Executive Assistant Salary: 35k+ DOE Location: Leeds, West Yorkshire Permanent Opportunity, Immediate start The Executive Assistant will receive Amazing Benefits: 25 days holiday plus bank holidays Holiday Flex - Buy or sell additional holiday Cycle to work scheme Benefits platform that includes discounts across multiple retailers, leisure providers etc. Company funded Health Benefits Discounted gym membership Service recognition and reward Personal car leases via salary sacrifice Search are currently representing a leading provider of private care homes across the country, and are looking to grow their team and employ a dynamic, resourceful and experienced Executive Assistant to support at board level. This is a great opportunity to step into a fully autonomous role where you have the ability to make it your own, and build professional relationships with senior stakeholders within the business. The Key Duties of the Executive Assistant Diary Management Organising and scheduling meetings on behalf of C-suite executives Inbox management of all emails Meeting Minutes - supporting where required Updating CQC Reports and details Adhoc duties where required The Key Requirements of the Executive Assistant Good attention to detail Flexibility to travel nationally when required Ability to prioritise and organise daily workload If you are interested in the opportunity, and want to know more, please apply or call through to the Leeds Business Support team at Search for more information about your next role. Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
Mar 29, 2024
Full time
Executive Assistant Salary: 35k+ DOE Location: Leeds, West Yorkshire Permanent Opportunity, Immediate start The Executive Assistant will receive Amazing Benefits: 25 days holiday plus bank holidays Holiday Flex - Buy or sell additional holiday Cycle to work scheme Benefits platform that includes discounts across multiple retailers, leisure providers etc. Company funded Health Benefits Discounted gym membership Service recognition and reward Personal car leases via salary sacrifice Search are currently representing a leading provider of private care homes across the country, and are looking to grow their team and employ a dynamic, resourceful and experienced Executive Assistant to support at board level. This is a great opportunity to step into a fully autonomous role where you have the ability to make it your own, and build professional relationships with senior stakeholders within the business. The Key Duties of the Executive Assistant Diary Management Organising and scheduling meetings on behalf of C-suite executives Inbox management of all emails Meeting Minutes - supporting where required Updating CQC Reports and details Adhoc duties where required The Key Requirements of the Executive Assistant Good attention to detail Flexibility to travel nationally when required Ability to prioritise and organise daily workload If you are interested in the opportunity, and want to know more, please apply or call through to the Leeds Business Support team at Search for more information about your next role. Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
ADMISSIONS ASSISTANT A social science specialist university in the heart of London is looking for an Admissions Executive to join the team on a temporary basis! The Admissions Assistant plays a key role in the recruitment of participants to Executive courses. They ensure applications are processed swiftly and efficiently and that queries from enrolled and potential participants are managed in a professional and timely manner, using telephone and email to provide an exceptional level of customer service to a diverse and international audience. The postholder will work closely with the Client Relations Manager to drive enrolments and to monitor enrolment numbers against key targets. ADMISSIONS ASSISTANT ROLE: Recruiting high-calibre applicants for open enrolment executive courses, typically these participants will hold director, board level, or c-suite jobs Establishing relationships with potential participants, providing first-class customer service through telephone, email, and face-to-face communication Being the first point of contact for participants who are already booked on to a program, ensuring their pre-program experience is as smooth as possible Proactively following up on leads and inquiries, ensuring enquirers receive an appropriate and timely response Processing applications using discretion to determine applicants' suitability for the program against the recruitment criteria Maintaining participant and program details for applications and producing related documentation, for example, visa, invitation, and confirmation letters, as well as certificates and transcripts Supporting the end-to-end processing of applications on student record database, ensuring data is accurately inputted and checked, and producing reports monitoring progress towards targets Generating invoices for payment, working with internal teams to track these through the system and ensure any issues are resolved as quickly as possible Providing regular reports to the Course Consultant and Head of Executive Education (Client Relations), whilst monitoring enrolment progress against target ADMISSIONS ASSISTANT ESSENTIALS: Minimum of 2 years of Admissions, project, or programme coordination experience Degree is required. Experience working in a higher education organisation If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted. For information on how we process personal information please refer to our website: How We Use Your Personal Information . At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
Mar 29, 2024
Full time
ADMISSIONS ASSISTANT A social science specialist university in the heart of London is looking for an Admissions Executive to join the team on a temporary basis! The Admissions Assistant plays a key role in the recruitment of participants to Executive courses. They ensure applications are processed swiftly and efficiently and that queries from enrolled and potential participants are managed in a professional and timely manner, using telephone and email to provide an exceptional level of customer service to a diverse and international audience. The postholder will work closely with the Client Relations Manager to drive enrolments and to monitor enrolment numbers against key targets. ADMISSIONS ASSISTANT ROLE: Recruiting high-calibre applicants for open enrolment executive courses, typically these participants will hold director, board level, or c-suite jobs Establishing relationships with potential participants, providing first-class customer service through telephone, email, and face-to-face communication Being the first point of contact for participants who are already booked on to a program, ensuring their pre-program experience is as smooth as possible Proactively following up on leads and inquiries, ensuring enquirers receive an appropriate and timely response Processing applications using discretion to determine applicants' suitability for the program against the recruitment criteria Maintaining participant and program details for applications and producing related documentation, for example, visa, invitation, and confirmation letters, as well as certificates and transcripts Supporting the end-to-end processing of applications on student record database, ensuring data is accurately inputted and checked, and producing reports monitoring progress towards targets Generating invoices for payment, working with internal teams to track these through the system and ensure any issues are resolved as quickly as possible Providing regular reports to the Course Consultant and Head of Executive Education (Client Relations), whilst monitoring enrolment progress against target ADMISSIONS ASSISTANT ESSENTIALS: Minimum of 2 years of Admissions, project, or programme coordination experience Degree is required. Experience working in a higher education organisation If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted. For information on how we process personal information please refer to our website: How We Use Your Personal Information . At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
Executive Assistant - Board level To £65,000 + bonus and excellent benefits West End Hybrid Our client, a fast-growth Private Equity firm is recruiting for an EA with Board level experience to support their Company Secretary and Group MD Investor Relations in a wide range of right-hand support. You will spend 3-4 days in their stunning West End office and will avail of a superb benefits package and bonus. The Executive Assistant will work on ever-changing diary and international travel management and will attend and organise the Board and Shareholder meetings throughout the year. You will liaise with the Investor Relations team for roadshows and will have ownership of the collation of Board packs. There may be some additional support for other senior members, but your priority would be the two senior Directors. The ideal experience would be an Executive Assistant who has worked at Board level or someone ready for that next step in their career. Financial services would be a bonus but not essential. You should be tech-savvy and able to demonstrate attention to detail. The EA needs to be bright and personable to be able to get up to speed quickly and form strong working relationships within the business. Experience of board pack collation systems would be great but not essential. You should have a "can do" approach and flexibility, particularly around busy times in the year. This is a fantastic opportunity to work with extremely personable, but demanding individuals with high expectations. Salary is dependent on experience. Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs. At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all. Love Success is proud to serve as an Employment Agency for this vacancy.
Mar 28, 2024
Full time
Executive Assistant - Board level To £65,000 + bonus and excellent benefits West End Hybrid Our client, a fast-growth Private Equity firm is recruiting for an EA with Board level experience to support their Company Secretary and Group MD Investor Relations in a wide range of right-hand support. You will spend 3-4 days in their stunning West End office and will avail of a superb benefits package and bonus. The Executive Assistant will work on ever-changing diary and international travel management and will attend and organise the Board and Shareholder meetings throughout the year. You will liaise with the Investor Relations team for roadshows and will have ownership of the collation of Board packs. There may be some additional support for other senior members, but your priority would be the two senior Directors. The ideal experience would be an Executive Assistant who has worked at Board level or someone ready for that next step in their career. Financial services would be a bonus but not essential. You should be tech-savvy and able to demonstrate attention to detail. The EA needs to be bright and personable to be able to get up to speed quickly and form strong working relationships within the business. Experience of board pack collation systems would be great but not essential. You should have a "can do" approach and flexibility, particularly around busy times in the year. This is a fantastic opportunity to work with extremely personable, but demanding individuals with high expectations. Salary is dependent on experience. Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs. At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all. Love Success is proud to serve as an Employment Agency for this vacancy.
Executive Assistant RLE International is working on behalf of their Essex based Automotive Client , who are currently looking for an Executive Assistant to support and join their expanding team. Our client offers a wide range of unique opportunities available to suit some of the best people and brightest minds in the automotive industry. They are positioned to become the most desirable Asian brand in Europe, and they need your help to get there. Position Description: Rate: £23.18 (PAYE) per hour via Umbrella rising to £28.03 (PAYE) per hour after 12 weeks as per AWR Regulations Executive Assistant for Chair and Managing Director: This role is pivotal in supporting the Chair and Managing Director in completing the day-to-day requirements of their role and enabling them to be as effective as possible. Proactive diary management Resolve conflicts, arrange meetings, ensure pre-briefing as appropriate (meetings and documents in place). E-mail monitoring. Handle Proxi In-Box Identify and acknowledge customer communications and re-direct or investigate and respond as appropriate. Identify and respond to ad hoc requests. Identify and handle external requests appropriately. Mailbox Vacation oversight Travel co-ordination for domestic and international travel Coordination of Meetings (Internal / External) Invites, Rooms, MEAR, Catering etc Managing Correspondence; drafting response, directing as appropriate, file copies. Managing / Coordinating Signatures and Delegation of Authority Ad Hoc assistance with Expenses Manage Records Retention BCP Call Tree Maintenance Redirecting company enquiries Input to European Contact Documents Receiving Bay Collections Ad Hoc tasks as required/ General Administration Support: Proactively support Dealer Working Groups and General Meetings including FDC MEAR preparation and approval Meeting Invites Catering Requisitions Meeting Room Coordination and Logistics. Agenda and Pre-Read Distribution. Liaison with Secretary. Coordination of meeting Decks e.g FDC, PVWG, CVWG etc. Combining input into one deck for meeting and chasing input and handover to meeting owner. Manage ROPA coordination with appropriate teams and including 6 months review. Coordination of HQ / V-Building MPR and breakout rooms as required. Coordination of mail for the building and distribution to teams / individuals Support with general admin support including DocuSign and TER expense training for new starters. Temporary badge administration for access to HQ for employees, visitors, and contractors BulkMail administrator for e-mails to specific teams /whole team/ HQ building First point of contact for annual subscriptions and memberships for SMMT, CBI and BITC Arranging Lyreco stationery orders and maintenance of stationery cupboard and paper/toner for printers in Office Broader Director Administrative Support: Travel Coordination for international travel. Receiving Bay Collections Delegation of Authority Director Programming and Distribution Support Travel coordination for international travel. Coordination of large Meeting Invites Bulk Mail subscription lists for Assumption and Allocation team distribution SharePoint administrator for C02 Sharepoint Skills Required: Good written and verbal communications A track record of collaborating within a team. The ability to plan and prioritise. Flexibility in the face of changing priorities. Additional Information: INSIDE IR35 Location: Hybrid typically 3 days in the office & 2 days working remotely Please note: Due to the high level of applicants, only successful candidates will be contacted Eligibility: Due to working on behalf of our client, unfortunately if you require sponsorship for a visa to work in the UK your application will be automatically declined NO AGENCY CALLING
Mar 28, 2024
Contractor
Executive Assistant RLE International is working on behalf of their Essex based Automotive Client , who are currently looking for an Executive Assistant to support and join their expanding team. Our client offers a wide range of unique opportunities available to suit some of the best people and brightest minds in the automotive industry. They are positioned to become the most desirable Asian brand in Europe, and they need your help to get there. Position Description: Rate: £23.18 (PAYE) per hour via Umbrella rising to £28.03 (PAYE) per hour after 12 weeks as per AWR Regulations Executive Assistant for Chair and Managing Director: This role is pivotal in supporting the Chair and Managing Director in completing the day-to-day requirements of their role and enabling them to be as effective as possible. Proactive diary management Resolve conflicts, arrange meetings, ensure pre-briefing as appropriate (meetings and documents in place). E-mail monitoring. Handle Proxi In-Box Identify and acknowledge customer communications and re-direct or investigate and respond as appropriate. Identify and respond to ad hoc requests. Identify and handle external requests appropriately. Mailbox Vacation oversight Travel co-ordination for domestic and international travel Coordination of Meetings (Internal / External) Invites, Rooms, MEAR, Catering etc Managing Correspondence; drafting response, directing as appropriate, file copies. Managing / Coordinating Signatures and Delegation of Authority Ad Hoc assistance with Expenses Manage Records Retention BCP Call Tree Maintenance Redirecting company enquiries Input to European Contact Documents Receiving Bay Collections Ad Hoc tasks as required/ General Administration Support: Proactively support Dealer Working Groups and General Meetings including FDC MEAR preparation and approval Meeting Invites Catering Requisitions Meeting Room Coordination and Logistics. Agenda and Pre-Read Distribution. Liaison with Secretary. Coordination of meeting Decks e.g FDC, PVWG, CVWG etc. Combining input into one deck for meeting and chasing input and handover to meeting owner. Manage ROPA coordination with appropriate teams and including 6 months review. Coordination of HQ / V-Building MPR and breakout rooms as required. Coordination of mail for the building and distribution to teams / individuals Support with general admin support including DocuSign and TER expense training for new starters. Temporary badge administration for access to HQ for employees, visitors, and contractors BulkMail administrator for e-mails to specific teams /whole team/ HQ building First point of contact for annual subscriptions and memberships for SMMT, CBI and BITC Arranging Lyreco stationery orders and maintenance of stationery cupboard and paper/toner for printers in Office Broader Director Administrative Support: Travel Coordination for international travel. Receiving Bay Collections Delegation of Authority Director Programming and Distribution Support Travel coordination for international travel. Coordination of large Meeting Invites Bulk Mail subscription lists for Assumption and Allocation team distribution SharePoint administrator for C02 Sharepoint Skills Required: Good written and verbal communications A track record of collaborating within a team. The ability to plan and prioritise. Flexibility in the face of changing priorities. Additional Information: INSIDE IR35 Location: Hybrid typically 3 days in the office & 2 days working remotely Please note: Due to the high level of applicants, only successful candidates will be contacted Eligibility: Due to working on behalf of our client, unfortunately if you require sponsorship for a visa to work in the UK your application will be automatically declined NO AGENCY CALLING
We are proud to be working with a modern and rapidly expanding local business who are looking to recruit a Personal Assistant to support their Managing Director and Chief Financial Officer. If you either have support experience at an executive level or have worked in a fast-paced office where you're used to juggling tasks, don't delay in applying today - this company is really going places and it's a fantastic time to jump on board! Job Title: PA to Managing Director and CFO Location: Newton Abbot Salary: 27,000- 30,000 dependent on experience Hours: Monday-Friday 8:45am-5:30pm with some flexibility on hours for the right candidate! Benefits: 25 days holiday plus Bank Holidays, company bonus scheme, on site subsidised caf , free parking, employee wellbeing programme, pension scheme and social events The Company: We are delighted to be recruiting for a Personal Assistant for this Newton Abbot based company. You will be joining a team who all support each other and work towards the common goal in a positive, fast-paced environment. You will be an integral part of the operations team, providing a first-class service to the business's clients, alongside administrational needs and customer management. The Role: As the PA to Managing Director and CFO, you will be providing co-ordination and administration support in this busy and fast-paced friendly office. Using your previous experience as a PA or Executive Assistant, or in a similar role supporting top-level executives, you will assist in managing calendars, appointments, travel arrangements, and correspondence, ensuring confidentiality is always maintained, anticipating their needs, taking initiative and making decisions independently in this fast-paced, vibrant environment. Your infectious and confident personality will help you communicate effectively with individuals at all levels using your excellent interpersonal skills, building relationships with clients, colleagues and external stakeholders. Your strong organisational and multitasking abilities help you to manage multiple priorities, meet deadlines, maintaining great attention to detail - and all along with a sense of humour! Responsibilities and Duties: Handle internal and external communications, including emails, memos, reports, and other documents. Manage the MD and CFO's schedules, arrange meetings, coordinate conference calls, and ensure effective time management. Plan and coordinate travel arrangements, booking flights, accommodation, transportation, creating itineraries. Prepare agendas, materials, and presentations for meetings, take minutes, and follow up on action items as necessary. Organise and maintain confidential files, documents. Build and maintain positive relationships with key stakeholders, both internally and externally, acting as a liaison between the MD and various parties. Assist in managing and executing special projects, research, and initiatives, providing administrative and logistical support as needed. Coordinate and organise company events, conferences, and other functions involving the MD's participation. Handle sensitive and confidential information professionally. Your Skills & Attributes: A proactive problem-solving mindset to address challenges and find solutions efficiently Proficiency in using MS Office, including Word, Excel, Powerpoint, Outlook and Teams High level of professionalism, integrity, and discretion in handling confidential information and sensitive matters Ability to adapt to changing priorities, work under pressure, and accommodate schedule requirements Exceptional communications skills, both verbally and written Strong interpersonal skills To apply: Please either apply online, email your CV to (url removed) or call (phone number removed) to speak to Vicky and discuss the role in more detail Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Mar 28, 2024
Full time
We are proud to be working with a modern and rapidly expanding local business who are looking to recruit a Personal Assistant to support their Managing Director and Chief Financial Officer. If you either have support experience at an executive level or have worked in a fast-paced office where you're used to juggling tasks, don't delay in applying today - this company is really going places and it's a fantastic time to jump on board! Job Title: PA to Managing Director and CFO Location: Newton Abbot Salary: 27,000- 30,000 dependent on experience Hours: Monday-Friday 8:45am-5:30pm with some flexibility on hours for the right candidate! Benefits: 25 days holiday plus Bank Holidays, company bonus scheme, on site subsidised caf , free parking, employee wellbeing programme, pension scheme and social events The Company: We are delighted to be recruiting for a Personal Assistant for this Newton Abbot based company. You will be joining a team who all support each other and work towards the common goal in a positive, fast-paced environment. You will be an integral part of the operations team, providing a first-class service to the business's clients, alongside administrational needs and customer management. The Role: As the PA to Managing Director and CFO, you will be providing co-ordination and administration support in this busy and fast-paced friendly office. Using your previous experience as a PA or Executive Assistant, or in a similar role supporting top-level executives, you will assist in managing calendars, appointments, travel arrangements, and correspondence, ensuring confidentiality is always maintained, anticipating their needs, taking initiative and making decisions independently in this fast-paced, vibrant environment. Your infectious and confident personality will help you communicate effectively with individuals at all levels using your excellent interpersonal skills, building relationships with clients, colleagues and external stakeholders. Your strong organisational and multitasking abilities help you to manage multiple priorities, meet deadlines, maintaining great attention to detail - and all along with a sense of humour! Responsibilities and Duties: Handle internal and external communications, including emails, memos, reports, and other documents. Manage the MD and CFO's schedules, arrange meetings, coordinate conference calls, and ensure effective time management. Plan and coordinate travel arrangements, booking flights, accommodation, transportation, creating itineraries. Prepare agendas, materials, and presentations for meetings, take minutes, and follow up on action items as necessary. Organise and maintain confidential files, documents. Build and maintain positive relationships with key stakeholders, both internally and externally, acting as a liaison between the MD and various parties. Assist in managing and executing special projects, research, and initiatives, providing administrative and logistical support as needed. Coordinate and organise company events, conferences, and other functions involving the MD's participation. Handle sensitive and confidential information professionally. Your Skills & Attributes: A proactive problem-solving mindset to address challenges and find solutions efficiently Proficiency in using MS Office, including Word, Excel, Powerpoint, Outlook and Teams High level of professionalism, integrity, and discretion in handling confidential information and sensitive matters Ability to adapt to changing priorities, work under pressure, and accommodate schedule requirements Exceptional communications skills, both verbally and written Strong interpersonal skills To apply: Please either apply online, email your CV to (url removed) or call (phone number removed) to speak to Vicky and discuss the role in more detail Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Our Client is an East London based construction company currently looking for a new Executive Assistant to provide support to the board, but in particular the FD. This role will be office based and will be on a permanent basis paying up to £40,000 for the right candidate. The ideal individual will have the ability to exercise good judgement in a variety of situations, possess strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The successful candidate will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Main Duties: Act as a trusted business partner to senior level management Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events) Management of complex calendars and scheduling to support teams Manage travel and process expense reports. Assist with special projects and tenders as directed by the board, conducting research, compiling data and providing logistical support as needed. Have the ability to be proactive and anticipate needs or areas for improvement Work closely with the leadership team to provide support to the organization Track and help drive completion of key deliverables and follow up on outstanding items If you think this could be of interest, please apply to this advert and should you be a correct fit for our client we will be in further contact.
Mar 28, 2024
Full time
Our Client is an East London based construction company currently looking for a new Executive Assistant to provide support to the board, but in particular the FD. This role will be office based and will be on a permanent basis paying up to £40,000 for the right candidate. The ideal individual will have the ability to exercise good judgement in a variety of situations, possess strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The successful candidate will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Main Duties: Act as a trusted business partner to senior level management Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events) Management of complex calendars and scheduling to support teams Manage travel and process expense reports. Assist with special projects and tenders as directed by the board, conducting research, compiling data and providing logistical support as needed. Have the ability to be proactive and anticipate needs or areas for improvement Work closely with the leadership team to provide support to the organization Track and help drive completion of key deliverables and follow up on outstanding items If you think this could be of interest, please apply to this advert and should you be a correct fit for our client we will be in further contact.
Goodman Masson is thrilled to collaborate with a housing association that looks after thousands of houses and even more tenants in the North West of London/South-West area. They are a housing association who aim to make a real difference by delivering better homes and supporting local communities. This incredible organisation are seeking an experienced Executive assistant to support their CEO, deputy CEO and two group directors in their operations to help bring their service to the next level. This role is based less than 5 minutes walk from Watford Junction train station and will require on site presence 5 days a week for the initial probationary period. This will become a hybrid role in the long term, requiring 3 days a week in the office going forward. The main responsibilities are: Provide comprehensive secretarial support to Executive Management Team including handling communications, diary management, travel arrangements, and meeting logistics. Filter and manage calls, paperwork, and appointments for Executive Management Team. Handle general correspondence, prepare reports, agendas, presentations, and update spreadsheets. Take accurate minutes at meetings and distribute them promptly; provide minute-taking service to Group Board and RAC, including evening meetings. Support governance activities, manage office systems, maintain confidentiality, and assist with various administrative tasks as needed, including working outside normal hours when necessary. The Ideal candidate will have: Proficient in various administrative and governance tasks with a focus on accuracy and competence. Demonstrated ability to maintain strict confidentiality regarding sensitive work-related matters. Skilled in drafting correspondence, reports, and other written materials, with experience in complex office environments and system maintenance. Benefits include: Competitive 40,000 - 45,000 per annum salary (depending on experience) 28 days holiday starting Competitive pension contributions Parking on site In our company values we aim for equity at all stages of the recruitment process, please let us know if we can do anything to make the process more accessible to you.
Mar 28, 2024
Full time
Goodman Masson is thrilled to collaborate with a housing association that looks after thousands of houses and even more tenants in the North West of London/South-West area. They are a housing association who aim to make a real difference by delivering better homes and supporting local communities. This incredible organisation are seeking an experienced Executive assistant to support their CEO, deputy CEO and two group directors in their operations to help bring their service to the next level. This role is based less than 5 minutes walk from Watford Junction train station and will require on site presence 5 days a week for the initial probationary period. This will become a hybrid role in the long term, requiring 3 days a week in the office going forward. The main responsibilities are: Provide comprehensive secretarial support to Executive Management Team including handling communications, diary management, travel arrangements, and meeting logistics. Filter and manage calls, paperwork, and appointments for Executive Management Team. Handle general correspondence, prepare reports, agendas, presentations, and update spreadsheets. Take accurate minutes at meetings and distribute them promptly; provide minute-taking service to Group Board and RAC, including evening meetings. Support governance activities, manage office systems, maintain confidentiality, and assist with various administrative tasks as needed, including working outside normal hours when necessary. The Ideal candidate will have: Proficient in various administrative and governance tasks with a focus on accuracy and competence. Demonstrated ability to maintain strict confidentiality regarding sensitive work-related matters. Skilled in drafting correspondence, reports, and other written materials, with experience in complex office environments and system maintenance. Benefits include: Competitive 40,000 - 45,000 per annum salary (depending on experience) 28 days holiday starting Competitive pension contributions Parking on site In our company values we aim for equity at all stages of the recruitment process, please let us know if we can do anything to make the process more accessible to you.
Your new company As specialists in interior and architectural design for residential properties and hospitality businesses, this organisation operates on a global scale with projects throughout the US, Asia, and Europe. They have now had an opportunity arise for a skilled Executive Assistant to join their team and provide support to their CEO. Your new role This role is to commence on an interim basis with the potential to transition into a permanent contract upon agreement from both parties. As the Executive Assistant to the CEO, this role will include the following duties: Diary management and meeting arrangement across multiple time zones, Gatekeeping, International travel and accommodation arrangements. Inbox management, Arrangement of global Board meetings and events, Stakeholder engagement. Ad hoc personal support tasks What you'll need to succeed Prior experience supporting at C-Suite level within an organisation with global operations is a necessity. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Mar 28, 2024
Seasonal
Your new company As specialists in interior and architectural design for residential properties and hospitality businesses, this organisation operates on a global scale with projects throughout the US, Asia, and Europe. They have now had an opportunity arise for a skilled Executive Assistant to join their team and provide support to their CEO. Your new role This role is to commence on an interim basis with the potential to transition into a permanent contract upon agreement from both parties. As the Executive Assistant to the CEO, this role will include the following duties: Diary management and meeting arrangement across multiple time zones, Gatekeeping, International travel and accommodation arrangements. Inbox management, Arrangement of global Board meetings and events, Stakeholder engagement. Ad hoc personal support tasks What you'll need to succeed Prior experience supporting at C-Suite level within an organisation with global operations is a necessity. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Do you have previous experience as an Executive Assistant, supporting at board level, as well as a professional and proactive approach to work? If so, an exciting opportunity to work for a forward thinking, recognised business based in Redditch, supporting their Chief Operating Officer has just become available! You will enjoy a complex and varied role, you will predominantly be providing support to multiple directors. Your role could include but would not be limited to; Complex diary management, ensuring time is maximised Coordinating complex international travel Preparing and submitting expenses Drafting correspondences and high quality presentations Undertaking assignments which are highly confidential Working collaboratively with the EA to the CEO Liaising across a broad range of internal and external stakeholders The successful candidate will have solid experience working as either an EA or PA, at a c-suite level. You will be a confident, calm individual who has strong organisational and administration capability and a positive attitude towards work. If this sounds like you, please apply online today! If you have any queries about the role contact Amie on . Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer. Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to our privacy notice which will explain how we as an organisation will manage your data on our website. If your application is successful, we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful, we will delete your application within 6 weeks and all record of your data. Katie Bard is acting as an employment agency
Mar 28, 2024
Full time
Do you have previous experience as an Executive Assistant, supporting at board level, as well as a professional and proactive approach to work? If so, an exciting opportunity to work for a forward thinking, recognised business based in Redditch, supporting their Chief Operating Officer has just become available! You will enjoy a complex and varied role, you will predominantly be providing support to multiple directors. Your role could include but would not be limited to; Complex diary management, ensuring time is maximised Coordinating complex international travel Preparing and submitting expenses Drafting correspondences and high quality presentations Undertaking assignments which are highly confidential Working collaboratively with the EA to the CEO Liaising across a broad range of internal and external stakeholders The successful candidate will have solid experience working as either an EA or PA, at a c-suite level. You will be a confident, calm individual who has strong organisational and administration capability and a positive attitude towards work. If this sounds like you, please apply online today! If you have any queries about the role contact Amie on . Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer. Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to our privacy notice which will explain how we as an organisation will manage your data on our website. If your application is successful, we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful, we will delete your application within 6 weeks and all record of your data. Katie Bard is acting as an employment agency
Assistant Director of Strategy & Assurance £67,500 per annum The Maltings, Bath Full Time - 37 hours per week What you'll be doing You will be leading on influencing positive changes at Curo by ensuring the quality and integrity of our operations and the delivery of our Strategic Plan. Working closely with the Executive Team, you will undertake risk-based monitoring activity across the Curo group and drive a culture of continuous improvement. Drive the delivery of our Strategic Plan, including by ensuring that the Executive Team learns from best practice and emerging opportunities to inform strategic decision-making and identifying areas for growth and innovation. Coordinate our strategic planning activities to make sure that agreed strategic deliverables stay on track, whilst promoting dynamic processes that allow us to pivot and develop as needed. You ll work with colleagues across the business to ensure alignment of plans and that the Executive Team and Board get appropriate assurance of delivery. Develop and implement comprehensive assurance frameworks and processes to monitor and evaluate the effectiveness of our operations, including risk management, policy, compliance, and quality assurance. Ensure that Curo s assurance framework draws on diverse sources of assurance including resident-led scrutiny and feedback. Ensure all strategy and assurance processes (including risk management and business continuity) are relevant, proactive and successful within and across the business. You ll lead the Strategy and Assurance Team to deliver high-quality advice and services to the rest of the business. Develop and take ownership of the three-year rolling Internal Audit programme, ensuring clear links with Curo s control environment and risk management approach. Foster a culture of continuous improvement, learning, and accountability within Curo, promoting best practices and knowledge sharing across teams. Build and maintain excellent relationships with internal and external stakeholders and be tenacious and resilient in driving improvements. You ll train and develop colleagues as necessary and be able to deliver specialist advice yourself as well as ensuring your team provide high-quality services to colleagues. Support the Chief Governance Officer with ad-hoc risk, assurance, policy and strategy matters, including in response to emerging legislation and regulation and/or emerging business risks. As Curo grows and develops, we hope you ll grow and develop with us, and your portfolio might grow too. More about you Be a strategic thinker, with excellent influencing skills and the ability to build credibility quickly and energise others. You ll be able to draw on significant experience in similar roles to help Curo colleagues see the bigger picture and ensure that all strategy and assurance activities add real value. Be educated to degree level (or be equivalently qualified through experience), ideally with an additional specialist qualification in a relevant field such as Risk Management. Have excellent project management skills, and the ability to distil key information effectively for a range of audiences. You ll have a proven track record in preparing and presenting formal reports (including written reports) to Boards, Committees, and Executive Directors. Be an experienced and values-driven leader, able to support and coach a team to a high level of performance. Take responsibility for the health and safety of yourself, the team and others ensuring that you are fully compliant with all legislative obligations and Curo s working practices. Have proven ability to be proactive, to prioritise a complex workload, and to work to tight deadlines. You ll be flexible, and able to adapt to a fast-paced and rapidly changing environment. Demonstrate the ability to co-operate with and respect colleagues while providing robust challenge, to drive improvement and correct under-performance as necessary. This will include the ability to work constructively and effectively with senior managers. Be able to evidence experience of sharing knowledge and providing specialist guidance and advice to colleagues, and of training colleagues in relevant matters. We are looking for someone who can help colleagues to understand the benefits of robust risk management and assurance, so you ll need to be friendly and approachable, with a can do attitude. You ll be able to horizon-scan and provide intelligence over emerging policy and risks facing Curo. You ll have great attention to detail but know how to focus on what really matters. You ll be an excellent communicator so that you can build positive relationships across Curo. Ideally, you ll have a qualification in risk management. You ll be enthused by Curo s mission Homes for Good and really believe in what we do. At the same time, you will demonstrate resilience and the desire to work in an interesting environment where no day is ever the same! When and where you'll be doing it You ll be primarily based at The Maltings, but we happy to talk about flexible working. Whilst our preference is full time working, we are happy to discuss alternatives. The most important thing is that your work gets done, you are available to support colleagues with their concerns and queries, and you re able to build good relationships with key colleagues. It will be a fast-paced environment, with lots of deadlines, but you ll work as part of the wider Governance, Assurance, and Insight Directorate, where we all pitch in and help each other out as we need to. What you ll get in return We think you ll have a job that makes you feel good about what you re doing and help us to make a difference to our customers lives every day. In return for all your hard work, not only do you get a great salary, but we also offer: 26 days annual leave (plus public holidays) rising to 29 days after 3 years service An additional day s leave on your birthday Contributory (Salary Sacrifice) Pension Scheme matched by CURO up to 10% Annual Homes for Good Reward. Life Assurance Policy (up to 6x your annual salary) Flexible Benefits including the ability to buy up to 5 days additional annual leave, gym membership, Health Cash Plan, Computer Scheme, Green Cars, Cycle to Work Perks at Work access to 1000 s of discounts online and in-store. Employee Assistance Programme (EAP) providing friendly impartial advice on financial, health, work or mental wellbeing. Free Parking at many of our Offices. We will be closing applications on 14th April 2024; however, we will be reviewing applications as they come in and may close the vacancy earlier should we find the right applicant. So, if you think you re the person for this job, please don t delay and apply today!
Mar 28, 2024
Full time
Assistant Director of Strategy & Assurance £67,500 per annum The Maltings, Bath Full Time - 37 hours per week What you'll be doing You will be leading on influencing positive changes at Curo by ensuring the quality and integrity of our operations and the delivery of our Strategic Plan. Working closely with the Executive Team, you will undertake risk-based monitoring activity across the Curo group and drive a culture of continuous improvement. Drive the delivery of our Strategic Plan, including by ensuring that the Executive Team learns from best practice and emerging opportunities to inform strategic decision-making and identifying areas for growth and innovation. Coordinate our strategic planning activities to make sure that agreed strategic deliverables stay on track, whilst promoting dynamic processes that allow us to pivot and develop as needed. You ll work with colleagues across the business to ensure alignment of plans and that the Executive Team and Board get appropriate assurance of delivery. Develop and implement comprehensive assurance frameworks and processes to monitor and evaluate the effectiveness of our operations, including risk management, policy, compliance, and quality assurance. Ensure that Curo s assurance framework draws on diverse sources of assurance including resident-led scrutiny and feedback. Ensure all strategy and assurance processes (including risk management and business continuity) are relevant, proactive and successful within and across the business. You ll lead the Strategy and Assurance Team to deliver high-quality advice and services to the rest of the business. Develop and take ownership of the three-year rolling Internal Audit programme, ensuring clear links with Curo s control environment and risk management approach. Foster a culture of continuous improvement, learning, and accountability within Curo, promoting best practices and knowledge sharing across teams. Build and maintain excellent relationships with internal and external stakeholders and be tenacious and resilient in driving improvements. You ll train and develop colleagues as necessary and be able to deliver specialist advice yourself as well as ensuring your team provide high-quality services to colleagues. Support the Chief Governance Officer with ad-hoc risk, assurance, policy and strategy matters, including in response to emerging legislation and regulation and/or emerging business risks. As Curo grows and develops, we hope you ll grow and develop with us, and your portfolio might grow too. More about you Be a strategic thinker, with excellent influencing skills and the ability to build credibility quickly and energise others. You ll be able to draw on significant experience in similar roles to help Curo colleagues see the bigger picture and ensure that all strategy and assurance activities add real value. Be educated to degree level (or be equivalently qualified through experience), ideally with an additional specialist qualification in a relevant field such as Risk Management. Have excellent project management skills, and the ability to distil key information effectively for a range of audiences. You ll have a proven track record in preparing and presenting formal reports (including written reports) to Boards, Committees, and Executive Directors. Be an experienced and values-driven leader, able to support and coach a team to a high level of performance. Take responsibility for the health and safety of yourself, the team and others ensuring that you are fully compliant with all legislative obligations and Curo s working practices. Have proven ability to be proactive, to prioritise a complex workload, and to work to tight deadlines. You ll be flexible, and able to adapt to a fast-paced and rapidly changing environment. Demonstrate the ability to co-operate with and respect colleagues while providing robust challenge, to drive improvement and correct under-performance as necessary. This will include the ability to work constructively and effectively with senior managers. Be able to evidence experience of sharing knowledge and providing specialist guidance and advice to colleagues, and of training colleagues in relevant matters. We are looking for someone who can help colleagues to understand the benefits of robust risk management and assurance, so you ll need to be friendly and approachable, with a can do attitude. You ll be able to horizon-scan and provide intelligence over emerging policy and risks facing Curo. You ll have great attention to detail but know how to focus on what really matters. You ll be an excellent communicator so that you can build positive relationships across Curo. Ideally, you ll have a qualification in risk management. You ll be enthused by Curo s mission Homes for Good and really believe in what we do. At the same time, you will demonstrate resilience and the desire to work in an interesting environment where no day is ever the same! When and where you'll be doing it You ll be primarily based at The Maltings, but we happy to talk about flexible working. Whilst our preference is full time working, we are happy to discuss alternatives. The most important thing is that your work gets done, you are available to support colleagues with their concerns and queries, and you re able to build good relationships with key colleagues. It will be a fast-paced environment, with lots of deadlines, but you ll work as part of the wider Governance, Assurance, and Insight Directorate, where we all pitch in and help each other out as we need to. What you ll get in return We think you ll have a job that makes you feel good about what you re doing and help us to make a difference to our customers lives every day. In return for all your hard work, not only do you get a great salary, but we also offer: 26 days annual leave (plus public holidays) rising to 29 days after 3 years service An additional day s leave on your birthday Contributory (Salary Sacrifice) Pension Scheme matched by CURO up to 10% Annual Homes for Good Reward. Life Assurance Policy (up to 6x your annual salary) Flexible Benefits including the ability to buy up to 5 days additional annual leave, gym membership, Health Cash Plan, Computer Scheme, Green Cars, Cycle to Work Perks at Work access to 1000 s of discounts online and in-store. Employee Assistance Programme (EAP) providing friendly impartial advice on financial, health, work or mental wellbeing. Free Parking at many of our Offices. We will be closing applications on 14th April 2024; however, we will be reviewing applications as they come in and may close the vacancy earlier should we find the right applicant. So, if you think you re the person for this job, please don t delay and apply today!
My client based near Redditch are looking to recruit an Executive Assistant to support their Chief Operating Officer and Head of Operations. This role is hybrid and is based two days a week in the office. Supporting a charismatic Director in progressive and people focused environment this role is pivotal to the support of the Senior Leadership team. This is a role for someone who thrives on a fast paced, ever moving environment where you must juggle multiple tasks. The role will entail: Providing support to the Group COO and Group Operations Director ensuring accessibility acting in an ambassadorial capacity Diary management, external and internal engagements, communications, presentations, interactions with the plc Board as well as customers, suppliers, and partners. Managing all engagements, with a focus on key issues in hand and a strategic overview. Prioritising schedules accordingly and effectively flag any clashes or concerns. Forward planning of meetings and other documentation in alignment with the meeting schedule Collaborating with the Director of Operations on key projects across the business Consulting with international clients in all aspects of travel and accommodation, ensuring a seamless operation. Supporting with biannual Strategy Collaborating with the Executive Assistant to the CEO Putting together VIP detailed itineraries, business entertainment, travel, cars, hotels etc. Supporting with events Putting together research and papers Applicants will have previous Board level experience within a larger perhaps global firm. You will demonstrate that you can juggle multiple tasks, put together complex itineraries and deliver high levels of service in a client/customer facing environment. ref:
Mar 28, 2024
Full time
My client based near Redditch are looking to recruit an Executive Assistant to support their Chief Operating Officer and Head of Operations. This role is hybrid and is based two days a week in the office. Supporting a charismatic Director in progressive and people focused environment this role is pivotal to the support of the Senior Leadership team. This is a role for someone who thrives on a fast paced, ever moving environment where you must juggle multiple tasks. The role will entail: Providing support to the Group COO and Group Operations Director ensuring accessibility acting in an ambassadorial capacity Diary management, external and internal engagements, communications, presentations, interactions with the plc Board as well as customers, suppliers, and partners. Managing all engagements, with a focus on key issues in hand and a strategic overview. Prioritising schedules accordingly and effectively flag any clashes or concerns. Forward planning of meetings and other documentation in alignment with the meeting schedule Collaborating with the Director of Operations on key projects across the business Consulting with international clients in all aspects of travel and accommodation, ensuring a seamless operation. Supporting with biannual Strategy Collaborating with the Executive Assistant to the CEO Putting together VIP detailed itineraries, business entertainment, travel, cars, hotels etc. Supporting with events Putting together research and papers Applicants will have previous Board level experience within a larger perhaps global firm. You will demonstrate that you can juggle multiple tasks, put together complex itineraries and deliver high levels of service in a client/customer facing environment. ref:
Recognised global Brand who have demonstrated innovation and growth have an outstanding an new exclusive opportunity for an Calibre Executive Co-ordinator to support their highly successful Directors. This role requires a highly business astute and commercially driven Graduate calibre Junior Personal Assistant & Coordinator who has strong organisational skills, research, written and client facing skills. This role is very fast paced and requires someone who loves multi-tasking and working in a high energy environment. This position requires a PA who is meticulous and has excellent attention to detail striving to deliver the highest levels of service and quality. The role will require heavy organisational support and client liaison always acting in an ambassadorial capacity. You will be producing board level documents and reports, researching projects both internal and external. You will be a real right hand person! This is an ideal opportunity for a candidate to put their stamp on the role and make it their own, you will essentially write your own job description! The role requires a graduate level candidate who can research, identify key areas and support with project and strategic planning. This role is ideal for a Graduate PA who wants to sit at the C Suite table and not just support those sitting at it! You will be astute and a natural proactive forward planner who is prepared to roll their sleeves up and really get stuck in when needed. You will have experience of working in environments that are not too rigid and changing. This role requires forward thinker who is a chameleon to change and can manage multiple Executives. Applicants will have with previous experience supporting a Leadership team coupled with strong research and reporting skills. Katie Bard is acting as an agency and is an equal opportunities employ
Mar 28, 2024
Full time
Recognised global Brand who have demonstrated innovation and growth have an outstanding an new exclusive opportunity for an Calibre Executive Co-ordinator to support their highly successful Directors. This role requires a highly business astute and commercially driven Graduate calibre Junior Personal Assistant & Coordinator who has strong organisational skills, research, written and client facing skills. This role is very fast paced and requires someone who loves multi-tasking and working in a high energy environment. This position requires a PA who is meticulous and has excellent attention to detail striving to deliver the highest levels of service and quality. The role will require heavy organisational support and client liaison always acting in an ambassadorial capacity. You will be producing board level documents and reports, researching projects both internal and external. You will be a real right hand person! This is an ideal opportunity for a candidate to put their stamp on the role and make it their own, you will essentially write your own job description! The role requires a graduate level candidate who can research, identify key areas and support with project and strategic planning. This role is ideal for a Graduate PA who wants to sit at the C Suite table and not just support those sitting at it! You will be astute and a natural proactive forward planner who is prepared to roll their sleeves up and really get stuck in when needed. You will have experience of working in environments that are not too rigid and changing. This role requires forward thinker who is a chameleon to change and can manage multiple Executives. Applicants will have with previous experience supporting a Leadership team coupled with strong research and reporting skills. Katie Bard is acting as an agency and is an equal opportunities employ
Executive Assistant to help support their CEO and Executive Management team Public Sector/Housing Executive Assistant Salary: 40,000 - 45,000 Homeworking - 3/2 Split Generous Benefit Package Role purpose To provide comprehensive and high quality administrative and secretarial support to the Executive Management Team as necessary - (CEO / 3 Directors) To provide governance support to the Group Board and Remuneration and Appraisal Committee. Key Accountabilities To provide a comprehensive secretarial service to the Executive Management Team including dealing effectively with visitors, telephone calls, mail and e-mail, diary management, travel, catering and meeting arrangements, filing and follow up systems. To deal with issues arising either on own initiative or on general instruction from the Chief Executive. To liaise with all levels of staff within the Group to collect information as required, including sensitive information, on behalf of the Executive Management Team. To be responsible for the maintenance of strictest confidentiality at all times in relation to the work of the Executive Management Team. To manage the office systems including petty cash and Company Credit Card, with authority to purchase and authorise expenditure, within agreed limits. To maintain management information systems as required facilitating the gathering of both internal and external information relevant to the work of the Executive Management Team. To work flexibly to provide cover for other administrative staff as required. To take minutes at meetings as required, typing and distributing them, assisting in the organisation of meetings and events, including booking venues and assisting with promotion, equipment and refreshments. Work outside normal working hours will be required, in attending evening meetings or to meet deadlines at peak periods. If this sounds like a job for you Apply or send your CV to (url removed)
Mar 28, 2024
Full time
Executive Assistant to help support their CEO and Executive Management team Public Sector/Housing Executive Assistant Salary: 40,000 - 45,000 Homeworking - 3/2 Split Generous Benefit Package Role purpose To provide comprehensive and high quality administrative and secretarial support to the Executive Management Team as necessary - (CEO / 3 Directors) To provide governance support to the Group Board and Remuneration and Appraisal Committee. Key Accountabilities To provide a comprehensive secretarial service to the Executive Management Team including dealing effectively with visitors, telephone calls, mail and e-mail, diary management, travel, catering and meeting arrangements, filing and follow up systems. To deal with issues arising either on own initiative or on general instruction from the Chief Executive. To liaise with all levels of staff within the Group to collect information as required, including sensitive information, on behalf of the Executive Management Team. To be responsible for the maintenance of strictest confidentiality at all times in relation to the work of the Executive Management Team. To manage the office systems including petty cash and Company Credit Card, with authority to purchase and authorise expenditure, within agreed limits. To maintain management information systems as required facilitating the gathering of both internal and external information relevant to the work of the Executive Management Team. To work flexibly to provide cover for other administrative staff as required. To take minutes at meetings as required, typing and distributing them, assisting in the organisation of meetings and events, including booking venues and assisting with promotion, equipment and refreshments. Work outside normal working hours will be required, in attending evening meetings or to meet deadlines at peak periods. If this sounds like a job for you Apply or send your CV to (url removed)
Office Manager Office based 15.38 per hour 3-month temporary position (Potentially permanent) St Albans 35-hour week Are you a proactive and organised individual with a talent for ensuring smooth office operations? We are currently seeking a Temporary Office Manager who may transition into a permanent role based on performance. As an integral part of our team, you will be responsible for implementing and maintaining office procedures to ensure efficient functioning. Key Responsibilities Establish and uphold office procedures to ensure smooth operations. Coordinate with landlords, contractors, and cleaning staff to maintain the highest standards of office maintenance. Plan and implement office systems, including desk relocations, temporary closures, and re-openings. Ensure compliance with health, safety, and fire regulations. Manage incoming and outgoing mail, greet visitors, and provide hospitality services. Monitor stock levels of stationery and kitchen supplies and arranging orders. Oversee the provision, maintenance, and use of office amenities. Handle incoming telephone calls promptly and direct them as necessary. Manage bookings for meeting rooms, ensuring they are prepared and adequately stocked. Support with Administrative duties. Requirements Full driver's License Available to start ASAP. Excellent written and verbal communication Attention to detail. Can do attitude. Previous Office Management Experience Experience within an Executive Assistant role is desirable. Proficient with Microsoft Office Why Temp with Tate? Temping is a great way to build up your career prospects, while allowing you to gain experience in a range of different companies. People temp for many different reasons, whether it is to gain experience, fill the gap between permanent positions or as a lifestyle choice. Temp jobs often present the opportunity to become permanent roles. Allowing you to have an insight into a company without the initial permanent obligation. When temping for Tate you can expect to Have my dedicated attention and service to offer you work that suits you. Weekly pay Accrue up to 29 days holiday pay (This year) Pension contributions Tate Rewards, which include discounts. Employee Assistance programme. Reward recognition awards. Gain valuable experience with credible companies. Access to companies' internal vacancies board Free computer skills training If you are available immediately and would like to discuss options, I look forward to hearing from you. Please use the apply button below to attach your CV. I will aim to acknowledge your enquiry within three working days. Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
Mar 28, 2024
Seasonal
Office Manager Office based 15.38 per hour 3-month temporary position (Potentially permanent) St Albans 35-hour week Are you a proactive and organised individual with a talent for ensuring smooth office operations? We are currently seeking a Temporary Office Manager who may transition into a permanent role based on performance. As an integral part of our team, you will be responsible for implementing and maintaining office procedures to ensure efficient functioning. Key Responsibilities Establish and uphold office procedures to ensure smooth operations. Coordinate with landlords, contractors, and cleaning staff to maintain the highest standards of office maintenance. Plan and implement office systems, including desk relocations, temporary closures, and re-openings. Ensure compliance with health, safety, and fire regulations. Manage incoming and outgoing mail, greet visitors, and provide hospitality services. Monitor stock levels of stationery and kitchen supplies and arranging orders. Oversee the provision, maintenance, and use of office amenities. Handle incoming telephone calls promptly and direct them as necessary. Manage bookings for meeting rooms, ensuring they are prepared and adequately stocked. Support with Administrative duties. Requirements Full driver's License Available to start ASAP. Excellent written and verbal communication Attention to detail. Can do attitude. Previous Office Management Experience Experience within an Executive Assistant role is desirable. Proficient with Microsoft Office Why Temp with Tate? Temping is a great way to build up your career prospects, while allowing you to gain experience in a range of different companies. People temp for many different reasons, whether it is to gain experience, fill the gap between permanent positions or as a lifestyle choice. Temp jobs often present the opportunity to become permanent roles. Allowing you to have an insight into a company without the initial permanent obligation. When temping for Tate you can expect to Have my dedicated attention and service to offer you work that suits you. Weekly pay Accrue up to 29 days holiday pay (This year) Pension contributions Tate Rewards, which include discounts. Employee Assistance programme. Reward recognition awards. Gain valuable experience with credible companies. Access to companies' internal vacancies board Free computer skills training If you are available immediately and would like to discuss options, I look forward to hearing from you. Please use the apply button below to attach your CV. I will aim to acknowledge your enquiry within three working days. Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
Career Opportunities: Assistant Vice President, Operational Resilience Governance & MI Lead (37100) Requisition ID 37100 - Posted - London Ropemaker Place - Permanent - Worldwide Mitsubishi UFJ Financial Group, Inc. (MUFG) is one of the world's leading financial groups. Headquartered in Tokyo and with over 360 years of history, MUFG has a global network with around 3,000 offices in more than 50 markets. The Group has over 180,000 employees, and offers services including commercial banking, trust banking, securities, credit cards, consumer finance, asset management, and leasing. As one of the top financial groups globally with a vision to be the world's most trusted, we want to attract, nurture and retain the most talented individuals in the market. The size and range of MUFG's global business creates opportunities for our employees to stretch themselves and reap the rewards, whilst our common values, to behave with integrity and responsibility, and to build a culture which is fair, transparent, and honest, underpin everything that we do.We aim to be the financial partner of choice for our clients, whatever their requirements, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world. Please visit our website for more information - NUMBER OF DIRECT REPORTS 0 MAIN PURPOSE OF THE ROLE Responsible for supporting the Team Lead with: Developing, embedding and managing the Operational Resilience framework, tools and methodologies in line with regulatory requirements to enable the achievement of MUFG's strategic objectives, with a particular focus on Governance and MI. Establishing collaborative relationships across MUFG Bank and MUSE, EMEA regional Offices and Tokyo Head Office using excellent interpersonal and building leadership skills, the role will influence and advise senior management to realise intended benefits. Supporting all appropriate Crisis Management incident response and training activities in London and EMEA. Ensuring adherence to HQ Tokyo and Local BCM governance activities The role will work closely with the Operational Resilience Team Lead and Programme team to develop a strong capability in the first line of defence, defining and delivering sustainable and practical solutions for the management of operational resilience, Crisis Management Response and Business Continuity Management activities. The role holder will have detailed knowledge of the Operational Resilience consultation papers (Dec 2019), and will gain experience working in a team ultimately responsible for successfully establishing Operational Resilience frameworks and capabilities within the organisation. KEY RESPONSIBILITIES Responsible for supporting the Team Lead on developing, embedding and managing the Operational Resilience framework, tools and methodologies in line with regulatory requirements to enable the achievement of MUFG's strategic objectives. Specific responsibilities include: Supporting all tasks to promote awareness and understanding of Operational Resilience across the firm, supporting communications and training campaigns across all levels. Build on and maintain strong collaborative relationships across three lines of defence with key stakeholders, helping the SMF24, Service Owners and Resource Owners perform their duties in line with regulatory expectations. Establish and manage the process to monitor the resilience of important business services and critical resources: Define and manage metrics to monitor resilience of IBS and critical resources; Coordinate activity to assess resilience of critical resources that support each IBS (e.g. monthly attestations); Establish and produce informative dashboard to provide reports to stakeholders and senior management Support process to assess vulnerabilities, and define and deliver remedial actions: Support the business areas with assessing and prioritising weaknesses and vulnerabilities in resilience; Help the business to define appropriate remedial actions; Track delivery of actions and review evidence of gap closure. Participate in establishing and managing the creation the Regulatory Self-Assessment: Coordinate the annual regulatory self-assessment; Coordinate internal governance and approval (incl. Board approval). Take a lead role in coordinating the governance of Operational Resilience, preparing papers for relevant committees and ensuring issues are escalated appropriately. Actively support with the continued development and delivery of Disaster Recovery and Crisis Management activities within London and the wider EMEA region. Coordinate London and the EMEA regional annual HQ Tokyo regulatory assessment and reporting for BCM and DR; Actively supporting the Incident Management Team and Senior Management with: Timely coordinating response to all emergency incidents, Ensuring actions for staff safety as a priority. Responsible for maintaining robust CM plans and CM training activities (IMT, ET, BC Coordinators) Support One MUFG's delivery in the EMEA region in line with regulatory and Head Office requirements to achievement of MUFG's strategic objectives. WORK EXPERIENCE Previously employment experience in: the UK Financial sector UK Regulatory experience in Operational Resilience or Risk Management areas. Good knowledge and understanding of: UK Regulatory policy statements on Operational resilience and Third Party Risk Management. Operational Resilience Business Continuity and Disaster Recovery Crisis and Incident Management SKILLS AND EXPERIENCE Technical knowledge Good knowledge of the Operational Resilience consultation papers (Dec 2019) and Policy Statements Understanding of Operational Resilience and Business Continuity and Crisis Management tools, methodologies and best practice Experience in planning for and delivering regulatory change and transformation Advocate for Operational Resilience and builds strong relationships with senior stakeholders across all business areas to ensure delivery and embedding of Operational resilience throughout the organisation Ability to build collaborative relationships across the business, working closely with internal customers Strong interpersonal and leadership skills, persuades and includes others using a range of approaches to achieve deliverables Experience in identifying and resolving risks and issues, or prompt escalation to programme manager if they are not able to be resolved Project management knowledge and experience to drive focus on effective and timely delivery of activities, managing the critical path and reporting regularly on status of deliverables Ability to work with team members to develop solutions to complex problems and makes recommendations to the Programme leaders and SteerCo. No qualifications required; qualified through experience Where required the role holder will also: Support the Head of Operational Resilience with the Operational Resilience Committee (OReC), Focus and Working Groups. Contribute to the Operational Resilience team's (OReT) performance, ensuring compliance with the organisations governance policies and procedures. Support the design, planning and implementation of the overall ORe framework across London (and within the EMEA region) to a level expected by our local regulators and at a level in line with our peers, including the update of relevant procedures and policies. Develop and deliver short and the medium term objectives/actions within the ORe framework. Ensure that the ORe objectives are in line with the agreed budget, including training & expectations. Analyse the risk and effectiveness of the regions ORe reporting arrangements, and identify/escalate appropriate actions to improve the overall reporting for the unction. Build close and continuous relationships with key individuals within the First, Second and Third Lines, and ensure their ORe weaknesses and concerns are addressed proactively. Develop and enhance staff training as required. Provide regular updates on progress under the ORe Governance framework and other key forums/committees. Contribute to the ORe governance for business activity to influence business strategy for the region and globally. Regulatory compliance, affairs and change: Comply with, and ensure that under your responsibility (where applicable) you comply with, the entities' policies and procedures as well as all rules, laws and regulatory requirements emanating from any of the regulatory authorities to which the entities are subject. Remain up to date with regulatory changes; ensure that changes are well understood and plans are PERSONAL REQUIREMENTS Results driven, with a strong sense of accountability A proactive, motivated approach. The ability to operate with urgency and prioritise work accordingly The ability to understand and manage the needs of a diverse and extensive group of stakeholders Strong decision making skills, the ability to demonstrate sound judgement . click apply for full job details
Mar 28, 2024
Full time
Career Opportunities: Assistant Vice President, Operational Resilience Governance & MI Lead (37100) Requisition ID 37100 - Posted - London Ropemaker Place - Permanent - Worldwide Mitsubishi UFJ Financial Group, Inc. (MUFG) is one of the world's leading financial groups. Headquartered in Tokyo and with over 360 years of history, MUFG has a global network with around 3,000 offices in more than 50 markets. The Group has over 180,000 employees, and offers services including commercial banking, trust banking, securities, credit cards, consumer finance, asset management, and leasing. As one of the top financial groups globally with a vision to be the world's most trusted, we want to attract, nurture and retain the most talented individuals in the market. The size and range of MUFG's global business creates opportunities for our employees to stretch themselves and reap the rewards, whilst our common values, to behave with integrity and responsibility, and to build a culture which is fair, transparent, and honest, underpin everything that we do.We aim to be the financial partner of choice for our clients, whatever their requirements, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world. Please visit our website for more information - NUMBER OF DIRECT REPORTS 0 MAIN PURPOSE OF THE ROLE Responsible for supporting the Team Lead with: Developing, embedding and managing the Operational Resilience framework, tools and methodologies in line with regulatory requirements to enable the achievement of MUFG's strategic objectives, with a particular focus on Governance and MI. Establishing collaborative relationships across MUFG Bank and MUSE, EMEA regional Offices and Tokyo Head Office using excellent interpersonal and building leadership skills, the role will influence and advise senior management to realise intended benefits. Supporting all appropriate Crisis Management incident response and training activities in London and EMEA. Ensuring adherence to HQ Tokyo and Local BCM governance activities The role will work closely with the Operational Resilience Team Lead and Programme team to develop a strong capability in the first line of defence, defining and delivering sustainable and practical solutions for the management of operational resilience, Crisis Management Response and Business Continuity Management activities. The role holder will have detailed knowledge of the Operational Resilience consultation papers (Dec 2019), and will gain experience working in a team ultimately responsible for successfully establishing Operational Resilience frameworks and capabilities within the organisation. KEY RESPONSIBILITIES Responsible for supporting the Team Lead on developing, embedding and managing the Operational Resilience framework, tools and methodologies in line with regulatory requirements to enable the achievement of MUFG's strategic objectives. Specific responsibilities include: Supporting all tasks to promote awareness and understanding of Operational Resilience across the firm, supporting communications and training campaigns across all levels. Build on and maintain strong collaborative relationships across three lines of defence with key stakeholders, helping the SMF24, Service Owners and Resource Owners perform their duties in line with regulatory expectations. Establish and manage the process to monitor the resilience of important business services and critical resources: Define and manage metrics to monitor resilience of IBS and critical resources; Coordinate activity to assess resilience of critical resources that support each IBS (e.g. monthly attestations); Establish and produce informative dashboard to provide reports to stakeholders and senior management Support process to assess vulnerabilities, and define and deliver remedial actions: Support the business areas with assessing and prioritising weaknesses and vulnerabilities in resilience; Help the business to define appropriate remedial actions; Track delivery of actions and review evidence of gap closure. Participate in establishing and managing the creation the Regulatory Self-Assessment: Coordinate the annual regulatory self-assessment; Coordinate internal governance and approval (incl. Board approval). Take a lead role in coordinating the governance of Operational Resilience, preparing papers for relevant committees and ensuring issues are escalated appropriately. Actively support with the continued development and delivery of Disaster Recovery and Crisis Management activities within London and the wider EMEA region. Coordinate London and the EMEA regional annual HQ Tokyo regulatory assessment and reporting for BCM and DR; Actively supporting the Incident Management Team and Senior Management with: Timely coordinating response to all emergency incidents, Ensuring actions for staff safety as a priority. Responsible for maintaining robust CM plans and CM training activities (IMT, ET, BC Coordinators) Support One MUFG's delivery in the EMEA region in line with regulatory and Head Office requirements to achievement of MUFG's strategic objectives. WORK EXPERIENCE Previously employment experience in: the UK Financial sector UK Regulatory experience in Operational Resilience or Risk Management areas. Good knowledge and understanding of: UK Regulatory policy statements on Operational resilience and Third Party Risk Management. Operational Resilience Business Continuity and Disaster Recovery Crisis and Incident Management SKILLS AND EXPERIENCE Technical knowledge Good knowledge of the Operational Resilience consultation papers (Dec 2019) and Policy Statements Understanding of Operational Resilience and Business Continuity and Crisis Management tools, methodologies and best practice Experience in planning for and delivering regulatory change and transformation Advocate for Operational Resilience and builds strong relationships with senior stakeholders across all business areas to ensure delivery and embedding of Operational resilience throughout the organisation Ability to build collaborative relationships across the business, working closely with internal customers Strong interpersonal and leadership skills, persuades and includes others using a range of approaches to achieve deliverables Experience in identifying and resolving risks and issues, or prompt escalation to programme manager if they are not able to be resolved Project management knowledge and experience to drive focus on effective and timely delivery of activities, managing the critical path and reporting regularly on status of deliverables Ability to work with team members to develop solutions to complex problems and makes recommendations to the Programme leaders and SteerCo. No qualifications required; qualified through experience Where required the role holder will also: Support the Head of Operational Resilience with the Operational Resilience Committee (OReC), Focus and Working Groups. Contribute to the Operational Resilience team's (OReT) performance, ensuring compliance with the organisations governance policies and procedures. Support the design, planning and implementation of the overall ORe framework across London (and within the EMEA region) to a level expected by our local regulators and at a level in line with our peers, including the update of relevant procedures and policies. Develop and deliver short and the medium term objectives/actions within the ORe framework. Ensure that the ORe objectives are in line with the agreed budget, including training & expectations. Analyse the risk and effectiveness of the regions ORe reporting arrangements, and identify/escalate appropriate actions to improve the overall reporting for the unction. Build close and continuous relationships with key individuals within the First, Second and Third Lines, and ensure their ORe weaknesses and concerns are addressed proactively. Develop and enhance staff training as required. Provide regular updates on progress under the ORe Governance framework and other key forums/committees. Contribute to the ORe governance for business activity to influence business strategy for the region and globally. Regulatory compliance, affairs and change: Comply with, and ensure that under your responsibility (where applicable) you comply with, the entities' policies and procedures as well as all rules, laws and regulatory requirements emanating from any of the regulatory authorities to which the entities are subject. Remain up to date with regulatory changes; ensure that changes are well understood and plans are PERSONAL REQUIREMENTS Results driven, with a strong sense of accountability A proactive, motivated approach. The ability to operate with urgency and prioritise work accordingly The ability to understand and manage the needs of a diverse and extensive group of stakeholders Strong decision making skills, the ability to demonstrate sound judgement . click apply for full job details
Merchandiser (9 Month FTC), 45,000 - 48,000 + Benefits London Omni-channel retailer seeks class category merchandiser to join their growing team! With a really nice and supportive culture, a line manager who's nurturing and passionate about people, and a leading brand at the forefront of their sector - this opportunity is not to be missed by any Merchandiser with category experience looking for a great new opportunity! If you're passionate about owning and developing a category, able to work with various stakeholders, innovative and enthusiastic, get in touch today to hear more What will the role involve? Budgetary responsibility across the category framework, Deliver product grading plans across categories and channels, Ensure all categories are performing at high levels, constantly monitoring performance and identifying risk and opportunities, Manage Assistant Merchandiser and Merchandise Admin Assistant, monitoring performance and adherence to deadlines, Liaise with internal teams including Buying, Marketing, retail and Online to ensure strategy is developed into sales, Demonstrate a commercial focus with a strong use of data to make informed decisions, Seasonal and trend planning, constantly monitoring intake, OTB performance and re-forecasting sales, Ideal Skills and Experience Category merchandising experience is a must, Omnichannel experience is ideal, Previous management experience beneficial, Proactive, personable, and enthusiastic people are an ideal cultural fit, Want to recruit a similar role? Cast UK is a leading executive consultancy, providing national recruitment solutions to both clients and candidates. Specialising in, HR, Procurement, Buying, Supply Chain, and Logistics, each member of our specialist team has a professional background specific to their recruiting sector. With this unique insight and knowledge, our consultants are able to place individuals from trainee through to main board. For more information on Cast UK or to discuss how we can find talent for your business then please visit (url removed)
Mar 28, 2024
Seasonal
Merchandiser (9 Month FTC), 45,000 - 48,000 + Benefits London Omni-channel retailer seeks class category merchandiser to join their growing team! With a really nice and supportive culture, a line manager who's nurturing and passionate about people, and a leading brand at the forefront of their sector - this opportunity is not to be missed by any Merchandiser with category experience looking for a great new opportunity! If you're passionate about owning and developing a category, able to work with various stakeholders, innovative and enthusiastic, get in touch today to hear more What will the role involve? Budgetary responsibility across the category framework, Deliver product grading plans across categories and channels, Ensure all categories are performing at high levels, constantly monitoring performance and identifying risk and opportunities, Manage Assistant Merchandiser and Merchandise Admin Assistant, monitoring performance and adherence to deadlines, Liaise with internal teams including Buying, Marketing, retail and Online to ensure strategy is developed into sales, Demonstrate a commercial focus with a strong use of data to make informed decisions, Seasonal and trend planning, constantly monitoring intake, OTB performance and re-forecasting sales, Ideal Skills and Experience Category merchandising experience is a must, Omnichannel experience is ideal, Previous management experience beneficial, Proactive, personable, and enthusiastic people are an ideal cultural fit, Want to recruit a similar role? Cast UK is a leading executive consultancy, providing national recruitment solutions to both clients and candidates. Specialising in, HR, Procurement, Buying, Supply Chain, and Logistics, each member of our specialist team has a professional background specific to their recruiting sector. With this unique insight and knowledge, our consultants are able to place individuals from trainee through to main board. For more information on Cast UK or to discuss how we can find talent for your business then please visit (url removed)
A unique opportunity has become available for a professional, articulate and passionate Executive Assistant to join our client who is one of Oxford's most established educational providers. A fantastic place to work, with excellent benefits, this is one not to be missed! Please note that this will be fully office based in Central Oxford (no parking). Please only apply if you can reach this location on a daily basis. Executive Assistant Responsibilities As the EA some of your main duties will include: Act as point of contact, filtering enquiries and responding professionally Maintain diary, coordinate meetings, events, travel and logistics Financial administration, approve invoices and purchase orders Draft policy documents and produce papers, reports and research based data Attend SLT and governing body meetings, take minutes and provide detailed action points Support with recruitment and administrative duties, as well as induction and onboarding Organise key annual and ad-hoc events including venues, logistics, attendees, marketing materials, liaise with donors and fundraisers Ad hoc duties which may arise to support the wider team Executive Assistant Rewards As the Executive Assistant you will enjoy working within a supportive, passionate, and progressive team. Some of their key benefits include: 30 days holiday + bank holidays Enhanced Pension (up to 21.4%) Free on-site meals Discounts gym and swimming pool Bus pass Private health cover EAP scheme The Company A historical and reputable educational body in the heart of Oxford, with a key focus on employee wellbeing and happiness. Executive Assistant Experience This position would suit a highly personable, forward thinking, hard working and passionate Executive Assistant or PA with exposure to educational or academic working environments. Substantial experience servicing committees involving senior members would be helpful, and demonstrable experience across high level EA support duties covering finance, events, and projects tasks would also be required. A strong IT user, you will also be highly numerate and articulate, and have a strong understanding higher education data protection and confidentiality matters. A first-class communicator, you will be confident speaking to senior stakeholders and handling complex tasks. Location The office location will be based in Central Oxford, 5 days per week. Action Please apply online or send your CV and covering letter to (url removed) Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on Twitter, LinkedIn and Facebook. For our latest vacancies follow our Jobs on Twitter
Mar 28, 2024
Full time
A unique opportunity has become available for a professional, articulate and passionate Executive Assistant to join our client who is one of Oxford's most established educational providers. A fantastic place to work, with excellent benefits, this is one not to be missed! Please note that this will be fully office based in Central Oxford (no parking). Please only apply if you can reach this location on a daily basis. Executive Assistant Responsibilities As the EA some of your main duties will include: Act as point of contact, filtering enquiries and responding professionally Maintain diary, coordinate meetings, events, travel and logistics Financial administration, approve invoices and purchase orders Draft policy documents and produce papers, reports and research based data Attend SLT and governing body meetings, take minutes and provide detailed action points Support with recruitment and administrative duties, as well as induction and onboarding Organise key annual and ad-hoc events including venues, logistics, attendees, marketing materials, liaise with donors and fundraisers Ad hoc duties which may arise to support the wider team Executive Assistant Rewards As the Executive Assistant you will enjoy working within a supportive, passionate, and progressive team. Some of their key benefits include: 30 days holiday + bank holidays Enhanced Pension (up to 21.4%) Free on-site meals Discounts gym and swimming pool Bus pass Private health cover EAP scheme The Company A historical and reputable educational body in the heart of Oxford, with a key focus on employee wellbeing and happiness. Executive Assistant Experience This position would suit a highly personable, forward thinking, hard working and passionate Executive Assistant or PA with exposure to educational or academic working environments. Substantial experience servicing committees involving senior members would be helpful, and demonstrable experience across high level EA support duties covering finance, events, and projects tasks would also be required. A strong IT user, you will also be highly numerate and articulate, and have a strong understanding higher education data protection and confidentiality matters. A first-class communicator, you will be confident speaking to senior stakeholders and handling complex tasks. Location The office location will be based in Central Oxford, 5 days per week. Action Please apply online or send your CV and covering letter to (url removed) Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on Twitter, LinkedIn and Facebook. For our latest vacancies follow our Jobs on Twitter
A Senior Executive Assistant is required for a key role in a not-for-profit organisation. The successful candidate will provide top-level secretarial and business support, showcasing strong leadership skills. This role is based in Birmingham offering 1 day of hybrid working per-week. Client Details The organisation is a prestigious institution in Birmingham. With a large, dedicated workforce, it is committed to furthering knowledge and making a significant impact on a global scale. Description Manage and coordinate executive schedules Organise high-level meetings and events Act as a liaison between executives and staff Prepare detailed reports and presentations Handle confidential information with discretion Lead a team of administrative staff Oversee office operations and procedures Support the execution of strategic initiatives Profile A successful Senior Executive Assistant should have: Proven experience as an Executive Assistant at board level Excellent organisational skills Strong leadership abilities Exceptional communication skills Proficiency in MS Office and other office software Ability to manage confidential information Experience in the not-for-profit sector is advantageous Job Offer A competitive salary range of £45,000 to £61,000 per annum Generous 40 days annual leave per year Option to purchase up to 10 extra days of additional leave Excellent workplace pension schemes An inclusive and collaborative company culture
Mar 28, 2024
Full time
A Senior Executive Assistant is required for a key role in a not-for-profit organisation. The successful candidate will provide top-level secretarial and business support, showcasing strong leadership skills. This role is based in Birmingham offering 1 day of hybrid working per-week. Client Details The organisation is a prestigious institution in Birmingham. With a large, dedicated workforce, it is committed to furthering knowledge and making a significant impact on a global scale. Description Manage and coordinate executive schedules Organise high-level meetings and events Act as a liaison between executives and staff Prepare detailed reports and presentations Handle confidential information with discretion Lead a team of administrative staff Oversee office operations and procedures Support the execution of strategic initiatives Profile A successful Senior Executive Assistant should have: Proven experience as an Executive Assistant at board level Excellent organisational skills Strong leadership abilities Exceptional communication skills Proficiency in MS Office and other office software Ability to manage confidential information Experience in the not-for-profit sector is advantageous Job Offer A competitive salary range of £45,000 to £61,000 per annum Generous 40 days annual leave per year Option to purchase up to 10 extra days of additional leave Excellent workplace pension schemes An inclusive and collaborative company culture
Executive Assistant upto £50,000 3 days in the office, 2 working from home (Monday to Friday) One of the UK's top Media Firms are on the search to find an Executive Assistant to join their team based in London. As the Executive Assistant you will be part of a the leadership team providing secretarial and administrative support to the Partners and Managers. Job Summary: we are seeking a talented and organized Executive Assistant to provide high-level support to our Group Corporate Executive Directors in the fast-paced events industry. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, as they will serve as a critical link between the Executive function and various stakeholders. This role demands the ability to handle sensitive information with discretion and always maintain a professional demeanour. Responsibilities: Group Exec & Board Meeting administration and support: Provide support for Board and Executive Meetings including preparation of group exec & board meeting agendas, materials, and presentations as required including liaison with contributors of materials and preparing and sending out meeting packs to attendees. In respect of Executive meetings attendance to take minutes and follow up on action items if required. Provide support for the Exec with PowerPoint presentations. Senior Team Meeting scheduling: The EA will need to co-ordinate diaries for senior team meetings and any meetings that are run by the Exec team, ensuring that they review any show or other meeting clashes and are proactive in rescheduling if this occurs. Arranging monthly MD meetings incorporating budget and forecast meetings. Work with the PA in the US to schedule monthly meetings, co-ordinate the Exec teams 1-2-1s with the CEO and ensure that the Exec team meet on schedule. Organisation of Exec Team events: The EA will take on primary responsibility for organising group events that are led by Exec Team members and that fall outside the remit of the Communications Team. These might include town halls or offsite meetings and entertainment. Such activities to include venue selection & contracting, invitations etc. Calendar Management: Maintain the CEO's schedule ensuring efficient use of their time, scheduling meetings, appointments, and manage any conflicts. Communication: Act as the primary point of contact between the CEO and internal/external parties, handling enquiries, emails, and other forms of correspondence. Support other exec team members in co-ordinating internal and third parties. Travel Arrangements: Plan and coordinate travel itineraries, including flights, accommodations, and transportation, while considering time zones and tight schedules for the CEO and a sub-set of Exec team. Consolidate Group travel points for air miles and hotels - ensure points are being collected and used on the corporate account. Expense Management : Track and manage expenses, ensuring accuracy and compliance with company policies for the CEO & a sub-set of the Exec team. Documentation : Draft and edit correspondence, reports, and presentations as required. Project Support: Assist with special projects, research, and other tasks. Relationship Building: Build and maintain relationships with key stakeholders, both internally and externally. Invoicing and POs: Provide support with getting relevant invoices for corporate services paid, raising POs and chasing payment. General Admin: support for the Exec team, holiday planner for the Exec team. Confidentiality: Handle sensitive information and maintain the highest level of discretion and confidentiality. Requirements: Experience : Minimum of 3 years of experience as an executive assistant or similar role, preferably in the events industry or a related field. Communication Skills: Exceptional verbal and written communication skills, with strong attention to detail. Organization: Excellent organizational and multitasking abilities. Tech-Savvy: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with calendar and project management tools. Adaptability: Ability to adapt to changing priorities and work independently. Professionalism: Maintain a professional appearance and demeanour at all times. Confidentiality: Proven track record of handling confidential information with discretion. Problem-Solving: Strong problem-solving skills and the ability to anticipate the CEO's needs. Availability: Flexibility to work outside of standard business hours as needed. We read through each application carefully and will contact you back quickly if we think you would be a good fit. Good luck!
Mar 28, 2024
Full time
Executive Assistant upto £50,000 3 days in the office, 2 working from home (Monday to Friday) One of the UK's top Media Firms are on the search to find an Executive Assistant to join their team based in London. As the Executive Assistant you will be part of a the leadership team providing secretarial and administrative support to the Partners and Managers. Job Summary: we are seeking a talented and organized Executive Assistant to provide high-level support to our Group Corporate Executive Directors in the fast-paced events industry. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, as they will serve as a critical link between the Executive function and various stakeholders. This role demands the ability to handle sensitive information with discretion and always maintain a professional demeanour. Responsibilities: Group Exec & Board Meeting administration and support: Provide support for Board and Executive Meetings including preparation of group exec & board meeting agendas, materials, and presentations as required including liaison with contributors of materials and preparing and sending out meeting packs to attendees. In respect of Executive meetings attendance to take minutes and follow up on action items if required. Provide support for the Exec with PowerPoint presentations. Senior Team Meeting scheduling: The EA will need to co-ordinate diaries for senior team meetings and any meetings that are run by the Exec team, ensuring that they review any show or other meeting clashes and are proactive in rescheduling if this occurs. Arranging monthly MD meetings incorporating budget and forecast meetings. Work with the PA in the US to schedule monthly meetings, co-ordinate the Exec teams 1-2-1s with the CEO and ensure that the Exec team meet on schedule. Organisation of Exec Team events: The EA will take on primary responsibility for organising group events that are led by Exec Team members and that fall outside the remit of the Communications Team. These might include town halls or offsite meetings and entertainment. Such activities to include venue selection & contracting, invitations etc. Calendar Management: Maintain the CEO's schedule ensuring efficient use of their time, scheduling meetings, appointments, and manage any conflicts. Communication: Act as the primary point of contact between the CEO and internal/external parties, handling enquiries, emails, and other forms of correspondence. Support other exec team members in co-ordinating internal and third parties. Travel Arrangements: Plan and coordinate travel itineraries, including flights, accommodations, and transportation, while considering time zones and tight schedules for the CEO and a sub-set of Exec team. Consolidate Group travel points for air miles and hotels - ensure points are being collected and used on the corporate account. Expense Management : Track and manage expenses, ensuring accuracy and compliance with company policies for the CEO & a sub-set of the Exec team. Documentation : Draft and edit correspondence, reports, and presentations as required. Project Support: Assist with special projects, research, and other tasks. Relationship Building: Build and maintain relationships with key stakeholders, both internally and externally. Invoicing and POs: Provide support with getting relevant invoices for corporate services paid, raising POs and chasing payment. General Admin: support for the Exec team, holiday planner for the Exec team. Confidentiality: Handle sensitive information and maintain the highest level of discretion and confidentiality. Requirements: Experience : Minimum of 3 years of experience as an executive assistant or similar role, preferably in the events industry or a related field. Communication Skills: Exceptional verbal and written communication skills, with strong attention to detail. Organization: Excellent organizational and multitasking abilities. Tech-Savvy: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with calendar and project management tools. Adaptability: Ability to adapt to changing priorities and work independently. Professionalism: Maintain a professional appearance and demeanour at all times. Confidentiality: Proven track record of handling confidential information with discretion. Problem-Solving: Strong problem-solving skills and the ability to anticipate the CEO's needs. Availability: Flexibility to work outside of standard business hours as needed. We read through each application carefully and will contact you back quickly if we think you would be a good fit. Good luck!
Are you ready to be the right-hand person to a dynamic executive team, driving success and making an impact? A rare opportunity to join a leading global recruitment company on a 12 month fixed term contract! If you love people and building strong relationships with colleagues, enjoy having fun whilst working and want to work for a renowned organisation, then this may just be the opportunity that you have been waiting for! JOB TITLE: Executive Assistant to 3 Senior Leadership Team Members (12 month Fixed Term Contract) COMPANY: Global Recruitment Company HOURS: 9.00am - 17.30pm (Some flexibility required!) START: Willing to wait notice period up to 4 weeks SALARY: up to 50,000 DOE. THE OFFICE : A hybrid 'work from office / home' role. When in the office you will be based in a brand new, City based, Head Quarters. A truly stunning location. HYBRID : 3 days a week required in London CLOSEST TUBE: Liverpool Street PERKS: Stunning offices in the heart of the City, based next to Spitalfields market. An extensive benefits package which includes massive discounts in high street stores, a fantastic well-being programme, holiday, pension, recognition incentives and much more! CULTURE: The people are very sociable and there are a huge number of events, incentives, and socials to attend. DUTIES INCLUDE BUT ARE NOT EXCLUSIVE TO: Effectively juggle the varying needs and priorities of 3 senior members of the Senior Leadership Team Manage and maintain X3 Senior Leadership Team members schedule's and appointments Produce and type up documents, briefing papers, reports and presentations using up-to-date and creative formatting and presentation techniques Research and investigate information and present findings to enable the team to make strategic decisions Where appropriate, approve decisions, requests, expenditure and recommendations on behalf of the 3 Senior Leadership Team members Collate and control the submission of expenses Book business travel arrangements, including flights, transportation and accommodation Liaise with internal staff at all levels and maintain a strong working relationship with other relevant departments, including IT, sales, and PR Deal with incoming post, manage emails and deal with non-critical issues before they are escalated Carry out specific projects and research, as directed Co-ordinate and effectively manage events such as sales winners' trips and conferences Management of the reception area at, including the line management of reception staff Lead a monthly management board, with representatives from each Global Business Unit Create a plan for any respective actions and track progress Liaise with the UK&I facilities manager for any investment requirements across office, for example moving of TV screens, establishing TV licenses, repair of faulty sockets etc Liaise with other Executive Assistants and provide cover where required SKILLS, EXPERIENCE AND ATTRIBUTES REQUIRED: Previous experience/exposure within a recruitment organisation is advantageous Strong organisation skills and attention to detail Ability to multitask and prioritise daily workload Excellent relationship building skills with both internal and external stakeholders Time management skills and the ability to work to deadlines Exceptional written and spoken communication skills A good level of numeracy The ability to adapt personal style and approach to respond to the varying needs of the SVP's Accurate and efficient copy typing skills with the ability to do Audio/Dictation Good working knowledge of MS packages - Advanced Word/Excel/PowerPoint/Outlook, Intermediate Access A flexible approach WE ARE EXPECTING A LOT OF INTEREST IN THIS FAB OPPORTUNITY, SO DO NOT DELAY APPLYING. NO COVER LETTER REQUIRED! NB: If this company and position appeals to you then please apply your CV on-line and please send your CV to (url removed) Advertised by Office Angels, Liverpool Street branch. Please note that due to a high volume of response Office Angels receive; only successful candidates will be contacted For the purposes of the Regulations, please note that Office Angels in the provision of these services will be operating as a recruitment agency. Office Angels are an equal opportunities employer Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Mar 28, 2024
Contractor
Are you ready to be the right-hand person to a dynamic executive team, driving success and making an impact? A rare opportunity to join a leading global recruitment company on a 12 month fixed term contract! If you love people and building strong relationships with colleagues, enjoy having fun whilst working and want to work for a renowned organisation, then this may just be the opportunity that you have been waiting for! JOB TITLE: Executive Assistant to 3 Senior Leadership Team Members (12 month Fixed Term Contract) COMPANY: Global Recruitment Company HOURS: 9.00am - 17.30pm (Some flexibility required!) START: Willing to wait notice period up to 4 weeks SALARY: up to 50,000 DOE. THE OFFICE : A hybrid 'work from office / home' role. When in the office you will be based in a brand new, City based, Head Quarters. A truly stunning location. HYBRID : 3 days a week required in London CLOSEST TUBE: Liverpool Street PERKS: Stunning offices in the heart of the City, based next to Spitalfields market. An extensive benefits package which includes massive discounts in high street stores, a fantastic well-being programme, holiday, pension, recognition incentives and much more! CULTURE: The people are very sociable and there are a huge number of events, incentives, and socials to attend. DUTIES INCLUDE BUT ARE NOT EXCLUSIVE TO: Effectively juggle the varying needs and priorities of 3 senior members of the Senior Leadership Team Manage and maintain X3 Senior Leadership Team members schedule's and appointments Produce and type up documents, briefing papers, reports and presentations using up-to-date and creative formatting and presentation techniques Research and investigate information and present findings to enable the team to make strategic decisions Where appropriate, approve decisions, requests, expenditure and recommendations on behalf of the 3 Senior Leadership Team members Collate and control the submission of expenses Book business travel arrangements, including flights, transportation and accommodation Liaise with internal staff at all levels and maintain a strong working relationship with other relevant departments, including IT, sales, and PR Deal with incoming post, manage emails and deal with non-critical issues before they are escalated Carry out specific projects and research, as directed Co-ordinate and effectively manage events such as sales winners' trips and conferences Management of the reception area at, including the line management of reception staff Lead a monthly management board, with representatives from each Global Business Unit Create a plan for any respective actions and track progress Liaise with the UK&I facilities manager for any investment requirements across office, for example moving of TV screens, establishing TV licenses, repair of faulty sockets etc Liaise with other Executive Assistants and provide cover where required SKILLS, EXPERIENCE AND ATTRIBUTES REQUIRED: Previous experience/exposure within a recruitment organisation is advantageous Strong organisation skills and attention to detail Ability to multitask and prioritise daily workload Excellent relationship building skills with both internal and external stakeholders Time management skills and the ability to work to deadlines Exceptional written and spoken communication skills A good level of numeracy The ability to adapt personal style and approach to respond to the varying needs of the SVP's Accurate and efficient copy typing skills with the ability to do Audio/Dictation Good working knowledge of MS packages - Advanced Word/Excel/PowerPoint/Outlook, Intermediate Access A flexible approach WE ARE EXPECTING A LOT OF INTEREST IN THIS FAB OPPORTUNITY, SO DO NOT DELAY APPLYING. NO COVER LETTER REQUIRED! NB: If this company and position appeals to you then please apply your CV on-line and please send your CV to (url removed) Advertised by Office Angels, Liverpool Street branch. Please note that due to a high volume of response Office Angels receive; only successful candidates will be contacted For the purposes of the Regulations, please note that Office Angels in the provision of these services will be operating as a recruitment agency. Office Angels are an equal opportunities employer Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.