Gattaca Fareham, Hampshire, UK
Jun 24, 2018
Job Purpose To provide high quality administrative support and oversight of the Administration team, to ensure efficient operation of the business. To support all levels of the Group through a variety of tasks relating to organisation and communication. Working as a leader as part of a wider UK team, the job scope includes communicating via phone, email and in person, ensuring administrative duties are completed by the team accurately and of the highest quality, in a timely manner. This Lead position will provide mentorship, support and guidance to the Administration team, working with the Regional Administration Manager to lead the function of the department. Key Responsbilities Provide support to the on-site administrative team by monitoring workloads and working schedules; accepting/rejecting projects and tasks depending on work levels Support the administrative team by highlighting training needs to the Regional Administration Manager when required Regularly communicate and work closely with the wider administration team across the UK sites. Provide support and assistance to Lead Administrator colleague in managing the team and workloads in times of business pressures, annual leave and sickness Arrange international and local travel including flights, trains, visas and accommodation for staff, clients and contractors Support divisions across the business with tasks involving contracts, insurances, CV formatting and other ad hoc admin duties Cover front desk and welcome visitors and candidates, handling internal and external calls via switchboard Set up meeting rooms and order lunches/teas and coffees when required Data entry, documentation creation and production i.e. printing and binding business presentations Assist with the organisation and booking of internal and external events Organise incoming/outgoing post and courier services (UK and worldwide) Communicate effectively and comfortably with people from all levels of the business, providing them with administrative support Travel to the other UK sites for training and staff cover as and when required Supporting management with on-site and departmental cost and time reduction exercises Experience Required Experience of working in a corporate/office based environment Administration experience Experience in a Team Leader/Supervisory role Call handling/switchboard experience Experience of working with CRMs or bespoke database systems Data entry Personal Attributes Excellent attention to detail Discrete/confidential Self-motivated and motivator Proactive and able to use own initiative Fantastic communicator Highly organised High level of customer service (internally and externally focused) Friendly and approachable Professional telephone manner Team player Willingness to go above and beyond the minimum expectation Flexible Benefits of working for us Starting holiday entitlement of 23 days per annum (excluding bank holidays) Relevant training provided, both internally and externally Company social events include Goodwood Races, staff and partner Christmas party, quarterly nights out and incentive trips Benefits include: Company contributory pension scheme Health cash plan Cycle to work scheme Child care vouchers % of salary for additional benefits such as gym membership, private medical insurance, holiday purchase scheme etc. Gattaca provides outsourced staffing solutions and recruitment services across engineering and technology. Established in the UK in 1984, Gattaca has grown into an international business with more than 800 staff in offices across four continents. The Gattaca group of companies boasts the UK's number one engineering recruitment specialist (Matchtech) and a top five technology recruitment specialist (Networkers), as well as a number of other successful recruitment brands.