We are a large construction company specialising in commercial refurbishments with offices throughout the UK. We are looking for an Admin/Document Controller to assist with our Foreign Commonwealth Department based out of our Gatwick branch. Salary package: 25-30K depending on experience, 20 days hol + BH, pension, parking, private healthcare. The role involves the below Supporting the FCDO department in administering roles Booking of flights, accommodation, car hire, visas Tender return logging within central server system Purchase order raising for subcontractors Preparation of quotes, tenders and project reports for management team Assistance with procurement of materials working alongside management team Scheduling and attending meetings, creating agendas and taking minutes Project teams diary management including oversee site visits Liaising with accounts and finance team regarding invoicing Communications with external contracts Ordering and procurement of project team equipment, supplies and essentials for projects Note the individual can grow within this role and the role can develop. There is an opportunity for career development and progression within the department and overall business. Role is Gatwick based however there is flexibility within the role with opportunity for split office and home working (to be discussed and agreed). Qualifications / Key skills Ideally have Construction / Engineering Admin experience Strong Excel skills Strong organisational skills Good understanding of sales and purchase order processing Oral and written communication skill Tact, discretion, and respect for confidentiality A pleasant, confident telephone manner
Mar 29, 2024
Full time
We are a large construction company specialising in commercial refurbishments with offices throughout the UK. We are looking for an Admin/Document Controller to assist with our Foreign Commonwealth Department based out of our Gatwick branch. Salary package: 25-30K depending on experience, 20 days hol + BH, pension, parking, private healthcare. The role involves the below Supporting the FCDO department in administering roles Booking of flights, accommodation, car hire, visas Tender return logging within central server system Purchase order raising for subcontractors Preparation of quotes, tenders and project reports for management team Assistance with procurement of materials working alongside management team Scheduling and attending meetings, creating agendas and taking minutes Project teams diary management including oversee site visits Liaising with accounts and finance team regarding invoicing Communications with external contracts Ordering and procurement of project team equipment, supplies and essentials for projects Note the individual can grow within this role and the role can develop. There is an opportunity for career development and progression within the department and overall business. Role is Gatwick based however there is flexibility within the role with opportunity for split office and home working (to be discussed and agreed). Qualifications / Key skills Ideally have Construction / Engineering Admin experience Strong Excel skills Strong organisational skills Good understanding of sales and purchase order processing Oral and written communication skill Tact, discretion, and respect for confidentiality A pleasant, confident telephone manner
Administrator / Document Controller. Working on residential construction sites for a very well-respected contractor. Good communication & organisational skills. Croydon central. 29 - 31k plus package. Good oral and written English communication & organisational skills. Administration / Document Controller role . This is a site-based role so you will need experience already of what is entailed in working on a live construction project. Scope of site activities may include demolition, site clearance, both new build and cut & carve works involving RC and steel structures on a scheme in east Croydon on a large residential project. You will report to the Project Manager and collate information from the site team. Administrator / Document Controller working with the Project team, carrying out all administration and clerical duties including Document downloads, weekly report compilation, arranging inductions, typing up QA reports, verifying CSCS cards, copying, and filing. Good office and Excel skills. Versatile role with a wide range of potential work. Strong written and oral English language communication skills are essential. Previous construction site experience on large residential schemes would be an advantage for this role. Your duties include: Downloading documents (able to use different Electronic Document Systems), copying, and updating them, issuing to the relevant contractors and sub-contractors Monitoring all Electronic documents, workflow, and communication of information, properly log and save all incoming documents for the Projects. Ensuring all documentation is controlled, registered, and recorded Working alongside the Project Manager, assisting when needed with the document distribution, making files, searching for missing information. Arranging inductions and verifying CSCS cards. Maintaining site lists Taking site record photos to record activities and progress. Involvement with gathering the information for the Project Manager Keeping a record of the documentation and distribution. Updating and verifying workers certificates and documentation. Salary and details: Salary 29,000 to 31,000 based on experience. Working hours will be (Apply online only) Monday to Friday. 20 days hols + bank holidays Pension scheme, government Bonus scheme Location . Current project requirement is central Croydon.
Mar 29, 2024
Full time
Administrator / Document Controller. Working on residential construction sites for a very well-respected contractor. Good communication & organisational skills. Croydon central. 29 - 31k plus package. Good oral and written English communication & organisational skills. Administration / Document Controller role . This is a site-based role so you will need experience already of what is entailed in working on a live construction project. Scope of site activities may include demolition, site clearance, both new build and cut & carve works involving RC and steel structures on a scheme in east Croydon on a large residential project. You will report to the Project Manager and collate information from the site team. Administrator / Document Controller working with the Project team, carrying out all administration and clerical duties including Document downloads, weekly report compilation, arranging inductions, typing up QA reports, verifying CSCS cards, copying, and filing. Good office and Excel skills. Versatile role with a wide range of potential work. Strong written and oral English language communication skills are essential. Previous construction site experience on large residential schemes would be an advantage for this role. Your duties include: Downloading documents (able to use different Electronic Document Systems), copying, and updating them, issuing to the relevant contractors and sub-contractors Monitoring all Electronic documents, workflow, and communication of information, properly log and save all incoming documents for the Projects. Ensuring all documentation is controlled, registered, and recorded Working alongside the Project Manager, assisting when needed with the document distribution, making files, searching for missing information. Arranging inductions and verifying CSCS cards. Maintaining site lists Taking site record photos to record activities and progress. Involvement with gathering the information for the Project Manager Keeping a record of the documentation and distribution. Updating and verifying workers certificates and documentation. Salary and details: Salary 29,000 to 31,000 based on experience. Working hours will be (Apply online only) Monday to Friday. 20 days hols + bank holidays Pension scheme, government Bonus scheme Location . Current project requirement is central Croydon.
Warehouse Office Administrator required immediately for full time position in Trafford Park Company: Leading UK third party logistics provider with warehousing and 3PL services for a number of sectors Hours: 8am-4pm, Monday to Friday Salary: 11.44 per hour Key Responsibilities: 1. Take the lead on all new client on boarding and admin set up, to include any reports and stock data information 2. Responsible for creating loads in a timely manner to assist in shift efficiency whilst using correct operational processes and procedures. 3. Support other areas of the office as and when necessary 4. Working closely with offsite transport team ensuring all loads are planned and booked. 5. Collections- Establish load and order volumes, report quantities to the shift supervisor in order for the warehouse to be prepared accordingly. 6. Run load/ orders to release work for picking to available Marshalls Lanes, working closely with the warehouse operations controllers. 7. Liaise with shift supervisor to ensure load requirements and customer specific details are completed e.g. Customer specific spreadsheet has been completed, pallets labelled, stacking requirements met. 8. Produce load detail notes for collections, thus giving the warehouse operative the load number/ customer to ensure loaded correctly for delivery times. 9. Complete daily reports from an Excel Template 10. Produce labels for inbound deliveries, accurately label inbound pallets. 11. Report delivery mismatches to the stock administrator 12. Report issues with dispatch orders to IT ensuring all are resolved on time. 13. Liaising with staff at other depots and external contacts 14. Photocopying, printing, organising, and storing documents and computer-based information 15. Help train out WMS systems to necessary staff members This list is not exhaustive and the successful position holder may be required to carry out any task which the Company might reasonably require you to do. To apply please submit your CV or call (phone number removed)
Mar 29, 2024
Seasonal
Warehouse Office Administrator required immediately for full time position in Trafford Park Company: Leading UK third party logistics provider with warehousing and 3PL services for a number of sectors Hours: 8am-4pm, Monday to Friday Salary: 11.44 per hour Key Responsibilities: 1. Take the lead on all new client on boarding and admin set up, to include any reports and stock data information 2. Responsible for creating loads in a timely manner to assist in shift efficiency whilst using correct operational processes and procedures. 3. Support other areas of the office as and when necessary 4. Working closely with offsite transport team ensuring all loads are planned and booked. 5. Collections- Establish load and order volumes, report quantities to the shift supervisor in order for the warehouse to be prepared accordingly. 6. Run load/ orders to release work for picking to available Marshalls Lanes, working closely with the warehouse operations controllers. 7. Liaise with shift supervisor to ensure load requirements and customer specific details are completed e.g. Customer specific spreadsheet has been completed, pallets labelled, stacking requirements met. 8. Produce load detail notes for collections, thus giving the warehouse operative the load number/ customer to ensure loaded correctly for delivery times. 9. Complete daily reports from an Excel Template 10. Produce labels for inbound deliveries, accurately label inbound pallets. 11. Report delivery mismatches to the stock administrator 12. Report issues with dispatch orders to IT ensuring all are resolved on time. 13. Liaising with staff at other depots and external contacts 14. Photocopying, printing, organising, and storing documents and computer-based information 15. Help train out WMS systems to necessary staff members This list is not exhaustive and the successful position holder may be required to carry out any task which the Company might reasonably require you to do. To apply please submit your CV or call (phone number removed)
Position: Project Administrator Salary: 28,500 - 30,500 Basic salary Region: City of London Industry: Administration/ Construction Currently seeking a Project Administrator (Document Controller) . The organisation is a building contractor who has an excellent reputation in the construction industry for delivering quality schemes across the South East. Due to an increase in workload, an opportunity has arisen within this company for a Project Support Assistant to join their team in London. Duties may include: Support senior managers and executives with daily clerical tasks Plan meetings and take detailed minutes Answer phone calls, provide information to callers or connect callers to appropriate people Schedule appointments and update calendar Make travel arrangements and reservations for senior managers Compose and type regular correspondence, like invitations and informative material Develop and maintain a filing system Create spreadsheets and presentations Provide statistical and budget reports Greet and provide general support to visitors Develop, implement and improve office policies and procedures If this sounds like you and you'd like to find out more or be considered for this role then please get in touch. The ideal location would be somebody residing in London and surrounding areas.
Mar 29, 2024
Full time
Position: Project Administrator Salary: 28,500 - 30,500 Basic salary Region: City of London Industry: Administration/ Construction Currently seeking a Project Administrator (Document Controller) . The organisation is a building contractor who has an excellent reputation in the construction industry for delivering quality schemes across the South East. Due to an increase in workload, an opportunity has arisen within this company for a Project Support Assistant to join their team in London. Duties may include: Support senior managers and executives with daily clerical tasks Plan meetings and take detailed minutes Answer phone calls, provide information to callers or connect callers to appropriate people Schedule appointments and update calendar Make travel arrangements and reservations for senior managers Compose and type regular correspondence, like invitations and informative material Develop and maintain a filing system Create spreadsheets and presentations Provide statistical and budget reports Greet and provide general support to visitors Develop, implement and improve office policies and procedures If this sounds like you and you'd like to find out more or be considered for this role then please get in touch. The ideal location would be somebody residing in London and surrounding areas.
Office Angels are looking for a Receptionist/Administrator to join a large Charity based in Southeast London. You will be working on Reception whilst providing Administrative support to the Board of Directors, the Chief Executive Officer and wider team. This is a great opportunity to work for a charity who brings positive change and campaigns to provide help, support and guidance to the general public. 13.15ph 9am - 5pm Monday to Friday Office based Ongoing Temporary role An amazing benefits package includes: Weekly pay every Friday Easy timesheet accessibility with mobile support Up to 29 days annual leave Perks at work and discount schemes for all major retailers and over 150 high street stores Access to free eye-care vouchers and discounts towards glasses for VDU purposes Access to well-being platforms FREE access to online LinkedIn Learning courses, there are 1000's of courses and videos available to enhance your learning and skillset, everything from Microsoft systems to soft skills such as delivering great Customer Service Temp of the Month awards Dedicated consultant to support your job search and offer expert interview tips Duties of the role: Assist with Health & Safety audits and undertake first aid and fire marshal training With the Operations Manager, ensure premises, equipment and supplies are well maintained and supervise the work of the office cleaners Work with the Operations Manager to recruit, induct and train operations team volunteers Supervise and develop volunteers including the provision of regular one-to-one support and supervision sessions Manage the petty cash system, including making payments, recording and production of the petty cash return Raise invoices for grants and chase funders for receipt of payment by monitoring the amounts outstanding Process invoices in Sage, scan documents and send to the Financial Controller for payment Provide administrative support to the Board of Directors, the Chief Executive Officer, Manager's and other staff as required Maintain and update information systems, order publications and research and record local information Support recruitment procedures for staff and volunteers Service a variety of meetings including the production of accurate minutes Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Mar 29, 2024
Seasonal
Office Angels are looking for a Receptionist/Administrator to join a large Charity based in Southeast London. You will be working on Reception whilst providing Administrative support to the Board of Directors, the Chief Executive Officer and wider team. This is a great opportunity to work for a charity who brings positive change and campaigns to provide help, support and guidance to the general public. 13.15ph 9am - 5pm Monday to Friday Office based Ongoing Temporary role An amazing benefits package includes: Weekly pay every Friday Easy timesheet accessibility with mobile support Up to 29 days annual leave Perks at work and discount schemes for all major retailers and over 150 high street stores Access to free eye-care vouchers and discounts towards glasses for VDU purposes Access to well-being platforms FREE access to online LinkedIn Learning courses, there are 1000's of courses and videos available to enhance your learning and skillset, everything from Microsoft systems to soft skills such as delivering great Customer Service Temp of the Month awards Dedicated consultant to support your job search and offer expert interview tips Duties of the role: Assist with Health & Safety audits and undertake first aid and fire marshal training With the Operations Manager, ensure premises, equipment and supplies are well maintained and supervise the work of the office cleaners Work with the Operations Manager to recruit, induct and train operations team volunteers Supervise and develop volunteers including the provision of regular one-to-one support and supervision sessions Manage the petty cash system, including making payments, recording and production of the petty cash return Raise invoices for grants and chase funders for receipt of payment by monitoring the amounts outstanding Process invoices in Sage, scan documents and send to the Financial Controller for payment Provide administrative support to the Board of Directors, the Chief Executive Officer, Manager's and other staff as required Maintain and update information systems, order publications and research and record local information Support recruitment procedures for staff and volunteers Service a variety of meetings including the production of accurate minutes Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
The Company Due to a being awarded a long-term contract, a Tier 1 contractor has an immediate start for an experienced Administrator or Document Controller to work on a busy construction site. The Role In this role, you will be working in a busy site office, supporting the construction team, and playing an integral part of delivering the project. Elements of the role include ensuring all company procedures are maintained to a high standard, working closely with the construction team including Site Managers and Site Engineers. Using software packages including Microsoft 365 and Word Date Entry, uploading timesheets and work documents Collate PC files for Projects (Chasing, Downloading, Uploading, Printing and Filing) Managing the Health & Safety, and training documents for employees Organising and storing paperwork, documents, and computer-based information Create and maintain filing and other office systems Maintenance and organisation of company records About You As an Administrator or Document Controller, you will be highly motivated and be able to work in a busy, pressured site environment and have proven experiences working to tight deadlines in a high specification environment. Ideally previous experience working on a construction site is advantages, but not essential. Essential Experience in a similar role Available to work 5 days a week Good Planning and Communication skills Good Attention to detail Good Organisational skills Good verbal and communication skills Ability to work effectively in a team Excellent knowledge of Microsoft Word Basic knowledge of Planning and Management systems Apply & Rewards For your skills and experience our client is looking at paying around £17 per hour (Contracted Rate) depending on experience. You will be working a Mon to Fri 9.00-17.00. They can be a little flexible on hours if needed. For more information call Carl Bennion (phone number removed) for a confidential chat between the hours of 7.00AM 7.00PM or just click 'Apply Now' and send your CV. Don t forget to give our PRG Social Media platforms a follow which will include jobs, candidate of the month rewards, events, competitions, and general construction news.
Mar 28, 2024
Contractor
The Company Due to a being awarded a long-term contract, a Tier 1 contractor has an immediate start for an experienced Administrator or Document Controller to work on a busy construction site. The Role In this role, you will be working in a busy site office, supporting the construction team, and playing an integral part of delivering the project. Elements of the role include ensuring all company procedures are maintained to a high standard, working closely with the construction team including Site Managers and Site Engineers. Using software packages including Microsoft 365 and Word Date Entry, uploading timesheets and work documents Collate PC files for Projects (Chasing, Downloading, Uploading, Printing and Filing) Managing the Health & Safety, and training documents for employees Organising and storing paperwork, documents, and computer-based information Create and maintain filing and other office systems Maintenance and organisation of company records About You As an Administrator or Document Controller, you will be highly motivated and be able to work in a busy, pressured site environment and have proven experiences working to tight deadlines in a high specification environment. Ideally previous experience working on a construction site is advantages, but not essential. Essential Experience in a similar role Available to work 5 days a week Good Planning and Communication skills Good Attention to detail Good Organisational skills Good verbal and communication skills Ability to work effectively in a team Excellent knowledge of Microsoft Word Basic knowledge of Planning and Management systems Apply & Rewards For your skills and experience our client is looking at paying around £17 per hour (Contracted Rate) depending on experience. You will be working a Mon to Fri 9.00-17.00. They can be a little flexible on hours if needed. For more information call Carl Bennion (phone number removed) for a confidential chat between the hours of 7.00AM 7.00PM or just click 'Apply Now' and send your CV. Don t forget to give our PRG Social Media platforms a follow which will include jobs, candidate of the month rewards, events, competitions, and general construction news.
Customer Service Administrator / Hire Controller, Salary: Up to £25k + excellent benefits and career opportunities, Based in Nuneaton We require a Customer Service Administrator / Hire Controller to work for a leading company who specialise in the hire of portable accommodation, modular cabins and associated products. Working within the office, the Customer Service Administrator is responsible for providing expert project coordination for all new deliveries and collections. You will be the driving force behind post sale customer support, ensuring their satisfaction and delivering exceptional service. This is a busy role in a fast-paced environment that involves Customer Service, Sales Administration, Project Co-Ordination / Planning and general Administrative work. Key tasks: Collaborating with all departments to create a seamless and extraordinary customer experience, leaving a lasting impression at every touchpoint. Coordinating post-sale contract processes with precision, ensuring accuracy and efficiency in documentation and communication. Conducting comprehensive audits of all new contracts, liaising closely with Sales Colleagues and Customers to ensure contract accuracy. Coordinating with Support Services & Transport colleagues for deliveries, collections and site moves to ensure a seamless execution of requirement to customer s satisfaction. Coordinate cross hires efficiently, maximising operational efficiency through effective collaboration and strong organisational skills. Providing exceptional post-delivery customer support, swiftly addressing inquiries and ensuring complete satisfaction. Managing month-end processing, running/reconciling reports Resolving vendor and customer invoice queries. Candidate Requirements: This position requires someone who is organised, methodical, has a proactive attitude and is able to use own initiative in solving problems. The ideal candidate will have experience in customer service and as an administrator, working in a busy environment and working to deadlines / targets. Candidates with experience as a Hire Controller, Administrator, Sales Administrator or Project Administrator from within a construction / plant / equipment hire, M&E Engineering contracting, or transport / logistics background would be an preferred, however, candidates with the relevant administrator / customer service experience from any background will be considered. If this sounds like the opportunity you have been looking for then please apply by attaching your CV. Equal opportunities and diversity: Our client respect and value differences and are passionate about their people, their customers and the planet. They nurture an environment where all differences are valued, practices are equitable and everyone experiences a sense of belonging. They are committed to building a culture that brings together the very best of their people and their unique skills, experiences, abilities and where they can flourish. In joining the team, you will be able to apply and develop your skills and knowledge as part of a collaborative team that is helping to innovate and play a part in building a better future and creating value for their customers, their people, society and the plane. Key words: Branch Administrator, Sales Administrator, Customer Service, Hire Controller
Mar 28, 2024
Full time
Customer Service Administrator / Hire Controller, Salary: Up to £25k + excellent benefits and career opportunities, Based in Nuneaton We require a Customer Service Administrator / Hire Controller to work for a leading company who specialise in the hire of portable accommodation, modular cabins and associated products. Working within the office, the Customer Service Administrator is responsible for providing expert project coordination for all new deliveries and collections. You will be the driving force behind post sale customer support, ensuring their satisfaction and delivering exceptional service. This is a busy role in a fast-paced environment that involves Customer Service, Sales Administration, Project Co-Ordination / Planning and general Administrative work. Key tasks: Collaborating with all departments to create a seamless and extraordinary customer experience, leaving a lasting impression at every touchpoint. Coordinating post-sale contract processes with precision, ensuring accuracy and efficiency in documentation and communication. Conducting comprehensive audits of all new contracts, liaising closely with Sales Colleagues and Customers to ensure contract accuracy. Coordinating with Support Services & Transport colleagues for deliveries, collections and site moves to ensure a seamless execution of requirement to customer s satisfaction. Coordinate cross hires efficiently, maximising operational efficiency through effective collaboration and strong organisational skills. Providing exceptional post-delivery customer support, swiftly addressing inquiries and ensuring complete satisfaction. Managing month-end processing, running/reconciling reports Resolving vendor and customer invoice queries. Candidate Requirements: This position requires someone who is organised, methodical, has a proactive attitude and is able to use own initiative in solving problems. The ideal candidate will have experience in customer service and as an administrator, working in a busy environment and working to deadlines / targets. Candidates with experience as a Hire Controller, Administrator, Sales Administrator or Project Administrator from within a construction / plant / equipment hire, M&E Engineering contracting, or transport / logistics background would be an preferred, however, candidates with the relevant administrator / customer service experience from any background will be considered. If this sounds like the opportunity you have been looking for then please apply by attaching your CV. Equal opportunities and diversity: Our client respect and value differences and are passionate about their people, their customers and the planet. They nurture an environment where all differences are valued, practices are equitable and everyone experiences a sense of belonging. They are committed to building a culture that brings together the very best of their people and their unique skills, experiences, abilities and where they can flourish. In joining the team, you will be able to apply and develop your skills and knowledge as part of a collaborative team that is helping to innovate and play a part in building a better future and creating value for their customers, their people, society and the plane. Key words: Branch Administrator, Sales Administrator, Customer Service, Hire Controller
A highly organised Hire Sales Administrator is required for our prestigious market leading and award winning, Sunday Times Fast track 100 client to deliver excellent customer service, quotations, sales order process and hire control at their prestigious hire office based near Aylesbury, Buckinghamshire. In return there is an excellent salary of circa £30k+ dependent on level of experience and excellent benefits including generous holidays, good contributory pension scheme and medical insurance, in a permanent stable company that rewards their employees. Apply now! This exciting hire Sales Administrator role would suit a proactive professional with excellent communication skills and organisational experience within the hire industries and / or good experience of quotations, purchase orders, sales order process within a busy multi team office or fast paced hire office. The purpose of this role is to work within the hire team of 6 ensuring customer calls and emails are dealt with promptly as first point of contact and hire sales quotation orders are fulfilled efficiently on time and to customer specification. My client specialises in the hire of breakthrough construction plant equipment and innovative hire plant machinery so any experience of hire plant equipment or plant machinery would be of interest but training will be provided. You must have good quotations, sales order process, purchase order process experience. The ideal hire Sales Administrator will have the following, experience, attributes and skills; Good experience of quotations, quotation orders, purchase orders, sales order process, or hire quotations, hire controller process Hire industry experience ideally or good experience of plant machinery, plant equipment and quotations, sales orders purchase orders process (hire desk can be trained) Highly organised, excellent attention to detail and a flexible, positive can do attitude Good team management, support, team motivational skills and experiences Excellent IT, communication, negotiation and interaction skills- ability to communicate, well with all levels and provide excellent customer service Good office experience- working in multiple teams in a busy, fast moving office environment A full UK driving licence & based a commutable distance to Aylesbury office daily for permanent onsite office based role (not hybrid, remote,) The hours are 8.30-5.30 Key responsibilities of this hire controller include; Dealing with customer plant hire enquiries via phone and email, ensuring they are serviced on time and to customer specifications ConvertingincomingPurchaseOrdersensuringtheequipmentrequiredisavailable, processing and sending the order confirmation to the customer Ensuring all purchase order paperwork, sales administration and hire documentation is completed in this sales order process & processing and sending the order confirmation to the customer Dealing with customer hire invoice queries, hire disputes, technical questions, negotiations and delivering excellent customer service and exceeding expectations Managing and maintaining the SAP hire system, ensuring compliance, accurate contracts and quotations are followed through in a timely manner A full job description will be discussed and submitted to suitable candidates upon application, To apply please email your CV with salary expectations, availability and how you meet our clients hire Sales Administrator criteria. Hire Controller, plant hire controller, quotations, sales order process, purchase order
Mar 28, 2024
Full time
A highly organised Hire Sales Administrator is required for our prestigious market leading and award winning, Sunday Times Fast track 100 client to deliver excellent customer service, quotations, sales order process and hire control at their prestigious hire office based near Aylesbury, Buckinghamshire. In return there is an excellent salary of circa £30k+ dependent on level of experience and excellent benefits including generous holidays, good contributory pension scheme and medical insurance, in a permanent stable company that rewards their employees. Apply now! This exciting hire Sales Administrator role would suit a proactive professional with excellent communication skills and organisational experience within the hire industries and / or good experience of quotations, purchase orders, sales order process within a busy multi team office or fast paced hire office. The purpose of this role is to work within the hire team of 6 ensuring customer calls and emails are dealt with promptly as first point of contact and hire sales quotation orders are fulfilled efficiently on time and to customer specification. My client specialises in the hire of breakthrough construction plant equipment and innovative hire plant machinery so any experience of hire plant equipment or plant machinery would be of interest but training will be provided. You must have good quotations, sales order process, purchase order process experience. The ideal hire Sales Administrator will have the following, experience, attributes and skills; Good experience of quotations, quotation orders, purchase orders, sales order process, or hire quotations, hire controller process Hire industry experience ideally or good experience of plant machinery, plant equipment and quotations, sales orders purchase orders process (hire desk can be trained) Highly organised, excellent attention to detail and a flexible, positive can do attitude Good team management, support, team motivational skills and experiences Excellent IT, communication, negotiation and interaction skills- ability to communicate, well with all levels and provide excellent customer service Good office experience- working in multiple teams in a busy, fast moving office environment A full UK driving licence & based a commutable distance to Aylesbury office daily for permanent onsite office based role (not hybrid, remote,) The hours are 8.30-5.30 Key responsibilities of this hire controller include; Dealing with customer plant hire enquiries via phone and email, ensuring they are serviced on time and to customer specifications ConvertingincomingPurchaseOrdersensuringtheequipmentrequiredisavailable, processing and sending the order confirmation to the customer Ensuring all purchase order paperwork, sales administration and hire documentation is completed in this sales order process & processing and sending the order confirmation to the customer Dealing with customer hire invoice queries, hire disputes, technical questions, negotiations and delivering excellent customer service and exceeding expectations Managing and maintaining the SAP hire system, ensuring compliance, accurate contracts and quotations are followed through in a timely manner A full job description will be discussed and submitted to suitable candidates upon application, To apply please email your CV with salary expectations, availability and how you meet our clients hire Sales Administrator criteria. Hire Controller, plant hire controller, quotations, sales order process, purchase order
Sewell Wallis is on the hunt for a qualified individual to spearhead the final phases of our clients iTrent implementation. As the iTrent Implementation Specialist, you'll be instrumental in configuring, customising, and optimising iTrent to meet the business needs. This is an initial 6-month opportunity with the potential for extension, offering the chance to have a lasting impact on the HR operations. Responsibilities: Utilise your expertise in iTrent configuration tools, scripting languages, and reporting capabilities to tailor iTrent modules and features to our unique requirements. Customise iTrent workflows, forms, and reports to streamline processes and enhance efficiency. Maintain meticulous documentation of iTrent configurations, customisations, and processes to ensure transparency and facilitate future enhancements. Ensure timely delivery and seamless roll-out of iTrent modules to our organisation, providing essential training sessions for administrators, managers, and end-users. Keep stakeholders informed with regular updates on project status, progress, and adherence to timelines, budgets, and quality standards. Empower our HR team by up-skilling them to proficiently utilise the iTrent system, fostering self-sufficiency and confidence. Requirements: Demonstrable expertise in implementing and configuring iTrent systems. Proven track record in iTrent configuration, customisation, and documentation. Strong communication and interpersonal skills, with the ability to effectively train and support end-users. Detail-oriented with a focus on delivering high-quality results within established timelines and budgets. Flexibility and adaptability to evolve with project requirements and organisational needs. Benefits: Competitive salary of up to £50,000 pro rata, reflecting your experience and competency. Potential for career advancement within our innovative organisation, where your contributions are valued and recognised. If you have experience with iTrent systems and are interested in joining the team, apply now for the iTrent Implementation Specialist position. Note: This list of responsibilities is not exhaustive and may evolve over the 6-month period. To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.
Mar 28, 2024
Full time
Sewell Wallis is on the hunt for a qualified individual to spearhead the final phases of our clients iTrent implementation. As the iTrent Implementation Specialist, you'll be instrumental in configuring, customising, and optimising iTrent to meet the business needs. This is an initial 6-month opportunity with the potential for extension, offering the chance to have a lasting impact on the HR operations. Responsibilities: Utilise your expertise in iTrent configuration tools, scripting languages, and reporting capabilities to tailor iTrent modules and features to our unique requirements. Customise iTrent workflows, forms, and reports to streamline processes and enhance efficiency. Maintain meticulous documentation of iTrent configurations, customisations, and processes to ensure transparency and facilitate future enhancements. Ensure timely delivery and seamless roll-out of iTrent modules to our organisation, providing essential training sessions for administrators, managers, and end-users. Keep stakeholders informed with regular updates on project status, progress, and adherence to timelines, budgets, and quality standards. Empower our HR team by up-skilling them to proficiently utilise the iTrent system, fostering self-sufficiency and confidence. Requirements: Demonstrable expertise in implementing and configuring iTrent systems. Proven track record in iTrent configuration, customisation, and documentation. Strong communication and interpersonal skills, with the ability to effectively train and support end-users. Detail-oriented with a focus on delivering high-quality results within established timelines and budgets. Flexibility and adaptability to evolve with project requirements and organisational needs. Benefits: Competitive salary of up to £50,000 pro rata, reflecting your experience and competency. Potential for career advancement within our innovative organisation, where your contributions are valued and recognised. If you have experience with iTrent systems and are interested in joining the team, apply now for the iTrent Implementation Specialist position. Note: This list of responsibilities is not exhaustive and may evolve over the 6-month period. To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.
Sales Support Administrator 22,000- 25,000 per annum Employer contribution to the State pension 28 days paid annual leave (including bank and public holidays) Friendly, dynamic and flexible workplace Free parking available on site POST Recruitment are recruiting for a Sales Support Administrator to join a family run business based in Pudsey Reporting to the Marketing Manager, you will responsible for: Acknowledge and process customer orders. Predominantly by email but telephonic / Skype communication with customers is often required Check stock availability within our supply chain Schedule outgoing mail/package collections for all orders along with the necessary customs forms for all orders outside of the UK. Take particular care of data protection and confidentiality - consistently ensuring sensitive documents are disposed of appropriately Handle all customer complaints and returns in a professional manner, seeking information from the appropriate areas, sharing information and seeking a suitable resolution for both customer and business Updating customers with new pricing as directed by Financial Controller Processing orders and working closely with the sales team Updating customers with new products as directed by Marketing Manager Maintaining the Order Database (training will be given) on a daily basis Handle embroidery pricing and process for all requests Offer product suggestions to customers needing support/ideas Co-ordinate sample requests as per instructions from Marketing Manager and/or Commercial Director Prepare/pack/deliver/retrieve goods for trade shows and presentations under direction of Marketing Manager Research price comparisons of non-inventory UK suppliers at scheduled intervals to ensure competitive rates Manage orders of stationary and other general office items Manage stock in the Stockroom Manage inventory in the Warehouse If you are interested in this role, please apply ASAP. This vacancy is being advertised by Post Recruitment Ltd. The services advertised by Post Recruitment Ltd are those of an Employment Agency, visit our website for more details.
Mar 28, 2024
Full time
Sales Support Administrator 22,000- 25,000 per annum Employer contribution to the State pension 28 days paid annual leave (including bank and public holidays) Friendly, dynamic and flexible workplace Free parking available on site POST Recruitment are recruiting for a Sales Support Administrator to join a family run business based in Pudsey Reporting to the Marketing Manager, you will responsible for: Acknowledge and process customer orders. Predominantly by email but telephonic / Skype communication with customers is often required Check stock availability within our supply chain Schedule outgoing mail/package collections for all orders along with the necessary customs forms for all orders outside of the UK. Take particular care of data protection and confidentiality - consistently ensuring sensitive documents are disposed of appropriately Handle all customer complaints and returns in a professional manner, seeking information from the appropriate areas, sharing information and seeking a suitable resolution for both customer and business Updating customers with new pricing as directed by Financial Controller Processing orders and working closely with the sales team Updating customers with new products as directed by Marketing Manager Maintaining the Order Database (training will be given) on a daily basis Handle embroidery pricing and process for all requests Offer product suggestions to customers needing support/ideas Co-ordinate sample requests as per instructions from Marketing Manager and/or Commercial Director Prepare/pack/deliver/retrieve goods for trade shows and presentations under direction of Marketing Manager Research price comparisons of non-inventory UK suppliers at scheduled intervals to ensure competitive rates Manage orders of stationary and other general office items Manage stock in the Stockroom Manage inventory in the Warehouse If you are interested in this role, please apply ASAP. This vacancy is being advertised by Post Recruitment Ltd. The services advertised by Post Recruitment Ltd are those of an Employment Agency, visit our website for more details.
Office Administrator My client is a reputable Engineering firm, who are currently seeking an experienced Office Administrator to join their team. This is a part-time temporary position with the potential to be made permanent for the right candidate. Hours of work: Wednesday to Friday: 8am-4.30pm (Friday 1.30pm finish) can offer flexible start and finish times With an hourly rate from £12.82 (dependent on experience) Job Purpose: As an Office Administrator, you will play a crucial role in ensuring the smooth functioning of operations within our engineering company. Your primary responsibility will be to provide essential support to the Financial Controller, enabling efficient financial management and accurate reporting. Essential Criteria: Prior experience in administration or business support role Strong attention to detail and organizational skills. Excellent communication and interpersonal abilities. Ability to work independently and handle multiple tasks simultaneously. Proficient in the use of Microsoft Office Main Duties and Responsibilities: Organize and maintain engineering project documentation. Arrange meetings, both internal and external, for the teams and stakeholders. Book conference rooms and set up video calls as needed. Collaborate with fellow administrators to optimize scheduling efficiency. Assist in the preparation and editing of technical presentations, reports, and proposals. Ensure clarity, professionalism, and accuracy in all engineering communications. Act as a point of contact for information exchange between the engineering department and other teams. Facilitate seamless communication to enhance collaboration.
Mar 28, 2024
Full time
Office Administrator My client is a reputable Engineering firm, who are currently seeking an experienced Office Administrator to join their team. This is a part-time temporary position with the potential to be made permanent for the right candidate. Hours of work: Wednesday to Friday: 8am-4.30pm (Friday 1.30pm finish) can offer flexible start and finish times With an hourly rate from £12.82 (dependent on experience) Job Purpose: As an Office Administrator, you will play a crucial role in ensuring the smooth functioning of operations within our engineering company. Your primary responsibility will be to provide essential support to the Financial Controller, enabling efficient financial management and accurate reporting. Essential Criteria: Prior experience in administration or business support role Strong attention to detail and organizational skills. Excellent communication and interpersonal abilities. Ability to work independently and handle multiple tasks simultaneously. Proficient in the use of Microsoft Office Main Duties and Responsibilities: Organize and maintain engineering project documentation. Arrange meetings, both internal and external, for the teams and stakeholders. Book conference rooms and set up video calls as needed. Collaborate with fellow administrators to optimize scheduling efficiency. Assist in the preparation and editing of technical presentations, reports, and proposals. Ensure clarity, professionalism, and accuracy in all engineering communications. Act as a point of contact for information exchange between the engineering department and other teams. Facilitate seamless communication to enhance collaboration.
A highly organised Hire Sales Order Administrator is required for our prestigious market leading and award winning, Sunday Times Fast track 100 client to deliver excellent customer service, quotations, sales order process and hire control at their prestigious hire office based near Aylesbury, Buckinghamshire. In return there is an excellent salary of circa 30k+ dependent on level of experience and excellent benefits including generous holidays, good contributory pension scheme and medical insurance, in a permanent stable company that rewards their employees. Apply now! This exciting hireSales Order Administrator role would suit a proactive professional with excellent communication skills and organisational experience within the hire industries and / or good experience of quotations, purchase orders, sales order process within a busy multi team office or fast paced hire office. The purpose of this role is to work within the hire team of 6 ensuring customer calls and emails are dealt with promptly as first point of contact and hire sales quotation orders are fulfilled efficiently on time and to customer specification. My client specialises in the hire of breakthrough construction plant equipment and innovative hire plant machinery so any experience of hire plant equipment or plant machinery would be of interest but training will be provided. You must have good quotations, sales order process, purchase order process experience. The ideal hire Sales Order Administrator will have the following, experience, attributes and skills; Good experience of quotations, quotation orders, purchase orders, sales order process, or hire quotations, hire controller process Hire industry experience ideally or good experience of plant machinery, plant equipment and quotations, sales orders purchase orders process (hire desk can be trained) Highly organised, excellent attention to detail and a flexible, positive can do attitude Good team management, support, team motivational skills and experiences Excellent IT, communication, negotiation and interaction skills- ability to communicate, well with all levels and provide excellent customer service Good office experience- working in multiple teams in a busy, fast moving office environment A full UK driving licence & based a commutable distance to Aylesbury office daily for permanent onsite office based role (not hybrid, remote,) The hours are 8.30-5.30 Key responsibilities of this hire controller include; Dealing with customer plant hire enquiries via phone and email, ensuring they are serviced on time and to customer specifications ConvertingincomingPurchaseOrdersensuringtheequipmentrequiredisavailable, processing and sending the order confirmation to the customer Ensuring all purchase order paperwork, sales administration and hire documentation is completed in this sales order process & processing and sending the order confirmation to the customer Dealing with customer hire invoice queries, hire disputes, technical questions, negotiations and delivering excellent customer service and exceeding expectations Managing and maintaining the SAP hire system, ensuring compliance, accurate contracts and quotations are followed through in a timely manner A full job description will be discussed and submitted to suitable candidates upon application, To apply please email your CV with salary expectations, availability and how you meet our clients hire Sales Order Administrator criteria. Hire Controller, plant hire controller, quotations, sales order process, purchase order
Mar 28, 2024
Full time
A highly organised Hire Sales Order Administrator is required for our prestigious market leading and award winning, Sunday Times Fast track 100 client to deliver excellent customer service, quotations, sales order process and hire control at their prestigious hire office based near Aylesbury, Buckinghamshire. In return there is an excellent salary of circa 30k+ dependent on level of experience and excellent benefits including generous holidays, good contributory pension scheme and medical insurance, in a permanent stable company that rewards their employees. Apply now! This exciting hireSales Order Administrator role would suit a proactive professional with excellent communication skills and organisational experience within the hire industries and / or good experience of quotations, purchase orders, sales order process within a busy multi team office or fast paced hire office. The purpose of this role is to work within the hire team of 6 ensuring customer calls and emails are dealt with promptly as first point of contact and hire sales quotation orders are fulfilled efficiently on time and to customer specification. My client specialises in the hire of breakthrough construction plant equipment and innovative hire plant machinery so any experience of hire plant equipment or plant machinery would be of interest but training will be provided. You must have good quotations, sales order process, purchase order process experience. The ideal hire Sales Order Administrator will have the following, experience, attributes and skills; Good experience of quotations, quotation orders, purchase orders, sales order process, or hire quotations, hire controller process Hire industry experience ideally or good experience of plant machinery, plant equipment and quotations, sales orders purchase orders process (hire desk can be trained) Highly organised, excellent attention to detail and a flexible, positive can do attitude Good team management, support, team motivational skills and experiences Excellent IT, communication, negotiation and interaction skills- ability to communicate, well with all levels and provide excellent customer service Good office experience- working in multiple teams in a busy, fast moving office environment A full UK driving licence & based a commutable distance to Aylesbury office daily for permanent onsite office based role (not hybrid, remote,) The hours are 8.30-5.30 Key responsibilities of this hire controller include; Dealing with customer plant hire enquiries via phone and email, ensuring they are serviced on time and to customer specifications ConvertingincomingPurchaseOrdersensuringtheequipmentrequiredisavailable, processing and sending the order confirmation to the customer Ensuring all purchase order paperwork, sales administration and hire documentation is completed in this sales order process & processing and sending the order confirmation to the customer Dealing with customer hire invoice queries, hire disputes, technical questions, negotiations and delivering excellent customer service and exceeding expectations Managing and maintaining the SAP hire system, ensuring compliance, accurate contracts and quotations are followed through in a timely manner A full job description will be discussed and submitted to suitable candidates upon application, To apply please email your CV with salary expectations, availability and how you meet our clients hire Sales Order Administrator criteria. Hire Controller, plant hire controller, quotations, sales order process, purchase order
O'Neill & Brennan are currently recruiting a Site Administrator for a construction project in Liverpool. Candidates MUST have previous site administration or document controller experience preferably in a construction environment. The Role: Help oversee daily operations and ensure smooth running of the site. Set up meeting rooms, ordering supplies, office management. Maintain accurate records of site activities. Coordinate with project managers and other team members. Ensure compliance with health and safety regulations. Document control. Requirements Proven experience in a similar role. Strong organizational and communication skills. Knowledge of the construction industry. Proficiency in MS Office Good level of written English This is a Part Time Role, if you are interested in this role then please reply with your CV to
Mar 27, 2024
Contractor
O'Neill & Brennan are currently recruiting a Site Administrator for a construction project in Liverpool. Candidates MUST have previous site administration or document controller experience preferably in a construction environment. The Role: Help oversee daily operations and ensure smooth running of the site. Set up meeting rooms, ordering supplies, office management. Maintain accurate records of site activities. Coordinate with project managers and other team members. Ensure compliance with health and safety regulations. Document control. Requirements Proven experience in a similar role. Strong organizational and communication skills. Knowledge of the construction industry. Proficiency in MS Office Good level of written English This is a Part Time Role, if you are interested in this role then please reply with your CV to
Proactive Personnel are recruiting for a technical administrator - document controller to work for a fantastic engineering company to join their team. What they can offer: Technical Administrator Full time role - 40 hours per week Salary of £10.82 Company pension scheme Smart casual dress code Friendly working environment 20 days plus bank holidays Company events Key Details: Technical Administrator Documentation Compliance: this includes working closely with the QA department, to ensure that all documentation that is issued has the correct document revision control in place Monitoring of the Document Control Inbox: to ensure that all relevant requests are managed in a timely manner. Administration Tasks: Including filing, scanning, answering of the phones and greeting guests. Process improvement: build a clear image of the existing processes and offer improvements and suggestions. Documentation Compliance: this includes working closely with the QA department, to ensure that all documentation that is issued has the correct document revision control in place Proactive Personnel specialise in the recruitment of staff across the UK. From Inverness to Plymouth our database has been developed over the past 20 years to be able to assist you in finding your ideal job first time round. It has also gained us the reputation for being one of the leading recruiters within this field. We have multiple vacancies nationwide, so please get in touch to find out more information with this or other positions
Mar 26, 2024
Full time
Proactive Personnel are recruiting for a technical administrator - document controller to work for a fantastic engineering company to join their team. What they can offer: Technical Administrator Full time role - 40 hours per week Salary of £10.82 Company pension scheme Smart casual dress code Friendly working environment 20 days plus bank holidays Company events Key Details: Technical Administrator Documentation Compliance: this includes working closely with the QA department, to ensure that all documentation that is issued has the correct document revision control in place Monitoring of the Document Control Inbox: to ensure that all relevant requests are managed in a timely manner. Administration Tasks: Including filing, scanning, answering of the phones and greeting guests. Process improvement: build a clear image of the existing processes and offer improvements and suggestions. Documentation Compliance: this includes working closely with the QA department, to ensure that all documentation that is issued has the correct document revision control in place Proactive Personnel specialise in the recruitment of staff across the UK. From Inverness to Plymouth our database has been developed over the past 20 years to be able to assist you in finding your ideal job first time round. It has also gained us the reputation for being one of the leading recruiters within this field. We have multiple vacancies nationwide, so please get in touch to find out more information with this or other positions
Senior Property Administrator Meyer Scott Ref: VR/08918 Salary: 25,000 - 26,000 per annum Location: Swavesey, Cambs Type: Permanent Our client procures, develops, leases, and manages commercial properties in the UK. They own all their premises, many of which are in prime sites. This well-established business, based in well-appointed offices in the countryside, manages residential, student rooms and a wide variety of commercial and retail premises. As a Senior Administrator you would be managing a private portfolio of properties and tenancy requirements. Reporting to the Head of Commercial & Development. Key Objectives of job To maximise value of the portfolio by minimising voids and maximising rental income. To professionally manage the properties and tenant relationships. To ensure properties are kept in good condition, and that all Health & Safety and Compliance is in order. To ensure best service and advice is delivered within the department and in line with the companies' values and mission. To manage and maintain the Client relationship ensuring the required levels of service are met. To represent the company professionally Main Duties & Responsibilities To oversee key lease events (e.g. lease-ends) and progress the re-letting of vacant units. To oversee vacant unit marketing, including via external agents. To undertake regular property inspections and engage in person with tenants and other stakeholders. To mitigate costs and secure savings across the portfolio. To monitor service charge budgets and expenditure. To ensure Health & Safety and statutory compliance is to the required standard. To oversee insurance claims and associated works. To liaise with the Finance department to ensure charges and income are correct and up to date; and to assist the credit controller with the collection of arrears. To liaise with the Maintenance department and external contractors to progress repair works. To cooperate closely with the Senior Property Manager to resolve day-to-day management issues. To oversee your portfolio to ensure it is managed effectively and professionally, and to provide support to others as and when required. To assist line manager and other departments with refurbishment or redevelopment project when required. To liaise with and actively manage solicitors and external agents with regard to the drafting of new leases and associated documentation, as well as acquisition, disposal and financing due diligence where required. Software Proficiencies Outlook, Excel, Word, Landmark (property management software), Evernote. Hours: Monday to Friday 9am - 5.30pm
Mar 26, 2024
Full time
Senior Property Administrator Meyer Scott Ref: VR/08918 Salary: 25,000 - 26,000 per annum Location: Swavesey, Cambs Type: Permanent Our client procures, develops, leases, and manages commercial properties in the UK. They own all their premises, many of which are in prime sites. This well-established business, based in well-appointed offices in the countryside, manages residential, student rooms and a wide variety of commercial and retail premises. As a Senior Administrator you would be managing a private portfolio of properties and tenancy requirements. Reporting to the Head of Commercial & Development. Key Objectives of job To maximise value of the portfolio by minimising voids and maximising rental income. To professionally manage the properties and tenant relationships. To ensure properties are kept in good condition, and that all Health & Safety and Compliance is in order. To ensure best service and advice is delivered within the department and in line with the companies' values and mission. To manage and maintain the Client relationship ensuring the required levels of service are met. To represent the company professionally Main Duties & Responsibilities To oversee key lease events (e.g. lease-ends) and progress the re-letting of vacant units. To oversee vacant unit marketing, including via external agents. To undertake regular property inspections and engage in person with tenants and other stakeholders. To mitigate costs and secure savings across the portfolio. To monitor service charge budgets and expenditure. To ensure Health & Safety and statutory compliance is to the required standard. To oversee insurance claims and associated works. To liaise with the Finance department to ensure charges and income are correct and up to date; and to assist the credit controller with the collection of arrears. To liaise with the Maintenance department and external contractors to progress repair works. To cooperate closely with the Senior Property Manager to resolve day-to-day management issues. To oversee your portfolio to ensure it is managed effectively and professionally, and to provide support to others as and when required. To assist line manager and other departments with refurbishment or redevelopment project when required. To liaise with and actively manage solicitors and external agents with regard to the drafting of new leases and associated documentation, as well as acquisition, disposal and financing due diligence where required. Software Proficiencies Outlook, Excel, Word, Landmark (property management software), Evernote. Hours: Monday to Friday 9am - 5.30pm
Document Administrator Job Type: Fixed Term Contract (12 to 18 months) Location: West Bromwich Salary: £25,000 per annum We are excited to partner with a leading national construction company to recruit a Junior Administrator/Document Controller. This role offers the chance to develop and support the document control function within a construction project environment. The successful candidate will act as a gatekeeper for project documents, ensuring they are issued, received, and recorded in line with our procedures. This role requires excellent organisational and time management skills, as well as the ability to communicate effectively and work independently to meet tight deadlines. Day to Day of the role: Perform document quality checks by company procedures. Review and process documents submitted into the company's Electronic Document Management System Distribute documentation to relevant internal and external parties Verify that drawings have correct status, revision dates, and titles before issuing them to clients or subcontractors. Liaise with engineers, subcontractors, and other necessary organisations. File minutes of meetings and maintain accurate records. Have a flexible approach to working in other areas of the document services group as needed. Attend kick-off meetings as required and support the wider team. Required Skills & Qualifications: Strong organisational and time management skills. Ability to meet tight deadlines in challenging environments. Excellent communication skills and self-motivation. A proactive approach to problem-solving and the ability to manage tasks independently. Benefits: 25 days holiday plus Bank Holidays. Company pension scheme. Life Assurance. Discretionary bonus scheme. Working hours are from 8.00 am to 5.00 pm. To apply for the Document Administrator position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.
Mar 26, 2024
Full time
Document Administrator Job Type: Fixed Term Contract (12 to 18 months) Location: West Bromwich Salary: £25,000 per annum We are excited to partner with a leading national construction company to recruit a Junior Administrator/Document Controller. This role offers the chance to develop and support the document control function within a construction project environment. The successful candidate will act as a gatekeeper for project documents, ensuring they are issued, received, and recorded in line with our procedures. This role requires excellent organisational and time management skills, as well as the ability to communicate effectively and work independently to meet tight deadlines. Day to Day of the role: Perform document quality checks by company procedures. Review and process documents submitted into the company's Electronic Document Management System Distribute documentation to relevant internal and external parties Verify that drawings have correct status, revision dates, and titles before issuing them to clients or subcontractors. Liaise with engineers, subcontractors, and other necessary organisations. File minutes of meetings and maintain accurate records. Have a flexible approach to working in other areas of the document services group as needed. Attend kick-off meetings as required and support the wider team. Required Skills & Qualifications: Strong organisational and time management skills. Ability to meet tight deadlines in challenging environments. Excellent communication skills and self-motivation. A proactive approach to problem-solving and the ability to manage tasks independently. Benefits: 25 days holiday plus Bank Holidays. Company pension scheme. Life Assurance. Discretionary bonus scheme. Working hours are from 8.00 am to 5.00 pm. To apply for the Document Administrator position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.
A large scale construction firm based in the West End is seeking an experienced Document Controller, paying between £40,000 - £45,000, to support on their high-profile and exciting project. This is a really great position for an experienced document controller to take control of the full internal document control process. You will be managing, maintaining and overseeing the full process as well as adhering compliance and regulation. In additional to this there will be some ad-hoc administrative duties, supporting the team administrator wherever needed. The role will be working on a hybrid basis and flexibility will be given. Duties will include the following: Addition of a document control front sheet, version control and numbering of all formal documents that come into the company from external organisations or bodies using the electronic document management system (EDMS) for internal work in progress and to retrieve a wide variety of document types Reviewing documents, checking they comply with formats, creating revisions and archiving outdated versions Distributing documents to the relevant people, departments and letting them know when they need to take action on a document as part of a controlled process Making sure document templates and forms are fit for purpose, and training employees on how to use them Preparing, updating and improving document control procedures and processes Ensuring advisors and internal staff are adhering to corporate policies and following the correct procedures in the document flow process Assisting employees with accessing documents through the document management system Ensuring compliance with file plan and security protocols and standards Providing support to the Administrative Assistant of the project: taking phone calls, organising meetings, booking travels, managing relationships with the IT provider, managing expenses of the senior staff Providing support on the preparation of reports to the Board, the regulators or the lenders of the project The ideal candidate will have experience working as a document controller and will have used EDMS systems. You will be a self-starter, having the ability to work independently as well as successfully as part of a team. You will be detail orientated and process driven, working to strict deadlines. A can-do attitude, you will get stuck into any duty beyond your day to day spec. If you are an experience Document controller, looking for your next opportunity on a high-profile project then please do apply directly to the advert. Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
Mar 26, 2024
Full time
A large scale construction firm based in the West End is seeking an experienced Document Controller, paying between £40,000 - £45,000, to support on their high-profile and exciting project. This is a really great position for an experienced document controller to take control of the full internal document control process. You will be managing, maintaining and overseeing the full process as well as adhering compliance and regulation. In additional to this there will be some ad-hoc administrative duties, supporting the team administrator wherever needed. The role will be working on a hybrid basis and flexibility will be given. Duties will include the following: Addition of a document control front sheet, version control and numbering of all formal documents that come into the company from external organisations or bodies using the electronic document management system (EDMS) for internal work in progress and to retrieve a wide variety of document types Reviewing documents, checking they comply with formats, creating revisions and archiving outdated versions Distributing documents to the relevant people, departments and letting them know when they need to take action on a document as part of a controlled process Making sure document templates and forms are fit for purpose, and training employees on how to use them Preparing, updating and improving document control procedures and processes Ensuring advisors and internal staff are adhering to corporate policies and following the correct procedures in the document flow process Assisting employees with accessing documents through the document management system Ensuring compliance with file plan and security protocols and standards Providing support to the Administrative Assistant of the project: taking phone calls, organising meetings, booking travels, managing relationships with the IT provider, managing expenses of the senior staff Providing support on the preparation of reports to the Board, the regulators or the lenders of the project The ideal candidate will have experience working as a document controller and will have used EDMS systems. You will be a self-starter, having the ability to work independently as well as successfully as part of a team. You will be detail orientated and process driven, working to strict deadlines. A can-do attitude, you will get stuck into any duty beyond your day to day spec. If you are an experience Document controller, looking for your next opportunity on a high-profile project then please do apply directly to the advert. Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
Sewell Wallis is on the hunt for a qualified individual to spearhead the final phases of our clients iTrent implementation. As the iTrent Implementation Specialist, you'll be instrumental in configuring, customising, and optimising iTrent to meet the business needs. This is an initial 6-month opportunity with the potential for extension, offering the chance to have a lasting impact on the HR operations. Responsibilities: Utilise your expertise in iTrent configuration tools, scripting languages, and reporting capabilities to tailor iTrent modules and features to our unique requirements. Customise iTrent workflows, forms, and reports to streamline processes and enhance efficiency. Maintain meticulous documentation of iTrent configurations, customisations, and processes to ensure transparency and facilitate future enhancements. Ensure timely delivery and seamless roll-out of iTrent modules to our organisation, providing essential training sessions for administrators, managers, and end-users. Keep stakeholders informed with regular updates on project status, progress, and adherence to timelines, budgets, and quality standards. Empower our HR team by up-skilling them to proficiently utilise the iTrent system, fostering self-sufficiency and confidence. Requirements: Demonstrable expertise in implementing and configuring iTrent systems. Proven track record in iTrent configuration, customisation, and documentation. Strong communication and interpersonal skills, with the ability to effectively train and support end-users. Detail-oriented with a focus on delivering high-quality results within established timelines and budgets. Flexibility and adaptability to evolve with project requirements and organisational needs. Benefits: Competitive salary of up to 50,000 pro rata, reflecting your experience and competency. Potential for career advancement within our innovative organisation, where your contributions are valued and recognised. If you have experience with iTrent systems and are interested in joining the team, apply now for the iTrent Implementation Specialist position. Note: This list of responsibilities is not exhaustive and may evolve over the 6-month period. To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.
Mar 25, 2024
Contractor
Sewell Wallis is on the hunt for a qualified individual to spearhead the final phases of our clients iTrent implementation. As the iTrent Implementation Specialist, you'll be instrumental in configuring, customising, and optimising iTrent to meet the business needs. This is an initial 6-month opportunity with the potential for extension, offering the chance to have a lasting impact on the HR operations. Responsibilities: Utilise your expertise in iTrent configuration tools, scripting languages, and reporting capabilities to tailor iTrent modules and features to our unique requirements. Customise iTrent workflows, forms, and reports to streamline processes and enhance efficiency. Maintain meticulous documentation of iTrent configurations, customisations, and processes to ensure transparency and facilitate future enhancements. Ensure timely delivery and seamless roll-out of iTrent modules to our organisation, providing essential training sessions for administrators, managers, and end-users. Keep stakeholders informed with regular updates on project status, progress, and adherence to timelines, budgets, and quality standards. Empower our HR team by up-skilling them to proficiently utilise the iTrent system, fostering self-sufficiency and confidence. Requirements: Demonstrable expertise in implementing and configuring iTrent systems. Proven track record in iTrent configuration, customisation, and documentation. Strong communication and interpersonal skills, with the ability to effectively train and support end-users. Detail-oriented with a focus on delivering high-quality results within established timelines and budgets. Flexibility and adaptability to evolve with project requirements and organisational needs. Benefits: Competitive salary of up to 50,000 pro rata, reflecting your experience and competency. Potential for career advancement within our innovative organisation, where your contributions are valued and recognised. If you have experience with iTrent systems and are interested in joining the team, apply now for the iTrent Implementation Specialist position. Note: This list of responsibilities is not exhaustive and may evolve over the 6-month period. To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.
Construction Administrator/Document Controller Salary: £24,000.00-£29,000.00 per yearExpected hours: 24 - 40 per weekFulltime or part time available for the suitable candidates but this is negotiable.Gi Group are looking to recruit a Construction Secretary/Document Controller for one of our clients in Burton On Trent to provide comprehensive support to senior members of staff within the Construction department. This is a position with a varied role and would suit someone who is looking for more than just an administration role.Rate is dependent on previous experience with knowledge of the construction sector, however training can be given for the successful candidate. For the Administrator role, a candidate should have: Knowledge of the construction sector, Knowledge of office management systems and procedures MS Office and English proficiency Organisational and time management skills Ability to multi-task and prioritise daily workload Excellent verbal and written communications skills Discretion and confidentiality Be an effective team player while also being able work independently, under their own initiative to ensure targets are completed For the Administrator role will include: Production of construction information including but not limited to: - Pre construction information,- On site Health and Safety files,- Post construction O&M manuals Word processing e.g. letters using mail merge, memos, specifications, reports, minutes, contract instructions, final accounts, schedules, employer's requirements and other documents. Excel Spreadsheets and multiplication of data. Transmission of emails. Answering the telephone, dealing with queries / taking / relaying messages. Planning and maintaining group appointments / schedules. Assist with administration tasks arising. Build internal and external relationships with individuals associated with the bid process in order to identify bid opportunities Maintain company profiles, capability statements and case study information on the company's website Any other reasonable duties that may be relevant to this post. This job description will be subject to review in the light of changing circumstances and may include other duties and responsibilities as may be determined. It is not intended to be rigid or inflexible but should be regarded as providing guidelineswithin which the individual works.Experience: construction: 1 year (required) If you are interested in this position, please apply on line or call Gi Group Derby on
Mar 25, 2024
Full time
Construction Administrator/Document Controller Salary: £24,000.00-£29,000.00 per yearExpected hours: 24 - 40 per weekFulltime or part time available for the suitable candidates but this is negotiable.Gi Group are looking to recruit a Construction Secretary/Document Controller for one of our clients in Burton On Trent to provide comprehensive support to senior members of staff within the Construction department. This is a position with a varied role and would suit someone who is looking for more than just an administration role.Rate is dependent on previous experience with knowledge of the construction sector, however training can be given for the successful candidate. For the Administrator role, a candidate should have: Knowledge of the construction sector, Knowledge of office management systems and procedures MS Office and English proficiency Organisational and time management skills Ability to multi-task and prioritise daily workload Excellent verbal and written communications skills Discretion and confidentiality Be an effective team player while also being able work independently, under their own initiative to ensure targets are completed For the Administrator role will include: Production of construction information including but not limited to: - Pre construction information,- On site Health and Safety files,- Post construction O&M manuals Word processing e.g. letters using mail merge, memos, specifications, reports, minutes, contract instructions, final accounts, schedules, employer's requirements and other documents. Excel Spreadsheets and multiplication of data. Transmission of emails. Answering the telephone, dealing with queries / taking / relaying messages. Planning and maintaining group appointments / schedules. Assist with administration tasks arising. Build internal and external relationships with individuals associated with the bid process in order to identify bid opportunities Maintain company profiles, capability statements and case study information on the company's website Any other reasonable duties that may be relevant to this post. This job description will be subject to review in the light of changing circumstances and may include other duties and responsibilities as may be determined. It is not intended to be rigid or inflexible but should be regarded as providing guidelineswithin which the individual works.Experience: construction: 1 year (required) If you are interested in this position, please apply on line or call Gi Group Derby on
A highly organised Hire Quotations Order Administrator is required for our prestigious market leading and award winning, Sunday Times Fast track 100 client to deliver excellent customer service, quotations, sales order process and hire control at their prestigious hire office. In return there is an excellent salary of circa £30k+ dependent on level of experience and excellent benefits including generous holidays, good contributory pension scheme and medical insurance, in a permanent stable company that rewards their employees. Apply now! This exciting hire Quotations Order Administrator role would suit a proactive professional with excellent communication skills and organisational experience within the hire industries and / or good experience of quotations, purchase orders, sales order process within a busy multi team office or fast paced hire office. The purpose of this role is to work within the hire team of 6 ensuring customer calls and emails are dealt with promptly as first point of contact and hire sales quotation orders are fulfilled efficiently on time and to customer specification. My client specialises in the hire of breakthrough construction plant equipment and innovative hire plant machinery so any experience of hire plant equipment or plant machinery would be of interest but training will be provided. You must have good quotations, sales order process, purchase order process experience. The ideal hire Quotations Order Administrator will have the following, experience, attributes and skills; Good experience of quotations, quotation orders, purchase orders, sales order process, or hire quotations, hire controller process Hire industry experience ideally or good experience of plant machinery, plant equipment and quotations, sales orders purchase orders process (hire desk can be trained) Highly organised, excellent attention to detail and a flexible, positive can do attitude Good team management, support, team motivational skills and experiences Excellent IT, communication, negotiation and interaction skills- ability to communicate, well with all levels and provide excellent customer service Good office experience- working in multiple teams in a busy, fast moving office environment A full UK driving licence & based a commutable distance to Aylesbury office daily for permanent onsite office based role (not hybrid, remote,) The hours are 8.30-5.30. The site is commutable from Oxford side. Key responsibilities of this hire controller include; Dealing with customer plant hire enquiries via phone and email, ensuring they are serviced on time and to customer specifications ConvertingincomingPurchaseOrdersensuringtheequipmentrequiredisavailable, processing and sending the order confirmation to the customer Ensuring all purchase order paperwork, sales administration and hire documentation is completed in this sales order process & processing and sending the order confirmation to the customer Dealing with customer hire invoice queries, hire disputes, technical questions, negotiations and delivering excellent customer service and exceeding expectations Managing and maintaining the SAP hire system, ensuring compliance, accurate contracts and quotations are followed through in a timely manner A full job description will be discussed and submitted to suitable candidates upon application, To apply please email your CV with salary expectations, availability and how you meet our clients hire pQuotations Order Administrator criteria. Hire Controller, plant hire controller, quotations, sales order process, purchase order
Mar 24, 2024
Full time
A highly organised Hire Quotations Order Administrator is required for our prestigious market leading and award winning, Sunday Times Fast track 100 client to deliver excellent customer service, quotations, sales order process and hire control at their prestigious hire office. In return there is an excellent salary of circa £30k+ dependent on level of experience and excellent benefits including generous holidays, good contributory pension scheme and medical insurance, in a permanent stable company that rewards their employees. Apply now! This exciting hire Quotations Order Administrator role would suit a proactive professional with excellent communication skills and organisational experience within the hire industries and / or good experience of quotations, purchase orders, sales order process within a busy multi team office or fast paced hire office. The purpose of this role is to work within the hire team of 6 ensuring customer calls and emails are dealt with promptly as first point of contact and hire sales quotation orders are fulfilled efficiently on time and to customer specification. My client specialises in the hire of breakthrough construction plant equipment and innovative hire plant machinery so any experience of hire plant equipment or plant machinery would be of interest but training will be provided. You must have good quotations, sales order process, purchase order process experience. The ideal hire Quotations Order Administrator will have the following, experience, attributes and skills; Good experience of quotations, quotation orders, purchase orders, sales order process, or hire quotations, hire controller process Hire industry experience ideally or good experience of plant machinery, plant equipment and quotations, sales orders purchase orders process (hire desk can be trained) Highly organised, excellent attention to detail and a flexible, positive can do attitude Good team management, support, team motivational skills and experiences Excellent IT, communication, negotiation and interaction skills- ability to communicate, well with all levels and provide excellent customer service Good office experience- working in multiple teams in a busy, fast moving office environment A full UK driving licence & based a commutable distance to Aylesbury office daily for permanent onsite office based role (not hybrid, remote,) The hours are 8.30-5.30. The site is commutable from Oxford side. Key responsibilities of this hire controller include; Dealing with customer plant hire enquiries via phone and email, ensuring they are serviced on time and to customer specifications ConvertingincomingPurchaseOrdersensuringtheequipmentrequiredisavailable, processing and sending the order confirmation to the customer Ensuring all purchase order paperwork, sales administration and hire documentation is completed in this sales order process & processing and sending the order confirmation to the customer Dealing with customer hire invoice queries, hire disputes, technical questions, negotiations and delivering excellent customer service and exceeding expectations Managing and maintaining the SAP hire system, ensuring compliance, accurate contracts and quotations are followed through in a timely manner A full job description will be discussed and submitted to suitable candidates upon application, To apply please email your CV with salary expectations, availability and how you meet our clients hire pQuotations Order Administrator criteria. Hire Controller, plant hire controller, quotations, sales order process, purchase order