Senior Administrator 4 month temp contract £15.50 per hour Stockport Town Centre Monday to Friday 9am to 5pm Office Based Job Description As an Senior Administrator you will be working closely with a small team of 5, providing overall office support. The role of an Administrative Support Officer is essential in maintaining the smooth operation of the company. You will be the backbone of administrative efficiency, supporting your colleagues, clients, and superiors to ensure the business runs seamlessly. Your attention to detail, strong organisational skills, and ability to handle a variety of tasks will be pivotal in your success in this role. The office is located in the heart of Stockport Town centre which is close to the train station so it is 6 minutes on train to Wilmslow and 15 minutes on the train to Manchester Piccadilly. Key Responsibilities 1. Data Management: • Assist in organising, managing, and maintaining databases, spreadsheets, and records. • Ensure accuracy and completeness of data through regular updates and verification. 2. Documentation and Correspondence: • Prepare, format, and edit documents, reports, and correspondence as needed. • Distribute documents and information to appropriate personnel and stakeholders. 3. Scheduling and Coordination: • Coordinate and schedule appointments, meetings, and events for the team. • Arrange travel arrangements and accommodations for team members, if required. 4. Office Organisation: • Maintain a well-organised and safe office environment, ensuring supplies are stocked and readily available and performing the function of fire warden and first aider following appropriate training. • Handle incoming and outgoing correspondence (electronic or hard copy). 5. Communication and Liaison: • Answer phone calls and respond to inquiries, redirecting them to the appropriate contacts when necessary. • Act as a point of contact between the team and external stakeholders. 6. Record Keeping: • Maintain accurate and up-to-date filing systems, ensuring easy retrieval of documents when needed. 7. Task Assistance: • Assist with ad-hoc tasks and projects as directed by the supervisor or team members. • Provide general administrative support to ensure operational efficiency. 8. Monitor CRM data management and usage (members and customers) with the support of the Team Leaders. Essential Skills Set: • Excellent attention to detail with exceptional communication skills both orally and in writing and ability to deal with people at all levels. • GCSE level maths and English • Proven ability to deal with multiple tasks, stakeholders, pressures, and tight deadlines and the ability to work independently and as part of a team, following instructions and meeting deadlines. • Proven experience in administrative support or a similar role. • Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. • Strong attention to detail and accuracy in data handling. Desirable • Project management experience Personal Attributes • Energetic and driven individual who demonstrates a solid work ethic. • Ability to work well either independently or as part of a team and with stakeholders at all levels • Determination, resourcefulness, and desire to deliver to the highest standard • Confident and self-motivated with an aptitude to think laterally, challenge thinking and offer solutions and alternatives constructively as well as being able to demonstrate empathy • Self-motivated and well presented. Contact info to send CV - (url removed) This vacancy is being handled by Aspire Recruitment. Please be aware we receive a high volume of applications and regularly receive applications from candidates who exceed the job credentials. We will only contact you within the next 14 days if you are selected for interview. Should you apply for this role, we will process your data as detailed in our Privacy Policy and by applying for this opportunity I agree that Aspire Recruitment will keep me informed about potential employment opportunities regularly and that I can choose to opt out of receiving information at any time.
Mar 29, 2024
Seasonal
Senior Administrator 4 month temp contract £15.50 per hour Stockport Town Centre Monday to Friday 9am to 5pm Office Based Job Description As an Senior Administrator you will be working closely with a small team of 5, providing overall office support. The role of an Administrative Support Officer is essential in maintaining the smooth operation of the company. You will be the backbone of administrative efficiency, supporting your colleagues, clients, and superiors to ensure the business runs seamlessly. Your attention to detail, strong organisational skills, and ability to handle a variety of tasks will be pivotal in your success in this role. The office is located in the heart of Stockport Town centre which is close to the train station so it is 6 minutes on train to Wilmslow and 15 minutes on the train to Manchester Piccadilly. Key Responsibilities 1. Data Management: • Assist in organising, managing, and maintaining databases, spreadsheets, and records. • Ensure accuracy and completeness of data through regular updates and verification. 2. Documentation and Correspondence: • Prepare, format, and edit documents, reports, and correspondence as needed. • Distribute documents and information to appropriate personnel and stakeholders. 3. Scheduling and Coordination: • Coordinate and schedule appointments, meetings, and events for the team. • Arrange travel arrangements and accommodations for team members, if required. 4. Office Organisation: • Maintain a well-organised and safe office environment, ensuring supplies are stocked and readily available and performing the function of fire warden and first aider following appropriate training. • Handle incoming and outgoing correspondence (electronic or hard copy). 5. Communication and Liaison: • Answer phone calls and respond to inquiries, redirecting them to the appropriate contacts when necessary. • Act as a point of contact between the team and external stakeholders. 6. Record Keeping: • Maintain accurate and up-to-date filing systems, ensuring easy retrieval of documents when needed. 7. Task Assistance: • Assist with ad-hoc tasks and projects as directed by the supervisor or team members. • Provide general administrative support to ensure operational efficiency. 8. Monitor CRM data management and usage (members and customers) with the support of the Team Leaders. Essential Skills Set: • Excellent attention to detail with exceptional communication skills both orally and in writing and ability to deal with people at all levels. • GCSE level maths and English • Proven ability to deal with multiple tasks, stakeholders, pressures, and tight deadlines and the ability to work independently and as part of a team, following instructions and meeting deadlines. • Proven experience in administrative support or a similar role. • Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. • Strong attention to detail and accuracy in data handling. Desirable • Project management experience Personal Attributes • Energetic and driven individual who demonstrates a solid work ethic. • Ability to work well either independently or as part of a team and with stakeholders at all levels • Determination, resourcefulness, and desire to deliver to the highest standard • Confident and self-motivated with an aptitude to think laterally, challenge thinking and offer solutions and alternatives constructively as well as being able to demonstrate empathy • Self-motivated and well presented. Contact info to send CV - (url removed) This vacancy is being handled by Aspire Recruitment. Please be aware we receive a high volume of applications and regularly receive applications from candidates who exceed the job credentials. We will only contact you within the next 14 days if you are selected for interview. Should you apply for this role, we will process your data as detailed in our Privacy Policy and by applying for this opportunity I agree that Aspire Recruitment will keep me informed about potential employment opportunities regularly and that I can choose to opt out of receiving information at any time.
A little bit about us At Recycleye, we're changing recycling. We've developed ground-breaking AI that works with automated sorting tech like robots and optical sorters to make waste sorting more profitable. Because the truth is, if you can't afford to sort it, you can't recycle it, so we're changing that! We were founded in 2019, and have been growing rapidly ever since, with installations of our technology at leading waste management companies across Europe and the US. We partner with our clients to help them produce higher quality outputs, transforming the economics of waste sorting and recycling - it's all about our vision to turn the world's waste into resource. And our work has never been needed more. According to the OECD, only 9% of plastic waste has ever been recycled, so we're proud that our work helps to make the recycling of waste materials more attractive. Be part of it - come and join us! Why choose to work at Recycleye? Our team works together to grow and succeed, driven by our shared values of empowerment, inclusivity, and perseverance. We offer great benefits (which we think punch above our weight), built-in upskilling and unlimited holiday. We know that our mission will be achieved by having the most passionate, driven, talented, and all-around best people on our team. So come and shape the future and help turn trash into treasure! The opportunity We are excited for a Head of Operations to join our growing team to optimize and propel our production and project management processes forward. This person will have oversight of our project management, production, supply chain management, and our testing facility, so will need to be multifaceted and results oriented - they will play a crucial role in driving efficiency for the implementation of our innovative technology. Responsibilities Overview • Responsible for all key delivery functions: Manufacturing/Production/Field installations: Support the production team to optimize production assembly processes, ensuring quality, adherence to safety and regulatory standards, and cost effectiveness. Project Management: Support our team of project managers in planning, executing and monitoring delivery of projects on time and within budget. Logistics: Manage and optimise outbound logistics processes, ensuring timely and efficient delivery of systems to clients. Addressing customs regulations and requirements to facilitate smooth international shipments. Supply Chain: Collaborate with internal stakeholders, including the Purchasing and Accounts Administrator, to forecast demand, minimize supply risks and optimize inventory management. Test Centre Management: oversee the operations of the test centre, coordinate with internal team to prioritize and schedule testing activities allocating resources effectively to meet deadline and customer expectations. • Identify bottlenecks in workflows and implement process improvements to drive operational excellence with a mindset focused on scale and efficiency. • Set clear performance objectives and provide regular feedback and coaching to team members to support their professional growth and development. • Manage the operations team and foster culture of collaboration, accountability and continuous improvement. • Closely collaborate with R&D, sales, marketing and other teams across the business to ensure coordinated and aligned operations with wider company objectives. • Build an in-depth understanding of the waste management industry. • Report to leadership team, summarizing operational performance, trends, and actionable insights that will inform decision-making. Senior-level of relevant experience in operations management, manufacturing and project management (preferably in industrial sector) Demonstrated ability to lead and develop high performing cross functional teams to deliver quality results on time and within budget Excellent problem-solving and decision-making abilities Experience in implementing lean manufacturing principles, continuous improvement initiatives and quality control procedures Strong interpersonal and communication skills with ability to influence and drive strategic initiatives Knowledge of health and safety regulations in a production environment Proficiency in project management tools and software You live and breathe operations. It's a bonus if you have 10+ years of directly relevant experience Experience working in the recycling or waste management industry Bachelor's Degree or similar qualifications or experience in mechanical engineering, manufacturing, or a related field Six Sigma or similar certification Even if you don't tick every box listed above but are motivated by our work and believe you can make a difference on our team, we'd really love to hear from you - so please do apply and drop us a note about what you bring! We are particularly interested in hearing from you if your background enables you to bring a different perspective to our team. An excellent salary that's both equitable and reviewed regularly Shares in the company - each and every Recycleyte is invested in our vision, and we want to give you the opportunity to do so as well, both in your day-to-day as well as in your long-term investment Progression: we are growing rapidly and excited for you to make an impact as we do so Unlimited holiday A welcoming and inclusive team environment with monthly company-wide socials Plenty of opportunities for training and personal development Healthcare coverage - Vitality is available from your very first day!
Mar 29, 2024
Full time
A little bit about us At Recycleye, we're changing recycling. We've developed ground-breaking AI that works with automated sorting tech like robots and optical sorters to make waste sorting more profitable. Because the truth is, if you can't afford to sort it, you can't recycle it, so we're changing that! We were founded in 2019, and have been growing rapidly ever since, with installations of our technology at leading waste management companies across Europe and the US. We partner with our clients to help them produce higher quality outputs, transforming the economics of waste sorting and recycling - it's all about our vision to turn the world's waste into resource. And our work has never been needed more. According to the OECD, only 9% of plastic waste has ever been recycled, so we're proud that our work helps to make the recycling of waste materials more attractive. Be part of it - come and join us! Why choose to work at Recycleye? Our team works together to grow and succeed, driven by our shared values of empowerment, inclusivity, and perseverance. We offer great benefits (which we think punch above our weight), built-in upskilling and unlimited holiday. We know that our mission will be achieved by having the most passionate, driven, talented, and all-around best people on our team. So come and shape the future and help turn trash into treasure! The opportunity We are excited for a Head of Operations to join our growing team to optimize and propel our production and project management processes forward. This person will have oversight of our project management, production, supply chain management, and our testing facility, so will need to be multifaceted and results oriented - they will play a crucial role in driving efficiency for the implementation of our innovative technology. Responsibilities Overview • Responsible for all key delivery functions: Manufacturing/Production/Field installations: Support the production team to optimize production assembly processes, ensuring quality, adherence to safety and regulatory standards, and cost effectiveness. Project Management: Support our team of project managers in planning, executing and monitoring delivery of projects on time and within budget. Logistics: Manage and optimise outbound logistics processes, ensuring timely and efficient delivery of systems to clients. Addressing customs regulations and requirements to facilitate smooth international shipments. Supply Chain: Collaborate with internal stakeholders, including the Purchasing and Accounts Administrator, to forecast demand, minimize supply risks and optimize inventory management. Test Centre Management: oversee the operations of the test centre, coordinate with internal team to prioritize and schedule testing activities allocating resources effectively to meet deadline and customer expectations. • Identify bottlenecks in workflows and implement process improvements to drive operational excellence with a mindset focused on scale and efficiency. • Set clear performance objectives and provide regular feedback and coaching to team members to support their professional growth and development. • Manage the operations team and foster culture of collaboration, accountability and continuous improvement. • Closely collaborate with R&D, sales, marketing and other teams across the business to ensure coordinated and aligned operations with wider company objectives. • Build an in-depth understanding of the waste management industry. • Report to leadership team, summarizing operational performance, trends, and actionable insights that will inform decision-making. Senior-level of relevant experience in operations management, manufacturing and project management (preferably in industrial sector) Demonstrated ability to lead and develop high performing cross functional teams to deliver quality results on time and within budget Excellent problem-solving and decision-making abilities Experience in implementing lean manufacturing principles, continuous improvement initiatives and quality control procedures Strong interpersonal and communication skills with ability to influence and drive strategic initiatives Knowledge of health and safety regulations in a production environment Proficiency in project management tools and software You live and breathe operations. It's a bonus if you have 10+ years of directly relevant experience Experience working in the recycling or waste management industry Bachelor's Degree or similar qualifications or experience in mechanical engineering, manufacturing, or a related field Six Sigma or similar certification Even if you don't tick every box listed above but are motivated by our work and believe you can make a difference on our team, we'd really love to hear from you - so please do apply and drop us a note about what you bring! We are particularly interested in hearing from you if your background enables you to bring a different perspective to our team. An excellent salary that's both equitable and reviewed regularly Shares in the company - each and every Recycleyte is invested in our vision, and we want to give you the opportunity to do so as well, both in your day-to-day as well as in your long-term investment Progression: we are growing rapidly and excited for you to make an impact as we do so Unlimited holiday A welcoming and inclusive team environment with monthly company-wide socials Plenty of opportunities for training and personal development Healthcare coverage - Vitality is available from your very first day!
Temporary Personal Assistant - Supporting office staff - 13.00 Hours: 37 hours per week 8:15- 4:30 - could be flexible Location: Bradford BD7- Free on-site parking Salary: Up to 13.00 per hour Duration: 4 weeks with potential to extend! Start date: ASAP We are partnering with an education establishment based in Bradford who are looking for a temporary Office Administrator/ Personal assistant to join their vibrant and friendly team. You will be supporting the office admin team when needed as well as the Senior Leadership team members with PA duties. If you have undertaken PA duties or supported with diary management of more than 1 team member, then please do apply today! Your key duties: Arranging of meetings and appointments for the team Confidential correspondence, minute meetings, filing, creating documents and letters Responding to telephone calls and emails To manage the administrative work of the Senior Leadership team Support with school events such as parent's evening etc Supporting the office team when needed To manage communication with parents through all communication portals Skills and experience required: Past experience as a Senior Administrator Ability to prioritise work with excellent time management The ability to work with highly confidential and sensitive issues in a highly professional manner Excellent communication and telephone manner IT Literate - Outlook, Excel, CRM systems - Experience using SIMS is a bonus but not essential Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Mar 29, 2024
Seasonal
Temporary Personal Assistant - Supporting office staff - 13.00 Hours: 37 hours per week 8:15- 4:30 - could be flexible Location: Bradford BD7- Free on-site parking Salary: Up to 13.00 per hour Duration: 4 weeks with potential to extend! Start date: ASAP We are partnering with an education establishment based in Bradford who are looking for a temporary Office Administrator/ Personal assistant to join their vibrant and friendly team. You will be supporting the office admin team when needed as well as the Senior Leadership team members with PA duties. If you have undertaken PA duties or supported with diary management of more than 1 team member, then please do apply today! Your key duties: Arranging of meetings and appointments for the team Confidential correspondence, minute meetings, filing, creating documents and letters Responding to telephone calls and emails To manage the administrative work of the Senior Leadership team Support with school events such as parent's evening etc Supporting the office team when needed To manage communication with parents through all communication portals Skills and experience required: Past experience as a Senior Administrator Ability to prioritise work with excellent time management The ability to work with highly confidential and sensitive issues in a highly professional manner Excellent communication and telephone manner IT Literate - Outlook, Excel, CRM systems - Experience using SIMS is a bonus but not essential Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Permanent, Full-Time Position in Birmingham. This close-knit, family run business is looking for a highly professional individual to join their team in a senior administrative role, this will also include some limited PA duties. The successful candidate will be conducting administrative tasks as part of a smaller team, supporting the growth and development of the business. The primary duties and responsibilities of this are: Managing spreadsheets and databases, adding new customers/ clients. Answering queries from both internal and external stakeholders. Diary management. Taking incoming calls, taking messages and managing call backs. Logging issues and information onto a CRM. Liaising with maintenance teams. Handling incoming and outgoing post. Dealing with general administrative tasks such as photocopying, filing and scanning documents. Booking events, with travel arrangements. The successful candidate will poses the following skills and attributes: Solid experience in a similar and/ or environment. Excellent communication skills. Solid IT experience, with knowledge of Microsoft products such as Word and Excel. Proactive approach to work. Excellent organisational skills. Ability to manage multiple tasks at once. Katie Bard is acting as an employment agency for this job listing. If this sounds like you, please apply online today! If you have any queries about the role contact Richard on (phone number removed). Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer. Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to our privacy notice which will explain how we as an organisation will manage your data on our website. If your application is successful, we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful, we will delete your application within 6 weeks and all record of your data.
Mar 29, 2024
Full time
Permanent, Full-Time Position in Birmingham. This close-knit, family run business is looking for a highly professional individual to join their team in a senior administrative role, this will also include some limited PA duties. The successful candidate will be conducting administrative tasks as part of a smaller team, supporting the growth and development of the business. The primary duties and responsibilities of this are: Managing spreadsheets and databases, adding new customers/ clients. Answering queries from both internal and external stakeholders. Diary management. Taking incoming calls, taking messages and managing call backs. Logging issues and information onto a CRM. Liaising with maintenance teams. Handling incoming and outgoing post. Dealing with general administrative tasks such as photocopying, filing and scanning documents. Booking events, with travel arrangements. The successful candidate will poses the following skills and attributes: Solid experience in a similar and/ or environment. Excellent communication skills. Solid IT experience, with knowledge of Microsoft products such as Word and Excel. Proactive approach to work. Excellent organisational skills. Ability to manage multiple tasks at once. Katie Bard is acting as an employment agency for this job listing. If this sounds like you, please apply online today! If you have any queries about the role contact Richard on (phone number removed). Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer. Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to our privacy notice which will explain how we as an organisation will manage your data on our website. If your application is successful, we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful, we will delete your application within 6 weeks and all record of your data.
Davies Turner has an exciting opportunity for a Branch Administrator to join their Freight Forwarding team in Avonmouth, Bristol. Location: Coleshill (B46 1DT) Salary: £26,000 to £30,000 per annum plus benefits Job Type: Full-Time, Permanent About Us: Davies Turner Plc is a British based multimodal freight forwarder specialising in logistics, e-commerce and warehousing. As one of the largest independent freight forwarding companies in the UK we manage freight from around the world, by road and rail, through the air and across the oceans. The business remains family owned and was founded in 1870 with 19 branches across the U.K. Our turnover is in excess of £250 million and rapidly growing with nearly 1,000 colleagues. Branch Administrator The Role: This interesting and varied role will provide an excellent opportunity for an individual who enjoys a challenge. Based in the Site Management team your work will include ensuring the site is maintained to a good standard, legal compliance is adhered to and be the main HR contact for the branch. Branch Administrator Key Responsibilities: - Control of maintenance of both building and plant - Provide administrative support for senior management team - Sourcing, arranging and managing all Contractors - Handling all HR administration including recruitment - Overseeing all site compliance requirements - Maintaining H&S records and working practices - Managing the running of main reception team Branch Administrator You: - Experience within an administration role is essential - Ability to maintain high level of confidentiality - HR administration and facilities management skills - Excellent organisational and time management skills - Ability to work on own initiative as well as in a team - Excellent communication across all levels - A keen eye for detail - Flexibility in their approach to work - Proficiency in all Microsoft programmes In addition, you will need the right to work in the UK we are unable to sponsor work permits. Branch Administrator Benefits : - Up to 25 days holidays plus Bank Holidays - Life cover - Profit related pay - Defined contribution pension scheme - Discounted store/shopping benefit scheme - Private healthcare - Car parking - Employee Assistance Programme - Training opportunities Some benefits are subject to a qualifying period This position is based at Coleshill which is easily commutable from Tamworth, Sutton Coldfield, Solihull, Nuneaton and Birmingham. Our offices are opposite Coleshill Parkway Railway Station which offers a direct link to Birmingham Grand Central and Nuneaton. To apply for this exciting Branch Administrator role, please click Apply now. Top Track 250 Company as awarded by the Sunday Times.
Mar 29, 2024
Full time
Davies Turner has an exciting opportunity for a Branch Administrator to join their Freight Forwarding team in Avonmouth, Bristol. Location: Coleshill (B46 1DT) Salary: £26,000 to £30,000 per annum plus benefits Job Type: Full-Time, Permanent About Us: Davies Turner Plc is a British based multimodal freight forwarder specialising in logistics, e-commerce and warehousing. As one of the largest independent freight forwarding companies in the UK we manage freight from around the world, by road and rail, through the air and across the oceans. The business remains family owned and was founded in 1870 with 19 branches across the U.K. Our turnover is in excess of £250 million and rapidly growing with nearly 1,000 colleagues. Branch Administrator The Role: This interesting and varied role will provide an excellent opportunity for an individual who enjoys a challenge. Based in the Site Management team your work will include ensuring the site is maintained to a good standard, legal compliance is adhered to and be the main HR contact for the branch. Branch Administrator Key Responsibilities: - Control of maintenance of both building and plant - Provide administrative support for senior management team - Sourcing, arranging and managing all Contractors - Handling all HR administration including recruitment - Overseeing all site compliance requirements - Maintaining H&S records and working practices - Managing the running of main reception team Branch Administrator You: - Experience within an administration role is essential - Ability to maintain high level of confidentiality - HR administration and facilities management skills - Excellent organisational and time management skills - Ability to work on own initiative as well as in a team - Excellent communication across all levels - A keen eye for detail - Flexibility in their approach to work - Proficiency in all Microsoft programmes In addition, you will need the right to work in the UK we are unable to sponsor work permits. Branch Administrator Benefits : - Up to 25 days holidays plus Bank Holidays - Life cover - Profit related pay - Defined contribution pension scheme - Discounted store/shopping benefit scheme - Private healthcare - Car parking - Employee Assistance Programme - Training opportunities Some benefits are subject to a qualifying period This position is based at Coleshill which is easily commutable from Tamworth, Sutton Coldfield, Solihull, Nuneaton and Birmingham. Our offices are opposite Coleshill Parkway Railway Station which offers a direct link to Birmingham Grand Central and Nuneaton. To apply for this exciting Branch Administrator role, please click Apply now. Top Track 250 Company as awarded by the Sunday Times.
House of Commons The House of Commons is a unique and exciting place to work right at the heart of the UK's thriving democratic system. Behind the scenes, the House of Commons Service is made up of more than 3,000 employees who support and facilitate the smooth day to day running of the House. They provide professional services to Members of Parliament, their staff, and the wider parliamentary community. Staff Benefits In addition to your salary, we offer an attractive range of benefits including: 30 days' annual leave (increasing to 35 days after first full leave year). Civil Service pension with an average employer contribution of 27%. Access to training and development. Flexible working. Interest free season ticket loan and bicycle loan. Introduction The Speaker's Office provides support to the Speaker of the House of Commons in the execution of his official duties. The Speaker's Office team undertakes work ranging from: Ensuring that the business in the Chamber runs smoothly before the House sits and during the sitting itself (producing speaking lists, processing requests for urgent questions and ministerial statements, giving the Speaker guidance when in the Chair); Responding to Members, colleagues and public about points of procedure and handling a high volume and wide range of other queries; Arranging official events and international conferences, overseeing diplomatic and protocol arrangements for a variety of meetings with senior stakeholders; Managing heritage state apartments with works of art and historical objects collections; Managing the Speaker's social media channels and producing internal and external communications; Supporting the Speaker in his various roles as Chair of the House of Commons Commission, Speaker's Committee on IPSA, Speaker's Committee on the Electoral Commission, Honorary Joint- President of Commonwealth Parliamentary Association UK (CPA UK) and British Group Inter-Parliamentary Union (BGIPU). The Role This is a new and exciting role in the Speaker's Office supporting the delivery of high-quality special events and activities for the Speaker of the House of Commons. It is an exciting opportunity for a highly organised individual to support delivery of an ambitious programme of annual events and one-off ad hoc events. You will help deliver a high quality, purposeful and engaging programme. This role plays a vital part in delivering the Speaker's priorities and consequently, offers the postholder challenge, variety, and opportunities for development. Some of the responsibilities for this role include: Supporting the Speaker's annual programme of special events in Speaker's House and Speaker's Court by: Providing an excellent event administrative service for the team; managing all the logistical elements of access, diary management, etc. Provide administration support for all special events planning meetings and follow up with action logs. Management of the registration process including production of name badges, attendee lists, meeting and greeting visitors, and checking visitor tickets. Responding to queries and questions about events in the shared mailbox. Skills and Experience To be successful in this role you will demonstrate: Experience of supporting events through their planning, managing and delivering high quality events to budget and on time. Experience of supporting public engagement projects, including delivering high quality engagement programmes and activities. Strong organisational skills with the ability to effectively prioritise tasks. Well-developed communication skills, with the ability to communicate effectively to and with a wide range of stakeholders, delivering excellent customer service whilst upholding the values of equality, diversity and inclusion. Understands the demands of Parliament and is able to be responsive and flexible to these demands with short notice. Understands how Parliament operates and the structure and decision-making processes of the Administrations of both Houses. Next Steps and Additional Information Application Form - If you would like to apply for this role, please submit an application providing evidence against criteria 1-5 in the Job Description. More information on the role and the full criteria can be found in the Job Description. Please note that most job offers will be made at the minimum of the salary range, other than in exceptional circumstances.
Mar 29, 2024
Full time
House of Commons The House of Commons is a unique and exciting place to work right at the heart of the UK's thriving democratic system. Behind the scenes, the House of Commons Service is made up of more than 3,000 employees who support and facilitate the smooth day to day running of the House. They provide professional services to Members of Parliament, their staff, and the wider parliamentary community. Staff Benefits In addition to your salary, we offer an attractive range of benefits including: 30 days' annual leave (increasing to 35 days after first full leave year). Civil Service pension with an average employer contribution of 27%. Access to training and development. Flexible working. Interest free season ticket loan and bicycle loan. Introduction The Speaker's Office provides support to the Speaker of the House of Commons in the execution of his official duties. The Speaker's Office team undertakes work ranging from: Ensuring that the business in the Chamber runs smoothly before the House sits and during the sitting itself (producing speaking lists, processing requests for urgent questions and ministerial statements, giving the Speaker guidance when in the Chair); Responding to Members, colleagues and public about points of procedure and handling a high volume and wide range of other queries; Arranging official events and international conferences, overseeing diplomatic and protocol arrangements for a variety of meetings with senior stakeholders; Managing heritage state apartments with works of art and historical objects collections; Managing the Speaker's social media channels and producing internal and external communications; Supporting the Speaker in his various roles as Chair of the House of Commons Commission, Speaker's Committee on IPSA, Speaker's Committee on the Electoral Commission, Honorary Joint- President of Commonwealth Parliamentary Association UK (CPA UK) and British Group Inter-Parliamentary Union (BGIPU). The Role This is a new and exciting role in the Speaker's Office supporting the delivery of high-quality special events and activities for the Speaker of the House of Commons. It is an exciting opportunity for a highly organised individual to support delivery of an ambitious programme of annual events and one-off ad hoc events. You will help deliver a high quality, purposeful and engaging programme. This role plays a vital part in delivering the Speaker's priorities and consequently, offers the postholder challenge, variety, and opportunities for development. Some of the responsibilities for this role include: Supporting the Speaker's annual programme of special events in Speaker's House and Speaker's Court by: Providing an excellent event administrative service for the team; managing all the logistical elements of access, diary management, etc. Provide administration support for all special events planning meetings and follow up with action logs. Management of the registration process including production of name badges, attendee lists, meeting and greeting visitors, and checking visitor tickets. Responding to queries and questions about events in the shared mailbox. Skills and Experience To be successful in this role you will demonstrate: Experience of supporting events through their planning, managing and delivering high quality events to budget and on time. Experience of supporting public engagement projects, including delivering high quality engagement programmes and activities. Strong organisational skills with the ability to effectively prioritise tasks. Well-developed communication skills, with the ability to communicate effectively to and with a wide range of stakeholders, delivering excellent customer service whilst upholding the values of equality, diversity and inclusion. Understands the demands of Parliament and is able to be responsive and flexible to these demands with short notice. Understands how Parliament operates and the structure and decision-making processes of the Administrations of both Houses. Next Steps and Additional Information Application Form - If you would like to apply for this role, please submit an application providing evidence against criteria 1-5 in the Job Description. More information on the role and the full criteria can be found in the Job Description. Please note that most job offers will be made at the minimum of the salary range, other than in exceptional circumstances.
Job Title: Contracts Administrator (Construction) / Operations Assistant Location: Kings Langley, Watford Salary: £20,000 - £30,000 DOE Job type: Full Time, Permanent role. Lockmetal are statement cladding design, supply and installation specialists, our work involves some of the more complicated and bespoke cladding requirements; things like recessed balconies, penthouse/plantrooms, window detailing, feature beams, canopies, under-crofts and rainwater features, those areas of the building that make a statement! The Role: We are looking for an Contracts Administrator (Construction) / Operations Assistant to join our team to complete administrative tasks as needed. They need to be organised, independent and an adaptable individual who is keen to support the operations of the business. Ultimately you will work alongside the team to ensure all administrative tasks are completed to keep the department running smoothly. The Candidate: Organised Team player Basic understanding of Microsoft Good communicator Tenacity to achieve goals Strong presentation skills Key Responsibilities and Accountabilities: Chasing payment notices and subsequent payment Monitoring and chasing retentions. Managing customer care enquiries and responses Set up, monitor and prompt teams re application dates Contract assistance, including input of key information on to database, co-ordination of signing, 7-day notices etc Set up application templates for new projects Organise training and updates for staff and installers Assist in the recording of training competencies Providing admin support to the operations director and project teams Extra Info: Hours 7:30 - 16:30 Monday to Friday Location in the Old Mill Rd., Hunton Bridge, Sarratt, Kings Langley WD4 8QT Please click on the APPLY button to send your CV and Cover Letter for this role. Candidates with the relevant experience or job titles of: Senior Administrator, Office Assistant, Office Supervisor, Operations Assistant, Office Administrator, Admin, Admin Assistant, Administration Clerk, Senior Business Administrator, Business Administrator, Secretary, Senior Support Administrator, Support Administrator, HR Assistant, Human Resources Administrator may also be considered for this role.
Mar 29, 2024
Full time
Job Title: Contracts Administrator (Construction) / Operations Assistant Location: Kings Langley, Watford Salary: £20,000 - £30,000 DOE Job type: Full Time, Permanent role. Lockmetal are statement cladding design, supply and installation specialists, our work involves some of the more complicated and bespoke cladding requirements; things like recessed balconies, penthouse/plantrooms, window detailing, feature beams, canopies, under-crofts and rainwater features, those areas of the building that make a statement! The Role: We are looking for an Contracts Administrator (Construction) / Operations Assistant to join our team to complete administrative tasks as needed. They need to be organised, independent and an adaptable individual who is keen to support the operations of the business. Ultimately you will work alongside the team to ensure all administrative tasks are completed to keep the department running smoothly. The Candidate: Organised Team player Basic understanding of Microsoft Good communicator Tenacity to achieve goals Strong presentation skills Key Responsibilities and Accountabilities: Chasing payment notices and subsequent payment Monitoring and chasing retentions. Managing customer care enquiries and responses Set up, monitor and prompt teams re application dates Contract assistance, including input of key information on to database, co-ordination of signing, 7-day notices etc Set up application templates for new projects Organise training and updates for staff and installers Assist in the recording of training competencies Providing admin support to the operations director and project teams Extra Info: Hours 7:30 - 16:30 Monday to Friday Location in the Old Mill Rd., Hunton Bridge, Sarratt, Kings Langley WD4 8QT Please click on the APPLY button to send your CV and Cover Letter for this role. Candidates with the relevant experience or job titles of: Senior Administrator, Office Assistant, Office Supervisor, Operations Assistant, Office Administrator, Admin, Admin Assistant, Administration Clerk, Senior Business Administrator, Business Administrator, Secretary, Senior Support Administrator, Support Administrator, HR Assistant, Human Resources Administrator may also be considered for this role.
Centre for Experimental Cancer MedicineDepartment: Barts Cancer InstituteSalary: 31,421 - 38,165 per annum (Grade 3) About the RoleApplications are sought for a Centre Administrator/PA to provide administrative, budgetary and secretarial support to the Centre Lead, the Centre Senior Management Team and other academic staff (>5) in the Centre for Experimental Cancer Medicine (CECM) in their execution of Centre-related tasks and assisting in the planning and organisation of the Centre's activities. The post will be based in the CECM, Barts Cancer Institute.Job purpose To provide administrative, budgetary and secretarial support to the Centre Lead and Deputy Lead, Centre Operations Manager and other assigned members of staff in the ECMC in their execution of Centre-related tasks, and assisting in the planning and organisation of the centre's activities. To service Centre committee meetings, taking responsibility for the preparation of agendas, precirculating relevant documentation, reporting on administration, taking minutes and acting on action points accordingly. Job purpose To provide administrative, budgetary and secretarial support to the Centre Lead and Deputy Lead, Centre Operations Manager and other assigned members of staff in the ECMC in their execution of Centre-related tasks, and assisting in the planning and organisation of the centre's activities. To service Centre committee meetings, taking responsibility for the preparation of agendas, precirculating relevant documentation, reporting on administration, taking minutes and acting on action points accordingly. PA Duties: To provide administrative and secretarial support to BCI CECM Centre Lead Professors Peter Schmid and Deputy Lead Professor Thomas Powles Complex diary management of both professors, ensuring commitments are communicated effectively. PA Duties: To provide administrative and secretarial support to BCI CECM Centre Lead Professors Peter Schmid and Deputy Lead Professor Thomas Powles Complex diary management of both professors, ensuring commitments are communicated effectively. Secretarial and Administrative Duties Act on behalf of Centre Leads on delegated tasks, according to college requirements e.g. approve staff annual leave on College HR platform, approve POs on Agresso / College finance platforms, reconcile credit card statements monthly on behalf of purchasing card holder, submit and sign documents on behalf of Centre Leads. Secretarial and Administrative Duties Act on behalf of Centre Leads on delegated tasks, according to college requirements e.g. approve staff annual leave on College HR platform, approve POs on Agresso / College finance platforms, reconcile credit card statements monthly on behalf of purchasing card holder, submit and sign documents on behalf of Centre Leads. HR Support: Support the Centre, working with Centre Administrator and Centre Manager, in the recruitment process, throughto termination of staff contracts. To liaise with the College HR Department and the Institute Manager regarding recruitment, appoin HR Support: Support the Centre, working with Centre Administrator and Centre Manager, in the recruitment process, throughto termination of staff contracts. To liaise with the College HR Department and the Institute Manager regarding recruitment, appoin About YouEssential requirements for this post include being educated to degree level or equivalent experience. Significant administrative experience, including accounts administration as well as the ability to priorities a varied workload and meet deadlines, is essential. A demonstrated ability to communicate well, work within a team and maintain good attention to detail are also essential. Previous experience in a research/clinical trial environment would be an advantage.The post is full time for one year initially. Starting salary will be in the range ( 31,421 - 38,165) per annum inclusive of London Allowance. Must have: Higher education experience Experience within clinical sector BenefitsCompetitive salaries, access to a generous pension scheme, 30 days' leave per annum (pro-rata for part-time/fixed-term), a season ticket loan scheme and access to a comprehensive range of personal and professional development opportunities. In addition, we offer a range of work life balance and family friendly, inclusive employment policies, flexible working arrangements, and campus facilities including an on-site nursery at the Mile End campus. Reasonable adjustments will be made at each stage of the recruitment process for any candidate with a disability. If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Mar 29, 2024
Full time
Centre for Experimental Cancer MedicineDepartment: Barts Cancer InstituteSalary: 31,421 - 38,165 per annum (Grade 3) About the RoleApplications are sought for a Centre Administrator/PA to provide administrative, budgetary and secretarial support to the Centre Lead, the Centre Senior Management Team and other academic staff (>5) in the Centre for Experimental Cancer Medicine (CECM) in their execution of Centre-related tasks and assisting in the planning and organisation of the Centre's activities. The post will be based in the CECM, Barts Cancer Institute.Job purpose To provide administrative, budgetary and secretarial support to the Centre Lead and Deputy Lead, Centre Operations Manager and other assigned members of staff in the ECMC in their execution of Centre-related tasks, and assisting in the planning and organisation of the centre's activities. To service Centre committee meetings, taking responsibility for the preparation of agendas, precirculating relevant documentation, reporting on administration, taking minutes and acting on action points accordingly. Job purpose To provide administrative, budgetary and secretarial support to the Centre Lead and Deputy Lead, Centre Operations Manager and other assigned members of staff in the ECMC in their execution of Centre-related tasks, and assisting in the planning and organisation of the centre's activities. To service Centre committee meetings, taking responsibility for the preparation of agendas, precirculating relevant documentation, reporting on administration, taking minutes and acting on action points accordingly. PA Duties: To provide administrative and secretarial support to BCI CECM Centre Lead Professors Peter Schmid and Deputy Lead Professor Thomas Powles Complex diary management of both professors, ensuring commitments are communicated effectively. PA Duties: To provide administrative and secretarial support to BCI CECM Centre Lead Professors Peter Schmid and Deputy Lead Professor Thomas Powles Complex diary management of both professors, ensuring commitments are communicated effectively. Secretarial and Administrative Duties Act on behalf of Centre Leads on delegated tasks, according to college requirements e.g. approve staff annual leave on College HR platform, approve POs on Agresso / College finance platforms, reconcile credit card statements monthly on behalf of purchasing card holder, submit and sign documents on behalf of Centre Leads. Secretarial and Administrative Duties Act on behalf of Centre Leads on delegated tasks, according to college requirements e.g. approve staff annual leave on College HR platform, approve POs on Agresso / College finance platforms, reconcile credit card statements monthly on behalf of purchasing card holder, submit and sign documents on behalf of Centre Leads. HR Support: Support the Centre, working with Centre Administrator and Centre Manager, in the recruitment process, throughto termination of staff contracts. To liaise with the College HR Department and the Institute Manager regarding recruitment, appoin HR Support: Support the Centre, working with Centre Administrator and Centre Manager, in the recruitment process, throughto termination of staff contracts. To liaise with the College HR Department and the Institute Manager regarding recruitment, appoin About YouEssential requirements for this post include being educated to degree level or equivalent experience. Significant administrative experience, including accounts administration as well as the ability to priorities a varied workload and meet deadlines, is essential. A demonstrated ability to communicate well, work within a team and maintain good attention to detail are also essential. Previous experience in a research/clinical trial environment would be an advantage.The post is full time for one year initially. Starting salary will be in the range ( 31,421 - 38,165) per annum inclusive of London Allowance. Must have: Higher education experience Experience within clinical sector BenefitsCompetitive salaries, access to a generous pension scheme, 30 days' leave per annum (pro-rata for part-time/fixed-term), a season ticket loan scheme and access to a comprehensive range of personal and professional development opportunities. In addition, we offer a range of work life balance and family friendly, inclusive employment policies, flexible working arrangements, and campus facilities including an on-site nursery at the Mile End campus. Reasonable adjustments will be made at each stage of the recruitment process for any candidate with a disability. If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Role: Executive Administrator Contract: Permanent Salary: Up to 28,000 dependent on experience Location: Shirley Solihull B90 Benefits: 25 days holiday plus Bank Holidays, BUPA private medical, cash plan for dental and optical, death in service, enhanced pension scheme, onsite gym and free parking We are working on behalf of an esteemed employer who are looking to recruit an experienced Senior Administrator to provide secretarial support to the Senior Leadership team. As a Senior Administrator, you will have a proven background supporting at an Executive level within PA, administration or secretarial tasks. This is a full-time office based role working in an outstanding office environment. The working hours are Monday to Friday 9am until 5pm with half hour lunch. Role and responsibilities: As a Senior Administrator you will be responsible for providing a comprehensive secretarial service to the Executive / Senior Leadership team Responsible for complex diary and travel arrangements to include flights and accommodation Act as a first point of contact to the Senior Leadership team screening calls, taking detailed messages and following up on customer queries or complaints Responsible for organising a variety of meetings including agenda preparation and minute taking Engage with colleagues and Senior Leadership regarding matters relating to Finance, HR, supplier contracts etc Process financial administration such as invoices, expenses and mileage Handle data and information in a confidential manner with discretion General administrative support as required such as responding to emails, handling post and compiling reports/presentations when required Skills and experience required: Proven work history within a similar Senior Administration, PA or Secretary role essential Minute taking experience essential Excellent time management and organisational skills Highly organised with excellent communication skills Strong knowledge and confident user of Excel High levels of attention to detail Ability to engage with a variety of teams across different business lines Benefits 25 days holiday plus Bank Holidays BUPA private medical Cash plan for dental and optical Enhanced pension scheme Death in service Onsite gym Free parking If you have the relevant skills and experience, and actively seeking a new position in as a Senior Administrator, PA or Secretarial position with an incredible employer then please apply today!
Mar 29, 2024
Full time
Role: Executive Administrator Contract: Permanent Salary: Up to 28,000 dependent on experience Location: Shirley Solihull B90 Benefits: 25 days holiday plus Bank Holidays, BUPA private medical, cash plan for dental and optical, death in service, enhanced pension scheme, onsite gym and free parking We are working on behalf of an esteemed employer who are looking to recruit an experienced Senior Administrator to provide secretarial support to the Senior Leadership team. As a Senior Administrator, you will have a proven background supporting at an Executive level within PA, administration or secretarial tasks. This is a full-time office based role working in an outstanding office environment. The working hours are Monday to Friday 9am until 5pm with half hour lunch. Role and responsibilities: As a Senior Administrator you will be responsible for providing a comprehensive secretarial service to the Executive / Senior Leadership team Responsible for complex diary and travel arrangements to include flights and accommodation Act as a first point of contact to the Senior Leadership team screening calls, taking detailed messages and following up on customer queries or complaints Responsible for organising a variety of meetings including agenda preparation and minute taking Engage with colleagues and Senior Leadership regarding matters relating to Finance, HR, supplier contracts etc Process financial administration such as invoices, expenses and mileage Handle data and information in a confidential manner with discretion General administrative support as required such as responding to emails, handling post and compiling reports/presentations when required Skills and experience required: Proven work history within a similar Senior Administration, PA or Secretary role essential Minute taking experience essential Excellent time management and organisational skills Highly organised with excellent communication skills Strong knowledge and confident user of Excel High levels of attention to detail Ability to engage with a variety of teams across different business lines Benefits 25 days holiday plus Bank Holidays BUPA private medical Cash plan for dental and optical Enhanced pension scheme Death in service Onsite gym Free parking If you have the relevant skills and experience, and actively seeking a new position in as a Senior Administrator, PA or Secretarial position with an incredible employer then please apply today!
I'm currently recruiting for a Senior Office Administrator to join a well-established global organisation on a 12-month, full-time contract, starting asap. The role will be based mostly in their Bristol Central office, with a salary of up to £35,000. Responsibilities: Acting as the first point of contact for colleagues and visitors, providing an excellent level of customer service Providing an excellent administration service to the Senior Leadership Team and colleagues Responding to and actioning emails Preparation and maintaining of records and statistics Undertaking ad-hoc tasks and projects Finance & banking administration Organising business travel Providing HR support Contributing to the smooth running of the office Requirements: Previous administration experience at a senior level Finance Administration experience Proficiency using The Microsoft Office Suite Organisation and attention to detail Using own initiative Previous PA/EA experience is desirable
Mar 29, 2024
Full time
I'm currently recruiting for a Senior Office Administrator to join a well-established global organisation on a 12-month, full-time contract, starting asap. The role will be based mostly in their Bristol Central office, with a salary of up to £35,000. Responsibilities: Acting as the first point of contact for colleagues and visitors, providing an excellent level of customer service Providing an excellent administration service to the Senior Leadership Team and colleagues Responding to and actioning emails Preparation and maintaining of records and statistics Undertaking ad-hoc tasks and projects Finance & banking administration Organising business travel Providing HR support Contributing to the smooth running of the office Requirements: Previous administration experience at a senior level Finance Administration experience Proficiency using The Microsoft Office Suite Organisation and attention to detail Using own initiative Previous PA/EA experience is desirable
Job Title: Administrator Location: Newbury, Berkshire Role Type: Full-time, permanent We are a leading Fire Safety company specialising in Fire Risk Assessments, Fire Safety Training, Fire Engineering and Consultancy, operating nationally across a myriad of business sectors. Working as part of our Admin team, you will use your organisation skills to effectively manage bookings for clients and liaise with our Fire Risk Assessors regarding bookings. Given the collaborative and client focussed nature of this role, excellent IT and communication skills, a collaborative working style, and experience of using your initiative to overcome challenges are essential. Main responsibilities: To offer a professional communication link between the client and our customers base for the placing of orders, raising of queries, requesting information and providing general support To provide a high standard of pro-active support to the wider team including our Fire Engineers and clients Risk Assessors To support the wider FCS team including the Team Manager with administrative tasks Monitoring of the team email box Completing and managing documents (proof-reading) Be the first point of contact for team related enquiries Manage relationships with internal external stakeholders at varying levels of seniority Handle client queries ensuring all are queries are dealt with efficiently Work collaboratively with the FCS team on the account management and building of customer relationships Scheduling & Diary Management Develop and maintain effective links with other internal departments to ensure complete alignment of processes Provide cover for other team members during times of absence You will have: Proven communication and writing skills A minimum of one year in a customer care/support role Excellent computer skills and experience using the Microsoft Office suite Accuracy and attention to detail is essential Ability to handle numerous tasks at any given moment and to work under pressure The ability to work autonomously and equally, as part of a team Great time management, organisation and communication skills Good knowledge of Microsoft Office packages including Outlook, Word, Excel, SharePoint and OneDrive and the ability to learning quickly. If you're interested in this position, please apply below for an informal conversation to learn more about FCS-live, the role and what we can offer.
Mar 29, 2024
Full time
Job Title: Administrator Location: Newbury, Berkshire Role Type: Full-time, permanent We are a leading Fire Safety company specialising in Fire Risk Assessments, Fire Safety Training, Fire Engineering and Consultancy, operating nationally across a myriad of business sectors. Working as part of our Admin team, you will use your organisation skills to effectively manage bookings for clients and liaise with our Fire Risk Assessors regarding bookings. Given the collaborative and client focussed nature of this role, excellent IT and communication skills, a collaborative working style, and experience of using your initiative to overcome challenges are essential. Main responsibilities: To offer a professional communication link between the client and our customers base for the placing of orders, raising of queries, requesting information and providing general support To provide a high standard of pro-active support to the wider team including our Fire Engineers and clients Risk Assessors To support the wider FCS team including the Team Manager with administrative tasks Monitoring of the team email box Completing and managing documents (proof-reading) Be the first point of contact for team related enquiries Manage relationships with internal external stakeholders at varying levels of seniority Handle client queries ensuring all are queries are dealt with efficiently Work collaboratively with the FCS team on the account management and building of customer relationships Scheduling & Diary Management Develop and maintain effective links with other internal departments to ensure complete alignment of processes Provide cover for other team members during times of absence You will have: Proven communication and writing skills A minimum of one year in a customer care/support role Excellent computer skills and experience using the Microsoft Office suite Accuracy and attention to detail is essential Ability to handle numerous tasks at any given moment and to work under pressure The ability to work autonomously and equally, as part of a team Great time management, organisation and communication skills Good knowledge of Microsoft Office packages including Outlook, Word, Excel, SharePoint and OneDrive and the ability to learning quickly. If you're interested in this position, please apply below for an informal conversation to learn more about FCS-live, the role and what we can offer.
Administrator £25,000 Manchester - M14 What an exciting role this is for someone who is looking to really up skill their current experience and work for a really interesting business who have this current role available due to internal promotion. Your career is set out for you - you can progress and you will progress. If you work hard, produce great work, you'll be promoted into a more senior position and the company will even support and fund training course/ qualifications if you wish to do that. Great company, even better culture and environment; no hierarchy, Directors get involved with the office banter and chat and they enjoy regular nights out and lunches out paid for by the business! They support each other, hear everyone's thoughts and opinions and action them. A real collaborative culture. They're looking for an Administrator to support the team with diary management, meeting arrangements, creating documents and reports and liaising with clients as well as getting involved with company processes, projects and procedures. The exposure you'll get here is second to none. What they're looking for is an experienced Administrator, someone familiar with coordinating busy diaries and supporting a team, they need an individual who is "on the ball", proactive and confident to push back when needed. This is such a great role for someone and it's hard to come by administration roles that will offer you such a great career path so get applying. Free parking, commuter links near by - great location to miss the city centre traffic if you're North Manchester/ Manchester based. CV's to Erin Wilde at Platinum - /
Mar 29, 2024
Full time
Administrator £25,000 Manchester - M14 What an exciting role this is for someone who is looking to really up skill their current experience and work for a really interesting business who have this current role available due to internal promotion. Your career is set out for you - you can progress and you will progress. If you work hard, produce great work, you'll be promoted into a more senior position and the company will even support and fund training course/ qualifications if you wish to do that. Great company, even better culture and environment; no hierarchy, Directors get involved with the office banter and chat and they enjoy regular nights out and lunches out paid for by the business! They support each other, hear everyone's thoughts and opinions and action them. A real collaborative culture. They're looking for an Administrator to support the team with diary management, meeting arrangements, creating documents and reports and liaising with clients as well as getting involved with company processes, projects and procedures. The exposure you'll get here is second to none. What they're looking for is an experienced Administrator, someone familiar with coordinating busy diaries and supporting a team, they need an individual who is "on the ball", proactive and confident to push back when needed. This is such a great role for someone and it's hard to come by administration roles that will offer you such a great career path so get applying. Free parking, commuter links near by - great location to miss the city centre traffic if you're North Manchester/ Manchester based. CV's to Erin Wilde at Platinum - /
The Vacancy A bit about the role We are recruiting for an administrator within our Dispute Resolution Team in our Manchester office. We are looking for an enthusiastic, hardworking individual who has the desire to establish themselves in a highly regarded and talented team. The LSA provides junior secretarial, administrative and clerical support to the Partners and fee earners in the department by assisting and supporting the senior secretaries with tasks that include but are not limited to the below. Inclusiveness and Diversity At Fieldfisher, led by the social model of disability, we are working towards removing accessibility barriers and maximising disability and neurodiversity inclusion in our recruitment processes. Should you have any accessibility requirements, please contact a member of Fieldfisher's Recruitment Team who will work with you to implement suitable adjustments at any stage of the recruitment process. All conversations are treated in the strictest of confidence and we would appreciate your feedback to ensure we can provide an accessible and enjoyable recruitment process. For accessibility information on our Manchester offices, please visit our website. Responsibilities Photocopying, scanning and printing, taking care to check all work before passing over, i.e. are any pages missing, is the document legible Processing expenses, invoices and payments received - to take follow up action where appropriate Opening and closing files Assisting with billing matters Data input within InterAtion to include marketing lists Audio, copy typing including amending documents, letters and emails ensuring house styles are adhered to. Dealing with post folders Dealing with electronic portals e.g. High-Q/iManage share Supporting the preparation of bulk documentation, files and bundles Preparing voluminous and complicated packs of papers and ensuring that the correct papers go to the correct recipients and that they are carefully checked and presented professionally Using Outlook to send and monitor calendar appointments Electronic and physical paper filing Taking responsibility for the files you keep and ensuring that they are always up to date and that papers can be retrieved easily Providing additional support to the PAs in the team Experience and Knowledge The ideal candidate will have administration experience gained in a junior role within a professional services/law firm, looking to progress their career in a top city firm Good overall IT skills, including the use Word and Outlook. Powerpoint and Excel would be helpful but not necessary Good communication skills with the ability to liaise and work well with Partners, Associates, Fee earners, Business Support staff and other secretaries Typing speed of ideally 35wpm, we will help you to develop to a higher speed GCSE Maths and English, grade A - C would be an advantage when applying Have the ability to work independently with good attention to detail Reliable and professional with strong organisational / time management skills Adaptable and proactive Reliable and professional Good telephone manner is essential What can we offer you? Our people are at the core of what we do. Fieldfisher's benefits package is designed to enable all colleagues to thrive in an inclusive and supportive environment. These benefits range from private health insurance, life assurance & income protection, flexi-gym discounts, season ticket loans, bike-to-work loans and much more. Fieldfisher Manchester is based in one of the city's most vibrant destinations. We are based in the ultra-modern No.1 Spinningfields, a thriving hub for work, rest and recreation surrounded by restaurants and cafés. We are based on the 17th floor, so if you're inspired by fantastic skyline views and a bright, contemporary workspace then we will not disappoint. Offering excellent commuter links with easy access to railway, Metrolink and bus services, open plan workspaces that encourages a sense of camaraderie, hybrid working and hot-desking, bike storage, shower facilities and much more. We have diverse teams made up of our Partners, Lawyers and Business Services Professionals, collaborating to provide outstanding service to our clients, working across our many different sectors and practice areas. We understand the importance of collaboration outside of work with lots of different clubs and networks for our people to get involved in, including quiz nights, book club, choir, firm-funded yoga, fitness challenges, football teams, and inclusive events with our nominated charity partners. If you would like to know more, chat with our recruitment team or visit our social media channels to see for yourself!
Mar 29, 2024
Full time
The Vacancy A bit about the role We are recruiting for an administrator within our Dispute Resolution Team in our Manchester office. We are looking for an enthusiastic, hardworking individual who has the desire to establish themselves in a highly regarded and talented team. The LSA provides junior secretarial, administrative and clerical support to the Partners and fee earners in the department by assisting and supporting the senior secretaries with tasks that include but are not limited to the below. Inclusiveness and Diversity At Fieldfisher, led by the social model of disability, we are working towards removing accessibility barriers and maximising disability and neurodiversity inclusion in our recruitment processes. Should you have any accessibility requirements, please contact a member of Fieldfisher's Recruitment Team who will work with you to implement suitable adjustments at any stage of the recruitment process. All conversations are treated in the strictest of confidence and we would appreciate your feedback to ensure we can provide an accessible and enjoyable recruitment process. For accessibility information on our Manchester offices, please visit our website. Responsibilities Photocopying, scanning and printing, taking care to check all work before passing over, i.e. are any pages missing, is the document legible Processing expenses, invoices and payments received - to take follow up action where appropriate Opening and closing files Assisting with billing matters Data input within InterAtion to include marketing lists Audio, copy typing including amending documents, letters and emails ensuring house styles are adhered to. Dealing with post folders Dealing with electronic portals e.g. High-Q/iManage share Supporting the preparation of bulk documentation, files and bundles Preparing voluminous and complicated packs of papers and ensuring that the correct papers go to the correct recipients and that they are carefully checked and presented professionally Using Outlook to send and monitor calendar appointments Electronic and physical paper filing Taking responsibility for the files you keep and ensuring that they are always up to date and that papers can be retrieved easily Providing additional support to the PAs in the team Experience and Knowledge The ideal candidate will have administration experience gained in a junior role within a professional services/law firm, looking to progress their career in a top city firm Good overall IT skills, including the use Word and Outlook. Powerpoint and Excel would be helpful but not necessary Good communication skills with the ability to liaise and work well with Partners, Associates, Fee earners, Business Support staff and other secretaries Typing speed of ideally 35wpm, we will help you to develop to a higher speed GCSE Maths and English, grade A - C would be an advantage when applying Have the ability to work independently with good attention to detail Reliable and professional with strong organisational / time management skills Adaptable and proactive Reliable and professional Good telephone manner is essential What can we offer you? Our people are at the core of what we do. Fieldfisher's benefits package is designed to enable all colleagues to thrive in an inclusive and supportive environment. These benefits range from private health insurance, life assurance & income protection, flexi-gym discounts, season ticket loans, bike-to-work loans and much more. Fieldfisher Manchester is based in one of the city's most vibrant destinations. We are based in the ultra-modern No.1 Spinningfields, a thriving hub for work, rest and recreation surrounded by restaurants and cafés. We are based on the 17th floor, so if you're inspired by fantastic skyline views and a bright, contemporary workspace then we will not disappoint. Offering excellent commuter links with easy access to railway, Metrolink and bus services, open plan workspaces that encourages a sense of camaraderie, hybrid working and hot-desking, bike storage, shower facilities and much more. We have diverse teams made up of our Partners, Lawyers and Business Services Professionals, collaborating to provide outstanding service to our clients, working across our many different sectors and practice areas. We understand the importance of collaboration outside of work with lots of different clubs and networks for our people to get involved in, including quiz nights, book club, choir, firm-funded yoga, fitness challenges, football teams, and inclusive events with our nominated charity partners. If you would like to know more, chat with our recruitment team or visit our social media channels to see for yourself!
The Openwork Partnership
Ballynahinch, County Down
Senior Administrator Location: Ballynahinch Salary £25,000 - £40,000 - Negotiable depending on experience and working hours Due to continued growth, a fantastic opportunity has arisen for an experienced Senior Administrator to join one of our highly successful financial services businesses based in the beautiful town of Ballynahinch. An exceptional business with an excellent reputation in the market, well known for delivering outstanding service for their clients. This role offers flexibility with working hours between 3 to 5 days a week. The salary offered of between £25,000 to £40,000 reflects this fact. As a Senior Administrator, you will be involved in supporting the team of advisers from enquiry through to application and post-completion. If you thrive in a varied and busy administrative role, which is customer focused, this could be the position you've been waiting for. Duties will include: Acting as the first point of contact for enquiries Supporting Advisers with a wide range of general administrative duties Inputting policy application data accurately and submitting applications Maintaining robust and accurate records on the internal CRM Tracking the product applications and liaising closely with lenders, clients and updating advisers Complying with FCA regulations, checking cases meet all internal and external regulations Ensuring compliance with company standards and policies, e.g. Data Protection, Financial Crime The ideal candidate will have: Demonstrable recent administration experience Experience in the financial advice industry would be preferred but is not essential The ability to resolve problems quickly and efficiently Outstanding communication skills at all levels, both written and verbal Ability to demonstrate a confident telephone manner and excellent customer service. A team player with confidence to use your own initiative. If you are looking for a new challenge and want to be able to develop your career in a flourishing and forward-thinking business, apply below
Mar 29, 2024
Full time
Senior Administrator Location: Ballynahinch Salary £25,000 - £40,000 - Negotiable depending on experience and working hours Due to continued growth, a fantastic opportunity has arisen for an experienced Senior Administrator to join one of our highly successful financial services businesses based in the beautiful town of Ballynahinch. An exceptional business with an excellent reputation in the market, well known for delivering outstanding service for their clients. This role offers flexibility with working hours between 3 to 5 days a week. The salary offered of between £25,000 to £40,000 reflects this fact. As a Senior Administrator, you will be involved in supporting the team of advisers from enquiry through to application and post-completion. If you thrive in a varied and busy administrative role, which is customer focused, this could be the position you've been waiting for. Duties will include: Acting as the first point of contact for enquiries Supporting Advisers with a wide range of general administrative duties Inputting policy application data accurately and submitting applications Maintaining robust and accurate records on the internal CRM Tracking the product applications and liaising closely with lenders, clients and updating advisers Complying with FCA regulations, checking cases meet all internal and external regulations Ensuring compliance with company standards and policies, e.g. Data Protection, Financial Crime The ideal candidate will have: Demonstrable recent administration experience Experience in the financial advice industry would be preferred but is not essential The ability to resolve problems quickly and efficiently Outstanding communication skills at all levels, both written and verbal Ability to demonstrate a confident telephone manner and excellent customer service. A team player with confidence to use your own initiative. If you are looking for a new challenge and want to be able to develop your career in a flourishing and forward-thinking business, apply below
Temporary Part Time Senior Administrator Hourly rate: £15 p/h Location: Sutton 3-month temp with possible extension Part time, 2 days a week - Mondays and Wednesdays Hours: 8:45am - 4:30pm Please note an Enhanced DBS is required for this position. Responsibilities: Handle telephone calls and correspondence efficiently, ensuring prompt and accurate responses Utilise strong IT skills in Word, Excel, and Outlook to manage data, create reports, and streamline administrative tasks Support general office equipment maintenance and troubleshooting to ensure smooth operations Manage own workload effectively, working both independently and collaboratively with the team Demonstrate flexibility and adaptability by thinking outside the box and finding innovative solutions Quickly grasp new concepts and procedures to ensure efficient functioning of administrative processes Requirements: Enhanced DBS is required Proven experience in a similar role An educational background would be advantageous but is not essential Excellent IT skills, including proficiency in Microsoft Word, Excel, and Outlook Ability to work independently and efficiently while also being a valuable team player Strong organisational and time management skills to effectively handle multiple tasks A proactive and positive attitude We recognise the positive value of diversity, promote equality and challenge discrimination. We welcome and encourage job applications from people of all backgrounds. If this is for you then you should apply today! If you know someone else who may be suitable, please pass on their details or ask them to apply! Click on the apply button or call . We do aim to get back to everyone however due to the high volume of applications we cannot guarantee a direct response. If you do not hear back within 2 weeks, then unfortunately this means your application has been unsuccessful. 'We are committed to safeguarding and promoting the welfare of children and expect all staff and volunteers to share this commitment' Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Mar 29, 2024
Full time
Temporary Part Time Senior Administrator Hourly rate: £15 p/h Location: Sutton 3-month temp with possible extension Part time, 2 days a week - Mondays and Wednesdays Hours: 8:45am - 4:30pm Please note an Enhanced DBS is required for this position. Responsibilities: Handle telephone calls and correspondence efficiently, ensuring prompt and accurate responses Utilise strong IT skills in Word, Excel, and Outlook to manage data, create reports, and streamline administrative tasks Support general office equipment maintenance and troubleshooting to ensure smooth operations Manage own workload effectively, working both independently and collaboratively with the team Demonstrate flexibility and adaptability by thinking outside the box and finding innovative solutions Quickly grasp new concepts and procedures to ensure efficient functioning of administrative processes Requirements: Enhanced DBS is required Proven experience in a similar role An educational background would be advantageous but is not essential Excellent IT skills, including proficiency in Microsoft Word, Excel, and Outlook Ability to work independently and efficiently while also being a valuable team player Strong organisational and time management skills to effectively handle multiple tasks A proactive and positive attitude We recognise the positive value of diversity, promote equality and challenge discrimination. We welcome and encourage job applications from people of all backgrounds. If this is for you then you should apply today! If you know someone else who may be suitable, please pass on their details or ask them to apply! Click on the apply button or call . We do aim to get back to everyone however due to the high volume of applications we cannot guarantee a direct response. If you do not hear back within 2 weeks, then unfortunately this means your application has been unsuccessful. 'We are committed to safeguarding and promoting the welfare of children and expect all staff and volunteers to share this commitment' Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Personal Assistant to the HSQE Director London, Blackfriars £40,000 - £47,000 per annum plus Benefits Package 40 hrs per week (Mon-Fri) Ganymede are proud to be supporting one of our longest standing clients in their search for a Personal Assistant / Senior Administrator who can form a critical part of the executive Management team in this £Multi Million turnover Construction and Infrastructure Contractor. Utilising the latest technology and reporting software, this role gives the successful candidate the opportunity to work with a Director who is passionate about workforce safety and the environment. If you are ambitious and looking to progress long term in Health & Safety, or alternatively if you are comfortable in a Senior Administration or Personal Assistant role, this could well be the opportunity you are looking for! The Client Our client has experienced unprecedented growth over the past decade, operating in the UK Construction and Infrastructure space working on behalf of government funded organisations and private developers. If you like variety, you will be pleased to hear that this business operate across Commercial build, Rail Infrastructure, Highways and major civil engineering projects on a UK wide basis. This spread of activity gives them a resilience against market trends and projected year on year growth. As with every business profitability is important, but Safety of their workforce is number one priority and in this role you will be pivotal in supporting this message company wide! The Role This role is full of variety and if you thrive in a busy environment where 'no two days are the same' this could be your ideal role! Working for a vastly experienced, respected and personable Director you will work as a team to carry out the following vital tasks: Documenting important information on relevant IT packages such as Excel, Power BI and PowerPoint Assisting with the production of compelling presentations using Power Point Provide support with HSQE elements of bids and tenders Arranging travel (train tickets, rental vehicles) for the departments Executive and Senior Leadership teams Organising training courses and themed 'stand down' days Day to day diary Management for the HSQE Director Producing clear internal and external communications Attending meetings with the HSQE Director and taking concise minutes Required Experience This is a critical role that will see you attending meetings with the Senior Executive team and contributing to the production of presentations as well as both internal and external communications. Strong IT skills are pivotal to this role requiring candidates to have demonstrable experience in Excel, Power Point, Word and Power BI. Organisational skills are also key including experience of diary management, booking travel and also arranging accommodation for the Executive and Senior Leadership team. Benefits Salary up to £47,000 per annum, 40 hour week Monday to Friday, 25 Days holiday + BH, Matched pension scheme If you are ready for a challenging and rewarding role that allows you to make a significant impact, apply now and become a crucial part of a growing rail engineering team! Don t hesitate and get in touch with me at (url removed) or apply using the button on screen! Ganymede is committed to creating a diverse workforce and is an equal opportunities employer. We welcome applications from all suitably qualified persons regardless of age, disability, gender, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation
Mar 28, 2024
Full time
Personal Assistant to the HSQE Director London, Blackfriars £40,000 - £47,000 per annum plus Benefits Package 40 hrs per week (Mon-Fri) Ganymede are proud to be supporting one of our longest standing clients in their search for a Personal Assistant / Senior Administrator who can form a critical part of the executive Management team in this £Multi Million turnover Construction and Infrastructure Contractor. Utilising the latest technology and reporting software, this role gives the successful candidate the opportunity to work with a Director who is passionate about workforce safety and the environment. If you are ambitious and looking to progress long term in Health & Safety, or alternatively if you are comfortable in a Senior Administration or Personal Assistant role, this could well be the opportunity you are looking for! The Client Our client has experienced unprecedented growth over the past decade, operating in the UK Construction and Infrastructure space working on behalf of government funded organisations and private developers. If you like variety, you will be pleased to hear that this business operate across Commercial build, Rail Infrastructure, Highways and major civil engineering projects on a UK wide basis. This spread of activity gives them a resilience against market trends and projected year on year growth. As with every business profitability is important, but Safety of their workforce is number one priority and in this role you will be pivotal in supporting this message company wide! The Role This role is full of variety and if you thrive in a busy environment where 'no two days are the same' this could be your ideal role! Working for a vastly experienced, respected and personable Director you will work as a team to carry out the following vital tasks: Documenting important information on relevant IT packages such as Excel, Power BI and PowerPoint Assisting with the production of compelling presentations using Power Point Provide support with HSQE elements of bids and tenders Arranging travel (train tickets, rental vehicles) for the departments Executive and Senior Leadership teams Organising training courses and themed 'stand down' days Day to day diary Management for the HSQE Director Producing clear internal and external communications Attending meetings with the HSQE Director and taking concise minutes Required Experience This is a critical role that will see you attending meetings with the Senior Executive team and contributing to the production of presentations as well as both internal and external communications. Strong IT skills are pivotal to this role requiring candidates to have demonstrable experience in Excel, Power Point, Word and Power BI. Organisational skills are also key including experience of diary management, booking travel and also arranging accommodation for the Executive and Senior Leadership team. Benefits Salary up to £47,000 per annum, 40 hour week Monday to Friday, 25 Days holiday + BH, Matched pension scheme If you are ready for a challenging and rewarding role that allows you to make a significant impact, apply now and become a crucial part of a growing rail engineering team! Don t hesitate and get in touch with me at (url removed) or apply using the button on screen! Ganymede is committed to creating a diverse workforce and is an equal opportunities employer. We welcome applications from all suitably qualified persons regardless of age, disability, gender, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation
Role Overview The Business Services team provide the first point of contact to our business for customers and clients. The Administrators have excellent customer service and planning & organisation skills fulfilling the role to a high level particularly in relation to quality standards and client KPI requirements. Our optimal candidate will be able to analyse jobs and apply relevant costs as per contracted rates while still maintaining an eye for detail and profit. As a costing team member, you will be the gate keeper between the service desk, engineers and clients ensuring that all reports are client friendly and all jobs are processed correctly; this will require you to check and challenge other departments so a confident and friendly attitude is key to maintaining good relationships. You will also be working with Contract Managers and senior management to ensure excellent delivery of service and accurate costing. This role also includes an element of checking invoices from subcontractors and suppliers for approval so a careful and conscientious approach is necessary. The costings team are also responsible for producing applications for payment to our clients, so excel skills are a essential, however we will provide full training for the processes required for the role. This element of the job is very detail based and a keen eye for detail is required, as this is a point of direct contact with the client. We also issue costs to the client via invoices which need to be vetted before being sent, to ensure we are in the best possible position to receive payment from the client in a timely manner. This role will suit a target based individual- we aim to cost a minimum of 100 jobs per day across a variety of contracts, with the additional tasks listed above as well. This role is varied and diverse with priorities changing throughout the month to fit the requirements of the business. Main Purpose Carry out job costing across all client contracts to the agreed contracted rates; Invoice checking & approvals; Quality assurance for job costings carried out; Carry out profitability analysis across all contracts to ensure efficiencies; Identify opportunities to improve processes across business units to drive revenue, decrease costs and potential further works; Identify and effectively communicate efficiency improvements within the costing process; Prepare customer valuations within the contracted timescales; Develop and maintain relationships with group finance, Contract Managers, Heads of Departments, administration teams, Engineers & sub-contractors; customers and 3rd party suppliers. Key Performance Areas Delivery of excellent customer service through the development and maintenance of key relationships; Excellent verbal and written communication skills, attention to detail and accuracy; Support other team members during peak periods or to cover absences; Work effectively with other members of the team (including Field staff) to provide an overall excellent service from the whole department/Company Key Skills / Knowledge PC literate with a strong knowledge of Excel; High level of written & verbal communication skills, across all peer groups; Knowledge of or experience with Tesseract, Compleat and Sage (advantageous) Ability to work autonomously as well as part of a team; Positively react to changing workloads; Able to work in high pressure work environment
Mar 28, 2024
Full time
Role Overview The Business Services team provide the first point of contact to our business for customers and clients. The Administrators have excellent customer service and planning & organisation skills fulfilling the role to a high level particularly in relation to quality standards and client KPI requirements. Our optimal candidate will be able to analyse jobs and apply relevant costs as per contracted rates while still maintaining an eye for detail and profit. As a costing team member, you will be the gate keeper between the service desk, engineers and clients ensuring that all reports are client friendly and all jobs are processed correctly; this will require you to check and challenge other departments so a confident and friendly attitude is key to maintaining good relationships. You will also be working with Contract Managers and senior management to ensure excellent delivery of service and accurate costing. This role also includes an element of checking invoices from subcontractors and suppliers for approval so a careful and conscientious approach is necessary. The costings team are also responsible for producing applications for payment to our clients, so excel skills are a essential, however we will provide full training for the processes required for the role. This element of the job is very detail based and a keen eye for detail is required, as this is a point of direct contact with the client. We also issue costs to the client via invoices which need to be vetted before being sent, to ensure we are in the best possible position to receive payment from the client in a timely manner. This role will suit a target based individual- we aim to cost a minimum of 100 jobs per day across a variety of contracts, with the additional tasks listed above as well. This role is varied and diverse with priorities changing throughout the month to fit the requirements of the business. Main Purpose Carry out job costing across all client contracts to the agreed contracted rates; Invoice checking & approvals; Quality assurance for job costings carried out; Carry out profitability analysis across all contracts to ensure efficiencies; Identify opportunities to improve processes across business units to drive revenue, decrease costs and potential further works; Identify and effectively communicate efficiency improvements within the costing process; Prepare customer valuations within the contracted timescales; Develop and maintain relationships with group finance, Contract Managers, Heads of Departments, administration teams, Engineers & sub-contractors; customers and 3rd party suppliers. Key Performance Areas Delivery of excellent customer service through the development and maintenance of key relationships; Excellent verbal and written communication skills, attention to detail and accuracy; Support other team members during peak periods or to cover absences; Work effectively with other members of the team (including Field staff) to provide an overall excellent service from the whole department/Company Key Skills / Knowledge PC literate with a strong knowledge of Excel; High level of written & verbal communication skills, across all peer groups; Knowledge of or experience with Tesseract, Compleat and Sage (advantageous) Ability to work autonomously as well as part of a team; Positively react to changing workloads; Able to work in high pressure work environment
Role: Executive Administrator Contract: Permanent Salary: Up to £28,000 dependent on experience Location: Shirley Solihull B90 Benefits: 25 days holiday plus Bank Holidays, BUPA private medical, cash plan for dental and optical, death in service, enhanced pension scheme, onsite gym and free parking We are working on behalf of an esteemed employer who are looking to recruit an experienced Senior Administrator to provide secretarial support to the Senior Leadership team. As a Senior Administrator, you will have a proven background supporting at an Executive level within PA, administration or secretarial tasks. This is a full-time office based role working in an outstanding office environment. The working hours are Monday to Friday 9am until 5pm with half hour lunch. Role and responsibilities: As a Senior Administrator you will be responsible for providing a comprehensive secretarial service to the Executive / Senior Leadership team Responsible for complex diary and travel arrangements to include flights and accommodation Act as a first point of contact to the Senior Leadership team screening calls, taking detailed messages and following up on customer queries or complaints Responsible for organising a variety of meetings including agenda preparation and minute taking Engage with colleagues and Senior Leadership regarding matters relating to Finance, HR, supplier contracts etc Process financial administration such as invoices, expenses and mileage Handle data and information in a confidential manner with discretion General administrative support as required such as responding to emails, handling post and compiling reports/presentations when required Skills and experience required: Proven work history within a similar Senior Administration, PA or Secretary role essential Minute taking experience essential Excellent time management and organisational skills Highly organised with excellent communication skills Strong knowledge and confident user of Excel High levels of attention to detail Ability to engage with a variety of teams across different business lines Benefits 25 days holiday plus Bank Holidays BUPA private medical Cash plan for dental and optical Enhanced pension scheme Death in service Onsite gym Free parking If you have the relevant skills and experience, and actively seeking a new position in as a Senior Administrator, PA or Secretarial position with an incredible employer then please apply today!
Mar 28, 2024
Full time
Role: Executive Administrator Contract: Permanent Salary: Up to £28,000 dependent on experience Location: Shirley Solihull B90 Benefits: 25 days holiday plus Bank Holidays, BUPA private medical, cash plan for dental and optical, death in service, enhanced pension scheme, onsite gym and free parking We are working on behalf of an esteemed employer who are looking to recruit an experienced Senior Administrator to provide secretarial support to the Senior Leadership team. As a Senior Administrator, you will have a proven background supporting at an Executive level within PA, administration or secretarial tasks. This is a full-time office based role working in an outstanding office environment. The working hours are Monday to Friday 9am until 5pm with half hour lunch. Role and responsibilities: As a Senior Administrator you will be responsible for providing a comprehensive secretarial service to the Executive / Senior Leadership team Responsible for complex diary and travel arrangements to include flights and accommodation Act as a first point of contact to the Senior Leadership team screening calls, taking detailed messages and following up on customer queries or complaints Responsible for organising a variety of meetings including agenda preparation and minute taking Engage with colleagues and Senior Leadership regarding matters relating to Finance, HR, supplier contracts etc Process financial administration such as invoices, expenses and mileage Handle data and information in a confidential manner with discretion General administrative support as required such as responding to emails, handling post and compiling reports/presentations when required Skills and experience required: Proven work history within a similar Senior Administration, PA or Secretary role essential Minute taking experience essential Excellent time management and organisational skills Highly organised with excellent communication skills Strong knowledge and confident user of Excel High levels of attention to detail Ability to engage with a variety of teams across different business lines Benefits 25 days holiday plus Bank Holidays BUPA private medical Cash plan for dental and optical Enhanced pension scheme Death in service Onsite gym Free parking If you have the relevant skills and experience, and actively seeking a new position in as a Senior Administrator, PA or Secretarial position with an incredible employer then please apply today!
Are you looking for a new school administration role? Do you have excellent communication and organisational skills, as well as a passion for working with children and their families? If so, you might be the perfect candidate for our temporary school administrator position in Coventry! Your new role as a school administrator, you will be responsible for managing all the administrative tasks within the school. You will work closely with the senior leadership team, teachers, support staff, and governors to ensure the smooth running of the school. You will also be the first point of contact for all visitors, phone calls, and enquiries. Other duties may include; Managing the school diary, booking appointments, arranging meetings and sending reminders. Update and maintain records, databases, and files using computer applications such as Microsoft Office and SIMS Be the first port of call for any visitors, pupils, parents and outside agencies. Updating attendance information with pupils either late or absent. Send and receive letters, emails, faxes, and deal with any deliveries. Order and stock supplies, equipment, and stationery Follow the school policies and procedures regarding health and safety, confidentiality, safeguarding, and data protection. Assist with school performances and special events. What you'll need to succeed Previous experience in a school or office environment Proficiency in Microsoft Office and other computer applications Knowledge of SIMS or other school management systems (desirable but not essential) A friendly, professional, and helpful attitude A high level of confidentiality and discretion A commitment to safeguarding and promoting the welfare of children What you'll get in return You will be paid a competitive daily wage, based on your experience. You will accrue holiday pay with the option to take it at any point of the year. You will receive free and up-to-date online safeguarding training. You will also have a consultant available to you who will support you throughout your role. You can also earn £350 in vouchers when you refer a friend to Hays! What you need to do now click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Mar 28, 2024
Full time
Are you looking for a new school administration role? Do you have excellent communication and organisational skills, as well as a passion for working with children and their families? If so, you might be the perfect candidate for our temporary school administrator position in Coventry! Your new role as a school administrator, you will be responsible for managing all the administrative tasks within the school. You will work closely with the senior leadership team, teachers, support staff, and governors to ensure the smooth running of the school. You will also be the first point of contact for all visitors, phone calls, and enquiries. Other duties may include; Managing the school diary, booking appointments, arranging meetings and sending reminders. Update and maintain records, databases, and files using computer applications such as Microsoft Office and SIMS Be the first port of call for any visitors, pupils, parents and outside agencies. Updating attendance information with pupils either late or absent. Send and receive letters, emails, faxes, and deal with any deliveries. Order and stock supplies, equipment, and stationery Follow the school policies and procedures regarding health and safety, confidentiality, safeguarding, and data protection. Assist with school performances and special events. What you'll need to succeed Previous experience in a school or office environment Proficiency in Microsoft Office and other computer applications Knowledge of SIMS or other school management systems (desirable but not essential) A friendly, professional, and helpful attitude A high level of confidentiality and discretion A commitment to safeguarding and promoting the welfare of children What you'll get in return You will be paid a competitive daily wage, based on your experience. You will accrue holiday pay with the option to take it at any point of the year. You will receive free and up-to-date online safeguarding training. You will also have a consultant available to you who will support you throughout your role. You can also earn £350 in vouchers when you refer a friend to Hays! What you need to do now click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Macildowie Recruitment and Retention
Leicester, Leicestershire
THE OPPORTUNITY: Macildowie are currently recruiting for an Executive Assistant to the Managing Director of a large organisation based in Leicestershire. The EA is to provide a professional and confidential secretarial and administration support service to the Group Managing Director and the Leadership Team, maintaining strict confidentiality at all times.This role is a permanent position that can accommodate full time or part time hours and is a hybrid role. THE ROLE & YOUR RESPONSIBILITIES: To provide professional and confidential EA support to the Group Managing Director and Leadership TeamOrganising UK and overseas travel for Leadership Team and other specific employeesOrganising application of visas for Far East tripsOrganisation and support for all customer hospitality activity and eventsDiary management and meeting organisation, ensuring catering is ordered for all external and internal meetingsSupport and administration for the annual divisional conference as requiredAdmin support and catering for meetingsExpenses management for Group Managing Director, Leadership team and self through MyViewCollating information for the Group Managing Director for company briefingsEnsuring birthday cards and Amazon gift cards for all employees are issuedResponsible for the administration of PRIDE award scheme (fully audited process for the allocation of Mastercards and top ups)Active member of the PRIDE Committee helping to drive engagement as well as planning and delivering eventsOrdering of stationery, coffee, tea etc for the officeEnsuring breakfast baskets and fruit supplies are replenished weeklyOrganising yearly Annurca Health MOTs for staffSupporting data collection for the annual PSA returnThrifty Car Rental administrator for all hire cars as requiredManage all meeting rooms for internal and external customersEnsure timely collation of gift register and submission to group for internal auditFirst line reception and office management duties including inbound post distributionAdditional duties as requested by line manager EXPERIENCE SOUGHT IN THE SUCCESSFUL CANDIDATE: In order to be considered you must have experience of supporting at Director level, excellent communication skills, be computer literate and be able to build a rapport with all levels of staff. Please put your home postcode on your CV when applying. Our recruitment tech uses this to make sure your CV is reviewed by the relevant consultant, for the relevant job(s), in the relevant geography. Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process. If you would like information on how we will process your data please go to our website (macildowie) and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise. Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.
Mar 28, 2024
Full time
THE OPPORTUNITY: Macildowie are currently recruiting for an Executive Assistant to the Managing Director of a large organisation based in Leicestershire. The EA is to provide a professional and confidential secretarial and administration support service to the Group Managing Director and the Leadership Team, maintaining strict confidentiality at all times.This role is a permanent position that can accommodate full time or part time hours and is a hybrid role. THE ROLE & YOUR RESPONSIBILITIES: To provide professional and confidential EA support to the Group Managing Director and Leadership TeamOrganising UK and overseas travel for Leadership Team and other specific employeesOrganising application of visas for Far East tripsOrganisation and support for all customer hospitality activity and eventsDiary management and meeting organisation, ensuring catering is ordered for all external and internal meetingsSupport and administration for the annual divisional conference as requiredAdmin support and catering for meetingsExpenses management for Group Managing Director, Leadership team and self through MyViewCollating information for the Group Managing Director for company briefingsEnsuring birthday cards and Amazon gift cards for all employees are issuedResponsible for the administration of PRIDE award scheme (fully audited process for the allocation of Mastercards and top ups)Active member of the PRIDE Committee helping to drive engagement as well as planning and delivering eventsOrdering of stationery, coffee, tea etc for the officeEnsuring breakfast baskets and fruit supplies are replenished weeklyOrganising yearly Annurca Health MOTs for staffSupporting data collection for the annual PSA returnThrifty Car Rental administrator for all hire cars as requiredManage all meeting rooms for internal and external customersEnsure timely collation of gift register and submission to group for internal auditFirst line reception and office management duties including inbound post distributionAdditional duties as requested by line manager EXPERIENCE SOUGHT IN THE SUCCESSFUL CANDIDATE: In order to be considered you must have experience of supporting at Director level, excellent communication skills, be computer literate and be able to build a rapport with all levels of staff. Please put your home postcode on your CV when applying. Our recruitment tech uses this to make sure your CV is reviewed by the relevant consultant, for the relevant job(s), in the relevant geography. Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process. If you would like information on how we will process your data please go to our website (macildowie) and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise. Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.