Are you a detail-oriented administrator looking for an exciting opportunity to play a crucial role in securing access to sensitive government sites for construction projects? Look no further! We are seeking a skilled Administrator - Clearance Specialist to join our dynamic team. These clearances ensure the safety and security of these sites and the individuals working on them. As a Clearance Specialist, you will play a vital role in facilitating this process, ensuring that all necessary documentation is completed accurately and submitted on time. You will be joining a friendly and supportive admin team and will likely have other ad hoc duties such as helping on reception or organising events. Main Responsibilities: Obtain clearances for employees and supply chain partners to access sensitive government sites for construction projects. Manage the entire clearance process, including obtaining required documentation and information, form-filling, and utilizing online systems similar to DBS checks. Ensure all documentation is accurately completed and submitted in a timely manner, leaving no room for errors or delays. Complete and update tracker to monitor and manage clearance requests, maintaining a concise record of progress and milestones. Liaise with employees, supply chain partners, and government agencies to facilitate a smooth and efficient clearance process. Deliver approved clearances promptly to individuals, ensuring they have the necessary documentation to commence work on government sites. Requirements: Proven experience in administrative roles, preferably with exposure to sensitive government clearance processes. Excellent organizational skills and attention to detail, with the ability to manage multiple clearance requests simultaneously. Strong communication skills to interact effectively with employees, supply chain partners, and government agencies. Proficiency in utilizing tracking systems and technology to streamline processes and ensure efficient workflows. Ability to work under pressure and meet strict deadlines, understanding the importance of time-sensitive clearances. What can we offer you? Benefits: We reward our people generously with a competitive package that gives you flexible benefits to fit your lifestyle and priorities. This includes but is not limited to, an enhanced pension scheme, discounted or full private medical, life assurance, incentive bonus and a car scheme which will make us a market leader in sustainable company travel. Applicable roles will benefit from a motoring expenditure allowance (MEA) and everyone can access a new generation of low carbon and electric cars via the Willmott Dixon run car leasing scheme Additional Information At Willmott Dixon we provide an inclusive and flexible working environment for people to thrive in and we are happy to support agile working wherever possible. We are a proud member of the Disability Confident Scheme. About Us We are proud to be part of the Willmott Dixon family; a privately-owned contracting and interior fit out group in the UK. With a rich history, amazing track record and strong values, this partnership makes us a stronger and more progressive organisation, allowing us to share knowledge and take on bigger and better projects.
Apr 19, 2024
Full time
Are you a detail-oriented administrator looking for an exciting opportunity to play a crucial role in securing access to sensitive government sites for construction projects? Look no further! We are seeking a skilled Administrator - Clearance Specialist to join our dynamic team. These clearances ensure the safety and security of these sites and the individuals working on them. As a Clearance Specialist, you will play a vital role in facilitating this process, ensuring that all necessary documentation is completed accurately and submitted on time. You will be joining a friendly and supportive admin team and will likely have other ad hoc duties such as helping on reception or organising events. Main Responsibilities: Obtain clearances for employees and supply chain partners to access sensitive government sites for construction projects. Manage the entire clearance process, including obtaining required documentation and information, form-filling, and utilizing online systems similar to DBS checks. Ensure all documentation is accurately completed and submitted in a timely manner, leaving no room for errors or delays. Complete and update tracker to monitor and manage clearance requests, maintaining a concise record of progress and milestones. Liaise with employees, supply chain partners, and government agencies to facilitate a smooth and efficient clearance process. Deliver approved clearances promptly to individuals, ensuring they have the necessary documentation to commence work on government sites. Requirements: Proven experience in administrative roles, preferably with exposure to sensitive government clearance processes. Excellent organizational skills and attention to detail, with the ability to manage multiple clearance requests simultaneously. Strong communication skills to interact effectively with employees, supply chain partners, and government agencies. Proficiency in utilizing tracking systems and technology to streamline processes and ensure efficient workflows. Ability to work under pressure and meet strict deadlines, understanding the importance of time-sensitive clearances. What can we offer you? Benefits: We reward our people generously with a competitive package that gives you flexible benefits to fit your lifestyle and priorities. This includes but is not limited to, an enhanced pension scheme, discounted or full private medical, life assurance, incentive bonus and a car scheme which will make us a market leader in sustainable company travel. Applicable roles will benefit from a motoring expenditure allowance (MEA) and everyone can access a new generation of low carbon and electric cars via the Willmott Dixon run car leasing scheme Additional Information At Willmott Dixon we provide an inclusive and flexible working environment for people to thrive in and we are happy to support agile working wherever possible. We are a proud member of the Disability Confident Scheme. About Us We are proud to be part of the Willmott Dixon family; a privately-owned contracting and interior fit out group in the UK. With a rich history, amazing track record and strong values, this partnership makes us a stronger and more progressive organisation, allowing us to share knowledge and take on bigger and better projects.
Our Client an award winning engineering design consultancy with studios in Oxford, London, Nottingham, Manchester and Bristol. We set out with the intention of working with the best architects to produce excellent buildings. We have established a practice with a strong culture - highly skilled and professional, but also caring, supportive, relaxed and sociable. The quality of our work output, and our quality of life whilst at work, are equally important to us. Our reputation as great people to work with - and to work for - is crucial. We are looking for a Studio Manager / Project Coordinator to join our Oxford studio. You will need a service-driven approach together with a flexible, positive attitude. Key Tasks Studio Management Managing all aspects of the studio including office supplies, incoming and outgoing information, welcoming visitors etc Liaising with the Landlord and managing the organisation of general maintenance and upkeep of the studio Organisation of internal events Minute taking Assist with scanning, printing, filing, editing of drawings, documents, e-mails etc. as required Project Coordination To receive, file and issue all drawings on all large projects - both by use of the internal server systems, but also using the file management system and external eDMS sites - 4Projects, Aconex etc To work closely with the CAD team regarding issuing of drawings and implementing agreed BIM protocol and naming conventions Attend external meetings and workshops organised by other organisations in respect of the specific eDMS site proposed for a project To carry out Desk Studies on projects and research on buildings & sites Project Administration Open new jobs and close completed jobs When projects are completed, collect the required information for the 'Final Construction Issue' folder To assist the Partner and Associates in the preparation of project fee schedules. Attend Monday programming meeting and maintain project and drafting deadline information for the group To monitor the groups' invoicing schedules, keeping them up to date and making any necessary changes To ensure that project fee information is up to date - including confirmed client details, updated project costs and fees To manage the paper filing, if any, for projects Manage the archiving of any paper information and organise the digital folders in preparation for archiving General To manage the group project QA process To assist with scanning, printing, filing, editing of drawings, documents etc. as required To prepare letters, reports and specifications, presentations Provide administrative support as necessary to the group - responding to letters; assisting with fee letters and proposals; arranging internal meetings, especially monthly group meetings Booking travel for site visits. To meet with the Practice Manager and the other Project Co-ordinators to discuss upcoming workload and manage cover over holiday periods and other busy times Other Working closely with the Communication Team, collate data and images for project sheets, update CVs etc To liaise with the Technical Co-ordinator on issues relating to technical support systems To suggest changes to internal systems and processes to make them more efficient and robust Produce Welcome/Induction Packs for the Oxford Studio new starters Coordinate and contribute to the induction process for the group's new starters To assist Project Co-ordinators in other groups to meet deadlines as and when required The people we need must have: Be friendly and proactive with masses of common sense A flexible and positive approach with good time management skills and ability to work to deadlines, both as part of a team and independently At least two years' experience providing administrative support, preferably gained in an engineering/architectural design studio (or similar) The ambition to make a significant contribution to the success of our Practice Experience of document management (eDMS) systems Strong knowledge of MS Word, Excel and Outlook Strong organisational skills and a thorough approach Good written and spoken English with excellent verbal and written communication skills Experience of InDesign would be an advantage but not essential If you are looking for a chance to build on your office career in the Design/Construction sector this would be a fantastic opportunity
Apr 19, 2024
Full time
Our Client an award winning engineering design consultancy with studios in Oxford, London, Nottingham, Manchester and Bristol. We set out with the intention of working with the best architects to produce excellent buildings. We have established a practice with a strong culture - highly skilled and professional, but also caring, supportive, relaxed and sociable. The quality of our work output, and our quality of life whilst at work, are equally important to us. Our reputation as great people to work with - and to work for - is crucial. We are looking for a Studio Manager / Project Coordinator to join our Oxford studio. You will need a service-driven approach together with a flexible, positive attitude. Key Tasks Studio Management Managing all aspects of the studio including office supplies, incoming and outgoing information, welcoming visitors etc Liaising with the Landlord and managing the organisation of general maintenance and upkeep of the studio Organisation of internal events Minute taking Assist with scanning, printing, filing, editing of drawings, documents, e-mails etc. as required Project Coordination To receive, file and issue all drawings on all large projects - both by use of the internal server systems, but also using the file management system and external eDMS sites - 4Projects, Aconex etc To work closely with the CAD team regarding issuing of drawings and implementing agreed BIM protocol and naming conventions Attend external meetings and workshops organised by other organisations in respect of the specific eDMS site proposed for a project To carry out Desk Studies on projects and research on buildings & sites Project Administration Open new jobs and close completed jobs When projects are completed, collect the required information for the 'Final Construction Issue' folder To assist the Partner and Associates in the preparation of project fee schedules. Attend Monday programming meeting and maintain project and drafting deadline information for the group To monitor the groups' invoicing schedules, keeping them up to date and making any necessary changes To ensure that project fee information is up to date - including confirmed client details, updated project costs and fees To manage the paper filing, if any, for projects Manage the archiving of any paper information and organise the digital folders in preparation for archiving General To manage the group project QA process To assist with scanning, printing, filing, editing of drawings, documents etc. as required To prepare letters, reports and specifications, presentations Provide administrative support as necessary to the group - responding to letters; assisting with fee letters and proposals; arranging internal meetings, especially monthly group meetings Booking travel for site visits. To meet with the Practice Manager and the other Project Co-ordinators to discuss upcoming workload and manage cover over holiday periods and other busy times Other Working closely with the Communication Team, collate data and images for project sheets, update CVs etc To liaise with the Technical Co-ordinator on issues relating to technical support systems To suggest changes to internal systems and processes to make them more efficient and robust Produce Welcome/Induction Packs for the Oxford Studio new starters Coordinate and contribute to the induction process for the group's new starters To assist Project Co-ordinators in other groups to meet deadlines as and when required The people we need must have: Be friendly and proactive with masses of common sense A flexible and positive approach with good time management skills and ability to work to deadlines, both as part of a team and independently At least two years' experience providing administrative support, preferably gained in an engineering/architectural design studio (or similar) The ambition to make a significant contribution to the success of our Practice Experience of document management (eDMS) systems Strong knowledge of MS Word, Excel and Outlook Strong organisational skills and a thorough approach Good written and spoken English with excellent verbal and written communication skills Experience of InDesign would be an advantage but not essential If you are looking for a chance to build on your office career in the Design/Construction sector this would be a fantastic opportunity
Job Purpose: As an Event Operations Coordinator, you will play a vital role within our client's Operations Team, ensuring the seamless operational running of our Creative Production Group. Your focus will be on implementing best practices and procedures to support our Creative and Production Teams across various projects. Key Responsibilities: Workflow Management: Support the CPG teams in managing workflow effectively and diplomatically. Assist in coordinating briefs related to PPT, Creative, and Video projects. Manage daily resourcing and capacity of the Creative and Film teams. Assist in contracting and managing freelance resources, including invoice processing. Client Management and New Business: Aid in preparing RFPs and proposals for client teams. Support client pitches/presentations and attend meetings as required. Production Operational Delivery Management: Collaborate with content producers to develop accurate briefs. Work with senior management to enhance operational policies and procedures. Review team meetings for best practices implementation. Assist in training teams on operational processes General: Manage resource allocation Coordinate team holidays and timesheet activities. Collaborate with cross-functional teams for effective project delivery. Qualifications: Bachelor's degree in Business Administration or related field. Proven experience in operations support or project management. Strong organizational and communication skills. Ability to work collaboratively in a fast-paced environment. Benefits: Competitive salary Health insurance Professional development opportunities Vibrant company culture If you are passionate about Events, thrive in a creative environment, and are ready to make an impact, we want to hear from you! Apply now to join our client's team at the forefront of creative production.
Apr 19, 2024
Full time
Job Purpose: As an Event Operations Coordinator, you will play a vital role within our client's Operations Team, ensuring the seamless operational running of our Creative Production Group. Your focus will be on implementing best practices and procedures to support our Creative and Production Teams across various projects. Key Responsibilities: Workflow Management: Support the CPG teams in managing workflow effectively and diplomatically. Assist in coordinating briefs related to PPT, Creative, and Video projects. Manage daily resourcing and capacity of the Creative and Film teams. Assist in contracting and managing freelance resources, including invoice processing. Client Management and New Business: Aid in preparing RFPs and proposals for client teams. Support client pitches/presentations and attend meetings as required. Production Operational Delivery Management: Collaborate with content producers to develop accurate briefs. Work with senior management to enhance operational policies and procedures. Review team meetings for best practices implementation. Assist in training teams on operational processes General: Manage resource allocation Coordinate team holidays and timesheet activities. Collaborate with cross-functional teams for effective project delivery. Qualifications: Bachelor's degree in Business Administration or related field. Proven experience in operations support or project management. Strong organizational and communication skills. Ability to work collaboratively in a fast-paced environment. Benefits: Competitive salary Health insurance Professional development opportunities Vibrant company culture If you are passionate about Events, thrive in a creative environment, and are ready to make an impact, we want to hear from you! Apply now to join our client's team at the forefront of creative production.
The opportunity This is an exciting opportunity for a communications or PR professional to play a key role in further enhancing the strong global reputation of London College of Communication, one of six world-renowned Colleges that make up University of the Arts London (UAL). As External Relations Coordinator, you will use your understanding and experience of securing press coverage to identify opportunities and develop pitches that help to tell the story of London College of Communication to key external audiences. This is a collaborative role within the Internal and External Relations Department. You will work with experts from across the College to develop thought leadership pieces; identify opportunities in the external media landscape to boost our reputation; and help to promote the range of projects, initiatives, events and stories that take place here. Note: This role sits in London College of Communication's Internal and External Relations Department, which is currently part of a UAL-wide transformation project taking place in 2024. This role may be subject to changes and shifts as part of that process - but the 12-month fixed term period of this role is not subject to change. The successful candidate will contribute to the co-designing of this transformation, which offers exciting possibilities to strengthen UAL's communications function as a whole. About you We are looking for candidates who have experience of working in external relations, public relations or media relations, desirably (but not essential) within a higher education or creative organisation. We are seeking applications from individuals who can evidence an understanding of relevant media outlets across print, online and new media; have strong copywriting and copyediting experience; and will be able to engage internal stakeholders in external relations processes - helping to develop pitches and secure press coverage for the College that helps to boost our reputation with key external audiences. We are UAL University of the Arts London (UAL) offers an extensive range of courses in art, design, fashion, communication and performing arts. We are a collegiate University spread across London with six Colleges, four Institutes and five Research Centres. UAL also has two subsidiary companies, delivering specialist activities - UAL Short Courses Ltd, and UAL Arts Temps Ltd. We are ranked highly across the board. We are ranked first for specialist art and design, second in the world for Art and Design in the 2023 QS World University Rankings (for the fifth year in a row), ranked fifth in sustainability and two of our colleges were rated in the top three fashion schools in the world. To apply please click the apply button. Closing date: 23:55 on 25 April 2024. If you have any queries about this role or need any reasonable adjustments for your application, please contact Lesley Wilkins, Senior Resourcing Adviser, or telephone: . Our culture UAL is committed to creating diverse and inclusive environments for all staff and students to work and learn - a university where we can be ourselves and reach our full potential. We offer a range of family friendly, inclusive employment policies, flexible working arrangements and Staff Support Networks. We welcome applicants from diverse backgrounds, including race, disability, age, sex, gender identity, sexual orientation, religion and belief, marriage and civil partnership, pregnancy and maternity, and caring responsibility.
Apr 19, 2024
Full time
The opportunity This is an exciting opportunity for a communications or PR professional to play a key role in further enhancing the strong global reputation of London College of Communication, one of six world-renowned Colleges that make up University of the Arts London (UAL). As External Relations Coordinator, you will use your understanding and experience of securing press coverage to identify opportunities and develop pitches that help to tell the story of London College of Communication to key external audiences. This is a collaborative role within the Internal and External Relations Department. You will work with experts from across the College to develop thought leadership pieces; identify opportunities in the external media landscape to boost our reputation; and help to promote the range of projects, initiatives, events and stories that take place here. Note: This role sits in London College of Communication's Internal and External Relations Department, which is currently part of a UAL-wide transformation project taking place in 2024. This role may be subject to changes and shifts as part of that process - but the 12-month fixed term period of this role is not subject to change. The successful candidate will contribute to the co-designing of this transformation, which offers exciting possibilities to strengthen UAL's communications function as a whole. About you We are looking for candidates who have experience of working in external relations, public relations or media relations, desirably (but not essential) within a higher education or creative organisation. We are seeking applications from individuals who can evidence an understanding of relevant media outlets across print, online and new media; have strong copywriting and copyediting experience; and will be able to engage internal stakeholders in external relations processes - helping to develop pitches and secure press coverage for the College that helps to boost our reputation with key external audiences. We are UAL University of the Arts London (UAL) offers an extensive range of courses in art, design, fashion, communication and performing arts. We are a collegiate University spread across London with six Colleges, four Institutes and five Research Centres. UAL also has two subsidiary companies, delivering specialist activities - UAL Short Courses Ltd, and UAL Arts Temps Ltd. We are ranked highly across the board. We are ranked first for specialist art and design, second in the world for Art and Design in the 2023 QS World University Rankings (for the fifth year in a row), ranked fifth in sustainability and two of our colleges were rated in the top three fashion schools in the world. To apply please click the apply button. Closing date: 23:55 on 25 April 2024. If you have any queries about this role or need any reasonable adjustments for your application, please contact Lesley Wilkins, Senior Resourcing Adviser, or telephone: . Our culture UAL is committed to creating diverse and inclusive environments for all staff and students to work and learn - a university where we can be ourselves and reach our full potential. We offer a range of family friendly, inclusive employment policies, flexible working arrangements and Staff Support Networks. We welcome applicants from diverse backgrounds, including race, disability, age, sex, gender identity, sexual orientation, religion and belief, marriage and civil partnership, pregnancy and maternity, and caring responsibility.
Sales & Marketing Team Coordinator Project Support Coordinator Super organiser Multi-tasker Sales and Marketing Project Coordinator SaaS growth business! Office based in stunning Manchester City Centre Offices A wonderful agile, fast paced role for a motivated, strong communicator! £28,000 - £30,000 plus benefits package and buzzing team Brilliant opportunity in the most ambitious growth organisation in Manchester. the glue on various projects between Sales & marketing in this very modern agile fluid support role! We always look for personality, attitude and intelligence first, 7.10 skills match 2nd Brilliant Manchester based role that would suit a dynamic, switched on professional with a degree and 2-5 years exp., ideally supporting Sales & Marketing. Are you an super organised? A project coordination ninja who can multi-task and meet deadlines? This is a mega opportunity to work for a growing SaaS / Tech business based in Manchester. Multiple projects, fantastic team, loads to get stuck in to! Speak to for the details. Sales & marketing Project Coordinator Organisation Administration Communication Time Management deadline smasher elite communicator! The Benefits you ll get: Competitive Salary Career training personal development 25 days holiday, plus bank holidays. Day off on your birthday. Perkbox discounts. Holidays increase after 2- and 5-years service. Pension Plan and Life Insurance. Access to Employee Assistance Programme. Company incentives, access to discount schemes. The Role & You: We need you to have some synergy with the skill sets needed to do this role. Personality and attitude is key! Common sense and strong work ethic. We ideally need a strong education or Degree and 2-5 years work experience (bonus would be marketing dept or sales dept experience and working to deadlines!) Support the Sales and Marketing functions with scheduling, agenda creation, and distribution of materials. Manage sales enablement documentation, preparing new content and reviewing existing collaterals to ensure they are suitable for current and future requirements such as campaign toolkits including crib sheet messages, email and social media assets and other sales training ads. Assist in the development and implementation of prospect engagement initiatives with sales to achieve company objectives. Help create marketing materials such as brochures, service agreement templates to presentations. Manage sales and service function inbound requests and coordinate completion based on prioritisation and available resources. Coordinate the cross-functional marketing team in terms of roadmap planning, campaign briefing and team/people ticketing to execute promotional campaigns across various channels, including social media, email, paid media and more Manage the end-to-end briefing process, from collecting data, and collating research and input from senior stakeholders to create a robust brief to support commercial targets, to ensuring there is a clear start, middle and end to the campaign itself - ensure the department is clear on the programme objectives & deliverables. Coordinate the execution of all multi-channel campaigns via a ticketing system, communicating to senior managers on status of deliverables completion against deadlines. Collect performance insights from teams during campaigns running period to share with management to support the optimisation of campaigns. Coordinate campaign debriefing sessions to share learns & insights with wider team to help improve the outputs in follow up activities. Manage the always on brand channels including email footers, website timeline, product login page to office signage ensuring on a monthly basis (at minimum) that the channels update with the latest information and campaigns against the commercial goals set out by the manager. Assist in organising and attending marketing events, trade shows, and exhibitions. Research industry activity and highlight areas of importance to inform roadmap and planning. Assist awards submissions for BHR UK in terms of schedule, submission contribution, attendance at awards events to identifying new awards. Assist in the preparation of presentations, proposals, and contracts. Buzzing Manchester based Administration and Project Coordination role, speak to !
Apr 19, 2024
Full time
Sales & Marketing Team Coordinator Project Support Coordinator Super organiser Multi-tasker Sales and Marketing Project Coordinator SaaS growth business! Office based in stunning Manchester City Centre Offices A wonderful agile, fast paced role for a motivated, strong communicator! £28,000 - £30,000 plus benefits package and buzzing team Brilliant opportunity in the most ambitious growth organisation in Manchester. the glue on various projects between Sales & marketing in this very modern agile fluid support role! We always look for personality, attitude and intelligence first, 7.10 skills match 2nd Brilliant Manchester based role that would suit a dynamic, switched on professional with a degree and 2-5 years exp., ideally supporting Sales & Marketing. Are you an super organised? A project coordination ninja who can multi-task and meet deadlines? This is a mega opportunity to work for a growing SaaS / Tech business based in Manchester. Multiple projects, fantastic team, loads to get stuck in to! Speak to for the details. Sales & marketing Project Coordinator Organisation Administration Communication Time Management deadline smasher elite communicator! The Benefits you ll get: Competitive Salary Career training personal development 25 days holiday, plus bank holidays. Day off on your birthday. Perkbox discounts. Holidays increase after 2- and 5-years service. Pension Plan and Life Insurance. Access to Employee Assistance Programme. Company incentives, access to discount schemes. The Role & You: We need you to have some synergy with the skill sets needed to do this role. Personality and attitude is key! Common sense and strong work ethic. We ideally need a strong education or Degree and 2-5 years work experience (bonus would be marketing dept or sales dept experience and working to deadlines!) Support the Sales and Marketing functions with scheduling, agenda creation, and distribution of materials. Manage sales enablement documentation, preparing new content and reviewing existing collaterals to ensure they are suitable for current and future requirements such as campaign toolkits including crib sheet messages, email and social media assets and other sales training ads. Assist in the development and implementation of prospect engagement initiatives with sales to achieve company objectives. Help create marketing materials such as brochures, service agreement templates to presentations. Manage sales and service function inbound requests and coordinate completion based on prioritisation and available resources. Coordinate the cross-functional marketing team in terms of roadmap planning, campaign briefing and team/people ticketing to execute promotional campaigns across various channels, including social media, email, paid media and more Manage the end-to-end briefing process, from collecting data, and collating research and input from senior stakeholders to create a robust brief to support commercial targets, to ensuring there is a clear start, middle and end to the campaign itself - ensure the department is clear on the programme objectives & deliverables. Coordinate the execution of all multi-channel campaigns via a ticketing system, communicating to senior managers on status of deliverables completion against deadlines. Collect performance insights from teams during campaigns running period to share with management to support the optimisation of campaigns. Coordinate campaign debriefing sessions to share learns & insights with wider team to help improve the outputs in follow up activities. Manage the always on brand channels including email footers, website timeline, product login page to office signage ensuring on a monthly basis (at minimum) that the channels update with the latest information and campaigns against the commercial goals set out by the manager. Assist in organising and attending marketing events, trade shows, and exhibitions. Research industry activity and highlight areas of importance to inform roadmap and planning. Assist awards submissions for BHR UK in terms of schedule, submission contribution, attendance at awards events to identifying new awards. Assist in the preparation of presentations, proposals, and contracts. Buzzing Manchester based Administration and Project Coordination role, speak to !
Our professional client based in Basingstoke is seeking a solutions driven coordinator to join their busy team. This company is taking their sector by storm with ongoing growth and lots of opportunity to progress. The right candidate will need to be detail orientated and extremely organised to ensure deadlines are met and data is recorded accurately. The role involves effective communication with wider teams and senior stakeholders. The working hours are 08:30 - 17:00 and due to the nature of the role will be office based. Company Benefits: 10% discretionary annual bonus 25 days holiday + Bank Holidays Life insurance at 3 x annual salary from day 1 Pension scheme Study support & training Cycle to work scheme Access to employee benefits platform Quarterly company events Free snacks & drinks in the office Free office parking Key Responsibilities: Managing licences and substation leases Actively obtain document consents, ensuring the correct permissions are in place prior to commencing work, using effective and efficient means of communication Investigate search providers Correctly identify owners, site providers and end users Communicate and act as a main point of contact and respond to queries in a timely manner Track progress through company systems to ensure they are actively pushing for completions in line with programmes Escalate any potential issues back to manager in a timely fashion. Experience and Skills Requirements: Excellent interpersonal and communication skills Ability to use HM Land Registry to establish ownership IT Systems competency, including Microsoft Office. Passion for delivery, proactively working as part of a larger team Ability to prioritise workload in line with department targets and installation programmes Flexibility to perform multiple duties across projects Ability to work to deadlines Good coordination skills and ability to take and execute clear instructions Ability to update business reports based on process stages If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
Apr 19, 2024
Full time
Our professional client based in Basingstoke is seeking a solutions driven coordinator to join their busy team. This company is taking their sector by storm with ongoing growth and lots of opportunity to progress. The right candidate will need to be detail orientated and extremely organised to ensure deadlines are met and data is recorded accurately. The role involves effective communication with wider teams and senior stakeholders. The working hours are 08:30 - 17:00 and due to the nature of the role will be office based. Company Benefits: 10% discretionary annual bonus 25 days holiday + Bank Holidays Life insurance at 3 x annual salary from day 1 Pension scheme Study support & training Cycle to work scheme Access to employee benefits platform Quarterly company events Free snacks & drinks in the office Free office parking Key Responsibilities: Managing licences and substation leases Actively obtain document consents, ensuring the correct permissions are in place prior to commencing work, using effective and efficient means of communication Investigate search providers Correctly identify owners, site providers and end users Communicate and act as a main point of contact and respond to queries in a timely manner Track progress through company systems to ensure they are actively pushing for completions in line with programmes Escalate any potential issues back to manager in a timely fashion. Experience and Skills Requirements: Excellent interpersonal and communication skills Ability to use HM Land Registry to establish ownership IT Systems competency, including Microsoft Office. Passion for delivery, proactively working as part of a larger team Ability to prioritise workload in line with department targets and installation programmes Flexibility to perform multiple duties across projects Ability to work to deadlines Good coordination skills and ability to take and execute clear instructions Ability to update business reports based on process stages If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Workplace Service Desk Coordinator to join our team based in Burgess Hill. We believe your office should allow you to feel comfortable, productive and inspired in your working life. Because when people feel inspired, great things happen! As the heart of the workplace, you will help foster a sense of community by putting the well-being of others at the forefront. As you collaborate with colleagues to create a culture of support, you will have countless opportunities to inspire moments of delight and pursue amazing outcomes each day. With CBRE, you can join a team that elevates the office experience by delivering world-class services that make coming to work better than it's ever been. The Workplace Service Desk Coordinator is actively involved in the daily operations of our offices and are at the forefront of delivering a positive workplace experience. In this role, you would provide exceptional service and support personal productivity, and organizational effectiveness. This role is site based and may depend on client requirements which vary from time to time. As part of a wider "front-of-house" team, the Workplace Service Desk Coordinator is responsible for creating a supportive and comfortable atmosphere by assisting the CBRE Facilities and Workplace Experience teams in managing and supporting all colleague facing services. Key Responsibilities: Provides coordination and administrative support for delivery of Workplace Services. Services include, but are not limited to: Support with Community Engagement events. Facilities Service Desk & Work Task Management. Parking & Commute. Reporting. Office Supply Management. Moves, Adds & Changes. Support with Workplace onboarding. Car Parking Management. Responding to colleague queries. Responds to colleague service requests, enquiries and complaints promptly with accurate and thorough information according to the specific request. Provides coordination and support for delivery of the solution to ensure a positive colleague experience. Receives all incoming calls, emails and SLACK messages from colleagues, support teams and key stakeholders and dependent on the nature of the request is responsible for directing it to the most appropriate channel, raising a work order or simply helping the colleague with information. Maintains awareness of the workspace. Raises housekeeping and maintenance work orders as needed and/or communicate with appropriate partners to address issues. Responds to customers on behalf of other team members (e.g. Facilities, Space Management, Housekeeping and Workplace Experience teams). Utilizes and maintains integrity of databases, supports data entry of required reports and other digital tools associated with service delivery, as requested. Follows security and emergency procedures as defined for the properties. Responds to emergency situations in a calm and efficient manner. Summons appropriate assistance and makes appropriate notifications in accordance with operating procedures. Collaborates with vendors who provide services and goods. Assists in the completion of the Service Business Continuity plan. Willing to support the first aid and fire warden requirements with the completion of recognized trainings. Managing all car parking related queries and parking management in our Sussex Campus. Provides support for the Workplace Experience team as directed, including, meeting coordination, office and workplace experience equipment care, and supply management. Manage the colleagues request through outlook and slack. Responds to customer requests and complaints regarding Workplace Experience services in timely manner. Contact relevant personnel for troubleshooting complex issues. Help to coordinate enterprise-wide initiatives. Tracks questions and responses, provide feedback to respective parties with frequently asked questions or additional support colleagues may need. Promote/market events internally to drive colleague engagement. Be a local expert and a gateway for colleagues to connect with the surrounding community. Build a portfolio/network of local contacts (food, arts, culture etc.) Stay abreast on news and events in the region and share them with colleagues. Support supervisors in capturing data for all reporting and budget and accounting reconciliations. Act as first point of contact for all colleagues regarding site, services and amenities information. Will direct colleagues to appropriate team if unable to solve/support/triage. Build and maintain strong working relationships with key business users, colleagues and support bodies in order to provide a professional customer service approach. Work positively and communicate professionally across teams in order to make an effective contribution to team tasks and team spirit. Essential Skills Education and Experience NVQ level 2 or Diploma in any discipline required. A minimum of 2+ years' of front desk, concierge, switch board, helpdesk, customer service or other hospitality experience is preferred. Communication Skills Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine checklist reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees. Comfortable meeting and engaging with new people. Warm and engaging demeanor. Ability to assess circumstances, empathize and offer help. Behavioural Requirements Customer Service: ability to meet and strive to exceed the needs of internal and external customers by producing quality work and service Drive for Results: able to go the 'extra mile' to achieve tasks, objectives, and targets Demonstrates good attention to detail across all areas of work Teamwork: able to work together with colleagues to pool skills, ideas and resources to achieve objectives and resolve problems Initiative and Problem Solving: able to take ownership of area, accepts issues and follow up with actions to rectify Planning and Organising: able to work to important deadlines and manage time effectively Other Skills and/or Abilities Fluency in English - this role requires daily communication, both written and verbal, in English, therefore the spoken and written fluency is necessary Strong skills with Microsoft Office Suite products such as Word, Excel, PowerPoint, Visio, SharePoint, OneNote, Outlook, etc. Comfortable with and embracing of new technologies and digital tools; such as Apps, databases, financial management, work order management, social networking, cloud technologies, handheld mobile technologies and applications, and communications. Best candidates will have a genuine interest in in anticipating and serving the needs of others. A warm demeanor and desire to collaborate with others is key. Be punctual and respect of the deadline for any inquiries About CBRE Global Workplace Solutions: As one of CBRE's core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building. Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings. CBRE Group, Inc. is the world's largest commercial real estate services and investment firm, with 2019 revenues of $23.9 billion and more than 100,000 employees (excluding affiliate offices). CBRE has been included on the Fortune 500 since 2008, ranking in 2020. It also has been voted the industry's top brand by the Lipsey Company for 19 consecutive years, and has been named one of Fortune's "Most Admired Companies" for eight years in a row, including being ranked number one in the real estate sector in 2020, for the second consecutive year. Its shares trade on the New York Stock Exchange under the symbol "CBRE." Application Process: Your application will be reviewed by our Talent Acquisition Team and you will be contacted if you have been successful in being short listed for the role. Taking into consideration the costs of sponsorship, the nature of the role and the financial resources of the account in question, we are unable to offer sponsorship for this role. No agencies please. Please note: the job title shown above may be different to local job titles used in our business and issued on any contract of employment.
Apr 19, 2024
Full time
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Workplace Service Desk Coordinator to join our team based in Burgess Hill. We believe your office should allow you to feel comfortable, productive and inspired in your working life. Because when people feel inspired, great things happen! As the heart of the workplace, you will help foster a sense of community by putting the well-being of others at the forefront. As you collaborate with colleagues to create a culture of support, you will have countless opportunities to inspire moments of delight and pursue amazing outcomes each day. With CBRE, you can join a team that elevates the office experience by delivering world-class services that make coming to work better than it's ever been. The Workplace Service Desk Coordinator is actively involved in the daily operations of our offices and are at the forefront of delivering a positive workplace experience. In this role, you would provide exceptional service and support personal productivity, and organizational effectiveness. This role is site based and may depend on client requirements which vary from time to time. As part of a wider "front-of-house" team, the Workplace Service Desk Coordinator is responsible for creating a supportive and comfortable atmosphere by assisting the CBRE Facilities and Workplace Experience teams in managing and supporting all colleague facing services. Key Responsibilities: Provides coordination and administrative support for delivery of Workplace Services. Services include, but are not limited to: Support with Community Engagement events. Facilities Service Desk & Work Task Management. Parking & Commute. Reporting. Office Supply Management. Moves, Adds & Changes. Support with Workplace onboarding. Car Parking Management. Responding to colleague queries. Responds to colleague service requests, enquiries and complaints promptly with accurate and thorough information according to the specific request. Provides coordination and support for delivery of the solution to ensure a positive colleague experience. Receives all incoming calls, emails and SLACK messages from colleagues, support teams and key stakeholders and dependent on the nature of the request is responsible for directing it to the most appropriate channel, raising a work order or simply helping the colleague with information. Maintains awareness of the workspace. Raises housekeeping and maintenance work orders as needed and/or communicate with appropriate partners to address issues. Responds to customers on behalf of other team members (e.g. Facilities, Space Management, Housekeeping and Workplace Experience teams). Utilizes and maintains integrity of databases, supports data entry of required reports and other digital tools associated with service delivery, as requested. Follows security and emergency procedures as defined for the properties. Responds to emergency situations in a calm and efficient manner. Summons appropriate assistance and makes appropriate notifications in accordance with operating procedures. Collaborates with vendors who provide services and goods. Assists in the completion of the Service Business Continuity plan. Willing to support the first aid and fire warden requirements with the completion of recognized trainings. Managing all car parking related queries and parking management in our Sussex Campus. Provides support for the Workplace Experience team as directed, including, meeting coordination, office and workplace experience equipment care, and supply management. Manage the colleagues request through outlook and slack. Responds to customer requests and complaints regarding Workplace Experience services in timely manner. Contact relevant personnel for troubleshooting complex issues. Help to coordinate enterprise-wide initiatives. Tracks questions and responses, provide feedback to respective parties with frequently asked questions or additional support colleagues may need. Promote/market events internally to drive colleague engagement. Be a local expert and a gateway for colleagues to connect with the surrounding community. Build a portfolio/network of local contacts (food, arts, culture etc.) Stay abreast on news and events in the region and share them with colleagues. Support supervisors in capturing data for all reporting and budget and accounting reconciliations. Act as first point of contact for all colleagues regarding site, services and amenities information. Will direct colleagues to appropriate team if unable to solve/support/triage. Build and maintain strong working relationships with key business users, colleagues and support bodies in order to provide a professional customer service approach. Work positively and communicate professionally across teams in order to make an effective contribution to team tasks and team spirit. Essential Skills Education and Experience NVQ level 2 or Diploma in any discipline required. A minimum of 2+ years' of front desk, concierge, switch board, helpdesk, customer service or other hospitality experience is preferred. Communication Skills Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine checklist reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees. Comfortable meeting and engaging with new people. Warm and engaging demeanor. Ability to assess circumstances, empathize and offer help. Behavioural Requirements Customer Service: ability to meet and strive to exceed the needs of internal and external customers by producing quality work and service Drive for Results: able to go the 'extra mile' to achieve tasks, objectives, and targets Demonstrates good attention to detail across all areas of work Teamwork: able to work together with colleagues to pool skills, ideas and resources to achieve objectives and resolve problems Initiative and Problem Solving: able to take ownership of area, accepts issues and follow up with actions to rectify Planning and Organising: able to work to important deadlines and manage time effectively Other Skills and/or Abilities Fluency in English - this role requires daily communication, both written and verbal, in English, therefore the spoken and written fluency is necessary Strong skills with Microsoft Office Suite products such as Word, Excel, PowerPoint, Visio, SharePoint, OneNote, Outlook, etc. Comfortable with and embracing of new technologies and digital tools; such as Apps, databases, financial management, work order management, social networking, cloud technologies, handheld mobile technologies and applications, and communications. Best candidates will have a genuine interest in in anticipating and serving the needs of others. A warm demeanor and desire to collaborate with others is key. Be punctual and respect of the deadline for any inquiries About CBRE Global Workplace Solutions: As one of CBRE's core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building. Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings. CBRE Group, Inc. is the world's largest commercial real estate services and investment firm, with 2019 revenues of $23.9 billion and more than 100,000 employees (excluding affiliate offices). CBRE has been included on the Fortune 500 since 2008, ranking in 2020. It also has been voted the industry's top brand by the Lipsey Company for 19 consecutive years, and has been named one of Fortune's "Most Admired Companies" for eight years in a row, including being ranked number one in the real estate sector in 2020, for the second consecutive year. Its shares trade on the New York Stock Exchange under the symbol "CBRE." Application Process: Your application will be reviewed by our Talent Acquisition Team and you will be contacted if you have been successful in being short listed for the role. Taking into consideration the costs of sponsorship, the nature of the role and the financial resources of the account in question, we are unable to offer sponsorship for this role. No agencies please. Please note: the job title shown above may be different to local job titles used in our business and issued on any contract of employment.
MEP Project Administrator / Coordinator Cosourced is looking for a self-starter and enthusiastic individual to join our growing team as an MEP Project Administrator/Coordinator. You'll be instrumental in supporting our projects from start to finish, ensuring everything runs smoothly. What you'll be doing: Be the first point of contact for client emails and enquiries, ensuring excellent customer service. Manage the tendering process, logging new tenders, setting clear deadlines, and communicating effectively with clients. Issue purchase orders for materials and negotiate with subcontractors for accurate fixed costs. Proactively manage project schedules, anticipating engineer conflicts and keeping the service team informed. Develop procurement schedules for new projects, considering lead times, cost negotiation, and value engineering opportunities. Monitor supplier and subcontractor costs, comparing them against forecasts and budgets. Assist with monthly progress markups, invoicing for longer projects, and generating Mech Work in Progress reports. Engage with subcontractors, issue purchase orders, and participate in networking events. Support recruitment efforts by formulating job descriptions, vetting CVs, and participating in interviews (with Group HR). Collaborate with Group HR to monitor training and development needs of team members. Attend weekly internal look-ahead meetings and participate in weekly (minimum) site visits for progress and quality checks. Assist in the production and issuance of site-specific RAMS (Risk Assessments & Method Statements). Contribute to the development of project budgets and cashflow forecasts. What you'll bring: Is a quick learner with a strong willingness to develop new skills Strong organisational skills with a meticulous attention to detail. Excellent communication and interpersonal skills, with the ability to build rapport with clients, colleagues, and subcontractors. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). A proactive and results-oriented approach with the ability to manage multiple tasks simultaneously. Thrives in a fast-paced and dynamic environment What we offer: Competitive salary of £35,000 - £38,000 per annum. Opportunity to work on a variety of exciting MEP projects. Collaborative and supportive work environment. Training and development opportunities to further your career. Office-based role at Robert Denholm House (Monday-Friday, 8:00 AM - 5:00 PM). Entered into Nest Pension Company Events If you're ready to take your career in MEP project administration to the next level, we encourage you to apply
Apr 19, 2024
Full time
MEP Project Administrator / Coordinator Cosourced is looking for a self-starter and enthusiastic individual to join our growing team as an MEP Project Administrator/Coordinator. You'll be instrumental in supporting our projects from start to finish, ensuring everything runs smoothly. What you'll be doing: Be the first point of contact for client emails and enquiries, ensuring excellent customer service. Manage the tendering process, logging new tenders, setting clear deadlines, and communicating effectively with clients. Issue purchase orders for materials and negotiate with subcontractors for accurate fixed costs. Proactively manage project schedules, anticipating engineer conflicts and keeping the service team informed. Develop procurement schedules for new projects, considering lead times, cost negotiation, and value engineering opportunities. Monitor supplier and subcontractor costs, comparing them against forecasts and budgets. Assist with monthly progress markups, invoicing for longer projects, and generating Mech Work in Progress reports. Engage with subcontractors, issue purchase orders, and participate in networking events. Support recruitment efforts by formulating job descriptions, vetting CVs, and participating in interviews (with Group HR). Collaborate with Group HR to monitor training and development needs of team members. Attend weekly internal look-ahead meetings and participate in weekly (minimum) site visits for progress and quality checks. Assist in the production and issuance of site-specific RAMS (Risk Assessments & Method Statements). Contribute to the development of project budgets and cashflow forecasts. What you'll bring: Is a quick learner with a strong willingness to develop new skills Strong organisational skills with a meticulous attention to detail. Excellent communication and interpersonal skills, with the ability to build rapport with clients, colleagues, and subcontractors. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). A proactive and results-oriented approach with the ability to manage multiple tasks simultaneously. Thrives in a fast-paced and dynamic environment What we offer: Competitive salary of £35,000 - £38,000 per annum. Opportunity to work on a variety of exciting MEP projects. Collaborative and supportive work environment. Training and development opportunities to further your career. Office-based role at Robert Denholm House (Monday-Friday, 8:00 AM - 5:00 PM). Entered into Nest Pension Company Events If you're ready to take your career in MEP project administration to the next level, we encourage you to apply
About the roleAre you ready to support a team dedicated to ensuring fairness and integrity in healthcareWe are looking for exceptional and dynamic managers to take the reins as our Hearings Manager, orchestrating a seamless operation of Fitness to Practice (FtP) activity and managing a large team of Hearings Coordinators who support the day to day running of hearings.In this vital role, you will not only support us with upholding our key duty to protect the public but also champion excellence in customer service, ensuring that every hearing concludes efficiently. You will also play a key role supporting the performance and development of your team, by providing ongoing support and feedback to enable team members to grow and develop in their roles.What You'll Do:Confidently and passionately manage and lead your team, ensuring that every adjudication hearing adheres to NMC values, policies, and quality standards while navigating high-profile and varied challenges with professionalism.Keep our busy regulatory workload moving by using your negotiation and influencing skills to address escalations and practical issues swiftly, utilizing your keen eye for detail and numerical analysis to find practical solutions.Work collaboratively to forge strong relationships both within and outside the department, collaborating on long-term projects that continuously elevate the quality of our adjudication events, and wider NMC projects.Motivate and engage your team with your infectious can-do attitude, providing ongoing support, guidance, and management to ensure operational excellence and staff empowerment.Drive performance against agreed targets and SLA's so we meet the expectations of our customers and other departments we support.About YouA strong track record in managing a team, with experience of handling absence and performance, and driving the team to meet ambitious objectives.Committed to supporting and developing your team, experienced at giving feedback and willing to act as a mentor/coach for your team or others.Diversity Advocate: Demonstrate a proactive commitment to promoting Equality, Diversity, and Inclusion, aligning seamlessly with NMC's Values and Behaviours.Thrive in a fast-paced environment where a planned changed agenda has just been introduced, effortlessly managing high-volume workloads with rapid turnaround times to deliver proportionate and effective leadership decisions.Possess outstanding communication and collaboration skills, earning the respect and rapport with stakeholders across the spectrum, from key players to vulnerable individuals.Demonstrate a track record of improvements in service delivery and of championing change.Bring a solid understanding of the adjudication process within professional regulation, coupled with experience in managing computerized management information systems to monitor workflow and performance.Ready to embark on an exciting journey where every decision you make shapes the future of healthcare regulation? Join our Hearings Manager team and be the catalyst for positive change in our mission to safeguard public welfare.
Apr 19, 2024
Full time
About the roleAre you ready to support a team dedicated to ensuring fairness and integrity in healthcareWe are looking for exceptional and dynamic managers to take the reins as our Hearings Manager, orchestrating a seamless operation of Fitness to Practice (FtP) activity and managing a large team of Hearings Coordinators who support the day to day running of hearings.In this vital role, you will not only support us with upholding our key duty to protect the public but also champion excellence in customer service, ensuring that every hearing concludes efficiently. You will also play a key role supporting the performance and development of your team, by providing ongoing support and feedback to enable team members to grow and develop in their roles.What You'll Do:Confidently and passionately manage and lead your team, ensuring that every adjudication hearing adheres to NMC values, policies, and quality standards while navigating high-profile and varied challenges with professionalism.Keep our busy regulatory workload moving by using your negotiation and influencing skills to address escalations and practical issues swiftly, utilizing your keen eye for detail and numerical analysis to find practical solutions.Work collaboratively to forge strong relationships both within and outside the department, collaborating on long-term projects that continuously elevate the quality of our adjudication events, and wider NMC projects.Motivate and engage your team with your infectious can-do attitude, providing ongoing support, guidance, and management to ensure operational excellence and staff empowerment.Drive performance against agreed targets and SLA's so we meet the expectations of our customers and other departments we support.About YouA strong track record in managing a team, with experience of handling absence and performance, and driving the team to meet ambitious objectives.Committed to supporting and developing your team, experienced at giving feedback and willing to act as a mentor/coach for your team or others.Diversity Advocate: Demonstrate a proactive commitment to promoting Equality, Diversity, and Inclusion, aligning seamlessly with NMC's Values and Behaviours.Thrive in a fast-paced environment where a planned changed agenda has just been introduced, effortlessly managing high-volume workloads with rapid turnaround times to deliver proportionate and effective leadership decisions.Possess outstanding communication and collaboration skills, earning the respect and rapport with stakeholders across the spectrum, from key players to vulnerable individuals.Demonstrate a track record of improvements in service delivery and of championing change.Bring a solid understanding of the adjudication process within professional regulation, coupled with experience in managing computerized management information systems to monitor workflow and performance.Ready to embark on an exciting journey where every decision you make shapes the future of healthcare regulation? Join our Hearings Manager team and be the catalyst for positive change in our mission to safeguard public welfare.
Resource Co-Ordinator - Leeds Welcome to TRU East: The Transpennine Route Upgrade (TRU) aims to deliver faster, longer, more frequent, and more reliable services across the north of England, from Newcastle, Hull and York towards Manchester and Liverpool via Leeds. The aim of the TRU East Alliance is to transform the East of Leeds route allowing people to travel faster, more reliably and in greater comfort between the North's great cities. Providing passengers with more choice, more seats, and better facilities on a safer, cleaner, more environmentally friendly railway. The Resource Coordinator/ Work Coordinator, provides high level support to the Resources & Logistics Team. Working within a team environment this role is pivotal, providing high quality organisational and administrative support. Within the Alliance, the role may be required to take on several ad-hoc projects as the Project and Alliance develops. What you will be doing: Ensure that appropriate alliancing behaviours and 'best for project' approaches are always followed leading by example in the pursuit of successful delivery of the Programme to the benefit of all Alliance Members. Responsible for ensuring the rostering of resource requirements in accordance with terms and conditions of employment, including stipulated timescales to ensure contractual requirements (work programme) are delivered. Responsible for ensuring that the staff rosters are developed in accordance with the relevant SHES policies and procedures are adhered to. Responsible for managing the allocation of hours and weekend shifts ensuring correct utilisation of available resource. Responsible for the inputting of all training, annual leave and sickness shifts/hours into the relevant systems. Establish and maintain robust communication between all key stakeholders. Provide administrative support to the Resources & Logistics team. Provide Travel and hotel bookings when required. Control and monitor the stationary supplies when required. Develop and maintain the rostering database to ensure information is available, including the production of internal reports. Assist with the maintenance of the company long term resource database to enable the effective allocation of staff and resources. Responsible for ensuring the continued availability of qualified, skilled, and experienced personnel to deliver construction works and other activities as required by the project. Accountable for ensuring that all appropriate documentation required for effective people management are completed and submitted appropriately. Undertake any other reasonable duties required in line with capabilities, the needs of the project, and the wider TRU East programme. What we are looking for: Experience of working on collaborative projects with multiple companies desired. Full driving licence. Experience in a similar role. Excellent communication and interpersonal skills. High level literacy and IT skills, with proven ability to expertly use a range of relevant software especially Microsoft Office applications (Excel, Word, PowerPoint, and Outlook). Ability to work independently and as part of a team. Personal resilience and ability to respond positively to pressure. Adaptability and self motivated Ability to prioritise and manage a diverse workload. Initiative and proactivity About Murphy Charity is at the heart of Murphy values; you will receive 2 days leave per year to donate your time to a charity of your choosing. Many teams choose to support a charity together to positively impact our communities. Access to Murphy Wellbeing: you will have access to a host of online tools, mental health trained colleagues, and if needs be external professional support because we understand that work and life offers challenges that sometimes need a little extra support. Murphy is committed to building a diverse and inclusive culture, making Murphy a great place to work where we can all thrive. You can get involved in numerous events and even join our committee dedicated to continuously nurturing Murphy's inclusive culture. What you'll get in return Dedicated and continued investment in your professional development. 27 days holiday, plus bank holidays with the option to buy an additional 2 days holiday each year, holidays increase with length of service Discretionary annual bonus and annual salary review Above market rate contributory pension scheme Life assurance, health screening and enhanced sick pay Enhanced maternity and paternity pay and a maternity returners bonus Extra weeks holiday for all employees getting married and a wedding bonus Subsidised canteen facilities in core locations Other Murphy benefits include retail discounts and cashback, cycle to work scheme etc As part of our commitment to being an inclusive employer we are proud to have signed up to and reduce barriers to employment for people with criminal records. If you think Murphy is the place to help you thrive in a great team dedicated to delivery and engineering excellence, and want to work in an inclusive team culture that rewards performance and drives personal development, apply today. If you are unable to apply via the usual process, please call to discuss in more detail. J Murphy & Sons Limited is unable to employ anyone who does not have the legal right to live and work in the UK
Apr 19, 2024
Full time
Resource Co-Ordinator - Leeds Welcome to TRU East: The Transpennine Route Upgrade (TRU) aims to deliver faster, longer, more frequent, and more reliable services across the north of England, from Newcastle, Hull and York towards Manchester and Liverpool via Leeds. The aim of the TRU East Alliance is to transform the East of Leeds route allowing people to travel faster, more reliably and in greater comfort between the North's great cities. Providing passengers with more choice, more seats, and better facilities on a safer, cleaner, more environmentally friendly railway. The Resource Coordinator/ Work Coordinator, provides high level support to the Resources & Logistics Team. Working within a team environment this role is pivotal, providing high quality organisational and administrative support. Within the Alliance, the role may be required to take on several ad-hoc projects as the Project and Alliance develops. What you will be doing: Ensure that appropriate alliancing behaviours and 'best for project' approaches are always followed leading by example in the pursuit of successful delivery of the Programme to the benefit of all Alliance Members. Responsible for ensuring the rostering of resource requirements in accordance with terms and conditions of employment, including stipulated timescales to ensure contractual requirements (work programme) are delivered. Responsible for ensuring that the staff rosters are developed in accordance with the relevant SHES policies and procedures are adhered to. Responsible for managing the allocation of hours and weekend shifts ensuring correct utilisation of available resource. Responsible for the inputting of all training, annual leave and sickness shifts/hours into the relevant systems. Establish and maintain robust communication between all key stakeholders. Provide administrative support to the Resources & Logistics team. Provide Travel and hotel bookings when required. Control and monitor the stationary supplies when required. Develop and maintain the rostering database to ensure information is available, including the production of internal reports. Assist with the maintenance of the company long term resource database to enable the effective allocation of staff and resources. Responsible for ensuring the continued availability of qualified, skilled, and experienced personnel to deliver construction works and other activities as required by the project. Accountable for ensuring that all appropriate documentation required for effective people management are completed and submitted appropriately. Undertake any other reasonable duties required in line with capabilities, the needs of the project, and the wider TRU East programme. What we are looking for: Experience of working on collaborative projects with multiple companies desired. Full driving licence. Experience in a similar role. Excellent communication and interpersonal skills. High level literacy and IT skills, with proven ability to expertly use a range of relevant software especially Microsoft Office applications (Excel, Word, PowerPoint, and Outlook). Ability to work independently and as part of a team. Personal resilience and ability to respond positively to pressure. Adaptability and self motivated Ability to prioritise and manage a diverse workload. Initiative and proactivity About Murphy Charity is at the heart of Murphy values; you will receive 2 days leave per year to donate your time to a charity of your choosing. Many teams choose to support a charity together to positively impact our communities. Access to Murphy Wellbeing: you will have access to a host of online tools, mental health trained colleagues, and if needs be external professional support because we understand that work and life offers challenges that sometimes need a little extra support. Murphy is committed to building a diverse and inclusive culture, making Murphy a great place to work where we can all thrive. You can get involved in numerous events and even join our committee dedicated to continuously nurturing Murphy's inclusive culture. What you'll get in return Dedicated and continued investment in your professional development. 27 days holiday, plus bank holidays with the option to buy an additional 2 days holiday each year, holidays increase with length of service Discretionary annual bonus and annual salary review Above market rate contributory pension scheme Life assurance, health screening and enhanced sick pay Enhanced maternity and paternity pay and a maternity returners bonus Extra weeks holiday for all employees getting married and a wedding bonus Subsidised canteen facilities in core locations Other Murphy benefits include retail discounts and cashback, cycle to work scheme etc As part of our commitment to being an inclusive employer we are proud to have signed up to and reduce barriers to employment for people with criminal records. If you think Murphy is the place to help you thrive in a great team dedicated to delivery and engineering excellence, and want to work in an inclusive team culture that rewards performance and drives personal development, apply today. If you are unable to apply via the usual process, please call to discuss in more detail. J Murphy & Sons Limited is unable to employ anyone who does not have the legal right to live and work in the UK
AstraZeneca are looking for a Medical Operations and Data Co-ordinator to join the team 12-month contract + extension AstraZeneca are looking for a Medical Operations and Data Coordinator to join their team in Luton. The successful candidate will be assisting with medical projects and activities for one or multiple therapeutic areas of International Medical Affairs Head Office, with a focus on HCP (Healthcare Professional) engagements to include support with contracting process using the internal HCP ENGAGE system as well as other related tasks. Typical Accountabilities: Co-ordination, collation, cross-checking and analysis of data Data input, working with International Medical Affairs Dashboard during the development and post-launch of this new platform. Assistance with internal and external logistical meeting requirements. This could include booking flights, transfers, hotel accommodation and meeting space.Liaison with partners, 3rd party vendors and the internal AZ Meeting & Events Team.Assistance with approval process of medical meeting materials with adherence to quality and compliance standards within required timelines.Provide support for the Medical Operations Manager as needed for ad-hoc projects and assignments. Essential:Experienced project co-ordinator with great attention to detail Ability to understand/work with various online IT systems, including the Microsoft Office suite, in particular intermediate level Excel and PowerPointExperience with data management - collation, crosschecking and input. Experience with partner managementTask orientated with high agility, good time management, able to deal with high workload in peak times. Project management skillsFinancial acumenExperience of working in a large corporate organisation or agency - ideally pharmaceutical relatedAble to demonstrate AZ Values Desirable:Experience of working within a quality and compliance environment with application of policies, procedures and guidelines Medical events/meeting planning background "When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicine. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world." At AstraZeneca, we're dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. There's no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration. Always committed to lifelong learning, growth and development. So, what's next?Are you interested in joining our team? Good, because we can't wait to hear from #
Apr 19, 2024
Contractor
AstraZeneca are looking for a Medical Operations and Data Co-ordinator to join the team 12-month contract + extension AstraZeneca are looking for a Medical Operations and Data Coordinator to join their team in Luton. The successful candidate will be assisting with medical projects and activities for one or multiple therapeutic areas of International Medical Affairs Head Office, with a focus on HCP (Healthcare Professional) engagements to include support with contracting process using the internal HCP ENGAGE system as well as other related tasks. Typical Accountabilities: Co-ordination, collation, cross-checking and analysis of data Data input, working with International Medical Affairs Dashboard during the development and post-launch of this new platform. Assistance with internal and external logistical meeting requirements. This could include booking flights, transfers, hotel accommodation and meeting space.Liaison with partners, 3rd party vendors and the internal AZ Meeting & Events Team.Assistance with approval process of medical meeting materials with adherence to quality and compliance standards within required timelines.Provide support for the Medical Operations Manager as needed for ad-hoc projects and assignments. Essential:Experienced project co-ordinator with great attention to detail Ability to understand/work with various online IT systems, including the Microsoft Office suite, in particular intermediate level Excel and PowerPointExperience with data management - collation, crosschecking and input. Experience with partner managementTask orientated with high agility, good time management, able to deal with high workload in peak times. Project management skillsFinancial acumenExperience of working in a large corporate organisation or agency - ideally pharmaceutical relatedAble to demonstrate AZ Values Desirable:Experience of working within a quality and compliance environment with application of policies, procedures and guidelines Medical events/meeting planning background "When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicine. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world." At AstraZeneca, we're dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. There's no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration. Always committed to lifelong learning, growth and development. So, what's next?Are you interested in joining our team? Good, because we can't wait to hear from #
Are you a detail-oriented administrator looking for an exciting opportunity to play a crucial role in securing access to sensitive government sites for construction projects? Look no further! We are seeking a skilled Administrator - Clearance Specialist to join our dynamic team. These clearances ensure the safety and security of these sites and the individuals working on them. As a Clearance Specialist, you will play a vital role in facilitating this process, ensuring that all necessary documentation is completed accurately and submitted on time. You will be joining a friendly and supportive admin team and will likely have other ad hoc duties such as helping on reception or organising events. Main Responsibilities: Obtain clearances for employees and supply chain partners to access sensitive government sites for construction projects. Manage the entire clearance process, including obtaining required documentation and information, form-filling, and utilising online systems similar to DBS checks. Ensure all documentation is accurately completed and submitted in a timely manner, leaving no room for errors or delays. Complete and update tracker to monitor and manage clearance requests, maintaining a concise record of progress and milestones. Liaise with employees, supply chain partners, and government agencies to facilitate a smooth and efficient clearance process. Deliver approved clearances promptly to individuals, ensuring they have the necessary documentation to commence work on government sites. Requirements: Proven experience in administrative roles, preferably with exposure to sensitive government clearance processes. Excellent organisational skills and attention to detail, with the ability to manage multiple clearance requests simultaneously. Strong communication skills to interact effectively with employees, supply chain partners, and government agencies. Proficiency in utilising tracking systems and technology to streamline processes and ensure efficient workflows. Ability to work under pressure and meet strict deadlines, understanding the importance of time-sensitive clearances. What can we offer you? Benefits: We reward our people generously with a competitive package that gives you flexible benefits to fit your lifestyle and priorities. This includes but is not limited to, an enhanced pension scheme, discounted or full private medical, life assurance, incentive bonus and a car scheme which will make us a market leader in sustainable company travel. Applicable roles will benefit from a motoring expenditure allowance (MEA) and everyone can access a new generation of low carbon and electric cars via the Willmott Dixon run car leasing scheme. Additional Information At Willmott Dixon we provide an inclusive and flexible working environment for people to thrive in and we are happy to support agile working wherever possible. We are a proud member of the Disability Confident Scheme. About Us We are proud to be part of the Willmott Dixon family; a privately-owned contracting and interior fit out group in the UK. With a rich history, amazing track record and strong values, this partnership makes us a stronger and more progressive organisation, allowing us to share knowledge and take on bigger and better projects.
Apr 19, 2024
Full time
Are you a detail-oriented administrator looking for an exciting opportunity to play a crucial role in securing access to sensitive government sites for construction projects? Look no further! We are seeking a skilled Administrator - Clearance Specialist to join our dynamic team. These clearances ensure the safety and security of these sites and the individuals working on them. As a Clearance Specialist, you will play a vital role in facilitating this process, ensuring that all necessary documentation is completed accurately and submitted on time. You will be joining a friendly and supportive admin team and will likely have other ad hoc duties such as helping on reception or organising events. Main Responsibilities: Obtain clearances for employees and supply chain partners to access sensitive government sites for construction projects. Manage the entire clearance process, including obtaining required documentation and information, form-filling, and utilising online systems similar to DBS checks. Ensure all documentation is accurately completed and submitted in a timely manner, leaving no room for errors or delays. Complete and update tracker to monitor and manage clearance requests, maintaining a concise record of progress and milestones. Liaise with employees, supply chain partners, and government agencies to facilitate a smooth and efficient clearance process. Deliver approved clearances promptly to individuals, ensuring they have the necessary documentation to commence work on government sites. Requirements: Proven experience in administrative roles, preferably with exposure to sensitive government clearance processes. Excellent organisational skills and attention to detail, with the ability to manage multiple clearance requests simultaneously. Strong communication skills to interact effectively with employees, supply chain partners, and government agencies. Proficiency in utilising tracking systems and technology to streamline processes and ensure efficient workflows. Ability to work under pressure and meet strict deadlines, understanding the importance of time-sensitive clearances. What can we offer you? Benefits: We reward our people generously with a competitive package that gives you flexible benefits to fit your lifestyle and priorities. This includes but is not limited to, an enhanced pension scheme, discounted or full private medical, life assurance, incentive bonus and a car scheme which will make us a market leader in sustainable company travel. Applicable roles will benefit from a motoring expenditure allowance (MEA) and everyone can access a new generation of low carbon and electric cars via the Willmott Dixon run car leasing scheme. Additional Information At Willmott Dixon we provide an inclusive and flexible working environment for people to thrive in and we are happy to support agile working wherever possible. We are a proud member of the Disability Confident Scheme. About Us We are proud to be part of the Willmott Dixon family; a privately-owned contracting and interior fit out group in the UK. With a rich history, amazing track record and strong values, this partnership makes us a stronger and more progressive organisation, allowing us to share knowledge and take on bigger and better projects.
Our Client an award winning engineering design consultancy with studios in Oxford, London, Nottingham, Manchester and Bristol. We set out with the intention of working with the best architects to produce excellent buildings. We have established a practice with a strong culture - highly skilled and professional, but also caring, supportive, relaxed and sociable. The quality of our work output, and our quality of life whilst at work, are equally important to us. Our reputation as great people to work with - and to work for - is crucial. We are looking for a Studio Manager / Project Coordinator to join our Oxford studio. You will need a service-driven approach together with a flexible, positive attitude. Key Tasks Studio Management Managing all aspects of the studio including office supplies, incoming and outgoing information, welcoming visitors etc Liaising with the Landlord and managing the organisation of general maintenance and upkeep of the studio Organisation of internal events Minute taking Assist with scanning, printing, filing, editing of drawings, documents, e-mails etc. as required Project Coordination To receive, file and issue all drawings on all large projects - both by use of the internal server systems, but also using the file management system and external eDMS sites - 4Projects, Aconex etc To work closely with the CAD team regarding issuing of drawings and implementing agreed BIM protocol and naming conventions Attend external meetings and workshops organised by other organisations in respect of the specific eDMS site proposed for a project To carry out Desk Studies on projects and research on buildings & sites Project Administration Open new jobs and close completed jobs When projects are completed, collect the required information for the 'Final Construction Issue' folder To assist the Partner and Associates in the preparation of project fee schedules. Attend Monday programming meeting and maintain project and drafting deadline information for the group To monitor the groups' invoicing schedules, keeping them up to date and making any necessary changes To ensure that project fee information is up to date - including confirmed client details, updated project costs and fees To manage the paper filing, if any, for projects Manage the archiving of any paper information and organise the digital folders in preparation for archiving General To manage the group project QA process To assist with scanning, printing, filing, editing of drawings, documents etc. as required To prepare letters, reports and specifications, presentations Provide administrative support as necessary to the group - responding to letters; assisting with fee letters and proposals; arranging internal meetings, especially monthly group meetings Booking travel for site visits. To meet with the Practice Manager and the other Project Co-ordinators to discuss upcoming workload and manage cover over holiday periods and other busy times Other Working closely with the Communication Team, collate data and images for project sheets, update CVs etc To liaise with the Technical Co-ordinator on issues relating to technical support systems To suggest changes to internal systems and processes to make them more efficient and robust Produce Welcome/Induction Packs for the Oxford Studio new starters Coordinate and contribute to the induction process for the group's new starters To assist Project Co-ordinators in other groups to meet deadlines as and when required The people we need must have: Be friendly and proactive with masses of common sense A flexible and positive approach with good time management skills and ability to work to deadlines, both as part of a team and independently At least two years' experience providing administrative support, preferably gained in an engineering/architectural design studio (or similar) The ambition to make a significant contribution to the success of our Practice Experience of document management (eDMS) systems Strong knowledge of MS Word, Excel and Outlook Strong organisational skills and a thorough approach Good written and spoken English with excellent verbal and written communication skills Experience of InDesign would be an advantage but not essential If you are looking for a chance to build on your office career in the Design/Construction sector this would be a fantastic opportunity
Apr 19, 2024
Full time
Our Client an award winning engineering design consultancy with studios in Oxford, London, Nottingham, Manchester and Bristol. We set out with the intention of working with the best architects to produce excellent buildings. We have established a practice with a strong culture - highly skilled and professional, but also caring, supportive, relaxed and sociable. The quality of our work output, and our quality of life whilst at work, are equally important to us. Our reputation as great people to work with - and to work for - is crucial. We are looking for a Studio Manager / Project Coordinator to join our Oxford studio. You will need a service-driven approach together with a flexible, positive attitude. Key Tasks Studio Management Managing all aspects of the studio including office supplies, incoming and outgoing information, welcoming visitors etc Liaising with the Landlord and managing the organisation of general maintenance and upkeep of the studio Organisation of internal events Minute taking Assist with scanning, printing, filing, editing of drawings, documents, e-mails etc. as required Project Coordination To receive, file and issue all drawings on all large projects - both by use of the internal server systems, but also using the file management system and external eDMS sites - 4Projects, Aconex etc To work closely with the CAD team regarding issuing of drawings and implementing agreed BIM protocol and naming conventions Attend external meetings and workshops organised by other organisations in respect of the specific eDMS site proposed for a project To carry out Desk Studies on projects and research on buildings & sites Project Administration Open new jobs and close completed jobs When projects are completed, collect the required information for the 'Final Construction Issue' folder To assist the Partner and Associates in the preparation of project fee schedules. Attend Monday programming meeting and maintain project and drafting deadline information for the group To monitor the groups' invoicing schedules, keeping them up to date and making any necessary changes To ensure that project fee information is up to date - including confirmed client details, updated project costs and fees To manage the paper filing, if any, for projects Manage the archiving of any paper information and organise the digital folders in preparation for archiving General To manage the group project QA process To assist with scanning, printing, filing, editing of drawings, documents etc. as required To prepare letters, reports and specifications, presentations Provide administrative support as necessary to the group - responding to letters; assisting with fee letters and proposals; arranging internal meetings, especially monthly group meetings Booking travel for site visits. To meet with the Practice Manager and the other Project Co-ordinators to discuss upcoming workload and manage cover over holiday periods and other busy times Other Working closely with the Communication Team, collate data and images for project sheets, update CVs etc To liaise with the Technical Co-ordinator on issues relating to technical support systems To suggest changes to internal systems and processes to make them more efficient and robust Produce Welcome/Induction Packs for the Oxford Studio new starters Coordinate and contribute to the induction process for the group's new starters To assist Project Co-ordinators in other groups to meet deadlines as and when required The people we need must have: Be friendly and proactive with masses of common sense A flexible and positive approach with good time management skills and ability to work to deadlines, both as part of a team and independently At least two years' experience providing administrative support, preferably gained in an engineering/architectural design studio (or similar) The ambition to make a significant contribution to the success of our Practice Experience of document management (eDMS) systems Strong knowledge of MS Word, Excel and Outlook Strong organisational skills and a thorough approach Good written and spoken English with excellent verbal and written communication skills Experience of InDesign would be an advantage but not essential If you are looking for a chance to build on your office career in the Design/Construction sector this would be a fantastic opportunity
Graduate Sales & Marketing Team Coordinator Project Support Administrator Super organiser Multi-tasker Sales and Marketing Project Coordinator SaaS growth business! Office based in stunning Manchester City Centre Offices A wonderful agile, fast paced role for a motivated, strong communicator! £28,000 - £30,000 plus benefits package and buzzing team Brilliant opportunity in the most ambitious growth organisation in Manchester. the glue on various projects between Sales & marketing in this very modern agile fluid support role! We always look for personality, attitude and intelligence first, 7.10 skills match 2nd Brilliant Manchester based role that would suit a dynamic up and coming professional with 2-5 years exp. in a similar admin coordination, sales support role. Are you an super organised? A project coordination ninja who can multi-task and meet deadlines? This is a mega opportunity to work for a growing SaaS / Tech business based in Manchester. Multiple projects, fantastic team, loads to get stuck in to! Speak to for the details. Sales & marketing Project Coordinator Organisation Administration Communication Time Management deadline smasher elite communicator! The Benefits you ll get: Competitive Salary Career training personal development 25 days holiday, plus bank holidays. Day off on your birthday. Perkbox discounts. Holidays increase after 2- and 5-years service. Pension Plan and Life Insurance. Access to Employee Assistance Programme. Company incentives, access to discount schemes. The Role & You: We need you to have some synergy with the skill sets needed to do this role. Personality and attitude is key! Common sense and strong work ethic. We ideally need a strong education or Degree and 2-5 years work experience (bonus would be marketing dept or sales dept experience and working to deadlines!) Support the Sales and Marketing functions with scheduling, agenda creation, and distribution of materials. Manage sales enablement documentation, preparing new content and reviewing existing collaterals to ensure they are suitable for current and future requirements such as campaign toolkits including crib sheet messages, email and social media assets and other sales training ads. Assist in the development and implementation of prospect engagement initiatives with sales to achieve company objectives. Help create marketing materials such as brochures, service agreement templates to presentations. Manage sales and service function inbound requests and coordinate completion based on prioritisation and available resources. Coordinate the cross-functional marketing team in terms of roadmap planning, campaign briefing and team/people ticketing to execute promotional campaigns across various channels, including social media, email, paid media and more Manage the end-to-end briefing process, from collecting data, and collating research and input from senior stakeholders to create a robust brief to support commercial targets, to ensuring there is a clear start, middle and end to the campaign itself - ensure the department is clear on the programme objectives & deliverables. Coordinate the execution of all multi-channel campaigns via a ticketing system, communicating to senior managers on status of deliverables completion against deadlines. Collect performance insights from teams during campaigns running period to share with management to support the optimisation of campaigns. Coordinate campaign debriefing sessions to share learns & insights with wider team to help improve the outputs in follow up activities. Manage the always on brand channels including email footers, website timeline, product login page to office signage ensuring on a monthly basis (at minimum) that the channels update with the latest information and campaigns against the commercial goals set out by the manager. Assist in organising and attending marketing events, trade shows, and exhibitions. Research industry activity and highlight areas of importance to inform roadmap and planning. Assist awards submissions for BHR UK in terms of schedule, submission contribution, attendance at awards events to identifying new awards. Assist in the preparation of presentations, proposals, and contracts. Buzzing Manchester based Administration and Project Coordination role, speak to !
Apr 19, 2024
Full time
Graduate Sales & Marketing Team Coordinator Project Support Administrator Super organiser Multi-tasker Sales and Marketing Project Coordinator SaaS growth business! Office based in stunning Manchester City Centre Offices A wonderful agile, fast paced role for a motivated, strong communicator! £28,000 - £30,000 plus benefits package and buzzing team Brilliant opportunity in the most ambitious growth organisation in Manchester. the glue on various projects between Sales & marketing in this very modern agile fluid support role! We always look for personality, attitude and intelligence first, 7.10 skills match 2nd Brilliant Manchester based role that would suit a dynamic up and coming professional with 2-5 years exp. in a similar admin coordination, sales support role. Are you an super organised? A project coordination ninja who can multi-task and meet deadlines? This is a mega opportunity to work for a growing SaaS / Tech business based in Manchester. Multiple projects, fantastic team, loads to get stuck in to! Speak to for the details. Sales & marketing Project Coordinator Organisation Administration Communication Time Management deadline smasher elite communicator! The Benefits you ll get: Competitive Salary Career training personal development 25 days holiday, plus bank holidays. Day off on your birthday. Perkbox discounts. Holidays increase after 2- and 5-years service. Pension Plan and Life Insurance. Access to Employee Assistance Programme. Company incentives, access to discount schemes. The Role & You: We need you to have some synergy with the skill sets needed to do this role. Personality and attitude is key! Common sense and strong work ethic. We ideally need a strong education or Degree and 2-5 years work experience (bonus would be marketing dept or sales dept experience and working to deadlines!) Support the Sales and Marketing functions with scheduling, agenda creation, and distribution of materials. Manage sales enablement documentation, preparing new content and reviewing existing collaterals to ensure they are suitable for current and future requirements such as campaign toolkits including crib sheet messages, email and social media assets and other sales training ads. Assist in the development and implementation of prospect engagement initiatives with sales to achieve company objectives. Help create marketing materials such as brochures, service agreement templates to presentations. Manage sales and service function inbound requests and coordinate completion based on prioritisation and available resources. Coordinate the cross-functional marketing team in terms of roadmap planning, campaign briefing and team/people ticketing to execute promotional campaigns across various channels, including social media, email, paid media and more Manage the end-to-end briefing process, from collecting data, and collating research and input from senior stakeholders to create a robust brief to support commercial targets, to ensuring there is a clear start, middle and end to the campaign itself - ensure the department is clear on the programme objectives & deliverables. Coordinate the execution of all multi-channel campaigns via a ticketing system, communicating to senior managers on status of deliverables completion against deadlines. Collect performance insights from teams during campaigns running period to share with management to support the optimisation of campaigns. Coordinate campaign debriefing sessions to share learns & insights with wider team to help improve the outputs in follow up activities. Manage the always on brand channels including email footers, website timeline, product login page to office signage ensuring on a monthly basis (at minimum) that the channels update with the latest information and campaigns against the commercial goals set out by the manager. Assist in organising and attending marketing events, trade shows, and exhibitions. Research industry activity and highlight areas of importance to inform roadmap and planning. Assist awards submissions for BHR UK in terms of schedule, submission contribution, attendance at awards events to identifying new awards. Assist in the preparation of presentations, proposals, and contracts. Buzzing Manchester based Administration and Project Coordination role, speak to !
All parts of the Church will need to raise funds to implement this net zero plan. The Giving Directorate is leading on the strategy to coordinate and support the plans being developed by our dioceses, churches, cathedrals, schools, and departments. In addition, The Giving Directorate and NetZero Programme Team will be engaging with funders at a national level to secure investment for projects. In 2024 and 2025, the Church of England is testing and piloting a range of approaches to help churches fundraise for projects. In 2023 The Giving Directorate piloted Give To Go Green, a parish match-funding grant scheme that will grow in 2024 to help 300 more churches with over £1m in grants towards carbon-cutting projects. As Net Zero Fundraising Project Officer, you will work in The Giving Directorate to support the National Fundraising Advisor to deliver a strategy that enables dioceses and churches to secure funds for carbon cutting projects. You will develop and maintain resources, guidance and training and help share best practice across the country. Job summary: You will provide administrative support to the national fundraising workstream and the Give to Go Green match funding campaign. With a range of projects and fundraising initiatives, the post holder will work collaboratively within The Giving Directorate and with the Net Zero programme team, with diocesan colleagues and with church volunteers. For an informal conversation about the role, please email the National Fundraising Advisor . Main responsibilities Sharing Best Practice: Coordinating the sharing of funding opportunities, case studies and training materials across the Church of England. Developing, improving and maintaining national fundraising resources for Net Zero Carbon projects, including web resourcesUpdating the National List of Church Funders. Gathering fundraising case studies and sharing with Net Zero Communications & Engagement Coordinator.Responding to diocesan and parish queries about funding opportunities.Supporting Grant Making: Supporting on the fundraising side of the Give To Go Green parish match funding project which may include acting as the primary point of contact for churches participating and advising on fundraising, reporting on income raised in parish fundraising campaigns, developing and improving resources, issuing grant agreements, and setting up meetings and webinars as required. Project Administration: Collating reports, researching prospective donors and sharing information with key National Church Institutions (NCIs) stakeholders to support national fundraising workstream. Providing administration for national fundraising workstream by organising internal and external meetings.Providing administrative support for training events, webinars and conferences. Ideal candidate: Experience Essential: Experience of fundraising or encouraging giving in a paid capacity Experience of working successfully in multi-disciplinary teams across departments in a complex organisation.Desirable: Previous experience of working in a customer-service support function. Experience in planning, seeking and applying for funding from grant makers. Experience of working within the Church sector, either in a paid or voluntary capacity, ideally in relation to giving, fundraising, or church finances. Experience working in the environment/low-carbon/sustainability sector. Competencies Required Good analytical skills, attention to detail and problem solving Excellent written and verbal communication skills Strong inter-personal skills with the ability to establish positive relationships at all levels Ability to manage time effectively, prioritising tasks and ensuring deadlines are met whilst maintaining attention to detail Ability to work collaboratively and contribute effectively as a member of a team Strong administrative skills, including knowledge and experience of using Microsoft Office effectively Knowledge of fundraising and GDPR An ethical approach, with practice that is entirely consistent with the Christian faith and abides by all relevant legislation (including the Code of Fundraising Practice). Good at working within a diverse and dispersed team as the National Giving Team are based across the country. Qualification A professional fundraising or carbon literacy qualification is desirable. The postholder should also have willingness to study and gain membership of the Institute of Fundraising, if not already a member. The closing date for applications is Sunday 05 May 2024. Interviews will be held during week commencing 13 May 2024. We believe our commitment to belonging and inclusion fuels our progress and drives us forward . The NCIs are a safe, inclusive workplace for people of all backgrounds and walks of life. We welcome applications from people of all faiths and of no faith. We want to encourage applications from a diverse group of people who share our values. Even if you have never thought about working for us before, if you have the skills and experience we're looking for then we would like to hear from you. If there is anything we can do to support you in your application please get in touch via email to . As a Disability Confident Leader, we actively look to attract, recruit and retain those of you who are disabled. We are a member of the Armed Forces Covenant, and welcome applications from those of you who have served in our Armed Forces and their families.
Apr 19, 2024
Full time
All parts of the Church will need to raise funds to implement this net zero plan. The Giving Directorate is leading on the strategy to coordinate and support the plans being developed by our dioceses, churches, cathedrals, schools, and departments. In addition, The Giving Directorate and NetZero Programme Team will be engaging with funders at a national level to secure investment for projects. In 2024 and 2025, the Church of England is testing and piloting a range of approaches to help churches fundraise for projects. In 2023 The Giving Directorate piloted Give To Go Green, a parish match-funding grant scheme that will grow in 2024 to help 300 more churches with over £1m in grants towards carbon-cutting projects. As Net Zero Fundraising Project Officer, you will work in The Giving Directorate to support the National Fundraising Advisor to deliver a strategy that enables dioceses and churches to secure funds for carbon cutting projects. You will develop and maintain resources, guidance and training and help share best practice across the country. Job summary: You will provide administrative support to the national fundraising workstream and the Give to Go Green match funding campaign. With a range of projects and fundraising initiatives, the post holder will work collaboratively within The Giving Directorate and with the Net Zero programme team, with diocesan colleagues and with church volunteers. For an informal conversation about the role, please email the National Fundraising Advisor . Main responsibilities Sharing Best Practice: Coordinating the sharing of funding opportunities, case studies and training materials across the Church of England. Developing, improving and maintaining national fundraising resources for Net Zero Carbon projects, including web resourcesUpdating the National List of Church Funders. Gathering fundraising case studies and sharing with Net Zero Communications & Engagement Coordinator.Responding to diocesan and parish queries about funding opportunities.Supporting Grant Making: Supporting on the fundraising side of the Give To Go Green parish match funding project which may include acting as the primary point of contact for churches participating and advising on fundraising, reporting on income raised in parish fundraising campaigns, developing and improving resources, issuing grant agreements, and setting up meetings and webinars as required. Project Administration: Collating reports, researching prospective donors and sharing information with key National Church Institutions (NCIs) stakeholders to support national fundraising workstream. Providing administration for national fundraising workstream by organising internal and external meetings.Providing administrative support for training events, webinars and conferences. Ideal candidate: Experience Essential: Experience of fundraising or encouraging giving in a paid capacity Experience of working successfully in multi-disciplinary teams across departments in a complex organisation.Desirable: Previous experience of working in a customer-service support function. Experience in planning, seeking and applying for funding from grant makers. Experience of working within the Church sector, either in a paid or voluntary capacity, ideally in relation to giving, fundraising, or church finances. Experience working in the environment/low-carbon/sustainability sector. Competencies Required Good analytical skills, attention to detail and problem solving Excellent written and verbal communication skills Strong inter-personal skills with the ability to establish positive relationships at all levels Ability to manage time effectively, prioritising tasks and ensuring deadlines are met whilst maintaining attention to detail Ability to work collaboratively and contribute effectively as a member of a team Strong administrative skills, including knowledge and experience of using Microsoft Office effectively Knowledge of fundraising and GDPR An ethical approach, with practice that is entirely consistent with the Christian faith and abides by all relevant legislation (including the Code of Fundraising Practice). Good at working within a diverse and dispersed team as the National Giving Team are based across the country. Qualification A professional fundraising or carbon literacy qualification is desirable. The postholder should also have willingness to study and gain membership of the Institute of Fundraising, if not already a member. The closing date for applications is Sunday 05 May 2024. Interviews will be held during week commencing 13 May 2024. We believe our commitment to belonging and inclusion fuels our progress and drives us forward . The NCIs are a safe, inclusive workplace for people of all backgrounds and walks of life. We welcome applications from people of all faiths and of no faith. We want to encourage applications from a diverse group of people who share our values. Even if you have never thought about working for us before, if you have the skills and experience we're looking for then we would like to hear from you. If there is anything we can do to support you in your application please get in touch via email to . As a Disability Confident Leader, we actively look to attract, recruit and retain those of you who are disabled. We are a member of the Armed Forces Covenant, and welcome applications from those of you who have served in our Armed Forces and their families.
Business Support Coordinator - Professional Services GRG are pleased to be working with a professional services organisation looking to recruit a Business Support Coordinator on a maternity cover contract. In this role you will be responsible for providing comprehensive administrative and operational support their Office Support division. You will play a vital role in ensuring the smooth execution of client services, maintaining high standards of professionalism, and contributing to the overall success of the premium business segment. This role demands impeccable organisational skills, attention to detail, and a deep understanding of the luxury market. Responsibilities: Client Liaison: Serve as the primary point of contact for high end business clients, providing exceptional service and building strong relationships to enhance client satisfaction and retention. Administrative Support: Manage day-to-day administrative tasks, including scheduling appointments, coordinating travel arrangements, and handling correspondence on behalf of the business team. Project Coordination: Assist in the planning, execution, and follow-up of various luxury business projects, ensuring that all tasks are completed on time and within budget. Data Management: Maintain accurate and up-to-date records of client interactions, project details, and other relevant information using our internal systems and databases. Event Management: Support the planning and execution of professional events and exclusive client gatherings, by coordinating logistics, managing guest lists, and overseeing operations. Cross-Functional Collaboration: Collaborate closely with colleagues across departments, including Directors, Senior Stakeholders, HR, Finance to ensure alignment and synergy in delivering comprehensive luxury business solutions. Quality Assurance: Uphold the highest standards of quality and professionalism in all interactions with clients, colleagues, and external stakeholders, reflecting positively on the reputation of the luxury business division. Continuous Improvement: Identify opportunities for process optimisation and efficiency gains within the luxury business support function, proposing and implementing innovative solutions to enhance productivity and effectiveness. About You: Proven experience in a similar role within the luxury sector, demonstrating a strong understanding of luxury brands, products, and consumer behaviour. Exceptional organisational skills and attention to detail, with the ability to manage multiple tasks simultaneously and prioritise effectively in a fast-paced environment. Excellent communication and interpersonal skills, with the ability to build rapport with clients and colleagues at all levels of the organisation. Flexibility to adapt to changing priorities and deadlines, with a proactive and solutions-oriented approach to problem-solving. A passion for luxury lifestyle and a commitment to delivering unparalleled service and support to discerning clients in the luxury market. Previous experience working with high-net-worth individuals or luxury clientele in a customer-facing role. Experience organising and managing high-profile luxury events, from concept development to execution and post-event analysis. Ability to work under pressure Adaptable - working towards tight deadlines Proactive Job Offer: Birmingham City Centre Up to 32,000 12 Month FTC Joining a well established professional services organisation At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer. By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
Apr 19, 2024
Contractor
Business Support Coordinator - Professional Services GRG are pleased to be working with a professional services organisation looking to recruit a Business Support Coordinator on a maternity cover contract. In this role you will be responsible for providing comprehensive administrative and operational support their Office Support division. You will play a vital role in ensuring the smooth execution of client services, maintaining high standards of professionalism, and contributing to the overall success of the premium business segment. This role demands impeccable organisational skills, attention to detail, and a deep understanding of the luxury market. Responsibilities: Client Liaison: Serve as the primary point of contact for high end business clients, providing exceptional service and building strong relationships to enhance client satisfaction and retention. Administrative Support: Manage day-to-day administrative tasks, including scheduling appointments, coordinating travel arrangements, and handling correspondence on behalf of the business team. Project Coordination: Assist in the planning, execution, and follow-up of various luxury business projects, ensuring that all tasks are completed on time and within budget. Data Management: Maintain accurate and up-to-date records of client interactions, project details, and other relevant information using our internal systems and databases. Event Management: Support the planning and execution of professional events and exclusive client gatherings, by coordinating logistics, managing guest lists, and overseeing operations. Cross-Functional Collaboration: Collaborate closely with colleagues across departments, including Directors, Senior Stakeholders, HR, Finance to ensure alignment and synergy in delivering comprehensive luxury business solutions. Quality Assurance: Uphold the highest standards of quality and professionalism in all interactions with clients, colleagues, and external stakeholders, reflecting positively on the reputation of the luxury business division. Continuous Improvement: Identify opportunities for process optimisation and efficiency gains within the luxury business support function, proposing and implementing innovative solutions to enhance productivity and effectiveness. About You: Proven experience in a similar role within the luxury sector, demonstrating a strong understanding of luxury brands, products, and consumer behaviour. Exceptional organisational skills and attention to detail, with the ability to manage multiple tasks simultaneously and prioritise effectively in a fast-paced environment. Excellent communication and interpersonal skills, with the ability to build rapport with clients and colleagues at all levels of the organisation. Flexibility to adapt to changing priorities and deadlines, with a proactive and solutions-oriented approach to problem-solving. A passion for luxury lifestyle and a commitment to delivering unparalleled service and support to discerning clients in the luxury market. Previous experience working with high-net-worth individuals or luxury clientele in a customer-facing role. Experience organising and managing high-profile luxury events, from concept development to execution and post-event analysis. Ability to work under pressure Adaptable - working towards tight deadlines Proactive Job Offer: Birmingham City Centre Up to 32,000 12 Month FTC Joining a well established professional services organisation At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer. By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
Project Coordinator Hemel Hempstead Full time Long term temporary position 15- 16 per hour Are you a skilled multitasker with a passion for organisation and customer service? We're seeking a proactive Project Coordinator to join a global company based in Hemel Hempstead. This is a temporary position offering an hourly rate of 15- 16, with the opportunity for ongoing employment. The successful candidate will serve as the main point of contact for the administration and management of training and events. Key Requirements Excellent administrative and customer service skills Experience in project coordination and working within an event team. Proficiency in Microsoft Outlook and calendar management Responsibilities Coordinate events, ensuring all logistical details are handled efficiently. Manage Outlook calendar, scheduling appointments, and meetings. Provide a warm and professional greeting to all visitors. Thrive in a fast-paced environment, handling multiple tasks simultaneously. Invoice handling. Administration duties This role is temporary and ongoing, providing the opportunity for immediate employment. If you're immediately available and ready to take on a busy, dynamic role as a Project Coordinator, apply now. Your organisational skills and customer service expertise will be instrumental in ensuring the success of the wider team. Why temp for Tate? Temping is a great way to build up your career prospects, while allowing you to gain experience in a range of different companies. People temp for many different reasons, whether it is to gain experience, fill the gap between permanent positions or as a lifestyle choice. Temp jobs often present the opportunity to become permanent roles. Allowing you to have an insight into a company without the initial permanent obligation. When temping for Tate you can expect to Have my dedicated attention and service to offer you work that suits you. Weekly pay Accrue up to 28 days holiday pay. Pension contributions Tate Rewards, which include discounts. Employee Assistance programme. Reward recognition awards. Gain valuable experience with credible companies. Access to companies internal vacancies board Free computer skills training If you are available immediately and would like to discuss options, I look forward to hearing from you. Please use the apply button below to attach your CV. I will aim to acknowledge your enquiry within three working days. Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
Apr 19, 2024
Seasonal
Project Coordinator Hemel Hempstead Full time Long term temporary position 15- 16 per hour Are you a skilled multitasker with a passion for organisation and customer service? We're seeking a proactive Project Coordinator to join a global company based in Hemel Hempstead. This is a temporary position offering an hourly rate of 15- 16, with the opportunity for ongoing employment. The successful candidate will serve as the main point of contact for the administration and management of training and events. Key Requirements Excellent administrative and customer service skills Experience in project coordination and working within an event team. Proficiency in Microsoft Outlook and calendar management Responsibilities Coordinate events, ensuring all logistical details are handled efficiently. Manage Outlook calendar, scheduling appointments, and meetings. Provide a warm and professional greeting to all visitors. Thrive in a fast-paced environment, handling multiple tasks simultaneously. Invoice handling. Administration duties This role is temporary and ongoing, providing the opportunity for immediate employment. If you're immediately available and ready to take on a busy, dynamic role as a Project Coordinator, apply now. Your organisational skills and customer service expertise will be instrumental in ensuring the success of the wider team. Why temp for Tate? Temping is a great way to build up your career prospects, while allowing you to gain experience in a range of different companies. People temp for many different reasons, whether it is to gain experience, fill the gap between permanent positions or as a lifestyle choice. Temp jobs often present the opportunity to become permanent roles. Allowing you to have an insight into a company without the initial permanent obligation. When temping for Tate you can expect to Have my dedicated attention and service to offer you work that suits you. Weekly pay Accrue up to 28 days holiday pay. Pension contributions Tate Rewards, which include discounts. Employee Assistance programme. Reward recognition awards. Gain valuable experience with credible companies. Access to companies internal vacancies board Free computer skills training If you are available immediately and would like to discuss options, I look forward to hearing from you. Please use the apply button below to attach your CV. I will aim to acknowledge your enquiry within three working days. Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
First Military Recruitment Ltd
Harwell, Oxfordshire
MS467 - Facilities Services Coordinator Location: Harwell, Oxfordshire Salary: £35,000 - £45,000 per annum Overview: First Military Recruitment are currently supporting one of our established and expanding businesses in the search for a Facilities Services Coordinator. Our client is keen to offer opportunities to Ex-Military personnel, but all applications will be considered. Duties and Responsibilities: In close collaboration with another representative, coordinate and supervise events in a Conference Centre. Specifically interact with key event requestors on detailing the on site logistics, set up for exhibitions and liaise with service stakeholders (e.g. IT, VideoConfering, AV etc). Coordinate the FM on site activities for the preparation of special events. Coordinate and support AudioVisual system development and operations in the CC. Support the catering service development. Coordination of complex user requests related to FM services. Coordinate inputs to further evolution of the CC services, event types, communications with stakeholders and CC specific website. Ad-hoc support to Head of FM Service. Coordinate in close collaboration with FM the implementation of ad-hoc projects with third party companies. Organize the implementation of accommodation requests from onsite personnel. Skills and Qualifications: FM experience (Essential). Ability to prioritise work effectively to meet business requirements with demonstrable planning and organisational skills. Attention to detail and high level of accuracy. A desire to develop as an individual, willing to embrace new challenges. Experience of administration duties. Excellent computer skills with a good knowledge of Microsoft Office software required. Excellent customer services skills to offer help and support at all levels. A DBS check may be required for this role which the successful applicant will need to apply for and provide evidence of on appointment of the position.
Apr 19, 2024
Full time
MS467 - Facilities Services Coordinator Location: Harwell, Oxfordshire Salary: £35,000 - £45,000 per annum Overview: First Military Recruitment are currently supporting one of our established and expanding businesses in the search for a Facilities Services Coordinator. Our client is keen to offer opportunities to Ex-Military personnel, but all applications will be considered. Duties and Responsibilities: In close collaboration with another representative, coordinate and supervise events in a Conference Centre. Specifically interact with key event requestors on detailing the on site logistics, set up for exhibitions and liaise with service stakeholders (e.g. IT, VideoConfering, AV etc). Coordinate the FM on site activities for the preparation of special events. Coordinate and support AudioVisual system development and operations in the CC. Support the catering service development. Coordination of complex user requests related to FM services. Coordinate inputs to further evolution of the CC services, event types, communications with stakeholders and CC specific website. Ad-hoc support to Head of FM Service. Coordinate in close collaboration with FM the implementation of ad-hoc projects with third party companies. Organize the implementation of accommodation requests from onsite personnel. Skills and Qualifications: FM experience (Essential). Ability to prioritise work effectively to meet business requirements with demonstrable planning and organisational skills. Attention to detail and high level of accuracy. A desire to develop as an individual, willing to embrace new challenges. Experience of administration duties. Excellent computer skills with a good knowledge of Microsoft Office software required. Excellent customer services skills to offer help and support at all levels. A DBS check may be required for this role which the successful applicant will need to apply for and provide evidence of on appointment of the position.
Part of the VolkerWessels UK Group, VolkerStevin is an industry-leading civil engineering business, providing complex and innovative engineering solutions across a wide range of sectors including maritime, flood risk management, defence, energy, water and regeneration. Collaborating with, and drawing on the specialist skills of the group's business units we deliver a truly integrated, multidisciplinary service. As part of the customer experience team, you will be responsible for the delivery of communications and engagement in a public setting. Working closely with colleagues, you will support with all aspects of the scheme, engaging with key communities and stakeholders, and dealing with events. Lead public meetings and in dealing with challenging situations as they arise. This includes to support proactive communications work that influences policies, plans and decisions of key local stakeholders. Additional support to the project team and work closely with internal teams to maintain and deliver a communication strategy, as well as supporting our partners both internally and externally. About you Clear communication skills: able to produce high quality plain English letters, and engagement materials; be able to listen and negotiate; and show judgement and tact when dealing with challenging situations. Proven successes by building and coordinating relationships with internal and external customers and partners. Plan and execute successful events and manage our website Excellent organisational and time management skills Able to work effectively independently and as part of a team A positive, proactive, and hard-working attitude A clean driving license and willingness to travel are also essential If your past experience doesn't match perfectly with every requirement of the job description, we still encourage you to apply. You may be just the right candidate for us. Why work with us? VolkerStevin is under the umbrella of VolkerWessels UK which is a multidisciplinary contractor that delivers innovative engineering solutions across the civil engineering and construction sectors including rail, highways, airport, marine, energy, water, and environmental infrastructure. By utilising the specialist skills of each business unit within VolkerWessels UK, VolkerStevin are able to ensure our staff provide unrivalled resources and expertise to our clients. We offer competitive rewards and benefits, recognising the value we place on our employees. We offer a range of benefits, including: Competitive salary Competitive annual leave and an additional day off on your birthday Private medical care Pension Life Assurance Cycle to Work scheme Shopping and restaurants vouchers, rewards, and discounts Training and development opportunities-comprehensive skills-based training Family friendly polices including enhanced maternity benefits Employee Assistance programme Mental health, physical health, and financial support 24/7 Virtual GP service Fairness, inclusion and respect We believe in pushing boundaries in the pursuit of fairness, inclusion and respect. So, our teams can be comfortable that, whatever their background, VolkerWessels UK is a place where they can be themselves and thrive. If you need support with your application, please contact us at Additional information Note for Recruitment Agencies: Our preference is to hire directly, and we will reach out to our Preferred Supplier List (PSL) agencies if this particular role qualifies for release. We kindly request that you refrain from sending speculative CVs. In the event of speculative CV submissions, no fees will be applicable, and we kindly ask that all inquiries to be directed VolkerWessels UK is committed to maintaining healthy, safe and productive working conditions for its entire staff and therefore a drugs & alcohol screening is mandatory for all.
Apr 18, 2024
Full time
Part of the VolkerWessels UK Group, VolkerStevin is an industry-leading civil engineering business, providing complex and innovative engineering solutions across a wide range of sectors including maritime, flood risk management, defence, energy, water and regeneration. Collaborating with, and drawing on the specialist skills of the group's business units we deliver a truly integrated, multidisciplinary service. As part of the customer experience team, you will be responsible for the delivery of communications and engagement in a public setting. Working closely with colleagues, you will support with all aspects of the scheme, engaging with key communities and stakeholders, and dealing with events. Lead public meetings and in dealing with challenging situations as they arise. This includes to support proactive communications work that influences policies, plans and decisions of key local stakeholders. Additional support to the project team and work closely with internal teams to maintain and deliver a communication strategy, as well as supporting our partners both internally and externally. About you Clear communication skills: able to produce high quality plain English letters, and engagement materials; be able to listen and negotiate; and show judgement and tact when dealing with challenging situations. Proven successes by building and coordinating relationships with internal and external customers and partners. Plan and execute successful events and manage our website Excellent organisational and time management skills Able to work effectively independently and as part of a team A positive, proactive, and hard-working attitude A clean driving license and willingness to travel are also essential If your past experience doesn't match perfectly with every requirement of the job description, we still encourage you to apply. You may be just the right candidate for us. Why work with us? VolkerStevin is under the umbrella of VolkerWessels UK which is a multidisciplinary contractor that delivers innovative engineering solutions across the civil engineering and construction sectors including rail, highways, airport, marine, energy, water, and environmental infrastructure. By utilising the specialist skills of each business unit within VolkerWessels UK, VolkerStevin are able to ensure our staff provide unrivalled resources and expertise to our clients. We offer competitive rewards and benefits, recognising the value we place on our employees. We offer a range of benefits, including: Competitive salary Competitive annual leave and an additional day off on your birthday Private medical care Pension Life Assurance Cycle to Work scheme Shopping and restaurants vouchers, rewards, and discounts Training and development opportunities-comprehensive skills-based training Family friendly polices including enhanced maternity benefits Employee Assistance programme Mental health, physical health, and financial support 24/7 Virtual GP service Fairness, inclusion and respect We believe in pushing boundaries in the pursuit of fairness, inclusion and respect. So, our teams can be comfortable that, whatever their background, VolkerWessels UK is a place where they can be themselves and thrive. If you need support with your application, please contact us at Additional information Note for Recruitment Agencies: Our preference is to hire directly, and we will reach out to our Preferred Supplier List (PSL) agencies if this particular role qualifies for release. We kindly request that you refrain from sending speculative CVs. In the event of speculative CV submissions, no fees will be applicable, and we kindly ask that all inquiries to be directed VolkerWessels UK is committed to maintaining healthy, safe and productive working conditions for its entire staff and therefore a drugs & alcohol screening is mandatory for all.
Reference: /AA/01-04/1132/7 Job Title: PPM Coordinator Salary: Competitive Contract: 12 month fixed term contract Working Hours: Monday to Friday - 07:00 - 15:30, 08:00 - 16:30, 09:30 - 18:00 - 37. 5hours per week Location: Glasgow Business Overview Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates. Would you be interested to join a leading facilities management company with a reputation for excellence We are currently recruiting for a PPM Coordinator to join our passionate and driven team in Glasgow An exciting role for a PPM Coordinator to join OCS to support the delivery of a national engineering contract. The role involves planning & co ordinating delivery of statutory and critical maintenance tasks, overseeing to completion stage. Quality controlling inspection documents and raising corrective work requests to be actioned. The successful candidate will work within a dedicated team of enthusiastic colleagues with a shared objective of delivering an excellent customer experience to our customers across Scotland. Your primary responsibilities will include: Line management of PPM administration team responsible for ensuring that PPM and statutory tasks are planned, resourced and completed in line with specific PPM contract and legislative requirements Guide and direct the team to cover daily workload - Set targets for the team and individuals, ensuring they are reviewed on a regular basis Manage quality of team CAFM input and ensure robust mailbox management Ensure clear and concise quality updates reflecting true job progression are being used. Prioritise numerous competing tasks; continuously monitoring the progress of work, closing out completed tasks whilst communicating any delays to the relevant people. Ensure all engineer and supply chain paperwork is quality checked and uploaded as required. Liaise with the field team and third-party supply chain to ensure tasks planned in on schedule and chase up outstanding paperwork. Raise and track corrective works activity arising from PPM inspections. Complete asset changes in system following project or asset replacement activities. Effectively manage a significant workload in a fast-paced environment. Work in conjunction with the Operations/Delivery Managers to ensure seamless management and delivery of contract. To assist in keeping WIP levels on contracts to a minimum by ensuring timely completion of PPM jobs. Ensure any interactions with all customers reflects positively on the company. Support with the scheduling of subcontractor work as and when required. Support with raising purchase orders within the system for materials or subcontractors to complete follow up works in a timely manner, ensuring costs and contract thresholds are adhered to. Updating internal CAFM system with updates. Weekly status reports on PPM progress and backlog Lead PPM administration team to ensure all PPM works updated to a high standard and drive backlog reduction to achieve a 95% completion SLA Any other administrative work as required. About You: Applicant must have the right to work in the UK Experience of working within a facilities management helpdesk is advantageous. Administrative experience essential. Good understanding and experience of Microsoft Office software packages and general IT knowledge. Experience in using CAFM or other management systems. Line management experience Understanding of planned preventative maintenance and compliance implications Self-motivated and enthusiastic. Excellent & articulate communication skills. Organisation and time management. Ability to work under pressure and to tight deadlines. Demonstrate good team working ability. Benefits: Wide range of retail discounts Discounted gym membership Join our Cycle to Work scheme Access to "CHROMA", our internal colleague-led diversity and inclusion community - join a committee or take part in our events Access to internal Mental Health First Aiders Immediate access to "Opportunity" our internal Learning and Development platform Required professional membership fees paid for Win monthly Atalian Servest Superstar Awards How to apply If you are interested to join a business that encourages professional development, career progression and entrepreneurial spirit, then please click apply and we will be in touch soon!
Apr 18, 2024
Full time
Reference: /AA/01-04/1132/7 Job Title: PPM Coordinator Salary: Competitive Contract: 12 month fixed term contract Working Hours: Monday to Friday - 07:00 - 15:30, 08:00 - 16:30, 09:30 - 18:00 - 37. 5hours per week Location: Glasgow Business Overview Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates. Would you be interested to join a leading facilities management company with a reputation for excellence We are currently recruiting for a PPM Coordinator to join our passionate and driven team in Glasgow An exciting role for a PPM Coordinator to join OCS to support the delivery of a national engineering contract. The role involves planning & co ordinating delivery of statutory and critical maintenance tasks, overseeing to completion stage. Quality controlling inspection documents and raising corrective work requests to be actioned. The successful candidate will work within a dedicated team of enthusiastic colleagues with a shared objective of delivering an excellent customer experience to our customers across Scotland. Your primary responsibilities will include: Line management of PPM administration team responsible for ensuring that PPM and statutory tasks are planned, resourced and completed in line with specific PPM contract and legislative requirements Guide and direct the team to cover daily workload - Set targets for the team and individuals, ensuring they are reviewed on a regular basis Manage quality of team CAFM input and ensure robust mailbox management Ensure clear and concise quality updates reflecting true job progression are being used. Prioritise numerous competing tasks; continuously monitoring the progress of work, closing out completed tasks whilst communicating any delays to the relevant people. Ensure all engineer and supply chain paperwork is quality checked and uploaded as required. Liaise with the field team and third-party supply chain to ensure tasks planned in on schedule and chase up outstanding paperwork. Raise and track corrective works activity arising from PPM inspections. Complete asset changes in system following project or asset replacement activities. Effectively manage a significant workload in a fast-paced environment. Work in conjunction with the Operations/Delivery Managers to ensure seamless management and delivery of contract. To assist in keeping WIP levels on contracts to a minimum by ensuring timely completion of PPM jobs. Ensure any interactions with all customers reflects positively on the company. Support with the scheduling of subcontractor work as and when required. Support with raising purchase orders within the system for materials or subcontractors to complete follow up works in a timely manner, ensuring costs and contract thresholds are adhered to. Updating internal CAFM system with updates. Weekly status reports on PPM progress and backlog Lead PPM administration team to ensure all PPM works updated to a high standard and drive backlog reduction to achieve a 95% completion SLA Any other administrative work as required. About You: Applicant must have the right to work in the UK Experience of working within a facilities management helpdesk is advantageous. Administrative experience essential. Good understanding and experience of Microsoft Office software packages and general IT knowledge. Experience in using CAFM or other management systems. Line management experience Understanding of planned preventative maintenance and compliance implications Self-motivated and enthusiastic. Excellent & articulate communication skills. Organisation and time management. Ability to work under pressure and to tight deadlines. Demonstrate good team working ability. Benefits: Wide range of retail discounts Discounted gym membership Join our Cycle to Work scheme Access to "CHROMA", our internal colleague-led diversity and inclusion community - join a committee or take part in our events Access to internal Mental Health First Aiders Immediate access to "Opportunity" our internal Learning and Development platform Required professional membership fees paid for Win monthly Atalian Servest Superstar Awards How to apply If you are interested to join a business that encourages professional development, career progression and entrepreneurial spirit, then please click apply and we will be in touch soon!