Independent Schools' Bursars Association
Farnham, Surrey
The Governors and Headmaster of More House School, Frensham seek to appoint a highly skilled senior leader, expert in strategic planning and operational oversight, for the new post of Chief Operating Officer (COO). An internationally recognised specialist independent school and UK-registered charity (Gard'ner Memorial Ltd), More House School is the largest and leading school for pupils with special educational needs and disabilities. With an 85-year history, the School has seen rapid growth in pupil numbers over the last thirty years, from 65 to 500, and has repeatedly been graded Outstanding in five successive Ofsted inspections over the past decade. Located on a 30-acre estate in Frensham, on the edge of the Surrey Hills AONB, the School provides residential boarding and day places to a mix of privately-funded and local authority-funded pupils from across the South-East and beyond, and delivers a programme of outreach support and training to schools and educational trusts in both the independent and state-maintained sectors. This is an exciting time; the School is planning its next phase of its Frensham campus development, ensuring the quality of facilities and pupil experience for the future, and is exploring potential opportunity for significant expansion, so that many more children and young people can access our unique model of education, especially girls. The new role of Chief Operating Officer (COO) will support the Headmaster in implementing the new strategy ensuring strong financial planning and continuous development of the School's supporting operations in a cost-effective manner. Responsible to the Headmaster and Board of Governors, and reporting directly to the Headmaster on a day-to-day basis, the COO will bring proven experience of strategic and financial planning as well as the successful management of people. Our School Vision is: To lead in transforming the futures of intelligent children who experience Specific Learning Difficulties, Developmental Language disorder and as s ociated conditions, by empowering them. Our School Values are: Kindness - Spirit - Responsibility The School A nationally celebrated charity, More House School provides an exceptional, mainstream education for boys with Specific Learning Difficulties and Developmental Language Disorders. Providing a transformative education repeatedly recognised as 'Outstanding' by Ofsted over more than a decade, we offer a specialised learning environment for 500 day and boarding boys from Year 4 to Year 13 (aged 8 to 18). Our pupils are taught to recognise their strengths and develop their self-belief so that they achieve independence and extraordinary results at GCSE, BTEC and A Level, above the national averages. Delivering a mainstream independent school experience, both academically and socially, the very broad curriculum affords all pupils the opportunity to discover their strengths, challenging them to fulfil their academic and extra-curricular potential. Judged 'Outstanding' by Ofsted in its last five School inspections, our most recent inspection (March 2023) graded More House School 'Outstanding' overall, and 'Outstanding' in each of the six sub-sections of the report. The School's provision for residential boarders was most-recently inspected in November 2023 and likewise graded Outstanding in every respect. More House is CReSTeD approved, listed in their Specialist Schools category, and is a member of the Independent Schools Association and the Boarding Schools' Association. Approximately 60% of pupils have their places at the School funded by a local authority, and are the subject of an Education, Health and Care Plan (EHCP). Currently, more than thirty different local authorities have funded pupil places in the School. The remainder (40%) of pupils' places are funded privately by parents and extended families. The School is set on a wooded hillside in nearly thirty acres on the Hampshire/Surrey border and within the Surrey Hills Area of Outstanding Natural Beauty. Attractive modern facilities lie above the playing fields. London Waterloo is one hour away by train from close-by Farnham railway station, and there is easy access to the M25, M3 and A3 major routes. Guildford is twenty minutes' drive away, Basingstoke twenty-five, and Southampton an hour. In the past ten years, the School has refurbished and extended its boarding facilities, refurbished its eight Science laboratories, built its School of Engineering and CAD facilities, and opened a new Humanities block and School Chapel. Autumn 2017 witnessed the completion of our brand-new library and Media Studies centre, and growth in learning support facilities. 2018 saw the expansion of the campus and the conversion of a large domestic building into our new Sixth Form centre, which was opened in January 2019, improving further the facilities for both teaching, and independent study. In December 2022, we installed a new Strength and Conditioning fitness gym for students and employees. Future plans include an ambitious building project improving further our Science laboratory facilities, extending the School's medical surgery and improving facilities for therapeutic counselling. We are also seeking planning permission for another project which will realise increased resources for Sports. The School's governors are also trustees of the Charity (The Gard'ner Memorial Ltd, Registered charity number: 311872) and non-executive directors of the not-for-profit limited company, limited by guarantee (Registered company number 523768). Teaching and support-services staff join the School from a variety of backgrounds and are united by a shared commitment to the School's vision and its values of Kindness, Spirit and Responsibility. The School is characterised by a continuous pursuit of excellence and improvement in all aspects of its provision, in order to realise the best possible experiences and outcomes for all pupils. The role of Chief Operating Officer (COO) This is a new post, designed in response to the current spectrum of opportunities facing the School. It will be the most senior non-teaching position in the School's leadership team and will be expected to contribute across all areas of the School's strategic planning and project management. Responsible to the Headmaster and to the Board of Governors, the COO will report directly to, and work closely with, the Headmaster, reporting directly to him The COO will be a member of the Core Leadership Group (CLG) and the wider Senior Management Team (SMT). Chaired by the Headmaster, the CLG is the most senior decision-making body within the executive and comprises the Chief Operating Officer, the Deputy Head, Curriculum (Penni Kerr), the Deputy Head, Residential (Alexandra Rositano), the Deputy Head, Pastoral (Lewis Clarkson) and the Director of Assessment and Therapy (Meriel Davenport). In particular, the COO role will have specific responsibilities to provide leadership and oversight of all the school's core support functions and teams including Finance, Human Resources, Estates & Facilities, IT Services, Administration, Catering and Clerk to the Governors. The successful applicant will be an ambassador and role model for the School's values of Kindness, Spirit and Responsibility. As COO s/he will support the Headmaster and Governors in ensuring the future financial sustainability and efficiency of the school and will be central to the development of strategic planning both at More House, Frensham and more widely. S/he will be adept at change management, organisational planning, and delivering strategic objectives, communicating effectively to secure widespread commitment and engagement. The COO also fulfils the role of Clerk to the Governors, supported by an Assistant Clerk. S/he will attend meetings of the Full Governing Board, the Finance and General Purposes Committee, and other governors' meetings, as required. Hours: Working on-campus at More House School, Frensham, 9am to 5pm Monday to Friday plus such additional hours that are necessary for the proper performance of the duties of the role, but flexibility in respect of working patterns as the role evolves is welcomed. Attendance at School events outside these hours from time to time, including annual Founder's Day (the final Saturday of the academic year (Saturday 13th July 2024). Attendance at meetings of the Governing Body and Governors' sub-committees, as required. There are usually four full-board meetings a year, typically in the evening, and at least six meetings per annum of the Finance and General Purposes Committee. Some flexibility, and the ability to respond to situations in the moment, is required. Remuneration and support: Extremely competitive annual salary, recognising the seniority and skillset of the role, calculated pro-rata, paid in monthly instalments; Five weeks' paid annual-holiday entitlement in addition to public holidays. Defined Contribution Pension with employer's contribution of 6%; Sick-pay; Employee Assistance Programme; Free on-site parking within the School's beautiful grounds; Excellent meals, at no cost, in the School's refectory; Free use of the School's recently-refurbished fitness and gym facilities. Safeguarding: This role is deemed to be one of working in regulated activity, meaning that the post-holder may expect to come into unsupervised contact with?children and young people frequently in the discharge of their duties on campus. As such, the expectations of conduct . click apply for full job details
Apr 18, 2024
Full time
The Governors and Headmaster of More House School, Frensham seek to appoint a highly skilled senior leader, expert in strategic planning and operational oversight, for the new post of Chief Operating Officer (COO). An internationally recognised specialist independent school and UK-registered charity (Gard'ner Memorial Ltd), More House School is the largest and leading school for pupils with special educational needs and disabilities. With an 85-year history, the School has seen rapid growth in pupil numbers over the last thirty years, from 65 to 500, and has repeatedly been graded Outstanding in five successive Ofsted inspections over the past decade. Located on a 30-acre estate in Frensham, on the edge of the Surrey Hills AONB, the School provides residential boarding and day places to a mix of privately-funded and local authority-funded pupils from across the South-East and beyond, and delivers a programme of outreach support and training to schools and educational trusts in both the independent and state-maintained sectors. This is an exciting time; the School is planning its next phase of its Frensham campus development, ensuring the quality of facilities and pupil experience for the future, and is exploring potential opportunity for significant expansion, so that many more children and young people can access our unique model of education, especially girls. The new role of Chief Operating Officer (COO) will support the Headmaster in implementing the new strategy ensuring strong financial planning and continuous development of the School's supporting operations in a cost-effective manner. Responsible to the Headmaster and Board of Governors, and reporting directly to the Headmaster on a day-to-day basis, the COO will bring proven experience of strategic and financial planning as well as the successful management of people. Our School Vision is: To lead in transforming the futures of intelligent children who experience Specific Learning Difficulties, Developmental Language disorder and as s ociated conditions, by empowering them. Our School Values are: Kindness - Spirit - Responsibility The School A nationally celebrated charity, More House School provides an exceptional, mainstream education for boys with Specific Learning Difficulties and Developmental Language Disorders. Providing a transformative education repeatedly recognised as 'Outstanding' by Ofsted over more than a decade, we offer a specialised learning environment for 500 day and boarding boys from Year 4 to Year 13 (aged 8 to 18). Our pupils are taught to recognise their strengths and develop their self-belief so that they achieve independence and extraordinary results at GCSE, BTEC and A Level, above the national averages. Delivering a mainstream independent school experience, both academically and socially, the very broad curriculum affords all pupils the opportunity to discover their strengths, challenging them to fulfil their academic and extra-curricular potential. Judged 'Outstanding' by Ofsted in its last five School inspections, our most recent inspection (March 2023) graded More House School 'Outstanding' overall, and 'Outstanding' in each of the six sub-sections of the report. The School's provision for residential boarders was most-recently inspected in November 2023 and likewise graded Outstanding in every respect. More House is CReSTeD approved, listed in their Specialist Schools category, and is a member of the Independent Schools Association and the Boarding Schools' Association. Approximately 60% of pupils have their places at the School funded by a local authority, and are the subject of an Education, Health and Care Plan (EHCP). Currently, more than thirty different local authorities have funded pupil places in the School. The remainder (40%) of pupils' places are funded privately by parents and extended families. The School is set on a wooded hillside in nearly thirty acres on the Hampshire/Surrey border and within the Surrey Hills Area of Outstanding Natural Beauty. Attractive modern facilities lie above the playing fields. London Waterloo is one hour away by train from close-by Farnham railway station, and there is easy access to the M25, M3 and A3 major routes. Guildford is twenty minutes' drive away, Basingstoke twenty-five, and Southampton an hour. In the past ten years, the School has refurbished and extended its boarding facilities, refurbished its eight Science laboratories, built its School of Engineering and CAD facilities, and opened a new Humanities block and School Chapel. Autumn 2017 witnessed the completion of our brand-new library and Media Studies centre, and growth in learning support facilities. 2018 saw the expansion of the campus and the conversion of a large domestic building into our new Sixth Form centre, which was opened in January 2019, improving further the facilities for both teaching, and independent study. In December 2022, we installed a new Strength and Conditioning fitness gym for students and employees. Future plans include an ambitious building project improving further our Science laboratory facilities, extending the School's medical surgery and improving facilities for therapeutic counselling. We are also seeking planning permission for another project which will realise increased resources for Sports. The School's governors are also trustees of the Charity (The Gard'ner Memorial Ltd, Registered charity number: 311872) and non-executive directors of the not-for-profit limited company, limited by guarantee (Registered company number 523768). Teaching and support-services staff join the School from a variety of backgrounds and are united by a shared commitment to the School's vision and its values of Kindness, Spirit and Responsibility. The School is characterised by a continuous pursuit of excellence and improvement in all aspects of its provision, in order to realise the best possible experiences and outcomes for all pupils. The role of Chief Operating Officer (COO) This is a new post, designed in response to the current spectrum of opportunities facing the School. It will be the most senior non-teaching position in the School's leadership team and will be expected to contribute across all areas of the School's strategic planning and project management. Responsible to the Headmaster and to the Board of Governors, the COO will report directly to, and work closely with, the Headmaster, reporting directly to him The COO will be a member of the Core Leadership Group (CLG) and the wider Senior Management Team (SMT). Chaired by the Headmaster, the CLG is the most senior decision-making body within the executive and comprises the Chief Operating Officer, the Deputy Head, Curriculum (Penni Kerr), the Deputy Head, Residential (Alexandra Rositano), the Deputy Head, Pastoral (Lewis Clarkson) and the Director of Assessment and Therapy (Meriel Davenport). In particular, the COO role will have specific responsibilities to provide leadership and oversight of all the school's core support functions and teams including Finance, Human Resources, Estates & Facilities, IT Services, Administration, Catering and Clerk to the Governors. The successful applicant will be an ambassador and role model for the School's values of Kindness, Spirit and Responsibility. As COO s/he will support the Headmaster and Governors in ensuring the future financial sustainability and efficiency of the school and will be central to the development of strategic planning both at More House, Frensham and more widely. S/he will be adept at change management, organisational planning, and delivering strategic objectives, communicating effectively to secure widespread commitment and engagement. The COO also fulfils the role of Clerk to the Governors, supported by an Assistant Clerk. S/he will attend meetings of the Full Governing Board, the Finance and General Purposes Committee, and other governors' meetings, as required. Hours: Working on-campus at More House School, Frensham, 9am to 5pm Monday to Friday plus such additional hours that are necessary for the proper performance of the duties of the role, but flexibility in respect of working patterns as the role evolves is welcomed. Attendance at School events outside these hours from time to time, including annual Founder's Day (the final Saturday of the academic year (Saturday 13th July 2024). Attendance at meetings of the Governing Body and Governors' sub-committees, as required. There are usually four full-board meetings a year, typically in the evening, and at least six meetings per annum of the Finance and General Purposes Committee. Some flexibility, and the ability to respond to situations in the moment, is required. Remuneration and support: Extremely competitive annual salary, recognising the seniority and skillset of the role, calculated pro-rata, paid in monthly instalments; Five weeks' paid annual-holiday entitlement in addition to public holidays. Defined Contribution Pension with employer's contribution of 6%; Sick-pay; Employee Assistance Programme; Free on-site parking within the School's beautiful grounds; Excellent meals, at no cost, in the School's refectory; Free use of the School's recently-refurbished fitness and gym facilities. Safeguarding: This role is deemed to be one of working in regulated activity, meaning that the post-holder may expect to come into unsupervised contact with?children and young people frequently in the discharge of their duties on campus. As such, the expectations of conduct . click apply for full job details
An exciting opportunity has become available for an Office & Facilities Assistant to work alongside the Office, Facilities and Marketing Manager at our client s science solutions company. A friendly, positive attitude and a willingness to contribute towards seamless business operations, is vital to the success of this role and for the greater good of the business. Office & Facilities Assistant Responsibilities This is a varied role, that involves interaction with employees, guests as well as other external business stakeholders such as contractors and suppliers. You will assist with the office facilities, reception and administrative tasks for other members of staff. The main responsibilities of the role include but are not limited to: Ensuring maintenance works are scheduled, checks are in place and works are logged correctly and updated on a continuous basis. Overseeing the management of reception, answering calls, arranging couriers and sorting post. Arranging travel and event bookings for employees. Tracking and ordering office and kitchen consumables. Raising purchase orders and inputting office and facilities invoices, matching on Xero and keeping on top of payment dates to ensure timely payment to suppliers. Coordinating the training log process, scheduling training and refresher sessions where required for applicable employees. Performing HSE site inductions for all new employees, arranging HSE refresher sessions and completing weekly HSE walk arounds the office to identify health and safety risks. Office & Facilities Assistant Rewards As well as working for a great company, with growing success, you can benefit from: 28 days annual leave (plus bank holidays) Pension scheme Onsite parking The Company Our client provides manufacturers equipment within the science sector. Office & Facilities Assistant Experience Previous experience in supporting business activities with facilities and administrative tasks and responsibilities is essential to this role. You will be familiar with health and safety requirements and the importance of them in the workplace. You will also have demonstrable experience with raising purchase orders and invoice processing. Organised by nature, you will have a natural ability to multitask, prioritise and meet deadlines with a high level of accuracy. A problem-solver, you like to see things through from start to finish, taking ownership of issues whilst exercising a proactive and logical approach to resolution. You will have a collaborative approach to work and suggest ideas for improvement to help streamline business operations and execution. Excellent written and verbal communication skills. Proficient in the use of Microsoft applications such as Word, Excel, Outlook and Teams. Previous use of Finance packages such as Xero are not essential to the success of this role but are highly advantageous. Location OX11 - There is parking on site. Please note, this role requires travel between offices, please only apply if you have a full, clean, UK driving licence and access to a car. This is a full-time role and the working hours are 37.5 per week. Due to the nature of the role, you will be required to work in the office, with the potential to work from home 1 day per week. How to Apply for this Office & Facilities Assistant role Please apply online with an up-to-date CV. Should you have any questions about your application please get in touch with Recruitment Consultant, Jade Lawrence, (url removed) or (phone number removed) There will be a two-stage interview process. After an initial 30 minute video call via TEAMs with the panel, if successful, you will be invited to an in-person interview with the team. Successful candidates will be required to undergo pre-employment vetting checks and must have the right to work in the UK. INDBOOST Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on Twitter, LinkedIn and Facebook. For our latest vacancies follow our Jobs on Twitter
Apr 18, 2024
Full time
An exciting opportunity has become available for an Office & Facilities Assistant to work alongside the Office, Facilities and Marketing Manager at our client s science solutions company. A friendly, positive attitude and a willingness to contribute towards seamless business operations, is vital to the success of this role and for the greater good of the business. Office & Facilities Assistant Responsibilities This is a varied role, that involves interaction with employees, guests as well as other external business stakeholders such as contractors and suppliers. You will assist with the office facilities, reception and administrative tasks for other members of staff. The main responsibilities of the role include but are not limited to: Ensuring maintenance works are scheduled, checks are in place and works are logged correctly and updated on a continuous basis. Overseeing the management of reception, answering calls, arranging couriers and sorting post. Arranging travel and event bookings for employees. Tracking and ordering office and kitchen consumables. Raising purchase orders and inputting office and facilities invoices, matching on Xero and keeping on top of payment dates to ensure timely payment to suppliers. Coordinating the training log process, scheduling training and refresher sessions where required for applicable employees. Performing HSE site inductions for all new employees, arranging HSE refresher sessions and completing weekly HSE walk arounds the office to identify health and safety risks. Office & Facilities Assistant Rewards As well as working for a great company, with growing success, you can benefit from: 28 days annual leave (plus bank holidays) Pension scheme Onsite parking The Company Our client provides manufacturers equipment within the science sector. Office & Facilities Assistant Experience Previous experience in supporting business activities with facilities and administrative tasks and responsibilities is essential to this role. You will be familiar with health and safety requirements and the importance of them in the workplace. You will also have demonstrable experience with raising purchase orders and invoice processing. Organised by nature, you will have a natural ability to multitask, prioritise and meet deadlines with a high level of accuracy. A problem-solver, you like to see things through from start to finish, taking ownership of issues whilst exercising a proactive and logical approach to resolution. You will have a collaborative approach to work and suggest ideas for improvement to help streamline business operations and execution. Excellent written and verbal communication skills. Proficient in the use of Microsoft applications such as Word, Excel, Outlook and Teams. Previous use of Finance packages such as Xero are not essential to the success of this role but are highly advantageous. Location OX11 - There is parking on site. Please note, this role requires travel between offices, please only apply if you have a full, clean, UK driving licence and access to a car. This is a full-time role and the working hours are 37.5 per week. Due to the nature of the role, you will be required to work in the office, with the potential to work from home 1 day per week. How to Apply for this Office & Facilities Assistant role Please apply online with an up-to-date CV. Should you have any questions about your application please get in touch with Recruitment Consultant, Jade Lawrence, (url removed) or (phone number removed) There will be a two-stage interview process. After an initial 30 minute video call via TEAMs with the panel, if successful, you will be invited to an in-person interview with the team. Successful candidates will be required to undergo pre-employment vetting checks and must have the right to work in the UK. INDBOOST Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on Twitter, LinkedIn and Facebook. For our latest vacancies follow our Jobs on Twitter
We are seeking for an Facilities Administrator to join our team. Here are the details of the position: Job title: Facilities Administrator Location: Manchester Working Arrangement: 10 AM - 2 PM Start Date: ASAP Payrate: 11ph PAYE or 14.95 umbrella Role: This role requires the highest level of client care and personal service to be delivered to all visitors, clients and internal stakeholders. The role is defined by the QBE/Mitie values. Reporting to the Regional Facilities Assistant Supervisor, the Facilities Co-ordinator will be required to take responsibility for the daily routine administration and facilities duties within QBE office. To support and operate the Corporate Real Estate Services (CRES) Helpdesk and MAXIMO system as necessary. To coordinate contractor service visits and supplier deliveries of materials Responsible for stocking and ordering stationery Package and send post/parcels using a courier service To arrange team and coffee for meetings and order any catering/lunch requirements for client meetings. To manage the meeting room calendar and manage client parking. Responsible for the milk order and any weekly amendments Ensuring meeting rooms are left tidy for further use. Ensuring meeting rooms are set up as requested Reporting office issues to the CRES Helpdesk and liaising with various contractors who come into the office Reporting landlord issues to the landlord and their helpdesk. Carry out weekly premises checks, to ensure everything is in working order and reporting back to Facilities Operations Manager any issues Carry out monthly cleaning stock audits Create and amend building access passes Support Staff and visitors Knowledge Working knowledge of Health & Safety Processes and own responsibilities. Literacy in Microsoft Office, which includes Outlook/Word/Excel to intermediate level is essential. Able to work with computerized Front of House systems such as Outlook and Maximo If you would like to discuss the role further, please call Varuna on (phone number removed) or Email Varuna on (url removed) . Eden Brown is committed to equality in the workplace and is an equal opportunity employer. Eden Brown is acting as an Employment Business in relation to this vacancy.
Apr 18, 2024
Contractor
We are seeking for an Facilities Administrator to join our team. Here are the details of the position: Job title: Facilities Administrator Location: Manchester Working Arrangement: 10 AM - 2 PM Start Date: ASAP Payrate: 11ph PAYE or 14.95 umbrella Role: This role requires the highest level of client care and personal service to be delivered to all visitors, clients and internal stakeholders. The role is defined by the QBE/Mitie values. Reporting to the Regional Facilities Assistant Supervisor, the Facilities Co-ordinator will be required to take responsibility for the daily routine administration and facilities duties within QBE office. To support and operate the Corporate Real Estate Services (CRES) Helpdesk and MAXIMO system as necessary. To coordinate contractor service visits and supplier deliveries of materials Responsible for stocking and ordering stationery Package and send post/parcels using a courier service To arrange team and coffee for meetings and order any catering/lunch requirements for client meetings. To manage the meeting room calendar and manage client parking. Responsible for the milk order and any weekly amendments Ensuring meeting rooms are left tidy for further use. Ensuring meeting rooms are set up as requested Reporting office issues to the CRES Helpdesk and liaising with various contractors who come into the office Reporting landlord issues to the landlord and their helpdesk. Carry out weekly premises checks, to ensure everything is in working order and reporting back to Facilities Operations Manager any issues Carry out monthly cleaning stock audits Create and amend building access passes Support Staff and visitors Knowledge Working knowledge of Health & Safety Processes and own responsibilities. Literacy in Microsoft Office, which includes Outlook/Word/Excel to intermediate level is essential. Able to work with computerized Front of House systems such as Outlook and Maximo If you would like to discuss the role further, please call Varuna on (phone number removed) or Email Varuna on (url removed) . Eden Brown is committed to equality in the workplace and is an equal opportunity employer. Eden Brown is acting as an Employment Business in relation to this vacancy.
We have an exciting opportunity for an Executive Assistant to join a company in Manchester and become an integral part of the Director's office. Are you an agile and proactive multitasker who thrives in a busy and vibrant environment? Do you take pride in keeping things running smoothly? Are you looking for a demanding and rewarding role, and being a valued member of a team who are committed to scientific excellence and accelerating progress for cancer patients? As the Executive Assistant to the Director, you'll be at the heart of the Centre's operations, ensuring the efficient day-to-day running of the Director's Office as well as supporting the Centre's wider administrative operations. Your duties will be varied, ranging from managing the Director's dynamic diary and inbox DUTIES AND RESPONSIBILITIES Providing full administrative support Managing the Director's diary, including the arrangement of appointments, meetings and functions to maximise the Director's time efficiency. o Monitoring and managing the Director's inbox, ensuring emails are flagged and appropriately dealt with and prioritised. Processing replies on own initiative or from dictation or notes as required. o Assuring discreet handling of all business. o End to end management of meetings - coordinating availability, booking meeting rooms, producing documentation, setting up audio-visual systems, tele/video conferencing facilities, greeting attendees, arranging refreshments as required. o Checking deadlines on incoming requests and upcoming tasks and ensuring sufficient time is allocated in the Director's diary to ensure deadlines are not missed; where possible putting preliminary work in play to assist the Director. o Booking of travel, accommodation, transport and parking and prepare detailed trip itineraries. o Prompt and accurate processing of expense claims including reconciliation of the Director's credit card. o Acting as a point of contact for the Director which may include: dealing with internal and external enquiries; forwarding enquiries to relevant person or department; screening the Director from unnecessary interruptions whenever possible. o Ensuring an efficient flow of communications and information and being aware of current matters within the Centre and beyond. o Accurate production of documents, including e-mails, general correspondence, memos and papers/ presentations as required. o Keeping documents and files up to date and regularly updated including Director's CV, o Taking responsibility for all administrative tasks on behalf of the Director. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 18, 2024
Full time
We have an exciting opportunity for an Executive Assistant to join a company in Manchester and become an integral part of the Director's office. Are you an agile and proactive multitasker who thrives in a busy and vibrant environment? Do you take pride in keeping things running smoothly? Are you looking for a demanding and rewarding role, and being a valued member of a team who are committed to scientific excellence and accelerating progress for cancer patients? As the Executive Assistant to the Director, you'll be at the heart of the Centre's operations, ensuring the efficient day-to-day running of the Director's Office as well as supporting the Centre's wider administrative operations. Your duties will be varied, ranging from managing the Director's dynamic diary and inbox DUTIES AND RESPONSIBILITIES Providing full administrative support Managing the Director's diary, including the arrangement of appointments, meetings and functions to maximise the Director's time efficiency. o Monitoring and managing the Director's inbox, ensuring emails are flagged and appropriately dealt with and prioritised. Processing replies on own initiative or from dictation or notes as required. o Assuring discreet handling of all business. o End to end management of meetings - coordinating availability, booking meeting rooms, producing documentation, setting up audio-visual systems, tele/video conferencing facilities, greeting attendees, arranging refreshments as required. o Checking deadlines on incoming requests and upcoming tasks and ensuring sufficient time is allocated in the Director's diary to ensure deadlines are not missed; where possible putting preliminary work in play to assist the Director. o Booking of travel, accommodation, transport and parking and prepare detailed trip itineraries. o Prompt and accurate processing of expense claims including reconciliation of the Director's credit card. o Acting as a point of contact for the Director which may include: dealing with internal and external enquiries; forwarding enquiries to relevant person or department; screening the Director from unnecessary interruptions whenever possible. o Ensuring an efficient flow of communications and information and being aware of current matters within the Centre and beyond. o Accurate production of documents, including e-mails, general correspondence, memos and papers/ presentations as required. o Keeping documents and files up to date and regularly updated including Director's CV, o Taking responsibility for all administrative tasks on behalf of the Director. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
£25,000 - £28 ,000 29 days holiday + bank holidays Progression available Generous Pension Healthcare package and various other benefits FULL DRIVING LICENCE ESSENTIAL Elevation Recruitment is excited to be representing a third sector business in their recruitment of a Conveyancing and Facilities Assistant. It is a great opportunity to join a business where you an integral part of the team offering support with the management of the property portfolio, leased land and holdings, ensuring compliance with legislation. This is a great opportunity to join a great business who will offer room to progress and develop your skillset with the role. Key Responsibilities of the Conveyancing and Facilities Assistant: Act as the main point of contact for property and estates enquiries Support senior management by providing detailed information on land interests, interpreting land-related documentation, and maintaining records accurately Manage electronic and paper recording systems for estates management Conduct research on land interests, accessing historical records and Land Registry databases Liaise with various stakeholders including clients, partners, contractors, and suppliers Coordinate property repairs and maintenance, liaising with contractors and suppliers, and managing related purchase orders Schedule routine service calls and reactive repairs Conduct annual contractor approvals Conduct site visits as required Collaborate with the finance team to maintain accurate financial records related to property and process invoices Experience required of the Conveyancing and Facilities Assistant: Experience in property or estates management, including residential or commercial property administration Understanding of the charity sector in relation to land (desirable) Strong communication skills with the ability to liaise effectively with clients and third parties Proficiency in Microsoft Office packages and experience with database management. Attention to detail and ability to prioritise tasks. Understanding of confidentiality and sensitivity in dealing with issues.
Apr 18, 2024
Full time
£25,000 - £28 ,000 29 days holiday + bank holidays Progression available Generous Pension Healthcare package and various other benefits FULL DRIVING LICENCE ESSENTIAL Elevation Recruitment is excited to be representing a third sector business in their recruitment of a Conveyancing and Facilities Assistant. It is a great opportunity to join a business where you an integral part of the team offering support with the management of the property portfolio, leased land and holdings, ensuring compliance with legislation. This is a great opportunity to join a great business who will offer room to progress and develop your skillset with the role. Key Responsibilities of the Conveyancing and Facilities Assistant: Act as the main point of contact for property and estates enquiries Support senior management by providing detailed information on land interests, interpreting land-related documentation, and maintaining records accurately Manage electronic and paper recording systems for estates management Conduct research on land interests, accessing historical records and Land Registry databases Liaise with various stakeholders including clients, partners, contractors, and suppliers Coordinate property repairs and maintenance, liaising with contractors and suppliers, and managing related purchase orders Schedule routine service calls and reactive repairs Conduct annual contractor approvals Conduct site visits as required Collaborate with the finance team to maintain accurate financial records related to property and process invoices Experience required of the Conveyancing and Facilities Assistant: Experience in property or estates management, including residential or commercial property administration Understanding of the charity sector in relation to land (desirable) Strong communication skills with the ability to liaise effectively with clients and third parties Proficiency in Microsoft Office packages and experience with database management. Attention to detail and ability to prioritise tasks. Understanding of confidentiality and sensitivity in dealing with issues.
Senior Business Administrator Senior Business Administrator Temporary, ongoing basis where you will be engaged via Hays Location: Chichester Working Environment: On-site Pay type: Competitive hourly pay rate Our Client The World's pre-eminent super-luxury automotive brand based in Goodwood, near Chichester, West Sussex, which comprises its global headquarters and Global Centre of Luxury Manufacturing Excellence. The Role Hays are recruiting for an exciting opportunity for a Senior Business Administrator to join our client on an ongoing long term temporary assignment for an approximate duration of 12 months (rolling, reviewed annually). As a Senior Business Administrator you will support the day-to-day business administration requirements for the Region, which manages the United Kingdom, Europe and Central Asia. The Regional Team covers Sales, Client & Brand Experience and Ownership Services with around 25 associates based both near Goodwood, West Sussex and in Munich, Germany. Key Responsibilities • Making meeting arrangements, including the booking of meeting facilities and catering • Coordination of all hospitality arrangements, invitations, guest information and schedules for group events. • Responsibility for coordination of full itinerary details and compliance. • Operational support for weekly First Line Management (FLM) Meeting, including coordination of agenda, pre-read and minutes. • Organisation of onsite and offsite departmental meetings including timings, locations, agenda setting, guest speakers, delegate attendance, catering & travel arrangements. • Organisation of more informal Regional departmental meetings and huddles. • Arranging Regional visitor itineraries, including transfers, hotel accommodation and catering requirements. • Managing department 'time management', recording vacation, sickness etc in SAP • Management of Purchase Order requirements on behalf of the Region, engaging with relevant teams and finance and purchasing policies. • Supporting the Region with scoping and delivering Regional Strategy workshops and Dealer Conference programmes as required. • Managing Regional management team's travel arrangements and supporting their expenses claims, as required. • Responsibility for managing stationery requirements including but not limited to business cards, letterhead, printer paper, pens, pads etc. • Ensuring that the departmental office is tidy and organised at all time Skills and Qualifications: • Educated to A level or degree level, ideally with an additional European language background. • Excellent organisational, literacy, numeric and PC skills along with excellent interpersonal skills. Secretarial/Personal Assistant experience would be a distinct advantage. • Exceptional communication skills are essential with the ability to communicate at all levels. • Capable of managing a demanding workload, often with constant reprioritization and be able to meet tight deadlines. • Excellent time management, prioritization and attention to detail skills. Be able to act with discretion and deal with matters of a confidential nature. • Be able to work on own initiative and be relied on to work unsupervised. • A 'team player' as well as able to work unsupervised and be self-motivated. • Excellent organisational, literacy, numeric and PC skills are required, ideally along with knowledge of SAP. • Advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook, together with SAP experience. • Benefits: • Competitive hourly rate along with an annual performance related bonus. • Hybrid working. • Hybrid parking on-site with access to a subsidised restaurant. • Hays Go1 training platform which offers a library of over 70,000 courses. • Access to Ben - a flexible employee benefits portal offering support across wide range of topics such as mental health well-being, financial or legal matters. • 35 days annual leave (including bank holidays) What next? If you are interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now on . #
Apr 18, 2024
Contractor
Senior Business Administrator Senior Business Administrator Temporary, ongoing basis where you will be engaged via Hays Location: Chichester Working Environment: On-site Pay type: Competitive hourly pay rate Our Client The World's pre-eminent super-luxury automotive brand based in Goodwood, near Chichester, West Sussex, which comprises its global headquarters and Global Centre of Luxury Manufacturing Excellence. The Role Hays are recruiting for an exciting opportunity for a Senior Business Administrator to join our client on an ongoing long term temporary assignment for an approximate duration of 12 months (rolling, reviewed annually). As a Senior Business Administrator you will support the day-to-day business administration requirements for the Region, which manages the United Kingdom, Europe and Central Asia. The Regional Team covers Sales, Client & Brand Experience and Ownership Services with around 25 associates based both near Goodwood, West Sussex and in Munich, Germany. Key Responsibilities • Making meeting arrangements, including the booking of meeting facilities and catering • Coordination of all hospitality arrangements, invitations, guest information and schedules for group events. • Responsibility for coordination of full itinerary details and compliance. • Operational support for weekly First Line Management (FLM) Meeting, including coordination of agenda, pre-read and minutes. • Organisation of onsite and offsite departmental meetings including timings, locations, agenda setting, guest speakers, delegate attendance, catering & travel arrangements. • Organisation of more informal Regional departmental meetings and huddles. • Arranging Regional visitor itineraries, including transfers, hotel accommodation and catering requirements. • Managing department 'time management', recording vacation, sickness etc in SAP • Management of Purchase Order requirements on behalf of the Region, engaging with relevant teams and finance and purchasing policies. • Supporting the Region with scoping and delivering Regional Strategy workshops and Dealer Conference programmes as required. • Managing Regional management team's travel arrangements and supporting their expenses claims, as required. • Responsibility for managing stationery requirements including but not limited to business cards, letterhead, printer paper, pens, pads etc. • Ensuring that the departmental office is tidy and organised at all time Skills and Qualifications: • Educated to A level or degree level, ideally with an additional European language background. • Excellent organisational, literacy, numeric and PC skills along with excellent interpersonal skills. Secretarial/Personal Assistant experience would be a distinct advantage. • Exceptional communication skills are essential with the ability to communicate at all levels. • Capable of managing a demanding workload, often with constant reprioritization and be able to meet tight deadlines. • Excellent time management, prioritization and attention to detail skills. Be able to act with discretion and deal with matters of a confidential nature. • Be able to work on own initiative and be relied on to work unsupervised. • A 'team player' as well as able to work unsupervised and be self-motivated. • Excellent organisational, literacy, numeric and PC skills are required, ideally along with knowledge of SAP. • Advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook, together with SAP experience. • Benefits: • Competitive hourly rate along with an annual performance related bonus. • Hybrid working. • Hybrid parking on-site with access to a subsidised restaurant. • Hays Go1 training platform which offers a library of over 70,000 courses. • Access to Ben - a flexible employee benefits portal offering support across wide range of topics such as mental health well-being, financial or legal matters. • 35 days annual leave (including bank holidays) What next? If you are interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now on . #
Helpdesk Coordinator Facilities Management - Bury Town Centre Up to £27,000 About the Company We are working with a growing UK Wide Facilities Management organisation who are looking for a couple of people for their growing Helpdesk based in Bury Town Centre. Helpdesk Coordinator The Rewards Salary up to £27,000 dependant on experience in a similar role. Benefits Helpdesk Coordinator Requirements To monitor the helpdesk and proactively manage reactive and planned tasks through the CAFM system. To manage the maintenance office administration systems. To manage & update computerised PPM and work records. To ensure PPM work orders are produced via help desk orders and documents. To respond on the telephone/email to client requests and dispatch the appropriate engineer. To manage and produce reports, survey data and general maintenance related business letters. To input completed work orders and produce associated reports from the database. To monitor outstanding work orders and produce backlog reports. To assist in invoice disputes by document preparation and control. Motivate and manage other Admin staff and manage their training requirements. Requiring someone who has worked on a helpdesk already if possible Helpdesk Coordinator Responsibilities To proactively manage reactive and planned tasks through their CAFM system, undertake general administration and telephone duties. Produce maintenance related documents, generate work orders and reports, data inputting of completed work orders, time sheets and service reports. This role would suit a Helpdesk Team Leader, Customer Service Administrator, Helpdesk Assistant, Help desk Coordinator, Helpdesk Manager, Service co-ordinator, Service assistant, Service Planner, Service Scheduler, or Facilities Assistant. About Us Detail2Recruitment acts as an employment agency in respect of this position. Please note, due to a high volume of applications, you may not receive a response if unsuccessful. For information on how we may use, process, store and disclose your Personal Information, please refer to (url removed)/privacy-policy
Apr 18, 2024
Full time
Helpdesk Coordinator Facilities Management - Bury Town Centre Up to £27,000 About the Company We are working with a growing UK Wide Facilities Management organisation who are looking for a couple of people for their growing Helpdesk based in Bury Town Centre. Helpdesk Coordinator The Rewards Salary up to £27,000 dependant on experience in a similar role. Benefits Helpdesk Coordinator Requirements To monitor the helpdesk and proactively manage reactive and planned tasks through the CAFM system. To manage the maintenance office administration systems. To manage & update computerised PPM and work records. To ensure PPM work orders are produced via help desk orders and documents. To respond on the telephone/email to client requests and dispatch the appropriate engineer. To manage and produce reports, survey data and general maintenance related business letters. To input completed work orders and produce associated reports from the database. To monitor outstanding work orders and produce backlog reports. To assist in invoice disputes by document preparation and control. Motivate and manage other Admin staff and manage their training requirements. Requiring someone who has worked on a helpdesk already if possible Helpdesk Coordinator Responsibilities To proactively manage reactive and planned tasks through their CAFM system, undertake general administration and telephone duties. Produce maintenance related documents, generate work orders and reports, data inputting of completed work orders, time sheets and service reports. This role would suit a Helpdesk Team Leader, Customer Service Administrator, Helpdesk Assistant, Help desk Coordinator, Helpdesk Manager, Service co-ordinator, Service assistant, Service Planner, Service Scheduler, or Facilities Assistant. About Us Detail2Recruitment acts as an employment agency in respect of this position. Please note, due to a high volume of applications, you may not receive a response if unsuccessful. For information on how we may use, process, store and disclose your Personal Information, please refer to (url removed)/privacy-policy
Leicestershire Fire and Rescue
Braunstone, Leicestershire
Leicestershire Fire and Rescue Service have a vacancy available for you to join them as District Administrative Assistant. About the District Administrative Assistant role: The successful candidate will provide general administrative support to the Station Manager and the team for Blaby District. You will be based at Southern Fire and Rescue Station, you must be willing on occasion to travel to Leicestershire Fire and Rescue Service sites within Leicester, Leicestershire and Rutland for training, courses or other administrative duties. What we are looking for in our District Administrative Assistant: You will have relevant experience in a clerical or administrative environment, performing general office duties such as responding to telephone and email enquiries, digital scanning and photocopying whilst providing exceptional customer service. Experience of using Microsoft products is essential, as is the ability to follow and implement administrative systems and procedures, and the ability to determine priorities and planning workloads within agreed deadlines. You will have good communication skills enabling you to communicate effectively at all levels within the organisation and with external stakeholders. The successful applicant will be required to work 18.5 hours (part time) per week, specific hours will be discussed at interview. There may be some occasions for you to be flexible to attend station meetings. Benefits you'll receive as our District Administrative Assistant: Competitive salary Flexible working Generous leave entitlement plus public holidays Full support for ongoing professional development On-site gym facilities Free onsite parking Access to an emergency services Blue Light discount card Use of our in-house occupational health unit, which includes fitness support Access to the Service s 24/7 Employee Assistance Program Public sector pension (subject to pension scheme rules). You will automatically be enrolled into the Local Government Pension Scheme (LGPS), which is a tax-approved, defined-benefit occupational pension scheme. Your contributions are based on your earnings, and you can choose from different income options when you retire. Leicestershire Fire and Rescue Service is committed to promoting equality, diversity and inclusion in the workplace. Furthermore, we want to create a work environment where everyone feels safe, can be themselves and can perform their roles to the best of their abilities. We have signed up with a number of nationally recognised organisations that promote equality, diversity and inclusion and we are working with them to help us achieve our objectives. These organisations include: Employers Network for Equality and Inclusion Department of Works and Pension s Disability Confident scheme British Sign Language Charter Asians in the Fire Service Association Closing date: 23: April 2024 Interview and test date: WC 22 April 2024 If you feel you have the skills and experience to become our District Administrative Assistant then please click apply now We d love to hear from you!
Apr 18, 2024
Full time
Leicestershire Fire and Rescue Service have a vacancy available for you to join them as District Administrative Assistant. About the District Administrative Assistant role: The successful candidate will provide general administrative support to the Station Manager and the team for Blaby District. You will be based at Southern Fire and Rescue Station, you must be willing on occasion to travel to Leicestershire Fire and Rescue Service sites within Leicester, Leicestershire and Rutland for training, courses or other administrative duties. What we are looking for in our District Administrative Assistant: You will have relevant experience in a clerical or administrative environment, performing general office duties such as responding to telephone and email enquiries, digital scanning and photocopying whilst providing exceptional customer service. Experience of using Microsoft products is essential, as is the ability to follow and implement administrative systems and procedures, and the ability to determine priorities and planning workloads within agreed deadlines. You will have good communication skills enabling you to communicate effectively at all levels within the organisation and with external stakeholders. The successful applicant will be required to work 18.5 hours (part time) per week, specific hours will be discussed at interview. There may be some occasions for you to be flexible to attend station meetings. Benefits you'll receive as our District Administrative Assistant: Competitive salary Flexible working Generous leave entitlement plus public holidays Full support for ongoing professional development On-site gym facilities Free onsite parking Access to an emergency services Blue Light discount card Use of our in-house occupational health unit, which includes fitness support Access to the Service s 24/7 Employee Assistance Program Public sector pension (subject to pension scheme rules). You will automatically be enrolled into the Local Government Pension Scheme (LGPS), which is a tax-approved, defined-benefit occupational pension scheme. Your contributions are based on your earnings, and you can choose from different income options when you retire. Leicestershire Fire and Rescue Service is committed to promoting equality, diversity and inclusion in the workplace. Furthermore, we want to create a work environment where everyone feels safe, can be themselves and can perform their roles to the best of their abilities. We have signed up with a number of nationally recognised organisations that promote equality, diversity and inclusion and we are working with them to help us achieve our objectives. These organisations include: Employers Network for Equality and Inclusion Department of Works and Pension s Disability Confident scheme British Sign Language Charter Asians in the Fire Service Association Closing date: 23: April 2024 Interview and test date: WC 22 April 2024 If you feel you have the skills and experience to become our District Administrative Assistant then please click apply now We d love to hear from you!
The Vacancy We are currently recruiting for a Receptionist / Facilities Assistant to join our Bristol office. This is a combined role covering the daily Front-of-House with some admin and IT functions. Being the main point of contact for clients visiting the offices by creating an excellent first impression, as well as the main contact for all internal clients within the office. Duties will include: Front of House Duties: Providing a warm, welcoming first impression of the highest standard when meeting clients entering the building Promptly and courteously answering and recording telephone/reception enquiries and dealing with persons calling at the office with appointments or documents Look after clients in reception area, notifying fee earners of their arrival and showing them into the meeting rooms as required Consistently logging every item and visitor for the records with time and fee earner s details Providing refreshments for clients/meetings where requested and always offer on arrival Working with tact and discretion with clients on the telephone/face-to-face Using Microsoft Teams, answer telephone enquiries promptly and efficiently There might be the necessity to cover the reception function in another RWK Goodman office Ability to flex up and cover colleagues during Annual leave Administrative Duties: Delivering internal support to all internal RWK Goodman client requests as and when required Investigating and responding accordingly to any reports of breakdowns or faults. In conjunction with the local facilities team contacting or arranging maintenance/repair of services where required Assisting the client contact manager in the procurement of consumables, non-consumables and general services for the office Managing storeroom, control of rubbish/recycling and kitchen standards Oversee cleaning standards; liaise with company if issues arise Distribution of files/deeds/wills from off-site storage premises Liaising with the local facilities team regarding post, scanning and reprographics and scanning and archives to store Dealing efficiently with all internal departmental file requests Health & Safety: Any relevant and necessary tasks as requested by the Client Contact Manager IT: Provide remote hands for the IT service team. Responsibilities may include checking cable connections, swapping peripherals (keyboards, mice) and being the on-site contact for using the Video Conferencing equipment Skills, Experience and Attributes: Minimum of 5 GCSEs A-C (Including English and Maths) Experience of working within a receptionist role in a professional services environment Experience of undertaking general admin duties i.e. reprographics, scanning, filing, photocopying etc Experience of dealing with telephone-based enquiries and utilising a switchboard Excellent organisation capability with the ability to effectively prioritise Customer service focused Front of house experience Prepared to undertake ancillary duties The Company We re RWK Goodman a progressive Top 100 law firm. We exist to unlock potential and create a lasting positive impact for our clients, colleagues and communities. Our purpose is what drives our business forward. It s our guiding principle. And it s why our clients trust us to be their life-long legal partner. Over 570 colleagues. 36 specialist areas. 3 core divisions. With offices across the South West, Thames Valley and London. We are widely known for our technical expertise and diverse client base across industries and sectors. As a people-focused firm, ours is a culture of heart, not ego. In our inclusive environment, we support each other as we strive for success. For ourselves. For each other. And for our clients and communities. We know our people are what sets us apart. That s why we re committed to creating a dynamic and inclusive environment where you can thrive and achieve your full potential. Because this isn t just another job in law . This is an opportunity for ambitious legal professionals to develop rewarding careers, in a culture that cares. We re on a mission to create a dynamic and inclusive culture. And that starts with our recruitment process. If you have a disability, whether visible or not, we want to work with you every step of the way. Because we want to give you the best chance of success when you apply. If you need any reasonable adjustments to accommodate your disability, such as extra time on written assessments, an accessible interview room or a quiet space before and after the interview, please speak to our Recruitment Team so that we can work together to help bring your best self. Career Development Over a number of years, we have developed a robust and transparent framework which shows you exactly what you need to achieve in order to grow your career at the firm. This isn t just about hitting KPIs. The framework helps you to understand how your contribution and behaviours are woven together to create the basis for your progression in the firm. From Secretary to Partner, you can see exactly what is expected of you along the way.
Apr 18, 2024
Full time
The Vacancy We are currently recruiting for a Receptionist / Facilities Assistant to join our Bristol office. This is a combined role covering the daily Front-of-House with some admin and IT functions. Being the main point of contact for clients visiting the offices by creating an excellent first impression, as well as the main contact for all internal clients within the office. Duties will include: Front of House Duties: Providing a warm, welcoming first impression of the highest standard when meeting clients entering the building Promptly and courteously answering and recording telephone/reception enquiries and dealing with persons calling at the office with appointments or documents Look after clients in reception area, notifying fee earners of their arrival and showing them into the meeting rooms as required Consistently logging every item and visitor for the records with time and fee earner s details Providing refreshments for clients/meetings where requested and always offer on arrival Working with tact and discretion with clients on the telephone/face-to-face Using Microsoft Teams, answer telephone enquiries promptly and efficiently There might be the necessity to cover the reception function in another RWK Goodman office Ability to flex up and cover colleagues during Annual leave Administrative Duties: Delivering internal support to all internal RWK Goodman client requests as and when required Investigating and responding accordingly to any reports of breakdowns or faults. In conjunction with the local facilities team contacting or arranging maintenance/repair of services where required Assisting the client contact manager in the procurement of consumables, non-consumables and general services for the office Managing storeroom, control of rubbish/recycling and kitchen standards Oversee cleaning standards; liaise with company if issues arise Distribution of files/deeds/wills from off-site storage premises Liaising with the local facilities team regarding post, scanning and reprographics and scanning and archives to store Dealing efficiently with all internal departmental file requests Health & Safety: Any relevant and necessary tasks as requested by the Client Contact Manager IT: Provide remote hands for the IT service team. Responsibilities may include checking cable connections, swapping peripherals (keyboards, mice) and being the on-site contact for using the Video Conferencing equipment Skills, Experience and Attributes: Minimum of 5 GCSEs A-C (Including English and Maths) Experience of working within a receptionist role in a professional services environment Experience of undertaking general admin duties i.e. reprographics, scanning, filing, photocopying etc Experience of dealing with telephone-based enquiries and utilising a switchboard Excellent organisation capability with the ability to effectively prioritise Customer service focused Front of house experience Prepared to undertake ancillary duties The Company We re RWK Goodman a progressive Top 100 law firm. We exist to unlock potential and create a lasting positive impact for our clients, colleagues and communities. Our purpose is what drives our business forward. It s our guiding principle. And it s why our clients trust us to be their life-long legal partner. Over 570 colleagues. 36 specialist areas. 3 core divisions. With offices across the South West, Thames Valley and London. We are widely known for our technical expertise and diverse client base across industries and sectors. As a people-focused firm, ours is a culture of heart, not ego. In our inclusive environment, we support each other as we strive for success. For ourselves. For each other. And for our clients and communities. We know our people are what sets us apart. That s why we re committed to creating a dynamic and inclusive environment where you can thrive and achieve your full potential. Because this isn t just another job in law . This is an opportunity for ambitious legal professionals to develop rewarding careers, in a culture that cares. We re on a mission to create a dynamic and inclusive culture. And that starts with our recruitment process. If you have a disability, whether visible or not, we want to work with you every step of the way. Because we want to give you the best chance of success when you apply. If you need any reasonable adjustments to accommodate your disability, such as extra time on written assessments, an accessible interview room or a quiet space before and after the interview, please speak to our Recruitment Team so that we can work together to help bring your best self. Career Development Over a number of years, we have developed a robust and transparent framework which shows you exactly what you need to achieve in order to grow your career at the firm. This isn t just about hitting KPIs. The framework helps you to understand how your contribution and behaviours are woven together to create the basis for your progression in the firm. From Secretary to Partner, you can see exactly what is expected of you along the way.
What you'll be doing? As Maintenance Assistant, you will be responsible for carrying out general maintenance of the property and assisting with the upkeep of the facilities to the highest standards to deliver an excellent guest experience. You will ensure completion of the daily job list and maintenanceschedules with an eye for detail and passion for fixing things. You must meet time deadlines, liaise with contractors and assist the Group Maintenance Manager with health and safety, ensuring all company, statutory and legal regulatory requirements are met at all times. What you'll need? The ideal candidate will have previous maintenance experience in hotels, including, electrical, plumbing and decorating. You will have practical working knowledge of all aspects of maintenance, health and safety and fire regulations. You will be a very hands-on person, self-motivated, with a very proactive approach. Qualified by experience, qualifications would be advantageous such as plumbing. What's in it for you? We are proud to offer great places to work with our teams at the heart of all we do - we lead with a values led approach towards based on Heart, Honesty, Spirit and Team, which were written 'by our people for our people'. Our bespoke Eden Extra's benefits platform offers: Enhanced annual leave - 31 days annual leave entitlement, rising to 33 days with service; Fairly distributed Service Charge/Gratuties paid monthly; Discounts and cashback across 800 high street and food retailers, gyms, days out, restaurants/takeaways and utilities. Access to our wellbeing centre with Hello Fresh Recipes, fitness video's and money management tools; Cycle to Work Scheme and Electric Vehicle Lease Scheme; Health plans for dental, optical, alternative health care + 24 hour GP access; Discounted stays, spa treatments, golf and leisure access across EHC properties; Support via our Wellbeing Strategy based on Money, Mind, Body & Heart; anything from financial wellbeing to domestic violence and family friendly policies; we genuinely CARE about our people; Access to Eden Engage - our employee portal with regular team news; Grow with us via apprenticeships and bespoke leadership programmes - RISE & THRIVE; Enhanced familyfriendly policies- we want to help you feel fully supported during anysignificant life events. Return to work financial support for those returningfrom maternity leave; You'll also get free parking, meals on duty, uniform etc .but you already knew that, right? Our culture focuses on collaborationso we regularly involve our teams in helping to shape this via: - An opinion that counts .regular surveys and forums that ask YOU for YOURopinion; - A 'You said, we did' approach so that you know we're taking your feedbackseriously; - A commitment to Sustainability & Wellbeing with employee champions in everyhotel & HQ; Eden Hotel Collection is a passionate advocate of providing equitable workplace's, as such we seek to recruit, develop and retain the most talented people from a variety of backgrounds, perspectives, and skills. We therefore encourage applications from all genders, races, religions, ages and sexual orientations, as well as parents, people living with disabilities, and any other groups that could bring diverse perspectives to EHC. INDMP INDHOTEL
Apr 18, 2024
Full time
What you'll be doing? As Maintenance Assistant, you will be responsible for carrying out general maintenance of the property and assisting with the upkeep of the facilities to the highest standards to deliver an excellent guest experience. You will ensure completion of the daily job list and maintenanceschedules with an eye for detail and passion for fixing things. You must meet time deadlines, liaise with contractors and assist the Group Maintenance Manager with health and safety, ensuring all company, statutory and legal regulatory requirements are met at all times. What you'll need? The ideal candidate will have previous maintenance experience in hotels, including, electrical, plumbing and decorating. You will have practical working knowledge of all aspects of maintenance, health and safety and fire regulations. You will be a very hands-on person, self-motivated, with a very proactive approach. Qualified by experience, qualifications would be advantageous such as plumbing. What's in it for you? We are proud to offer great places to work with our teams at the heart of all we do - we lead with a values led approach towards based on Heart, Honesty, Spirit and Team, which were written 'by our people for our people'. Our bespoke Eden Extra's benefits platform offers: Enhanced annual leave - 31 days annual leave entitlement, rising to 33 days with service; Fairly distributed Service Charge/Gratuties paid monthly; Discounts and cashback across 800 high street and food retailers, gyms, days out, restaurants/takeaways and utilities. Access to our wellbeing centre with Hello Fresh Recipes, fitness video's and money management tools; Cycle to Work Scheme and Electric Vehicle Lease Scheme; Health plans for dental, optical, alternative health care + 24 hour GP access; Discounted stays, spa treatments, golf and leisure access across EHC properties; Support via our Wellbeing Strategy based on Money, Mind, Body & Heart; anything from financial wellbeing to domestic violence and family friendly policies; we genuinely CARE about our people; Access to Eden Engage - our employee portal with regular team news; Grow with us via apprenticeships and bespoke leadership programmes - RISE & THRIVE; Enhanced familyfriendly policies- we want to help you feel fully supported during anysignificant life events. Return to work financial support for those returningfrom maternity leave; You'll also get free parking, meals on duty, uniform etc .but you already knew that, right? Our culture focuses on collaborationso we regularly involve our teams in helping to shape this via: - An opinion that counts .regular surveys and forums that ask YOU for YOURopinion; - A 'You said, we did' approach so that you know we're taking your feedbackseriously; - A commitment to Sustainability & Wellbeing with employee champions in everyhotel & HQ; Eden Hotel Collection is a passionate advocate of providing equitable workplace's, as such we seek to recruit, develop and retain the most talented people from a variety of backgrounds, perspectives, and skills. We therefore encourage applications from all genders, races, religions, ages and sexual orientations, as well as parents, people living with disabilities, and any other groups that could bring diverse perspectives to EHC. INDMP INDHOTEL
Your new company You'll be working for a well known private sector organisation in Chippenham on a 9-month FTC Your new role Your key responsibilities will include the following: Fixed Asset inbox query management Providing support to the whole finance team. Capital expenditure Reporting & Back Checks Control. Completion of all relevant balance sheet reconciliations. Fixed Asset Accounting including additions and disposals Keeping up to date with continuous improvement and process improvement. Half year and full year statutory reporting requirements to support the audit process. What you'll need to succeed Experience of working in an office environment, Studying for a recognised accounting qualification (AAT/CIMA/ACCA) Experience of completion of balance sheet reconciliations, Experience of working under pressure, prioritising and managing competing deadlines Demonstrating teamwork and togetherness to achieve goals, Capability to identify process improvements that deliver quality/efficiency benefits, Ability to demonstrate excellent MS Excel skills (Vlookups, Pivot tables) What you'll get in return £30,000 Hybrid working Flexible working options 25 days holiday plus bank holidays (Pro rata) Free on-site parking Brand-new office with excellent facilities Healthcare Cash Plan Cycle to work scheme 37 working hrs a week What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Apr 18, 2024
Full time
Your new company You'll be working for a well known private sector organisation in Chippenham on a 9-month FTC Your new role Your key responsibilities will include the following: Fixed Asset inbox query management Providing support to the whole finance team. Capital expenditure Reporting & Back Checks Control. Completion of all relevant balance sheet reconciliations. Fixed Asset Accounting including additions and disposals Keeping up to date with continuous improvement and process improvement. Half year and full year statutory reporting requirements to support the audit process. What you'll need to succeed Experience of working in an office environment, Studying for a recognised accounting qualification (AAT/CIMA/ACCA) Experience of completion of balance sheet reconciliations, Experience of working under pressure, prioritising and managing competing deadlines Demonstrating teamwork and togetherness to achieve goals, Capability to identify process improvements that deliver quality/efficiency benefits, Ability to demonstrate excellent MS Excel skills (Vlookups, Pivot tables) What you'll get in return £30,000 Hybrid working Flexible working options 25 days holiday plus bank holidays (Pro rata) Free on-site parking Brand-new office with excellent facilities Healthcare Cash Plan Cycle to work scheme 37 working hrs a week What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Meridian Business Support
Aylesbury, Buckinghamshire
An opportunity has arisen for Reach Truck Drivers to join our Distribution Site ?based in? Aston Clinton, Aylesbury (HP22) . IMMEDIATE START - WEEKLY PAY - MONDAY TO FRIDAY SHIFT PATTERN & WEEKEND OVERTIME AVAILABLE Reach Truck Driver : AM SHIFT 06:00 - 14:30 - £15.00 Overtime £22.50 Sunday £30.00 Reach Truck Driver : PM SHIFT 14:00 - 22:30 - £15.95 Overtime £23.93 Sunday £31.90As a Reach Truck Driver , you will support both inward & outward stock deliveries , picking and packing products from our vast product line to complete customers orders and ensure accuracy on each and every order and is sent out right first time. With excellent facilities on site from free parking to Canteen & communal rest areas alongside being part of our fantastic new distribution team . Reach Truck Driver Benefits: Free hot drinks Full pay rates throughout training (including induction) Weekly pay - every Friday Temp to perm opportunities and career progression Overtime available in busy periods Agency On-site team presence for guidance and support Immediate starts are available PLEASE APPLY ONLINE TODAY and a member of the team will be in contact The location of the job is in?Aston Clinton, Aylesbury (HP22) and you will need to be able to get to this location on your own accord - there is a free car park available and Aylesbury (HP22) train station is a 15 minute drive away. Would suit: Warehouse Operative, Operative, Production, production, Hygiene operative, warehouse, operative, logistics' operatives, stores, stockroom, yard, warehouse assistant, picker, packer, fulfilment operative, stock controller, restocker, stock replenishment. FLT & ForkLift driver - REACH.
Apr 18, 2024
Full time
An opportunity has arisen for Reach Truck Drivers to join our Distribution Site ?based in? Aston Clinton, Aylesbury (HP22) . IMMEDIATE START - WEEKLY PAY - MONDAY TO FRIDAY SHIFT PATTERN & WEEKEND OVERTIME AVAILABLE Reach Truck Driver : AM SHIFT 06:00 - 14:30 - £15.00 Overtime £22.50 Sunday £30.00 Reach Truck Driver : PM SHIFT 14:00 - 22:30 - £15.95 Overtime £23.93 Sunday £31.90As a Reach Truck Driver , you will support both inward & outward stock deliveries , picking and packing products from our vast product line to complete customers orders and ensure accuracy on each and every order and is sent out right first time. With excellent facilities on site from free parking to Canteen & communal rest areas alongside being part of our fantastic new distribution team . Reach Truck Driver Benefits: Free hot drinks Full pay rates throughout training (including induction) Weekly pay - every Friday Temp to perm opportunities and career progression Overtime available in busy periods Agency On-site team presence for guidance and support Immediate starts are available PLEASE APPLY ONLINE TODAY and a member of the team will be in contact The location of the job is in?Aston Clinton, Aylesbury (HP22) and you will need to be able to get to this location on your own accord - there is a free car park available and Aylesbury (HP22) train station is a 15 minute drive away. Would suit: Warehouse Operative, Operative, Production, production, Hygiene operative, warehouse, operative, logistics' operatives, stores, stockroom, yard, warehouse assistant, picker, packer, fulfilment operative, stock controller, restocker, stock replenishment. FLT & ForkLift driver - REACH.
The Arden Hotel, Stratford-upon-Avon
Stratford-upon-avon, Warwickshire
What you'll be doing? As Maintenance Assistant, you will be responsible for carrying out general maintenance of the property and assisting with the upkeep of the facilities to the highest standards to deliver an excellent guest experience. You will ensure completion of the daily job list and maintenance schedules with an eye for detail and passion for fixing things. You must meet time deadlines, liaise with contractors and assist the Group Maintenance Manager with health and safety, ensuring all company, statutory and legal regulatory requirements are met at all times. What you'll need? The ideal candidate will have previous maintenance experience in hotels, including, electrical, plumbing and decorating. You will have practical working knowledge of all aspects of maintenance, health and safety and fire regulations. You will be a very hands-on person, self-motivated, with a very proactive approach. Qualified by experience, qualifications would be advantageous such as plumbing and electrician What's in it for you? We are proud to offer great places to work with our teams at the heart of all we do - we lead with a values led approach towards based on Heart, Honesty, Spirit and Team, which were written 'by our people for our people'. Our bespoke Eden Extra's benefits platform offers: Enhanced annual leave - 31 days annual leave entitlement, rising to 33 days with service; Fairly distributed Service Charge/Gratuities paid monthly; Discounts and cashback across 800 high street and food retailers, gyms, days out, restaurants/takeaways and utilities. Access to our wellbeing centre with Hello Fresh Recipes, fitness video's and money management tools; Cycle to Work Scheme and Electric Vehicle Lease Scheme; Health plans for dental, optical, alternative health care + 24 hour GP access; Discounted stays, spa treatments, golf and leisure access across EHC properties; Support via our Wellbeing Strategy based on Money, Mind, Body & Heart; anything from financial wellbeing to domestic violence and family friendly policies; we genuinely CARE about our people; Access to Eden Engage - our employee portal with regular team news; Grow with us via apprenticeships and bespoke leadership programmes - RISE & THRIVE; Enhanced family-friendly policies- we want to help you feel fully supported during any significant life events. Return to work financial support for those returning from maternity leave; You'll also get free parking, meals on duty, uniform etc .but you already knew that, right? Our culture focuses on collaborations we regularly involve our teams in helping to shape this via: - An opinion that counts .regular surveys and forums that ask YOU for YOUR opinion; - A 'You said, we did' approach so that you know we're taking your feedback seriously; - A commitment to Sustainability & Wellbeing with employee champions in every hotel & HQ; Eden Hotel Collection is a passionate advocate of providing equitable workplace's, as such we seek to recruit, develop and retain the most talented people from a variety of backgrounds, perspectives, and skills. We therefore encourage applications from all genders, races, religions, ages and sexual orientations, as well as parents, people living with disabilities, and any other groups that could bring diverse perspectives to EHC. INDHP INDHOTEL
Apr 18, 2024
Full time
What you'll be doing? As Maintenance Assistant, you will be responsible for carrying out general maintenance of the property and assisting with the upkeep of the facilities to the highest standards to deliver an excellent guest experience. You will ensure completion of the daily job list and maintenance schedules with an eye for detail and passion for fixing things. You must meet time deadlines, liaise with contractors and assist the Group Maintenance Manager with health and safety, ensuring all company, statutory and legal regulatory requirements are met at all times. What you'll need? The ideal candidate will have previous maintenance experience in hotels, including, electrical, plumbing and decorating. You will have practical working knowledge of all aspects of maintenance, health and safety and fire regulations. You will be a very hands-on person, self-motivated, with a very proactive approach. Qualified by experience, qualifications would be advantageous such as plumbing and electrician What's in it for you? We are proud to offer great places to work with our teams at the heart of all we do - we lead with a values led approach towards based on Heart, Honesty, Spirit and Team, which were written 'by our people for our people'. Our bespoke Eden Extra's benefits platform offers: Enhanced annual leave - 31 days annual leave entitlement, rising to 33 days with service; Fairly distributed Service Charge/Gratuities paid monthly; Discounts and cashback across 800 high street and food retailers, gyms, days out, restaurants/takeaways and utilities. Access to our wellbeing centre with Hello Fresh Recipes, fitness video's and money management tools; Cycle to Work Scheme and Electric Vehicle Lease Scheme; Health plans for dental, optical, alternative health care + 24 hour GP access; Discounted stays, spa treatments, golf and leisure access across EHC properties; Support via our Wellbeing Strategy based on Money, Mind, Body & Heart; anything from financial wellbeing to domestic violence and family friendly policies; we genuinely CARE about our people; Access to Eden Engage - our employee portal with regular team news; Grow with us via apprenticeships and bespoke leadership programmes - RISE & THRIVE; Enhanced family-friendly policies- we want to help you feel fully supported during any significant life events. Return to work financial support for those returning from maternity leave; You'll also get free parking, meals on duty, uniform etc .but you already knew that, right? Our culture focuses on collaborations we regularly involve our teams in helping to shape this via: - An opinion that counts .regular surveys and forums that ask YOU for YOUR opinion; - A 'You said, we did' approach so that you know we're taking your feedback seriously; - A commitment to Sustainability & Wellbeing with employee champions in every hotel & HQ; Eden Hotel Collection is a passionate advocate of providing equitable workplace's, as such we seek to recruit, develop and retain the most talented people from a variety of backgrounds, perspectives, and skills. We therefore encourage applications from all genders, races, religions, ages and sexual orientations, as well as parents, people living with disabilities, and any other groups that could bring diverse perspectives to EHC. INDHP INDHOTEL
Are you looking for a new role with a great local employer? If so, this could be the ideal role for you! Due to continued success and rapid growth, The West Group are looking for Facilities Assistant to join their team in Waterlooville. This is a part time role working 20 hours per week. What can The West Group offer you? Salary of 12,500 per annum Death in service benefit Private medical insurance Cycle to Work scheme Excellent training and development What will you be doing? Joining the team as a Facilities Assistant, you will be responsible for cleaning and maintaining all company facilities to a world class standard. Leading by example, you will promote a positive and motivating team environment, whilst proactively seeking training and Continuous Improvement opportunities. Other duties include but are not limited to: Keep all company facilities always cleaned and maintained to a world class standard, inclusive of but not limited to the following: Sweeping, vacuuming, and mopping of floors. Dusting and wiping of all surfaces, such as windowsills, skirting boards and tables. Maintaining excellent standards of hygiene and cleanliness in all areas. Ensuring hygiene products are routinely stocked and topped up, such as handwash, hand sanitizer and toilet toll. Ensuring that kitchens and bathrooms are cleaned daily and maintained to a world class standard of cleanliness and hygiene. Keeping internal windows clean and smear free. Emptying of bins and disposal of rubbish in all areas. Sanitising and wiping of all door handles and human touch points. Keep cleaning supplies stored safely and ensure that they are always appropriately stocked to ensure maximum efficiency. Conduct works out of usual hours as the role requires and work irregular shifts when necessary. Act as a keyholder for all buildings. What do you need? As our Facilities Assistant, you will possess cleaning experience on a large scale along with: Ability to demonstrate knowledge and understanding of cleaning chemicals, proper storage, and disposal methods as well as colour coding. Ability to deliver world class standards of cleanliness and hygiene. Excellent attention to detail. Knowledge of health and safety standards. Physically able to cope with labour intensive work. Reliable and punctual. Full driving licence preferred. Who are The West Group? The West Group's capabilities as a supplier of both components and production services for the miniature fluid control market gives us an extensive portfolio of services for manufacturers requiring a specialist out-sourcing partner. Knowledge gained over fifty years of operation is supported by our highly skilled, experienced and specialist teams. We have developed long-standing relationships with an increasing number of customers as a result of our ability to bring the component and service elements together. We have an excellent working environment which encourages close collaboration between departments. If you have the skills and experience to excel as a Facilities Assistant with us, please apply.
Apr 18, 2024
Full time
Are you looking for a new role with a great local employer? If so, this could be the ideal role for you! Due to continued success and rapid growth, The West Group are looking for Facilities Assistant to join their team in Waterlooville. This is a part time role working 20 hours per week. What can The West Group offer you? Salary of 12,500 per annum Death in service benefit Private medical insurance Cycle to Work scheme Excellent training and development What will you be doing? Joining the team as a Facilities Assistant, you will be responsible for cleaning and maintaining all company facilities to a world class standard. Leading by example, you will promote a positive and motivating team environment, whilst proactively seeking training and Continuous Improvement opportunities. Other duties include but are not limited to: Keep all company facilities always cleaned and maintained to a world class standard, inclusive of but not limited to the following: Sweeping, vacuuming, and mopping of floors. Dusting and wiping of all surfaces, such as windowsills, skirting boards and tables. Maintaining excellent standards of hygiene and cleanliness in all areas. Ensuring hygiene products are routinely stocked and topped up, such as handwash, hand sanitizer and toilet toll. Ensuring that kitchens and bathrooms are cleaned daily and maintained to a world class standard of cleanliness and hygiene. Keeping internal windows clean and smear free. Emptying of bins and disposal of rubbish in all areas. Sanitising and wiping of all door handles and human touch points. Keep cleaning supplies stored safely and ensure that they are always appropriately stocked to ensure maximum efficiency. Conduct works out of usual hours as the role requires and work irregular shifts when necessary. Act as a keyholder for all buildings. What do you need? As our Facilities Assistant, you will possess cleaning experience on a large scale along with: Ability to demonstrate knowledge and understanding of cleaning chemicals, proper storage, and disposal methods as well as colour coding. Ability to deliver world class standards of cleanliness and hygiene. Excellent attention to detail. Knowledge of health and safety standards. Physically able to cope with labour intensive work. Reliable and punctual. Full driving licence preferred. Who are The West Group? The West Group's capabilities as a supplier of both components and production services for the miniature fluid control market gives us an extensive portfolio of services for manufacturers requiring a specialist out-sourcing partner. Knowledge gained over fifty years of operation is supported by our highly skilled, experienced and specialist teams. We have developed long-standing relationships with an increasing number of customers as a result of our ability to bring the component and service elements together. We have an excellent working environment which encourages close collaboration between departments. If you have the skills and experience to excel as a Facilities Assistant with us, please apply.
We are IT Recruitment Specialists partnered with a prestigious Global Consultancy who required a Catering or Chef Assistant - RAF Coningsby Location working onsite, the balance of time will be remote for one of their public sector Clients based in the UK. IR35: This role is inside of IR35 Initial duration: 4 months Minimum Requirement: Undertake food and beverage services to customers. Operate equipment in a still room. Perform the duties of a receptionist. Prepare a bar and serve products to customers. Maintain cellar stocks and cleanliness. Profit Protection - including till work Manage the upkeep and cleanliness of the Dining Facilities Previous Bar/hospitality work experience requiredFood safety - basic understanding preferably level 2 If you are interested in this position and would like to learn more, please send through your CV and we will get in touch with you as soon as possible. Please note, candidates are often Shortlisted within 48 hours.
Apr 18, 2024
Contractor
We are IT Recruitment Specialists partnered with a prestigious Global Consultancy who required a Catering or Chef Assistant - RAF Coningsby Location working onsite, the balance of time will be remote for one of their public sector Clients based in the UK. IR35: This role is inside of IR35 Initial duration: 4 months Minimum Requirement: Undertake food and beverage services to customers. Operate equipment in a still room. Perform the duties of a receptionist. Prepare a bar and serve products to customers. Maintain cellar stocks and cleanliness. Profit Protection - including till work Manage the upkeep and cleanliness of the Dining Facilities Previous Bar/hospitality work experience requiredFood safety - basic understanding preferably level 2 If you are interested in this position and would like to learn more, please send through your CV and we will get in touch with you as soon as possible. Please note, candidates are often Shortlisted within 48 hours.
Food Service Assistant Vertas Group Limited Elmswell Primary School 22.5 hours per week, 38 weeks per year Monday to Friday: 10.00am - 14.30pm £11.44 per hour We're looking for a dedicated Food Service Assistant who wants to make a difference and thrives in a challenging environment. This is a fantastic opportunity to extend your Catering experience, or to kickstart your career with extensive training in order for you to achieve your career goals. About us: Vertas is one of the fastest growing multi-services facilities management companies in the UK. Our passion is driven by putting our colleagues and customers at the heart of everything we do. The Food Service Assistant will have: Great customer service and communication skills. Passion for sustainability. A Team player providing an excellent service across the Vertas Group. The ability to make the best decisions with Vertas in mind. Listening and responding to c leagues, customers and suppliers to achieve the best outcome. The ability to adapt and respond to change in a growing organisation. Main responsibilities include: Layout and display food for counter service, including receiving prepared meals and checking of temperatures and also the layout of dining room furniture. Assist in the serving of meals. Collect and dispose of waste food and materials. Clean the dining room and put furniture away. Wash-up or clean all items of crockery, cutlery, cooking utensils, equipment, etc. in accordance with Vertas Catering policies, reporting any faults or defects noticed to the Head of Kitchen. Vertas is committed to safeguarding the welfare of children and the successful candidate will be required to apply for an Enhanced Disclosure from the Disclosure and Barring Service and declare any cautions, convictions, reprimands or final warnings which are not protected as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013). Benefits : Non contractual benefits Lifeworks high street and online discounts Company Pension WeCare 24/7 employee assistance including remote GP and counselling Mental Health First Aiders Vertas Finest Recognition Scheme Annual Making the Difference Awards Refer a friend rewards Personal Development opportunities including Aspire to Inspire and self led learning We want enthusiastic individuals with a positive working attitude to join our team of 4,000 colleagues across the UK. Vertas Group are an inclusive and equal opportunities employer who believe that our people power what we do. We aim to ensure that our workforce reflects the diversity of the communities in which it operates. This job description is current. It may be amended in any way following consultation with the post holder to take account of changes or anticipated changes in the organisation or management of Vertas Limited.
Apr 18, 2024
Full time
Food Service Assistant Vertas Group Limited Elmswell Primary School 22.5 hours per week, 38 weeks per year Monday to Friday: 10.00am - 14.30pm £11.44 per hour We're looking for a dedicated Food Service Assistant who wants to make a difference and thrives in a challenging environment. This is a fantastic opportunity to extend your Catering experience, or to kickstart your career with extensive training in order for you to achieve your career goals. About us: Vertas is one of the fastest growing multi-services facilities management companies in the UK. Our passion is driven by putting our colleagues and customers at the heart of everything we do. The Food Service Assistant will have: Great customer service and communication skills. Passion for sustainability. A Team player providing an excellent service across the Vertas Group. The ability to make the best decisions with Vertas in mind. Listening and responding to c leagues, customers and suppliers to achieve the best outcome. The ability to adapt and respond to change in a growing organisation. Main responsibilities include: Layout and display food for counter service, including receiving prepared meals and checking of temperatures and also the layout of dining room furniture. Assist in the serving of meals. Collect and dispose of waste food and materials. Clean the dining room and put furniture away. Wash-up or clean all items of crockery, cutlery, cooking utensils, equipment, etc. in accordance with Vertas Catering policies, reporting any faults or defects noticed to the Head of Kitchen. Vertas is committed to safeguarding the welfare of children and the successful candidate will be required to apply for an Enhanced Disclosure from the Disclosure and Barring Service and declare any cautions, convictions, reprimands or final warnings which are not protected as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013). Benefits : Non contractual benefits Lifeworks high street and online discounts Company Pension WeCare 24/7 employee assistance including remote GP and counselling Mental Health First Aiders Vertas Finest Recognition Scheme Annual Making the Difference Awards Refer a friend rewards Personal Development opportunities including Aspire to Inspire and self led learning We want enthusiastic individuals with a positive working attitude to join our team of 4,000 colleagues across the UK. Vertas Group are an inclusive and equal opportunities employer who believe that our people power what we do. We aim to ensure that our workforce reflects the diversity of the communities in which it operates. This job description is current. It may be amended in any way following consultation with the post holder to take account of changes or anticipated changes in the organisation or management of Vertas Limited.
A sector leading FM provider are hiring an Assistant FM for a corporate contract in central London. Your new company My client are a leading FM provider within their sector, and they are hiring an Assistant Facilities Manager to join their team on a permanent basis to work at a client site in central London. This is a corporate office contract with an investment firm at an excellent location in central London. Your new role As Assistant Facilities Manager, you will support the Facilities Manager in delivering exceptional FM services at a corporate site, focused on delivering hard & soft services. You will be responsible for an office floor of the client's space. Key duties will include: Supporting the facilities manager Taking ownership of FM of a floor of the client's space Liaising with multiple stakeholders - clients on site Facilities admin and coordination Overseeing some in-house cleaners and operatives Liaising with contractors What you'll need to succeed To succeed in this role you will require some experience in a facilities capacity, and the drive and desire to develop within the FM industry. You will require understanding of facilities services in a commercial environment, and relevant experience working within a corporate environment is desirable. What you'll get in return When successful in securing this role you will receive a permanent contract with a leading FM provider within the corporate services sector. You will also receive: £33,000 - £40,000 salary depending on experience Opportunities to develop in FM Other company benefits such as employer pension scheme What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #
Apr 18, 2024
Full time
A sector leading FM provider are hiring an Assistant FM for a corporate contract in central London. Your new company My client are a leading FM provider within their sector, and they are hiring an Assistant Facilities Manager to join their team on a permanent basis to work at a client site in central London. This is a corporate office contract with an investment firm at an excellent location in central London. Your new role As Assistant Facilities Manager, you will support the Facilities Manager in delivering exceptional FM services at a corporate site, focused on delivering hard & soft services. You will be responsible for an office floor of the client's space. Key duties will include: Supporting the facilities manager Taking ownership of FM of a floor of the client's space Liaising with multiple stakeholders - clients on site Facilities admin and coordination Overseeing some in-house cleaners and operatives Liaising with contractors What you'll need to succeed To succeed in this role you will require some experience in a facilities capacity, and the drive and desire to develop within the FM industry. You will require understanding of facilities services in a commercial environment, and relevant experience working within a corporate environment is desirable. What you'll get in return When successful in securing this role you will receive a permanent contract with a leading FM provider within the corporate services sector. You will also receive: £33,000 - £40,000 salary depending on experience Opportunities to develop in FM Other company benefits such as employer pension scheme What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #
Job Reference: /AR/28-03/1132/22 Job Title: Operations Administrator Location: London Salary: Competitive Hours per week: Monday to Friday - 08:00 - 16:00 - 40 hours per week Business Overview Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates. Role Overview We are currently recruiting for an Operations Administrator to join our passionate and driven team based at our London office. To be responsible and accountable for the organisation of the Commercial window cleaning team(s), enabling the delivery of PPM and specialist cleaning services in an efficient, professional and customer- focused manner by supporting the Operations Assistant and Account Director for the London Commercial team. Benefits Informal hybrid/flexible working arrangements 25 days holiday + bank holidays Free fruit in our offices Employee Referral Scheme (if you refer a successful candidate to one of our vacancies) Wide range of retail discounts Regular social and charity events are held in our offices Get involved in charity events in the local community Wellbeing Discounted gym membership Eye test £25 voucher and up to £100 towards glasses Join our Cycle to Work scheme via salary sacrifice Access to CHROMA , our internal colleague-led diversity and inclusion community join a committee or take part in our D&I initiatives and events Access to internal Mental Health First Aiders Career development and recognition Immediate access to Opportunity our internal Learning and Development platform Required professional membership fees paid for Opportunity to win monthly Atalian Servest Superstar Awards Long service awards Key Responsibilities: Responsible for keeping within the parameters and budgetary requisite set down for each contract. Ensuring signoff systems are up to date so operatives can record completed works. Maintaining databases of works inc. PPM planners, works lists etc. Booking in works with site/contacts, raising permits, completing pre-site forms where necessary. Handling and resolving operational queries. Supporting the billing of completed works each month, working to month end deadlines, handling commercial billing queries and providing supporting evidence as required. Ordering of consumables and equipment for the London team, ensuring PO numbers or Virtual Credit cards have been correctly raised and used against orders. Maintaining records of orders and being able to provide details of team spend to the Account Director. Logging of quotations raised by the team and ensuring all works to be billed have PO numbers which are logged on the correct documents for billing. Cover for annual leave of Ops Assistant and continual support to the Operations Managers within the London Commercial and wider SWC management team. Providing support to operatives where necessary, including booking in operatives holiday, ensuring delivery of works is unaffected and booking of hotels/transport for staff working away from home. Providing accurate and regular reports to the management on client performance Supporting personnel management, including staff recruitment, performance assessment, training, and mentoring for the central team. Maintaining high performance levels for service-related processes and implementing improvement activities wherever necessary. Developing a deep understanding of projects to gain insights into the scope of service delivery. Ensure all SWC and client systems, policies and procedures are adhered to. Ensure that all Health and Safety planning, including risk assessments, COSHH, PPE and Health and Safety Plans co-ordinated by Account Director. Assist with Site Audits Be a Health and Safety ambassador and take a proactive approach to Health and Safety Management and promote good habits and methods of work. Maintain records of RAMs, schedules, training certificates and H&S records via teams and any other shared platforms. Taking ownership of customer complaints, coordinating with resolution parties, and establishing effective communication between stakeholders. In-depth knowledge of escalation procedures, incident management, and other disciplines related to service delivery. Identify any cost saving opportunities and service delivery innovations. Assist with creation of adverts for SWC vacancies to indeed or equivalent. Take responsibility for the provision of in-house training for the operational team. Will ensure that new starter inductions are carried out for operational team. Support the disciplinary/grievance procedures for the operational team as outlined in employee handbook. Ability to interact effectively at all levels with clients and staff, and to represent SWC in a competent and professional manner. Ability to assess capabilities and motivate staff to deliver the quality of work, to meet and where possible exceed the clients expectations. Additional customer focused responsibilities: Take responsibility of service delivery to ensure outstanding customer service to the client, customers, and visitors. Be a customer service champion and take a proactive approach to customer service management. Provide regular reports and attend planned and ad- hoc meetings with client representatives to ensure service delivery satisfaction. To understand the working relationship between SWC and the client to ensure all actions work to maintain the relationship. Develop customer service training across the SWC team. About You: Applicants must have the right to work in the UK Experience within the industry Experience in supporting a large team Experience in meeting client deadlines. Experience with using management tools such as Big Change, Concept, Salesforce Excellent communication skills, both written and verbal. The bulk of the job is communicating with clients and internal contacts. You must have the ability to communicate with people of all levels. Time Management Skills At times you will have conflicting priorities and will need to be able to prioritise your tasks effectively. You must have the ability to work well on your own, be self-sufficient and motivated whilst also being comfortable working as part of a team and following instruction. Ability to interact effectively at all levels with clients and staff, and to represent SWC in a competent and professional manner. Ability to assess capabilities and motivate staff to deliver the quality of work to meet and where possible exceed the clients expectations. Excellent organisational, planning and time management skills Logical thinking with creative problem-so
Apr 18, 2024
Full time
Job Reference: /AR/28-03/1132/22 Job Title: Operations Administrator Location: London Salary: Competitive Hours per week: Monday to Friday - 08:00 - 16:00 - 40 hours per week Business Overview Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates. Role Overview We are currently recruiting for an Operations Administrator to join our passionate and driven team based at our London office. To be responsible and accountable for the organisation of the Commercial window cleaning team(s), enabling the delivery of PPM and specialist cleaning services in an efficient, professional and customer- focused manner by supporting the Operations Assistant and Account Director for the London Commercial team. Benefits Informal hybrid/flexible working arrangements 25 days holiday + bank holidays Free fruit in our offices Employee Referral Scheme (if you refer a successful candidate to one of our vacancies) Wide range of retail discounts Regular social and charity events are held in our offices Get involved in charity events in the local community Wellbeing Discounted gym membership Eye test £25 voucher and up to £100 towards glasses Join our Cycle to Work scheme via salary sacrifice Access to CHROMA , our internal colleague-led diversity and inclusion community join a committee or take part in our D&I initiatives and events Access to internal Mental Health First Aiders Career development and recognition Immediate access to Opportunity our internal Learning and Development platform Required professional membership fees paid for Opportunity to win monthly Atalian Servest Superstar Awards Long service awards Key Responsibilities: Responsible for keeping within the parameters and budgetary requisite set down for each contract. Ensuring signoff systems are up to date so operatives can record completed works. Maintaining databases of works inc. PPM planners, works lists etc. Booking in works with site/contacts, raising permits, completing pre-site forms where necessary. Handling and resolving operational queries. Supporting the billing of completed works each month, working to month end deadlines, handling commercial billing queries and providing supporting evidence as required. Ordering of consumables and equipment for the London team, ensuring PO numbers or Virtual Credit cards have been correctly raised and used against orders. Maintaining records of orders and being able to provide details of team spend to the Account Director. Logging of quotations raised by the team and ensuring all works to be billed have PO numbers which are logged on the correct documents for billing. Cover for annual leave of Ops Assistant and continual support to the Operations Managers within the London Commercial and wider SWC management team. Providing support to operatives where necessary, including booking in operatives holiday, ensuring delivery of works is unaffected and booking of hotels/transport for staff working away from home. Providing accurate and regular reports to the management on client performance Supporting personnel management, including staff recruitment, performance assessment, training, and mentoring for the central team. Maintaining high performance levels for service-related processes and implementing improvement activities wherever necessary. Developing a deep understanding of projects to gain insights into the scope of service delivery. Ensure all SWC and client systems, policies and procedures are adhered to. Ensure that all Health and Safety planning, including risk assessments, COSHH, PPE and Health and Safety Plans co-ordinated by Account Director. Assist with Site Audits Be a Health and Safety ambassador and take a proactive approach to Health and Safety Management and promote good habits and methods of work. Maintain records of RAMs, schedules, training certificates and H&S records via teams and any other shared platforms. Taking ownership of customer complaints, coordinating with resolution parties, and establishing effective communication between stakeholders. In-depth knowledge of escalation procedures, incident management, and other disciplines related to service delivery. Identify any cost saving opportunities and service delivery innovations. Assist with creation of adverts for SWC vacancies to indeed or equivalent. Take responsibility for the provision of in-house training for the operational team. Will ensure that new starter inductions are carried out for operational team. Support the disciplinary/grievance procedures for the operational team as outlined in employee handbook. Ability to interact effectively at all levels with clients and staff, and to represent SWC in a competent and professional manner. Ability to assess capabilities and motivate staff to deliver the quality of work, to meet and where possible exceed the clients expectations. Additional customer focused responsibilities: Take responsibility of service delivery to ensure outstanding customer service to the client, customers, and visitors. Be a customer service champion and take a proactive approach to customer service management. Provide regular reports and attend planned and ad- hoc meetings with client representatives to ensure service delivery satisfaction. To understand the working relationship between SWC and the client to ensure all actions work to maintain the relationship. Develop customer service training across the SWC team. About You: Applicants must have the right to work in the UK Experience within the industry Experience in supporting a large team Experience in meeting client deadlines. Experience with using management tools such as Big Change, Concept, Salesforce Excellent communication skills, both written and verbal. The bulk of the job is communicating with clients and internal contacts. You must have the ability to communicate with people of all levels. Time Management Skills At times you will have conflicting priorities and will need to be able to prioritise your tasks effectively. You must have the ability to work well on your own, be self-sufficient and motivated whilst also being comfortable working as part of a team and following instruction. Ability to interact effectively at all levels with clients and staff, and to represent SWC in a competent and professional manner. Ability to assess capabilities and motivate staff to deliver the quality of work to meet and where possible exceed the clients expectations. Excellent organisational, planning and time management skills Logical thinking with creative problem-so
Introduction to the role The Lloyd's Market Association (LMA) has a London based vacancy sitting within the Business Support team, providing full Executive Assistant (EA) support to a member of the Leadership Team. Core remit includes extensive diary management, inbox management, collating and assisting in the production of communications, coordinating travel and itineraries and organising events and meetings. This role plays an essential part in providing high level support to the wider LMA and supporting the Business Support Team Manager to provide a safe and tidy working environment. As such, it will be a requirement to spend up to 5 days a week in the office, to meet with business needs. Job Purpose To provide full EA support to a member of the LMA Leadership Team, operating as a gatekeeper. The role holder will work collaboratively as a member of the Business Support team to meet with overall LMA business needs sharing workloads. Key Accountabilities Full diary management: diary management for a member of the Leadership Team. Diary support: absence cover / support to members of the Business Support Team. Meetings: Organise internal and external / committee meetings: Source and book venues and / or meeting rooms Organise refreshments Organise equipment and materials as required i.e. stationery, name badges etc Send invitations, communications and preparation and distribute agendas / meeting papers (if appropriate) Keep a log of all regular meetings and contact details Manage meeting follow up; coordinate all meeting actions, ensure they are properly recorded and dealt with, including any necessary follow-up communications. Event management: end to-end organisation and management of both internal and external events: Source and book venues Manage event budgets (where applicable) Organise refreshments Organise equipment and materials as required i.e. stationery, name badges etc Send invitations, communications and manage registrations and queries Attend events (where applicable) to offer support. Travel: arrange travel, hotel accommodation and itineraries within budget constraints. Creation of business documentation including PowerPoint presentations in accordance with branding guidelines. Assist with the development and delivery of business area specific communications - internal and external. Team tracker: t ake ownership and proactively track progress against the team(s) projects and report on progress in line with the Engagement Strategy. Office support: Carry out office inductions for all new staff members Support with H&S -support the BST Manager with risk assessments, DSE assessments, training and audits. Manage all Lloyd's pass holder requests and cancellations including hospitality passes Support the BST Manager to manage the office space including moves or refurbishments and changes to workstations Build and maintain relationships with key service providers; Assist the BST Manager with supplier reviews; source new service providers where applicable Assist the BST Manager by sending timely communications to staff with information about the office, Lloyd's and / or the City i.e. warnings of train strikes. IMIS updates: proactive ongoing management of the member database (IMIS) ensuring content is kept up to date for all member companies under the guidance of the Communications team and your Leadership Team member(s). Website: proactively update the LMA's website pages in a timely manner under the direction of the business area(s). Reception cover: cover the LMA reception desk during busy periods and periods of absence (holiday and sickness, for example). Key tasks will include to: Greet visitors and offer refreshments as required Ensure reception, meeting rooms and the staff room are tidy and well stocked Manage the LMA email inbox, responding to queries quickly Order stationery, couriers, visitor passes and refreshments Liaise with Lloyd's Facilities and Security to resolve any issues. LMA culture: organise events, services & activities and create communications to positively enhance the LMA internal culture and environment i.e. social, charitable activities. Build and maintain good working relationships with members, in particular counterparts from Managing Agencies and other relevant organisations including the Corporation of Lloyd's, LMG, LIIBA, IUA, DXC, etc. Maintain a high level of confidentiality, sensitivity and political awareness when dealing with highly sensitive data and operating as gatekeeper of your respective Leadership Team member(s). In addition to the above key accountabilities, you may be required to undertake other duties, from time to time, as the organisation may reasonably require. Education and Qualifications The role requires individuals of A-level / equivalent calibre. Experience Excellent diary management. Email management for managers. Travel coordination and event management. An ability to manage various systems and processes. Excellent IT Skills (MS Office, Word, Excel and Power Point Presentations).
Apr 18, 2024
Full time
Introduction to the role The Lloyd's Market Association (LMA) has a London based vacancy sitting within the Business Support team, providing full Executive Assistant (EA) support to a member of the Leadership Team. Core remit includes extensive diary management, inbox management, collating and assisting in the production of communications, coordinating travel and itineraries and organising events and meetings. This role plays an essential part in providing high level support to the wider LMA and supporting the Business Support Team Manager to provide a safe and tidy working environment. As such, it will be a requirement to spend up to 5 days a week in the office, to meet with business needs. Job Purpose To provide full EA support to a member of the LMA Leadership Team, operating as a gatekeeper. The role holder will work collaboratively as a member of the Business Support team to meet with overall LMA business needs sharing workloads. Key Accountabilities Full diary management: diary management for a member of the Leadership Team. Diary support: absence cover / support to members of the Business Support Team. Meetings: Organise internal and external / committee meetings: Source and book venues and / or meeting rooms Organise refreshments Organise equipment and materials as required i.e. stationery, name badges etc Send invitations, communications and preparation and distribute agendas / meeting papers (if appropriate) Keep a log of all regular meetings and contact details Manage meeting follow up; coordinate all meeting actions, ensure they are properly recorded and dealt with, including any necessary follow-up communications. Event management: end to-end organisation and management of both internal and external events: Source and book venues Manage event budgets (where applicable) Organise refreshments Organise equipment and materials as required i.e. stationery, name badges etc Send invitations, communications and manage registrations and queries Attend events (where applicable) to offer support. Travel: arrange travel, hotel accommodation and itineraries within budget constraints. Creation of business documentation including PowerPoint presentations in accordance with branding guidelines. Assist with the development and delivery of business area specific communications - internal and external. Team tracker: t ake ownership and proactively track progress against the team(s) projects and report on progress in line with the Engagement Strategy. Office support: Carry out office inductions for all new staff members Support with H&S -support the BST Manager with risk assessments, DSE assessments, training and audits. Manage all Lloyd's pass holder requests and cancellations including hospitality passes Support the BST Manager to manage the office space including moves or refurbishments and changes to workstations Build and maintain relationships with key service providers; Assist the BST Manager with supplier reviews; source new service providers where applicable Assist the BST Manager by sending timely communications to staff with information about the office, Lloyd's and / or the City i.e. warnings of train strikes. IMIS updates: proactive ongoing management of the member database (IMIS) ensuring content is kept up to date for all member companies under the guidance of the Communications team and your Leadership Team member(s). Website: proactively update the LMA's website pages in a timely manner under the direction of the business area(s). Reception cover: cover the LMA reception desk during busy periods and periods of absence (holiday and sickness, for example). Key tasks will include to: Greet visitors and offer refreshments as required Ensure reception, meeting rooms and the staff room are tidy and well stocked Manage the LMA email inbox, responding to queries quickly Order stationery, couriers, visitor passes and refreshments Liaise with Lloyd's Facilities and Security to resolve any issues. LMA culture: organise events, services & activities and create communications to positively enhance the LMA internal culture and environment i.e. social, charitable activities. Build and maintain good working relationships with members, in particular counterparts from Managing Agencies and other relevant organisations including the Corporation of Lloyd's, LMG, LIIBA, IUA, DXC, etc. Maintain a high level of confidentiality, sensitivity and political awareness when dealing with highly sensitive data and operating as gatekeeper of your respective Leadership Team member(s). In addition to the above key accountabilities, you may be required to undertake other duties, from time to time, as the organisation may reasonably require. Education and Qualifications The role requires individuals of A-level / equivalent calibre. Experience Excellent diary management. Email management for managers. Travel coordination and event management. An ability to manage various systems and processes. Excellent IT Skills (MS Office, Word, Excel and Power Point Presentations).
ROLE OVERVIEW We are recruiting an Executive Assistant to join the Business Development ("BD") department within the Business Services function, based at the firm's Head Office in London. The Business Development Executive Assistant will provide professional and client-focused support to the Heads Of BD primarily, as well as support across the whole department as required. The BD department is responsible for Communications and PR, Research and Insight, Digital, Pitching and Global Client Development. KEY RESPONSIBILITIES The key responsibilities of this role are set out below and there may be others which are not listed. You may be required on occasion to work outside our normal working hours of 9:30am to 5:30pm. Be a point of contact for the BD team and provide PA support to certain of the BD leadership team. Proactively manage diaries and emails, including highlighting and rectifying clashes, ensure Outlook invitations are responded to and understand the Head's priorities for the day and individual preferences. Support on certain compliance projects including the Code of Business Conduct and Due Diligence Programme. Organise internal and external meetings, to include law firm meetings, regular team meetings/social events, including all ancillary arrangements such as booking meeting rooms and refreshments and proactively preparing any necessary paperwork. Attend these meetings and progress action points as appropriate. Manage the International "Master Events List". Arrange all team business travel, including ordering currency and creating itineraries and maintaining up-to-date knowledge and training in relation to the current travel booking policies and procedures. Maintain and monitor the team's budget, process all payments and expenses and keep records of what has been paid. Manage and monitor team holidays, sickness and other absences where appropriate, ensuring they are kept up to date in the HR absence calendar. Update team email distribution lists and team specific documents where necessary. Update the team intranet pages (OneNote) to ensure key information, contacts and organisational/structure charts are created and maintained. Maintain and update process and procedure manuals and suggest improvements for greater efficiency where appropriate. Provide Executive Assistant support to the BD/Heads Of on initiatives, projects, programmes, conferences and events and departmental strategy, building a comprehensive knowledge of both cyclical departmental activities and ongoing projects. Liaise with other business services Executive Assistants, and Practice Support Managers in the legal groups, to ensure collaboration, sharing of ideas and best practice, consistency of approach and to work as a seamless Executive Assistant function for the firm. Provide team support to cover absences for other business services Executive Assistants and during times of increased workload. Provide administrative support for new joiners to the department where relevant, including arranging introductory meetings and induction schedules. Draft, create, amend and format high quality correspondence, letters, documents, agendas, reports, presentations, diagrams and spreadsheets. Support the Comms team to deliver the Weekly ONE internal newsletter on the firm's email and intranet platforms. Provide central admin for the 'Around the Firm' Carousel of content posted to the homepage of onement the firm's intranet. Liaise with Digital Team to access regular reports on performance of the Weekly ONE digital newsletter. Track and produce media coverage reports for the Comms team using media monitoring platform. Act as a change champion and first-responder, supporting issues and challenges experienced by BD's and Heads Of following the introduction of new processes and systems. Provide general administrative support, such as minute taking, fielding queries, processing expenses, filing, printing, photocopying and scanning. Liaising with facilities and premises on office moves, health and safety requirements. Maintain a comprehensive knowledge of, and ensure compliance with, quality standards, and the firm's policies in general. Input and maintain Dynamics content for key contacts. Undertake additional ad hoc duties to support the group, as identified by the team Head and as necessary. CANDIDATE PROFILE Candidates for this position must have: Excellent attention to detail and use of grammar. Excellent interpersonal and communication skills and the ability to work well within a team/be a strong team-player, and to interact at all levels. Ability to build strong relationships with internal and external clients. Commercial acumen and a solution-focused attitude. Accuracy and pride in their work product. Collaborative and supportive of the business and its initiatives, and a willingness to get to grips with new technology, taking the training opportunities provided by the firm. Proficiency in all Microsoft Office packages. Fast and accurate touch typist. Resilience and ability to work in a fast paced, high demand environment. Knowledge of or ability to learn basic, day-to-day aspects of email marketing and intranet systems like Concep and SharePoint. The ability to confidently manage and prioritise a varied workflow, and to remain proactive and flexible at all times. The ability to anticipate and identify potential problems and provide innovative solutions. Excellent organisational skills, with the ability to multi-task, keep calm under pressure and work to tight deadlines. Experience of working in a diverse team whilst fostering an inclusive team culture. Adaptable and open to change and a willingness and confidence to make suggestions for change where appropriate. High level of professionalism and integrity; displaying the highest standard of professional ethics.
Apr 18, 2024
Full time
ROLE OVERVIEW We are recruiting an Executive Assistant to join the Business Development ("BD") department within the Business Services function, based at the firm's Head Office in London. The Business Development Executive Assistant will provide professional and client-focused support to the Heads Of BD primarily, as well as support across the whole department as required. The BD department is responsible for Communications and PR, Research and Insight, Digital, Pitching and Global Client Development. KEY RESPONSIBILITIES The key responsibilities of this role are set out below and there may be others which are not listed. You may be required on occasion to work outside our normal working hours of 9:30am to 5:30pm. Be a point of contact for the BD team and provide PA support to certain of the BD leadership team. Proactively manage diaries and emails, including highlighting and rectifying clashes, ensure Outlook invitations are responded to and understand the Head's priorities for the day and individual preferences. Support on certain compliance projects including the Code of Business Conduct and Due Diligence Programme. Organise internal and external meetings, to include law firm meetings, regular team meetings/social events, including all ancillary arrangements such as booking meeting rooms and refreshments and proactively preparing any necessary paperwork. Attend these meetings and progress action points as appropriate. Manage the International "Master Events List". Arrange all team business travel, including ordering currency and creating itineraries and maintaining up-to-date knowledge and training in relation to the current travel booking policies and procedures. Maintain and monitor the team's budget, process all payments and expenses and keep records of what has been paid. Manage and monitor team holidays, sickness and other absences where appropriate, ensuring they are kept up to date in the HR absence calendar. Update team email distribution lists and team specific documents where necessary. Update the team intranet pages (OneNote) to ensure key information, contacts and organisational/structure charts are created and maintained. Maintain and update process and procedure manuals and suggest improvements for greater efficiency where appropriate. Provide Executive Assistant support to the BD/Heads Of on initiatives, projects, programmes, conferences and events and departmental strategy, building a comprehensive knowledge of both cyclical departmental activities and ongoing projects. Liaise with other business services Executive Assistants, and Practice Support Managers in the legal groups, to ensure collaboration, sharing of ideas and best practice, consistency of approach and to work as a seamless Executive Assistant function for the firm. Provide team support to cover absences for other business services Executive Assistants and during times of increased workload. Provide administrative support for new joiners to the department where relevant, including arranging introductory meetings and induction schedules. Draft, create, amend and format high quality correspondence, letters, documents, agendas, reports, presentations, diagrams and spreadsheets. Support the Comms team to deliver the Weekly ONE internal newsletter on the firm's email and intranet platforms. Provide central admin for the 'Around the Firm' Carousel of content posted to the homepage of onement the firm's intranet. Liaise with Digital Team to access regular reports on performance of the Weekly ONE digital newsletter. Track and produce media coverage reports for the Comms team using media monitoring platform. Act as a change champion and first-responder, supporting issues and challenges experienced by BD's and Heads Of following the introduction of new processes and systems. Provide general administrative support, such as minute taking, fielding queries, processing expenses, filing, printing, photocopying and scanning. Liaising with facilities and premises on office moves, health and safety requirements. Maintain a comprehensive knowledge of, and ensure compliance with, quality standards, and the firm's policies in general. Input and maintain Dynamics content for key contacts. Undertake additional ad hoc duties to support the group, as identified by the team Head and as necessary. CANDIDATE PROFILE Candidates for this position must have: Excellent attention to detail and use of grammar. Excellent interpersonal and communication skills and the ability to work well within a team/be a strong team-player, and to interact at all levels. Ability to build strong relationships with internal and external clients. Commercial acumen and a solution-focused attitude. Accuracy and pride in their work product. Collaborative and supportive of the business and its initiatives, and a willingness to get to grips with new technology, taking the training opportunities provided by the firm. Proficiency in all Microsoft Office packages. Fast and accurate touch typist. Resilience and ability to work in a fast paced, high demand environment. Knowledge of or ability to learn basic, day-to-day aspects of email marketing and intranet systems like Concep and SharePoint. The ability to confidently manage and prioritise a varied workflow, and to remain proactive and flexible at all times. The ability to anticipate and identify potential problems and provide innovative solutions. Excellent organisational skills, with the ability to multi-task, keep calm under pressure and work to tight deadlines. Experience of working in a diverse team whilst fostering an inclusive team culture. Adaptable and open to change and a willingness and confidence to make suggestions for change where appropriate. High level of professionalism and integrity; displaying the highest standard of professional ethics.