Executive Assistant Location: Office-based in Pall Mall, with some flexibility after probation Contract Type : Permanent Hours: Full time Salary: c£70k pa Benefits: Generous bonus, 28 days holiday, pension Purpose of the role To provide exceptional administrative and stakeholder management support to the CEO, being on hand when needed, to enable him to achieve the organisation's growth objectives and vision: creating innovative and community-focused residential property projects and sustainable investment opportunities for ethically minded investors. Key Responsibilities: Manage CEO's calendar to achieve work objectives and work-life balance, including scheduling meetings, appointments, travel arrangements, leisure activities, fitness routines and personal errands. Coordinate and prioritise CEO's emails, correspondence and phone calls. Prepare and edit correspondence, presentations, reports and other documents. Conduct research and compile data such as market trends, industry insights or competitive analysis and compile data to support decision-making and strategic planning. Assist in organising company events, meetings and conferences including logistics, venue selection, catering and co-ordinating guest invitations. Act as a liaison between the CEO and internal/external stakeholders. Handle confidential information with discretion and professionalism. Perform ad-hoc administrative tasks and special projects as assigned, for example: office relocation and/or renovation; social media management and personal branding. Skills Required: Organisation and project management: ability to prioritise tasks effectively, manage competing deadlines and maintain attention to detail. Communication: strong written and verbal communication skills, including the ability to compose professional correspondence and interact diplomatically and confidently with stakeholders at all levels. Critical analysis: quickly gathers relevant information, questions the debatable and is able to confidently explains interpretation of data Problem-Solving: resourceful and proactive in identifying solutions to challenges and resolving issues independently. Adaptability: flexibility to adjust priorities and responsibilities in response to changing business needs and priorities. Document creation: proficient in crafting visually compelling and engaging PowerPoint presentations that effectively convey key messages, using advanced features. Experience: Proven experience as an Executive Assistant or similar role supporting a demanding and intellectually challenging CEO or other C-suite position Multi-tasking and prioritising competing actions to manage personal workload effectively. Strong track record of working in small to medium startup/high pressure environments, where structures and processes are not yet fully established. Demonstrable experience creating a superb first impression when dealing with high net worth individuals and investors. Excellent proficiency in Microsoft Office suite and other relevant software applications. Degree educated in Business Administration, Communications or related field preferred but not essential. Behavioural Attributes: Professionalism: maintains a high level of integrity, confidentiality and professionalism in all interactions and tasks. Proactivity: anticipates the needs of the CEO and takes initiative to address them effectively. Attention to detail: meticulous in reviewing and producing accurate work with a keen eye for detail. Resilience: maintains composure under pressure, adapts to changing circumstances, and remains focused on achieving objectives. Commercially minded: acts like an owner to protect profit and grow revenue. Collaboration: works well in a team environment, demonstrating a willingness to support other sand contribute to the overall success of the business. You may also have experience in the following: Project Management. Office Manager, PA, Office Team Leader, Office Supervisor, Administrator, Admin Assistant, Office Administrator, Executive Assistant, Personal Assistant, Personal Administrator, Office Manager, Executive Administrator, Business Administration etc. REF-
Mar 29, 2024
Full time
Executive Assistant Location: Office-based in Pall Mall, with some flexibility after probation Contract Type : Permanent Hours: Full time Salary: c£70k pa Benefits: Generous bonus, 28 days holiday, pension Purpose of the role To provide exceptional administrative and stakeholder management support to the CEO, being on hand when needed, to enable him to achieve the organisation's growth objectives and vision: creating innovative and community-focused residential property projects and sustainable investment opportunities for ethically minded investors. Key Responsibilities: Manage CEO's calendar to achieve work objectives and work-life balance, including scheduling meetings, appointments, travel arrangements, leisure activities, fitness routines and personal errands. Coordinate and prioritise CEO's emails, correspondence and phone calls. Prepare and edit correspondence, presentations, reports and other documents. Conduct research and compile data such as market trends, industry insights or competitive analysis and compile data to support decision-making and strategic planning. Assist in organising company events, meetings and conferences including logistics, venue selection, catering and co-ordinating guest invitations. Act as a liaison between the CEO and internal/external stakeholders. Handle confidential information with discretion and professionalism. Perform ad-hoc administrative tasks and special projects as assigned, for example: office relocation and/or renovation; social media management and personal branding. Skills Required: Organisation and project management: ability to prioritise tasks effectively, manage competing deadlines and maintain attention to detail. Communication: strong written and verbal communication skills, including the ability to compose professional correspondence and interact diplomatically and confidently with stakeholders at all levels. Critical analysis: quickly gathers relevant information, questions the debatable and is able to confidently explains interpretation of data Problem-Solving: resourceful and proactive in identifying solutions to challenges and resolving issues independently. Adaptability: flexibility to adjust priorities and responsibilities in response to changing business needs and priorities. Document creation: proficient in crafting visually compelling and engaging PowerPoint presentations that effectively convey key messages, using advanced features. Experience: Proven experience as an Executive Assistant or similar role supporting a demanding and intellectually challenging CEO or other C-suite position Multi-tasking and prioritising competing actions to manage personal workload effectively. Strong track record of working in small to medium startup/high pressure environments, where structures and processes are not yet fully established. Demonstrable experience creating a superb first impression when dealing with high net worth individuals and investors. Excellent proficiency in Microsoft Office suite and other relevant software applications. Degree educated in Business Administration, Communications or related field preferred but not essential. Behavioural Attributes: Professionalism: maintains a high level of integrity, confidentiality and professionalism in all interactions and tasks. Proactivity: anticipates the needs of the CEO and takes initiative to address them effectively. Attention to detail: meticulous in reviewing and producing accurate work with a keen eye for detail. Resilience: maintains composure under pressure, adapts to changing circumstances, and remains focused on achieving objectives. Commercially minded: acts like an owner to protect profit and grow revenue. Collaboration: works well in a team environment, demonstrating a willingness to support other sand contribute to the overall success of the business. You may also have experience in the following: Project Management. Office Manager, PA, Office Team Leader, Office Supervisor, Administrator, Admin Assistant, Office Administrator, Executive Assistant, Personal Assistant, Personal Administrator, Office Manager, Executive Administrator, Business Administration etc. REF-
A skilled Business Administrator with 3+yrs experience is needed to join the team at Sim & Skills Ltd in Chesterfield. We are the UK's fastest-growing healthcare simulation equipment company. Our mission is to provide everything our customers need to succeed in healthcare simulation. We are looking for a best-in-class candidate. You will need to stand out so please be creative and grasp your opportunity to work in a very successful, fast-paced, startup company with world-beating ambition. About the role: As the Business Administrator at Sim & Skills HQ in Chesterfield, you will be responsible for overseeing the daily administrative operations of the business, ensuring efficiency, productivity, and compliance with company policies and procedures. The Business Administrator plays a pivotal role in supporting all departments and facilitating smooth communication channels within the organisation. This position requires strong leadership skills, excellent problem-solving abilities, and a keen eye for detail. Key Responsibilities include: Manage daily administrative tasks, including scheduling, filing, record-keeping, and managing correspondence, to ensure smooth office operations. Streamline workflows by developing and implementing efficient office procedures, optimizing productivity. Maintain office equipment and supply inventory, overseeing upkeep and ensuring availability of necessary items. Provide administrative support to the board of directors, including scheduling meetings, arranging travel, and organizing events. Assist with budget planning, monitor expenditures to adhere to financial guidelines, and manage payroll, invoices, and expenses. Conduct financial account reconciliations, prepare financial reports, and manage credit control and overdue invoices. Support HR functions by coordinating recruitment, maintaining employee records, and ensuring legal compliance, serving as a point of contact for employee inquiries. Enhance inter-departmental communication and coordination, schedule and manage logistics for meetings and events, and act as a liaison between management and staff. Ensure adherence to company policies and regulatory requirements, staying informed about industry standards and implementing measures for asset protection. Oversee the administration of quality management systems and procedures, ensuring continuous improvement in administrative processes and compliance. Required skills: Level 3 or above in Business Administration 3 years minimum work experience in a business administration role A proactive attitude towards learning and development. Exceptional communication skills, both written and verbal. Strong problem-solving abilities and attention to detail. Empathy and the ability to handle difficult situations with patience and professionalism. Ability to work well in a team environment and collaborate effectively with colleagues. Proficient in using CRM software, Microsoft Office, and Google Workspace. Benefits incude: Pension Private health, dental, and optical cover Life insurance Company bonus scheme Sounds interesting? Click the APPLY button to send your CV for immediate consideration. Candidates with previous experience or job titles, including; Office Coordinator, Admin Assistant, Administration Assistant, Administrative Assistant, Office Manager, Administrative Coordinator, Office Support Specialist, Office Clerk, Office Associate, Sales Administrator, Administrative Specialist, Office Operations Coordinator, and Front Office Administrator, may also be considered for this role.
Mar 29, 2024
Full time
A skilled Business Administrator with 3+yrs experience is needed to join the team at Sim & Skills Ltd in Chesterfield. We are the UK's fastest-growing healthcare simulation equipment company. Our mission is to provide everything our customers need to succeed in healthcare simulation. We are looking for a best-in-class candidate. You will need to stand out so please be creative and grasp your opportunity to work in a very successful, fast-paced, startup company with world-beating ambition. About the role: As the Business Administrator at Sim & Skills HQ in Chesterfield, you will be responsible for overseeing the daily administrative operations of the business, ensuring efficiency, productivity, and compliance with company policies and procedures. The Business Administrator plays a pivotal role in supporting all departments and facilitating smooth communication channels within the organisation. This position requires strong leadership skills, excellent problem-solving abilities, and a keen eye for detail. Key Responsibilities include: Manage daily administrative tasks, including scheduling, filing, record-keeping, and managing correspondence, to ensure smooth office operations. Streamline workflows by developing and implementing efficient office procedures, optimizing productivity. Maintain office equipment and supply inventory, overseeing upkeep and ensuring availability of necessary items. Provide administrative support to the board of directors, including scheduling meetings, arranging travel, and organizing events. Assist with budget planning, monitor expenditures to adhere to financial guidelines, and manage payroll, invoices, and expenses. Conduct financial account reconciliations, prepare financial reports, and manage credit control and overdue invoices. Support HR functions by coordinating recruitment, maintaining employee records, and ensuring legal compliance, serving as a point of contact for employee inquiries. Enhance inter-departmental communication and coordination, schedule and manage logistics for meetings and events, and act as a liaison between management and staff. Ensure adherence to company policies and regulatory requirements, staying informed about industry standards and implementing measures for asset protection. Oversee the administration of quality management systems and procedures, ensuring continuous improvement in administrative processes and compliance. Required skills: Level 3 or above in Business Administration 3 years minimum work experience in a business administration role A proactive attitude towards learning and development. Exceptional communication skills, both written and verbal. Strong problem-solving abilities and attention to detail. Empathy and the ability to handle difficult situations with patience and professionalism. Ability to work well in a team environment and collaborate effectively with colleagues. Proficient in using CRM software, Microsoft Office, and Google Workspace. Benefits incude: Pension Private health, dental, and optical cover Life insurance Company bonus scheme Sounds interesting? Click the APPLY button to send your CV for immediate consideration. Candidates with previous experience or job titles, including; Office Coordinator, Admin Assistant, Administration Assistant, Administrative Assistant, Office Manager, Administrative Coordinator, Office Support Specialist, Office Clerk, Office Associate, Sales Administrator, Administrative Specialist, Office Operations Coordinator, and Front Office Administrator, may also be considered for this role.
Pertemps Dudley West Brom Perms
Dudley, West Midlands
Property Management Administrator (Part-Time - around 20 hours per week) Flexible days and hours Dudley (Rate negotiable depending on experience) As a Property Management Administrator, you will play a crucial role in overseeing the daily operations of residential or commercial properties. Your responsibilities will include maintaining property value, enforcing lease agreements, and managing tenant concerns and complaints. This position is part-time, requiring approximately 20 hours per week and a high degree of flexibility! Key Responsibilities: Tenant Interaction: Answer queries from prospective tenants and discuss the application process. Professionally resolve tenant complaints. Assist with planning and logistics for tenant communications regarding inspections, gas certificates and EPC's Rent Collection: Maintain tenant, contractor, and property files, including leases, insurance certificates, and invoices. Coordinate with contractors for repairs and maintenance. Lease Administration: Ensure terms of lease agreements are met. General Administration: Organize property-related documentation. Assist with property-related paperwork and record-keeping. Maintain positive relations with tenants and promptly address service requests. Qualifications and experience: Proven working experience as a personal/executive assistant or property manager, preferably for 2+ years. Outstanding organizational and time management skills. Knowledge of Sage 50 is beneficial Experience in property management or a related field preferred
Mar 28, 2024
Full time
Property Management Administrator (Part-Time - around 20 hours per week) Flexible days and hours Dudley (Rate negotiable depending on experience) As a Property Management Administrator, you will play a crucial role in overseeing the daily operations of residential or commercial properties. Your responsibilities will include maintaining property value, enforcing lease agreements, and managing tenant concerns and complaints. This position is part-time, requiring approximately 20 hours per week and a high degree of flexibility! Key Responsibilities: Tenant Interaction: Answer queries from prospective tenants and discuss the application process. Professionally resolve tenant complaints. Assist with planning and logistics for tenant communications regarding inspections, gas certificates and EPC's Rent Collection: Maintain tenant, contractor, and property files, including leases, insurance certificates, and invoices. Coordinate with contractors for repairs and maintenance. Lease Administration: Ensure terms of lease agreements are met. General Administration: Organize property-related documentation. Assist with property-related paperwork and record-keeping. Maintain positive relations with tenants and promptly address service requests. Qualifications and experience: Proven working experience as a personal/executive assistant or property manager, preferably for 2+ years. Outstanding organizational and time management skills. Knowledge of Sage 50 is beneficial Experience in property management or a related field preferred
Your new company Working for a company who are trying to make a difference to environment and the planet. This role is full time Monday - Friday hybrid working 3 days per week - 2 days from home.Salary is between £25k - £30k depending on experience. We are looking for an enthusiastic and forward-thinking PA & Operations Assistant, whose track record paints a picture of someone who is organised, dynamic, and efficient.Your experience demonstrates pragmatic and flexible approaches to processing busy flows of information, opportunities, and requests. We need someone who works with focus and cool headedness to balance their time between day-to-day deadlines and larger deliverables. Our ideal candidate is likely to already be experienced as a PA or business administrator, with excellent written communication skills and a meticulous eye for detail. You'll be highly organised, willing to learn and try new tasks, and have a commitment to supporting positive environmental change. Your new role Ensure the CEO is well supported, dealing with administrative and logistical arrangements as directed. Manage incoming communications across multiple channels, from both internal and external parties; filtering, responding, organising, and escalating priorities. Manage diary for both regular and ad hoc meetings, across multiple time zones, ensuring clear agenda & objectives and time for pre-work, scheduling and handling logistics including travel arrangements, and providing support on tracking and executing 'next steps' Assist with information flow, approvals & decision making to ensure the most effective use of the CEO and Director of Operations time, scheduling requests and items for discussion or review with an understanding of organisational priorities. Organise events, by leading on invite management, planning, logistics etc. Support with production of reports, to include donor reports and board papers. Support with HR administration including recruitment, onboarding processes, updates to policies, and staff handbook, making sure the wider team has the system / software access, knowledge and hardware needed to operate effectively. Occasional support with financial administration, such as queries regarding invoices and expenses Support with other administrative and operational requirements as require You may need to be able to travel occasionally for work. What you'll need to succeed Previous experience as a PA/ Strong Administrator before. What you'll get in return Excellent base salaryPensionHoliday allowanceVarious other company benefits What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Mar 28, 2024
Full time
Your new company Working for a company who are trying to make a difference to environment and the planet. This role is full time Monday - Friday hybrid working 3 days per week - 2 days from home.Salary is between £25k - £30k depending on experience. We are looking for an enthusiastic and forward-thinking PA & Operations Assistant, whose track record paints a picture of someone who is organised, dynamic, and efficient.Your experience demonstrates pragmatic and flexible approaches to processing busy flows of information, opportunities, and requests. We need someone who works with focus and cool headedness to balance their time between day-to-day deadlines and larger deliverables. Our ideal candidate is likely to already be experienced as a PA or business administrator, with excellent written communication skills and a meticulous eye for detail. You'll be highly organised, willing to learn and try new tasks, and have a commitment to supporting positive environmental change. Your new role Ensure the CEO is well supported, dealing with administrative and logistical arrangements as directed. Manage incoming communications across multiple channels, from both internal and external parties; filtering, responding, organising, and escalating priorities. Manage diary for both regular and ad hoc meetings, across multiple time zones, ensuring clear agenda & objectives and time for pre-work, scheduling and handling logistics including travel arrangements, and providing support on tracking and executing 'next steps' Assist with information flow, approvals & decision making to ensure the most effective use of the CEO and Director of Operations time, scheduling requests and items for discussion or review with an understanding of organisational priorities. Organise events, by leading on invite management, planning, logistics etc. Support with production of reports, to include donor reports and board papers. Support with HR administration including recruitment, onboarding processes, updates to policies, and staff handbook, making sure the wider team has the system / software access, knowledge and hardware needed to operate effectively. Occasional support with financial administration, such as queries regarding invoices and expenses Support with other administrative and operational requirements as require You may need to be able to travel occasionally for work. What you'll need to succeed Previous experience as a PA/ Strong Administrator before. What you'll get in return Excellent base salaryPensionHoliday allowanceVarious other company benefits What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Are you looking for a new role within Logistics Administration? Do you want to be part of a global business with exciting growth plans for the next 3-5 years and an opportunity to work with a fabulous team both in the UK and internationally? An exciting opportunity has arisen to join the team as a Spare Parts & Logistics Assistant. This is a global leader in vertical transportation and urban mobility, as a multilingual business the role would be a great opportunity for someone to use their European language skills in a commercial environment! What you will do in the role of Spare Parts and Logistics Assistant? Supporting colleagues across Europe to source and supply spare parts for third party elevator and escalator maintenance Respond to incoming enquiries regarding spare parts Liaison with engineers to identify and source spare parts for elevator and escalator systems as required Obtain quotations from key suppliers Prepare quotations Process Sales Orders for spare parts and diagnostic tools Raise invoices and journals Respond to invoice queries, credit requests etc. Raise/post purchase orders Organise DHL/TNT collections for import to UK Prepare shipping documents, inc. Airway Bills, packing lists and completion of invoice templates for customs purposes Liaison with shipping agents Issue customs clearance instructions Produce monthly stock valuation and shipping reports Notify customers of tracking numbers for shipments daily Participate in annual stock check Assist with packing/unpacking deliveries Replenish office supplies What we need you to have in the role of Spare Parts & Logistics Assistant? Previous experience in an admin role relating to logistics or shipping or Purchase Orders Or Invoicing Additional European languages an advantage, especially French or German Attention to detail Customer service Ability to work efficiently and at speed in fast-paced environment Commercially-minded Problem solving and innovation Planning and organising, esp. strategies for multitasking Methodical, strong organisational and multi-tasking skills Possess excellent written and verbal communication skills What you will love about the role of Spare Parts & Logistics Support? Salary up to GBP26,500 dependant on experience Access to a company health cash scheme (BHSF), network benefits, and discounts from local gyms Pension 34 days holiday (including bank holidays) a year which increases with length of service If this sounds like a role you will LOVE, please send your CV to us today! We aim to respond to all successful applications within 2 days. If you haven't been contacted within 2 days your application has been unsuccessful. Please check our Website and apply directly for any other suitable positions you see. We apologise that we are unable to contact everyone in person and thank you for your interest. Are you on Facebook? Consider following our Facebook page as this is the first place where we post the most up to date vacancies, along with CV tips, interview techniques and so much more. Check us out on Facebook. Jobwise Ltd is an employment agency and the details sent in your application may be stored on our secure database. We will not share your personal data without your consent. Our privacy policy can be found on our Website.
Mar 28, 2024
Full time
Are you looking for a new role within Logistics Administration? Do you want to be part of a global business with exciting growth plans for the next 3-5 years and an opportunity to work with a fabulous team both in the UK and internationally? An exciting opportunity has arisen to join the team as a Spare Parts & Logistics Assistant. This is a global leader in vertical transportation and urban mobility, as a multilingual business the role would be a great opportunity for someone to use their European language skills in a commercial environment! What you will do in the role of Spare Parts and Logistics Assistant? Supporting colleagues across Europe to source and supply spare parts for third party elevator and escalator maintenance Respond to incoming enquiries regarding spare parts Liaison with engineers to identify and source spare parts for elevator and escalator systems as required Obtain quotations from key suppliers Prepare quotations Process Sales Orders for spare parts and diagnostic tools Raise invoices and journals Respond to invoice queries, credit requests etc. Raise/post purchase orders Organise DHL/TNT collections for import to UK Prepare shipping documents, inc. Airway Bills, packing lists and completion of invoice templates for customs purposes Liaison with shipping agents Issue customs clearance instructions Produce monthly stock valuation and shipping reports Notify customers of tracking numbers for shipments daily Participate in annual stock check Assist with packing/unpacking deliveries Replenish office supplies What we need you to have in the role of Spare Parts & Logistics Assistant? Previous experience in an admin role relating to logistics or shipping or Purchase Orders Or Invoicing Additional European languages an advantage, especially French or German Attention to detail Customer service Ability to work efficiently and at speed in fast-paced environment Commercially-minded Problem solving and innovation Planning and organising, esp. strategies for multitasking Methodical, strong organisational and multi-tasking skills Possess excellent written and verbal communication skills What you will love about the role of Spare Parts & Logistics Support? Salary up to GBP26,500 dependant on experience Access to a company health cash scheme (BHSF), network benefits, and discounts from local gyms Pension 34 days holiday (including bank holidays) a year which increases with length of service If this sounds like a role you will LOVE, please send your CV to us today! We aim to respond to all successful applications within 2 days. If you haven't been contacted within 2 days your application has been unsuccessful. Please check our Website and apply directly for any other suitable positions you see. We apologise that we are unable to contact everyone in person and thank you for your interest. Are you on Facebook? Consider following our Facebook page as this is the first place where we post the most up to date vacancies, along with CV tips, interview techniques and so much more. Check us out on Facebook. Jobwise Ltd is an employment agency and the details sent in your application may be stored on our secure database. We will not share your personal data without your consent. Our privacy policy can be found on our Website.
Team Work Partnership is currently recruiting for an Outbound Section Leader to work for one of their clients in Bardon- Leicestershire area on a permanent basis. Reporting to the Outbound Warehouse Manager this role will be responsible for managing efficient product flow through an automated distribution centre ensuring all outbound processes are completed successfully. An Outbound Section Leader's role is about maximising efficiency, optimising productivity and engaging a highly performing team. You'll manage a team of Deputies, Selectors and Logistics Assistants. Under your guidance, the team will be focused and ready to tackle every challenge. Key Responsibilities Managing day to day running of the team, including carrying out regular team meetings and 1:1 with all team members. Actively contribute to the process of continuous improvement, regarding self, team and systems, including mentoring and skills development. Liaising with transport teams and using the SAP TM to ensure deliveries are departing on time. Responsible for outbound and low bay operations. Awareness of the automation functions within the Distribution Centre. Maintain a detailed understanding of the functionality and operation of equipment. Participate in/initiate discussion on improvements and recommendations with cross functional teams. Allocate team resources, provide delivery timelines and manage priorities. Monitoring the quality of work produced by the team. Attend regular planning meetings with relevant teams. Ensure that development standards, policies and procedures are adhered to. Authorises the order sequence for deliveries to be picked considering the requirements of the delivery schedule. Responsible for fulfilment of orders. Accountable for pick accuracy. Analysing optimal resource requirement and effectively manage resources. Key Deliverables Allocating team resources, providing delivery timelines and managing priorities. Ensuring all operational expectations and daily ordering fulfillment are met. KPI's are monitored and achieved. Authorising the working hours, holidays, time off and breaks as well as overtime (if required for all employees in area of responsibility.) Personal Attributes Excellent problem solving and leadership qualities. Adaptability to work in a fast-paced environment and be adaptable to change. Planning and organisational skills. Automation experience within a similar role Experience with Manhattan Warehouse Management System is beneficial. Job Types: Full-time, Permanent Salary: £44,880.00-£48,130.00 per year
Mar 28, 2024
Full time
Team Work Partnership is currently recruiting for an Outbound Section Leader to work for one of their clients in Bardon- Leicestershire area on a permanent basis. Reporting to the Outbound Warehouse Manager this role will be responsible for managing efficient product flow through an automated distribution centre ensuring all outbound processes are completed successfully. An Outbound Section Leader's role is about maximising efficiency, optimising productivity and engaging a highly performing team. You'll manage a team of Deputies, Selectors and Logistics Assistants. Under your guidance, the team will be focused and ready to tackle every challenge. Key Responsibilities Managing day to day running of the team, including carrying out regular team meetings and 1:1 with all team members. Actively contribute to the process of continuous improvement, regarding self, team and systems, including mentoring and skills development. Liaising with transport teams and using the SAP TM to ensure deliveries are departing on time. Responsible for outbound and low bay operations. Awareness of the automation functions within the Distribution Centre. Maintain a detailed understanding of the functionality and operation of equipment. Participate in/initiate discussion on improvements and recommendations with cross functional teams. Allocate team resources, provide delivery timelines and manage priorities. Monitoring the quality of work produced by the team. Attend regular planning meetings with relevant teams. Ensure that development standards, policies and procedures are adhered to. Authorises the order sequence for deliveries to be picked considering the requirements of the delivery schedule. Responsible for fulfilment of orders. Accountable for pick accuracy. Analysing optimal resource requirement and effectively manage resources. Key Deliverables Allocating team resources, providing delivery timelines and managing priorities. Ensuring all operational expectations and daily ordering fulfillment are met. KPI's are monitored and achieved. Authorising the working hours, holidays, time off and breaks as well as overtime (if required for all employees in area of responsibility.) Personal Attributes Excellent problem solving and leadership qualities. Adaptability to work in a fast-paced environment and be adaptable to change. Planning and organisational skills. Automation experience within a similar role Experience with Manhattan Warehouse Management System is beneficial. Job Types: Full-time, Permanent Salary: £44,880.00-£48,130.00 per year
Bennett and Game Recruitment LTD
Burton-on-trent, Staffordshire
Assistant required to join a well-established company based in the Kings Bromley area that specialises in the service, repair and maintenance of CNC and conventional machines tools. Service Department Assistant Position Overview Job planning and logistics Ordering and processing parts. Maintaining customer job files. Taking phone calls and answering general enquires. Liaising with customers and engineers Collating information from the inhouse software for job costing in conjunction with the Service Coordinator. Deputising in the absence of the Service Coordinator as required. Any other duties as required within the scope of the role and commensurate to the pay grade. Service Department Assistant Position Requirements Educated to GCSE equivalent including Maths & English. Some knowledge / experience in the engineering sector is essential. Good organisational and time management skills to manage schedules and priorities. Good communication skills to interact effectively with customers and employees. Proficiency in Microsoft Office Suite (Word, Outlook, Excel) Discretion, integrity, and professionalism in handling sensitive information adhering to Data Privacy and Confidentiality requirements. Ability to work independently and proactively to manage tasks with minimal supervision. Problem solving skills and attention to detail. Service Department Assistant Position Remuneration Full time - Permanent position Monday to Friday - 8am until 4:30pm (3:30pm finish on Fridays) Salary - 25,000 - 30,000 (DOE) 31 days holiday including bank holidays Pension Bennett and Game Recruitment are a multi-disciplined technical recruitment agency based in Chichester, West Sussex operating across the UK with specialist teams covering a range of industries. We are acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying you are granting us consent to process your data, and contact you in relation to this application and the services we offer.
Mar 28, 2024
Full time
Assistant required to join a well-established company based in the Kings Bromley area that specialises in the service, repair and maintenance of CNC and conventional machines tools. Service Department Assistant Position Overview Job planning and logistics Ordering and processing parts. Maintaining customer job files. Taking phone calls and answering general enquires. Liaising with customers and engineers Collating information from the inhouse software for job costing in conjunction with the Service Coordinator. Deputising in the absence of the Service Coordinator as required. Any other duties as required within the scope of the role and commensurate to the pay grade. Service Department Assistant Position Requirements Educated to GCSE equivalent including Maths & English. Some knowledge / experience in the engineering sector is essential. Good organisational and time management skills to manage schedules and priorities. Good communication skills to interact effectively with customers and employees. Proficiency in Microsoft Office Suite (Word, Outlook, Excel) Discretion, integrity, and professionalism in handling sensitive information adhering to Data Privacy and Confidentiality requirements. Ability to work independently and proactively to manage tasks with minimal supervision. Problem solving skills and attention to detail. Service Department Assistant Position Remuneration Full time - Permanent position Monday to Friday - 8am until 4:30pm (3:30pm finish on Fridays) Salary - 25,000 - 30,000 (DOE) 31 days holiday including bank holidays Pension Bennett and Game Recruitment are a multi-disciplined technical recruitment agency based in Chichester, West Sussex operating across the UK with specialist teams covering a range of industries. We are acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying you are granting us consent to process your data, and contact you in relation to this application and the services we offer.
Total Staff, on behalf of a prominent player in the food industry, is seeking a dynamic Sales Administration Assistant to join the team. Our client, specializing in importing and distributing ingredients and raw materials across the UK and the EU, boasts a fast-growing presence with offices in key locations including the UK, France, and South America. Role Overview: Reporting directly to the Managing Director, the Sales Administration Assistant will play a pivotal role in nurturing existing client relationships while actively seeking out opportunities to expand our client base. This position demands an individual with an outgoing demeanour, abundant energy, and a tenacious drive. If you possess exceptional numerical skills and a knack for retention, it's a definite plus. Fluency in a second language will be advantageous. Embracing proactive communication, both via phone and face-to-face interactions, is fundamental to excelling in this role. The position offers exciting prospects for domestic and international travel, facilitating client engagements and participation in industry trade events. For the right candidate, there's ample room for career progression within our rapidly evolving organization. Key Responsibilities: Collaborate closely with the commercial team to oversee contract management and order processing. Provide invaluable support to the commercial team, contributing to the maintenance and enhancement of sales initiatives. Ensure accuracy and currency of purchase and sales orders, playing a pivotal role in planning collection, delivery, and call-off schedules. Assist in managing supplier/customer order balances and call-off spreadsheets, in coordination with the Office Manager and external warehousing facilities. Liaise effectively with the commercial team and Logistics department to optimize transport logistics and call-off coordination. Work in tandem with the quality/technical team to promptly address and resolve claims/complaints. Facilitate seamless communication among customers, suppliers, and relevant third parties to ensure successful project completion. Provide coverage for logistics operations during staff absences, ensuring continuity of service. Offer support with general administrative duties related to the supply chain. Flexibility to contribute across various departments as needed, ensuring uninterrupted service delivery and maintaining high service levels. Contribute actively to maximizing the company's profitability. Candidate Profile: Proven experience in sales administration or a related field, preferably within the food industry. Excellent organizational skills with meticulous attention to detail. Strong interpersonal skills, adept at building and maintaining client relationships. Proficiency in MS Office suite, particularly Excel. Ability to thrive in a fast-paced environment and adapt to changing priorities. Self-motivated individual with a proactive approach to problem-solving. Effective verbal and written communication skills. Willingness to travel domestically and internationally as required. Language proficiency beyond English is desirable but not essential. Salary: 20,000 - 30,000 per annum, commensurate with experience. If you are ready to embark on an exciting journey with ample opportunities for growth and development, apply now to join our dynamic team.
Mar 28, 2024
Full time
Total Staff, on behalf of a prominent player in the food industry, is seeking a dynamic Sales Administration Assistant to join the team. Our client, specializing in importing and distributing ingredients and raw materials across the UK and the EU, boasts a fast-growing presence with offices in key locations including the UK, France, and South America. Role Overview: Reporting directly to the Managing Director, the Sales Administration Assistant will play a pivotal role in nurturing existing client relationships while actively seeking out opportunities to expand our client base. This position demands an individual with an outgoing demeanour, abundant energy, and a tenacious drive. If you possess exceptional numerical skills and a knack for retention, it's a definite plus. Fluency in a second language will be advantageous. Embracing proactive communication, both via phone and face-to-face interactions, is fundamental to excelling in this role. The position offers exciting prospects for domestic and international travel, facilitating client engagements and participation in industry trade events. For the right candidate, there's ample room for career progression within our rapidly evolving organization. Key Responsibilities: Collaborate closely with the commercial team to oversee contract management and order processing. Provide invaluable support to the commercial team, contributing to the maintenance and enhancement of sales initiatives. Ensure accuracy and currency of purchase and sales orders, playing a pivotal role in planning collection, delivery, and call-off schedules. Assist in managing supplier/customer order balances and call-off spreadsheets, in coordination with the Office Manager and external warehousing facilities. Liaise effectively with the commercial team and Logistics department to optimize transport logistics and call-off coordination. Work in tandem with the quality/technical team to promptly address and resolve claims/complaints. Facilitate seamless communication among customers, suppliers, and relevant third parties to ensure successful project completion. Provide coverage for logistics operations during staff absences, ensuring continuity of service. Offer support with general administrative duties related to the supply chain. Flexibility to contribute across various departments as needed, ensuring uninterrupted service delivery and maintaining high service levels. Contribute actively to maximizing the company's profitability. Candidate Profile: Proven experience in sales administration or a related field, preferably within the food industry. Excellent organizational skills with meticulous attention to detail. Strong interpersonal skills, adept at building and maintaining client relationships. Proficiency in MS Office suite, particularly Excel. Ability to thrive in a fast-paced environment and adapt to changing priorities. Self-motivated individual with a proactive approach to problem-solving. Effective verbal and written communication skills. Willingness to travel domestically and internationally as required. Language proficiency beyond English is desirable but not essential. Salary: 20,000 - 30,000 per annum, commensurate with experience. If you are ready to embark on an exciting journey with ample opportunities for growth and development, apply now to join our dynamic team.
Merchandiser (9 Month FTC), 45,000 - 48,000 + Benefits London Omni-channel retailer seeks class category merchandiser to join their growing team! With a really nice and supportive culture, a line manager who's nurturing and passionate about people, and a leading brand at the forefront of their sector - this opportunity is not to be missed by any Merchandiser with category experience looking for a great new opportunity! If you're passionate about owning and developing a category, able to work with various stakeholders, innovative and enthusiastic, get in touch today to hear more What will the role involve? Budgetary responsibility across the category framework, Deliver product grading plans across categories and channels, Ensure all categories are performing at high levels, constantly monitoring performance and identifying risk and opportunities, Manage Assistant Merchandiser and Merchandise Admin Assistant, monitoring performance and adherence to deadlines, Liaise with internal teams including Buying, Marketing, retail and Online to ensure strategy is developed into sales, Demonstrate a commercial focus with a strong use of data to make informed decisions, Seasonal and trend planning, constantly monitoring intake, OTB performance and re-forecasting sales, Ideal Skills and Experience Category merchandising experience is a must, Omnichannel experience is ideal, Previous management experience beneficial, Proactive, personable, and enthusiastic people are an ideal cultural fit, Want to recruit a similar role? Cast UK is a leading executive consultancy, providing national recruitment solutions to both clients and candidates. Specialising in, HR, Procurement, Buying, Supply Chain, and Logistics, each member of our specialist team has a professional background specific to their recruiting sector. With this unique insight and knowledge, our consultants are able to place individuals from trainee through to main board. For more information on Cast UK or to discuss how we can find talent for your business then please visit (url removed)
Mar 28, 2024
Seasonal
Merchandiser (9 Month FTC), 45,000 - 48,000 + Benefits London Omni-channel retailer seeks class category merchandiser to join their growing team! With a really nice and supportive culture, a line manager who's nurturing and passionate about people, and a leading brand at the forefront of their sector - this opportunity is not to be missed by any Merchandiser with category experience looking for a great new opportunity! If you're passionate about owning and developing a category, able to work with various stakeholders, innovative and enthusiastic, get in touch today to hear more What will the role involve? Budgetary responsibility across the category framework, Deliver product grading plans across categories and channels, Ensure all categories are performing at high levels, constantly monitoring performance and identifying risk and opportunities, Manage Assistant Merchandiser and Merchandise Admin Assistant, monitoring performance and adherence to deadlines, Liaise with internal teams including Buying, Marketing, retail and Online to ensure strategy is developed into sales, Demonstrate a commercial focus with a strong use of data to make informed decisions, Seasonal and trend planning, constantly monitoring intake, OTB performance and re-forecasting sales, Ideal Skills and Experience Category merchandising experience is a must, Omnichannel experience is ideal, Previous management experience beneficial, Proactive, personable, and enthusiastic people are an ideal cultural fit, Want to recruit a similar role? Cast UK is a leading executive consultancy, providing national recruitment solutions to both clients and candidates. Specialising in, HR, Procurement, Buying, Supply Chain, and Logistics, each member of our specialist team has a professional background specific to their recruiting sector. With this unique insight and knowledge, our consultants are able to place individuals from trainee through to main board. For more information on Cast UK or to discuss how we can find talent for your business then please visit (url removed)
Willmott Dixon are currently recruiting for an Assistant Planner to work on exciting new projects with our London & East construction business. With offices in Hitchin, Hertfordshire, and Chelmsford (Essex), we deliver projects across multiple sectors within north London, the northern home counties and East Anglia. This will be a hybrid role which will require a presence in our Hitchin office 3 days per week. This role will involve assisting the planning, preconstruction, and site teams to produce realistic, de-risked programmes, on time and to the highest quality. The Assistant Planner will ensure that we provide an accurate programme in line with the customer's requirements, project scope and current legislation. Some of the duties / responsibilities will include: Assisting in completing the planning process. Assisting in the preparation of planning information for the tender adjudication. Assisting in the preparation of preconstruction and construction programmes that are auditable and based upon known outputs and sequences or have been informed by liaison with our supply chain. Assisting in the monitoring of programmes regularly and advise the tender bid team of the progress position. Advising the tender bid team of the programme and the logistical effect of any design change. Completing site visits and site reports. Assisting in the production of site logistics plans that are clear and understandable and demonstrate that a thorough and robust approach to planning has been adopted. Supporting the site teams with programme management. Actively seeking opportunities for alternative construction methods, including MMC, innovation and value engineering, and share these with the tender team. Essential / desirable criteria: Essential Good demonstrable standard of written and spoken English. Good standard of mathematical ability. Appropriate CSCS card. Minimum relevant level 4 qualification (HNC/NVQ4 etc). Desirable Working towards MCIOB. Some of the key attributes you have will include: Analytical skills: able to breakdown larger projects into smaller sections. Mathematical skills: accurate planning involves complex calculations for quantities, outputs, and durations. Attention to detail: determining logical construction sequences. Communication skills: ability to explain complex ideas clearly, share information and contribute to internal and external meetings. Additional Information Willmott Dixon embraces diversity in the workplace and will consider flexible and agile working. We are a disability confident employer. Benefits: In return we reward our people generously with a competitive package that gives you flexible benefits to fit your lifestyle and priorities. This includes but is not limited to, an enhanced pension scheme, full / heavily discounted private medical, life assurance, incentive bonus and a car scheme which will make us a market leader in sustainable company travel. Applicable roles will benefit from a motoring expenditure allowance (MEA) and everyone can access a new generation of low carbon and electric cars via the Willmott Dixon run car leasing scheme.
Mar 28, 2024
Full time
Willmott Dixon are currently recruiting for an Assistant Planner to work on exciting new projects with our London & East construction business. With offices in Hitchin, Hertfordshire, and Chelmsford (Essex), we deliver projects across multiple sectors within north London, the northern home counties and East Anglia. This will be a hybrid role which will require a presence in our Hitchin office 3 days per week. This role will involve assisting the planning, preconstruction, and site teams to produce realistic, de-risked programmes, on time and to the highest quality. The Assistant Planner will ensure that we provide an accurate programme in line with the customer's requirements, project scope and current legislation. Some of the duties / responsibilities will include: Assisting in completing the planning process. Assisting in the preparation of planning information for the tender adjudication. Assisting in the preparation of preconstruction and construction programmes that are auditable and based upon known outputs and sequences or have been informed by liaison with our supply chain. Assisting in the monitoring of programmes regularly and advise the tender bid team of the progress position. Advising the tender bid team of the programme and the logistical effect of any design change. Completing site visits and site reports. Assisting in the production of site logistics plans that are clear and understandable and demonstrate that a thorough and robust approach to planning has been adopted. Supporting the site teams with programme management. Actively seeking opportunities for alternative construction methods, including MMC, innovation and value engineering, and share these with the tender team. Essential / desirable criteria: Essential Good demonstrable standard of written and spoken English. Good standard of mathematical ability. Appropriate CSCS card. Minimum relevant level 4 qualification (HNC/NVQ4 etc). Desirable Working towards MCIOB. Some of the key attributes you have will include: Analytical skills: able to breakdown larger projects into smaller sections. Mathematical skills: accurate planning involves complex calculations for quantities, outputs, and durations. Attention to detail: determining logical construction sequences. Communication skills: ability to explain complex ideas clearly, share information and contribute to internal and external meetings. Additional Information Willmott Dixon embraces diversity in the workplace and will consider flexible and agile working. We are a disability confident employer. Benefits: In return we reward our people generously with a competitive package that gives you flexible benefits to fit your lifestyle and priorities. This includes but is not limited to, an enhanced pension scheme, full / heavily discounted private medical, life assurance, incentive bonus and a car scheme which will make us a market leader in sustainable company travel. Applicable roles will benefit from a motoring expenditure allowance (MEA) and everyone can access a new generation of low carbon and electric cars via the Willmott Dixon run car leasing scheme.
Recruit4staff is proud to be representing their client, a leading waste management company in their search for a Operations Assistant to work from their offices in Wrexham . For the successful Operations Assistant our client is offering: £23,500 per annum Monday to Friday, 8:30 am to 5pm with Saturdays on a rota Permanent contract Benefits: 20 Days Holiday + BH, Pension, Free Parking, Friendly Office Environment The role - Operations Assistant: Act as the first point for both drivers and customers to raise any questions or queries Coordinate driver holidays and reporting of unauthorised absences to the Operations Manager. Assisting with driver routing and fleet planning Supporting the operations department with administrative requests and needs to support the transport / driver services What our client is looking for in an Operations Assistant: Good Coordination Experience in an Administrative Capacity - ESSENTIAL Previous experience working in a transport / driver / logistics planning role - DESIREABLE Good Communication Skills - ESSENTIAL Commutable From: Wrexham, Chester, Flint, Denbighshire For further information about this and other positions please apply now This vacancy is being advertised on behalf of Recruit4staff (Wrexham) who are operating as a recruitment agency, agent, agencies, employment agency or employment business.
Mar 27, 2024
Full time
Recruit4staff is proud to be representing their client, a leading waste management company in their search for a Operations Assistant to work from their offices in Wrexham . For the successful Operations Assistant our client is offering: £23,500 per annum Monday to Friday, 8:30 am to 5pm with Saturdays on a rota Permanent contract Benefits: 20 Days Holiday + BH, Pension, Free Parking, Friendly Office Environment The role - Operations Assistant: Act as the first point for both drivers and customers to raise any questions or queries Coordinate driver holidays and reporting of unauthorised absences to the Operations Manager. Assisting with driver routing and fleet planning Supporting the operations department with administrative requests and needs to support the transport / driver services What our client is looking for in an Operations Assistant: Good Coordination Experience in an Administrative Capacity - ESSENTIAL Previous experience working in a transport / driver / logistics planning role - DESIREABLE Good Communication Skills - ESSENTIAL Commutable From: Wrexham, Chester, Flint, Denbighshire For further information about this and other positions please apply now This vacancy is being advertised on behalf of Recruit4staff (Wrexham) who are operating as a recruitment agency, agent, agencies, employment agency or employment business.
Service Care Solutions - Housing
Sittingbourne, Kent
Job title: Team Assistant Location: Sittingbourne, ME9 Start Date: ASAP Contract Type: Ongoing Weekly Hours: 35 hours per week Work Pattern: Monday - Friday (Hybrid) We are seeking a highly organised and proactive Team Assistant to join our team. In this role, you will play a key part in supporting various projects and ensuring the smooth operation of administrative functions. Your responsibilities will include maintaining team diaries, compiling KPI reports Responsibilities Ensure that the technology business runs as smoothly as possible and that internal processes are managed effectively. Organise the technology team administration, such as events, logistics, ordering, and planning. Assist the technology senior management team to organise and manage the day-to-day operation of the technology function. Arrange and attend meetings, including paper preparation, booking rooms and refreshments, taking notes, and drafting minutes. Book appointments, update calendars, and arrange travel and accommodation as required. Provide administrative support to the team, including supporting the Programme Governance Structure, project administration, and production of departmental statistics. Co-ordinate mini projects from creation to completion, liaising with the technical teams to monitor progress and the business lead to keep them informed. Support reporting and assurance activities for portfolio and programme management. Collate, prepare, publish, and maintain content for the Programme Office intranet pages, exploiting available content management software to provide informative user-friendly pages and ensuring templates and current project information are up to date Provide management information and develop new dashboards as required. Organise events, meetings, and appointments as may be required. Undertake logistics and planning as may be required (e.g. sending devices via courier). Person Specification Proficient in the use of Word and Excel, including the ability to create spreadsheets and documents to support the project management process, manipulate data, produce statistics and reports. Knowledge of standard business functions (e.g. purchasing, accounting). Organisation of events, meetings, and appointments. Experience of co-ordinating information across large departments. Understanding of accounting principles and financial management. Knowledge of Microsoft products, especially Excel, PowerPoint, and Word. Ability to drive actions to completion, knowing how and when to gather information from team members. Ability to organise and prioritise tasks in line with organisational expectations. Ability to collaborate well across teams and wider business areas. Planning across multiple projects, stakeholders, and priorities. Willingness to learn and develop ideally into further roles within the team. Oral and written communication skills. Excellent organisational skills and attention to detail. IT literate (good working knowledge of MS Office technologies, demonstrated experience with M365 App suite a plus). Preferably having worked in a similar role for an IT or Technology department. If you are interested in this position and meet the above criteria, please send your CV now for consideration. If you require any additional information regarding the position, please call Lewis at Service Care Solutions on or send an E-Mail to
Mar 27, 2024
Full time
Job title: Team Assistant Location: Sittingbourne, ME9 Start Date: ASAP Contract Type: Ongoing Weekly Hours: 35 hours per week Work Pattern: Monday - Friday (Hybrid) We are seeking a highly organised and proactive Team Assistant to join our team. In this role, you will play a key part in supporting various projects and ensuring the smooth operation of administrative functions. Your responsibilities will include maintaining team diaries, compiling KPI reports Responsibilities Ensure that the technology business runs as smoothly as possible and that internal processes are managed effectively. Organise the technology team administration, such as events, logistics, ordering, and planning. Assist the technology senior management team to organise and manage the day-to-day operation of the technology function. Arrange and attend meetings, including paper preparation, booking rooms and refreshments, taking notes, and drafting minutes. Book appointments, update calendars, and arrange travel and accommodation as required. Provide administrative support to the team, including supporting the Programme Governance Structure, project administration, and production of departmental statistics. Co-ordinate mini projects from creation to completion, liaising with the technical teams to monitor progress and the business lead to keep them informed. Support reporting and assurance activities for portfolio and programme management. Collate, prepare, publish, and maintain content for the Programme Office intranet pages, exploiting available content management software to provide informative user-friendly pages and ensuring templates and current project information are up to date Provide management information and develop new dashboards as required. Organise events, meetings, and appointments as may be required. Undertake logistics and planning as may be required (e.g. sending devices via courier). Person Specification Proficient in the use of Word and Excel, including the ability to create spreadsheets and documents to support the project management process, manipulate data, produce statistics and reports. Knowledge of standard business functions (e.g. purchasing, accounting). Organisation of events, meetings, and appointments. Experience of co-ordinating information across large departments. Understanding of accounting principles and financial management. Knowledge of Microsoft products, especially Excel, PowerPoint, and Word. Ability to drive actions to completion, knowing how and when to gather information from team members. Ability to organise and prioritise tasks in line with organisational expectations. Ability to collaborate well across teams and wider business areas. Planning across multiple projects, stakeholders, and priorities. Willingness to learn and develop ideally into further roles within the team. Oral and written communication skills. Excellent organisational skills and attention to detail. IT literate (good working knowledge of MS Office technologies, demonstrated experience with M365 App suite a plus). Preferably having worked in a similar role for an IT or Technology department. If you are interested in this position and meet the above criteria, please send your CV now for consideration. If you require any additional information regarding the position, please call Lewis at Service Care Solutions on or send an E-Mail to
We are currently representing an International Law Firm who are actively seeking a Team PA to join the Innovation team. Reporting to the Director of Innovation, the Personal Assistant to the Innovation Team role is responsible for supporting the Director of Innovation to provide full, comprehensive support in all aspects of their work and the wider senior leadership teams in each area. The Personal Assistant to the Innovation Team must be highly organised and driven, whilst having a strong track record in providing senior level support in an emotionally intelligent way. The successful candidate will support the teams' effectiveness by ensuring a highly effective level of administrative support to them and their clients. The role will be a focal point of contact for the teams, judging priorities and ensuring the delivery of a high-level service. Roles and Responsibilities: Active innovation responsibilities: Attending candidate interviews and learning from the topics discussed Assisting with team capacity planning and resourcing Managing team award submissions and pipeline for future awards Be expected to comment on team activities and bounce ideas off the Director of Innovation Advocating for the team across the firm where applicable Attend innovation conferences and read relevant publications Build up a good working knowledge of team capabilities for ad hoc queries Administrative team responsibilities: Meeting scheduling and extensive diary management. Providing necessary documentation in a timely, efficient way for internal and external meetings. Taking minutes of meetings chaired by the Director and team, where necessary. Liaising with internal and external person/s for all meeting logistics including venue, attendance, refreshments and the distribution of materials. Managing travel including visas and itineraries, where applicable. Processing invoices, purchase orders and expense claims in a timely manner. Help prepare and administer relevant budgets. Responding to correspondence via post and email on behalf of your stakeholders. Updating policies when required. Answering and transferring telephone calls to the relevant person/team. Taking ownership and maintaining the relevant intranet pages, ensuring content is kept up to date and accurate. General administration tasks including preparing documents Assisting with ad hoc administration and providing support to major projects. Attending team meetings to share information and have clarity on future actions. Following up on actions as necessary to assist with moving things forward. Managing team social events. Qualifications and Experience: Previous experience in a PA role is preferable A good working knowledge of Microsoft Suite, including Microsoft Outlook, Word, Excel and PowerPoint. Person specification: Ambitious and wants to progress in their career. Curious as to how things works, how we can improve, and why things are done a certain way A proactive can-do approach and able to use initiative when required and demonstrates good judgement. A professional manner with excellent verbal and written communication skills Builds rapport quickly. Ability to balance competing priorities and multitask in a fast-paced environment, adapting to challenging deadlines. Accustomed to dealing with people at all levels with tact and diplomacy. Flexible and dependable, will do extra hours where needed. Maintaining confidentiality and discretion at all times. Accurate typing and attention to detail. Excellent attention to detail, highly organised and efficient. For more information, please apply directly or contact Jess at AJ Chambers.
Mar 27, 2024
Full time
We are currently representing an International Law Firm who are actively seeking a Team PA to join the Innovation team. Reporting to the Director of Innovation, the Personal Assistant to the Innovation Team role is responsible for supporting the Director of Innovation to provide full, comprehensive support in all aspects of their work and the wider senior leadership teams in each area. The Personal Assistant to the Innovation Team must be highly organised and driven, whilst having a strong track record in providing senior level support in an emotionally intelligent way. The successful candidate will support the teams' effectiveness by ensuring a highly effective level of administrative support to them and their clients. The role will be a focal point of contact for the teams, judging priorities and ensuring the delivery of a high-level service. Roles and Responsibilities: Active innovation responsibilities: Attending candidate interviews and learning from the topics discussed Assisting with team capacity planning and resourcing Managing team award submissions and pipeline for future awards Be expected to comment on team activities and bounce ideas off the Director of Innovation Advocating for the team across the firm where applicable Attend innovation conferences and read relevant publications Build up a good working knowledge of team capabilities for ad hoc queries Administrative team responsibilities: Meeting scheduling and extensive diary management. Providing necessary documentation in a timely, efficient way for internal and external meetings. Taking minutes of meetings chaired by the Director and team, where necessary. Liaising with internal and external person/s for all meeting logistics including venue, attendance, refreshments and the distribution of materials. Managing travel including visas and itineraries, where applicable. Processing invoices, purchase orders and expense claims in a timely manner. Help prepare and administer relevant budgets. Responding to correspondence via post and email on behalf of your stakeholders. Updating policies when required. Answering and transferring telephone calls to the relevant person/team. Taking ownership and maintaining the relevant intranet pages, ensuring content is kept up to date and accurate. General administration tasks including preparing documents Assisting with ad hoc administration and providing support to major projects. Attending team meetings to share information and have clarity on future actions. Following up on actions as necessary to assist with moving things forward. Managing team social events. Qualifications and Experience: Previous experience in a PA role is preferable A good working knowledge of Microsoft Suite, including Microsoft Outlook, Word, Excel and PowerPoint. Person specification: Ambitious and wants to progress in their career. Curious as to how things works, how we can improve, and why things are done a certain way A proactive can-do approach and able to use initiative when required and demonstrates good judgement. A professional manner with excellent verbal and written communication skills Builds rapport quickly. Ability to balance competing priorities and multitask in a fast-paced environment, adapting to challenging deadlines. Accustomed to dealing with people at all levels with tact and diplomacy. Flexible and dependable, will do extra hours where needed. Maintaining confidentiality and discretion at all times. Accurate typing and attention to detail. Excellent attention to detail, highly organised and efficient. For more information, please apply directly or contact Jess at AJ Chambers.
Science and Technology Facilities Council
Swindon, Wiltshire
Salary: £28,498 per annum Hours: Full time or Part time (minimum 25 hours per week) Contract Type: Open Ended Location: Science and Technology Facilities Council, Polaris House, Swindon, Wiltshire Come and discover how much you can achieve when you're surrounded by world-leading experts, encouraged to constantly learn and empowered to explore your curiosity. As part of Science Technology Facilities Council (STFC), the Strategy, Planning and Communications (SPC) Directorate and the Programmes Directorate (PD) bring together the essential functions that are needed to help shape, communicate and monitor progress against STFC's strategic plans. Our role is to enable the organisation to determine its strategic direction and turn its strategy into detailed programme delivery plans. About the role This role is based across both the SPC Directorate Office and the Programmes Support Group. Both teams manage and coordinate administrative activities across their respective Directorates by providing vital support, outstanding administration, tailored PA roles, and proactive problem solving. Duties will include but are not limited to:- • coordinating travel arrangements including flights, hotels and transport etc including collaborating closely with meeting organisers and using initiative to make judgements on the most efficient and safe way for individuals to travel both within the UK and internationally • event management - working with the Associate Directors and team leaders to coordinate events, owning the organisation of events both on and off site, sourcing locations, handling costs and packages, and all associated logistics • provide secretariat support at meetings including advisory boards. This includes drafting agendas, supporting drafting of papers where appropriate, taking minutes, producing actions logs and following up on action completion with action owners • responsibility for the setup, maintenance and development of records as needed. Maintaining SharePoint sites, web pages and extranet sites • budgeting for and recording costs of meetings and payment of committee, ensuring costs throughout the year remain within agreed budgets • providing professional advice and guidance on standard process to the senior leadership team and members of the Directorate • establishing relationships at all levels both internally and externally including working with international stakeholders • supporting the management of department finances including full requisition management, independently dealing with issues and queries through to resolution • play an active and flexible role as a member of the Directorate Office team and the Programmes Support Group - proactively looking at where additional support is needed, re-prioritising other activities ensuring all deadlines are kept to • management of other administrative support as required Person Specification The criteria below will be assessed at Shortlisting (S), Interview (I) or both (S&I) • experience of working in a similar administration environment (S&I) • clear verbal communication skills and strong writing skills to create clear, concise and professional written communications including emails, reports, memos and other business documents (S&I) • the ability to be proactive and make necessary decisions under guidance as well as knowing the opportunities to raise tasks to senior staff (S&I) • demonstrate capability to make informed, timely decisions and the willingness to lead on work that falls under your scope (S&I) • strong planning and organisational skills, including an ability to prioritise at short notice to deliver tasks to agreed timelines (S&I) • teamworking & collaboration - the ability to work collaboratively and show a strong commitment to working effectively with others towards a shared goal (S&I) Additional Information As this job does not fulfil the UK Government minimum criterion for obtaining sponsored migrant worker status we will be unable to apply for sponsorship for anyone not eligible to work in the UK. At interview, all shortlisted candidates are required to bring with them identification documents and original documents that prove they hold or can obtain the right to work in the UK. Candidates may have backgrounds in research, industry, or the third sector, including those considering returning to work from a career break, health change or caring responsibility. How we support EDI in the workforce At UKRI, we believe that everyone has a right to be treated with dignity and respect, and to be provided with equal opportunities to thrive and succeed in an environment that enables them to do so. We also value diversity of thought and experience within inclusive groups, organisations and the wider community. Disability Confident Employer As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy/ies. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. How to apply Online applications only preferred for this role. Please submit a CV and covering letter which clearly outlines how you fulfil the criteria specified along with your motivation for UKRI and the role. Ensure that the job reference number is included in the filename description of each document uploaded. Note that failure to address the above criteria or submit an application without a covering letter may result in the application not being considered. Assessment will only be based upon the content of your submitted covering letter and CV and not the 'experience' section of the application.
Mar 26, 2024
Full time
Salary: £28,498 per annum Hours: Full time or Part time (minimum 25 hours per week) Contract Type: Open Ended Location: Science and Technology Facilities Council, Polaris House, Swindon, Wiltshire Come and discover how much you can achieve when you're surrounded by world-leading experts, encouraged to constantly learn and empowered to explore your curiosity. As part of Science Technology Facilities Council (STFC), the Strategy, Planning and Communications (SPC) Directorate and the Programmes Directorate (PD) bring together the essential functions that are needed to help shape, communicate and monitor progress against STFC's strategic plans. Our role is to enable the organisation to determine its strategic direction and turn its strategy into detailed programme delivery plans. About the role This role is based across both the SPC Directorate Office and the Programmes Support Group. Both teams manage and coordinate administrative activities across their respective Directorates by providing vital support, outstanding administration, tailored PA roles, and proactive problem solving. Duties will include but are not limited to:- • coordinating travel arrangements including flights, hotels and transport etc including collaborating closely with meeting organisers and using initiative to make judgements on the most efficient and safe way for individuals to travel both within the UK and internationally • event management - working with the Associate Directors and team leaders to coordinate events, owning the organisation of events both on and off site, sourcing locations, handling costs and packages, and all associated logistics • provide secretariat support at meetings including advisory boards. This includes drafting agendas, supporting drafting of papers where appropriate, taking minutes, producing actions logs and following up on action completion with action owners • responsibility for the setup, maintenance and development of records as needed. Maintaining SharePoint sites, web pages and extranet sites • budgeting for and recording costs of meetings and payment of committee, ensuring costs throughout the year remain within agreed budgets • providing professional advice and guidance on standard process to the senior leadership team and members of the Directorate • establishing relationships at all levels both internally and externally including working with international stakeholders • supporting the management of department finances including full requisition management, independently dealing with issues and queries through to resolution • play an active and flexible role as a member of the Directorate Office team and the Programmes Support Group - proactively looking at where additional support is needed, re-prioritising other activities ensuring all deadlines are kept to • management of other administrative support as required Person Specification The criteria below will be assessed at Shortlisting (S), Interview (I) or both (S&I) • experience of working in a similar administration environment (S&I) • clear verbal communication skills and strong writing skills to create clear, concise and professional written communications including emails, reports, memos and other business documents (S&I) • the ability to be proactive and make necessary decisions under guidance as well as knowing the opportunities to raise tasks to senior staff (S&I) • demonstrate capability to make informed, timely decisions and the willingness to lead on work that falls under your scope (S&I) • strong planning and organisational skills, including an ability to prioritise at short notice to deliver tasks to agreed timelines (S&I) • teamworking & collaboration - the ability to work collaboratively and show a strong commitment to working effectively with others towards a shared goal (S&I) Additional Information As this job does not fulfil the UK Government minimum criterion for obtaining sponsored migrant worker status we will be unable to apply for sponsorship for anyone not eligible to work in the UK. At interview, all shortlisted candidates are required to bring with them identification documents and original documents that prove they hold or can obtain the right to work in the UK. Candidates may have backgrounds in research, industry, or the third sector, including those considering returning to work from a career break, health change or caring responsibility. How we support EDI in the workforce At UKRI, we believe that everyone has a right to be treated with dignity and respect, and to be provided with equal opportunities to thrive and succeed in an environment that enables them to do so. We also value diversity of thought and experience within inclusive groups, organisations and the wider community. Disability Confident Employer As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy/ies. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. How to apply Online applications only preferred for this role. Please submit a CV and covering letter which clearly outlines how you fulfil the criteria specified along with your motivation for UKRI and the role. Ensure that the job reference number is included in the filename description of each document uploaded. Note that failure to address the above criteria or submit an application without a covering letter may result in the application not being considered. Assessment will only be based upon the content of your submitted covering letter and CV and not the 'experience' section of the application.
Programme Assistant - 3-month Temp - £18.26 per hour - London Office Based Intergovernmental body is seeking an experienced Programme Assistant to provide support to their Innovation and Partnerships team at their central London headquarters. This is a temporary position to start ASAP for an initial 3-month period and will pay £18.26 per hour PAYE. The role is office based and will involve working at the offices 5 days per week, Monday to Friday Reporting to the Head of Innovation and Partnerships, the Programme Assistant will be responsible for providing project management, operational and administrative support to ensure the successful delivery of the Innovation and Partnerships team's activities, projects and programmes. The Project Assistant will work in close cooperation with other team members in all aspects of their work, taking direct responsibility for managing and delivering some aspects of the work on an ongoing basis. Duties will include: Support the planning and delivery of capacity building, innovation and partnership projects; Help organise and successfully deliver in-person and virtual events and high-level meetings; take responsibility for tasks related to project delivery, budgeting, payments processing, data collation and analysis, logistics planning, etc. Undertake research and analysis for papers, reports and official correspondence; Assist with preparation of contracts and adherence with procurement policies; Coordinate documentation, digitisation and tracking of partnership arrangements; Manage and update contact lists and coordinate sharing of information with key stakeholders. The ideal Programme Assistant will have the following knowledge, skills and experience: A degree or equivalent in an ICT related field, data science or further qualifications in business or management. Experience in a relevant Project support role, preferably in an international or multicultural environment. Skilled at basic quantitative analysis and data structures. Experience in supporting start-up businesses. Experience in event coordination Proficient in the use of Microsoft Outlook and Microsoft Office (including Word, Excel and PowerPoint); familiar with using project management software. Strong oral and written communication skills. ONLY SHORT-LISTED APPLICANTS WILL BE CONTACTED
Mar 26, 2024
Full time
Programme Assistant - 3-month Temp - £18.26 per hour - London Office Based Intergovernmental body is seeking an experienced Programme Assistant to provide support to their Innovation and Partnerships team at their central London headquarters. This is a temporary position to start ASAP for an initial 3-month period and will pay £18.26 per hour PAYE. The role is office based and will involve working at the offices 5 days per week, Monday to Friday Reporting to the Head of Innovation and Partnerships, the Programme Assistant will be responsible for providing project management, operational and administrative support to ensure the successful delivery of the Innovation and Partnerships team's activities, projects and programmes. The Project Assistant will work in close cooperation with other team members in all aspects of their work, taking direct responsibility for managing and delivering some aspects of the work on an ongoing basis. Duties will include: Support the planning and delivery of capacity building, innovation and partnership projects; Help organise and successfully deliver in-person and virtual events and high-level meetings; take responsibility for tasks related to project delivery, budgeting, payments processing, data collation and analysis, logistics planning, etc. Undertake research and analysis for papers, reports and official correspondence; Assist with preparation of contracts and adherence with procurement policies; Coordinate documentation, digitisation and tracking of partnership arrangements; Manage and update contact lists and coordinate sharing of information with key stakeholders. The ideal Programme Assistant will have the following knowledge, skills and experience: A degree or equivalent in an ICT related field, data science or further qualifications in business or management. Experience in a relevant Project support role, preferably in an international or multicultural environment. Skilled at basic quantitative analysis and data structures. Experience in supporting start-up businesses. Experience in event coordination Proficient in the use of Microsoft Outlook and Microsoft Office (including Word, Excel and PowerPoint); familiar with using project management software. Strong oral and written communication skills. ONLY SHORT-LISTED APPLICANTS WILL BE CONTACTED
A skilled Business Administrator with 3+yrs experience is needed to join the team at Sim & Skills Ltd in Chesterfield. We are the UK's fastest-growing healthcare simulation equipment company. Our mission is to provide everything our customers need to succeed in healthcare simulation. We are looking for a best-in-class candidate. You will need to stand out so please be creative and grasp your opportunity to work in a very successful, fast-paced, startup company with world-beating ambition. About the role: As the Business Administrator at Sim & Skills HQ in Chesterfield, you will be responsible for overseeing the daily administrative operations of the business, ensuring efficiency, productivity, and compliance with company policies and procedures. The Business Administrator plays a pivotal role in supporting all departments and facilitating smooth communication channels within the organisation. This position requires strong leadership skills, excellent problem-solving abilities, and a keen eye for detail. Key Responsibilities include: Manage daily administrative tasks, including scheduling, filing, record-keeping, and managing correspondence, to ensure smooth office operations. Streamline workflows by developing and implementing efficient office procedures, optimizing productivity. Maintain office equipment and supply inventory, overseeing upkeep and ensuring availability of necessary items. Provide administrative support to the board of directors, including scheduling meetings, arranging travel, and organizing events. Assist with budget planning, monitor expenditures to adhere to financial guidelines, and manage payroll, invoices, and expenses. Conduct financial account reconciliations, prepare financial reports, and manage credit control and overdue invoices. Support HR functions by coordinating recruitment, maintaining employee records, and ensuring legal compliance, serving as a point of contact for employee inquiries. Enhance inter-departmental communication and coordination, schedule and manage logistics for meetings and events, and act as a liaison between management and staff. Ensure adherence to company policies and regulatory requirements, staying informed about industry standards and implementing measures for asset protection. Oversee the administration of quality management systems and procedures, ensuring continuous improvement in administrative processes and compliance. Required skills: Level 3 or above in Business Administration 3 years minimum work experience in a business administration role A proactive attitude towards learning and development. Exceptional communication skills, both written and verbal. Strong problem-solving abilities and attention to detail. Empathy and the ability to handle difficult situations with patience and professionalism. Ability to work well in a team environment and collaborate effectively with colleagues. Proficient in using CRM software, Microsoft Office, and Google Workspace. Benefits incude: Pension Private health, dental, and optical cover Life insurance Company bonus scheme Sounds interesting? Click the APPLY button to send your CV for immediate consideration. Candidates with previous experience or job titles, including; Office Coordinator, Admin Assistant, Administration Assistant, Administrative Assistant, Office Manager, Administrative Coordinator, Office Support Specialist, Office Clerk, Office Associate, Sales Administrator, Administrative Specialist, Office Operations Coordinator, and Front Office Administrator, may also be considered for this role.
Mar 26, 2024
Full time
A skilled Business Administrator with 3+yrs experience is needed to join the team at Sim & Skills Ltd in Chesterfield. We are the UK's fastest-growing healthcare simulation equipment company. Our mission is to provide everything our customers need to succeed in healthcare simulation. We are looking for a best-in-class candidate. You will need to stand out so please be creative and grasp your opportunity to work in a very successful, fast-paced, startup company with world-beating ambition. About the role: As the Business Administrator at Sim & Skills HQ in Chesterfield, you will be responsible for overseeing the daily administrative operations of the business, ensuring efficiency, productivity, and compliance with company policies and procedures. The Business Administrator plays a pivotal role in supporting all departments and facilitating smooth communication channels within the organisation. This position requires strong leadership skills, excellent problem-solving abilities, and a keen eye for detail. Key Responsibilities include: Manage daily administrative tasks, including scheduling, filing, record-keeping, and managing correspondence, to ensure smooth office operations. Streamline workflows by developing and implementing efficient office procedures, optimizing productivity. Maintain office equipment and supply inventory, overseeing upkeep and ensuring availability of necessary items. Provide administrative support to the board of directors, including scheduling meetings, arranging travel, and organizing events. Assist with budget planning, monitor expenditures to adhere to financial guidelines, and manage payroll, invoices, and expenses. Conduct financial account reconciliations, prepare financial reports, and manage credit control and overdue invoices. Support HR functions by coordinating recruitment, maintaining employee records, and ensuring legal compliance, serving as a point of contact for employee inquiries. Enhance inter-departmental communication and coordination, schedule and manage logistics for meetings and events, and act as a liaison between management and staff. Ensure adherence to company policies and regulatory requirements, staying informed about industry standards and implementing measures for asset protection. Oversee the administration of quality management systems and procedures, ensuring continuous improvement in administrative processes and compliance. Required skills: Level 3 or above in Business Administration 3 years minimum work experience in a business administration role A proactive attitude towards learning and development. Exceptional communication skills, both written and verbal. Strong problem-solving abilities and attention to detail. Empathy and the ability to handle difficult situations with patience and professionalism. Ability to work well in a team environment and collaborate effectively with colleagues. Proficient in using CRM software, Microsoft Office, and Google Workspace. Benefits incude: Pension Private health, dental, and optical cover Life insurance Company bonus scheme Sounds interesting? Click the APPLY button to send your CV for immediate consideration. Candidates with previous experience or job titles, including; Office Coordinator, Admin Assistant, Administration Assistant, Administrative Assistant, Office Manager, Administrative Coordinator, Office Support Specialist, Office Clerk, Office Associate, Sales Administrator, Administrative Specialist, Office Operations Coordinator, and Front Office Administrator, may also be considered for this role.
Summary We protect and care for places so that people and nature can thrive. Many millions share the belief that nature, beauty and history are for everyone. We look after the nation's coastline, historic sites, countryside and green spaces, ensuring everyone benefits. Gifts in wills are integral to funding this work and we have ambitions to grow this support. We have an exciting opportunity for an Events Assistant to join our gifts in wills team. This is a part time job of 30 hours per week. This opportunity is within Fundraising at the National Trust, to support a range of events across England, Wales and Northern Ireland for our gifts in wills enquirers, intenders and pledgers. We are currently undertaking our pay review process and it is likely that this salary will be increased from 1st April 2024.What it's like to work here We are embarking on a new phase in fundraising with ambitions for significant growth to help ensure that our work in conservation and for nature continues and that everyone feels welcome and enjoys access to our places. Your contractual location will be our head office in Swindon and there will be an expectation for you to attend the office. However, there is flexibility on where you are based at other times. You will be required to work at a National Trust location for 40-60% of your working week. This will be discussed in more detail at interview. The role will involve some travel to venues, properties and regional hubs to meet with stakeholders and to carry out work around events and planning. What you'll be doing As Events Assistant, you'll support the Regional Legacy Team to deliver logistics for a portfolio of high-quality events, collaborating across regional teams, marketing and events to co-ordinate the end-to-end delivery of our events programme in a smooth, timely manner. You'll draft and send invitations and other events communications to a range of audiences and keeping event records up to date Supporting the Regional Legacy Team with information and ideas to inform the continuous development of our events and future strategy. You'll assist in bringing that to life in the way the events are then executed. In line with our organisational values, you will consider how you Welcome Everyone in the work that you do. Who we're looking for We recommend you view the full role profile document attached. You don't need to have all the knowledge, skills and experience listed; this just provides a full picture of what is possible in the role. We'd love you to have or are: Experience in event management and processes Knowledge of fundraising, stewardship and/or working in the charity sector. Ability to work well both independently and as part of a team A great eye for detail, producing high quality work and able to work to deadlines Written and verbal communication skills with supporters and stakeholders Highly organised and efficient but also sensitive in your approach Excellent IT skills, including working with databases and other events tools The package The National Trust has the motto 'For everyone, for ever' at its heart. We're working hard to create an inclusive culture, where everyone feels they belong. It's important that our people reflect and represent the diversity of the communities and audiences we serve. We welcome and value difference, so when we say we're for everyone, we want everyone to be welcome in our teams too. Substantial pension scheme of up to 10% basic salary Free entry to National Trust places for you, a guest and your children (under 18) Tax-free childcare scheme Rental deposit loan scheme Season ticket loan Perks at work discounts such as gym memberships, shopping discount codes, cinema discounts Holiday allowance up to 32 days relating to length of service, plus holiday purchase scheme, subject to meeting minimum criteria. Flexible working whenever possible Employee assistance programme Free parking at most Trust places Independent financial advice Click here to find out more about the benefits we offer to support you.
Mar 26, 2024
Full time
Summary We protect and care for places so that people and nature can thrive. Many millions share the belief that nature, beauty and history are for everyone. We look after the nation's coastline, historic sites, countryside and green spaces, ensuring everyone benefits. Gifts in wills are integral to funding this work and we have ambitions to grow this support. We have an exciting opportunity for an Events Assistant to join our gifts in wills team. This is a part time job of 30 hours per week. This opportunity is within Fundraising at the National Trust, to support a range of events across England, Wales and Northern Ireland for our gifts in wills enquirers, intenders and pledgers. We are currently undertaking our pay review process and it is likely that this salary will be increased from 1st April 2024.What it's like to work here We are embarking on a new phase in fundraising with ambitions for significant growth to help ensure that our work in conservation and for nature continues and that everyone feels welcome and enjoys access to our places. Your contractual location will be our head office in Swindon and there will be an expectation for you to attend the office. However, there is flexibility on where you are based at other times. You will be required to work at a National Trust location for 40-60% of your working week. This will be discussed in more detail at interview. The role will involve some travel to venues, properties and regional hubs to meet with stakeholders and to carry out work around events and planning. What you'll be doing As Events Assistant, you'll support the Regional Legacy Team to deliver logistics for a portfolio of high-quality events, collaborating across regional teams, marketing and events to co-ordinate the end-to-end delivery of our events programme in a smooth, timely manner. You'll draft and send invitations and other events communications to a range of audiences and keeping event records up to date Supporting the Regional Legacy Team with information and ideas to inform the continuous development of our events and future strategy. You'll assist in bringing that to life in the way the events are then executed. In line with our organisational values, you will consider how you Welcome Everyone in the work that you do. Who we're looking for We recommend you view the full role profile document attached. You don't need to have all the knowledge, skills and experience listed; this just provides a full picture of what is possible in the role. We'd love you to have or are: Experience in event management and processes Knowledge of fundraising, stewardship and/or working in the charity sector. Ability to work well both independently and as part of a team A great eye for detail, producing high quality work and able to work to deadlines Written and verbal communication skills with supporters and stakeholders Highly organised and efficient but also sensitive in your approach Excellent IT skills, including working with databases and other events tools The package The National Trust has the motto 'For everyone, for ever' at its heart. We're working hard to create an inclusive culture, where everyone feels they belong. It's important that our people reflect and represent the diversity of the communities and audiences we serve. We welcome and value difference, so when we say we're for everyone, we want everyone to be welcome in our teams too. Substantial pension scheme of up to 10% basic salary Free entry to National Trust places for you, a guest and your children (under 18) Tax-free childcare scheme Rental deposit loan scheme Season ticket loan Perks at work discounts such as gym memberships, shopping discount codes, cinema discounts Holiday allowance up to 32 days relating to length of service, plus holiday purchase scheme, subject to meeting minimum criteria. Flexible working whenever possible Employee assistance programme Free parking at most Trust places Independent financial advice Click here to find out more about the benefits we offer to support you.
Are you ready to embark on a dynamic career in logistics with Seafast Logistics , a key player in the Uniserve Group ? We are currently seeking a motivated and detail-oriented individual to join our team as an Import Operations Assistant. As an Import Operations Assistant , you will play a pivotal role in ensuring operational customer service excellence and managing various operational tasks. Your commitment to professionalism, adaptability, and attention to detail will contribute to the seamless functioning of our logistics operations. Position Responsibilities: Receive and process customer instructions promptly. Accurately complete customs entries in accordance with customer instructions. Coordinate freight bookings and ensure accurate production of export documentation. Maintain and update tracking sheets with precision. Create and organize customer files, including document photocopying and scanning. Manage final destination bookings, liaising with goods inwards/outwards at customer sites. Ensure compliance with customer service level agreements for transport selection. Proactively manage delivery schedules based on forecasts and promptly address any delays. Request and book haulage with approved hauliers. Receipt original documentation and complete CHED-Ps on IPAFF. Arrange payments to PH/Shipping Lines as required. Lodge original B/Ls to relevant shipping lines within specified timelines. Daily tracking of containers for vessel/ETA changes. Generate customer invoices when required. Adhere to all operational team processes and SOPs. Essential Skills:- Full knowledge of declaration customs entry. Embrace flexibility and open-mindedness to adapt to changes, ability to work within a team. IPAFF's knowledge. Engage in real-time forward planning. Ability to work in a fast paced environment. Proficient in MS Office, customs processes, and port systems relevant to the role. Benefits:- Joining our team means you'll not only enjoy a competitive salary and annual reviews, but also some pretty awesome perks: Competitive Salary: We value your skills and commitment. Discretionary Bonus: Because your hard work deserves to be rewarded. Pension Scheme: We've got your future covered. Annual Salary Review: Your growth matters to us. Free Eye Test and £49 Vouchers towards Glasses: Taking care of your vision. Interest-Free Company Loan: We're here to support you. Free On-Site Parking: Convenient and hassle-free. Cycle to work scheme Referral Bonus £750: Spread the word and earn some extra cash. Care First Lifestyle Programme: Because your well-being matters. Flu Jabs Annually: Stay healthy, on us! Life Assurance: We've got you covered. Electric Vehicle Charging Points at Work: Embrace sustainable transport. Flexible Career Pathway. Supply Chain Academy Education Courses: Expand your knowledge, including Masters and MBA programs. If you are ready to take on a challenging yet rewarding role in the logistics industry, apply now to become a vital part of the Seafast Logistics team. Join us in shaping the future of global logistics!
Mar 26, 2024
Full time
Are you ready to embark on a dynamic career in logistics with Seafast Logistics , a key player in the Uniserve Group ? We are currently seeking a motivated and detail-oriented individual to join our team as an Import Operations Assistant. As an Import Operations Assistant , you will play a pivotal role in ensuring operational customer service excellence and managing various operational tasks. Your commitment to professionalism, adaptability, and attention to detail will contribute to the seamless functioning of our logistics operations. Position Responsibilities: Receive and process customer instructions promptly. Accurately complete customs entries in accordance with customer instructions. Coordinate freight bookings and ensure accurate production of export documentation. Maintain and update tracking sheets with precision. Create and organize customer files, including document photocopying and scanning. Manage final destination bookings, liaising with goods inwards/outwards at customer sites. Ensure compliance with customer service level agreements for transport selection. Proactively manage delivery schedules based on forecasts and promptly address any delays. Request and book haulage with approved hauliers. Receipt original documentation and complete CHED-Ps on IPAFF. Arrange payments to PH/Shipping Lines as required. Lodge original B/Ls to relevant shipping lines within specified timelines. Daily tracking of containers for vessel/ETA changes. Generate customer invoices when required. Adhere to all operational team processes and SOPs. Essential Skills:- Full knowledge of declaration customs entry. Embrace flexibility and open-mindedness to adapt to changes, ability to work within a team. IPAFF's knowledge. Engage in real-time forward planning. Ability to work in a fast paced environment. Proficient in MS Office, customs processes, and port systems relevant to the role. Benefits:- Joining our team means you'll not only enjoy a competitive salary and annual reviews, but also some pretty awesome perks: Competitive Salary: We value your skills and commitment. Discretionary Bonus: Because your hard work deserves to be rewarded. Pension Scheme: We've got your future covered. Annual Salary Review: Your growth matters to us. Free Eye Test and £49 Vouchers towards Glasses: Taking care of your vision. Interest-Free Company Loan: We're here to support you. Free On-Site Parking: Convenient and hassle-free. Cycle to work scheme Referral Bonus £750: Spread the word and earn some extra cash. Care First Lifestyle Programme: Because your well-being matters. Flu Jabs Annually: Stay healthy, on us! Life Assurance: We've got you covered. Electric Vehicle Charging Points at Work: Embrace sustainable transport. Flexible Career Pathway. Supply Chain Academy Education Courses: Expand your knowledge, including Masters and MBA programs. If you are ready to take on a challenging yet rewarding role in the logistics industry, apply now to become a vital part of the Seafast Logistics team. Join us in shaping the future of global logistics!
Job Title: Resourcer / Booking Coordinator Location: Three Bridges, Crawley, West Sussex Salary: 23,000 per annum Job Type: Full Time, Permanent The Company: Mirror is a fun, fast paced Field Marketing agency. We are a small privately owned company with a 'family' feel, our aim is to be the best at what we do, not the biggest! Quite simply, we work with brands to get products visible in retail stores, which involves our team merchandising, distributing, auditing, selling or sampling brands & their products. We put the product in front of consumers so they can buy it. About the role: Mirror have an opportunity for a bright/bubbly candidate to join our team in Three Bridges. This is a new dual role to work with the Field managers to help bring on board more field workers to Mirror utilising various Social Media platforms and other initiatives to onboard. It will also involve working on a defined geographical area 2 days a week, working as a 'Booker'. This involves allocating store visits to the field team. The role will involve plenty of telephone work and initiative. Experience of working in logistics/recruitment would be an advantage. Key Responsibilities: The primary responsibilities will include, but are not limited to: Booking Duties: Allocating / Booking work and journey planning - specifically covering an area Thursdays and Fridays where the Manager for that area works p/t - job share Mass texting and emailing to book work that is available Recruitment / HR Duties: Writing eye catching and SEO relevant adverts for roles to be recruited Ensuring recruitment collateral is available and up to date Placing adverts online Carrying out initial telephone screening of candidates Working on Social Media to seek candidates Creating induction packs for Tactical and keeping them updated Carrying out Work Withs to assist with further training Training in the general use of reporting system Training new members of the Tactical Team using a variety of methods Motivate, coach and develop our workers to ensure Client targets are met Visiting stores within a defined territory to carry out merchandising and auditing checks on behalf of Mirror clients if required About you: The successful candidate will: Have good communication skills Be able to gain people's confidence and put them at ease Be persuasive, persistent, and patient Be able to cope with pressure Be flexible and adaptable Have good organisational and administrative skills Have the ability to prioritise Have good IT skills Be able to work to deadlines What we offer: Working Monday to Friday, 9-5 20 days of holiday plus Bank Holidays Pension scheme Great company days out with the team! If you're interested in the role and would like to put yourself forward please hit apply! Candidates with the experience or relevant job titles of; Recruiter, Recruitment, Recruitment Officer, Recruitment Assistant, Recruitment Coordinator, Internal Recruitment, HR Assistant, Recruitment specialist, Recruitment Executive, Booking Scheduler, Booker, Administrative Assistant, Admin Support, Administrator may also be considered for this role.
Mar 26, 2024
Full time
Job Title: Resourcer / Booking Coordinator Location: Three Bridges, Crawley, West Sussex Salary: 23,000 per annum Job Type: Full Time, Permanent The Company: Mirror is a fun, fast paced Field Marketing agency. We are a small privately owned company with a 'family' feel, our aim is to be the best at what we do, not the biggest! Quite simply, we work with brands to get products visible in retail stores, which involves our team merchandising, distributing, auditing, selling or sampling brands & their products. We put the product in front of consumers so they can buy it. About the role: Mirror have an opportunity for a bright/bubbly candidate to join our team in Three Bridges. This is a new dual role to work with the Field managers to help bring on board more field workers to Mirror utilising various Social Media platforms and other initiatives to onboard. It will also involve working on a defined geographical area 2 days a week, working as a 'Booker'. This involves allocating store visits to the field team. The role will involve plenty of telephone work and initiative. Experience of working in logistics/recruitment would be an advantage. Key Responsibilities: The primary responsibilities will include, but are not limited to: Booking Duties: Allocating / Booking work and journey planning - specifically covering an area Thursdays and Fridays where the Manager for that area works p/t - job share Mass texting and emailing to book work that is available Recruitment / HR Duties: Writing eye catching and SEO relevant adverts for roles to be recruited Ensuring recruitment collateral is available and up to date Placing adverts online Carrying out initial telephone screening of candidates Working on Social Media to seek candidates Creating induction packs for Tactical and keeping them updated Carrying out Work Withs to assist with further training Training in the general use of reporting system Training new members of the Tactical Team using a variety of methods Motivate, coach and develop our workers to ensure Client targets are met Visiting stores within a defined territory to carry out merchandising and auditing checks on behalf of Mirror clients if required About you: The successful candidate will: Have good communication skills Be able to gain people's confidence and put them at ease Be persuasive, persistent, and patient Be able to cope with pressure Be flexible and adaptable Have good organisational and administrative skills Have the ability to prioritise Have good IT skills Be able to work to deadlines What we offer: Working Monday to Friday, 9-5 20 days of holiday plus Bank Holidays Pension scheme Great company days out with the team! If you're interested in the role and would like to put yourself forward please hit apply! Candidates with the experience or relevant job titles of; Recruiter, Recruitment, Recruitment Officer, Recruitment Assistant, Recruitment Coordinator, Internal Recruitment, HR Assistant, Recruitment specialist, Recruitment Executive, Booking Scheduler, Booker, Administrative Assistant, Admin Support, Administrator may also be considered for this role.
The Senior Assistant Registrar for King's College Junior School will be a part of the King's Admissions team, working to ensure that we continue to be a destination of choice for the most talented candidates and their families. Whilst working closely with Admissions colleagues, they will lead on running the main entry points to King's College Junior School (7+, 8+ and 9+) ensuring that these are consistent and aligned with the entry points in senior school to reflect our whole school approach. From dealing with parent enquiries, through to organising visits and admissions events, assessments and interviews to inductions and first day at school, the successful candidate will find this an exciting, challenging and rewarding post in one of the world's leading schools. The role will require the delivery of the highest quality of customer service and will include, but not be limited to, the following: Communicating with prospective parents, feeder school staff and colleagues in a consistent, professional and friendly manner that best reflects the ethos and excellence of the school Ensuring that the admissions experience reflects the warmth and welcome of the King's community Ensuring that pupil wellbeing is at the heart of all our admissions work Taking a lead in organising and attending junior school admissions events. This will include, liaising with all relevant stakeholders, including the junior school Headmaster's PA, on all arrangements Managing and acknowledging registrations and ensuring all associated information is complete and up to date Liaising with feeder schools to request references for registered candidates Organising assessments and ensuring all candidates have clear and comprehensive communications in a timely fashion Liaising with the junior school senior management team and the Admissions Department to ensure all relevant information (e.g. on web pages and in marketing materials) is up to date and reflects a whole school approach Working closely with the junior school Deputy Head, Head of Admissions and other support staff to manage the planning and logistics of the assessment days Producing accurate documentation for and attending decision-making meetings Communicating the outcomes of the assessments to all candidates and feeder schools; preparing the offer packs, monitoring the acceptances and managing the reserve list, keeping key stakeholders updated throughout the process Assisting the junior school Deputy Head in providing feedback about assessment performance where requested, in a professional and timely manner Preparing reports for the board of governors Building and maintaining excellent, warm and open relationships with our feeder schools Developing and maintaining up to date and extensive knowledge of local schools and competitors Continually evaluating and improving our systems and procedures and working closely with colleagues to ensure that admissions processes are aligned with current best practice and implemented consistently Supporting colleagues across the Admissions team as necessary Establishing and maintaining good working relationships with colleagues in all areas across the school Person Specification This is an ideal opportunity for a high calibre individual to make their mark in a busy and successful school. The ideal candidate will: Have previous experience of admissions work Have a warm, personable and professional manner with an excellent work ethic Demonstrate excellent attention to detail Be a confident, assured communicator, both in written and verbal forms Have the ability to build strong relationships at all levels Be committed to the wider aims and ethos of the school Demonstrate strong IT and database skills (experience of school database systems is desirable but not essential) Be flexible in their approach to events and be prepared to support the work of the whole admissions team Have a desire to work with children and be immersed in the life of a busy junior school Be able to work collaboratively and independently within a team King's is an extremely sought-after school with outstanding academic results and a vibrant co-curriculum. It strives to appoint able, committed and compassionate colleagues to help ensure every child at the school achieves their best. Overlooking Wimbledon Common, the school is situated in one of the most attractive parts of south east England and benefits from exceptional grounds and facilities. Terms and Conditions Start date: June 2024 Salary: £40,775 per annum based on the full time equivalent of £45,550 This is based on a 40 hour working week. Some flexibility around working hours will be required Term-time only, plus an additional 7 weeks To apply for this role, please register your details online via our website (under useful information / career opportunities). Once you have registered your details with us, you can apply for vacancies by logging into the candidate area using your email address and chosen password. Please provide a covering letter addressed to Ms Tanya Allen, HR Director. Closing date: Wednesday 17 th April 2024 at 9am Interviews: Friday 26 th April 2024 Interviews may be staged and we may choose to appoint at any time during the application process. The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. King's College School is fully committed to the principles of equality, diversity and inclusivity in its recruitment of teaching and support staff.
Mar 25, 2024
Full time
The Senior Assistant Registrar for King's College Junior School will be a part of the King's Admissions team, working to ensure that we continue to be a destination of choice for the most talented candidates and their families. Whilst working closely with Admissions colleagues, they will lead on running the main entry points to King's College Junior School (7+, 8+ and 9+) ensuring that these are consistent and aligned with the entry points in senior school to reflect our whole school approach. From dealing with parent enquiries, through to organising visits and admissions events, assessments and interviews to inductions and first day at school, the successful candidate will find this an exciting, challenging and rewarding post in one of the world's leading schools. The role will require the delivery of the highest quality of customer service and will include, but not be limited to, the following: Communicating with prospective parents, feeder school staff and colleagues in a consistent, professional and friendly manner that best reflects the ethos and excellence of the school Ensuring that the admissions experience reflects the warmth and welcome of the King's community Ensuring that pupil wellbeing is at the heart of all our admissions work Taking a lead in organising and attending junior school admissions events. This will include, liaising with all relevant stakeholders, including the junior school Headmaster's PA, on all arrangements Managing and acknowledging registrations and ensuring all associated information is complete and up to date Liaising with feeder schools to request references for registered candidates Organising assessments and ensuring all candidates have clear and comprehensive communications in a timely fashion Liaising with the junior school senior management team and the Admissions Department to ensure all relevant information (e.g. on web pages and in marketing materials) is up to date and reflects a whole school approach Working closely with the junior school Deputy Head, Head of Admissions and other support staff to manage the planning and logistics of the assessment days Producing accurate documentation for and attending decision-making meetings Communicating the outcomes of the assessments to all candidates and feeder schools; preparing the offer packs, monitoring the acceptances and managing the reserve list, keeping key stakeholders updated throughout the process Assisting the junior school Deputy Head in providing feedback about assessment performance where requested, in a professional and timely manner Preparing reports for the board of governors Building and maintaining excellent, warm and open relationships with our feeder schools Developing and maintaining up to date and extensive knowledge of local schools and competitors Continually evaluating and improving our systems and procedures and working closely with colleagues to ensure that admissions processes are aligned with current best practice and implemented consistently Supporting colleagues across the Admissions team as necessary Establishing and maintaining good working relationships with colleagues in all areas across the school Person Specification This is an ideal opportunity for a high calibre individual to make their mark in a busy and successful school. The ideal candidate will: Have previous experience of admissions work Have a warm, personable and professional manner with an excellent work ethic Demonstrate excellent attention to detail Be a confident, assured communicator, both in written and verbal forms Have the ability to build strong relationships at all levels Be committed to the wider aims and ethos of the school Demonstrate strong IT and database skills (experience of school database systems is desirable but not essential) Be flexible in their approach to events and be prepared to support the work of the whole admissions team Have a desire to work with children and be immersed in the life of a busy junior school Be able to work collaboratively and independently within a team King's is an extremely sought-after school with outstanding academic results and a vibrant co-curriculum. It strives to appoint able, committed and compassionate colleagues to help ensure every child at the school achieves their best. Overlooking Wimbledon Common, the school is situated in one of the most attractive parts of south east England and benefits from exceptional grounds and facilities. Terms and Conditions Start date: June 2024 Salary: £40,775 per annum based on the full time equivalent of £45,550 This is based on a 40 hour working week. Some flexibility around working hours will be required Term-time only, plus an additional 7 weeks To apply for this role, please register your details online via our website (under useful information / career opportunities). Once you have registered your details with us, you can apply for vacancies by logging into the candidate area using your email address and chosen password. Please provide a covering letter addressed to Ms Tanya Allen, HR Director. Closing date: Wednesday 17 th April 2024 at 9am Interviews: Friday 26 th April 2024 Interviews may be staged and we may choose to appoint at any time during the application process. The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. King's College School is fully committed to the principles of equality, diversity and inclusivity in its recruitment of teaching and support staff.