Data Management Assistant - 12 month Fixed Term Contract Remote/Hybrid Working with 2 days in Preston, LancashireFully Home working contracts will be considered for candidates living 50+ miles from our offices in Preston.Salary: £22,900 A glance at the role: Working on a 12 month Fixed Term Contract, you will be supporting the improvement of data quality and integrity in respect of the public sector pension schemes administered by LPPA. You will do this through the investigation of bulk data anomalies and liaison with employers and assist in the monthly processing and reconciliation of data received from scheme employers.This is an exciting time to join us in this newly created role as we grow this team. You will join a friendly, welcoming, and sociable work culture where there are opportunities for continuous personal and professional development where you will be supported to reach your full potential. A bit about us: The Local Pensions Partnership Administration (LPPA) is one of the UK's leading pension administration companies. We strive to deliver the best experience for over 2,100 employers and more than 655,000 members of Local Government, Police and Firefighter pension schemes, keeping them fully informed about their pensions whilst working closely with employers to continuously educate and support them. What we can offer you: - Starting salary of £22,900.- 25 days' holiday, plus bank holidays and additional concessionary days, with the ability to 'buy and sell leave.- Access to an excellent pension scheme (Local Government Pension Scheme) with generous employer contributions.- Access to our Employee Assistance Programme for when you might need some support.- The opportunity to earn through our Employee Referral Scheme.- Access to our bespoke Reward Discount Scheme - 'Your Perk Site.'- Opportunities to attend Wellbeing webinars and social events.- Daily free fruit and snacks available to you in our office.- Free Car parking (off site). What you'll be doing: - Manage your workload and task lists to ensure deadlines, data quality and performance targets are met- Maintain member records to ensure all data and data entry is relevant and accurate, including but not restricted to active and deferred member changes- Interfacing admissions (new starters), personal changes, changes of hours, scheme movements, notification of absence, opt outs, requesting transfers-in- Investigate data anomalies effectively and promptly to support with the preparation of annual benefit statements and the actuarial valuation of the pension fund- Liaise with employers as necessary to improve the quality of data- Respond to member queries promptly both written and oral ensuring that service level targets and deadlines are met in this area- Treat information security with the upmost respect, dealing appropriately with sensitive and confidential information within Service protocol/guidelines- Communicate positively and participate in the sharing of knowledge with colleagues- Develop an understanding of the current regulations and overriding legislation to improve knowledge- Support service provision as appropriate, undertaking other duties commensurate with the post What we need from you: - Recent experience in a financial/administrative environment- Proven ability to work effectively on own initiative as well as being an effective team player, promoting positive behaviour and attitudes, working flexibly, whilst at all times developing and maintaining good working relationship within the team and the service as a whole- Proven ability to undertake detailed mathematical calculations accurately- Demonstrable ability to work accurately and to deadlines, including the ability to input data accurately- Ability to use systems and processes relevant to pension payroll and pension administration- The ability to communicate effectively at all levels possessing excellent communication skills- Commitment to providing a good customer service at all times- Confident using Microsoft Excel- Maintain an understanding and actively support LPPA's equality programme, both internally and externally, along with all other corporate policy initiatives, including maintaining an understanding of the breadth of the diversity agenda and embedding good practice Working with and upholding our values: - Working together- Committed to excellence- Doing the right thing- Forward thinkingSo, if you'd like to join us as a Data Management Assistant, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.
Apr 19, 2024
Full time
Data Management Assistant - 12 month Fixed Term Contract Remote/Hybrid Working with 2 days in Preston, LancashireFully Home working contracts will be considered for candidates living 50+ miles from our offices in Preston.Salary: £22,900 A glance at the role: Working on a 12 month Fixed Term Contract, you will be supporting the improvement of data quality and integrity in respect of the public sector pension schemes administered by LPPA. You will do this through the investigation of bulk data anomalies and liaison with employers and assist in the monthly processing and reconciliation of data received from scheme employers.This is an exciting time to join us in this newly created role as we grow this team. You will join a friendly, welcoming, and sociable work culture where there are opportunities for continuous personal and professional development where you will be supported to reach your full potential. A bit about us: The Local Pensions Partnership Administration (LPPA) is one of the UK's leading pension administration companies. We strive to deliver the best experience for over 2,100 employers and more than 655,000 members of Local Government, Police and Firefighter pension schemes, keeping them fully informed about their pensions whilst working closely with employers to continuously educate and support them. What we can offer you: - Starting salary of £22,900.- 25 days' holiday, plus bank holidays and additional concessionary days, with the ability to 'buy and sell leave.- Access to an excellent pension scheme (Local Government Pension Scheme) with generous employer contributions.- Access to our Employee Assistance Programme for when you might need some support.- The opportunity to earn through our Employee Referral Scheme.- Access to our bespoke Reward Discount Scheme - 'Your Perk Site.'- Opportunities to attend Wellbeing webinars and social events.- Daily free fruit and snacks available to you in our office.- Free Car parking (off site). What you'll be doing: - Manage your workload and task lists to ensure deadlines, data quality and performance targets are met- Maintain member records to ensure all data and data entry is relevant and accurate, including but not restricted to active and deferred member changes- Interfacing admissions (new starters), personal changes, changes of hours, scheme movements, notification of absence, opt outs, requesting transfers-in- Investigate data anomalies effectively and promptly to support with the preparation of annual benefit statements and the actuarial valuation of the pension fund- Liaise with employers as necessary to improve the quality of data- Respond to member queries promptly both written and oral ensuring that service level targets and deadlines are met in this area- Treat information security with the upmost respect, dealing appropriately with sensitive and confidential information within Service protocol/guidelines- Communicate positively and participate in the sharing of knowledge with colleagues- Develop an understanding of the current regulations and overriding legislation to improve knowledge- Support service provision as appropriate, undertaking other duties commensurate with the post What we need from you: - Recent experience in a financial/administrative environment- Proven ability to work effectively on own initiative as well as being an effective team player, promoting positive behaviour and attitudes, working flexibly, whilst at all times developing and maintaining good working relationship within the team and the service as a whole- Proven ability to undertake detailed mathematical calculations accurately- Demonstrable ability to work accurately and to deadlines, including the ability to input data accurately- Ability to use systems and processes relevant to pension payroll and pension administration- The ability to communicate effectively at all levels possessing excellent communication skills- Commitment to providing a good customer service at all times- Confident using Microsoft Excel- Maintain an understanding and actively support LPPA's equality programme, both internally and externally, along with all other corporate policy initiatives, including maintaining an understanding of the breadth of the diversity agenda and embedding good practice Working with and upholding our values: - Working together- Committed to excellence- Doing the right thing- Forward thinkingSo, if you'd like to join us as a Data Management Assistant, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.
Company And Role Overview - Our client is a well established financial services organisation, who are looking to recruit for an Administrator to join their dynamic team to provide crucial administrative support to their company! Work hand in hand with their Administration Manager and Assistant Administration Manager to guarantee the delivery of exceptional service to their valued clients and the business. Main Responsibilities - Distributing Annual Financial Statements and Associated Documents to Clients via Secure Channels Generating Invoices via Confidential Client Database and Sending to Clients Ensuring Cleanliness and Orderliness of Meeting Spaces and Reception Area Maintaining and Updating Client Database Front Desk Support Managing Phone Calls Requirements - 1-2 years experience in Admin/Receptionist position Experience using Microsoft Office Available to work full time in the office Monday to Friday
Apr 19, 2024
Full time
Company And Role Overview - Our client is a well established financial services organisation, who are looking to recruit for an Administrator to join their dynamic team to provide crucial administrative support to their company! Work hand in hand with their Administration Manager and Assistant Administration Manager to guarantee the delivery of exceptional service to their valued clients and the business. Main Responsibilities - Distributing Annual Financial Statements and Associated Documents to Clients via Secure Channels Generating Invoices via Confidential Client Database and Sending to Clients Ensuring Cleanliness and Orderliness of Meeting Spaces and Reception Area Maintaining and Updating Client Database Front Desk Support Managing Phone Calls Requirements - 1-2 years experience in Admin/Receptionist position Experience using Microsoft Office Available to work full time in the office Monday to Friday
Full-time, permanent position based in Oxford, offering up to £25,000 per annum depending on experience. An exciting opportunity to work for a national law firm as an administration assistant has just become available! Based in Oxford, the successful applicant will be providing administrative and facilities support to executive members of the team, working alongside the firm's Executive Assistants to provide outstanding support to the firm's fee earners. Key responsibilities of the role will include: Providing administrative support to the Executive Assistants, including arranging travel, booking meeting rooms and inputting expenses Support the facilities management of the firm Aiding the post-completion tasks of the fee earners Communications support, including phone, email and in-person correspondence Data management; ensuring the firm's client database and contact lists are up-to-date Document management including opening and closing files, archiving, and printing, scanning and photocopying Formatting and typing documents, deeds and correspondence within the firm's formatting guidelines Prospective applicants must have previous administrative experience within a similar professional services environment, and experience building good working relationships. Applicants must have outstanding organisation, planning and attention-to-detail skills, excellent communication, and thrive working as part of a team. If you think this is the role for you, please apply online today! If you have any queries about the role contact Chloe on . Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is acting as an employment agency, and is an Equal Opportunities Employer. Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to our privacy notice which will explain how we as an organisation will manage your data on our website. If your application is successful, we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful, we will delete your application within 6 weeks and all record of your data.
Apr 19, 2024
Full time
Full-time, permanent position based in Oxford, offering up to £25,000 per annum depending on experience. An exciting opportunity to work for a national law firm as an administration assistant has just become available! Based in Oxford, the successful applicant will be providing administrative and facilities support to executive members of the team, working alongside the firm's Executive Assistants to provide outstanding support to the firm's fee earners. Key responsibilities of the role will include: Providing administrative support to the Executive Assistants, including arranging travel, booking meeting rooms and inputting expenses Support the facilities management of the firm Aiding the post-completion tasks of the fee earners Communications support, including phone, email and in-person correspondence Data management; ensuring the firm's client database and contact lists are up-to-date Document management including opening and closing files, archiving, and printing, scanning and photocopying Formatting and typing documents, deeds and correspondence within the firm's formatting guidelines Prospective applicants must have previous administrative experience within a similar professional services environment, and experience building good working relationships. Applicants must have outstanding organisation, planning and attention-to-detail skills, excellent communication, and thrive working as part of a team. If you think this is the role for you, please apply online today! If you have any queries about the role contact Chloe on . Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is acting as an employment agency, and is an Equal Opportunities Employer. Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to our privacy notice which will explain how we as an organisation will manage your data on our website. If your application is successful, we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful, we will delete your application within 6 weeks and all record of your data.
Are you looking for a new position, temporary or fixed-term, hybrid or office based? I have been working with a number of clients who are looking to fill the following positions: Administrator Administrative Assistant Office Manager Data Entry Co-ordinator If you have experience in any of the above or are looking to start a career in this field, then please do get in touch!
Apr 19, 2024
Full time
Are you looking for a new position, temporary or fixed-term, hybrid or office based? I have been working with a number of clients who are looking to fill the following positions: Administrator Administrative Assistant Office Manager Data Entry Co-ordinator If you have experience in any of the above or are looking to start a career in this field, then please do get in touch!
Executive Secretary Ayrshire On-going temporary role £33k per annum Pertemps are working with a prestigious organisation who are looking for an Executive Assistant to join them on a temporary basis. This role will be supporting the board of directors with extensive diary management, travel requirements and administration duties. Due to the nature of the role it is essential that you can work at pace and have the ability to handle sensitive data.The ideal candidate must have strong administration experience, be able to use a variety of systems, be able to work under pressure and have strong communication and organisational skills. This role will be based fully on site, hours of work are 8-5 Monday to Thursday with an early finish on a Friday. If you are immediately available and have previous experience in an EA role then I want to hear from you! Key Responsibilities: Perform front of house reception activities including but not limited to directing telephone calls to the relevant Spirit employees, assisting with external courier and mail activities, and providing general assistance to enquiries from multiple sources. Manage Outlook diary and email, responding/taking action and forward on to relevant personnel where necessary. Use own initiative to manage incoming requirements from Customers and suppliers. Manage remotely, as required, diaries and appointments of travelling clients. Meeting organisation, including booking conference facilities, preparing Agendas, taking actions and circulating/progressing as required. Book UK and overseas travel in line with company travel policy. Maintain adequate inventory of office suppliers via approved suppliers. Act as a main point of contact for day to day issues at office, including booking visitors in via security, ordering working lunches and ensuring the smooth running of the office in general. Process monthly expenses on behalf of the SLC Members ensuring accurate records are kept. Where required, supervise junior team members and ensure training and development plans are in place and performance is managed. Compile weekly reports in Excel and PowerPoint formats for Senior Leadership Council Reviews. Organise and prepare monthly CSR meeting and review pack. Maintain holiday planner and weekly whereabouts for exec team. Produce minutes, reports etc. from handwritten drafts, audio or shorthand as and when required and ensure distribution in a timely manner. Assist other secretaries as and when required. Candidate Requirements: HNC/HND or vocational qualification, or equivalent experience. Extensive previous secretarial and administrative experience. Must be able to work under pressure and handle confidential matters with discretion and to tight deadlines. Good organisational and time management skills Self-driven, professional approach with a "can do" attitude to daily administrative tasks. Excellent interpersonal skills and a team working attitude The ability to work on your own initiative Exceptional oral, written and presentational skills Attention to detail Pertemps acts as both an employment business and an employment agency
Apr 19, 2024
Full time
Executive Secretary Ayrshire On-going temporary role £33k per annum Pertemps are working with a prestigious organisation who are looking for an Executive Assistant to join them on a temporary basis. This role will be supporting the board of directors with extensive diary management, travel requirements and administration duties. Due to the nature of the role it is essential that you can work at pace and have the ability to handle sensitive data.The ideal candidate must have strong administration experience, be able to use a variety of systems, be able to work under pressure and have strong communication and organisational skills. This role will be based fully on site, hours of work are 8-5 Monday to Thursday with an early finish on a Friday. If you are immediately available and have previous experience in an EA role then I want to hear from you! Key Responsibilities: Perform front of house reception activities including but not limited to directing telephone calls to the relevant Spirit employees, assisting with external courier and mail activities, and providing general assistance to enquiries from multiple sources. Manage Outlook diary and email, responding/taking action and forward on to relevant personnel where necessary. Use own initiative to manage incoming requirements from Customers and suppliers. Manage remotely, as required, diaries and appointments of travelling clients. Meeting organisation, including booking conference facilities, preparing Agendas, taking actions and circulating/progressing as required. Book UK and overseas travel in line with company travel policy. Maintain adequate inventory of office suppliers via approved suppliers. Act as a main point of contact for day to day issues at office, including booking visitors in via security, ordering working lunches and ensuring the smooth running of the office in general. Process monthly expenses on behalf of the SLC Members ensuring accurate records are kept. Where required, supervise junior team members and ensure training and development plans are in place and performance is managed. Compile weekly reports in Excel and PowerPoint formats for Senior Leadership Council Reviews. Organise and prepare monthly CSR meeting and review pack. Maintain holiday planner and weekly whereabouts for exec team. Produce minutes, reports etc. from handwritten drafts, audio or shorthand as and when required and ensure distribution in a timely manner. Assist other secretaries as and when required. Candidate Requirements: HNC/HND or vocational qualification, or equivalent experience. Extensive previous secretarial and administrative experience. Must be able to work under pressure and handle confidential matters with discretion and to tight deadlines. Good organisational and time management skills Self-driven, professional approach with a "can do" attitude to daily administrative tasks. Excellent interpersonal skills and a team working attitude The ability to work on your own initiative Exceptional oral, written and presentational skills Attention to detail Pertemps acts as both an employment business and an employment agency
Job Title: Commercial Assistant Company: Mullen Property Services Ltd Location: Shepperton Salary: 25,000.00- 35,000.00 per year (Depending on Experience) Hours : 8am-5pm or 9am-6pm hour (Monday to Friday) About Mullen Property Services: Mullen Property Services Ltd is a well-established property maintenance company based in Shepperton, dedicated to providing high-quality property maintenance and repair services since our inception in 2016. We take pride in our commitment to excellence, professionalism, and customer satisfaction. As we continue to grow, we are seeking a dedicated Commercial Assistant to join our team and contribute to our success in commercial property maintenance. Position Overview: As a Commercial Assistant at Mullen Property Services, you will play a crucial role in supporting our property maintenance operations. You will work closely with our commercial and scheduling teams to ensure the efficient and effective execution of assignments, as well as providing administrative support to ensure the smooth flow of day-to-day operations. The ideal candidate is organized, detail-oriented, and possesses strong communication skills. Key Responsibilities: Cost Estimation: Assist in preparing detailed cost estimates using a schedule of rates for materials, labour, equipment, and subcontractor services to be submitted as a quote. Client Communication: Act as a point of contact for clients, addressing inquiries, scheduling services, and ensuring timely responses to client requests. Documentation: Maintain organized and accurate records of quoted works, variations, invoices, and other relevant documentation. Reporting: Prepare and update reports on works status, financials, and other relevant metrics as needed. Supplier Relations: Assist in managing relationships with our suppliers, including obtaining quotes, tracking orders, and ensuring timely delivery of materials and equipment. Cost Tracking: Assist in tracking job costs and expenses, helping to ensure works are delivered within budget. Compliance: Ensure that all assigned works adhere to regulatory and safety standards, as well as company policies and procedures. Qualifications: Previous experience in an administrative or assistant role, preferably in a property maintenance environment. Strong organizational and multitasking skills. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Attention to detail and accuracy in documentation. Ability to work independently and collaboratively as part of a team. Problem-solving skills and the ability to adapt to changing priorities. A positive attitude and a commitment to exceptional customer service. Benefits: Competitive salary (Negotiable). Opportunities for professional development and growth. Collaborative and supportive work environment. Employee discounts on company services. Company-sponsored training and ongoing learning opportunities. Interested? Click "Apply Now"
Apr 19, 2024
Full time
Job Title: Commercial Assistant Company: Mullen Property Services Ltd Location: Shepperton Salary: 25,000.00- 35,000.00 per year (Depending on Experience) Hours : 8am-5pm or 9am-6pm hour (Monday to Friday) About Mullen Property Services: Mullen Property Services Ltd is a well-established property maintenance company based in Shepperton, dedicated to providing high-quality property maintenance and repair services since our inception in 2016. We take pride in our commitment to excellence, professionalism, and customer satisfaction. As we continue to grow, we are seeking a dedicated Commercial Assistant to join our team and contribute to our success in commercial property maintenance. Position Overview: As a Commercial Assistant at Mullen Property Services, you will play a crucial role in supporting our property maintenance operations. You will work closely with our commercial and scheduling teams to ensure the efficient and effective execution of assignments, as well as providing administrative support to ensure the smooth flow of day-to-day operations. The ideal candidate is organized, detail-oriented, and possesses strong communication skills. Key Responsibilities: Cost Estimation: Assist in preparing detailed cost estimates using a schedule of rates for materials, labour, equipment, and subcontractor services to be submitted as a quote. Client Communication: Act as a point of contact for clients, addressing inquiries, scheduling services, and ensuring timely responses to client requests. Documentation: Maintain organized and accurate records of quoted works, variations, invoices, and other relevant documentation. Reporting: Prepare and update reports on works status, financials, and other relevant metrics as needed. Supplier Relations: Assist in managing relationships with our suppliers, including obtaining quotes, tracking orders, and ensuring timely delivery of materials and equipment. Cost Tracking: Assist in tracking job costs and expenses, helping to ensure works are delivered within budget. Compliance: Ensure that all assigned works adhere to regulatory and safety standards, as well as company policies and procedures. Qualifications: Previous experience in an administrative or assistant role, preferably in a property maintenance environment. Strong organizational and multitasking skills. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Attention to detail and accuracy in documentation. Ability to work independently and collaboratively as part of a team. Problem-solving skills and the ability to adapt to changing priorities. A positive attitude and a commitment to exceptional customer service. Benefits: Competitive salary (Negotiable). Opportunities for professional development and growth. Collaborative and supportive work environment. Employee discounts on company services. Company-sponsored training and ongoing learning opportunities. Interested? Click "Apply Now"
House of Commons The House of Commons a unique and exciting place to work right at the heart of the UK's thriving democratic system. Behind the scenes, the House of Commons Service is made up of more than 3,000 employees who support and facilitate the smooth day to day running of the House. They provide professional services to Members of Parliament, their staff, and the wider parliamentary community. Staff Benefits In addition to your salary, we offer an attractive range of benefits including: 30 days' annual leave (Pro-rata) (increasing to 35 days after first full leave year). Civil Service pension with an average employer contribution of 27%. Access to training and development. Flexible working. Interest free season ticket loan and bicycle loan. Introduction The Strategic Estates team in Parliament takes great pride in looking after and improving the buildings of Parliament itself, as custodians of the Estate. While we are part of the House of Commons service, we provide services to the House of Lords as well. We operate on a working World Heritage site which attracts visitors from all over the globe, in a challenging stakeholder environment where conservation and the need to innovate and build for the future coincide. The Property and Asset Strategy team lead the strategic development of an integrated property and asset management approach for the estate, managing the lifecycle of the buildings, day-to-day corporate property management and providing advice to the Project Delivery and Maintenance groups. Property and Asset Strategy has a core of expert in-house technical staff providing continuity, direction and support to colleagues, consultants, and contractors, and represents the estate with key external bodies. The Role This role is a fantastic opportunity to join the Property and Asset Strategy (PAS) team as an Administrative Assistant. The PAS Team initiate the various refurbishment projects and support the directorate in strategic management, reporting and oversight of PAS's full portfolio of projects, services, and operations. The key stakeholder relationships are: SE Directors, managers, and staff Colleagues and Heads of Department outside SE and across Parliament External Partners Some of the responsibilities for this role include: Manage diaries and emails (as requested) for the Deputy Director of Property and Asset Strategy and support PAS Team Leaders. Organise meetings, arrange appointments, book rooms and equipment, circulate agendas and prepare papers in good time. Take accurate and concise minutes, track actions and ensure they're followed up. Liaise with colleagues across Parliament to follow up on requests, papers, or updates. Oversee the recruitment process for the team, liaise with Team Leads, the Recruitment team. Submit job descriptions onto the e-recruitment platform and arrange interviews. Skills and Experience To be successful in this role you will demonstrate: Working with people Builds good relationships and co-operates with others. Promotes and maintains an atmosphere of openness and acceptance to include principles of equality, diversity, and inclusion. Functional knowledge and skills Experience of: Diary and inbox management Organising and supporting meetings Taking minutes Understanding of: Microsoft software (particularly Outlook and SharePoint) Communicating with others Communicates clearly, uses plain English and correct grammar. Deliver important messages effectively with a good manner and respond to strict deadlines. To provide advice and assistance. Planning and organising Plans, prioritises, and monitors tasks in a systematic and organised way. Take the initiative and be proactive to develop new ideas and ways to continuously improve working practices. Providing a customer service Ability to provide excellent customer service to internal and external stakeholders. Responsible for answering queries and taking appropriate actions. Next Steps and Additional Information CV & Criterion Responses - If you would like to apply for this role, please submit your CV and provide evidence against Criteria 1, 2 & 4 . More information on the role and the full criteria can be found in the Job Description. Please note that most job offers will be made at the minimum of the salary range, other than in exceptional circumstances.
Apr 19, 2024
Full time
House of Commons The House of Commons a unique and exciting place to work right at the heart of the UK's thriving democratic system. Behind the scenes, the House of Commons Service is made up of more than 3,000 employees who support and facilitate the smooth day to day running of the House. They provide professional services to Members of Parliament, their staff, and the wider parliamentary community. Staff Benefits In addition to your salary, we offer an attractive range of benefits including: 30 days' annual leave (Pro-rata) (increasing to 35 days after first full leave year). Civil Service pension with an average employer contribution of 27%. Access to training and development. Flexible working. Interest free season ticket loan and bicycle loan. Introduction The Strategic Estates team in Parliament takes great pride in looking after and improving the buildings of Parliament itself, as custodians of the Estate. While we are part of the House of Commons service, we provide services to the House of Lords as well. We operate on a working World Heritage site which attracts visitors from all over the globe, in a challenging stakeholder environment where conservation and the need to innovate and build for the future coincide. The Property and Asset Strategy team lead the strategic development of an integrated property and asset management approach for the estate, managing the lifecycle of the buildings, day-to-day corporate property management and providing advice to the Project Delivery and Maintenance groups. Property and Asset Strategy has a core of expert in-house technical staff providing continuity, direction and support to colleagues, consultants, and contractors, and represents the estate with key external bodies. The Role This role is a fantastic opportunity to join the Property and Asset Strategy (PAS) team as an Administrative Assistant. The PAS Team initiate the various refurbishment projects and support the directorate in strategic management, reporting and oversight of PAS's full portfolio of projects, services, and operations. The key stakeholder relationships are: SE Directors, managers, and staff Colleagues and Heads of Department outside SE and across Parliament External Partners Some of the responsibilities for this role include: Manage diaries and emails (as requested) for the Deputy Director of Property and Asset Strategy and support PAS Team Leaders. Organise meetings, arrange appointments, book rooms and equipment, circulate agendas and prepare papers in good time. Take accurate and concise minutes, track actions and ensure they're followed up. Liaise with colleagues across Parliament to follow up on requests, papers, or updates. Oversee the recruitment process for the team, liaise with Team Leads, the Recruitment team. Submit job descriptions onto the e-recruitment platform and arrange interviews. Skills and Experience To be successful in this role you will demonstrate: Working with people Builds good relationships and co-operates with others. Promotes and maintains an atmosphere of openness and acceptance to include principles of equality, diversity, and inclusion. Functional knowledge and skills Experience of: Diary and inbox management Organising and supporting meetings Taking minutes Understanding of: Microsoft software (particularly Outlook and SharePoint) Communicating with others Communicates clearly, uses plain English and correct grammar. Deliver important messages effectively with a good manner and respond to strict deadlines. To provide advice and assistance. Planning and organising Plans, prioritises, and monitors tasks in a systematic and organised way. Take the initiative and be proactive to develop new ideas and ways to continuously improve working practices. Providing a customer service Ability to provide excellent customer service to internal and external stakeholders. Responsible for answering queries and taking appropriate actions. Next Steps and Additional Information CV & Criterion Responses - If you would like to apply for this role, please submit your CV and provide evidence against Criteria 1, 2 & 4 . More information on the role and the full criteria can be found in the Job Description. Please note that most job offers will be made at the minimum of the salary range, other than in exceptional circumstances.
Administration Assistant Salary: 12.56 per hour Full-time: Monday-Friday 9am-5pm, 37.5 hours per week Temporary to Permanent We are seeking a confident candidate, to join our successful, Andover based client's team full-time, as an Admin Assistant. Experience in administration is not required but is beneficial. To succeed in this role, you will need to have a good telephone manner and to be ready to liaise with customers and deal with queries. Daily tasks include: Liaising with clients Dealing with customers Arranging collection Printing pick sheets for the orders Arranging purchase orders General administrative duties The location of the work is in an Andover based office, easily accessible by either car or public transport. Free parking is available. If you are interested, please apply now or if you need more information, feel free to contact us on (phone number removed). Gi Group Holdings Recruitment Limited group of companies includes Gi Recruitment Limited, Draefern Limited, Gi Group Recruitment Ltd, INTOO (UK) Limited, Marks Sattin (UK) Limited, TACK TMI UK Limited and Grafton Professional Staffing Limited. We are committed to protecting the privacy of all of our candidates and clients. Following some recent changes to data protection laws we have updated our Privacy Policy. To view a copy and to help you understand how we collect, use and process your personal data please visit the Privacy page on our Gi Group UK website.
Apr 19, 2024
Seasonal
Administration Assistant Salary: 12.56 per hour Full-time: Monday-Friday 9am-5pm, 37.5 hours per week Temporary to Permanent We are seeking a confident candidate, to join our successful, Andover based client's team full-time, as an Admin Assistant. Experience in administration is not required but is beneficial. To succeed in this role, you will need to have a good telephone manner and to be ready to liaise with customers and deal with queries. Daily tasks include: Liaising with clients Dealing with customers Arranging collection Printing pick sheets for the orders Arranging purchase orders General administrative duties The location of the work is in an Andover based office, easily accessible by either car or public transport. Free parking is available. If you are interested, please apply now or if you need more information, feel free to contact us on (phone number removed). Gi Group Holdings Recruitment Limited group of companies includes Gi Recruitment Limited, Draefern Limited, Gi Group Recruitment Ltd, INTOO (UK) Limited, Marks Sattin (UK) Limited, TACK TMI UK Limited and Grafton Professional Staffing Limited. We are committed to protecting the privacy of all of our candidates and clients. Following some recent changes to data protection laws we have updated our Privacy Policy. To view a copy and to help you understand how we collect, use and process your personal data please visit the Privacy page on our Gi Group UK website.
Avocet Commercial is working with a fantastic Devon based Law Firm that truly values and goes above and beyond for both its clients and employees, which has a great opportunity for a Conveyancing Assistant to join their expanding, supportive team. As their Conveyancing Assistant, you will be responsible for providing support to the Conveyancing Solicitors by carrying out administrative tasks and pre/post-completion work on clients Conveyancing files. Duties include Carrying out administration tasks on client files Answering clients email and telephone queries Submitting Land Registry applications Conducting property searches Drafting and producing documents and correspondence The successful Conveyancing Assistant will be able to demonstrate the following skills and attributes Previous Administration and Customer Service experience Organised with effective problem solving skills Able to work efficiently and meet deadlines within a fast-paced environment IT proficient with experience using MS Office Previous working knowledge of the Conveyancing process would be advantageous, but no essential Salary/ Benefits Starting salary of £22,000 - £23,000 5 weeks holiday, flexible leave scheme Pension, Medical Care, free Eye Tests Full time working in their beautifully appointed modern offices in Exeter Cycle to Work scheme, season ticket loan, social events If you are looking to start a successful career within a firm who puts their clients and staff at the heart of everything they do, please apply today, or give Vicki at Avocet Commercial Careers a call on (phone number removed) for more details.
Apr 19, 2024
Full time
Avocet Commercial is working with a fantastic Devon based Law Firm that truly values and goes above and beyond for both its clients and employees, which has a great opportunity for a Conveyancing Assistant to join their expanding, supportive team. As their Conveyancing Assistant, you will be responsible for providing support to the Conveyancing Solicitors by carrying out administrative tasks and pre/post-completion work on clients Conveyancing files. Duties include Carrying out administration tasks on client files Answering clients email and telephone queries Submitting Land Registry applications Conducting property searches Drafting and producing documents and correspondence The successful Conveyancing Assistant will be able to demonstrate the following skills and attributes Previous Administration and Customer Service experience Organised with effective problem solving skills Able to work efficiently and meet deadlines within a fast-paced environment IT proficient with experience using MS Office Previous working knowledge of the Conveyancing process would be advantageous, but no essential Salary/ Benefits Starting salary of £22,000 - £23,000 5 weeks holiday, flexible leave scheme Pension, Medical Care, free Eye Tests Full time working in their beautifully appointed modern offices in Exeter Cycle to Work scheme, season ticket loan, social events If you are looking to start a successful career within a firm who puts their clients and staff at the heart of everything they do, please apply today, or give Vicki at Avocet Commercial Careers a call on (phone number removed) for more details.
Part time Sales Administrator £15.18 per hour Minimum of 24 hours per week but will consider more hours for the right candidate. The site is open between 8am - 5pm Monday to Thursday and 8am - 12 midday on a Friday. So we are hoping to find a part time person who can work 24 hours or more during these times. 26 days holiday + BH (Prorata), company profit related bonus, Private Medical (after qualifying period), Amazing pension scheme and death in service x 4 annual salary. Job Overview: We are seeking a proactive and detail-oriented Administration Assistant to join our Sales Department. Reporting to the Sales Administration Manager, you will play a crucial role in supporting our sales team by handling various administrative tasks efficiently. Responsibilities: Coordinate booking of couriers and other transport services for spare parts. Liaise with courier/transport companies to resolve any issues arising during transit. Prepare necessary invoices and handle invoicing procedures. Obtain required export documents and ensure compliance with export procedures. Check supplier invoices and initiate credit requests for any discrepancies. Support the sales administration team with tasks such as processing sales orders, machine invoicing, verifying serial number data, and managing warranty and service information. Perform general office duties to ensure smooth operations of the sales department. Requirements: Ability to multitask and effectively manage various administration tasks. High level of attention to detail and accuracy in data entry. Capacity to work efficiently in a fast-paced sales office environment. Strong team player with a sales-oriented mindset and willingness to achieve targets. Enthusiastic attitude towards taking on new challenges and learning opportunities. Proficient in Microsoft Word and Excel. Excellent verbal communication skills. Desirable Skills: Familiarity with MRP or similar ERP software. Knowledge of export procedures and documentation would be advantageous. INDH
Apr 19, 2024
Full time
Part time Sales Administrator £15.18 per hour Minimum of 24 hours per week but will consider more hours for the right candidate. The site is open between 8am - 5pm Monday to Thursday and 8am - 12 midday on a Friday. So we are hoping to find a part time person who can work 24 hours or more during these times. 26 days holiday + BH (Prorata), company profit related bonus, Private Medical (after qualifying period), Amazing pension scheme and death in service x 4 annual salary. Job Overview: We are seeking a proactive and detail-oriented Administration Assistant to join our Sales Department. Reporting to the Sales Administration Manager, you will play a crucial role in supporting our sales team by handling various administrative tasks efficiently. Responsibilities: Coordinate booking of couriers and other transport services for spare parts. Liaise with courier/transport companies to resolve any issues arising during transit. Prepare necessary invoices and handle invoicing procedures. Obtain required export documents and ensure compliance with export procedures. Check supplier invoices and initiate credit requests for any discrepancies. Support the sales administration team with tasks such as processing sales orders, machine invoicing, verifying serial number data, and managing warranty and service information. Perform general office duties to ensure smooth operations of the sales department. Requirements: Ability to multitask and effectively manage various administration tasks. High level of attention to detail and accuracy in data entry. Capacity to work efficiently in a fast-paced sales office environment. Strong team player with a sales-oriented mindset and willingness to achieve targets. Enthusiastic attitude towards taking on new challenges and learning opportunities. Proficient in Microsoft Word and Excel. Excellent verbal communication skills. Desirable Skills: Familiarity with MRP or similar ERP software. Knowledge of export procedures and documentation would be advantageous. INDH
Role Description: Personal Assistant to SMT & Trustees Full-time Salary according to skills and experience London-office based (Will consider a home-based person who can occasionally travel to our office, if beyond reasonable commuter distance) Role Purpose This role supports the Senior Management Team (Chief Executive, Deputy Chief Executive, Head of Production and Head of Communications and Distribution) and the Board of Trustees. The PA reports to the Deputy Chief Executive. Key responsibilities: Comprehensive diary management service at a senior level, anticipating calendar changes and responding accordingly, including anticipating necessary pre-brief or debrief meetings, which may include organising and prepping interpreters. Frequent liaison with senior level internal and external contacts at partner organisations, stakeholders and across the industry, dealing with routine issues and coordinating more complex responses, ensuring these are delivered in a timely and effective manner. Organising complex internal and external meetings and diary schedules, organising project meetings, and booking meeting rooms and catering where required. Planning and managing travel arrangements. Drafting letters/emails/documents for the SMT. Assisting with requests from the staff to the SMT. Organising staff events. Being responsible for interpreter bookings and ATW budgets and working with the Finance Officer on ATW claims. Supporting trustees note that trustees will liaise with the Governance Manager or Deputy Chief Executive for any PA requests. Being a first point of contact for BSLBT and monitoring and responding to emails in the mailbox. Employees are also required to comply with all BSLBT policies and relevant legislation. You may be expected to carry out other duties which fall reasonably within this role. Person specification Essential: At least 4 years' experience in a senior PA role. Outstanding and strong organising and administrative skills, with the ability to prioritise and multi-task. A high level of attention to detail. A high level of numerical and writing skills and competent in the use of MS office software to a high level (Word, Excel, PowerPoint, Outlook, and PDF editor). The ability to write accurately and clearly in English. Good communication and team-working skills, with the ability to build and maintain both internal and external contacts and relationships. A BSL user or, if not, a willingness to learn BSL. An interest in BSL Zone programmes. Desirable: Experience of working with a charity Board of Trustees. Experience of living or working in the Deaf community. Experience of working in the TV, film, or arts sectors. This is a description of the job as it is presently constituted. It is the practice of BSLBT to examine job descriptions from time to time and to update them to ensure they relate to the job as then being performed, or to incorporate whatever changes are being proposed.
Apr 19, 2024
Full time
Role Description: Personal Assistant to SMT & Trustees Full-time Salary according to skills and experience London-office based (Will consider a home-based person who can occasionally travel to our office, if beyond reasonable commuter distance) Role Purpose This role supports the Senior Management Team (Chief Executive, Deputy Chief Executive, Head of Production and Head of Communications and Distribution) and the Board of Trustees. The PA reports to the Deputy Chief Executive. Key responsibilities: Comprehensive diary management service at a senior level, anticipating calendar changes and responding accordingly, including anticipating necessary pre-brief or debrief meetings, which may include organising and prepping interpreters. Frequent liaison with senior level internal and external contacts at partner organisations, stakeholders and across the industry, dealing with routine issues and coordinating more complex responses, ensuring these are delivered in a timely and effective manner. Organising complex internal and external meetings and diary schedules, organising project meetings, and booking meeting rooms and catering where required. Planning and managing travel arrangements. Drafting letters/emails/documents for the SMT. Assisting with requests from the staff to the SMT. Organising staff events. Being responsible for interpreter bookings and ATW budgets and working with the Finance Officer on ATW claims. Supporting trustees note that trustees will liaise with the Governance Manager or Deputy Chief Executive for any PA requests. Being a first point of contact for BSLBT and monitoring and responding to emails in the mailbox. Employees are also required to comply with all BSLBT policies and relevant legislation. You may be expected to carry out other duties which fall reasonably within this role. Person specification Essential: At least 4 years' experience in a senior PA role. Outstanding and strong organising and administrative skills, with the ability to prioritise and multi-task. A high level of attention to detail. A high level of numerical and writing skills and competent in the use of MS office software to a high level (Word, Excel, PowerPoint, Outlook, and PDF editor). The ability to write accurately and clearly in English. Good communication and team-working skills, with the ability to build and maintain both internal and external contacts and relationships. A BSL user or, if not, a willingness to learn BSL. An interest in BSL Zone programmes. Desirable: Experience of working with a charity Board of Trustees. Experience of living or working in the Deaf community. Experience of working in the TV, film, or arts sectors. This is a description of the job as it is presently constituted. It is the practice of BSLBT to examine job descriptions from time to time and to update them to ensure they relate to the job as then being performed, or to incorporate whatever changes are being proposed.
Document Controller 27,000 - 35,000 BCR/JH/11074 Birmingham We are delighted to represent our esteemed client in their search for a Senior Professional responsible for the robust management of Common Data Environment (CDE) platforms and Document Management Systems. This administrative role is pivotal in supporting project teams and external stakeholders, ensuring the effective distribution, quality assurance, and systematic control of project documentation in alignment with rigorous industry standards. Key Responsibilities: CDE Management and Configuration: Undertake daily operational tasks including file distribution, and document storage and retrieval. Respond promptly to user requests to modify any improperly managed content. Stakeholder Interface: Serve as the primary contact for all queries and requests related to the CDE system. Ensure adherence to project protocols and provide essential training on the system's use. Training and Development: Organize and conduct training sessions for both new and existing users to enhance their understanding of the CDE system. Update and maintain user guides and training materials. Project Support and Development: Assist in project setups within the CDE, support the lead in development initiatives, and contribute to the preparation of bid submissions and proposals. Quality and Standards Compliance: Regularly review and update the CDE protocols and maintain documentation standards to comply with evolving BIM and industry guidelines. Key Criteria: Experience and Qualifications: Minimum of 3 years' experience in a Document Control environment with significant exposure to Information Management. Proficiency in using CDE/EDMS systems like BIM 360 Docs, Dalux, Aconex, Viewpoint/4P, Asite, etc. Professional Skills: Exceptional command of Microsoft Office applications, advanced communication skills for effective stakeholder engagement, and a proven track record of managing complex documentation systems. Certifications: Holder of a current Construction Skills Certification Scheme (CSCS) card - 'White/Yellow' Professionally Qualified Person (PQP) card is preferred. Personal Attributes: Highly organized, detail-oriented, with a methodical approach to work. Capable of quickly adapting to changing environments and a team player with a knack for absorbing complex information efficiently. This role offers a dynamic work environment where professional growth is encouraged and supported. If you are looking to advance your career in administration in a challenging yet rewarding setting, we look forward to your application. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Apr 19, 2024
Full time
Document Controller 27,000 - 35,000 BCR/JH/11074 Birmingham We are delighted to represent our esteemed client in their search for a Senior Professional responsible for the robust management of Common Data Environment (CDE) platforms and Document Management Systems. This administrative role is pivotal in supporting project teams and external stakeholders, ensuring the effective distribution, quality assurance, and systematic control of project documentation in alignment with rigorous industry standards. Key Responsibilities: CDE Management and Configuration: Undertake daily operational tasks including file distribution, and document storage and retrieval. Respond promptly to user requests to modify any improperly managed content. Stakeholder Interface: Serve as the primary contact for all queries and requests related to the CDE system. Ensure adherence to project protocols and provide essential training on the system's use. Training and Development: Organize and conduct training sessions for both new and existing users to enhance their understanding of the CDE system. Update and maintain user guides and training materials. Project Support and Development: Assist in project setups within the CDE, support the lead in development initiatives, and contribute to the preparation of bid submissions and proposals. Quality and Standards Compliance: Regularly review and update the CDE protocols and maintain documentation standards to comply with evolving BIM and industry guidelines. Key Criteria: Experience and Qualifications: Minimum of 3 years' experience in a Document Control environment with significant exposure to Information Management. Proficiency in using CDE/EDMS systems like BIM 360 Docs, Dalux, Aconex, Viewpoint/4P, Asite, etc. Professional Skills: Exceptional command of Microsoft Office applications, advanced communication skills for effective stakeholder engagement, and a proven track record of managing complex documentation systems. Certifications: Holder of a current Construction Skills Certification Scheme (CSCS) card - 'White/Yellow' Professionally Qualified Person (PQP) card is preferred. Personal Attributes: Highly organized, detail-oriented, with a methodical approach to work. Capable of quickly adapting to changing environments and a team player with a knack for absorbing complex information efficiently. This role offers a dynamic work environment where professional growth is encouraged and supported. If you are looking to advance your career in administration in a challenging yet rewarding setting, we look forward to your application. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Excited to grow your career? Our purpose is to make it easy for people to save and invest for a better future. We are looking for great people to join us, so please come and invest in YOUR future at Hargreaves Lansdown. We know that sometimes people can be put off applying for a job if they don't tick every box. If you're excited about working for us and have most of the skills or experience we're looking for, please go ahead and apply. We'd love to hear from you! About the role We currently have a new opportunity for a part-time Executive Assistant (EA) to join Hargreaves Lansdown (HL) to support the Chair with a high level of structure and prioritisation of activities. The EA will act as the first point of contact for the chair, working in a fast paced and autonomous environment helping them make best use of their time. The role will also work closely with the Chief of Staff, creating efficiency and a smooth communication flow between the Chair and CEO. What you'll be doing Providing high level executive administrative support to the Chair Being the first point of contact for the Chair Liaising with Co Secs / corporate offices as necessary around scheduling for board meetings and corporate calendars Supporting at board meetings (London and Bristol) Managing travel arrangements; booking transport and accommodation where necessary Working closely with the Chief of Staff on all Board related matters Processing expenses using the internal system (Workday) About you Experience supporting at Board/C-Suite level Experience of working with Diligent or another Board portal Confident using MS Office products including Outlook, Excel, Powerpoint and Word Ability to act with discretion and be trustworthy with highly confidential and sensitive information Highly organised and able to prioritise and multitask with excellent attention to detail Proactively highlights any problems and barriers, seeking to resolve the Comfortable working under pressure and working to tight deadlines Ability to work autonomously and making decisions whilst working closely with senior leaders Interview process The interview process for this role will consist of a competency-based interview and introductions to key stakeholders. Working Schedule This is a part time role working approx. 21 hours per week. Hybrid working and flexibility is available as travel may be required to both London and our Bristol office. Why us? Here at HL, we're the UK's number 1 investment platform for private investors, based in Bristol. For more than 40 years we've helped investors save time, tax and money on their investments. To achieve our mission, we believe we have a workplace like no other, with constant learning, dynamic teams, and a great ethos. We're steered by core values that promote service, quality, innovation, and opportunity in everything we do. What's on offer? Discretionary annual bonus & annual pay review 25 days holiday plus bank holidays and 1-day additional Christmas closure time Option to purchase an additional 5 days holiday (during annual enrolment window, if eligible depending on start date) Flexible working options available, including hybrid working Enhanced parental leave Pension scheme up to 11% employer contribution Sharesave scheme - have a real stake in HL's future Income Protection & Life insurance (4 x salary core level of cover) Private medical insurance Health care cash plans - including optical, dental, and out patientcare and an Employee Assistance Programme Gympass - gym memberships and wellbeing apps available Variety of travel to work schemes with free bike storage and shower facilities Inhouse barista & deli serving subsidised coffee and sandwiches Join HL's sports, I&D networks and volunteering groups (two paid volunteering days per year) LifeWorks Discounts on services, restaurants and retailers dependant on role level Hargreaves Lansdown is an inclusive employer that values diversity in its workforce. We encourage applications from all individuals without regard to race, religion, gender, sexual orientation, national origin, disability or age. This role may also be available on a flexible working or part time basis - please ask the Recruitment & Onboarding team for more information. Please note, we are unable to provide employment sponsorship to candidates.
Apr 19, 2024
Full time
Excited to grow your career? Our purpose is to make it easy for people to save and invest for a better future. We are looking for great people to join us, so please come and invest in YOUR future at Hargreaves Lansdown. We know that sometimes people can be put off applying for a job if they don't tick every box. If you're excited about working for us and have most of the skills or experience we're looking for, please go ahead and apply. We'd love to hear from you! About the role We currently have a new opportunity for a part-time Executive Assistant (EA) to join Hargreaves Lansdown (HL) to support the Chair with a high level of structure and prioritisation of activities. The EA will act as the first point of contact for the chair, working in a fast paced and autonomous environment helping them make best use of their time. The role will also work closely with the Chief of Staff, creating efficiency and a smooth communication flow between the Chair and CEO. What you'll be doing Providing high level executive administrative support to the Chair Being the first point of contact for the Chair Liaising with Co Secs / corporate offices as necessary around scheduling for board meetings and corporate calendars Supporting at board meetings (London and Bristol) Managing travel arrangements; booking transport and accommodation where necessary Working closely with the Chief of Staff on all Board related matters Processing expenses using the internal system (Workday) About you Experience supporting at Board/C-Suite level Experience of working with Diligent or another Board portal Confident using MS Office products including Outlook, Excel, Powerpoint and Word Ability to act with discretion and be trustworthy with highly confidential and sensitive information Highly organised and able to prioritise and multitask with excellent attention to detail Proactively highlights any problems and barriers, seeking to resolve the Comfortable working under pressure and working to tight deadlines Ability to work autonomously and making decisions whilst working closely with senior leaders Interview process The interview process for this role will consist of a competency-based interview and introductions to key stakeholders. Working Schedule This is a part time role working approx. 21 hours per week. Hybrid working and flexibility is available as travel may be required to both London and our Bristol office. Why us? Here at HL, we're the UK's number 1 investment platform for private investors, based in Bristol. For more than 40 years we've helped investors save time, tax and money on their investments. To achieve our mission, we believe we have a workplace like no other, with constant learning, dynamic teams, and a great ethos. We're steered by core values that promote service, quality, innovation, and opportunity in everything we do. What's on offer? Discretionary annual bonus & annual pay review 25 days holiday plus bank holidays and 1-day additional Christmas closure time Option to purchase an additional 5 days holiday (during annual enrolment window, if eligible depending on start date) Flexible working options available, including hybrid working Enhanced parental leave Pension scheme up to 11% employer contribution Sharesave scheme - have a real stake in HL's future Income Protection & Life insurance (4 x salary core level of cover) Private medical insurance Health care cash plans - including optical, dental, and out patientcare and an Employee Assistance Programme Gympass - gym memberships and wellbeing apps available Variety of travel to work schemes with free bike storage and shower facilities Inhouse barista & deli serving subsidised coffee and sandwiches Join HL's sports, I&D networks and volunteering groups (two paid volunteering days per year) LifeWorks Discounts on services, restaurants and retailers dependant on role level Hargreaves Lansdown is an inclusive employer that values diversity in its workforce. We encourage applications from all individuals without regard to race, religion, gender, sexual orientation, national origin, disability or age. This role may also be available on a flexible working or part time basis - please ask the Recruitment & Onboarding team for more information. Please note, we are unable to provide employment sponsorship to candidates.
The Executive Assistant will be responsible for providing high-level support to the Chief Operating Officer and Business Operations Manager, with responsibilities extending to the CEO and the Founder. This role is suited to individuals who derive satisfaction from supporting the effectiveness of the senior team, orchestrating complex schedules, and acting as a pivotal point of communication between important stakeholders.The ideal candidate will have a minimum of two to three years of experience in an executive administrative capacity, demonstrating a history of impeccable time and workload management. Clear and professional communication skills are vital, alongside a high standard of English, both spoken and written. Organisation, dependability, and efficiency are the bedrock of this position.Technical adeptness is crucial, with a requirement for intermediate to advanced proficiency in the Microsoft Office Suite. The sensitivity of the role calls for a discreet individual capable of managing confidential information with the highest level of discretion.Key responsibilities will encompass comprehensive diary management, travel coordination, and delivering exceptional administrative support across various functions. The Executive Assistant will also ensure meticulous record-keeping, manage the meeting calendar, receive visitors, and maintain an organised and well-supplied office environment.In recognition of their pivotal role, the successful candidate will be immersed in a stimulating environment that cherishes their input and offers a stage to refine and display their administrative expertise. This role promises a fulfilling experience for a committed professional poised to make a substantial impact in a growing organisation. Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
Apr 19, 2024
Full time
The Executive Assistant will be responsible for providing high-level support to the Chief Operating Officer and Business Operations Manager, with responsibilities extending to the CEO and the Founder. This role is suited to individuals who derive satisfaction from supporting the effectiveness of the senior team, orchestrating complex schedules, and acting as a pivotal point of communication between important stakeholders.The ideal candidate will have a minimum of two to three years of experience in an executive administrative capacity, demonstrating a history of impeccable time and workload management. Clear and professional communication skills are vital, alongside a high standard of English, both spoken and written. Organisation, dependability, and efficiency are the bedrock of this position.Technical adeptness is crucial, with a requirement for intermediate to advanced proficiency in the Microsoft Office Suite. The sensitivity of the role calls for a discreet individual capable of managing confidential information with the highest level of discretion.Key responsibilities will encompass comprehensive diary management, travel coordination, and delivering exceptional administrative support across various functions. The Executive Assistant will also ensure meticulous record-keeping, manage the meeting calendar, receive visitors, and maintain an organised and well-supplied office environment.In recognition of their pivotal role, the successful candidate will be immersed in a stimulating environment that cherishes their input and offers a stage to refine and display their administrative expertise. This role promises a fulfilling experience for a committed professional poised to make a substantial impact in a growing organisation. Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
Pure Resourcing Solutions Limited
Norwich, Norfolk
Executive Assistant Remote working, with weekly meetings in the office in Norwich Experience in a Project Management & Change environment is highly desirable A fantastic opportunity has arisen for an Executive Assistant to support the Leadership Team and office functions; IT & Change, Portfolio Management, H&S, Risk, Information Security, Governance Frameworks and Internal Communication. This role provides an opportunity to work in a friendly, fast-paced and agile environment, and to be involved in a variety of interesting projects. Responsibilities Work to support all aspects of daily work routine. Maintain calendars, including scheduling meetings, appointments, engagements, events, and travel (may include domestic and European) arrangements. Exercise discretion in committing time and evaluating needs. Serve as a liaison between the Leadership team for both internal and external enquiries. This includes receiving and screening calls, emails and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution. Foster a culture of collaboration between key stakeholders and other Executive Assistants and Administrative Support within the Group Coordinate meetings as well as providing administrative support where relevant, including the preparation and distribution of meeting agendas and materials, also transcribing, sourcing material, preparing documents, reports, tables and charts; distributing as appropriate. Determine priority of matters of attention, redirect matters relevant individuals to handle where possible, or handle matters personally, as appropriate. Keep the Leadership Team advised of time-sensitive and priority issues, ensuring appropriate follow-up. Sort and triage mail; maintain e-mail and other address directories. Prepare, reconcile, and submit expense reports. Key Skills Organisation, you will be required to juggle multiple tasks and meet deadlines. Have a high attention to detail, ensuring accuracy in your work. Calm and composed with the ability to manage pressure well. The ability to build effective relationships with key stakeholders. Effective time management. Problem solving with the ability to provide solutions in good time. If you have the relevant skills and this is of interest, please contact Claire Bush today!
Apr 19, 2024
Full time
Executive Assistant Remote working, with weekly meetings in the office in Norwich Experience in a Project Management & Change environment is highly desirable A fantastic opportunity has arisen for an Executive Assistant to support the Leadership Team and office functions; IT & Change, Portfolio Management, H&S, Risk, Information Security, Governance Frameworks and Internal Communication. This role provides an opportunity to work in a friendly, fast-paced and agile environment, and to be involved in a variety of interesting projects. Responsibilities Work to support all aspects of daily work routine. Maintain calendars, including scheduling meetings, appointments, engagements, events, and travel (may include domestic and European) arrangements. Exercise discretion in committing time and evaluating needs. Serve as a liaison between the Leadership team for both internal and external enquiries. This includes receiving and screening calls, emails and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution. Foster a culture of collaboration between key stakeholders and other Executive Assistants and Administrative Support within the Group Coordinate meetings as well as providing administrative support where relevant, including the preparation and distribution of meeting agendas and materials, also transcribing, sourcing material, preparing documents, reports, tables and charts; distributing as appropriate. Determine priority of matters of attention, redirect matters relevant individuals to handle where possible, or handle matters personally, as appropriate. Keep the Leadership Team advised of time-sensitive and priority issues, ensuring appropriate follow-up. Sort and triage mail; maintain e-mail and other address directories. Prepare, reconcile, and submit expense reports. Key Skills Organisation, you will be required to juggle multiple tasks and meet deadlines. Have a high attention to detail, ensuring accuracy in your work. Calm and composed with the ability to manage pressure well. The ability to build effective relationships with key stakeholders. Effective time management. Problem solving with the ability to provide solutions in good time. If you have the relevant skills and this is of interest, please contact Claire Bush today!
We are delighted to be working with a well established, growing business based in Doncaster, who have an opportunity for an Administrative Assistant to join their finance team. The role will be integral in assisting with the day to day administrative function of the wider finance team, along with other departments where required. Duties: Collating and distributing daily, weekly, and monthly returns. Inputting data to Business Central. Query reconciliation. Processing of collections for invoicing using Business Central. Undertake additional administrative/project work as required. Communicate with suppliers/customers. Liaise with key stakeholders in other departments for effective communication and collaboration. Prepare ad hoc information and reports as and when required. General administration duties and day to day duties required to fulfil the role. Candidate requirements: Good standard of formal education, including GCSE Maths and English (Grade A - C) or equivalent. Strong IT Skills, including Microsoft Office and Excel is essential. Previous experience of working within a busy administrative role. Excellent communication skills. Ability to work under pressure whilst meeting tight deadlines. Strong organisational skills with the ability to priortise workload. Attention to detail, strong follow-up skills and proven ability to produce quality work. Knowledge of Business Central would be advantageous. Benefits: 25 days annual leave, plus bank holidays. Generous pension contribution. Private healthcare scheme. Onsite parking. If this role sounds of interest, or you would like any further information, please don't hesitate to get in touch. To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.
Apr 19, 2024
Full time
We are delighted to be working with a well established, growing business based in Doncaster, who have an opportunity for an Administrative Assistant to join their finance team. The role will be integral in assisting with the day to day administrative function of the wider finance team, along with other departments where required. Duties: Collating and distributing daily, weekly, and monthly returns. Inputting data to Business Central. Query reconciliation. Processing of collections for invoicing using Business Central. Undertake additional administrative/project work as required. Communicate with suppliers/customers. Liaise with key stakeholders in other departments for effective communication and collaboration. Prepare ad hoc information and reports as and when required. General administration duties and day to day duties required to fulfil the role. Candidate requirements: Good standard of formal education, including GCSE Maths and English (Grade A - C) or equivalent. Strong IT Skills, including Microsoft Office and Excel is essential. Previous experience of working within a busy administrative role. Excellent communication skills. Ability to work under pressure whilst meeting tight deadlines. Strong organisational skills with the ability to priortise workload. Attention to detail, strong follow-up skills and proven ability to produce quality work. Knowledge of Business Central would be advantageous. Benefits: 25 days annual leave, plus bank holidays. Generous pension contribution. Private healthcare scheme. Onsite parking. If this role sounds of interest, or you would like any further information, please don't hesitate to get in touch. To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.
Dental Receptionist / Administrative Assistant Competitive Compensation Package: We value your skills and knowledge, and we believe in rewarding our team accordingly. A competitive salary and the opportunity to increase this through training and development. We believe in recognising and appreciating your hard work! Professional Growth Opportunities : We encourage and support professional development. As a member of the team you will have access to ongoing training and educational opportunities to enhance your skills and expand your knowledge Collaborative and Supportive Environment : We nurture a positive and inclusive work environment where teamwork, collaboration, and mutual support are highly valued. Working alongside experienced colleagues who will mentor and support you in expanding your dental knowledge. Generous Benefits Package : In addition to competitive salary, we provide a comprehensive benefits package that includes subsidised private healthcare, company pension, accrued extra holidays based on length of service, free or subsidised treatment for team members and annual appraisals. Reception: The ideal candidate will be well-presented and articulate, highly organised with excellent time management, a positive and friendly personality, calm with an ability to work under pressure, excellent attention to detail, passionate about learning all aspects of dentistry and developing your role, a team player who can work independently, results-driven This is a full time position, working Monday to Friday with a negotiable salary. This post could be suitable for someone who is looking for a change of career direction, but has a minimum of one year receptionist or administrative experience within a corporate or hospitality setting. To apply for this exciting opportunity within our friendly team please send us your C.V. now .
Apr 19, 2024
Full time
Dental Receptionist / Administrative Assistant Competitive Compensation Package: We value your skills and knowledge, and we believe in rewarding our team accordingly. A competitive salary and the opportunity to increase this through training and development. We believe in recognising and appreciating your hard work! Professional Growth Opportunities : We encourage and support professional development. As a member of the team you will have access to ongoing training and educational opportunities to enhance your skills and expand your knowledge Collaborative and Supportive Environment : We nurture a positive and inclusive work environment where teamwork, collaboration, and mutual support are highly valued. Working alongside experienced colleagues who will mentor and support you in expanding your dental knowledge. Generous Benefits Package : In addition to competitive salary, we provide a comprehensive benefits package that includes subsidised private healthcare, company pension, accrued extra holidays based on length of service, free or subsidised treatment for team members and annual appraisals. Reception: The ideal candidate will be well-presented and articulate, highly organised with excellent time management, a positive and friendly personality, calm with an ability to work under pressure, excellent attention to detail, passionate about learning all aspects of dentistry and developing your role, a team player who can work independently, results-driven This is a full time position, working Monday to Friday with a negotiable salary. This post could be suitable for someone who is looking for a change of career direction, but has a minimum of one year receptionist or administrative experience within a corporate or hospitality setting. To apply for this exciting opportunity within our friendly team please send us your C.V. now .
Administrator Location: Stonehouse, Gloucestershire Hours: Part-Time 30 hours p/w, 09:00am - 15:00pm Monday to Friday Salary: 12.00 per hour Our client is looking for an Administrator to join their team on a part-time basis. They are flexible with working hours; however, it is essential that you are available to work Monday and Tuesday 09:00am to 15:00pm As an administrator, you will be responsible for overseeing and coordinating day-to-day administrative tasks whilst providing support to various departments, managing office operations, and ensuring efficient workflow. Key Responsibilities of an Administrator Complete administration tasks to a high standard. Maintain and update databases, spreadsheets, and other records as required (Sage50). Maintain office supplies inventory by checking stock, anticipating needs, placing, and expediting orders, and verifying receipt of supplies. Ensure office equipment is functioning properly and arrange for repairs or maintenance when necessary. Oversee office cleanliness and organisation. Contact clients via phone, email, and face to face. Liaise with providers and other external stakeholders. Key Skills of an Administrator Proven experience as an administrator, office assistant, or similar role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organisational and time management skills. Strong attention to detail and problem-solving abilities. Effective communication skills, both written and verbal. Ability to multitask and prioritise tasks in a fast-paced environment. To be considered for this role, please contact Katie at First Base!
Apr 19, 2024
Full time
Administrator Location: Stonehouse, Gloucestershire Hours: Part-Time 30 hours p/w, 09:00am - 15:00pm Monday to Friday Salary: 12.00 per hour Our client is looking for an Administrator to join their team on a part-time basis. They are flexible with working hours; however, it is essential that you are available to work Monday and Tuesday 09:00am to 15:00pm As an administrator, you will be responsible for overseeing and coordinating day-to-day administrative tasks whilst providing support to various departments, managing office operations, and ensuring efficient workflow. Key Responsibilities of an Administrator Complete administration tasks to a high standard. Maintain and update databases, spreadsheets, and other records as required (Sage50). Maintain office supplies inventory by checking stock, anticipating needs, placing, and expediting orders, and verifying receipt of supplies. Ensure office equipment is functioning properly and arrange for repairs or maintenance when necessary. Oversee office cleanliness and organisation. Contact clients via phone, email, and face to face. Liaise with providers and other external stakeholders. Key Skills of an Administrator Proven experience as an administrator, office assistant, or similar role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organisational and time management skills. Strong attention to detail and problem-solving abilities. Effective communication skills, both written and verbal. Ability to multitask and prioritise tasks in a fast-paced environment. To be considered for this role, please contact Katie at First Base!
Location: Holbeach Job: Transport Administrator (Nights) 4on 4 off Night Shift Temp to perm up to 24k per annum We are seeking a proactive Transport Admin Assistant with a minimum of 2 years experience in the transport industry to join our clients team. The primary responsibility of this role is to provide administrative support to drivers at the dispatch office. Join a highly successful transport and logistics business based in Holbeach offering job security and a supportive team environment. Key Responsibilities Assist drivers with paperwork and documentation. Communicate estimated time of arrivals (ETAs) effectively. Monitor and respond to emails promptly. Upload relevant information onto the database accurately Requirements: Minimum of 2 years' experience in the transport industry. Familiarity with ETAs and transport operations. Strong administrative and communication skills. Ability to work efficiently within a dynamic team environment. Attention to detail and accuracy in paperwork handling. If this sounds like you please click and apply or contact Recruit Mint Ltd
Apr 19, 2024
Full time
Location: Holbeach Job: Transport Administrator (Nights) 4on 4 off Night Shift Temp to perm up to 24k per annum We are seeking a proactive Transport Admin Assistant with a minimum of 2 years experience in the transport industry to join our clients team. The primary responsibility of this role is to provide administrative support to drivers at the dispatch office. Join a highly successful transport and logistics business based in Holbeach offering job security and a supportive team environment. Key Responsibilities Assist drivers with paperwork and documentation. Communicate estimated time of arrivals (ETAs) effectively. Monitor and respond to emails promptly. Upload relevant information onto the database accurately Requirements: Minimum of 2 years' experience in the transport industry. Familiarity with ETAs and transport operations. Strong administrative and communication skills. Ability to work efficiently within a dynamic team environment. Attention to detail and accuracy in paperwork handling. If this sounds like you please click and apply or contact Recruit Mint Ltd
Executive Admin Assistant 190 per day Temporary - 3 months - Office Based London - City Is this your ideal role? Are you eager for a fresh and dynamic opportunity as an Executive Admin Assistant within the Financial Services sector, situated in the heart of London? Our client is actively seeking a motivated and meticulously organised individual to provide temporary support to a team of professionals. We seek proactive candidates with prior experience in a similar setting. What you'll be responsible for: As an Executive Admin Assistant, your role encompasses various tasks, such as Diary Management, liaising with internal and external clients, organising meetings, coordinating complex travel arrangements, and fulfilling general administrative duties as needed. What you will need: We are seeking a dynamic candidate with strong interpersonal skills to manage client relationships in the City. They should thrive in a pressured environment, be flexible in their approach, and exhibit a positive attitude with strong attention to detail. Additionally, they should be team-oriented, solution-focused, and capable of leading by example. If you are a proactive and a highly organised individual with a passion for delivering exceptional Executive Administrative Assistance I would like to hear from you. Apply now and take the first step towards an exciting new career in the heart of the City. Apply now for consideration.
Apr 18, 2024
Seasonal
Executive Admin Assistant 190 per day Temporary - 3 months - Office Based London - City Is this your ideal role? Are you eager for a fresh and dynamic opportunity as an Executive Admin Assistant within the Financial Services sector, situated in the heart of London? Our client is actively seeking a motivated and meticulously organised individual to provide temporary support to a team of professionals. We seek proactive candidates with prior experience in a similar setting. What you'll be responsible for: As an Executive Admin Assistant, your role encompasses various tasks, such as Diary Management, liaising with internal and external clients, organising meetings, coordinating complex travel arrangements, and fulfilling general administrative duties as needed. What you will need: We are seeking a dynamic candidate with strong interpersonal skills to manage client relationships in the City. They should thrive in a pressured environment, be flexible in their approach, and exhibit a positive attitude with strong attention to detail. Additionally, they should be team-oriented, solution-focused, and capable of leading by example. If you are a proactive and a highly organised individual with a passion for delivering exceptional Executive Administrative Assistance I would like to hear from you. Apply now and take the first step towards an exciting new career in the heart of the City. Apply now for consideration.