A highly organised Hire Sales Administrator is required for our prestigious market leading and award winning, Sunday Times Fast track 100 client to deliver excellent customer service, quotations, sales order process and hire control at their prestigious hire office based near Aylesbury, Buckinghamshire. In return there is an excellent salary of circa £30k+ dependent on level of experience and excellent benefits including generous holidays, good contributory pension scheme and medical insurance, in a permanent stable company that rewards their employees. Apply now! This exciting hire Sales Administrator role would suit a proactive professional with excellent communication skills and organisational experience within the hire industries and / or good experience of quotations, purchase orders, sales order process within a busy multi team office or fast paced hire office. The purpose of this role is to work within the hire team of 6 ensuring customer calls and emails are dealt with promptly as first point of contact and hire sales quotation orders are fulfilled efficiently on time and to customer specification. My client specialises in the hire of breakthrough construction plant equipment and innovative hire plant machinery so any experience of hire plant equipment or plant machinery would be of interest but training will be provided. You must have good quotations, sales order process, purchase order process experience. The ideal hire Sales Administrator will have the following, experience, attributes and skills; Good experience of quotations, quotation orders, purchase orders, sales order process, or hire quotations, hire controller process Hire industry experience ideally or good experience of plant machinery, plant equipment and quotations, sales orders purchase orders process (hire desk can be trained) Highly organised, excellent attention to detail and a flexible, positive can do attitude Good team management, support, team motivational skills and experiences Excellent IT, communication, negotiation and interaction skills- ability to communicate, well with all levels and provide excellent customer service Good office experience- working in multiple teams in a busy, fast moving office environment A full UK driving licence & based a commutable distance to Aylesbury office daily for permanent onsite office based role (not hybrid, remote,) The hours are 8.30-5.30 Key responsibilities of this hire controller include; Dealing with customer plant hire enquiries via phone and email, ensuring they are serviced on time and to customer specifications ConvertingincomingPurchaseOrdersensuringtheequipmentrequiredisavailable, processing and sending the order confirmation to the customer Ensuring all purchase order paperwork, sales administration and hire documentation is completed in this sales order process & processing and sending the order confirmation to the customer Dealing with customer hire invoice queries, hire disputes, technical questions, negotiations and delivering excellent customer service and exceeding expectations Managing and maintaining the SAP hire system, ensuring compliance, accurate contracts and quotations are followed through in a timely manner A full job description will be discussed and submitted to suitable candidates upon application, To apply please email your CV with salary expectations, availability and how you meet our clients hire Sales Administrator criteria. Hire Controller, plant hire controller, quotations, sales order process, purchase order
Apr 20, 2024
Full time
A highly organised Hire Sales Administrator is required for our prestigious market leading and award winning, Sunday Times Fast track 100 client to deliver excellent customer service, quotations, sales order process and hire control at their prestigious hire office based near Aylesbury, Buckinghamshire. In return there is an excellent salary of circa £30k+ dependent on level of experience and excellent benefits including generous holidays, good contributory pension scheme and medical insurance, in a permanent stable company that rewards their employees. Apply now! This exciting hire Sales Administrator role would suit a proactive professional with excellent communication skills and organisational experience within the hire industries and / or good experience of quotations, purchase orders, sales order process within a busy multi team office or fast paced hire office. The purpose of this role is to work within the hire team of 6 ensuring customer calls and emails are dealt with promptly as first point of contact and hire sales quotation orders are fulfilled efficiently on time and to customer specification. My client specialises in the hire of breakthrough construction plant equipment and innovative hire plant machinery so any experience of hire plant equipment or plant machinery would be of interest but training will be provided. You must have good quotations, sales order process, purchase order process experience. The ideal hire Sales Administrator will have the following, experience, attributes and skills; Good experience of quotations, quotation orders, purchase orders, sales order process, or hire quotations, hire controller process Hire industry experience ideally or good experience of plant machinery, plant equipment and quotations, sales orders purchase orders process (hire desk can be trained) Highly organised, excellent attention to detail and a flexible, positive can do attitude Good team management, support, team motivational skills and experiences Excellent IT, communication, negotiation and interaction skills- ability to communicate, well with all levels and provide excellent customer service Good office experience- working in multiple teams in a busy, fast moving office environment A full UK driving licence & based a commutable distance to Aylesbury office daily for permanent onsite office based role (not hybrid, remote,) The hours are 8.30-5.30 Key responsibilities of this hire controller include; Dealing with customer plant hire enquiries via phone and email, ensuring they are serviced on time and to customer specifications ConvertingincomingPurchaseOrdersensuringtheequipmentrequiredisavailable, processing and sending the order confirmation to the customer Ensuring all purchase order paperwork, sales administration and hire documentation is completed in this sales order process & processing and sending the order confirmation to the customer Dealing with customer hire invoice queries, hire disputes, technical questions, negotiations and delivering excellent customer service and exceeding expectations Managing and maintaining the SAP hire system, ensuring compliance, accurate contracts and quotations are followed through in a timely manner A full job description will be discussed and submitted to suitable candidates upon application, To apply please email your CV with salary expectations, availability and how you meet our clients hire Sales Administrator criteria. Hire Controller, plant hire controller, quotations, sales order process, purchase order
BAM Nuttall require an experienced Document Controller to join us in Scotland and support the delivery of our Eastern Green Link 2 (EGL2) project consisting of sister HVDC converter stations located at Peterhead, Aberdeenshire and Drax, Yorkshire. You will be based at our Kilsyth office (Glasgow) in interim, then required on site in either Peterhead or Drax depending on geographical location click apply for full job details
Apr 20, 2024
Full time
BAM Nuttall require an experienced Document Controller to join us in Scotland and support the delivery of our Eastern Green Link 2 (EGL2) project consisting of sister HVDC converter stations located at Peterhead, Aberdeenshire and Drax, Yorkshire. You will be based at our Kilsyth office (Glasgow) in interim, then required on site in either Peterhead or Drax depending on geographical location click apply for full job details
Westlakes Recruit are currently recruiting for an Assistant Document Controller on a permanent basis, to be located in Macclesfield. Role Description The Assistant/trainee Document Controller will report to the document controller to assist in providing the highest standards of administration and document control support to the Design Team. The job holder duties shall include. Data management including document control. Assisting with managing the end-to-end process of all project documentation including from receipt to issue of drawings using client document control systems i.e. CEMAR, SharePoint etc. Ensuring compliance with company integrated management system to ISO9001 and ISO14001 quality standards. Managing the administration of electronic filing systems. Providing general office administration activities support to the site team. Creating project handover support including operation & maintenance manuals. To provide the highest standards of general support to the department. Knowledge, Skills, Qualifications & Experience The successful candidate will be able to demonstrate the following. Excellent time management skills and ability to multi-task and prioritise. An ability to communicate openly and effectively with other team members at all levels. A minimum of GCSEs in Math's & English or equivalent An ability to use Microsoft suite i.e., word, excel, power-point etc. Why We're Different: Westlake's Recruit are a people solutions business that understands the complexities of nuclear and the importance of our clients' mission critical objectives. Smarter, faster, more agile - we have a laser focus on nuclear, with deep sectoral knowledge. We develop nuclear talent pools before you know you need them! We do Nuclear. We only do Nuclear. We do all of Nuclear. Powering a Diverse Nuclear Future: As an equal opportunities business, we value applications from all backgrounds, cultures and abilities.
Apr 20, 2024
Full time
Westlakes Recruit are currently recruiting for an Assistant Document Controller on a permanent basis, to be located in Macclesfield. Role Description The Assistant/trainee Document Controller will report to the document controller to assist in providing the highest standards of administration and document control support to the Design Team. The job holder duties shall include. Data management including document control. Assisting with managing the end-to-end process of all project documentation including from receipt to issue of drawings using client document control systems i.e. CEMAR, SharePoint etc. Ensuring compliance with company integrated management system to ISO9001 and ISO14001 quality standards. Managing the administration of electronic filing systems. Providing general office administration activities support to the site team. Creating project handover support including operation & maintenance manuals. To provide the highest standards of general support to the department. Knowledge, Skills, Qualifications & Experience The successful candidate will be able to demonstrate the following. Excellent time management skills and ability to multi-task and prioritise. An ability to communicate openly and effectively with other team members at all levels. A minimum of GCSEs in Math's & English or equivalent An ability to use Microsoft suite i.e., word, excel, power-point etc. Why We're Different: Westlake's Recruit are a people solutions business that understands the complexities of nuclear and the importance of our clients' mission critical objectives. Smarter, faster, more agile - we have a laser focus on nuclear, with deep sectoral knowledge. We develop nuclear talent pools before you know you need them! We do Nuclear. We only do Nuclear. We do all of Nuclear. Powering a Diverse Nuclear Future: As an equal opportunities business, we value applications from all backgrounds, cultures and abilities.
Site Administrator Location - Maidstone We are looking for a site administrator for a new role in Maidstone. The client specialises in civil packages. Start date: ASAP Pay Rate: 12 - 14 an hour Location: Maidstone Great opportunity to work in the construction and property industry with a document controller duties. Duties: Generally, the role includes all aspects of administration, telephone reception, basic office management and other ad-hoc duties Submitting QA forms Timesheets Rasie Permis Material Ordering Meeting & greeting Booking meetings What to do next: If you feel this role meets your expectations, please contact us and we can discuss the role in further detail and take a look at your CV. For further information please contact Jade at Randstad Maidstone branch (phone number removed) (option 2) or email. Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
Apr 20, 2024
Contractor
Site Administrator Location - Maidstone We are looking for a site administrator for a new role in Maidstone. The client specialises in civil packages. Start date: ASAP Pay Rate: 12 - 14 an hour Location: Maidstone Great opportunity to work in the construction and property industry with a document controller duties. Duties: Generally, the role includes all aspects of administration, telephone reception, basic office management and other ad-hoc duties Submitting QA forms Timesheets Rasie Permis Material Ordering Meeting & greeting Booking meetings What to do next: If you feel this role meets your expectations, please contact us and we can discuss the role in further detail and take a look at your CV. For further information please contact Jade at Randstad Maidstone branch (phone number removed) (option 2) or email. Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
Randstad Construction & Property
Sittingbourne, Kent
Site Administrator Location - Sittingbourne We are looking for a site administrator for a new role in Sittingbourne. The client specialises in civil groundworks packages. Start date: ASAP Pay Rate: 12 - 14 an hour Hours: 7:30 - 16:30 Location: Sittingbourne Great opportunity to work in the construction and property industry with a document controller duties. Duties: Generally, the role includes all aspects of administration, telephone reception, basic office management and other ad-hoc duties Submitting QA forms Timesheets Rasie Permis Material Ordering Meeting & greeting Booking meetings What to do next: If you feel this role meets your expectations, please contact us and we can discuss the role in further detail and take a look at your CV. For further information please contact Jade at Randstad Maidstone branch (phone number removed) (option 2) or email. Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
Apr 20, 2024
Contractor
Site Administrator Location - Sittingbourne We are looking for a site administrator for a new role in Sittingbourne. The client specialises in civil groundworks packages. Start date: ASAP Pay Rate: 12 - 14 an hour Hours: 7:30 - 16:30 Location: Sittingbourne Great opportunity to work in the construction and property industry with a document controller duties. Duties: Generally, the role includes all aspects of administration, telephone reception, basic office management and other ad-hoc duties Submitting QA forms Timesheets Rasie Permis Material Ordering Meeting & greeting Booking meetings What to do next: If you feel this role meets your expectations, please contact us and we can discuss the role in further detail and take a look at your CV. For further information please contact Jade at Randstad Maidstone branch (phone number removed) (option 2) or email. Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
We are recruiting for a Receptionist / Administrator who is extremely organised, structured and professional person who can demonstrate delivering excellent customer service for one of our clients working in Leicester City Centre As the Receptionist / Administrator you will work Monday - Friday 8.30am - 5pm working 37.5 hours per week with an hour for lunch, you will be on the reception on your own working on the main reception As the Receptionist we have listed some of your duties below Answering phone Meeting Minutes Ordering of office materials Ordering of stationary Ordering of company clothing Liaising with IT Liaising with external companies regarding the repair and maintenance of office equipment Social event coordination Social media Basic IT understanding to enable updating of the website through following of instructions Liaison with management team to issue material to new clients. Follow up on new clients on phone to see if new material received and try to arrange meetings for management team Part Document controller role Reviewing all documents leaving the office and updating to FW standards Excel spreadsheets and charts to assist management team Calendar management Key skills required to be successful for the role as Receptionist / Administrator Organisational Excel - creating charts, use of formulas Word - creating templates and using review tabs along with Phone manner Ability to be proactive and take things on and move them forward without supervision and needing to be told Attention to detail Will to learn Once successful in the role of Receptionist / Administrator you will not only work for a market leader but work in a very relaxed working environment where you will receive support and guidance along with 25 days holiday plus Bank Holiday, plus your birthday off, life insurance, health care and 3% pension Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 19, 2024
Full time
We are recruiting for a Receptionist / Administrator who is extremely organised, structured and professional person who can demonstrate delivering excellent customer service for one of our clients working in Leicester City Centre As the Receptionist / Administrator you will work Monday - Friday 8.30am - 5pm working 37.5 hours per week with an hour for lunch, you will be on the reception on your own working on the main reception As the Receptionist we have listed some of your duties below Answering phone Meeting Minutes Ordering of office materials Ordering of stationary Ordering of company clothing Liaising with IT Liaising with external companies regarding the repair and maintenance of office equipment Social event coordination Social media Basic IT understanding to enable updating of the website through following of instructions Liaison with management team to issue material to new clients. Follow up on new clients on phone to see if new material received and try to arrange meetings for management team Part Document controller role Reviewing all documents leaving the office and updating to FW standards Excel spreadsheets and charts to assist management team Calendar management Key skills required to be successful for the role as Receptionist / Administrator Organisational Excel - creating charts, use of formulas Word - creating templates and using review tabs along with Phone manner Ability to be proactive and take things on and move them forward without supervision and needing to be told Attention to detail Will to learn Once successful in the role of Receptionist / Administrator you will not only work for a market leader but work in a very relaxed working environment where you will receive support and guidance along with 25 days holiday plus Bank Holiday, plus your birthday off, life insurance, health care and 3% pension Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
The successful applicant will be responsible for ensuring Document Management consistency across the project, rigorously maintaining control and traceability of the documentation from project initiation through to completion. This includes but not limited to the mechanical, electrical, building and civil engineering projects, proactively working with the team to minimise the risk of a project due to information not being managed, while still achieving the required standards and quality. KEY ROLE RESPONSIBILITES: Implement and maintain document control processes and procedures. Develop and maintain the Document Management System. Manage all flows of documents either in electronic form or on paper support. Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving). Maintain and manage electronic and hard copy documents as required. Process incoming documentation (registration in the DMS, internal distribution, archiving). Process outgoing documentation (transmit to Client and Suppliers/3rd parties). Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally(Clients and Suppliers). Ensure control and coordination of projects documentation and data. Ensure all drawings/documentation are correctly identified, distributed and filed/stored. General document control activities such as photocopying, scanning, analysis of suppliers documents compliance with Project standards regarding numbering and all others aspect related to document quality. Assistance in the preparation collation and issue of reports and registers as may be required. Communicate and liaise with Project Teams, Suppliers/3rd parties to agree standards, systems, efficient flow of documentation, handover and close-out of Project activity to ensure consistency in document control as required. Monitor technical documents review and approval in accordance with agreed schedule. Monitoring of documentation progress in cooperation with the project planner. Produce internal and external (Clients and Suppliers) over-due reports. Ensuring the use of standardised forms and templates. Set-up Projects folders and facilitate Project communication process. Establish and maintain the Master Document Register in cooperation with the Project team. Collate, produce and submit QA Documentation for Clients. QUALIFICATIONS AND EXPERIENCE Previous experience in a Document Controller role. Minimum experience of 1 year in similar role in Engineering/Construction. Previous experience of Visio software. Previous experience of Conject/4projects Good communication both verbally & written. Ability to work well within a team as well as independently.
Apr 19, 2024
Full time
The successful applicant will be responsible for ensuring Document Management consistency across the project, rigorously maintaining control and traceability of the documentation from project initiation through to completion. This includes but not limited to the mechanical, electrical, building and civil engineering projects, proactively working with the team to minimise the risk of a project due to information not being managed, while still achieving the required standards and quality. KEY ROLE RESPONSIBILITES: Implement and maintain document control processes and procedures. Develop and maintain the Document Management System. Manage all flows of documents either in electronic form or on paper support. Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving). Maintain and manage electronic and hard copy documents as required. Process incoming documentation (registration in the DMS, internal distribution, archiving). Process outgoing documentation (transmit to Client and Suppliers/3rd parties). Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally(Clients and Suppliers). Ensure control and coordination of projects documentation and data. Ensure all drawings/documentation are correctly identified, distributed and filed/stored. General document control activities such as photocopying, scanning, analysis of suppliers documents compliance with Project standards regarding numbering and all others aspect related to document quality. Assistance in the preparation collation and issue of reports and registers as may be required. Communicate and liaise with Project Teams, Suppliers/3rd parties to agree standards, systems, efficient flow of documentation, handover and close-out of Project activity to ensure consistency in document control as required. Monitor technical documents review and approval in accordance with agreed schedule. Monitoring of documentation progress in cooperation with the project planner. Produce internal and external (Clients and Suppliers) over-due reports. Ensuring the use of standardised forms and templates. Set-up Projects folders and facilitate Project communication process. Establish and maintain the Master Document Register in cooperation with the Project team. Collate, produce and submit QA Documentation for Clients. QUALIFICATIONS AND EXPERIENCE Previous experience in a Document Controller role. Minimum experience of 1 year in similar role in Engineering/Construction. Previous experience of Visio software. Previous experience of Conject/4projects Good communication both verbally & written. Ability to work well within a team as well as independently.
Site administrator / Document Controller - Zone 1 Location - Permanent role Currently working with my client, a leading civil engineering business to recruit for a full time, permanent, site administrator. You will be joining the business in a permanent position and be working in a Central London, Zone 1 location, walking distance from the local tube station. You will be the site administrator on this site and be the administrative support to the whole project team, supporting the project management, commercial management and labourers on site. The role is paying up to 35,000 (Depending on experience) plus excellent package and benefits. Hours are 8am to 6pm. You must be on site Monday to Friday. Unfortunately no hybrid working is available for this role. Role and Responsibilities Provide administrative support to project team Welcome new visitors to site Inductions for new starters and labourers on site Support with document control - Downloading, uploading and filing documents Booking meetings Arranging travel as required Managing meeting rooms and refreshments if needed Diary management, booking meeting rooms and arranging refreshment Maintain awareness and adherence to health, safety, and environmental regulations Produce reports for management and regulatory purposes Qualifications: Previous experience working on site within the construction / infrastructure sector Experience managing inductions on a daily basis on site Excellent communication and interpersonal skills Strong organisational skills and attention to detail Proficiency in Microsoft Office Packages, including Word, Excel, and Outlook Please only apply if you have relevant on site experience, in the UK working for similar construction, civil engineering businesses. You can only be considered if you have worked on site previously. We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Apr 19, 2024
Full time
Site administrator / Document Controller - Zone 1 Location - Permanent role Currently working with my client, a leading civil engineering business to recruit for a full time, permanent, site administrator. You will be joining the business in a permanent position and be working in a Central London, Zone 1 location, walking distance from the local tube station. You will be the site administrator on this site and be the administrative support to the whole project team, supporting the project management, commercial management and labourers on site. The role is paying up to 35,000 (Depending on experience) plus excellent package and benefits. Hours are 8am to 6pm. You must be on site Monday to Friday. Unfortunately no hybrid working is available for this role. Role and Responsibilities Provide administrative support to project team Welcome new visitors to site Inductions for new starters and labourers on site Support with document control - Downloading, uploading and filing documents Booking meetings Arranging travel as required Managing meeting rooms and refreshments if needed Diary management, booking meeting rooms and arranging refreshment Maintain awareness and adherence to health, safety, and environmental regulations Produce reports for management and regulatory purposes Qualifications: Previous experience working on site within the construction / infrastructure sector Experience managing inductions on a daily basis on site Excellent communication and interpersonal skills Strong organisational skills and attention to detail Proficiency in Microsoft Office Packages, including Word, Excel, and Outlook Please only apply if you have relevant on site experience, in the UK working for similar construction, civil engineering businesses. You can only be considered if you have worked on site previously. We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
ARC are looking for a document controller in Peterborough for an 8 month contract - you will be working on behalf of a large building services company on a construction site. £14 PAYE Location - Peterborough Hours - 7.30/8.00 until 4.00pm Job Description Administrates and maintains the technical documentation at the construction site General Office duties. Administrates and maintains the documentation at site Records, check out and stamps Construction Drawings for the Site team Coordinates with the Project Office in transmittal of drawings to site via the use of the Document Management tool Ensures the availability of the up to date documentation at site. Manages, distributes and documents feedback,responses and incoming documents (from suppliers, headquarter, customers or other third parties). Supports the collation of red-lines at site, ready for As built Must be comftorble working in a portcabin. Confident to work to own iniative Ideal candidate Site experience prior. BENEFITS OF WORKING FOR ARC • Working with one of East Anglia/South leading Recruitment agencies with 16 years within the marketplace who recruit for many of the region s leading companies. • In a recent survey 96% of our clients stated ARC are their preferred agency labour supplier. • Paid annual leave pro-rata for PAYE (inclusive of statutory holiday) • Weekly pay with a 1 hour pay resolution guarantee. • Pension contribution (after 3 months continuous service). • On-going assignments • Free access to our Health Assured scheme for you and your family. • Access to Free online training.
Apr 19, 2024
Seasonal
ARC are looking for a document controller in Peterborough for an 8 month contract - you will be working on behalf of a large building services company on a construction site. £14 PAYE Location - Peterborough Hours - 7.30/8.00 until 4.00pm Job Description Administrates and maintains the technical documentation at the construction site General Office duties. Administrates and maintains the documentation at site Records, check out and stamps Construction Drawings for the Site team Coordinates with the Project Office in transmittal of drawings to site via the use of the Document Management tool Ensures the availability of the up to date documentation at site. Manages, distributes and documents feedback,responses and incoming documents (from suppliers, headquarter, customers or other third parties). Supports the collation of red-lines at site, ready for As built Must be comftorble working in a portcabin. Confident to work to own iniative Ideal candidate Site experience prior. BENEFITS OF WORKING FOR ARC • Working with one of East Anglia/South leading Recruitment agencies with 16 years within the marketplace who recruit for many of the region s leading companies. • In a recent survey 96% of our clients stated ARC are their preferred agency labour supplier. • Paid annual leave pro-rata for PAYE (inclusive of statutory holiday) • Weekly pay with a 1 hour pay resolution guarantee. • Pension contribution (after 3 months continuous service). • On-going assignments • Free access to our Health Assured scheme for you and your family. • Access to Free online training.
Site Admin/Document Controller Location: Oxford - site based Permanent basis 8-5pm. Viewpoint system - preferred not essential Upto 17.00 p/h I am currently working with a large contractor in the recruiting of a Site Admin/Document Controller in Oxford. The Site Admin/DC is responsible for managing all correspondence and documentation for a project. The role forms an integral part of the project team, with a focus on providing administrative support to the Project Manager in areas such as resource management, plant, procurement, office related logistics, health and safety, training and personnel. You will report directly to a Project Manager and will look after the following; Acting as the lead interface for the internal and (if relevant) clients external document control system. Ensure all project documentation is stored and up to date on the internal document control system (Enterprise) Ensure all relevant documentation is uploaded to the client's document control system, maintaining up to date, organised and tidy folders and supersede old documents with new revisions. Ensure a document tracker is created and kept up to date for all documents submitted to the Client/ Principal Contractor Filing Drawings and all other relevant Temporary Works documents Ensure permits, HAV's, Scaffold, Excavation and Temporary Works inspections are filed on the internal document control system (Enterprise) Please could you apply to be considered for this excellent opportunity, or contact Destinee John at the Fawkes & Reece office for more information.
Apr 19, 2024
Seasonal
Site Admin/Document Controller Location: Oxford - site based Permanent basis 8-5pm. Viewpoint system - preferred not essential Upto 17.00 p/h I am currently working with a large contractor in the recruiting of a Site Admin/Document Controller in Oxford. The Site Admin/DC is responsible for managing all correspondence and documentation for a project. The role forms an integral part of the project team, with a focus on providing administrative support to the Project Manager in areas such as resource management, plant, procurement, office related logistics, health and safety, training and personnel. You will report directly to a Project Manager and will look after the following; Acting as the lead interface for the internal and (if relevant) clients external document control system. Ensure all project documentation is stored and up to date on the internal document control system (Enterprise) Ensure all relevant documentation is uploaded to the client's document control system, maintaining up to date, organised and tidy folders and supersede old documents with new revisions. Ensure a document tracker is created and kept up to date for all documents submitted to the Client/ Principal Contractor Filing Drawings and all other relevant Temporary Works documents Ensure permits, HAV's, Scaffold, Excavation and Temporary Works inspections are filed on the internal document control system (Enterprise) Please could you apply to be considered for this excellent opportunity, or contact Destinee John at the Fawkes & Reece office for more information.
Document Controller - Construction Leeds £35,000 to £40,000 My client is an established construction build and civils company, due to growth they are looking for an experienced Document Controller who can hit the ground running and increase the support on major projects. Duties: Reporting to Operations Director & Technical Manager Scanning, copying and distributing documents to project team members and stakeholders. Collecting and registering documents such as drawings, reports and specifications in the company's system. Liaising with project team members to ensure documents meet requirements. Compiling and issue Construction information (Drawings, Specifications, Remediation and / or Earthworks Strategies). Ensure documents are reviewed and updated as required by the appropriate document owner. Keeping other personnel updated on new document versions and how to obtain access. Obtaining and recording acknowledgements when required. Numbering and labelling documents for identification and reference Tracking documents to maintain confidentiality. Collecting and organizing electronic documentation from the Project Team ensuring information is being collated correctly to enable future retrieval. Manage information received from Clients or their representatives. Manage information received from our appointed designers and our suppliers. Ensure we record information for accreditations CHAS, Safe Contractor and Constructionline. Provide information for PQQ submissions. Responsible for collation of technical, Quality, Health & Safety and Environmental records as well as permits, consents and licences. Updating and maintaining electronic document management systems and physical records. Filing and archiving documentation. Archiving site records upon a site completion. Retrieving files for other employees when needed.Assisting employees with accessing documents through our document management system Maintaining the security of confidential documents Ensuring the secure destruction and disposal of sensitive documents. Requirements Knowledge of Microsoft Office software, especially Word, Excel and Outlook or similar programmes. Understanding of other document control systems such as 4projects Industry-specific technical knowledge would be an advantage including understanding of industry terms and processes. Good verbal communication with site based and head office project teams.
Apr 19, 2024
Full time
Document Controller - Construction Leeds £35,000 to £40,000 My client is an established construction build and civils company, due to growth they are looking for an experienced Document Controller who can hit the ground running and increase the support on major projects. Duties: Reporting to Operations Director & Technical Manager Scanning, copying and distributing documents to project team members and stakeholders. Collecting and registering documents such as drawings, reports and specifications in the company's system. Liaising with project team members to ensure documents meet requirements. Compiling and issue Construction information (Drawings, Specifications, Remediation and / or Earthworks Strategies). Ensure documents are reviewed and updated as required by the appropriate document owner. Keeping other personnel updated on new document versions and how to obtain access. Obtaining and recording acknowledgements when required. Numbering and labelling documents for identification and reference Tracking documents to maintain confidentiality. Collecting and organizing electronic documentation from the Project Team ensuring information is being collated correctly to enable future retrieval. Manage information received from Clients or their representatives. Manage information received from our appointed designers and our suppliers. Ensure we record information for accreditations CHAS, Safe Contractor and Constructionline. Provide information for PQQ submissions. Responsible for collation of technical, Quality, Health & Safety and Environmental records as well as permits, consents and licences. Updating and maintaining electronic document management systems and physical records. Filing and archiving documentation. Archiving site records upon a site completion. Retrieving files for other employees when needed.Assisting employees with accessing documents through our document management system Maintaining the security of confidential documents Ensuring the secure destruction and disposal of sensitive documents. Requirements Knowledge of Microsoft Office software, especially Word, Excel and Outlook or similar programmes. Understanding of other document control systems such as 4projects Industry-specific technical knowledge would be an advantage including understanding of industry terms and processes. Good verbal communication with site based and head office project teams.
Financial Controller Annual Salary: £50,000 - £60,000 Job Type: Full-time We are seeking a highly skilled and experienced Financial Controller to oversee our accounting operations within a dynamic SME. The ideal candidate will bring a strategic approach to financial management, ensuring accuracy and compliance while supporting the company's growth objectives. Day-to-day of the role: Manage all accounting operations including Billing, A/R, A/P, GL, Cost Accounting, Inventory Accounting, and Revenue Recognition. Coordinate and direct the preparation of the budget and financial forecasts and report variances. Prepare and publish timely monthly financial statements. Coordinate the preparation of regulatory reporting. Research technical accounting issues for compliance. Support month-end and year-end close processes. Ensure quality control over financial transactions and financial reporting. Manage and comply with local, state, and federal government reporting requirements and tax filings. Develop and document business processes and accounting policies to maintain and strengthen internal controls. Additional controller duties as necessary. Required Skills & Qualifications: Proven working experience as a Financial Controller. 5+ years of overall combined accounting and finance experience. Advanced degree in Accounting. Thorough knowledge of accounting principles and procedures. Experience with creating financial statements. Experience with general ledger functions and the month-end/year-end close process. Excellent accounting software user and administration skills. ACA, ACCA, or CIMA qualified. Benefits: Competitive salary range of £50,000 - £60,000 per annum. Opportunity to play a key role in the financial direction of the company. Exposure to strategic business decisions. Professional development in a supportive and challenging environment. To apply for this Financial Controller position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.
Apr 19, 2024
Full time
Financial Controller Annual Salary: £50,000 - £60,000 Job Type: Full-time We are seeking a highly skilled and experienced Financial Controller to oversee our accounting operations within a dynamic SME. The ideal candidate will bring a strategic approach to financial management, ensuring accuracy and compliance while supporting the company's growth objectives. Day-to-day of the role: Manage all accounting operations including Billing, A/R, A/P, GL, Cost Accounting, Inventory Accounting, and Revenue Recognition. Coordinate and direct the preparation of the budget and financial forecasts and report variances. Prepare and publish timely monthly financial statements. Coordinate the preparation of regulatory reporting. Research technical accounting issues for compliance. Support month-end and year-end close processes. Ensure quality control over financial transactions and financial reporting. Manage and comply with local, state, and federal government reporting requirements and tax filings. Develop and document business processes and accounting policies to maintain and strengthen internal controls. Additional controller duties as necessary. Required Skills & Qualifications: Proven working experience as a Financial Controller. 5+ years of overall combined accounting and finance experience. Advanced degree in Accounting. Thorough knowledge of accounting principles and procedures. Experience with creating financial statements. Experience with general ledger functions and the month-end/year-end close process. Excellent accounting software user and administration skills. ACA, ACCA, or CIMA qualified. Benefits: Competitive salary range of £50,000 - £60,000 per annum. Opportunity to play a key role in the financial direction of the company. Exposure to strategic business decisions. Professional development in a supportive and challenging environment. To apply for this Financial Controller position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.
We are recruiting for a Receptionist / Administrator who is extremely organised, structured and professional person who can demonstrate delivering excellent customer service for one of our clients working in Leicester City Centre As the Receptionist / Administrator you will work Monday - Friday 8.30am - 5pm working 37.5 hours per week with an hour for lunch, you will be on the reception on your own working on the main reception As the Receptionist we have listed some of your duties below Answering phone Meeting Minutes Ordering of office materials Ordering of stationary Ordering of company clothing Liaising with IT Liaising with external companies regarding the repair and maintenance of office equipment Social event coordination Social media Basic IT understanding to enable updating of the website through following of instructions Liaison with management team to issue material to new clients. Follow up on new clients on phone to see if new material received and try to arrange meetings for management team Part Document controller role Reviewing all documents leaving the office and updating to FW standards Excel spreadsheets and charts to assist management team Calendar management Key skills required to be successful for the role as Receptionist / Administrator Organisational Excel - creating charts, use of formulas Word - creating templates and using review tabs along with Phone manner Ability to be proactive and take things on and move them forward without supervision and needing to be told Attention to detail Will to learn Once successful in the role of Receptionist / Administrator you will not only work for a market leader but work in a very relaxed working environment where you will receive support and guidance along with 25 days holiday plus Bank Holiday, plus your birthday off, life insurance, health care and 3% pension Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 19, 2024
Full time
We are recruiting for a Receptionist / Administrator who is extremely organised, structured and professional person who can demonstrate delivering excellent customer service for one of our clients working in Leicester City Centre As the Receptionist / Administrator you will work Monday - Friday 8.30am - 5pm working 37.5 hours per week with an hour for lunch, you will be on the reception on your own working on the main reception As the Receptionist we have listed some of your duties below Answering phone Meeting Minutes Ordering of office materials Ordering of stationary Ordering of company clothing Liaising with IT Liaising with external companies regarding the repair and maintenance of office equipment Social event coordination Social media Basic IT understanding to enable updating of the website through following of instructions Liaison with management team to issue material to new clients. Follow up on new clients on phone to see if new material received and try to arrange meetings for management team Part Document controller role Reviewing all documents leaving the office and updating to FW standards Excel spreadsheets and charts to assist management team Calendar management Key skills required to be successful for the role as Receptionist / Administrator Organisational Excel - creating charts, use of formulas Word - creating templates and using review tabs along with Phone manner Ability to be proactive and take things on and move them forward without supervision and needing to be told Attention to detail Will to learn Once successful in the role of Receptionist / Administrator you will not only work for a market leader but work in a very relaxed working environment where you will receive support and guidance along with 25 days holiday plus Bank Holiday, plus your birthday off, life insurance, health care and 3% pension Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
SRUC Scotland's Rural College
Edinburgh, Midlothian
Title: Tax Manager Type: Permanent Hours: Full-Time (37 hours per week), Part-Time considered Salary: £46,629 - £52,463 per annum Location: Edinburgh Closing Date: 7 April 2024 Ref: CFPS/FIN/038/24 About The Team: SRUC is unique in Scotland and one of the largest organisations of its kind in Europe. Our ambitious and exciting vision is to work at local, national and international levels, leading innovation and sustainable development in agriculture and rural sectors. The Financial control team is responsible for recording and managing all transactions, payroll, tax, insurance and production of the annual accounts. The Opportunity: Reporting to the Financial Controller, The main purpose of the role is to provide in-house expertise on tax matters relating to SRUC group activities. Majority of the role relates to advice on correct Value added Tax (VAT) treatment of commercial and funding projects and completing quarterly VAT returns to His Majesty's Revenue and Customs (HMRC) which are in line with tax legislation and relevant HMRC guidance. Duties will include: • Ensuring compliance for SRUC with VAT regulations • Advising departments in relation to specific VAT treatment queries • Ensuring VAT returns are accurate and submitted on time. This includes detailed analysis of data used for the tax return and its accurate compilation in line with the complex PESM in place • Gaining an understanding of the finance system to ensure that tax logic is applied consistently and in compliance with VAT regulations • Review ongoing procedures for compliance and keep SRUC up to date with any changes to VAT regulations • Coach and develop the teams involved in processing transactions in all matters related to VAT Minimum Qualifications and Experience: The ideal candidate should possess a tax qualification or qualification by extensive experience. Good knowledge of business/ non business use and partial exemption. Experience of VAT issues in Research environment is desirable. Experience with other taxes is welcomed. For full person specification, please read the Job Particulars document. Why work for SRUC? • Generous annual leave • Enhanced pension contributions (5% employee and 10% employer) • Cycle to work scheme • Discounted RAC Membership • Generous family leave • Flexible working patterns • Hybrid working solutions (in some areas) • Tailored investment in and individuals' learning and development Further information Please read the Job Particulars Document before proceeding with your application. Apply To apply for this role, please use the SRUC online application system. CVs will not be accepted without a completed application form.
Apr 19, 2024
Full time
Title: Tax Manager Type: Permanent Hours: Full-Time (37 hours per week), Part-Time considered Salary: £46,629 - £52,463 per annum Location: Edinburgh Closing Date: 7 April 2024 Ref: CFPS/FIN/038/24 About The Team: SRUC is unique in Scotland and one of the largest organisations of its kind in Europe. Our ambitious and exciting vision is to work at local, national and international levels, leading innovation and sustainable development in agriculture and rural sectors. The Financial control team is responsible for recording and managing all transactions, payroll, tax, insurance and production of the annual accounts. The Opportunity: Reporting to the Financial Controller, The main purpose of the role is to provide in-house expertise on tax matters relating to SRUC group activities. Majority of the role relates to advice on correct Value added Tax (VAT) treatment of commercial and funding projects and completing quarterly VAT returns to His Majesty's Revenue and Customs (HMRC) which are in line with tax legislation and relevant HMRC guidance. Duties will include: • Ensuring compliance for SRUC with VAT regulations • Advising departments in relation to specific VAT treatment queries • Ensuring VAT returns are accurate and submitted on time. This includes detailed analysis of data used for the tax return and its accurate compilation in line with the complex PESM in place • Gaining an understanding of the finance system to ensure that tax logic is applied consistently and in compliance with VAT regulations • Review ongoing procedures for compliance and keep SRUC up to date with any changes to VAT regulations • Coach and develop the teams involved in processing transactions in all matters related to VAT Minimum Qualifications and Experience: The ideal candidate should possess a tax qualification or qualification by extensive experience. Good knowledge of business/ non business use and partial exemption. Experience of VAT issues in Research environment is desirable. Experience with other taxes is welcomed. For full person specification, please read the Job Particulars document. Why work for SRUC? • Generous annual leave • Enhanced pension contributions (5% employee and 10% employer) • Cycle to work scheme • Discounted RAC Membership • Generous family leave • Flexible working patterns • Hybrid working solutions (in some areas) • Tailored investment in and individuals' learning and development Further information Please read the Job Particulars Document before proceeding with your application. Apply To apply for this role, please use the SRUC online application system. CVs will not be accepted without a completed application form.
Your new company Our client, a global oil and gas company, are looking for a Document Controller/ Technical Assistant to join their team on a 6-month contract in Aberdeen city centre. Your new role Our client is looking for an experienced Document Controller/ Technical Assistant to join their team and support with a variety of duties from data/ document management, assisting stakeholders with various projects and enhancing efficiency by making updates and improvements to their document management system. Some key duties of this role will be to prepare, edit, and format technical documents, reports, presentations, and correspondence related to oil and gas projects, organise and maintain electronic and physical filing systems for technical documents, ensuring easy retrieval and confidentiality. Compile technical reports, presentations, and documentation summarising project findings, results, and operational performance, including Board meeting presentations, Well Operatorship Appendix C documents, and FDP collation, coordinate with technical teams to ensure timely completion of tasks and adherence to project deadlines and assist in ensuring compliance with regulatory requirements, company policies, and industry standards related to document control and data management. What you'll need to succeed To be successful in this role you must be a well experienced (5+ years) Document Controller/ Technical Assistant who can provide thorough administrative and document management support. The ideal candidate will have previous experience as a Document Controller/ Technical Assistant and will possess strong technical knowledge relevant to the oil and gas sector, combined with exceptional administrative abilities. Proficiency in Microsoft packages and SharePoint is required for this role, as well as strong attention to detail, a proactive mindset and ability to work independently with little supervision. What you'll get in return A very competitive day rate, a fantastic opportunity to develop and grow your career whilst working for a global and ever-growing oil and gas exploration company. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Apr 19, 2024
Seasonal
Your new company Our client, a global oil and gas company, are looking for a Document Controller/ Technical Assistant to join their team on a 6-month contract in Aberdeen city centre. Your new role Our client is looking for an experienced Document Controller/ Technical Assistant to join their team and support with a variety of duties from data/ document management, assisting stakeholders with various projects and enhancing efficiency by making updates and improvements to their document management system. Some key duties of this role will be to prepare, edit, and format technical documents, reports, presentations, and correspondence related to oil and gas projects, organise and maintain electronic and physical filing systems for technical documents, ensuring easy retrieval and confidentiality. Compile technical reports, presentations, and documentation summarising project findings, results, and operational performance, including Board meeting presentations, Well Operatorship Appendix C documents, and FDP collation, coordinate with technical teams to ensure timely completion of tasks and adherence to project deadlines and assist in ensuring compliance with regulatory requirements, company policies, and industry standards related to document control and data management. What you'll need to succeed To be successful in this role you must be a well experienced (5+ years) Document Controller/ Technical Assistant who can provide thorough administrative and document management support. The ideal candidate will have previous experience as a Document Controller/ Technical Assistant and will possess strong technical knowledge relevant to the oil and gas sector, combined with exceptional administrative abilities. Proficiency in Microsoft packages and SharePoint is required for this role, as well as strong attention to detail, a proactive mindset and ability to work independently with little supervision. What you'll get in return A very competitive day rate, a fantastic opportunity to develop and grow your career whilst working for a global and ever-growing oil and gas exploration company. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Are you a highly motivated and proactive individual looking for a new challenge? Our client is seeking a Sales Administrator/Hire Controller to join their busy hire desk based in Haddenham. With exceptional growth and innovative technology, our client is recognised for their first-rate customer service and can-do attitude. Key Responsibilities: Deliver an industry-leading customer experience, always ensuring customer satisfaction Manage incoming customer telephone and email enquiries, acting as the first point of contact for all customer queries Identify and propose suitable solutions to meet customers' requirements, with support from the technical department Create and deliver customer quotations, completing all necessary paperwork and documentation Processing incoming Purchase Orders and ensure stock availability Essential Skills: Strong commercial awareness and negotiation skills Excellent interpersonal skills, the ability to work both independently and as part of a team, with a proactive approach Meticulous attention to detail Excellent time management and organisational skills, with the ability to prioritise tasks effectively Outstanding customer service skills Proficiency in working with various software systems Our client offers a competitive salary ranging from 27,000 to 30,000 per year, and additional benefits including 24 days of holiday plus bank holidays, a pension scheme with employer and employee contributions, and private health. If you are ready to take on a new challenge and join a growing company with a fantastic team, then our client would love to hear from you. Please apply via this job site or contact Adecco Aylesbury on (phone number removed) Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 19, 2024
Full time
Are you a highly motivated and proactive individual looking for a new challenge? Our client is seeking a Sales Administrator/Hire Controller to join their busy hire desk based in Haddenham. With exceptional growth and innovative technology, our client is recognised for their first-rate customer service and can-do attitude. Key Responsibilities: Deliver an industry-leading customer experience, always ensuring customer satisfaction Manage incoming customer telephone and email enquiries, acting as the first point of contact for all customer queries Identify and propose suitable solutions to meet customers' requirements, with support from the technical department Create and deliver customer quotations, completing all necessary paperwork and documentation Processing incoming Purchase Orders and ensure stock availability Essential Skills: Strong commercial awareness and negotiation skills Excellent interpersonal skills, the ability to work both independently and as part of a team, with a proactive approach Meticulous attention to detail Excellent time management and organisational skills, with the ability to prioritise tasks effectively Outstanding customer service skills Proficiency in working with various software systems Our client offers a competitive salary ranging from 27,000 to 30,000 per year, and additional benefits including 24 days of holiday plus bank holidays, a pension scheme with employer and employee contributions, and private health. If you are ready to take on a new challenge and join a growing company with a fantastic team, then our client would love to hear from you. Please apply via this job site or contact Adecco Aylesbury on (phone number removed) Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Payroll & Benefits Coordinator South Manchester / Hybrd Up to £36,000 This company is looking for a Payroll & Benefits Coordinator to join their team. As a Payroll & Benefits Coordinator, you will be responsible for providing a cost-effective and efficient payroll function in conjunction with HR & Finance. Your primary purpose will be to ensure the smooth operation of monthly payroll, pension and benefits payments, submissions and management reporting. Key Responsibilities & Duties Management of payroll and benefits for Group companies Production of monthly statistics including headcount, salary, benefit, absence, training costs Reconciliation of all payroll costs with finance Monthly submission of HMRC/NI/Pension submissions Management of the Auto-enrolment process and monthly submissions to pension provider Annual collation and submission of P11d and P46s submissions Producing and maintaining all necessary documentation for HMRC records for relevant tax year as well as company payroll documentation for audit purposes Social security/benefits declarations/ SMP/SSP/SPP/holiday payments Ensure processing errors are minimised by continued development of internal controls Checking and payment of expenses claims in line with company policy Continuous review of benefits to encourage recruitment, retention and engagement strategies, including cost savings for the businesses Developing payroll policies and best practice internal control procedures Maintaining accurate information on internal HR database and payroll packages Resolving any payroll queries and escalations Keep up to date with all statutory regulations and requirements Liaison with pension adviser with specific queries, manage annual employee clinic s. Creation of and maintenance of employee records including starters / leavers paperwork Work collaboratively with the HR team and Finance Controllers to ensure all relevant information is communicated and actioned where necessary Skills, Experience & Qualifications Minimum 4 years payroll end to end experience within multi-company payrolls Technical and practical experience of payroll and employee benefits administration and coordination Understanding of HMRC/NI/RTI and salary sacrifice processes Worked with in-house payroll software and outsourced agencies Studying toward or have gained a CIPP would be advantageous Ability to deliver under pressure Working knowledge of tax matters Excellent attention to detail and accuracy Advanced Microsoft Excel Excellent communication skills both verbal and written A pro-active and can-do attitude with the ability to problem solve Excellent numeracy and data entry skills Minimum 4 years payroll end to end experience within multi-company payrolls CIPP qualification (studying towards or achieved) Please note, should feedback not be received within 28 days due to the large volume of applications, unfortunately, your application has been unsuccessful. However, we may be in touch with similar relevant opportunities. If you would like this job advertisement in an alternative format, please contact MERJE diretly.
Apr 19, 2024
Full time
Payroll & Benefits Coordinator South Manchester / Hybrd Up to £36,000 This company is looking for a Payroll & Benefits Coordinator to join their team. As a Payroll & Benefits Coordinator, you will be responsible for providing a cost-effective and efficient payroll function in conjunction with HR & Finance. Your primary purpose will be to ensure the smooth operation of monthly payroll, pension and benefits payments, submissions and management reporting. Key Responsibilities & Duties Management of payroll and benefits for Group companies Production of monthly statistics including headcount, salary, benefit, absence, training costs Reconciliation of all payroll costs with finance Monthly submission of HMRC/NI/Pension submissions Management of the Auto-enrolment process and monthly submissions to pension provider Annual collation and submission of P11d and P46s submissions Producing and maintaining all necessary documentation for HMRC records for relevant tax year as well as company payroll documentation for audit purposes Social security/benefits declarations/ SMP/SSP/SPP/holiday payments Ensure processing errors are minimised by continued development of internal controls Checking and payment of expenses claims in line with company policy Continuous review of benefits to encourage recruitment, retention and engagement strategies, including cost savings for the businesses Developing payroll policies and best practice internal control procedures Maintaining accurate information on internal HR database and payroll packages Resolving any payroll queries and escalations Keep up to date with all statutory regulations and requirements Liaison with pension adviser with specific queries, manage annual employee clinic s. Creation of and maintenance of employee records including starters / leavers paperwork Work collaboratively with the HR team and Finance Controllers to ensure all relevant information is communicated and actioned where necessary Skills, Experience & Qualifications Minimum 4 years payroll end to end experience within multi-company payrolls Technical and practical experience of payroll and employee benefits administration and coordination Understanding of HMRC/NI/RTI and salary sacrifice processes Worked with in-house payroll software and outsourced agencies Studying toward or have gained a CIPP would be advantageous Ability to deliver under pressure Working knowledge of tax matters Excellent attention to detail and accuracy Advanced Microsoft Excel Excellent communication skills both verbal and written A pro-active and can-do attitude with the ability to problem solve Excellent numeracy and data entry skills Minimum 4 years payroll end to end experience within multi-company payrolls CIPP qualification (studying towards or achieved) Please note, should feedback not be received within 28 days due to the large volume of applications, unfortunately, your application has been unsuccessful. However, we may be in touch with similar relevant opportunities. If you would like this job advertisement in an alternative format, please contact MERJE diretly.
PSR Solutions are currently looking for a Site Administrator in the York area, if you'd be interested please see details below. Key Responsibilities Receptions duties, including: Answer all calls efficiently and courteously. Take accurate messages and pass these on as quickly as possible. Greet all guests in a friendly, professional and courteous way, ensure signing in procedures are adhered to. Maintain the reception/visitors area ensuring that it is tidy at all times, monitor parking/advise if vehicles need to be moved. Monitor the security i.e. alarms, keys and access to the building. Deal with the incoming and outgoing post, and ensure it distributed correctly, quickly and in accordance with QA procedures. Meeting room management and meeting hospitality. Handle deliveries and keep organised delivery notes. Managing an updated contact list for the site. To administer the operation of a sign in process for fire safety purposes. Administration duties: Responsible for site office set up and ongoing forms: filing system, spreadsheets, sign in sheet, project-specific forms, etc. Instigate systems for smooth running of the site administration. Preparation and distribution of high quality documents, i.e. presentations, submissions, reports, site signage, minutes, etc. Keep accurate and up to date records of telephone lists, holidays, sickness, HSEQs documents. Maintain QA procedures. Responsible for the upkeep of the filing system. Keep noticeboards up to date: safety/marketing/company announcements. Keep stock of and order cleaning supplies, stationery and copier suppliers Keep stock of , issue to site team, and order PPE. Collate, prepare and follow up for information on monthly/weekly progress reports, with tight deadlines. Processing induction forms, RAMS, permits to work and toolbox talk documentation. Monitor expired CSCS cards, etc and report to Site Manager. Collating daily labour returns. Flexibility in handling other administrative needs of the project team. Assist with chasing subcontractors for close out of snagging items. Assist with O&M collation and archiving. Uploading documents to VFP. Possible cover for document controller. Experience & Skills Diligent and reliable Interest in wider project and industry Able to communicate with all levels of stakeholders Uses own initiative Able to prioritise task effectively Time management Able to work under pressure Microsoft Office programs If this role would interest you, please apply and get in contact with Dan Confrey - / (phone number removed)
Apr 19, 2024
Contractor
PSR Solutions are currently looking for a Site Administrator in the York area, if you'd be interested please see details below. Key Responsibilities Receptions duties, including: Answer all calls efficiently and courteously. Take accurate messages and pass these on as quickly as possible. Greet all guests in a friendly, professional and courteous way, ensure signing in procedures are adhered to. Maintain the reception/visitors area ensuring that it is tidy at all times, monitor parking/advise if vehicles need to be moved. Monitor the security i.e. alarms, keys and access to the building. Deal with the incoming and outgoing post, and ensure it distributed correctly, quickly and in accordance with QA procedures. Meeting room management and meeting hospitality. Handle deliveries and keep organised delivery notes. Managing an updated contact list for the site. To administer the operation of a sign in process for fire safety purposes. Administration duties: Responsible for site office set up and ongoing forms: filing system, spreadsheets, sign in sheet, project-specific forms, etc. Instigate systems for smooth running of the site administration. Preparation and distribution of high quality documents, i.e. presentations, submissions, reports, site signage, minutes, etc. Keep accurate and up to date records of telephone lists, holidays, sickness, HSEQs documents. Maintain QA procedures. Responsible for the upkeep of the filing system. Keep noticeboards up to date: safety/marketing/company announcements. Keep stock of and order cleaning supplies, stationery and copier suppliers Keep stock of , issue to site team, and order PPE. Collate, prepare and follow up for information on monthly/weekly progress reports, with tight deadlines. Processing induction forms, RAMS, permits to work and toolbox talk documentation. Monitor expired CSCS cards, etc and report to Site Manager. Collating daily labour returns. Flexibility in handling other administrative needs of the project team. Assist with chasing subcontractors for close out of snagging items. Assist with O&M collation and archiving. Uploading documents to VFP. Possible cover for document controller. Experience & Skills Diligent and reliable Interest in wider project and industry Able to communicate with all levels of stakeholders Uses own initiative Able to prioritise task effectively Time management Able to work under pressure Microsoft Office programs If this role would interest you, please apply and get in contact with Dan Confrey - / (phone number removed)
Your new company Our client, a global oil and gas company, are looking for a Senior Document Controller to join their team on a 6-month contract in Aberdeen city centre. Your new role Our client is looking for an experienced Document Controller/ Technical Assistant to join their team and support with a variety of duties from data/ document management, assisting stakeholders with various projects and enhancing efficiency by making updates and improvements to their document management system. Some key duties of this role will be to prepare, edit, and format technical documents, reports, presentations, and correspondence related to oil and gas projects, organise and maintain electronic and physical filing systems for technical documents, ensuring easy retrieval and confidentiality. Compile technical reports, presentations, and documentation summarising project findings, results, and operational performance, including Board meeting presentations, Well Operatorship Appendix C documents, and FDP collation, coordinate with technical teams to ensure timely completion of tasks and adherence to project deadlines and assist in ensuring compliance with regulatory requirements, company policies, and industry standards related to document control and data management. What you'll need to succeed To be successful in this role you must be a well experienced (5+ years) Document Controller/ Technical Assistant who can provide thorough administrative and document management support. The ideal candidate will have previous experience as a Document Controller/ Technical Assistant and will possess strong technical knowledge relevant to the oil and gas sector, combined with exceptional administrative abilities. Proficiency in Microsoft packages and SharePoint is required for this role, as well as strong attention to detail, a proactive mindset and ability to work independently with little supervision. What you'll get in return A very competitive day rate, a fantastic opportunity to develop and grow your career whilst working for a global and ever-growing oil and gas exploration company. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Apr 19, 2024
Full time
Your new company Our client, a global oil and gas company, are looking for a Senior Document Controller to join their team on a 6-month contract in Aberdeen city centre. Your new role Our client is looking for an experienced Document Controller/ Technical Assistant to join their team and support with a variety of duties from data/ document management, assisting stakeholders with various projects and enhancing efficiency by making updates and improvements to their document management system. Some key duties of this role will be to prepare, edit, and format technical documents, reports, presentations, and correspondence related to oil and gas projects, organise and maintain electronic and physical filing systems for technical documents, ensuring easy retrieval and confidentiality. Compile technical reports, presentations, and documentation summarising project findings, results, and operational performance, including Board meeting presentations, Well Operatorship Appendix C documents, and FDP collation, coordinate with technical teams to ensure timely completion of tasks and adherence to project deadlines and assist in ensuring compliance with regulatory requirements, company policies, and industry standards related to document control and data management. What you'll need to succeed To be successful in this role you must be a well experienced (5+ years) Document Controller/ Technical Assistant who can provide thorough administrative and document management support. The ideal candidate will have previous experience as a Document Controller/ Technical Assistant and will possess strong technical knowledge relevant to the oil and gas sector, combined with exceptional administrative abilities. Proficiency in Microsoft packages and SharePoint is required for this role, as well as strong attention to detail, a proactive mindset and ability to work independently with little supervision. What you'll get in return A very competitive day rate, a fantastic opportunity to develop and grow your career whilst working for a global and ever-growing oil and gas exploration company. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Are you looking for a full-time position as a Administrator in the Scarborough area? We are working with a well-established and progressive organisation, who are looking for an administrator . Would you like to work with a friendly team and feel valued within your day-to-day work? This is initially a 12-month maternity contract but could become permanent for the right candidate. What the Administrator job involves Updating systems and supplier and vendor details Completing due diligence for vendors Checking compliance documents Addressing queries This role would be ideal for someone who has come from an administrative, sales ledger or document controller background, someone who has an eye for detail and loves to ensure that contract information is up to date and correct. Skills required Attention to detail Methodical approach to working Organised and able to prioritise your workload Experience with the use of excel, teams and word Experience with spreadsheets Able to work as part of a team Other information 37.5 hours a week Monday to Friday. Covering either 8am to 4pm or 9am to 5pm Auto Enrolment Pension Car Parking Easily accessible from Scarborough, Bridlington, Malton This vacancy is being advertised through KD Recruitment Limited who are operating as an Employment Agency. Due to the volume of applications we receive if you have not heard from us within 2 weeks, please assume you have not been short listed for this particular role. KD Recruitment Limited is committed to a policy of equal opportunities in relation to job applications and we are also committed to protecting your personal data. If you would like to read our privacy policy, please go to our website where you will find all the information you need to know about how we will use and process your personal data. You can also follow us on Facebook, Instagram, Twitter, and LinkedIn for up to date jobs and other helpful information.
Apr 19, 2024
Full time
Are you looking for a full-time position as a Administrator in the Scarborough area? We are working with a well-established and progressive organisation, who are looking for an administrator . Would you like to work with a friendly team and feel valued within your day-to-day work? This is initially a 12-month maternity contract but could become permanent for the right candidate. What the Administrator job involves Updating systems and supplier and vendor details Completing due diligence for vendors Checking compliance documents Addressing queries This role would be ideal for someone who has come from an administrative, sales ledger or document controller background, someone who has an eye for detail and loves to ensure that contract information is up to date and correct. Skills required Attention to detail Methodical approach to working Organised and able to prioritise your workload Experience with the use of excel, teams and word Experience with spreadsheets Able to work as part of a team Other information 37.5 hours a week Monday to Friday. Covering either 8am to 4pm or 9am to 5pm Auto Enrolment Pension Car Parking Easily accessible from Scarborough, Bridlington, Malton This vacancy is being advertised through KD Recruitment Limited who are operating as an Employment Agency. Due to the volume of applications we receive if you have not heard from us within 2 weeks, please assume you have not been short listed for this particular role. KD Recruitment Limited is committed to a policy of equal opportunities in relation to job applications and we are also committed to protecting your personal data. If you would like to read our privacy policy, please go to our website where you will find all the information you need to know about how we will use and process your personal data. You can also follow us on Facebook, Instagram, Twitter, and LinkedIn for up to date jobs and other helpful information.