeping record of deposits/final payment and cancellation cut offs. Handling last minute change of plans/dropouts/change of participants Create schedule/itinerary of event/weekend. Creating seating plans Confirming and reconfirming arrangements/collections/timings etc Organising certain merchandise for events (Beanies, bottles, pens, notebooks, umbrellas sourcing suppliers, quotes, mock approvals, orders, payment, etc) Bookkeeping/Banking Bookkeeping in Xero for Three V Partnership LLP and Aston Partnership Reviewing all invoices in Xero for Rcapital Partners LLP, checking they are correct with Rcapital contact who arranged the work, then confirming with Phil for approval. Processing and preparing requested payments/transfers for authorisation for Three V Partnership LLP, Three V Euro, Fat Tyre, RR, Quilam, Aston Partnership, Rcapital Partners LLP, HWGL, and Blazehill - (Supplier payments, drawdown requests, staff expenses etc.) As well as certain ad hoc payments from Portfolio entities eg Independent Group (UK) Limited Preparing weekly payment schedule for Three V Partnership LLP, Rcapital Partners LLP, HWGL, RR, Quilam, Blazehill, Aston Partnership and ensuring approval had been appropriately received. Authorising portfolio company payments where required. Ad hoc projects Blazehill Capital Limited (project management on startup) The Rcapital office move from 5th Floor to 4th Floor. Transition from Three V Partnership LLP to Rcapital Partners LLP Hay Wain Administering holiday tracker (recording employees leave, adding to calendars, info for onboarding/offboarding of employees in relation to amount of pro rata leave) Hay Wain staff health insurance policies (renewal, new employee onboarding and offboarding) Employers liability insurance (on the Rcapital policy) Blazehill Administer the Blazehill Directors and Officers insurance. Administer the Blazehill health insurance policy (renewal, new employee onboarding and offboarding) Blazehill employee onboarding for new employees (collecting new starter form, collecting ID, POA, emergency numbers, bank details for Payroll, health insurance policy, arranging headshots, business cards, liaising with RN for email addresses, arranging keys to be cut, alarm fobs, setting up with locker and sometimes ordering tech) ICO Annual registration renewal Employers liability insurance (on the Rcapital policy) QR code renewal for Blazehill business cards (annual) Salary on Offer is £52,000. Hybrid working = 4 days in the office with 1 at home.
MM Search are delighted to be working with our client RCapital on an exciting Office Manager role. They are looking for an experienced Office Manager with experience of Xero Accounting software. Office Management Office Fire Marshall and first aider Manage the reception/Admin assistant role (recurring recruitment for role, training individual in role, managing daily in terms of monitoring what they are doing/tasks, booking ad hoc holiday cover, making sure individual is up to date with first aid and fire Marshall training) Recruitment for Support function roles (PA, EA roles) creating job spec, liaising with recruiters, short listing, interviewing, sending on offers to recruiters, etc) Onboarding for new employees (collecting new starter form, collecting ID, POA, emergency numbers, bank details for Payroll, adding individual to EE/Vodafone accounts, health insurance policy, Ringcentral, Disc (personality) profiles, Webexpenses, arranging headshots, business cards, liaising with RN for email addresses, arranging keys to be cut, alarm fobs, setting up with locker, calculating annual leave allowance pro rata for new employees, and sometimes ordering tech) Offboarding for employees: Notifying Payroll of last day and pro rata annual leave to pay out, collecting any Rcapital tech, removing employee from health insurance, EE/Vodafone account, Webexpenses, requesting RN cut off access to email and server, asking Jen to remove from website, retrieving office keys. Scheduling monthly team meetings and compiling monthly team meeting slides for OPS meeting Administering the Office contents insurance (which includes employers liability for Hay Wain, Blazehill and Rcapital) Administering the Rcapital Health insurance policy (onboarding and offboarding employees, annual renewals, or changes) Administering the EE and Vodafone company account (checking invoices, querying charges, onboarding/offboarding employees, making changes, upgrades, etc.) Administering and managing the Rcapital facilities management providers/accounts: Example: Business rates, British Gas, SSE, alarm company, Addison Lee, Vision, cleaning company, aircon maintenance, Plant plan, Total data file storage, PAT testing to name a few. The activity involved in each supplier varies and can range from receiving and checking monthly invoices to arranging monthly or annual maintenance visits/ taking a more active role in how the provider is functioning/performing. Recording/maintaining database of all relevant up to date info regarding all contracts, accounts, and suppliers we have (this is for continuity that Reception can have access to all accounts. Liaising with Chapman Petrie (managing agents) on Service charges and rental payments in accordance with the annual budget which you also review, changes within the building, any issues that arise, fire drills and fire risk assessments, communal areas, and relaying info to staff/Partners. Arranging for any ad hoc office touch ups/things that need fixing (Quooker taps, new signage, broken handles, reporting tech issues to JW, Printer issues, shredder breaking down, coffee machine maintenance, etc) Administering the holiday tracker (receiving employee requests and getting approval from Phil, recording employees leave, adding to calendars, providing Payroll with info re employees who are leaving (pro rata leave to be paid out.) Maintaining certain folders on server (Office management, HR policies, Rcapital templates) Manage office assignment of lease/lease renewals. Ordering corporate gifts (usually hampers at the end of each year) General support when needed on ad hoc things example: Archant property gas issue. Events Organising Rcapital events each year. (2022 there was 9 events, 2023 there are 8 currently scheduled excluding staff nights out) Events differ in size and complexity, but example of some activities listed below are: Liaising with Partners or events host on invitee list Creating/drafting event invites (sourcing images, drafting wording, compiling attendee invitee contact details to import to Mailchimp, setting up campaign) Responses/dropouts/re-invites/replacements Sourcing and booking hotels. Sourcing and booking event venues, some with special facility requirements specific to event (Bike Ride), and confirming drinks, canape, and menu selection. Arranging catering/waiters/cleaners Sourcing and booking transfers or travel other than flights. Continue event comms to attendees (chasers to non-respondents, finer details to attendees, reminders, dietary requirements, indemnity forms) Collecting passport info, booking flights, and communicating info to each participant Keeping record of deposits/final payment and cancellation cut offs. Handling last minute change of plans/dropouts/change of participants Create schedule/itinerary of event/weekend. Creating seating plans Confirming and reconfirming arrangements/collections/timings etc Organising certain merchandise for events (Beanies, bottles, pens, notebooks, umbrellas sourcing suppliers, quotes, mock approvals, orders, payment, etc) Bookkeeping/Banking Bookkeeping in Xero for Three V Partnership LLP and Aston Partnership Reviewing all invoices in Xero for Rcapital Partners LLP, checking they are correct with Rcapital contact who arranged the work, then confirming with Phil for approval. Processing and preparing requested payments/transfers for authorisation for Three V Partnership LLP, Three V Euro, Fat Tyre, RR, Quilam, Aston Partnership, Rcapital Partners LLP, HWGL, and Blazehill - (Supplier payments, drawdown requests, staff expenses etc.) As well as certain ad hoc payments from Portfolio entities eg Independent Group (UK) Limited Preparing weekly payment schedule for Three V Partnership LLP, Rcapital Partners LLP, HWGL, RR, Quilam, Blazehill, Aston Partnership and ensuring approval had been appropriately received. Authorising portfolio company payments where required. Ad hoc projects Blazehill Capital Limited (project management on startup) The Rcapital office move from 5th Floor to 4th Floor. Transition from Three V Partnership LLP to Rcapital Partners LLP Hay Wain Administering holiday tracker (recording employees leave, adding to calendars, info for onboarding/offboarding of employees in relation to amount of pro rata leave) Hay Wain staff health insurance policies (renewal, new employee onboarding and offboarding) Employers liability insurance (on the Rcapital policy) Blazehill Administer the Blazehill Directors and Officers insurance. Administer the Blazehill health insurance policy (renewal, new employee onboarding and offboarding) Blazehill employee onboarding for new employees (collecting new starter form, collecting ID, POA, emergency numbers, bank details for Payroll, health insurance policy, arranging headshots, business cards, liaising with RN for email addresses, arranging keys to be cut, alarm fobs, setting up with locker and sometimes ordering tech) ICO Annual registration renewal Employers liability insurance (on the Rcapital policy) QR code renewal for Blazehill business cards (annual) Salary on Offer is £52,000. Hybrid working = 4 days in the office with 1 at home.
Vistry Group
Gloucester, Gloucestershire
We have a great opportunity for an Assistant Site Manager to join our team within Vistry Cotswolds, at our site in Gloucester. As our Assistant Site Manager, you will help with the day-to-day delivery of site-based project or remedial work. You will assist in the control and delivery of construction projects to meet customer specifications (safety, quality, time, etc.) such that all risk, specification, and project objectives are met in full. You will assist and when required, deputise for the Site Manager to effectively motivate, support, and manage the site-based team to ensure that the required health, safety and environmental performance standards are achieved. To achieve the programme and quality requirements. To promote the importance of customer relationships to the site-based team to include directly employed and sub-contracted staff. Complete all relevant paperwork as required. Let's cut to the chase, what's in it for you Competitive basic salary and annual bonus Company car, car allowance or travel allowance Agile working possible (dependent on role) Up to 33 days annual leave plus bank holidays Private Healthcare Competitive contributory pension scheme Life assurance - 4 x your annual salary Share incentive schemes Employee rewards portal with many more benefits In return, what we would like from you Behave in line with our company values - Integrity, Caring and Quality CSCS Card Valid SMSTS Certificate Experience working on new build projects Experience in the management of Health and Safety Desirable NVQ Level 3-4 BTEC diploma in Building Construction or similar Valid Scaffold Inspection certificate Valid LOLER certificate Qualified to the required CIOB Grade applicable at the time in accordance with group policy Good working knowledge of Microsoft Word, Excel, Power Project and Asta Team plan Valid First Aid at Work Certificate Managing all aspects of the build process Up to date knowledge of Health and Safety obligations and building legislation More about the Assistant Site Manager role In conjunction with the Area Build Director and Site Manager, assist with the preparation of the master build programme and review and revise in line with budget requirements. Conduct regular checks to ensure construction methods and timescales are correct and take corrective action if the site is not compliant. Liaise with the utility companies to ensure the build programme requirements are met. Ensure just in time material flow to trades. Manage all staff on site to ensure adherence to the waste policy. Arrange/attend meetings on site with the sub-contractors on a weekly basis. Agree and manage the equipment, plant, staffing and sub-contract requirements for the site. Conduct/attend fortnightly meetings with trades on site to promote communication, standards and objectives. Respond to all queries from trades and action accordingly. Discuss site presentation at sub-contractor adjudication and site meetings. Maintain the highest standard of site presentation at all times. Meet with the Sales Team Leader weekly to discuss site presentation and progress and ensure that all actions are completed within agreed timescales. Ensure compliance with the Company's health and safety and environmental policies and procedures. Maintain all statutory records on a daily/weekly basis as required. Ensure that all staff, sub-contractors and visitors to the site are appropriately inducted. Assist the Site Manager in ensuring traffic management and site strategy plans are in place and reviewed. as required. Follow Company guidelines in relation to accident and incident reporting procedures. In the absence of the Site Manager assess the site prior to the start of the working day responding to any emergencies and addressing any areas of risk. Regularly walk all areas of the site to observe general standards of health and safety and take remedial action. as appropriate. Ensure all trades are using the appropriate personal protective equipment. Attend health and safety and other training courses are required by the Company. In the absence of the Site Manager, ensure the site is secure at the end of each day. Ensure the forklift checklist is completed on a weekly basis and that all sub-contractor plant is roadworthy. Include health and safety and environment on the agenda for all site team meetings. Keep the health and safety compendium up to date at all times. In the absence of the Site Manager accompany health and safety advisors during site visits and undertake remedial action as appropriate. Assist the Site Manager in reviewing and actioning risk assessments and method statements for all operations. Deliver quality inductions to all sub-contractors on site to ensure the required quality standards are me. Action items raised by the Area Build Director, Site Manager, Sales or Customer Care. Participate in daily talks with the team to prioritise workloads. Ensure that all materials are checked for damage and that they meet the required quality standards. Ensure sub-contractors adhere to the protection guidelines as stated in the trade specification. In conjunction with the Site Manager, complete PPQA checklists accurately and return to the regional office on a weekly basis. Thoroughly inspect and snag each plot prior to each key stage inspection carried out by the NHBC. Ensure all site staff are trained in and comply with the Customer Journey and the Company's customer service commitments. Ensure all plots have a customer care pass before obtaining CML prior to legal completion. Carry out service visits in accordance with the Customer Journey. Carry out pre-occupation checks on all properties prior to handover. Deliver home demonstrations to customers in their own home, ensuring that all instructions and warranties in relation to appliances and heating systems are available. Communicate customer satisfaction surveys to all site-based staff and ensure points raised are acted on. Arrange and attend effective site-based meetings with the Sales Team Leader and that the required information is available to enable the Sales Team Leader to update the customers. Action remedial items raised at home demonstrations. Ensure that all plots to be handed over have adequate and appropriate access, parking, street lighting and signage. Manage the recruitment and induction of new employees in line with Company best practice guide. Conduct half yearly and annual appraisals with staff and liaise with Group HR to address development needs. Meet with your team members to discuss their progress on a regular, but not less that quarterly basis. Manage disciplinary and grievance situations in line with Company policy with assistance from Group HR. Manage and report all absences in accordance with Company policy. Monitor the performance and effectiveness of direct reports. Train, develop and coach direct reports. Ensure that employees are not discriminated against or harassed or bullied at any time. Finally, let's tell you a bit more about us At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do. We're proud that our UK Green Building Council membership, 2021 Large Housebuilder of the Year award and status as a UK top-five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating allows us to transform land into thriving spaces. We're also proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. From memories and communities to worthwhile careers, we're making Vistry. Benefits Agile Working Offers a flexible way of working. Annual Leave Enjoy 28 days' holiday plus all UK Bank Holidays. There are options to carry leave forwards and buy up to 5 days. Pension with Legal & General Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available. Volunteer Days With 2 paid volunteer days a year, you can give back to communities and charities.
We have a great opportunity for an Assistant Site Manager to join our team within Vistry Cotswolds, at our site in Gloucester. As our Assistant Site Manager, you will help with the day-to-day delivery of site-based project or remedial work. You will assist in the control and delivery of construction projects to meet customer specifications (safety, quality, time, etc.) such that all risk, specification, and project objectives are met in full. You will assist and when required, deputise for the Site Manager to effectively motivate, support, and manage the site-based team to ensure that the required health, safety and environmental performance standards are achieved. To achieve the programme and quality requirements. To promote the importance of customer relationships to the site-based team to include directly employed and sub-contracted staff. Complete all relevant paperwork as required. Let's cut to the chase, what's in it for you Competitive basic salary and annual bonus Company car, car allowance or travel allowance Agile working possible (dependent on role) Up to 33 days annual leave plus bank holidays Private Healthcare Competitive contributory pension scheme Life assurance - 4 x your annual salary Share incentive schemes Employee rewards portal with many more benefits In return, what we would like from you Behave in line with our company values - Integrity, Caring and Quality CSCS Card Valid SMSTS Certificate Experience working on new build projects Experience in the management of Health and Safety Desirable NVQ Level 3-4 BTEC diploma in Building Construction or similar Valid Scaffold Inspection certificate Valid LOLER certificate Qualified to the required CIOB Grade applicable at the time in accordance with group policy Good working knowledge of Microsoft Word, Excel, Power Project and Asta Team plan Valid First Aid at Work Certificate Managing all aspects of the build process Up to date knowledge of Health and Safety obligations and building legislation More about the Assistant Site Manager role In conjunction with the Area Build Director and Site Manager, assist with the preparation of the master build programme and review and revise in line with budget requirements. Conduct regular checks to ensure construction methods and timescales are correct and take corrective action if the site is not compliant. Liaise with the utility companies to ensure the build programme requirements are met. Ensure just in time material flow to trades. Manage all staff on site to ensure adherence to the waste policy. Arrange/attend meetings on site with the sub-contractors on a weekly basis. Agree and manage the equipment, plant, staffing and sub-contract requirements for the site. Conduct/attend fortnightly meetings with trades on site to promote communication, standards and objectives. Respond to all queries from trades and action accordingly. Discuss site presentation at sub-contractor adjudication and site meetings. Maintain the highest standard of site presentation at all times. Meet with the Sales Team Leader weekly to discuss site presentation and progress and ensure that all actions are completed within agreed timescales. Ensure compliance with the Company's health and safety and environmental policies and procedures. Maintain all statutory records on a daily/weekly basis as required. Ensure that all staff, sub-contractors and visitors to the site are appropriately inducted. Assist the Site Manager in ensuring traffic management and site strategy plans are in place and reviewed. as required. Follow Company guidelines in relation to accident and incident reporting procedures. In the absence of the Site Manager assess the site prior to the start of the working day responding to any emergencies and addressing any areas of risk. Regularly walk all areas of the site to observe general standards of health and safety and take remedial action. as appropriate. Ensure all trades are using the appropriate personal protective equipment. Attend health and safety and other training courses are required by the Company. In the absence of the Site Manager, ensure the site is secure at the end of each day. Ensure the forklift checklist is completed on a weekly basis and that all sub-contractor plant is roadworthy. Include health and safety and environment on the agenda for all site team meetings. Keep the health and safety compendium up to date at all times. In the absence of the Site Manager accompany health and safety advisors during site visits and undertake remedial action as appropriate. Assist the Site Manager in reviewing and actioning risk assessments and method statements for all operations. Deliver quality inductions to all sub-contractors on site to ensure the required quality standards are me. Action items raised by the Area Build Director, Site Manager, Sales or Customer Care. Participate in daily talks with the team to prioritise workloads. Ensure that all materials are checked for damage and that they meet the required quality standards. Ensure sub-contractors adhere to the protection guidelines as stated in the trade specification. In conjunction with the Site Manager, complete PPQA checklists accurately and return to the regional office on a weekly basis. Thoroughly inspect and snag each plot prior to each key stage inspection carried out by the NHBC. Ensure all site staff are trained in and comply with the Customer Journey and the Company's customer service commitments. Ensure all plots have a customer care pass before obtaining CML prior to legal completion. Carry out service visits in accordance with the Customer Journey. Carry out pre-occupation checks on all properties prior to handover. Deliver home demonstrations to customers in their own home, ensuring that all instructions and warranties in relation to appliances and heating systems are available. Communicate customer satisfaction surveys to all site-based staff and ensure points raised are acted on. Arrange and attend effective site-based meetings with the Sales Team Leader and that the required information is available to enable the Sales Team Leader to update the customers. Action remedial items raised at home demonstrations. Ensure that all plots to be handed over have adequate and appropriate access, parking, street lighting and signage. Manage the recruitment and induction of new employees in line with Company best practice guide. Conduct half yearly and annual appraisals with staff and liaise with Group HR to address development needs. Meet with your team members to discuss their progress on a regular, but not less that quarterly basis. Manage disciplinary and grievance situations in line with Company policy with assistance from Group HR. Manage and report all absences in accordance with Company policy. Monitor the performance and effectiveness of direct reports. Train, develop and coach direct reports. Ensure that employees are not discriminated against or harassed or bullied at any time. Finally, let's tell you a bit more about us At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do. We're proud that our UK Green Building Council membership, 2021 Large Housebuilder of the Year award and status as a UK top-five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating allows us to transform land into thriving spaces. We're also proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. From memories and communities to worthwhile careers, we're making Vistry. Benefits Agile Working Offers a flexible way of working. Annual Leave Enjoy 28 days' holiday plus all UK Bank Holidays. There are options to carry leave forwards and buy up to 5 days. Pension with Legal & General Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available. Volunteer Days With 2 paid volunteer days a year, you can give back to communities and charities.