Ideas People Trust We're BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today's changing world. We'll help you succeed As an Office Coordinator working in our East Anglia Hub Operations team, this key role will assist with the coordination of facilities across two hubs. Assist with the management of Local Hub contracts for hard and soft services. Responsible for H&S, IT liaison, Information Security and Environmental champion compliance/CSR, Fire Warden, First Aider, DSE Assessor in two local hubs. Managing requests from multiple stakeholders across the two hubs. The role will include day-to-day tasks, project work and ad hoc requests. The role is an important part of the department to provide an efficient, effective and professional coordination to the teams to deliver a quality services. The Facilities team are responsible for the smooth running of the offices and working closely with the SBU Lead Partner and PFM Team (Property & Facilities Management), which enables effective planning of the hub operations. Key areas include responding to requests for managing the hubs in a timely manner by proposing possible solutions or escalating where appropriate. In this key role you'll also: Be based in Ipswich and travelling to our Norwich office once a week Ensuring relevant certification is shown in the office and in date Co-ordinating Department/stream information for the Senior PFM Manager/Lead SBU Partner Ensure the office is compliant with Health & Safety (H & S), Fire & Environmental regulations at all times Awareness of the office's Legionella Management system, assisting with compliance with current regulations Conduct H&S audits on a weekly and monthly basis and report findings to the Senior PFM Manager Watch and report that office staff are complying with regulations and that the H & S reporting system is updated Work with the Department H&S Representatives Advise departments on completing Risk Assessments for events and client site working Ensure incidents and accidents are recorded in accordance with the Firms Policy and assist with investigations as required Provide facilities support to the office for Business Continuity Assist with auditing and paperwork to keep the office is compliant ready for the ISO14001:2015 standard Assist with filing required data for the annual SECR in the required timescales Assist with audits and collating information required data for ESOS in the required timescales Assist with audits and collating information for PAS2060 Carbon Neutral status Understand from the Senior PFM Manager the office budgets to assist with ensuring no overspends Assist in raising Purchase Orders and coding invoices Assist with the Information Security audits and help updating the office business continuity plans when required Keep the Information Security Team and Lead SBU Partner up-to-date with anyone losing passes/laptops and any paperwork issues Check PPMs are completed correctly and relevant meter readings taken Chief fire warden for offices and ensure fire warden training is up-to-date First aider and ensure appropriate first aiders are qualified Environmental champion in the office and assist with projects as they arise Order DSE equipment as requested by the Senior PFM Manager Ensure that hub staff are complying with regulations and that the H & S reporting system is updated Ensure that First Aider certifications for qualified individuals are in date and that relevant training has been completed Ensure that H & S Representative and DSE Assessor certifications are in date and that relevant training has been completed. Experience working in a facilities role, ideally in the professional services industry IT literate with a high competence in MS Office (especially Excel, Word); Workday and Retain Enterprise knowledge ideal but not essential Ability to work in a busy environment, meet deadlines, and to respond quickly Excellent communication skills, both written and oral, and the ability to communicate with a number of key senior, partner stakeholders Excellent interpersonal skills in order to build strong relationships with stakeholders IOSH Qualified or equivalent ISO14001:2015 and PAS 2060 Environmental awareness First aid and fire warden trained preferred Able to use initiative and work under pressure with accuracy and focus You'll be able to be yourself; we'll recognise and value you for who you are and celebrate and reward your contributions to our business. We're committed to agile working, and we offer everyone the opportunity to work in ways that suit them, their teams, and the task at hand. We're in it together Mutual support and respect is one of BDO's core values and we're proud of our distinctive, people-centred culture. From informal success conversations to formal mentoring and coaching, we'll support you at every stage in your career, whatever your personal and professional needs. Our agile working framework helps us stay connected, bringing teams together where and when it counts so they can share ideas and help one another. At BDO, you'll always have access to the people and resources you need to do your best work. We're looking forward to the future At BDO, we help entrepreneurial businesses to succeed, fuelling the UK economy. Our success is powered by our people, which is why we're always finding new ways to invest in you. Across the UK thousands of unique minds continue to come together to help companies we work with to achieve their ambitions.
Mar 29, 2024
Full time
Ideas People Trust We're BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today's changing world. We'll help you succeed As an Office Coordinator working in our East Anglia Hub Operations team, this key role will assist with the coordination of facilities across two hubs. Assist with the management of Local Hub contracts for hard and soft services. Responsible for H&S, IT liaison, Information Security and Environmental champion compliance/CSR, Fire Warden, First Aider, DSE Assessor in two local hubs. Managing requests from multiple stakeholders across the two hubs. The role will include day-to-day tasks, project work and ad hoc requests. The role is an important part of the department to provide an efficient, effective and professional coordination to the teams to deliver a quality services. The Facilities team are responsible for the smooth running of the offices and working closely with the SBU Lead Partner and PFM Team (Property & Facilities Management), which enables effective planning of the hub operations. Key areas include responding to requests for managing the hubs in a timely manner by proposing possible solutions or escalating where appropriate. In this key role you'll also: Be based in Ipswich and travelling to our Norwich office once a week Ensuring relevant certification is shown in the office and in date Co-ordinating Department/stream information for the Senior PFM Manager/Lead SBU Partner Ensure the office is compliant with Health & Safety (H & S), Fire & Environmental regulations at all times Awareness of the office's Legionella Management system, assisting with compliance with current regulations Conduct H&S audits on a weekly and monthly basis and report findings to the Senior PFM Manager Watch and report that office staff are complying with regulations and that the H & S reporting system is updated Work with the Department H&S Representatives Advise departments on completing Risk Assessments for events and client site working Ensure incidents and accidents are recorded in accordance with the Firms Policy and assist with investigations as required Provide facilities support to the office for Business Continuity Assist with auditing and paperwork to keep the office is compliant ready for the ISO14001:2015 standard Assist with filing required data for the annual SECR in the required timescales Assist with audits and collating information required data for ESOS in the required timescales Assist with audits and collating information for PAS2060 Carbon Neutral status Understand from the Senior PFM Manager the office budgets to assist with ensuring no overspends Assist in raising Purchase Orders and coding invoices Assist with the Information Security audits and help updating the office business continuity plans when required Keep the Information Security Team and Lead SBU Partner up-to-date with anyone losing passes/laptops and any paperwork issues Check PPMs are completed correctly and relevant meter readings taken Chief fire warden for offices and ensure fire warden training is up-to-date First aider and ensure appropriate first aiders are qualified Environmental champion in the office and assist with projects as they arise Order DSE equipment as requested by the Senior PFM Manager Ensure that hub staff are complying with regulations and that the H & S reporting system is updated Ensure that First Aider certifications for qualified individuals are in date and that relevant training has been completed Ensure that H & S Representative and DSE Assessor certifications are in date and that relevant training has been completed. Experience working in a facilities role, ideally in the professional services industry IT literate with a high competence in MS Office (especially Excel, Word); Workday and Retain Enterprise knowledge ideal but not essential Ability to work in a busy environment, meet deadlines, and to respond quickly Excellent communication skills, both written and oral, and the ability to communicate with a number of key senior, partner stakeholders Excellent interpersonal skills in order to build strong relationships with stakeholders IOSH Qualified or equivalent ISO14001:2015 and PAS 2060 Environmental awareness First aid and fire warden trained preferred Able to use initiative and work under pressure with accuracy and focus You'll be able to be yourself; we'll recognise and value you for who you are and celebrate and reward your contributions to our business. We're committed to agile working, and we offer everyone the opportunity to work in ways that suit them, their teams, and the task at hand. We're in it together Mutual support and respect is one of BDO's core values and we're proud of our distinctive, people-centred culture. From informal success conversations to formal mentoring and coaching, we'll support you at every stage in your career, whatever your personal and professional needs. Our agile working framework helps us stay connected, bringing teams together where and when it counts so they can share ideas and help one another. At BDO, you'll always have access to the people and resources you need to do your best work. We're looking forward to the future At BDO, we help entrepreneurial businesses to succeed, fuelling the UK economy. Our success is powered by our people, which is why we're always finding new ways to invest in you. Across the UK thousands of unique minds continue to come together to help companies we work with to achieve their ambitions.
Contract: Permanent/ Part time Hours: An average of 7 hours per week Salary: £5,179.91 per annum (Based on 7 hours per week) Uppingham School Sports Centre are seeking a vibrant and experienced addition to their dedicated Swim School staff on a permanent basis. If you're passionate about teaching swimming and feel you can make a positive difference to children within our swim school, we would love to hear from you. Help us in creating a fun and engaging swimming environment that will make a real difference to the children and adults on our swim school journey. Apply now to dive into this fantastic opportunity! As a valued member of our Swim School team, your main role will involve planning and conducting enjoyable and secure swimming lessons for individuals of all ages, including children and adults. You'll have the privilege of using your knowledge, experience and skill set, all within our state-of-the-art facilities. Working in this world-class environment, you'll be surrounded by a warm and supportive group of professionals, making your journey with us both professional and relaxed. We are looking for an individual who is enthusiastic about delivering outstanding service and who possesses excellent communication and teaching skills. You will be well qualified and will have or will be willing to work towards either an ASA teacher license, STA Full qualification or a level 1 teaching assistant qualification. When you join us, you become part of a community that appreciates and supports its team members, and you will enjoy a range of benefits that reflect our appreciation: 50% contribution to premiums for the School's private health scheme Free Westfield Healthcare Free membership of dual-use Sports Centre (£25 annual joining fee) Free staff lunches in term-time School fee discount 25% Holiday Club discount for children at local Nursery Retail, gym, supermarket, cinema and restaurant discounts Cycle to work scheme Employee Assistance Programme Contributory pension scheme Occupational Health Services Free annual flu jabs Recognised as a "Disability Confident" employer Recognised as a "Mindful" employer Recognised as "Investors in Diversity" We are currently recruiting for the following days and times: Shifts available Monday 16:00 - 19:15 (3.25 hours)Saturday 09:30 - 12:30 (3 hours)OrSunday 09:00 - 13:00 (4 hours) Applications will be reviewed upon receipt and interviews will be conducted on a rolling basis. We retain the discretion to conclude the advertisement ahead of schedule upon securing a suitable candidate. Uppingham School is committed to safeguarding and promoting the welfare of children. Successful candidates must be willing to undergo full screening in accordance with Keeping Children Safe in Education (KCSiE), including an Enhanced Disclosure and Barring Service check. Issues relating to safeguarding and promoting the welfare of pupils will be explored at the interview. You may have experience in the following: Aquatics Instructor, Swim Coach, Water Safety Instructor, Swim Educator, Aquatics Educator, Swim Instructor, Water Fitness Instructor, Swim Lesson Instructor, Swim Trainer, Aquatics Specialist, Swim Program Coordinator, Aquatics Coordinator, Swim School Instructor, Lifeguard Instructor. REF-
Mar 29, 2024
Full time
Contract: Permanent/ Part time Hours: An average of 7 hours per week Salary: £5,179.91 per annum (Based on 7 hours per week) Uppingham School Sports Centre are seeking a vibrant and experienced addition to their dedicated Swim School staff on a permanent basis. If you're passionate about teaching swimming and feel you can make a positive difference to children within our swim school, we would love to hear from you. Help us in creating a fun and engaging swimming environment that will make a real difference to the children and adults on our swim school journey. Apply now to dive into this fantastic opportunity! As a valued member of our Swim School team, your main role will involve planning and conducting enjoyable and secure swimming lessons for individuals of all ages, including children and adults. You'll have the privilege of using your knowledge, experience and skill set, all within our state-of-the-art facilities. Working in this world-class environment, you'll be surrounded by a warm and supportive group of professionals, making your journey with us both professional and relaxed. We are looking for an individual who is enthusiastic about delivering outstanding service and who possesses excellent communication and teaching skills. You will be well qualified and will have or will be willing to work towards either an ASA teacher license, STA Full qualification or a level 1 teaching assistant qualification. When you join us, you become part of a community that appreciates and supports its team members, and you will enjoy a range of benefits that reflect our appreciation: 50% contribution to premiums for the School's private health scheme Free Westfield Healthcare Free membership of dual-use Sports Centre (£25 annual joining fee) Free staff lunches in term-time School fee discount 25% Holiday Club discount for children at local Nursery Retail, gym, supermarket, cinema and restaurant discounts Cycle to work scheme Employee Assistance Programme Contributory pension scheme Occupational Health Services Free annual flu jabs Recognised as a "Disability Confident" employer Recognised as a "Mindful" employer Recognised as "Investors in Diversity" We are currently recruiting for the following days and times: Shifts available Monday 16:00 - 19:15 (3.25 hours)Saturday 09:30 - 12:30 (3 hours)OrSunday 09:00 - 13:00 (4 hours) Applications will be reviewed upon receipt and interviews will be conducted on a rolling basis. We retain the discretion to conclude the advertisement ahead of schedule upon securing a suitable candidate. Uppingham School is committed to safeguarding and promoting the welfare of children. Successful candidates must be willing to undergo full screening in accordance with Keeping Children Safe in Education (KCSiE), including an Enhanced Disclosure and Barring Service check. Issues relating to safeguarding and promoting the welfare of pupils will be explored at the interview. You may have experience in the following: Aquatics Instructor, Swim Coach, Water Safety Instructor, Swim Educator, Aquatics Educator, Swim Instructor, Water Fitness Instructor, Swim Lesson Instructor, Swim Trainer, Aquatics Specialist, Swim Program Coordinator, Aquatics Coordinator, Swim School Instructor, Lifeguard Instructor. REF-
Receptionist Are you looking for an exciting opportunity to work for an organisation that makes a difference? An organisation that nurtures its staff, encourages development and rewards staff for their hard work. If the answer is yes, then this is the job for you! Position: Receptionist Location: Oxford Hours: Part-time, 4 hours per day, 20 hours per week. Monday to Friday: 12:30 to 16:30 Salary: £21,589.36 to £23,250.35 per annum pro rata (actual part-time salary £11,669.92 to £12,567.75) Contract: Permanent Closing Date: 1 April 2024 Interview Date: Tuesday 9 April 2024 The Role The Receptionist serves as the primary point of contact for staff and visitors, ensuring a seamless and welcoming experience through face-to-face interactions and telephone communications. Collaborating closely with the Facilities Manager and job share partner, the role involves efficiently handling queries, managing the reception email account, and coordinating visitor bookings and parking logistics. Responsibilities also include: Overseeing incoming/outgoing mail Facilitating large-scale mailings via the Royal Mail online system Managing publications on behalf of the Communications team Monitoring, and replenishing stationery supplies Producing access cards for new team members and contractors Additionally, the Receptionist provides support to the Facilities Manager in handling the café coffee machine and food ordering as needed. The role requires availability for full-time coverage during annual leave and absences of the other job share post holder to ensure the continuous smooth operation of the reception area. Please be aware that you are required to provide coverage from 8:15 to 16:30 during annual leave and in the absence of the other job share post holder as outlined in the job description. About You You do not need to be a practising Christian or have a faith to work with us - around 50% of staff are not practising Christians but are comfortable with the Christian ethos that underpins out work. However, all staff do have a desire to make a difference. We are seeking an individual who embodies friendliness, approachability, courtesy, and helpfulness, coupled with exceptional communication skills, both written and verbal. The ideal candidate thrives on taking initiative, possesses a flexible work approach, excels at multitasking, and adeptly prioritises tasks. Proficiency in Microsoft Word, Excel, and Outlook is a must, with a willingness to embrace new technologies and learn database management. While being a supportive member of our team is essential, we also value the ability to work independently with confidence. Additionally, candidates should be open to considering training as a First Aider/Fire Marshal, contributing to the resilience of the Church House community. If you're ready to bring your skills and enthusiasm to our vibrant team, we'd love to hear from you. Benefits and rewards: 25 days holiday per annum, pro rata, rising each year by one day to a maximum of 30 days. In addition to the statutory UK public holidays, the Diocese offers three privilege days. Free parking and subsidised on-site café Generous employer pension contribution of 12.5% which includes death in service benefit (5% Employee Contribution) Electric car and cycle-to-work salary sacrifice schemes Access to wellbeing support via Employee Assistance Programme Enhanced family-friendly policies and a generous sick pay provision Access to low-interest financial services from Churches Mutual Credit Union including loans. An attractive modern working environment The Organisation The Diocese is the administrative area of the Church, broadly speaking, covers the three counties of Berkshire, Buckinghamshire, and Oxfordshire. There are 815 churches in the Diocese more than any other diocese in the Church of England. So, in many ways the best description is that it is the family of the 55,000 or so regular worshippers in these churches. We want our commitment to equality, diversity, and inclusion for all to be reflected in the composition of our staff. We are particularly keen to receive applications from candidates from communities currently underrepresented in the diocese. You may also have experience in areas such as Admin, Administrator, Administration, Project Admin, Project Administrator, Project Administration, Project Officer, Project Coordinator, Admin Coordinator, Administration Coordinator. PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.
Mar 29, 2024
Full time
Receptionist Are you looking for an exciting opportunity to work for an organisation that makes a difference? An organisation that nurtures its staff, encourages development and rewards staff for their hard work. If the answer is yes, then this is the job for you! Position: Receptionist Location: Oxford Hours: Part-time, 4 hours per day, 20 hours per week. Monday to Friday: 12:30 to 16:30 Salary: £21,589.36 to £23,250.35 per annum pro rata (actual part-time salary £11,669.92 to £12,567.75) Contract: Permanent Closing Date: 1 April 2024 Interview Date: Tuesday 9 April 2024 The Role The Receptionist serves as the primary point of contact for staff and visitors, ensuring a seamless and welcoming experience through face-to-face interactions and telephone communications. Collaborating closely with the Facilities Manager and job share partner, the role involves efficiently handling queries, managing the reception email account, and coordinating visitor bookings and parking logistics. Responsibilities also include: Overseeing incoming/outgoing mail Facilitating large-scale mailings via the Royal Mail online system Managing publications on behalf of the Communications team Monitoring, and replenishing stationery supplies Producing access cards for new team members and contractors Additionally, the Receptionist provides support to the Facilities Manager in handling the café coffee machine and food ordering as needed. The role requires availability for full-time coverage during annual leave and absences of the other job share post holder to ensure the continuous smooth operation of the reception area. Please be aware that you are required to provide coverage from 8:15 to 16:30 during annual leave and in the absence of the other job share post holder as outlined in the job description. About You You do not need to be a practising Christian or have a faith to work with us - around 50% of staff are not practising Christians but are comfortable with the Christian ethos that underpins out work. However, all staff do have a desire to make a difference. We are seeking an individual who embodies friendliness, approachability, courtesy, and helpfulness, coupled with exceptional communication skills, both written and verbal. The ideal candidate thrives on taking initiative, possesses a flexible work approach, excels at multitasking, and adeptly prioritises tasks. Proficiency in Microsoft Word, Excel, and Outlook is a must, with a willingness to embrace new technologies and learn database management. While being a supportive member of our team is essential, we also value the ability to work independently with confidence. Additionally, candidates should be open to considering training as a First Aider/Fire Marshal, contributing to the resilience of the Church House community. If you're ready to bring your skills and enthusiasm to our vibrant team, we'd love to hear from you. Benefits and rewards: 25 days holiday per annum, pro rata, rising each year by one day to a maximum of 30 days. In addition to the statutory UK public holidays, the Diocese offers three privilege days. Free parking and subsidised on-site café Generous employer pension contribution of 12.5% which includes death in service benefit (5% Employee Contribution) Electric car and cycle-to-work salary sacrifice schemes Access to wellbeing support via Employee Assistance Programme Enhanced family-friendly policies and a generous sick pay provision Access to low-interest financial services from Churches Mutual Credit Union including loans. An attractive modern working environment The Organisation The Diocese is the administrative area of the Church, broadly speaking, covers the three counties of Berkshire, Buckinghamshire, and Oxfordshire. There are 815 churches in the Diocese more than any other diocese in the Church of England. So, in many ways the best description is that it is the family of the 55,000 or so regular worshippers in these churches. We want our commitment to equality, diversity, and inclusion for all to be reflected in the composition of our staff. We are particularly keen to receive applications from candidates from communities currently underrepresented in the diocese. You may also have experience in areas such as Admin, Administrator, Administration, Project Admin, Project Administrator, Project Administration, Project Officer, Project Coordinator, Admin Coordinator, Administration Coordinator. PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.
Job Title: Business Engagement Manager Location: Birmingham Salary: £40,521 - £41,732 per annum - SS7 Job Type: Permanent, Full-time University College Birmingham works in partnership with the University of Warwick - Ranked eighth in the 2023 Guardian League Tables and 10th in the UK in the QS World University rankings 2023. The Role: University College Birmingham is entering one of the most exciting and ambitious periods of development and we are delighted to be rebranding and reshaping our Business School with a future focused, digital, industry and community-based approach. Under the leadership of a new Executive Dean, we are looking to further expand our engagement with local, regional, and national organisations. The Business Engagement Manager will work to develop and maintain links between the UCB Business School and a wide range of business industries, providing a vital link between academic teams and employers for live projects, knowledge exchange and other curriculum development opportunities. Whilst the ability to appreciate the higher education landscape is beneficial, more important is a keen appreciation for the needs of businesses and identifying opportunities for mutually beneficial collaboration. The Business Engagement Manager will also oversee the operations of our Enterprise Hub, and full-time Enterprise Consultant, to ensure a joined-up approach within the school regarding our business and enterprise relationships. As an award-winning institution, we are proud of our fantastic facilities and innovative approaches in technology and enterprise where we aim to prepare graduates with applied skills that help them to keep pace with a fast-moving digital world and we are looking to expand our small and large business contacts to further enhance that student experience. We are looking for an outstanding and inspirational individual to support our growing external engagement, whilst also working in partnership with the diverse and active community within our campuses in the centre of Birmingham. Benefits: Generous allocation of annual leave 26 days' paid leave per year 12 Bank Holidays & Concessionary Days Excellent Local Government Pension Scheme Employer Contributions - 20.9% Subsidised private healthcare provided by Aviva including a Digital GP Service. Employee Assistance Programme inclusive of counselling services, financial wellbeing support and bereavement support Annual health MOTs with our Registered Nurse Excellent staff development opportunities including professional qualification sponsorship A variety of salary sacrifice schemes including car, technology and cycle. Heavily-subsidised on-site car parking in central Birmingham Hybrid working opportunities Free on-site gym membership Extra Information: All applicants for employment at the University will be expected to demonstrate an understanding of the principles of Safeguarding and the PREVENT agenda in the context of further and higher education. Closing Date - Friday 5th April 2024 Interview Dates - TBC UCB is an equal opportunities employer. Please click APPLY to be redirected to our website to complete an application form. Candidates with experience of: Engagement Manager, Academic Engagement Manager, Academic Marketing Manager, Marketing Officer, Digital Marketing Officer, Online Marketing Manager, Digital Marketing Advisor, Digital Marketing Consultant, Marketing Analyst, Digital Marketing Administrator, Marketing Coordinator, Public Relations Coordinator, Marketing Communications, Communications Manager will also be considered.
Mar 29, 2024
Full time
Job Title: Business Engagement Manager Location: Birmingham Salary: £40,521 - £41,732 per annum - SS7 Job Type: Permanent, Full-time University College Birmingham works in partnership with the University of Warwick - Ranked eighth in the 2023 Guardian League Tables and 10th in the UK in the QS World University rankings 2023. The Role: University College Birmingham is entering one of the most exciting and ambitious periods of development and we are delighted to be rebranding and reshaping our Business School with a future focused, digital, industry and community-based approach. Under the leadership of a new Executive Dean, we are looking to further expand our engagement with local, regional, and national organisations. The Business Engagement Manager will work to develop and maintain links between the UCB Business School and a wide range of business industries, providing a vital link between academic teams and employers for live projects, knowledge exchange and other curriculum development opportunities. Whilst the ability to appreciate the higher education landscape is beneficial, more important is a keen appreciation for the needs of businesses and identifying opportunities for mutually beneficial collaboration. The Business Engagement Manager will also oversee the operations of our Enterprise Hub, and full-time Enterprise Consultant, to ensure a joined-up approach within the school regarding our business and enterprise relationships. As an award-winning institution, we are proud of our fantastic facilities and innovative approaches in technology and enterprise where we aim to prepare graduates with applied skills that help them to keep pace with a fast-moving digital world and we are looking to expand our small and large business contacts to further enhance that student experience. We are looking for an outstanding and inspirational individual to support our growing external engagement, whilst also working in partnership with the diverse and active community within our campuses in the centre of Birmingham. Benefits: Generous allocation of annual leave 26 days' paid leave per year 12 Bank Holidays & Concessionary Days Excellent Local Government Pension Scheme Employer Contributions - 20.9% Subsidised private healthcare provided by Aviva including a Digital GP Service. Employee Assistance Programme inclusive of counselling services, financial wellbeing support and bereavement support Annual health MOTs with our Registered Nurse Excellent staff development opportunities including professional qualification sponsorship A variety of salary sacrifice schemes including car, technology and cycle. Heavily-subsidised on-site car parking in central Birmingham Hybrid working opportunities Free on-site gym membership Extra Information: All applicants for employment at the University will be expected to demonstrate an understanding of the principles of Safeguarding and the PREVENT agenda in the context of further and higher education. Closing Date - Friday 5th April 2024 Interview Dates - TBC UCB is an equal opportunities employer. Please click APPLY to be redirected to our website to complete an application form. Candidates with experience of: Engagement Manager, Academic Engagement Manager, Academic Marketing Manager, Marketing Officer, Digital Marketing Officer, Online Marketing Manager, Digital Marketing Advisor, Digital Marketing Consultant, Marketing Analyst, Digital Marketing Administrator, Marketing Coordinator, Public Relations Coordinator, Marketing Communications, Communications Manager will also be considered.
We are currently working with an established property services company who are looking for an experienced Contract Support Scheduler to join their growing team. This position comes with exciting growth and development opportunities to progress your career. If you are an experienced Maintenance Administrator or Repairs Scheduler or Facilities Coordinator this role may be for you. Contract Support Scheduler Salary: From 24,000 Location: Bristol Working days: Monday to Friday As Contract Support Scheduler, you will be working with the commercial team assisting with: Managing inhouse operative diaries, tracking progress against SLAs Liaising with various departments, maintaining a collaborative work environment Handling inbound calls and emails, dealing with queries and complaints where necessary Planning & monitoring PPMs Ensuring projects are running efficiently by working closely with Contract Managers, raising quotations Keeping clients updated with works progress, updating inhouse systems with accurate information General administration duties To be successful in this Contract Support Scheduler role, you will need to have: Be an experienced Scheduler/ Repairs Administrator/ Maintenance Coordinator/ Repairs Coordinator Have great communication both written and verbal Strong time management skills Have previous Social Housing/ Facilities Management Experience The benefits of this Contract Support Scheduler role are: Development opportunities A collaborative, friendly work environment Competitive salary If you would like to apply for this Contract Support Scheduler role please apply here or send your CV to removed) or call (phone number removed).
Mar 28, 2024
Full time
We are currently working with an established property services company who are looking for an experienced Contract Support Scheduler to join their growing team. This position comes with exciting growth and development opportunities to progress your career. If you are an experienced Maintenance Administrator or Repairs Scheduler or Facilities Coordinator this role may be for you. Contract Support Scheduler Salary: From 24,000 Location: Bristol Working days: Monday to Friday As Contract Support Scheduler, you will be working with the commercial team assisting with: Managing inhouse operative diaries, tracking progress against SLAs Liaising with various departments, maintaining a collaborative work environment Handling inbound calls and emails, dealing with queries and complaints where necessary Planning & monitoring PPMs Ensuring projects are running efficiently by working closely with Contract Managers, raising quotations Keeping clients updated with works progress, updating inhouse systems with accurate information General administration duties To be successful in this Contract Support Scheduler role, you will need to have: Be an experienced Scheduler/ Repairs Administrator/ Maintenance Coordinator/ Repairs Coordinator Have great communication both written and verbal Strong time management skills Have previous Social Housing/ Facilities Management Experience The benefits of this Contract Support Scheduler role are: Development opportunities A collaborative, friendly work environment Competitive salary If you would like to apply for this Contract Support Scheduler role please apply here or send your CV to removed) or call (phone number removed).
Thank you for your interest in joining the Operations Team at Ps & Gs Church in Edinburgh. We are looking for a proactive Senior Caretaker to help care for our buildings and to ensure they are safe, well-presented and ready for various church activities and events. You will be willing to work some evenings and weekends and able to undertake a variety of minor maintenance tasks. If you have previously worked as a Janitor or Caretaker, this role may be for you. This opportunity will suit someone who enjoys practical tasks and is looking for a job with flexible hours. Role type: Part-time (21 hours/week) Responsible to: Facilities Manager Key relationships: Casual Caretakers, Housekeeper, Hospitality Coordinator, Events Staff, External Events Manager, Internal Events Manager. Location: Ps & Gs Church, York Place, Edinburgh. Before you continue, please note you must already have the right to live and work in the UK to apply for this role. About the role The key objective is to ensure that our buildings (Principally the Church building and 40 York Place, but also offices at 10 and 12 Broughton Street) are prepared, set up and well maintained for a variety of services, meetings, and events. You will also be responsible for training casual caretaking and events team members to assist you with the above. An important part of the role is to work on Sundays to ensure buildings are set up for our three church services and children s groups. You will be involved in changing over room set ups between services and will be on hand to support the Ministry Team. Key tasks and responsibilities Opening up, setting up and locking down To open and prepare buildings and rooms for the day s events/activities/services. To collaborate with the Church Housekeeper to make sure facilities are consistently clean and wellpresented. To be a security/welcoming presence during events and services and to play a lead part in the safe evacuation of the building in case of fire or other emergency. To shut down and lock buildings and grounds when needed. Routine tasks, checks and maintenance To receive and check deliveries and store them appropriately. To carry out routine safety checks as delegated by the Facilities Manager. To carry out minor repairs, DIY and grounds tasks as agreed with the Facilities Manager. To assist the Church Housekeeper on occasion with their duties (e.g. deep cleaning) Supervision and training of Caretaking Team To assist the Facilities Manager with the induction, training and supervision of casual caretaking staff. General To carry out any other duties that may reasonably be required in line with your main duties and responsibilities, as the need arises. To ensure that caretaking activities are carried out safely in accordance with Ps & Gs Health & Safety policy and risk assessments. About you person specification We are seeking a hard-working, practical, proactive, and flexible person to join our team. You should have good inter-personal skills and enjoy serving and looking after the needs of others. You will often be a key point of contact for building users and external contractors, so a warm, friendly and helpful attitude is essential. You will have a supervisory role within our Caretaking team, so initiative and problem-solving skills are also essential, as well as being a positive role model. You will: Be physically able to move chairs and other furniture this role is active and involves manual handling. Have a keen eye for detail and commitment to safe and tidy working practices. Have practical maintenance/DIY skills. Be reliable, punctual, proactive and able to prioritise your tasks. Have good communication skills. Be personable, friendly and have a can do attitude. Be flexible and have a positive attitude to changing situations and demands. Have the ability to work equally well alone or as part of a team. Be in sympathy with the Christian vision, values and strategy of Ps & Gs Church. Desirable: First Aid trained. Have previous experience in caretaking/being a janitor or looking after facilities or maintenance. Have previous experience in some of the following fields: DIY, painting and decorating, basic plumbing or electrical work. Job Benefits Salary is £24,570 pa pro rata (£14,742 pa based on 21 hours/week). You will be entitled to five working weeks holiday per year, plus five designated public holidays, plus five public holiday days allocated pro rata. Based on this role being 21 hours per week, you would be entitled to 23 holiday days per year (15 + 5 + 3). Additional Christmas leave days between Christmas and New Year. Further job information and conditions Start date: as soon as possible. The role is initially a 12 month fixed term contract, with scope for it to become permanent. There is a mutually-reviewable probationary period of three months. The role is 21 hours per week, excluding breaks. Working Hours will be agreed and can be flexible to suit the needs of the church and the postholder. Normal shift patterns include some evening and weekend working. The notice period is one month. The role reports to the Facilities Manager and is appraised annually. We can only accept applications from people who already have the right to work in the UK. Next steps To apply for this position, please complete an application form and return by 12.00 pm on Tuesday 16 April 2024.
Mar 28, 2024
Full time
Thank you for your interest in joining the Operations Team at Ps & Gs Church in Edinburgh. We are looking for a proactive Senior Caretaker to help care for our buildings and to ensure they are safe, well-presented and ready for various church activities and events. You will be willing to work some evenings and weekends and able to undertake a variety of minor maintenance tasks. If you have previously worked as a Janitor or Caretaker, this role may be for you. This opportunity will suit someone who enjoys practical tasks and is looking for a job with flexible hours. Role type: Part-time (21 hours/week) Responsible to: Facilities Manager Key relationships: Casual Caretakers, Housekeeper, Hospitality Coordinator, Events Staff, External Events Manager, Internal Events Manager. Location: Ps & Gs Church, York Place, Edinburgh. Before you continue, please note you must already have the right to live and work in the UK to apply for this role. About the role The key objective is to ensure that our buildings (Principally the Church building and 40 York Place, but also offices at 10 and 12 Broughton Street) are prepared, set up and well maintained for a variety of services, meetings, and events. You will also be responsible for training casual caretaking and events team members to assist you with the above. An important part of the role is to work on Sundays to ensure buildings are set up for our three church services and children s groups. You will be involved in changing over room set ups between services and will be on hand to support the Ministry Team. Key tasks and responsibilities Opening up, setting up and locking down To open and prepare buildings and rooms for the day s events/activities/services. To collaborate with the Church Housekeeper to make sure facilities are consistently clean and wellpresented. To be a security/welcoming presence during events and services and to play a lead part in the safe evacuation of the building in case of fire or other emergency. To shut down and lock buildings and grounds when needed. Routine tasks, checks and maintenance To receive and check deliveries and store them appropriately. To carry out routine safety checks as delegated by the Facilities Manager. To carry out minor repairs, DIY and grounds tasks as agreed with the Facilities Manager. To assist the Church Housekeeper on occasion with their duties (e.g. deep cleaning) Supervision and training of Caretaking Team To assist the Facilities Manager with the induction, training and supervision of casual caretaking staff. General To carry out any other duties that may reasonably be required in line with your main duties and responsibilities, as the need arises. To ensure that caretaking activities are carried out safely in accordance with Ps & Gs Health & Safety policy and risk assessments. About you person specification We are seeking a hard-working, practical, proactive, and flexible person to join our team. You should have good inter-personal skills and enjoy serving and looking after the needs of others. You will often be a key point of contact for building users and external contractors, so a warm, friendly and helpful attitude is essential. You will have a supervisory role within our Caretaking team, so initiative and problem-solving skills are also essential, as well as being a positive role model. You will: Be physically able to move chairs and other furniture this role is active and involves manual handling. Have a keen eye for detail and commitment to safe and tidy working practices. Have practical maintenance/DIY skills. Be reliable, punctual, proactive and able to prioritise your tasks. Have good communication skills. Be personable, friendly and have a can do attitude. Be flexible and have a positive attitude to changing situations and demands. Have the ability to work equally well alone or as part of a team. Be in sympathy with the Christian vision, values and strategy of Ps & Gs Church. Desirable: First Aid trained. Have previous experience in caretaking/being a janitor or looking after facilities or maintenance. Have previous experience in some of the following fields: DIY, painting and decorating, basic plumbing or electrical work. Job Benefits Salary is £24,570 pa pro rata (£14,742 pa based on 21 hours/week). You will be entitled to five working weeks holiday per year, plus five designated public holidays, plus five public holiday days allocated pro rata. Based on this role being 21 hours per week, you would be entitled to 23 holiday days per year (15 + 5 + 3). Additional Christmas leave days between Christmas and New Year. Further job information and conditions Start date: as soon as possible. The role is initially a 12 month fixed term contract, with scope for it to become permanent. There is a mutually-reviewable probationary period of three months. The role is 21 hours per week, excluding breaks. Working Hours will be agreed and can be flexible to suit the needs of the church and the postholder. Normal shift patterns include some evening and weekend working. The notice period is one month. The role reports to the Facilities Manager and is appraised annually. We can only accept applications from people who already have the right to work in the UK. Next steps To apply for this position, please complete an application form and return by 12.00 pm on Tuesday 16 April 2024.
Would you like to be a part of a team responsible for the contract and supplier management community in the FCA? The team/department The Workplace Solutions team reports into Finance and is responsible for the effective delivery of facilities management, asset management and life cycle planning across the property portfolio which includes a head office in Stratford, London, and regional offices in Edinburgh and Leeds. The function is constantly seeking to improve performance as appropriate to deliver increased value and service resilience. What you will be doing (the role) Reporting into the Contracts Manager, you will manage the day-to-day relationships with service partners on-site, as well as having the opportunity to manage some of the smaller projects. Key responsibilities will include: * Management of key service contracts * Establishing good working relationships with the on-site teams to support service contracts * Developing a thorough knowledge of key elements of each contract, including agreed SLAs (Service Level Agreements) and KPIs (Key Performance Indicators), Purchase Orders, operational delivery requirements, the contract change process and the annual budget plan * Arranging all meetings as agreed within each contract including co-ordination of diaries, meeting room bookings and distribution of relevant documentation in advance * Working closely with the Building Co-ordinators to ensure Service Partners are providing the right level of service and that this is managed effectively * Co-ordinating regular operational "huddles" between teams to ensure that everyone is aware of requirements and expectations in respect of service delivery standards * Establishing customer feedback groups within the FCA to monitor service perception and drive continuous improvement of key services through appropriate reporting an MI * Working with the Help Desk function to produce reports to demonstrate compliance in dealing with issues, and providing assistance and guidance on issues raised that require FCA support What you will get from the role * Exposure to a wide range of senior stakeholders and colleagues, both internally and externally * Scope to influence the future development of these disciplines through working with the wider contract and supplier management community in the FCA * Working with the Finance Division which gives exposure to how the organisation manages its resources and spend * Our competitive flexible benefits scheme gives you the opportunity to create a personalised benefits package, tailored to suit your life cycle. You can use this allowance to purchase additional benefits such as dental or cycle to work or you have the option top up your base salary by taking this as cash. Core benefits that you will receive as standard are: * 25 days holiday per year plus bank holidays * Private healthcare with Bupa * A non-contributory Pension of at least 8% of basic salary each month (there are several contribution levels that increase depending on your age - up to 12% a month once you reach age 35) * Life assurance of eight times your basic salary * Income protection We support hybrid working which means you will be able to work from home up to 60% of the time over a month with the remainder of your time in our London office. The skills and experience you will have Minimum We are a signatory to the Government's Disability Confident scheme. This means that we will offer an interview to disabled candidates entering under the scheme, should they meet the minimum criteria for a role. * Experience in delivering contract management, contract change notices, invoicing and purchase order * Proven ability to form strong client relationships * Experience of holding suppliers to account on KPIs and SLAs Essential * Experience in resolving contractual breaches and mitigating of supplier risks and issue * A good team player who appreciates the importance of collaboration to achieve joint success * Previous experience of working in a commercial, financial or data analysis environment * Numerate, analytical and able to develop, create and interpret management information * Ability to influence and negotiate with third parties and internal leadership * Able to deliver against agreed priorities, prioritise and coordinate activity * Strong influencing skills to deal with conflict situations Flexible working We welcome applications from candidates who are looking for flexible arrangements. Many of our staff work flexibly including working part time, staggered hours, and job shares. We can't promise to give you exactly what you want but we won't judge you for asking. Due to business need some employees and teams may be required to work more than the 40% minimum standard in the office. All employees will need to be flexible in accordance with the needs of the business, if you have any questions please reach out to your recruiter. What to expect from our interview process If successful, you will be invited to attend a competency-based interview week commencing 8th April 2024. If you have an accessibility requirement, disability, or condition that means you might require changes to the recruitment process, please contact your recruiter to discuss this further. Our aim is to make your application as easy and comfortable as possible, and your recruiter will be happy to work with you to make any necessary arrangements where possible. Our Recruitment Delivery Team are committed to offering an inclusive recruitment experience to all candidates. If you require any accommodations or adjustments as a result of disability, impairment, or health condition, please do not hesitate to let me know
Mar 28, 2024
Full time
Would you like to be a part of a team responsible for the contract and supplier management community in the FCA? The team/department The Workplace Solutions team reports into Finance and is responsible for the effective delivery of facilities management, asset management and life cycle planning across the property portfolio which includes a head office in Stratford, London, and regional offices in Edinburgh and Leeds. The function is constantly seeking to improve performance as appropriate to deliver increased value and service resilience. What you will be doing (the role) Reporting into the Contracts Manager, you will manage the day-to-day relationships with service partners on-site, as well as having the opportunity to manage some of the smaller projects. Key responsibilities will include: * Management of key service contracts * Establishing good working relationships with the on-site teams to support service contracts * Developing a thorough knowledge of key elements of each contract, including agreed SLAs (Service Level Agreements) and KPIs (Key Performance Indicators), Purchase Orders, operational delivery requirements, the contract change process and the annual budget plan * Arranging all meetings as agreed within each contract including co-ordination of diaries, meeting room bookings and distribution of relevant documentation in advance * Working closely with the Building Co-ordinators to ensure Service Partners are providing the right level of service and that this is managed effectively * Co-ordinating regular operational "huddles" between teams to ensure that everyone is aware of requirements and expectations in respect of service delivery standards * Establishing customer feedback groups within the FCA to monitor service perception and drive continuous improvement of key services through appropriate reporting an MI * Working with the Help Desk function to produce reports to demonstrate compliance in dealing with issues, and providing assistance and guidance on issues raised that require FCA support What you will get from the role * Exposure to a wide range of senior stakeholders and colleagues, both internally and externally * Scope to influence the future development of these disciplines through working with the wider contract and supplier management community in the FCA * Working with the Finance Division which gives exposure to how the organisation manages its resources and spend * Our competitive flexible benefits scheme gives you the opportunity to create a personalised benefits package, tailored to suit your life cycle. You can use this allowance to purchase additional benefits such as dental or cycle to work or you have the option top up your base salary by taking this as cash. Core benefits that you will receive as standard are: * 25 days holiday per year plus bank holidays * Private healthcare with Bupa * A non-contributory Pension of at least 8% of basic salary each month (there are several contribution levels that increase depending on your age - up to 12% a month once you reach age 35) * Life assurance of eight times your basic salary * Income protection We support hybrid working which means you will be able to work from home up to 60% of the time over a month with the remainder of your time in our London office. The skills and experience you will have Minimum We are a signatory to the Government's Disability Confident scheme. This means that we will offer an interview to disabled candidates entering under the scheme, should they meet the minimum criteria for a role. * Experience in delivering contract management, contract change notices, invoicing and purchase order * Proven ability to form strong client relationships * Experience of holding suppliers to account on KPIs and SLAs Essential * Experience in resolving contractual breaches and mitigating of supplier risks and issue * A good team player who appreciates the importance of collaboration to achieve joint success * Previous experience of working in a commercial, financial or data analysis environment * Numerate, analytical and able to develop, create and interpret management information * Ability to influence and negotiate with third parties and internal leadership * Able to deliver against agreed priorities, prioritise and coordinate activity * Strong influencing skills to deal with conflict situations Flexible working We welcome applications from candidates who are looking for flexible arrangements. Many of our staff work flexibly including working part time, staggered hours, and job shares. We can't promise to give you exactly what you want but we won't judge you for asking. Due to business need some employees and teams may be required to work more than the 40% minimum standard in the office. All employees will need to be flexible in accordance with the needs of the business, if you have any questions please reach out to your recruiter. What to expect from our interview process If successful, you will be invited to attend a competency-based interview week commencing 8th April 2024. If you have an accessibility requirement, disability, or condition that means you might require changes to the recruitment process, please contact your recruiter to discuss this further. Our aim is to make your application as easy and comfortable as possible, and your recruiter will be happy to work with you to make any necessary arrangements where possible. Our Recruitment Delivery Team are committed to offering an inclusive recruitment experience to all candidates. If you require any accommodations or adjustments as a result of disability, impairment, or health condition, please do not hesitate to let me know
First Military Recruitment Ltd
Harwell, Oxfordshire
MS467 - Facilities Services Coordinator Location: Harwell, Oxfordshire Salary: £35,000 - £45,000 per annum Overview: First Military Recruitment are currently supporting one of our established and expanding businesses in the search for a Facilities Services Coordinator. Our client is keen to offer opportunities to Ex-Military personnel, but all applications will be considered. Duties and Responsibilities: In close collaboration with another representative, coordinate and supervise events in a Conference Centre. Specifically interact with key event requestors on detailing the on site logistics, set up for exhibitions and liaise with service stakeholders (e.g. IT, VideoConfering, AV etc). Coordinate the FM on site activities for the preparation of special events. Coordinate and support AudioVisual system development and operations in the CC. Support the catering service development. Coordination of complex user requests related to FM services. Coordinate inputs to further evolution of the CC services, event types, communications with stakeholders and CC specific website. Ad-hoc support to Head of FM Service. Coordinate in close collaboration with FM the implementation of ad-hoc projects with third party companies. Organize the implementation of accommodation requests from onsite personnel. Skills and Qualifications: FM experience (Essential). Ability to prioritise work effectively to meet business requirements with demonstrable planning and organisational skills. Attention to detail and high level of accuracy. A desire to develop as an individual, willing to embrace new challenges. Experience of administration duties. Excellent computer skills with a good knowledge of Microsoft Office software required. Excellent customer services skills to offer help and support at all levels. A DBS check may be required for this role which the successful applicant will need to apply for and provide evidence of on appointment of the position.
Mar 28, 2024
Full time
MS467 - Facilities Services Coordinator Location: Harwell, Oxfordshire Salary: £35,000 - £45,000 per annum Overview: First Military Recruitment are currently supporting one of our established and expanding businesses in the search for a Facilities Services Coordinator. Our client is keen to offer opportunities to Ex-Military personnel, but all applications will be considered. Duties and Responsibilities: In close collaboration with another representative, coordinate and supervise events in a Conference Centre. Specifically interact with key event requestors on detailing the on site logistics, set up for exhibitions and liaise with service stakeholders (e.g. IT, VideoConfering, AV etc). Coordinate the FM on site activities for the preparation of special events. Coordinate and support AudioVisual system development and operations in the CC. Support the catering service development. Coordination of complex user requests related to FM services. Coordinate inputs to further evolution of the CC services, event types, communications with stakeholders and CC specific website. Ad-hoc support to Head of FM Service. Coordinate in close collaboration with FM the implementation of ad-hoc projects with third party companies. Organize the implementation of accommodation requests from onsite personnel. Skills and Qualifications: FM experience (Essential). Ability to prioritise work effectively to meet business requirements with demonstrable planning and organisational skills. Attention to detail and high level of accuracy. A desire to develop as an individual, willing to embrace new challenges. Experience of administration duties. Excellent computer skills with a good knowledge of Microsoft Office software required. Excellent customer services skills to offer help and support at all levels. A DBS check may be required for this role which the successful applicant will need to apply for and provide evidence of on appointment of the position.
Role: Medical Secretary - Wellbeing Clinic in Harley Street Contract Type: Temporary Start Date: ASAP End Date: 2-3 weeks Pay Rate: 20.00 per hour Working Pattern: Full Time Location: West End, London Our client, a leading private Progressive Well being Clinic based in the Harley Street area, is seeking a dynamic and passionate temporary Medical Secretary. This is a fantastic opportunity to work in a beautiful new clinic that focuses on Progressive Well being in the fast-paced and rewarding field of private health care. If you have experience in Medical Secretary and available immediately for 3 weeks then i would love to hear from you, Responsibilities: Medical Secretarial support Typing from dictation Clinic Administration Filing Knowledge of Quality Care Commission essential Key Skills: Previous experience in a medical secretarial role Excellent communication skills, both verbal and written. Strong organisational skills, with the ability to prioritise tasks effectively. Proficient in using computer systems and medical software. Attention to detail and accuracy. Ability to work well under pressure and in a fast-paced environment. What's in it for you? Competitive pay of 20.00 per hour plus holiday pay Temporary contract providing stability and flexibility. Convenient location in the West End of London, just a short 9-minute walk from Bond Street train station. Access to nearby parking facilities within a 5-minute walking distance from the office. Join a supportive and collaborative team in a reputable private medical organisation. Gain valuable experience in the health care industry. Don't miss out on this exciting opportunity! If you are enthusiastic, customer-focused, and ready to take on a new challenge, we want to hear from you. Apply now by submitting your CV and cover letter. We can't wait to welcome you to our client's team as a Patient Coordinator. Please email your CV to me directly: (url removed) Office Angels is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicity's, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Mar 28, 2024
Seasonal
Role: Medical Secretary - Wellbeing Clinic in Harley Street Contract Type: Temporary Start Date: ASAP End Date: 2-3 weeks Pay Rate: 20.00 per hour Working Pattern: Full Time Location: West End, London Our client, a leading private Progressive Well being Clinic based in the Harley Street area, is seeking a dynamic and passionate temporary Medical Secretary. This is a fantastic opportunity to work in a beautiful new clinic that focuses on Progressive Well being in the fast-paced and rewarding field of private health care. If you have experience in Medical Secretary and available immediately for 3 weeks then i would love to hear from you, Responsibilities: Medical Secretarial support Typing from dictation Clinic Administration Filing Knowledge of Quality Care Commission essential Key Skills: Previous experience in a medical secretarial role Excellent communication skills, both verbal and written. Strong organisational skills, with the ability to prioritise tasks effectively. Proficient in using computer systems and medical software. Attention to detail and accuracy. Ability to work well under pressure and in a fast-paced environment. What's in it for you? Competitive pay of 20.00 per hour plus holiday pay Temporary contract providing stability and flexibility. Convenient location in the West End of London, just a short 9-minute walk from Bond Street train station. Access to nearby parking facilities within a 5-minute walking distance from the office. Join a supportive and collaborative team in a reputable private medical organisation. Gain valuable experience in the health care industry. Don't miss out on this exciting opportunity! If you are enthusiastic, customer-focused, and ready to take on a new challenge, we want to hear from you. Apply now by submitting your CV and cover letter. We can't wait to welcome you to our client's team as a Patient Coordinator. Please email your CV to me directly: (url removed) Office Angels is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicity's, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Service Administrator 25,000 - 30,000 DOE, Burgess Hill, Monday to Friday 8:30am - 5pm, Pension, Holiday The Role Due to the recent win of a new, large contract, an exciting opportunity has arisen for a Service Administrator to join our client, a specialist fire and security systems business in Burgess Hill. Working as part of the Service team, the Service Administrator role is responsible for handling customer enquiries and undertaking relevant administration to ensure the business can effectively undertake all service and maintenance work for their clients. Answer incoming requests from customers by email and by phone. Scheduling engineers for reactive and planned maintenance callouts Diligently utilise the system (Uptick) to ensure all communication is logged accurately and efficiently. Action post-callout tasks including scheduling follow-up visits, invoicing and raising purchase orders. Answer incoming calls, take messages, and redirect as required. Work effectively to client service level agreements Requirements We would expect the successful Service Administrator to have experience in a customer-focused office administration role. Ideally you will have worked in a role that relies on working with external engineers on servicing, maintenance or facilities callouts (although those with solid customer service and administration experienced gained outside of this will be considered). You will be comfortable working in a busy environment with ever-changing priorities and be able to retain accurate work whilst juggling tasks. You will be a confident communicator who is comfortable talking on the phone, but also be able to convey information professionally by email. This role could suit someone who has worked as a facilities coordinator, customer service advisor or office administrator. Company Information You will be joining a well-established independent specialist fire and security asset management business who pride themselves on providing an outstanding service to their clients. They are a growing business and as such can provide long-term progression in their business. Package 25,000 - 30,000 Burgess Hill - Office based Monday to Friday 8:30am - 5pm Pension Parking Holiday - 20 days + BH, increasing with length of service up to 25 days. Birthday off Travail Employment Group is operating as an Employment Agency. Once you click to apply for this job your application will be immediately received by Travail Employment Group. If your application is successful a consultant will be in contact with you within the next 7 days. If you do not hear within 7 days you have unfortunately not been successful on this occasion.
Mar 28, 2024
Full time
Service Administrator 25,000 - 30,000 DOE, Burgess Hill, Monday to Friday 8:30am - 5pm, Pension, Holiday The Role Due to the recent win of a new, large contract, an exciting opportunity has arisen for a Service Administrator to join our client, a specialist fire and security systems business in Burgess Hill. Working as part of the Service team, the Service Administrator role is responsible for handling customer enquiries and undertaking relevant administration to ensure the business can effectively undertake all service and maintenance work for their clients. Answer incoming requests from customers by email and by phone. Scheduling engineers for reactive and planned maintenance callouts Diligently utilise the system (Uptick) to ensure all communication is logged accurately and efficiently. Action post-callout tasks including scheduling follow-up visits, invoicing and raising purchase orders. Answer incoming calls, take messages, and redirect as required. Work effectively to client service level agreements Requirements We would expect the successful Service Administrator to have experience in a customer-focused office administration role. Ideally you will have worked in a role that relies on working with external engineers on servicing, maintenance or facilities callouts (although those with solid customer service and administration experienced gained outside of this will be considered). You will be comfortable working in a busy environment with ever-changing priorities and be able to retain accurate work whilst juggling tasks. You will be a confident communicator who is comfortable talking on the phone, but also be able to convey information professionally by email. This role could suit someone who has worked as a facilities coordinator, customer service advisor or office administrator. Company Information You will be joining a well-established independent specialist fire and security asset management business who pride themselves on providing an outstanding service to their clients. They are a growing business and as such can provide long-term progression in their business. Package 25,000 - 30,000 Burgess Hill - Office based Monday to Friday 8:30am - 5pm Pension Parking Holiday - 20 days + BH, increasing with length of service up to 25 days. Birthday off Travail Employment Group is operating as an Employment Agency. Once you click to apply for this job your application will be immediately received by Travail Employment Group. If your application is successful a consultant will be in contact with you within the next 7 days. If you do not hear within 7 days you have unfortunately not been successful on this occasion.
Role: Medical Secretary - Wellbeing Clinic in Harley Street Contract Type: Temporary Start Date: ASAP End Date: 2-3 weeks Pay Rate: 20.00 per hour Working Pattern: Full Time Location: West End, London Our client, a leading private Progressive Well being Clinic based in the Harley Street area, is seeking a dynamic and passionate temporary Medical Secretary. This is a fantastic opportunity to work in a beautiful new clinic that focuses on Progressive Well being in the fast-paced and rewarding field of private health care. If you have experience in Medical Secretary and available immediately for 3 weeks then i would love to hear from you, Responsibilities: Medical Secretarial support Typing from dictation Clinic Administration Filing Knowledge of Quality Care Commission essential Key Skills: Previous experience in a medical secretarial role Excellent communication skills, both verbal and written. Strong organisational skills, with the ability to prioritise tasks effectively. Proficient in using computer systems and medical software. Attention to detail and accuracy. Ability to work well under pressure and in a fast-paced environment. What's in it for you? Competitive pay of 20.00 per hour plus holiday pay Temporary contract providing stability and flexibility. Convenient location in the West End of London, just a short 9-minute walk from Bond Street train station. Access to nearby parking facilities within a 5-minute walking distance from the office. Join a supportive and collaborative team in a reputable private medical organisation. Gain valuable experience in the health care industry. Don't miss out on this exciting opportunity! If you are enthusiastic, customer-focused, and ready to take on a new challenge, we want to hear from you. Apply now by submitting your CV and cover letter. We can't wait to welcome you to our client's team as a Patient Coordinator. Please email your CV to me directly: (url removed) Office Angels is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicity's, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Mar 28, 2024
Seasonal
Role: Medical Secretary - Wellbeing Clinic in Harley Street Contract Type: Temporary Start Date: ASAP End Date: 2-3 weeks Pay Rate: 20.00 per hour Working Pattern: Full Time Location: West End, London Our client, a leading private Progressive Well being Clinic based in the Harley Street area, is seeking a dynamic and passionate temporary Medical Secretary. This is a fantastic opportunity to work in a beautiful new clinic that focuses on Progressive Well being in the fast-paced and rewarding field of private health care. If you have experience in Medical Secretary and available immediately for 3 weeks then i would love to hear from you, Responsibilities: Medical Secretarial support Typing from dictation Clinic Administration Filing Knowledge of Quality Care Commission essential Key Skills: Previous experience in a medical secretarial role Excellent communication skills, both verbal and written. Strong organisational skills, with the ability to prioritise tasks effectively. Proficient in using computer systems and medical software. Attention to detail and accuracy. Ability to work well under pressure and in a fast-paced environment. What's in it for you? Competitive pay of 20.00 per hour plus holiday pay Temporary contract providing stability and flexibility. Convenient location in the West End of London, just a short 9-minute walk from Bond Street train station. Access to nearby parking facilities within a 5-minute walking distance from the office. Join a supportive and collaborative team in a reputable private medical organisation. Gain valuable experience in the health care industry. Don't miss out on this exciting opportunity! If you are enthusiastic, customer-focused, and ready to take on a new challenge, we want to hear from you. Apply now by submitting your CV and cover letter. We can't wait to welcome you to our client's team as a Patient Coordinator. Please email your CV to me directly: (url removed) Office Angels is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicity's, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Part-Time Office Coordinator, temporary job in Worcester to start immediately. Your new company You will be joining an established and successful organisation in the Worcester area who are in the supply business. This is for an exciting new role, working on a part-time basis, joining a friendly and helpful team. Your new role Working part-time 10 hours per week, hours can be flexible, they need to be set and at least 3 hours per day. This role is designed to provide administrative support to the business and management team, where you will be responsible for the coordination or processes relating to vendor management, receipts for supplies/services, and handling and eliminating vendor payable issues. The role also includes supporting key facilities management in terms of security, front office, printing and stationery, helpdesk and post. Key duties include: Greet clients and visitors at the front desk and answer incoming calls using a multi-line telephone system. Deliver secretarial, administrative, and related support services Liaise with business stakeholders and vendors at various periods for various services they provideRaising POs, researching and resolving routine vendor setup and payable issues, and handling vendor payment questionsHandle and store mail/parcels securely to maintain the confidentiality of correspondence. Perform mail/parcel distribution and word processing as part of your clerical responsibilities.Process and coordinate routine event requests, meeting rooms, travel bookings, catering services, and office supplies. What you'll need to succeed You will need to have strong office administration experience where you have had a varied and responsible role, where you are confident using your initiative and able to be proactive. This role will suit someone who is used to completing different tasks due to changing priorities and where you have autonomy to do the role to your best. Key skills required will also include excellent communication, both written and verbal, good IT and organisational skills. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #
Mar 28, 2024
Seasonal
Part-Time Office Coordinator, temporary job in Worcester to start immediately. Your new company You will be joining an established and successful organisation in the Worcester area who are in the supply business. This is for an exciting new role, working on a part-time basis, joining a friendly and helpful team. Your new role Working part-time 10 hours per week, hours can be flexible, they need to be set and at least 3 hours per day. This role is designed to provide administrative support to the business and management team, where you will be responsible for the coordination or processes relating to vendor management, receipts for supplies/services, and handling and eliminating vendor payable issues. The role also includes supporting key facilities management in terms of security, front office, printing and stationery, helpdesk and post. Key duties include: Greet clients and visitors at the front desk and answer incoming calls using a multi-line telephone system. Deliver secretarial, administrative, and related support services Liaise with business stakeholders and vendors at various periods for various services they provideRaising POs, researching and resolving routine vendor setup and payable issues, and handling vendor payment questionsHandle and store mail/parcels securely to maintain the confidentiality of correspondence. Perform mail/parcel distribution and word processing as part of your clerical responsibilities.Process and coordinate routine event requests, meeting rooms, travel bookings, catering services, and office supplies. What you'll need to succeed You will need to have strong office administration experience where you have had a varied and responsible role, where you are confident using your initiative and able to be proactive. This role will suit someone who is used to completing different tasks due to changing priorities and where you have autonomy to do the role to your best. Key skills required will also include excellent communication, both written and verbal, good IT and organisational skills. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #
Are you an Helpdesk Administrator or Coordinator working within the Facilities Management or Engineering Maintenance sector, are you familiar with working with planned or reactive works and engineers? This region Facilities Management company are recruiting due to a company restructure for the following positions. Planned works coordinator Reactive work coordinator The Planned and Reactive co-ordinator will primarily work as part of The Helpdesk function and will help to create a support function to the Contract Management team and the overall business in general,Supporting their customer base by being the first point of contact either by telephone or email and Managing jobs relating to the planned or reactive side of the business ensuring they meet its contracted obligations Other duties include - Ensuring compliance tasks are completed on time and documentation is complete and Manage labour on jobs by working with engineers and sub-contractor base Raise PO s for Suppliers and Creating quotes for Customers Raise Sales Invoices Update Client Management Systems with task related information Following Quality Procedures and Operational processes. The candidate will be the vital linchpin between the Client, mobile engineers and sub contractors/suppliers. You will do this by: • Liaising with our Engineers on jobs on behalf of clients. • Contacting suppliers/sub contractors to book in jobs and obtain quotes. • Update clients on the status of their job(s) and be their eyes and ears in the team to ensure the work is done on budget, on time and to the required standard. Team duties as part of the wider Helpdesk team will include • Deputising for other members of the team during holidays and absence plus supporting during overflow workloads when required. • Supporting the Helpdesk Supervisor with adhoc work as required. • Create strong relationships with the engineering team. • Ensuring month end is completed in line with the monthly timetable. Personal Qualities An understanding of client information systems, Excel and Word Approachable and positive can do attitude Team player Punctual and able to be flexible over working hours if/when required. Ability to prioritise work and meet deadlines. Maintenance of accuracy when under pressure. Good organisational skills: able to plan and implement. Self-motivated and able to work under own initiative. Awareness of Facilities Management Services (preferred but not essential). To commit to personal development in pursuit of all of the above You will be an integral part of a dynamic and forward thinking organisation with a reputation for quality and customer satisfaction Your working hours will be 8 hours per day Monday Friday, the starting at 8am and finishing at 5pm, but more flexible options can be considered. For further information on the role and the company you will be working for please APPLY NOW or get in touch with Gary Cornes for a confidential chat.
Mar 28, 2024
Full time
Are you an Helpdesk Administrator or Coordinator working within the Facilities Management or Engineering Maintenance sector, are you familiar with working with planned or reactive works and engineers? This region Facilities Management company are recruiting due to a company restructure for the following positions. Planned works coordinator Reactive work coordinator The Planned and Reactive co-ordinator will primarily work as part of The Helpdesk function and will help to create a support function to the Contract Management team and the overall business in general,Supporting their customer base by being the first point of contact either by telephone or email and Managing jobs relating to the planned or reactive side of the business ensuring they meet its contracted obligations Other duties include - Ensuring compliance tasks are completed on time and documentation is complete and Manage labour on jobs by working with engineers and sub-contractor base Raise PO s for Suppliers and Creating quotes for Customers Raise Sales Invoices Update Client Management Systems with task related information Following Quality Procedures and Operational processes. The candidate will be the vital linchpin between the Client, mobile engineers and sub contractors/suppliers. You will do this by: • Liaising with our Engineers on jobs on behalf of clients. • Contacting suppliers/sub contractors to book in jobs and obtain quotes. • Update clients on the status of their job(s) and be their eyes and ears in the team to ensure the work is done on budget, on time and to the required standard. Team duties as part of the wider Helpdesk team will include • Deputising for other members of the team during holidays and absence plus supporting during overflow workloads when required. • Supporting the Helpdesk Supervisor with adhoc work as required. • Create strong relationships with the engineering team. • Ensuring month end is completed in line with the monthly timetable. Personal Qualities An understanding of client information systems, Excel and Word Approachable and positive can do attitude Team player Punctual and able to be flexible over working hours if/when required. Ability to prioritise work and meet deadlines. Maintenance of accuracy when under pressure. Good organisational skills: able to plan and implement. Self-motivated and able to work under own initiative. Awareness of Facilities Management Services (preferred but not essential). To commit to personal development in pursuit of all of the above You will be an integral part of a dynamic and forward thinking organisation with a reputation for quality and customer satisfaction Your working hours will be 8 hours per day Monday Friday, the starting at 8am and finishing at 5pm, but more flexible options can be considered. For further information on the role and the company you will be working for please APPLY NOW or get in touch with Gary Cornes for a confidential chat.
Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. Job Title: Helpdesk Coordinator CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Helpdesk Coordinator to join the team located in London. As a Helpdesk Coordinator, you will responsible for providing exceptional customer service and business support in order to contribute to the continued growth and success of the Business. Quality Manage CAFM system as key user on site including PPM records, Reactives and reporting. Answer calls/email for the business in a timely fashion Ensure all Reactive requests raised on the helpdesk have the correct priority/engineer assigned. Ensure communication is maintained throughout reactive job life between Facilities Team and end user(s). Where possible apply RFT and close calls over phone without requirement for assignment Liaise with Lead Engineer and Ops Manager daily/weekly to ensure quality of service is maintained. Where required, review Subcontractor performance and feedback through appropriate systems (e.g. Ariba) with assistance from Contract Support. Actively identify/implement innovation across the contract to enhance performance and continue to meet client expectations. People & Development Promote and maintain CBRE culture. Collate and process timesheets and expenses weekly in absence of Contract Support. Communicate effectively and build/maintain relationships at all levels with internal and external customers. Attend and participate in any relevant training courses. Contract: Alongside Contract Support assist with the monthly customer report. Provide comprehensive reports relating to all jobs raised through the CAFM system. Analysis and comprehension of reports relating to CAFM system. Monthly update of Client specific Metrics/Forecasting Model in absence of the Contract Support. Logging hazards & customer feedback on the QHSE Management Portal Perform any other duties or responsibilities as requested by the CM or Management Team. Finance: Understand procedures and processes and operate them to the required standard. Examples of these are: 1. Obtaining supplier quotes and uploading onto the internal system for client approval. 2. Arranging agency cover & submitting hours on portal. Updating the CBRE Performance Portal as and when required. Person Specification: Organised - Works in a structured way. Thinks ahead to prioritise workload Logical - Works in a clear and consistent manner Attention to detail - Thorough in carrying out a task, with a high degree of accuracy Assertiveness - Confident, effective in putting across point of view to others Persistence - Follows through to resolution Customer and team focus - Puts customer and team needs first; always considers impact of their actions
Mar 28, 2024
Full time
Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. Job Title: Helpdesk Coordinator CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Helpdesk Coordinator to join the team located in London. As a Helpdesk Coordinator, you will responsible for providing exceptional customer service and business support in order to contribute to the continued growth and success of the Business. Quality Manage CAFM system as key user on site including PPM records, Reactives and reporting. Answer calls/email for the business in a timely fashion Ensure all Reactive requests raised on the helpdesk have the correct priority/engineer assigned. Ensure communication is maintained throughout reactive job life between Facilities Team and end user(s). Where possible apply RFT and close calls over phone without requirement for assignment Liaise with Lead Engineer and Ops Manager daily/weekly to ensure quality of service is maintained. Where required, review Subcontractor performance and feedback through appropriate systems (e.g. Ariba) with assistance from Contract Support. Actively identify/implement innovation across the contract to enhance performance and continue to meet client expectations. People & Development Promote and maintain CBRE culture. Collate and process timesheets and expenses weekly in absence of Contract Support. Communicate effectively and build/maintain relationships at all levels with internal and external customers. Attend and participate in any relevant training courses. Contract: Alongside Contract Support assist with the monthly customer report. Provide comprehensive reports relating to all jobs raised through the CAFM system. Analysis and comprehension of reports relating to CAFM system. Monthly update of Client specific Metrics/Forecasting Model in absence of the Contract Support. Logging hazards & customer feedback on the QHSE Management Portal Perform any other duties or responsibilities as requested by the CM or Management Team. Finance: Understand procedures and processes and operate them to the required standard. Examples of these are: 1. Obtaining supplier quotes and uploading onto the internal system for client approval. 2. Arranging agency cover & submitting hours on portal. Updating the CBRE Performance Portal as and when required. Person Specification: Organised - Works in a structured way. Thinks ahead to prioritise workload Logical - Works in a clear and consistent manner Attention to detail - Thorough in carrying out a task, with a high degree of accuracy Assertiveness - Confident, effective in putting across point of view to others Persistence - Follows through to resolution Customer and team focus - Puts customer and team needs first; always considers impact of their actions
ROLE: TEMP TO PERM Office Coordinator - Immediate start! LOCATION : Colnbrook, with free on-site parking PERMANENT SALARY : Up to £30k HOURS : Monday - Friday, 9am - 6pm DURATION : Temp to perm, fully office based BENEFITS : We would love for you to join us, some of the great perks of temping through Office Angels include Weekly Friday payUp to 28 days of annual leaveDedicated consultant to support your job searchFirst opportunity to see permanent positionsAccess to free eye-care vouchersTemp of the Month awardsTimesheets can be completed on mobile devicesAccess to Boost - our exclusive platform with discounts on hundreds of retailers, a well-being hub with recipes, an exercise area, and a mindfulness section with blogs and videos About the role: We're on the hunt for a dynamic individual to join our client in this newly created Office Coordinator role. If you thrive in a fast-paced environment and have a knack for keeping things running like a well-oiled machine, then this might just be the perfect role for you.As the Office Coordinator, you'll be the backbone of the office operations, ensuring that every caller, visitor, and colleague is greeted with a warm smile and professional demeanour. From managing reception duties to coordinating facilities management, you'll be the go-to person for keeping the office running smoothly. Duties will include: Answer and transfer calls with finesse, both internally and externally Create a welcoming atmosphere at reception, maintaining the visitor Welcome Screen daily Prepare visitor badges and maintain visitor records Arrange Wi-Fi access, catering, transportation, and hotel reservations as needed Foster relationships with contractors, ensuring all facilities repairs and maintenance are carried out to a high standard Oversee organisation of company events Assist with general enquiries and greet visitors professionally Manage parking allocations, conference room bookings, and facility maintenance Handle office supplies procurement and raise purchase orders efficiently Provide assistance with fire safety, first aid, and health & safety matters Managing meeting rooms for the business, ensuring set up for all meetings Ensuring the office is clean, tidy and office supply's are kept up to date About you: Previous reception experience, preferably in a corporate setting Exceptional organisational, communication, and customer service skills Ability to remain calm and composed under pressure Proficiency in Microsoft Office ( Word, Excel, PowerPoint, Outlook, Teams) Experience with third-party interactions and facilities management is advantageous MUST BE available to start work within a few days and commit long term - with a view to converting to a permanent contract after 6-12 months. Next Steps For further details and to discuss the role please contact us at Office Angels Staines on or email We look forward to receiving your application. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Mar 28, 2024
Full time
ROLE: TEMP TO PERM Office Coordinator - Immediate start! LOCATION : Colnbrook, with free on-site parking PERMANENT SALARY : Up to £30k HOURS : Monday - Friday, 9am - 6pm DURATION : Temp to perm, fully office based BENEFITS : We would love for you to join us, some of the great perks of temping through Office Angels include Weekly Friday payUp to 28 days of annual leaveDedicated consultant to support your job searchFirst opportunity to see permanent positionsAccess to free eye-care vouchersTemp of the Month awardsTimesheets can be completed on mobile devicesAccess to Boost - our exclusive platform with discounts on hundreds of retailers, a well-being hub with recipes, an exercise area, and a mindfulness section with blogs and videos About the role: We're on the hunt for a dynamic individual to join our client in this newly created Office Coordinator role. If you thrive in a fast-paced environment and have a knack for keeping things running like a well-oiled machine, then this might just be the perfect role for you.As the Office Coordinator, you'll be the backbone of the office operations, ensuring that every caller, visitor, and colleague is greeted with a warm smile and professional demeanour. From managing reception duties to coordinating facilities management, you'll be the go-to person for keeping the office running smoothly. Duties will include: Answer and transfer calls with finesse, both internally and externally Create a welcoming atmosphere at reception, maintaining the visitor Welcome Screen daily Prepare visitor badges and maintain visitor records Arrange Wi-Fi access, catering, transportation, and hotel reservations as needed Foster relationships with contractors, ensuring all facilities repairs and maintenance are carried out to a high standard Oversee organisation of company events Assist with general enquiries and greet visitors professionally Manage parking allocations, conference room bookings, and facility maintenance Handle office supplies procurement and raise purchase orders efficiently Provide assistance with fire safety, first aid, and health & safety matters Managing meeting rooms for the business, ensuring set up for all meetings Ensuring the office is clean, tidy and office supply's are kept up to date About you: Previous reception experience, preferably in a corporate setting Exceptional organisational, communication, and customer service skills Ability to remain calm and composed under pressure Proficiency in Microsoft Office ( Word, Excel, PowerPoint, Outlook, Teams) Experience with third-party interactions and facilities management is advantageous MUST BE available to start work within a few days and commit long term - with a view to converting to a permanent contract after 6-12 months. Next Steps For further details and to discuss the role please contact us at Office Angels Staines on or email We look forward to receiving your application. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Atkinson Moss are proud to be partnering with a property management company in their search for a confident and friendly Facilities Coordinator. They will provide intrinsic support in the running and maintenance of a busy and vibrant city centre business hub. My client is open to receiving applicants from experienced facilities assistants as well as those with limited experience but excellent administration and organisation skills, who are interested in learning and developing within the role and business. This is a full time, permanent position working Monday - Friday between the hours of 9am - 5pm with some flexibility required in-line with business needs. Day to day responsibility and remit: Support the Financial Accountant on general monthly billing and associated tasks, including supplier payments and reconciling our daily coffee shop and co working sales. Review and upkeep corporate governance and response plans - including GDPR, environmental and other associated compliance. Welcome and book in visitors, co-workers and clients Support in the management of Meeting Rooms and Boardroom Staff Diary and Holiday Planner support Work alongside our Office and Facilities Manager and Asset Management Team to deliver excellent site management to meet the requirements of our tenants. Support in the planning and implementation of Health and Safety matters, including emergency evacuation drills Person Specification: Strong communication and people skills Experience in sales, hospitality and customer service Excellent IT skills including finance software and MS Office Problem solving and efficient time management Practical and flexible approach to tasks Fire Marshall experience an advantage First Adi trained an advantage If you are interested and hold the relevant skills please apply online in the first instance. Should you wish to discuss the role in more detail please contact Wendy Wakefield or Lesley Freeman at Atkinson Moss.
Mar 28, 2024
Full time
Atkinson Moss are proud to be partnering with a property management company in their search for a confident and friendly Facilities Coordinator. They will provide intrinsic support in the running and maintenance of a busy and vibrant city centre business hub. My client is open to receiving applicants from experienced facilities assistants as well as those with limited experience but excellent administration and organisation skills, who are interested in learning and developing within the role and business. This is a full time, permanent position working Monday - Friday between the hours of 9am - 5pm with some flexibility required in-line with business needs. Day to day responsibility and remit: Support the Financial Accountant on general monthly billing and associated tasks, including supplier payments and reconciling our daily coffee shop and co working sales. Review and upkeep corporate governance and response plans - including GDPR, environmental and other associated compliance. Welcome and book in visitors, co-workers and clients Support in the management of Meeting Rooms and Boardroom Staff Diary and Holiday Planner support Work alongside our Office and Facilities Manager and Asset Management Team to deliver excellent site management to meet the requirements of our tenants. Support in the planning and implementation of Health and Safety matters, including emergency evacuation drills Person Specification: Strong communication and people skills Experience in sales, hospitality and customer service Excellent IT skills including finance software and MS Office Problem solving and efficient time management Practical and flexible approach to tasks Fire Marshall experience an advantage First Adi trained an advantage If you are interested and hold the relevant skills please apply online in the first instance. Should you wish to discuss the role in more detail please contact Wendy Wakefield or Lesley Freeman at Atkinson Moss.
Atkinson Moss are proud to be partnering with a property management company in their search for a confident and friendly Facilities Coordinator. They will provide intrinsic support in the running and maintenance of a busy and vibrant city centre business hub. My client is open to receiving applicants from experienced facilities assistants as well as those with limited experience but excellent administration and organisation skills, who are interested in learning and developing within the role and business. This is a full time, permanent position working Monday - Friday between the hours of 9am - 5pm with some flexibility required in-line with business needs. Day to day responsibility and remit: Support the Financial Accountant on general monthly billing and associated tasks, including supplier payments and reconciling our daily coffee shop and co working sales. Review and upkeep corporate governance and response plans - including GDPR, environmental and other associated compliance. Welcome and book in visitors, co-workers and clients Support in the management of Meeting Rooms and Boardroom Staff Diary and Holiday Planner support Work alongside our Office and Facilities Manager and Asset Management Team to deliver excellent site management to meet the requirements of our tenants. Support in the planning and implementation of Health and Safety matters, including emergency evacuation drills Person Specification: Strong communication and people skills Experience in sales, hospitality and customer service Excellent IT skills including finance software and MS Office Problem solving and efficient time management Practical and flexible approach to tasks Fire Marshall experience an advantage First Adi trained an advantage If you are interested and hold the relevant skills please apply online in the first instance. Should you wish to discuss the role in more detail please contact Wendy Wakefield or Lesley Freeman at Atkinson Moss.
Mar 28, 2024
Full time
Atkinson Moss are proud to be partnering with a property management company in their search for a confident and friendly Facilities Coordinator. They will provide intrinsic support in the running and maintenance of a busy and vibrant city centre business hub. My client is open to receiving applicants from experienced facilities assistants as well as those with limited experience but excellent administration and organisation skills, who are interested in learning and developing within the role and business. This is a full time, permanent position working Monday - Friday between the hours of 9am - 5pm with some flexibility required in-line with business needs. Day to day responsibility and remit: Support the Financial Accountant on general monthly billing and associated tasks, including supplier payments and reconciling our daily coffee shop and co working sales. Review and upkeep corporate governance and response plans - including GDPR, environmental and other associated compliance. Welcome and book in visitors, co-workers and clients Support in the management of Meeting Rooms and Boardroom Staff Diary and Holiday Planner support Work alongside our Office and Facilities Manager and Asset Management Team to deliver excellent site management to meet the requirements of our tenants. Support in the planning and implementation of Health and Safety matters, including emergency evacuation drills Person Specification: Strong communication and people skills Experience in sales, hospitality and customer service Excellent IT skills including finance software and MS Office Problem solving and efficient time management Practical and flexible approach to tasks Fire Marshall experience an advantage First Adi trained an advantage If you are interested and hold the relevant skills please apply online in the first instance. Should you wish to discuss the role in more detail please contact Wendy Wakefield or Lesley Freeman at Atkinson Moss.
NESFircroft are working closely alongside an industry leading Power & Renewables client actively sourcing for a Site Coordinator to join an established team on their HVDC Project. The Project Coordinator assists the Site Manager and the site team in all coordination tasks of the site, supporting a structured and organized office, implementing all business and project approved processes, and enabling site resources to concentrate solely on their core competence scope. The Project Coordinator strives to achieve a good overview of all processes and assets in the office and the site and to identify elements of waste for elimination and optimization of the activities within their scope of responsibility. The Project Coordinator reports hierarchically to the Site Manager while assigned to a respective construction site and functionally to the Global Head of HVDC Site Management. The role as Site coordinator can be combined with Site Document controller as well as others on site whenever the load of the assignments in a particular project allows for such multitasking role. Roles and Responsibilities Collect, organize, and administrate reports regarding progress. Support with the creation of progress, site, project, and management presentations Attend meetings; take and distributing minutes of meetings and track the progress of the defined actions items Perform/coordinate the site onboarding and provide guidance to new employees arriving to work in the construction sites Track site personnel timesheets and working hours. Maintain a track record with table and charts of this information and share with required departments in the business Keep an updated record of Hitachi personnel on site. Support the Site team with different reporting needs as may be required Implement the business processes and engages with other team members in continuous improvement of processes and procedures to maximize efficiency and effectiveness. Identify and eliminate waste or non-added value activities within the area of responsibility Maintain records/databases/filing systems/archives, in electronic and/or hard copy format. Perform general administrative activities and provides backup support for others in case of sickness/absence/workload. Support/arrange the translation of documents Keep an updated record of the delivery situation. Send and receive parcels. Administrate living quarters. Administrate site cars and local transportation. Administrate Site offices and facilities. Introduction of personal on administration and routines. Regular contact, as required and authorized, with local suppliers and contractors, including housekeeping and security. Control the office material supplies and the availability of visitors Personal Protective Equipment (PPE). Coordinate travel arrangements for site personal and visitors together with the home-office Site Recourse Coordinators, Travel Coordinators and Project Construction and Commissioning Managers. With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
Mar 28, 2024
Contractor
NESFircroft are working closely alongside an industry leading Power & Renewables client actively sourcing for a Site Coordinator to join an established team on their HVDC Project. The Project Coordinator assists the Site Manager and the site team in all coordination tasks of the site, supporting a structured and organized office, implementing all business and project approved processes, and enabling site resources to concentrate solely on their core competence scope. The Project Coordinator strives to achieve a good overview of all processes and assets in the office and the site and to identify elements of waste for elimination and optimization of the activities within their scope of responsibility. The Project Coordinator reports hierarchically to the Site Manager while assigned to a respective construction site and functionally to the Global Head of HVDC Site Management. The role as Site coordinator can be combined with Site Document controller as well as others on site whenever the load of the assignments in a particular project allows for such multitasking role. Roles and Responsibilities Collect, organize, and administrate reports regarding progress. Support with the creation of progress, site, project, and management presentations Attend meetings; take and distributing minutes of meetings and track the progress of the defined actions items Perform/coordinate the site onboarding and provide guidance to new employees arriving to work in the construction sites Track site personnel timesheets and working hours. Maintain a track record with table and charts of this information and share with required departments in the business Keep an updated record of Hitachi personnel on site. Support the Site team with different reporting needs as may be required Implement the business processes and engages with other team members in continuous improvement of processes and procedures to maximize efficiency and effectiveness. Identify and eliminate waste or non-added value activities within the area of responsibility Maintain records/databases/filing systems/archives, in electronic and/or hard copy format. Perform general administrative activities and provides backup support for others in case of sickness/absence/workload. Support/arrange the translation of documents Keep an updated record of the delivery situation. Send and receive parcels. Administrate living quarters. Administrate site cars and local transportation. Administrate Site offices and facilities. Introduction of personal on administration and routines. Regular contact, as required and authorized, with local suppliers and contractors, including housekeeping and security. Control the office material supplies and the availability of visitors Personal Protective Equipment (PPE). Coordinate travel arrangements for site personal and visitors together with the home-office Site Recourse Coordinators, Travel Coordinators and Project Construction and Commissioning Managers. With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
Science and Technology Facilities Council (STFC)
Didcot, Oxfordshire
Salary: £34,905 per annum Hours: Full time or Part time (minimum 25 hours per week) Contract Type: Open Ended Location: Science and Technology Facilities Council, Rutherford Appleton Laboratory Harwell, Oxfordshire Together, our scientists, technologists, engineers, technicians and business support team explore the unknown and turn what they find into work that changes the world around us click apply for full job details
Mar 28, 2024
Full time
Salary: £34,905 per annum Hours: Full time or Part time (minimum 25 hours per week) Contract Type: Open Ended Location: Science and Technology Facilities Council, Rutherford Appleton Laboratory Harwell, Oxfordshire Together, our scientists, technologists, engineers, technicians and business support team explore the unknown and turn what they find into work that changes the world around us click apply for full job details
Warehouse Admin Coordinator Job Type: Full-time/Part-timeLocation: Kingsbury, Northwest LondonSalary: £22,000 - £28,000 per year Working Hours: 8h/day, 40h/week We are currently looking for a Warehouse Admin Coordinator to join the team of well-established logistics services company. This role is ideal for someone who is detail-oriented, enjoys providing administrative support, and thrives in a fast-paced warehouse environment. Day to Day of the role: Provide administrative support to the warehouse team, assisting with daily operations. Maintain and update records, databases, and filing systems accurately and efficiently. Prepare and distribute correspondence, memos, and reports as required. Manage data entry and document management tasks with a high level of precision. Handle incoming calls and emails, ensuring professional communication and excellent phone etiquette. Assist with the planning and coordination of warehouse events and activities. Perform general clerical duties, including photocopying, scanning, and faxing. Required Skills & Qualifications: Strong organisational skills with the ability to effectively prioritise tasks. Excellent clerical skills, including typing, filing, and data entry. Experience with administrative tasks in an office or warehouse environment. Proficient in using computerised systems for document management. Familiarity with Google Suite for email, calendar, and document collaboration. Good command of English and professional communication skills. GCSE or equivalent qualification is preferred. At least 1 year of customer service and administrative experience is preferred. A valid Driving Licence is preferred. Benefits:Company pension scheme.Free and on-site parking facilities. This Warehouse Admin Coordinator position is a fantastic opportunity for individuals looking to contribute to the efficiency of the warehouse operations. If you meet the qualifications and are ready for a new challenge, we encourage you to apply. To apply, please upload your up-to-date CV, highlighting all relevant work experience, skills, and qualifications. After screening, the most suitable candidates will be contacted regarding the arrangement of a job interview/trial/ Please note that the ability to commute to London is required, and relocation to London must be completed before starting work if applicable. Work Location: In person. Oliver - Senior Recruitment Consultant
Mar 27, 2024
Full time
Warehouse Admin Coordinator Job Type: Full-time/Part-timeLocation: Kingsbury, Northwest LondonSalary: £22,000 - £28,000 per year Working Hours: 8h/day, 40h/week We are currently looking for a Warehouse Admin Coordinator to join the team of well-established logistics services company. This role is ideal for someone who is detail-oriented, enjoys providing administrative support, and thrives in a fast-paced warehouse environment. Day to Day of the role: Provide administrative support to the warehouse team, assisting with daily operations. Maintain and update records, databases, and filing systems accurately and efficiently. Prepare and distribute correspondence, memos, and reports as required. Manage data entry and document management tasks with a high level of precision. Handle incoming calls and emails, ensuring professional communication and excellent phone etiquette. Assist with the planning and coordination of warehouse events and activities. Perform general clerical duties, including photocopying, scanning, and faxing. Required Skills & Qualifications: Strong organisational skills with the ability to effectively prioritise tasks. Excellent clerical skills, including typing, filing, and data entry. Experience with administrative tasks in an office or warehouse environment. Proficient in using computerised systems for document management. Familiarity with Google Suite for email, calendar, and document collaboration. Good command of English and professional communication skills. GCSE or equivalent qualification is preferred. At least 1 year of customer service and administrative experience is preferred. A valid Driving Licence is preferred. Benefits:Company pension scheme.Free and on-site parking facilities. This Warehouse Admin Coordinator position is a fantastic opportunity for individuals looking to contribute to the efficiency of the warehouse operations. If you meet the qualifications and are ready for a new challenge, we encourage you to apply. To apply, please upload your up-to-date CV, highlighting all relevant work experience, skills, and qualifications. After screening, the most suitable candidates will be contacted regarding the arrangement of a job interview/trial/ Please note that the ability to commute to London is required, and relocation to London must be completed before starting work if applicable. Work Location: In person. Oliver - Senior Recruitment Consultant