Calling all candidates with 5 customer service! We are looking for confident recent graduates, who have had prior work experience in an office, a supervisor at work and have AMAZING customer service skills! Are you looking for a KICK START to your London Office Career for an INCREDIBLE organisation? Keep reading! Job Title: Front of House Receptionist Salary: 13.15 p/h Location: Areas surrounding Liverpool Street Station Hours: 8.00AM - 17.00PM Company: A luxury corporate environment that are in need of a ultra-professional, hardworking temporary candidate who can thrive in extremely professional environments. Contract: 6 month duration - with huge potential to extend Start date: ASAP Why work for this company? Up to 28 days holiday Access to free eye care vouchers Dedicated Consultant - Your very own Office Angel, who will be on hand for queries and support Pension scheme Able Futures - Mental health support for people in work, Exclusive perks platform Boost benefit portal- discounts on everyday items from well-known brands including discounts on e-vouchers and cash-back with major retailer Could this be your next career move? Welcoming guests and visitors Ensuring front of house are presentable at all times and always on brand Accepting posts/ deliveries Supporting with any questions or queries from visitors or guests Ensuring all health and safety checks have been performed on site and liaising with Facilities Teams daily Creating passes for guests to access other floors or companies Alerting companies of their guests arriving in reception Able to provide a 'hotel' style luxury service to all clients/people that walk into the building Is this you? A professional individual with ideally previous reception experience Excellent manner in person and on phone Strong written and verbal communication Proficient in Microsoft packages, (word, excel and PowerPoint) Strong customer service experience and ability to provide a 5 star customer service Excellent time keeping skills and ability to perform under pressure NB: If this company and position appeals to you then please apply your CV on-line and please send your CV to (url removed) Advertised by Office Angels, Liverpool Street . Please note that due to a high volume of response Office Angels receive; only successful candidates will be contacted For the purposes of the Regulations, please note that Office Angels in the provision of these services will be operating as a recruitment agency. Office Angels are an equal opportunities employer Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Mar 27, 2024
Seasonal
Calling all candidates with 5 customer service! We are looking for confident recent graduates, who have had prior work experience in an office, a supervisor at work and have AMAZING customer service skills! Are you looking for a KICK START to your London Office Career for an INCREDIBLE organisation? Keep reading! Job Title: Front of House Receptionist Salary: 13.15 p/h Location: Areas surrounding Liverpool Street Station Hours: 8.00AM - 17.00PM Company: A luxury corporate environment that are in need of a ultra-professional, hardworking temporary candidate who can thrive in extremely professional environments. Contract: 6 month duration - with huge potential to extend Start date: ASAP Why work for this company? Up to 28 days holiday Access to free eye care vouchers Dedicated Consultant - Your very own Office Angel, who will be on hand for queries and support Pension scheme Able Futures - Mental health support for people in work, Exclusive perks platform Boost benefit portal- discounts on everyday items from well-known brands including discounts on e-vouchers and cash-back with major retailer Could this be your next career move? Welcoming guests and visitors Ensuring front of house are presentable at all times and always on brand Accepting posts/ deliveries Supporting with any questions or queries from visitors or guests Ensuring all health and safety checks have been performed on site and liaising with Facilities Teams daily Creating passes for guests to access other floors or companies Alerting companies of their guests arriving in reception Able to provide a 'hotel' style luxury service to all clients/people that walk into the building Is this you? A professional individual with ideally previous reception experience Excellent manner in person and on phone Strong written and verbal communication Proficient in Microsoft packages, (word, excel and PowerPoint) Strong customer service experience and ability to provide a 5 star customer service Excellent time keeping skills and ability to perform under pressure NB: If this company and position appeals to you then please apply your CV on-line and please send your CV to (url removed) Advertised by Office Angels, Liverpool Street . Please note that due to a high volume of response Office Angels receive; only successful candidates will be contacted For the purposes of the Regulations, please note that Office Angels in the provision of these services will be operating as a recruitment agency. Office Angels are an equal opportunities employer Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Job Position - Contact Centre Team Lead NHS Department - Corporate HQ Band: 5 To start : ASAP Duration : 6 months Hours : 37 - Days : Mon-Fri Site : Carlise CANDIDATES MUST HAVE PREVIOUS NHS EXPERIENCE Main Duties : We have approval to go out for a Band 4 Contact Centre Team Lead, to work in Carlisle, to start asap for a period of 6 months. We are looking for someone full time, Monday to Friday, who can work on site in Carlisle and must have previous NHS experience in this capacity. To Manage the Patient Engagement Portal To manage rescheduling and cancellation requests within the PEP portal. To provide an accessible, responsive patient focused service that reacts quickly to their identified need, and act as a point of contact for the patient throughout the process. To provide a first line Supervisory service taking calls and liaising with distressed or anxious patients and carers, including those wishing to make complaints about the service. Answering basic Clinical queries from patients and giving advice, such as where to obtain test results, who the patient needs to speak to. Or other departments they have been referred onto as a result of their initial appointment. To support and provide patients and staff with a wide range of information, i.e. hospital visiting hours, parking, directions to hospitals, what patients should bring with them to clinic (medications, urine samples, etc.) Provide a responsive Emergency GP Bed Referral Service by taking accurate patient clinical information and medical condition details, inputting them onto Operation Access Database, forwarding e mail and faxed details to A&E, Bed manager and Medical Records on relevant Trust site ready for emergency admission. To adhere to the principles of patient, carer and public involvement in the work area, in line with Section 11 of the Health and Social Care Act 2001 and the Trust's strategy for Patient, Carer & Public Involvement; to ensure that patients are the focus of everything they do and follow good practice shared in line with the Trust's policies and procedures, such as learning from complaints and concerns. To arrange Transport for patients when necessary. Ability to demonstrate an understanding of issues relating to confidentiality when dealing with sensitive issues. Responsible for organising own workload and planning of team's day to day work, prioritising and delegating work as necessary to team, working under pressure and dealing with non-routine situations, to meet NHS target deadlines. To analyse information relating to clinic capacity and demand within outpatient Services to meet NHS waiting time targets, using this information to make judgements where there is a range of options to resolve the situation, e.g. arranging extra clinics, overbooking clinics, resolving any clinic capacity problems highlighted by the team. Meets with Operational Services Managers to discuss and plan necessary capacity needed to meet NHS targets. Responsible for planning and organising the setup of any additional clinics needed. Requesting the appropriate staffing and rooms i.e.x-ray departments, out-patients sisters, ECG, technicians, receptionists, secretaries and consultants. These jobs have a very quick turnaround on them so please ensure that you apply as quickly as possible attaching a full and updated copy of your CV. Please contact Danny Evans for any further questions.
Mar 27, 2024
Seasonal
Job Position - Contact Centre Team Lead NHS Department - Corporate HQ Band: 5 To start : ASAP Duration : 6 months Hours : 37 - Days : Mon-Fri Site : Carlise CANDIDATES MUST HAVE PREVIOUS NHS EXPERIENCE Main Duties : We have approval to go out for a Band 4 Contact Centre Team Lead, to work in Carlisle, to start asap for a period of 6 months. We are looking for someone full time, Monday to Friday, who can work on site in Carlisle and must have previous NHS experience in this capacity. To Manage the Patient Engagement Portal To manage rescheduling and cancellation requests within the PEP portal. To provide an accessible, responsive patient focused service that reacts quickly to their identified need, and act as a point of contact for the patient throughout the process. To provide a first line Supervisory service taking calls and liaising with distressed or anxious patients and carers, including those wishing to make complaints about the service. Answering basic Clinical queries from patients and giving advice, such as where to obtain test results, who the patient needs to speak to. Or other departments they have been referred onto as a result of their initial appointment. To support and provide patients and staff with a wide range of information, i.e. hospital visiting hours, parking, directions to hospitals, what patients should bring with them to clinic (medications, urine samples, etc.) Provide a responsive Emergency GP Bed Referral Service by taking accurate patient clinical information and medical condition details, inputting them onto Operation Access Database, forwarding e mail and faxed details to A&E, Bed manager and Medical Records on relevant Trust site ready for emergency admission. To adhere to the principles of patient, carer and public involvement in the work area, in line with Section 11 of the Health and Social Care Act 2001 and the Trust's strategy for Patient, Carer & Public Involvement; to ensure that patients are the focus of everything they do and follow good practice shared in line with the Trust's policies and procedures, such as learning from complaints and concerns. To arrange Transport for patients when necessary. Ability to demonstrate an understanding of issues relating to confidentiality when dealing with sensitive issues. Responsible for organising own workload and planning of team's day to day work, prioritising and delegating work as necessary to team, working under pressure and dealing with non-routine situations, to meet NHS target deadlines. To analyse information relating to clinic capacity and demand within outpatient Services to meet NHS waiting time targets, using this information to make judgements where there is a range of options to resolve the situation, e.g. arranging extra clinics, overbooking clinics, resolving any clinic capacity problems highlighted by the team. Meets with Operational Services Managers to discuss and plan necessary capacity needed to meet NHS targets. Responsible for planning and organising the setup of any additional clinics needed. Requesting the appropriate staffing and rooms i.e.x-ray departments, out-patients sisters, ECG, technicians, receptionists, secretaries and consultants. These jobs have a very quick turnaround on them so please ensure that you apply as quickly as possible attaching a full and updated copy of your CV. Please contact Danny Evans for any further questions.
Job Title: Male Security Officer Location: Luton Salary: 28,066 per annum Job Type: Permanent / Full-time - You will be required to work as part of a team covering a 24-hour operation, which will include working days, lates, nights, weekends and bank holidays. This will normally be a 4 on 4 off shift pattern. The standard shift is 11 1/2 hours, with a 30-minute unpaid break (total 12 hours) and the average working week is 40 hours. Closing Date: Monday, 22nd April 2024 The Company: Harrods Aviation is a widely recognised leading company in the General (Private) Aviation industry. We are committed to employing the very best individuals who can demonstrate and deliver the very highest level of customer service. We are currently recruiting for a Security Officer to join our established, reputable team at our Luton base. This is a permanent, full time role. Due to the fact that the role requires personal physical contact with customers, please note that we can only consider female candidates at this time. The Role: Reporting to the Duty Security Officer, the Security Officer's role is to provide world class aviation security on behalf of the company to its customers from various different countries and to actively assist the customer service product where applicable. Duties include, but are not limited to; Conducting aviation security procedures and the operation of equipment necessary to the task, such as x-ray, ETDE and access control, as per Ground Security Supervisor training Conducting searches on passengers (male agent on male passengers), staff, luggage, vehicles, company visitors as required and dealing with the surrendering of prohibited items; making accurate reports on any problems such as luggage confiscated, persons detained, trespassing and damages to the building Establish, manage and develop relations (internal and external), by actively listening to expectations and shared needs, by communicating persuasively, and by handling any conflicts in a win-win perspective Remain calm and focused when managing front line relations and/or operational activities and under time constraints or a heavy workload, by identifying effective strategies to solve conflicts and differences and manage tension (internal or external) Patrols of the company property reporting any building damage; inspecting and adjusting any security equipment and report any faults accordingly Pro-active assistance to other departments which will include assisting with a presence at reception area when required, assisting as a front of house porter and assistance in basic ramp duties (full training will be given) The Candidate: The successful candidate for this role shall be flexible, have the ability to prioritise and demonstrate good communication skills. Demonstrable experience of working within a Security environment (Business / General Aviation / Airline) and knowledge of provisions and procedures governing implementation of security measures within demarcated areas and land side are also required. IT Literacy (Word / Excel) are advantageous. Applicants should also have an enthusiastic, willing personality with a sense of humour and the ability to work on their own initiative. The ability to prioritise in an ever-changing environment and remain calm under pressure are essential for the role. Due to the fact that the role requires personal physical contact with customers, please note that we can only consider male candidates at this time. Other Key Requirements: CTC cleared Hold NASP, 'Ground Security Officer' (GSO) formally level 1 or Ground Security Supervisor (GSS), formally level 2 NXCT 'National X-ray competency test' - Cabin NXCT 'National X-ray competency test' - Hold Remain operational by successfully passing mandatory recurrent training Obtaining a demarcated area airport ID pass Physically fit and able to do job Full vision (with use of aids if necessary) Passing standard medical and test to obtain airside driving license within probation period You must hold a full UK driving licence for a minimum period of one year and have a five-year checkable work history. You must also hold the right to live and work in the United Kingdom and have been resident in the United Kingdom for a minimum period of 3 years. Benefits: Enhanced annual leave entitlements (dependent on shift pattern and pro rated during first year dependent on start date Holiday Purchase Scheme Happy Birthday Day Harrods Retirement Savings Plan Foundation (Contributory Company Pension) Harrods Rewards Card (staff discount) BHSF Health Cash Plan Onsite Parking Full Uniform also provided Please click on the APPLY button to send your CV for this role. Candidates with the relevant experience or job titles of; Corporate Security, Security Officer, Security Guard, Experienced Security Officer, Security, Security Enforcement Officer, SIA Licence, SIA Licenced Security Officer, CCTV, Security Support Officer may also be considered for this role.
Mar 26, 2024
Full time
Job Title: Male Security Officer Location: Luton Salary: 28,066 per annum Job Type: Permanent / Full-time - You will be required to work as part of a team covering a 24-hour operation, which will include working days, lates, nights, weekends and bank holidays. This will normally be a 4 on 4 off shift pattern. The standard shift is 11 1/2 hours, with a 30-minute unpaid break (total 12 hours) and the average working week is 40 hours. Closing Date: Monday, 22nd April 2024 The Company: Harrods Aviation is a widely recognised leading company in the General (Private) Aviation industry. We are committed to employing the very best individuals who can demonstrate and deliver the very highest level of customer service. We are currently recruiting for a Security Officer to join our established, reputable team at our Luton base. This is a permanent, full time role. Due to the fact that the role requires personal physical contact with customers, please note that we can only consider female candidates at this time. The Role: Reporting to the Duty Security Officer, the Security Officer's role is to provide world class aviation security on behalf of the company to its customers from various different countries and to actively assist the customer service product where applicable. Duties include, but are not limited to; Conducting aviation security procedures and the operation of equipment necessary to the task, such as x-ray, ETDE and access control, as per Ground Security Supervisor training Conducting searches on passengers (male agent on male passengers), staff, luggage, vehicles, company visitors as required and dealing with the surrendering of prohibited items; making accurate reports on any problems such as luggage confiscated, persons detained, trespassing and damages to the building Establish, manage and develop relations (internal and external), by actively listening to expectations and shared needs, by communicating persuasively, and by handling any conflicts in a win-win perspective Remain calm and focused when managing front line relations and/or operational activities and under time constraints or a heavy workload, by identifying effective strategies to solve conflicts and differences and manage tension (internal or external) Patrols of the company property reporting any building damage; inspecting and adjusting any security equipment and report any faults accordingly Pro-active assistance to other departments which will include assisting with a presence at reception area when required, assisting as a front of house porter and assistance in basic ramp duties (full training will be given) The Candidate: The successful candidate for this role shall be flexible, have the ability to prioritise and demonstrate good communication skills. Demonstrable experience of working within a Security environment (Business / General Aviation / Airline) and knowledge of provisions and procedures governing implementation of security measures within demarcated areas and land side are also required. IT Literacy (Word / Excel) are advantageous. Applicants should also have an enthusiastic, willing personality with a sense of humour and the ability to work on their own initiative. The ability to prioritise in an ever-changing environment and remain calm under pressure are essential for the role. Due to the fact that the role requires personal physical contact with customers, please note that we can only consider male candidates at this time. Other Key Requirements: CTC cleared Hold NASP, 'Ground Security Officer' (GSO) formally level 1 or Ground Security Supervisor (GSS), formally level 2 NXCT 'National X-ray competency test' - Cabin NXCT 'National X-ray competency test' - Hold Remain operational by successfully passing mandatory recurrent training Obtaining a demarcated area airport ID pass Physically fit and able to do job Full vision (with use of aids if necessary) Passing standard medical and test to obtain airside driving license within probation period You must hold a full UK driving licence for a minimum period of one year and have a five-year checkable work history. You must also hold the right to live and work in the United Kingdom and have been resident in the United Kingdom for a minimum period of 3 years. Benefits: Enhanced annual leave entitlements (dependent on shift pattern and pro rated during first year dependent on start date Holiday Purchase Scheme Happy Birthday Day Harrods Retirement Savings Plan Foundation (Contributory Company Pension) Harrods Rewards Card (staff discount) BHSF Health Cash Plan Onsite Parking Full Uniform also provided Please click on the APPLY button to send your CV for this role. Candidates with the relevant experience or job titles of; Corporate Security, Security Officer, Security Guard, Experienced Security Officer, Security, Security Enforcement Officer, SIA Licence, SIA Licenced Security Officer, CCTV, Security Support Officer may also be considered for this role.
Construction AdministratorChelmsford, Essex £28,000 - £32,0000 DOE + Benefits + Progression! Do you have compliance and auditing experience within the construction sector? Do you have basic HR knowledge? Are you looking for that next step in your career? Bigger company? Career progression? An exciting opportunity has arisen to work for a leading construction company based near Chelmsford. Due to the continued growth of this company, they're now looking to recruit a Senior level Administrator. You will be reporting to their HR Manager / Director. The Role: Assist with completion and review of personal accident and incident report forms, including reporting to the appropriate organisation if required i.e. HSE, Insurance Company Assist with answering the telephone and reception duties Administration for audit / accreditation preparation, including gathering evidence, review of standards, collating audit files, management of QMS forms, online profiles and portals, assistance with external auditors Review and update of Company generic Risk Assessments Weekly timesheet review, logging sickness and holiday, updating and chasing relevant paperwork Assistance in booking of training when required Assistance in monitoring of existing training, ensuring all expiries are logged and refresher training booked prior to expiry CITB administration, ensuring grants and funding are applied for and training logged Chasing of required weekly / monthly paperwork i.e. Supervisor site inspection records, Point of work risk assessments, Toolbox talks - review, log and file Chasing completion and return of Health Surveillance, respiratory and HAVS questionnaires on a 6 monthly - review, log and file Administration on plant equipment including arranging calibration, servicing, renewal of ESIS and LOLER documentation Administration of customer service questionnaires Carry out inductions for new starters including set up of IT, PPE issue, filing of paperwork and issuing of DSE assessments HR Administration support including: o Creating HR induction packs o Archiving personnel files o Annual leave requests Assist with the roll out of the company's appraisal system Sickness / absence / Return to Work forms Note taking during investigations and disciplinary hearings Maintaining and issuing of policies & procedures Review and monitor complaints received Diary management Assist with facilities Management i.e external IT / Telecoms support where required Complete and submit weekly storeman timesheets Assistance to Compliance Manager / Director as required General ad-hoc duties as required Other such reasonable duties as instructed by the manager/director The Candidate: GCSE/NVQ You MUST have previous construction experience Previous compliance / auditing experience / ISO standards experience (within construction) Senior level administration experience is essential Knowledge of basic HR procedures Computer literate in Microsoft office applications (Word, Outlook, Excel) Hours of Work: Monday - Friday8:30am - 5pmOffice Based Benefits: Pension 28 days holiday (inc BH) Free Parking / Beautiful Location Subsidised Kitchen Corporate Team Events Ongoing Training / Career Progression
Mar 25, 2024
Full time
Construction AdministratorChelmsford, Essex £28,000 - £32,0000 DOE + Benefits + Progression! Do you have compliance and auditing experience within the construction sector? Do you have basic HR knowledge? Are you looking for that next step in your career? Bigger company? Career progression? An exciting opportunity has arisen to work for a leading construction company based near Chelmsford. Due to the continued growth of this company, they're now looking to recruit a Senior level Administrator. You will be reporting to their HR Manager / Director. The Role: Assist with completion and review of personal accident and incident report forms, including reporting to the appropriate organisation if required i.e. HSE, Insurance Company Assist with answering the telephone and reception duties Administration for audit / accreditation preparation, including gathering evidence, review of standards, collating audit files, management of QMS forms, online profiles and portals, assistance with external auditors Review and update of Company generic Risk Assessments Weekly timesheet review, logging sickness and holiday, updating and chasing relevant paperwork Assistance in booking of training when required Assistance in monitoring of existing training, ensuring all expiries are logged and refresher training booked prior to expiry CITB administration, ensuring grants and funding are applied for and training logged Chasing of required weekly / monthly paperwork i.e. Supervisor site inspection records, Point of work risk assessments, Toolbox talks - review, log and file Chasing completion and return of Health Surveillance, respiratory and HAVS questionnaires on a 6 monthly - review, log and file Administration on plant equipment including arranging calibration, servicing, renewal of ESIS and LOLER documentation Administration of customer service questionnaires Carry out inductions for new starters including set up of IT, PPE issue, filing of paperwork and issuing of DSE assessments HR Administration support including: o Creating HR induction packs o Archiving personnel files o Annual leave requests Assist with the roll out of the company's appraisal system Sickness / absence / Return to Work forms Note taking during investigations and disciplinary hearings Maintaining and issuing of policies & procedures Review and monitor complaints received Diary management Assist with facilities Management i.e external IT / Telecoms support where required Complete and submit weekly storeman timesheets Assistance to Compliance Manager / Director as required General ad-hoc duties as required Other such reasonable duties as instructed by the manager/director The Candidate: GCSE/NVQ You MUST have previous construction experience Previous compliance / auditing experience / ISO standards experience (within construction) Senior level administration experience is essential Knowledge of basic HR procedures Computer literate in Microsoft office applications (Word, Outlook, Excel) Hours of Work: Monday - Friday8:30am - 5pmOffice Based Benefits: Pension 28 days holiday (inc BH) Free Parking / Beautiful Location Subsidised Kitchen Corporate Team Events Ongoing Training / Career Progression
Clerical Supervisor, Belfast, £13.52 per hour, Your new company A Public Sector Organisation based in Belfast City Centre are recruiting for a Clerical Supervisor for 3-6 months initially. Your new role You will provide an efficient and effective support service to the Officers and Managers within the team. Providing secretariat function for standard and ad-hoc meetings, including inviting participants, booking venues and catering, providing reception facilities and making travel arrangements, creation and management of mailing lists (manual & electronic), minute taking, and coordinating response to actions, coordination and issuing of meeting papersCoordinate delivery and planning of in-person and online eventsPreparation of reports, papers, proposals, letters, memos and presentations, including document formatting, proof reading and editing.Working with, understanding, and interpreting financial and non-financial data using Microsoft Office and other programmesWorking with and interpreting statistical & financial figures, and producing tables and charts using Excel or PowerPoint as requiredPreparation, issue and receipt of tenders and maintenance of associated filesMonitoring external contract, with supervision from Programme Officer/ManagerProcessing invoices and claims for paymentProvide information to third parties, both written and oral, as directed by Programme Officers and Managers.Create and maintain appropriate filing systems, both manual and electronic to effectively manage all information within the Section.Carry out research tasks for ad-hoc projects when required.General office administration including filing, photocopying, faxing, scanning and clerical workMake full use of all office equipment; telephone, fax, pc etc to ensure that communication flows are effective at all times.Provide corporate services support in regard to stationery, accommodation etc.Supporting and mentoring Clerical Officers where relevant What you'll need to succeed 5 GCSEs grades A-C (including English Language and Maths) or equivalent OR Leaving Certificate (Standard/Ordinary level) - 5 grades A-C (including English Language and Maths) A minimum of 1 years experience gained in an office environment.Previous experience in an administrative capacity in an office environment with issues such as; working with financial spreadsheets; processing invoice payments, creating and tracking changes on large reports, interpretation of financial data.Experience in organising meetings and events in a professional contextExperience of electronic data processing. Advanced technical skills with previous experience in Word, Excel and Powerpoint in a business context.Previous experience in working with a team.The ability to plan and organise workload to meet standards and deadlines and contribute to the efficient use of resources.The ability to make optimum use of the IT system.The ability to contribute as an effective team member and to support other members.The ability to draft financial and non-financial reports.The ability to collate and monitor non-financial information (reports etc.) and follow-up action as required.The ability to interpret financial and non-financial data and make appropriate recommendations.The ability to liaise with staff at all levels.The ability to deliver services to meet required standards of quality.The ability to provide information to meet customer needsDESIRABLE CRITERIAA relevant HND qualification or equivalentExperience in the implementation/co-ordination of EU Structural Funds.Experience of providing secretariat functions to large meetings and eventsExperience of working on large, centralised databases. What you'll get in return £13.52 per hour, equivalent to £26,017 Immediate startTemp role for 3-6 months initially Belfast City Centre Hybrid working Online timesheetsAccess to retailer discounts What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #
Mar 22, 2024
Seasonal
Clerical Supervisor, Belfast, £13.52 per hour, Your new company A Public Sector Organisation based in Belfast City Centre are recruiting for a Clerical Supervisor for 3-6 months initially. Your new role You will provide an efficient and effective support service to the Officers and Managers within the team. Providing secretariat function for standard and ad-hoc meetings, including inviting participants, booking venues and catering, providing reception facilities and making travel arrangements, creation and management of mailing lists (manual & electronic), minute taking, and coordinating response to actions, coordination and issuing of meeting papersCoordinate delivery and planning of in-person and online eventsPreparation of reports, papers, proposals, letters, memos and presentations, including document formatting, proof reading and editing.Working with, understanding, and interpreting financial and non-financial data using Microsoft Office and other programmesWorking with and interpreting statistical & financial figures, and producing tables and charts using Excel or PowerPoint as requiredPreparation, issue and receipt of tenders and maintenance of associated filesMonitoring external contract, with supervision from Programme Officer/ManagerProcessing invoices and claims for paymentProvide information to third parties, both written and oral, as directed by Programme Officers and Managers.Create and maintain appropriate filing systems, both manual and electronic to effectively manage all information within the Section.Carry out research tasks for ad-hoc projects when required.General office administration including filing, photocopying, faxing, scanning and clerical workMake full use of all office equipment; telephone, fax, pc etc to ensure that communication flows are effective at all times.Provide corporate services support in regard to stationery, accommodation etc.Supporting and mentoring Clerical Officers where relevant What you'll need to succeed 5 GCSEs grades A-C (including English Language and Maths) or equivalent OR Leaving Certificate (Standard/Ordinary level) - 5 grades A-C (including English Language and Maths) A minimum of 1 years experience gained in an office environment.Previous experience in an administrative capacity in an office environment with issues such as; working with financial spreadsheets; processing invoice payments, creating and tracking changes on large reports, interpretation of financial data.Experience in organising meetings and events in a professional contextExperience of electronic data processing. Advanced technical skills with previous experience in Word, Excel and Powerpoint in a business context.Previous experience in working with a team.The ability to plan and organise workload to meet standards and deadlines and contribute to the efficient use of resources.The ability to make optimum use of the IT system.The ability to contribute as an effective team member and to support other members.The ability to draft financial and non-financial reports.The ability to collate and monitor non-financial information (reports etc.) and follow-up action as required.The ability to interpret financial and non-financial data and make appropriate recommendations.The ability to liaise with staff at all levels.The ability to deliver services to meet required standards of quality.The ability to provide information to meet customer needsDESIRABLE CRITERIAA relevant HND qualification or equivalentExperience in the implementation/co-ordination of EU Structural Funds.Experience of providing secretariat functions to large meetings and eventsExperience of working on large, centralised databases. What you'll get in return £13.52 per hour, equivalent to £26,017 Immediate startTemp role for 3-6 months initially Belfast City Centre Hybrid working Online timesheetsAccess to retailer discounts What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #