Our esteemed client is seeking a Secretary to join their expanding team. As a Medical Secretary, you will play a crucial role in ensuring efficient administrative operations and providing exceptional support to our medical staff. Training will be provided to an experienced Secretary looking to get into a medical role. Duties will include but not be limited to the following: Greet patients and visitors, ensuring a compassionate and professional demeanour at all times. Answer incoming calls and schedule appointments Maintain patient records by accurately collecting and entering medical information. Coordinate and schedule various medical procedures, tests, and follow-up appointments for patients. Prepare and distribute medical reports and correspondence for healthcare professionals. Manage patient billing, including verifying insurance coverage, processing payments, and handling related paperwork. Maintain inventory of office supplies, order necessary items, and ensure proper stock levels. Training will be provided to an experienced Secretary looking to get into a medical role. The ideal candidate will have the following: Excellent communication and interpersonal skills, both verbal and written. Exceptional organisational and multitasking abilities with keen attention to detail. Ability to work well under pressure and adapt to changing situations. Strong computer skills, including knowledge of Microsoft Office Suite. Hours for this role are Monday to Friday 8am - 4pm with a rota for late shifts of 10am - 6pm Due to the unprecedented volume of response, we are currently receiving, regrettably we are no longer able to respond to every application individually. If you have not heard back from us within 48 hours, please assume your application for this role has been unsuccessful. We do read each CV carefully and if the situation changes or another potentially suitable role becomes active, we will be back in contact
Apr 19, 2024
Full time
Our esteemed client is seeking a Secretary to join their expanding team. As a Medical Secretary, you will play a crucial role in ensuring efficient administrative operations and providing exceptional support to our medical staff. Training will be provided to an experienced Secretary looking to get into a medical role. Duties will include but not be limited to the following: Greet patients and visitors, ensuring a compassionate and professional demeanour at all times. Answer incoming calls and schedule appointments Maintain patient records by accurately collecting and entering medical information. Coordinate and schedule various medical procedures, tests, and follow-up appointments for patients. Prepare and distribute medical reports and correspondence for healthcare professionals. Manage patient billing, including verifying insurance coverage, processing payments, and handling related paperwork. Maintain inventory of office supplies, order necessary items, and ensure proper stock levels. Training will be provided to an experienced Secretary looking to get into a medical role. The ideal candidate will have the following: Excellent communication and interpersonal skills, both verbal and written. Exceptional organisational and multitasking abilities with keen attention to detail. Ability to work well under pressure and adapt to changing situations. Strong computer skills, including knowledge of Microsoft Office Suite. Hours for this role are Monday to Friday 8am - 4pm with a rota for late shifts of 10am - 6pm Due to the unprecedented volume of response, we are currently receiving, regrettably we are no longer able to respond to every application individually. If you have not heard back from us within 48 hours, please assume your application for this role has been unsuccessful. We do read each CV carefully and if the situation changes or another potentially suitable role becomes active, we will be back in contact
The Recruitment Co are Recruiting for Permanent Secretary for their client based in Brechin to start immediately. Pay: 22,000 - 24,000 Per Annum Location: Brechin Hours: Monday - Friday 9am - 5pm with a 1 Hour and 15 Minutes break Contract: Permanent Duties: Digital Audio typing Answering calls, taking messages and handling correspondence Maintaining diaries and arranging appointments Preparing and collating reports Filing Organising and servicing meetings (producing agendas and taking minutes) Managing databases and systems Required Skills: Experience within a Secretary role High level of customer service skills Detail oriented Works well in part of a team Proficient in the use of MS Packages If interested, apply to today to discuss further! CPDUNDEE The Recruitment Co. is an equal opportunities employer and we're committed to diversity and inclusion in the workplace.
Apr 19, 2024
Full time
The Recruitment Co are Recruiting for Permanent Secretary for their client based in Brechin to start immediately. Pay: 22,000 - 24,000 Per Annum Location: Brechin Hours: Monday - Friday 9am - 5pm with a 1 Hour and 15 Minutes break Contract: Permanent Duties: Digital Audio typing Answering calls, taking messages and handling correspondence Maintaining diaries and arranging appointments Preparing and collating reports Filing Organising and servicing meetings (producing agendas and taking minutes) Managing databases and systems Required Skills: Experience within a Secretary role High level of customer service skills Detail oriented Works well in part of a team Proficient in the use of MS Packages If interested, apply to today to discuss further! CPDUNDEE The Recruitment Co. is an equal opportunities employer and we're committed to diversity and inclusion in the workplace.
Medical Secretary (GP Practice) London, N1 15-16 per hour per hour, depending on experience. Temping and ongoing placements. Full and Part-time hours available. We require EMIS or System 1 trained GP Medical Secretaries who are looking to join a growing and enthusiastic Medical Practice team. Your duties will include: - Emis web - Lexacom dictations - E-Referrals - Speadsheets - Minute taking - Tasks completion About you: - MUST have experience with EMIS web / System 1 (PLEASE NOTE - if there is no experience with EMIS web or System 1 you will not be considered). - Positive, can-do attitude and attention to detail - Patient and kind - Well-presented and professional If you are System 1 or EMIS trained and have GP Secretary experience - click apply now.
Apr 19, 2024
Seasonal
Medical Secretary (GP Practice) London, N1 15-16 per hour per hour, depending on experience. Temping and ongoing placements. Full and Part-time hours available. We require EMIS or System 1 trained GP Medical Secretaries who are looking to join a growing and enthusiastic Medical Practice team. Your duties will include: - Emis web - Lexacom dictations - E-Referrals - Speadsheets - Minute taking - Tasks completion About you: - MUST have experience with EMIS web / System 1 (PLEASE NOTE - if there is no experience with EMIS web or System 1 you will not be considered). - Positive, can-do attitude and attention to detail - Patient and kind - Well-presented and professional If you are System 1 or EMIS trained and have GP Secretary experience - click apply now.
Our client is seeking a Legal Secretary to provide a high-quality, professional support service. The right candidate will need previous administrative or secretarial experience, strong team working skills, commitment to delivering exceptional client service and a proactive approach to make a positive difference. Good interpersonal skills are important in this role, as is empathy, and a caring style (caring both about your colleagues and about the outcome of each task you perform). Also, a willingness to adapt your style and approach to your colleagues' needs to see different tasks through to completion. This is a full-time role based in the office. Company Benefits: Free parking on site Career development opportunities Opportunity to work alongside industry-leading lawyers Pension scheme Private Medical Insurance Life assurance Critical illness Insurance Buy/sell holiday scheme Dental insurance Key Responsibilities: Perform key administrative tasks as required by the team Undertake photocopying/ scanning of confidential documentation Manage team emails and carry out management of e-post and correspondence (internal and external) including drafting replies to routine correspondence when required File management Lead, manage and/or support the billing process/cycle using practice management system, 3E, including raising and processing invoices, dealing with time allocations/transfers, and producing WIP and debt reports Support lawyers with business development activities as required, such as pitching documents and scheduling meetings Assist in answering telephone calls promptly and relaying messages back to lawyers accurately and in a timely manner Provide cover for other secretaries during breaks, absences, and busy periods Act as a point of contact for clients in lawyers' absence, as required Support with internal projects relating to the team, or operational matters, as required Regularly offer assistance wherever possible Proactively seek work to assist other team members during quieter periods Provide a comprehensive and timely word processing service for the creation and amendment of documents using Microsoft Word, Excel, and PowerPoint Ensure documents returned to the lawyers accurately reflect the original request before returning work. This will include proof-reading the document, checking spelling, grammar, sense, amendments, and presentation Prepare, collate, and index legal documents Diary management and support for the team Arrange internal and external meetings, liaising with reception as required Organise and supporting all travel arrangements Perform any other relevant tasks required to provide support and assistance to the team. Experience and Skills Requirements: Intermediate knowledge of Microsoft Outlook, Word, PowerPoint, and Excel Intermediate formatting skills Good numerical skills Excellent English and grammar Proven ability to learn new IT systems, internal processes, and procedures Proven experience of working as an administrative assistant, secretary, or PA ideally within a legal environment Specific knowledge and experience of legal documentation, including the legal billing process Previous administrative, secretarial or PA experience Good interpersonal and communication skills; excellent accuracy and attention to detail A commitment to excellence and to delivering high levels of service Highly organised with strong time management skills and the ability to prioritise a varied workload Proactive and self-motivated with a practical, can-do approach Shows initiative and takes personal responsivity for own work and accountability for its quality A proven team player with an ability to build a positive rapport with clients and other employees Has the ability to adapt and change Flexible work ethic to meet the firm's requirements and willing to take on new responsibilities as required If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
Apr 19, 2024
Full time
Our client is seeking a Legal Secretary to provide a high-quality, professional support service. The right candidate will need previous administrative or secretarial experience, strong team working skills, commitment to delivering exceptional client service and a proactive approach to make a positive difference. Good interpersonal skills are important in this role, as is empathy, and a caring style (caring both about your colleagues and about the outcome of each task you perform). Also, a willingness to adapt your style and approach to your colleagues' needs to see different tasks through to completion. This is a full-time role based in the office. Company Benefits: Free parking on site Career development opportunities Opportunity to work alongside industry-leading lawyers Pension scheme Private Medical Insurance Life assurance Critical illness Insurance Buy/sell holiday scheme Dental insurance Key Responsibilities: Perform key administrative tasks as required by the team Undertake photocopying/ scanning of confidential documentation Manage team emails and carry out management of e-post and correspondence (internal and external) including drafting replies to routine correspondence when required File management Lead, manage and/or support the billing process/cycle using practice management system, 3E, including raising and processing invoices, dealing with time allocations/transfers, and producing WIP and debt reports Support lawyers with business development activities as required, such as pitching documents and scheduling meetings Assist in answering telephone calls promptly and relaying messages back to lawyers accurately and in a timely manner Provide cover for other secretaries during breaks, absences, and busy periods Act as a point of contact for clients in lawyers' absence, as required Support with internal projects relating to the team, or operational matters, as required Regularly offer assistance wherever possible Proactively seek work to assist other team members during quieter periods Provide a comprehensive and timely word processing service for the creation and amendment of documents using Microsoft Word, Excel, and PowerPoint Ensure documents returned to the lawyers accurately reflect the original request before returning work. This will include proof-reading the document, checking spelling, grammar, sense, amendments, and presentation Prepare, collate, and index legal documents Diary management and support for the team Arrange internal and external meetings, liaising with reception as required Organise and supporting all travel arrangements Perform any other relevant tasks required to provide support and assistance to the team. Experience and Skills Requirements: Intermediate knowledge of Microsoft Outlook, Word, PowerPoint, and Excel Intermediate formatting skills Good numerical skills Excellent English and grammar Proven ability to learn new IT systems, internal processes, and procedures Proven experience of working as an administrative assistant, secretary, or PA ideally within a legal environment Specific knowledge and experience of legal documentation, including the legal billing process Previous administrative, secretarial or PA experience Good interpersonal and communication skills; excellent accuracy and attention to detail A commitment to excellence and to delivering high levels of service Highly organised with strong time management skills and the ability to prioritise a varied workload Proactive and self-motivated with a practical, can-do approach Shows initiative and takes personal responsivity for own work and accountability for its quality A proven team player with an ability to build a positive rapport with clients and other employees Has the ability to adapt and change Flexible work ethic to meet the firm's requirements and willing to take on new responsibilities as required If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
About Abbott Abbott is a global healthcare leader, creating breakthrough science to improve people's health. We're always looking towards the future, anticipating changes in medical science and technology. The Opportunity This position works out of our Maidenhead location in the Corporate Financial Services division. MAIN PURPOSE OF JOB Leads the in-house Pensions Team providing support and information to Company Management, the Trustee Directors and all active members of both pension schemes across multiple sites and business divisions. This involves ensuring that adequate support is in place to support members transitioning as a result of corporate acquisitions or divestments within a complex corporate group and to members seeking to understand their options as they approach retirement. Actively supports the UK entity and the Trustee in the relationship with the US parent company in relation to Treasury and HR functions. The role acts as Secretary to the Trustee of the Abbott Laboratories Pension Fund (1966), supporting the Chairman of the Trustee in taking decisive action to deliver the objectives of the Board. This encompasses the ownership of multiple relationships with key professional advisors and management of a budget in excess of £2 million. Acts as a technical expert in support of both the Trustee Board and the Company. This includes leading the continuous assessment of the requirements of pension schemes due to the evolving regulatory environment and the implications of pensions tax regulations on individuals in a changing environment. This position leads, manages and directs all elements of pension administration and communication for the Abbott Laboratories Pension Fund (1966), dealing with around 4,000 members. This position leads, manages and directs all elements of pension administration and communication for Abbott Retirement Saver (2015) including automatic enrolment of all new hires, dealing with over 1,700 employees who are members. KNOWLEDGE AND EXPERIENCE Extensive experience of managing all aspects of both DB and DC pension funds including acting as Secretary to the Trustee. Ability to communicate effectively at all levels within a complex corporate environment. Significant project management experience. Thorough understanding of personal taxation as it relates to pensions and specifically high earners. Professional qualification to APMI or equivalent with membership of PMI. ACCOUNTABILITIES Manages all aspects of governance, support and delivery for the Trustee Board through the role of Secretary to the Trustee, including preparing, running and minuting Trustee Meetings. Leads representation in all key relationships with professional advisors to both the Trustee and the Company. Seeks and evaluates expert technical advice to deliver structured and targeted support to decision makers. Monitors administration performance against service level agreements and ensures all member issues are resolved in a timely fashion. Leads in the production of all member communications for the Abbott Laboratories Pension Fund (1966) seeking appropriate input from third party experts, internal stakeholders and the Trustee Board. Ensures consistent high quality of communication content and presentation through a rigorous review process, including oversight of the scheme website and its frequent updates. Leads the relationship with the provider of the Abbott Retirement Saver (2015) to optimise member communications within the constraints of operating within a Master Trust, including the content of the scheme website and of the members' guides for the employees of the various employers. Ensures compliance with applicable legislation, regulation and Regulator guidance maintaining an up to date knowledge in these areas including the delivery and coordination of all necessary training for the Trustee Board. Responsible for ensuring adequate internal financial controls and administrative procedures are maintained throughout the pensions function. Responsible for ensuring that the Trustee's Annual Report and Accounts is prepared, audited and signed off within the statutory deadline. Leads the Trustee Board in operating Integrated Risk Management, including ensuring that there is an adequate covenant review driving the Trustee Board's approach to funding and investment matters. Leads the regular review of the Trustee Risk Register and proactively addresses issues identified. Partners with HR and Payroll in benefit design and administration issues to ensure all appropriate administration and tax considerations have been captured. Leads the review of the Company's pension provision and of features of the two pension schemes. Evaluates the impact of changes in taxation and provides recommendations to address strategic challenges. Leads and directs all activities of the pensions office staff ensuring adequate resourcing, training and development of key personnel. Manages the activities of the third party administrator of the Abbott Laboratories Pension Fund (1966) and of the provider of the Abbott Retirement Saver (2015). Drives achievement of optimal levels of operational and administrative support for members of both schemes. Coordinates and evaluates detailed technical analysis in support of funding issues arising from triennial actuarial valuations. This support is provided to both the Finance Director and the Trustee and it is critical that the jobholder must be able to remain independent and manage any tension between responsibilities to the Company and to the Trustee. Budgetary responsibility for management of Trustee expenditure exceeding £2 million annually. Negotiates with key providers to ensure value for money and conducts supplier evaluations and tender exercises as required. Oversees the application of the Trustee Internal Dispute Resolution procedure for the Abbott Laboratories Pension Fund (1966) to ensure any member complaints are dealt with quickly and appropriately. Raises any member issues with the Provider of the Abbott Retirement Saver (2015) and ensures that they are resolved effectively. Oversees automatic enrolment and automatic re-enrolment to ensure that all Abbott employers in the UK comply with their duties and that compliance is registered with The Pensions Regulator. Manages the annual renewal processes following every annual pay review, including calculation and supply of the necessary earnings data for Mercer. Manages the checking and where necessary corrections of the benefit statement data generated by Mercer. Liaises as required with EY, providing them with information and documentation which they use in connection with the annual Corporate audit. Proactively identifies pension related issues creating opportunities or requiring decisions from the Company and the Trustee, making recommendations and where appropriate ensuring that appropriate professional advice is given. Maintains a quarterly breakdown of actual spending v budget for the Trustee. Completes the quarterly survey required by the Office for National Statistics. Carries out other tasks and duties as and when required. DECISION MAKING AUTHORITY Direction of UK Pension operations. Leads multiple relationships with professional advisors. Leads the management of Trustee Board activities and delivers Trustee objectives. Approves, within specified parameters, payments to consultants in remuneration for work authorised by the Trustee Board and work authorised by the Company. Expert stakeholder in employee benefit and taxation decisions. WHAT WE OFFER As you'd expect from a global healthcare company, we offer a fantastic range of benefits including competitive salaries, a superb defined contribution pension scheme, private healthcare, life assurance and a flexible benefits scheme. Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity. Connect with us at , on Facebook at and on
Apr 19, 2024
Full time
About Abbott Abbott is a global healthcare leader, creating breakthrough science to improve people's health. We're always looking towards the future, anticipating changes in medical science and technology. The Opportunity This position works out of our Maidenhead location in the Corporate Financial Services division. MAIN PURPOSE OF JOB Leads the in-house Pensions Team providing support and information to Company Management, the Trustee Directors and all active members of both pension schemes across multiple sites and business divisions. This involves ensuring that adequate support is in place to support members transitioning as a result of corporate acquisitions or divestments within a complex corporate group and to members seeking to understand their options as they approach retirement. Actively supports the UK entity and the Trustee in the relationship with the US parent company in relation to Treasury and HR functions. The role acts as Secretary to the Trustee of the Abbott Laboratories Pension Fund (1966), supporting the Chairman of the Trustee in taking decisive action to deliver the objectives of the Board. This encompasses the ownership of multiple relationships with key professional advisors and management of a budget in excess of £2 million. Acts as a technical expert in support of both the Trustee Board and the Company. This includes leading the continuous assessment of the requirements of pension schemes due to the evolving regulatory environment and the implications of pensions tax regulations on individuals in a changing environment. This position leads, manages and directs all elements of pension administration and communication for the Abbott Laboratories Pension Fund (1966), dealing with around 4,000 members. This position leads, manages and directs all elements of pension administration and communication for Abbott Retirement Saver (2015) including automatic enrolment of all new hires, dealing with over 1,700 employees who are members. KNOWLEDGE AND EXPERIENCE Extensive experience of managing all aspects of both DB and DC pension funds including acting as Secretary to the Trustee. Ability to communicate effectively at all levels within a complex corporate environment. Significant project management experience. Thorough understanding of personal taxation as it relates to pensions and specifically high earners. Professional qualification to APMI or equivalent with membership of PMI. ACCOUNTABILITIES Manages all aspects of governance, support and delivery for the Trustee Board through the role of Secretary to the Trustee, including preparing, running and minuting Trustee Meetings. Leads representation in all key relationships with professional advisors to both the Trustee and the Company. Seeks and evaluates expert technical advice to deliver structured and targeted support to decision makers. Monitors administration performance against service level agreements and ensures all member issues are resolved in a timely fashion. Leads in the production of all member communications for the Abbott Laboratories Pension Fund (1966) seeking appropriate input from third party experts, internal stakeholders and the Trustee Board. Ensures consistent high quality of communication content and presentation through a rigorous review process, including oversight of the scheme website and its frequent updates. Leads the relationship with the provider of the Abbott Retirement Saver (2015) to optimise member communications within the constraints of operating within a Master Trust, including the content of the scheme website and of the members' guides for the employees of the various employers. Ensures compliance with applicable legislation, regulation and Regulator guidance maintaining an up to date knowledge in these areas including the delivery and coordination of all necessary training for the Trustee Board. Responsible for ensuring adequate internal financial controls and administrative procedures are maintained throughout the pensions function. Responsible for ensuring that the Trustee's Annual Report and Accounts is prepared, audited and signed off within the statutory deadline. Leads the Trustee Board in operating Integrated Risk Management, including ensuring that there is an adequate covenant review driving the Trustee Board's approach to funding and investment matters. Leads the regular review of the Trustee Risk Register and proactively addresses issues identified. Partners with HR and Payroll in benefit design and administration issues to ensure all appropriate administration and tax considerations have been captured. Leads the review of the Company's pension provision and of features of the two pension schemes. Evaluates the impact of changes in taxation and provides recommendations to address strategic challenges. Leads and directs all activities of the pensions office staff ensuring adequate resourcing, training and development of key personnel. Manages the activities of the third party administrator of the Abbott Laboratories Pension Fund (1966) and of the provider of the Abbott Retirement Saver (2015). Drives achievement of optimal levels of operational and administrative support for members of both schemes. Coordinates and evaluates detailed technical analysis in support of funding issues arising from triennial actuarial valuations. This support is provided to both the Finance Director and the Trustee and it is critical that the jobholder must be able to remain independent and manage any tension between responsibilities to the Company and to the Trustee. Budgetary responsibility for management of Trustee expenditure exceeding £2 million annually. Negotiates with key providers to ensure value for money and conducts supplier evaluations and tender exercises as required. Oversees the application of the Trustee Internal Dispute Resolution procedure for the Abbott Laboratories Pension Fund (1966) to ensure any member complaints are dealt with quickly and appropriately. Raises any member issues with the Provider of the Abbott Retirement Saver (2015) and ensures that they are resolved effectively. Oversees automatic enrolment and automatic re-enrolment to ensure that all Abbott employers in the UK comply with their duties and that compliance is registered with The Pensions Regulator. Manages the annual renewal processes following every annual pay review, including calculation and supply of the necessary earnings data for Mercer. Manages the checking and where necessary corrections of the benefit statement data generated by Mercer. Liaises as required with EY, providing them with information and documentation which they use in connection with the annual Corporate audit. Proactively identifies pension related issues creating opportunities or requiring decisions from the Company and the Trustee, making recommendations and where appropriate ensuring that appropriate professional advice is given. Maintains a quarterly breakdown of actual spending v budget for the Trustee. Completes the quarterly survey required by the Office for National Statistics. Carries out other tasks and duties as and when required. DECISION MAKING AUTHORITY Direction of UK Pension operations. Leads multiple relationships with professional advisors. Leads the management of Trustee Board activities and delivers Trustee objectives. Approves, within specified parameters, payments to consultants in remuneration for work authorised by the Trustee Board and work authorised by the Company. Expert stakeholder in employee benefit and taxation decisions. WHAT WE OFFER As you'd expect from a global healthcare company, we offer a fantastic range of benefits including competitive salaries, a superb defined contribution pension scheme, private healthcare, life assurance and a flexible benefits scheme. Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity. Connect with us at , on Facebook at and on
Looking for a new opportunity? Want to join a friendly team and receive great benefits? If so, a very successful Milton Keynes based Chartered Accountants company are seeking a Secretary/Administration support to join their team. Duties of the role: Online filing of personal and Corporation tax returns and submitting accounts. Compiling emails to clients. Typing letters, reports, and documents, including mail merges Company Secretarial processing, including confirmation statements, share transfers etc. Dealing with incoming/outgoing post. Managing diaries Dealing with general filing and administrative tasks, including document scanning and onboarding clients Taking overflow calls Onboarding of clients Skills: Good IT skills, proficient in Microsoft packages To be thorough, precise, produce accurate work to meet deadlines To be able to work under pressure during busy times Excellent organisational skills and experience with working in a fast paced, professional office environment. Accountancy/legal secretarial background preferred Company Secretarial and Personal Tax would be advantageous Benefits and employment details: Annual Christmas Bonus equivalent to 1 week's salary Salary Sacrifice Pension Scheme, all staff are auto enrolled. (Employer: 5%, Employee: 3%) subject to eligibility. Private Medical Insurance following completion of 3 months service (this is a taxable benefit) Death in service scheme cover (4x salary) Group Income Protection Scheme (non-contributory) following completion of 3 months service. Annual Leave will be 25 days per annum (pro rata). 3 days are normally taken at Christmas/New Year. Full time role - Monday to Friday Remuneration will be dependent on experience and qualifications Right to work in the UK required Please apply for this position if you feel as though this role suites you!
Apr 19, 2024
Full time
Looking for a new opportunity? Want to join a friendly team and receive great benefits? If so, a very successful Milton Keynes based Chartered Accountants company are seeking a Secretary/Administration support to join their team. Duties of the role: Online filing of personal and Corporation tax returns and submitting accounts. Compiling emails to clients. Typing letters, reports, and documents, including mail merges Company Secretarial processing, including confirmation statements, share transfers etc. Dealing with incoming/outgoing post. Managing diaries Dealing with general filing and administrative tasks, including document scanning and onboarding clients Taking overflow calls Onboarding of clients Skills: Good IT skills, proficient in Microsoft packages To be thorough, precise, produce accurate work to meet deadlines To be able to work under pressure during busy times Excellent organisational skills and experience with working in a fast paced, professional office environment. Accountancy/legal secretarial background preferred Company Secretarial and Personal Tax would be advantageous Benefits and employment details: Annual Christmas Bonus equivalent to 1 week's salary Salary Sacrifice Pension Scheme, all staff are auto enrolled. (Employer: 5%, Employee: 3%) subject to eligibility. Private Medical Insurance following completion of 3 months service (this is a taxable benefit) Death in service scheme cover (4x salary) Group Income Protection Scheme (non-contributory) following completion of 3 months service. Annual Leave will be 25 days per annum (pro rata). 3 days are normally taken at Christmas/New Year. Full time role - Monday to Friday Remuneration will be dependent on experience and qualifications Right to work in the UK required Please apply for this position if you feel as though this role suites you!
Full time, Aberdeen with a salary: up to 32k + performance bonus and annual company bonus We are looking for a dedicated Secretary/EA to work collaboratively as part of a highly successful private client team. As an Executive Assistant, you will provide crucial support to the private client practice area and ensure the delivery of top-notch services to the firms external clients. If you currently are a Legal Secretary looking for your next move up we still want to hear from you, this may the perfect opportunity for you to progress your career. Day to day you will be involved with: - Diary management - Proactive mailbox management - Drafting Letters of Engagement - Maintaining data room sites - Updating contacts and distribution lists - Compiling and updating records - File management - Billing support - Business development tasks - Travel coordination - Minute taking - Social media profile management To be shortlisted you will come with: - Experience in a conveyancing secretarial role - Ability to work under pressure with tight deadlines - Strong initiative and communication skills - Team player with flexibility in tasks - Professional image and proactive service mindset - Willingness to adapt to changing work practices If this is the EA role you've been waiting for, please do not hesitate to apply - interviews will commence immanently Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
Apr 19, 2024
Full time
Full time, Aberdeen with a salary: up to 32k + performance bonus and annual company bonus We are looking for a dedicated Secretary/EA to work collaboratively as part of a highly successful private client team. As an Executive Assistant, you will provide crucial support to the private client practice area and ensure the delivery of top-notch services to the firms external clients. If you currently are a Legal Secretary looking for your next move up we still want to hear from you, this may the perfect opportunity for you to progress your career. Day to day you will be involved with: - Diary management - Proactive mailbox management - Drafting Letters of Engagement - Maintaining data room sites - Updating contacts and distribution lists - Compiling and updating records - File management - Billing support - Business development tasks - Travel coordination - Minute taking - Social media profile management To be shortlisted you will come with: - Experience in a conveyancing secretarial role - Ability to work under pressure with tight deadlines - Strong initiative and communication skills - Team player with flexibility in tasks - Professional image and proactive service mindset - Willingness to adapt to changing work practices If this is the EA role you've been waiting for, please do not hesitate to apply - interviews will commence immanently Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
Full time, Aberdeen with a salary: up to 32k + performance bonus and annual company bonus We are looking for a dedicated Secretary/EA to work collaboratively as part of a highly successful conveyancing team. As an Executive Assistant, you will provide crucial support to the Real Estate practice area and ensure the delivery of top-notch services to the firms external clients. Day to day you will be involved with: - Diary management - Proactive mailbox management - Drafting Letters of Engagement - Maintaining data room sites - Updating contacts and distribution lists - Compiling and updating records - File management - Billing support - Business development tasks - Travel coordination - Minute taking - Social media profile management To be shortlisted you will come with: - Experience in a conveyancing secretarial role - Ability to work under pressure with tight deadlines - Strong initiative and communication skills - Team player with flexibility in tasks - Professional image and proactive service mindset - Willingness to adapt to changing work practices If this is the EA role you've been waiting for, please do not hesitate to apply - interviews will commence immanently Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
Apr 19, 2024
Full time
Full time, Aberdeen with a salary: up to 32k + performance bonus and annual company bonus We are looking for a dedicated Secretary/EA to work collaboratively as part of a highly successful conveyancing team. As an Executive Assistant, you will provide crucial support to the Real Estate practice area and ensure the delivery of top-notch services to the firms external clients. Day to day you will be involved with: - Diary management - Proactive mailbox management - Drafting Letters of Engagement - Maintaining data room sites - Updating contacts and distribution lists - Compiling and updating records - File management - Billing support - Business development tasks - Travel coordination - Minute taking - Social media profile management To be shortlisted you will come with: - Experience in a conveyancing secretarial role - Ability to work under pressure with tight deadlines - Strong initiative and communication skills - Team player with flexibility in tasks - Professional image and proactive service mindset - Willingness to adapt to changing work practices If this is the EA role you've been waiting for, please do not hesitate to apply - interviews will commence immanently Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
We are seeking a part-time Legal Secretary to join our 'Business and Organisations' team - supporting our lawyers across the division in areas that include Employment, Company and Commercial. The role is based from our modern offices in Chandlers Ford (near Southampton), which offers great open plan working and an on-site staff restaurant/coffee shop. The role is offered on a 21 hour per week basis (reference to a 35 hour per week full-time equivalent). We are ideally seeking an individual 5 days per week, and consequently the role might suit an individual seeking shorter working days or 'school hours' to fit around other commitments. We are flexible regarding the exact working pattern, so an earlier start or a later finish or 'school hours' can be considered. This is an opportunity working as part of a small team comprised of several administrative assistants, and a small number of legal secretaries. This team provides comprehensive support to our solicitors, partners and Clients. The team structure allows people to build long-lasting and strong working relationships with their colleagues, and enables good support for each of the team to ensure an even distribution of workload. This is a varied role and as such, you'll be involved in helping the team achieve excellent outcomes for our Clients through: File management - assisting the administrators in the proper opening and closing Client accounts and assisting with the necessary legal checks including AML (anti-money laundering). Collating and retaining accurate records and logs of Client information. Document drafting - creation of letters from written or audio notes/dictation, ensuring accurately typed and formatted to a high standard Client communication - assisting Clients directly by phone, in writing by post and email Diary management - supporting ensuring that client and internal team members diaries are organized and up to date Accounts - assisting with the timely billing of clients, in conjunction with our finance team Marketing - being directly involved in the set up of marketing campaigns in conjunction with the marketing team, including events and other marketing related activities General administration - helping with general administration and assisting our teams deliver outstanding client service Why join us? We are trying to create the best regional law firm to work for. We are a career firm, and care as much about your career as you do. We offer excellent opportunities for personal development and this role offers the breadth of activity to really help individuals to learn new skills. What we Look For We are seeking an individual with previous secretarial experience gained in a law firm. You'll have great communication skills, strong attention to detail and an eagerness to help others. You'll have experience of working with dictation tools, case management software and be familiar with legal working practices. We are a friendly team, and look for people who enjoy working with others. You'll have great attention to detail, good Microsoft Outlook and Word skills, and enjoy client communication (by both phone and email). If you have this experience and are seeking to join a growing, fun and professional law firm - we'd strongly encourage you to apply.
Apr 19, 2024
Full time
We are seeking a part-time Legal Secretary to join our 'Business and Organisations' team - supporting our lawyers across the division in areas that include Employment, Company and Commercial. The role is based from our modern offices in Chandlers Ford (near Southampton), which offers great open plan working and an on-site staff restaurant/coffee shop. The role is offered on a 21 hour per week basis (reference to a 35 hour per week full-time equivalent). We are ideally seeking an individual 5 days per week, and consequently the role might suit an individual seeking shorter working days or 'school hours' to fit around other commitments. We are flexible regarding the exact working pattern, so an earlier start or a later finish or 'school hours' can be considered. This is an opportunity working as part of a small team comprised of several administrative assistants, and a small number of legal secretaries. This team provides comprehensive support to our solicitors, partners and Clients. The team structure allows people to build long-lasting and strong working relationships with their colleagues, and enables good support for each of the team to ensure an even distribution of workload. This is a varied role and as such, you'll be involved in helping the team achieve excellent outcomes for our Clients through: File management - assisting the administrators in the proper opening and closing Client accounts and assisting with the necessary legal checks including AML (anti-money laundering). Collating and retaining accurate records and logs of Client information. Document drafting - creation of letters from written or audio notes/dictation, ensuring accurately typed and formatted to a high standard Client communication - assisting Clients directly by phone, in writing by post and email Diary management - supporting ensuring that client and internal team members diaries are organized and up to date Accounts - assisting with the timely billing of clients, in conjunction with our finance team Marketing - being directly involved in the set up of marketing campaigns in conjunction with the marketing team, including events and other marketing related activities General administration - helping with general administration and assisting our teams deliver outstanding client service Why join us? We are trying to create the best regional law firm to work for. We are a career firm, and care as much about your career as you do. We offer excellent opportunities for personal development and this role offers the breadth of activity to really help individuals to learn new skills. What we Look For We are seeking an individual with previous secretarial experience gained in a law firm. You'll have great communication skills, strong attention to detail and an eagerness to help others. You'll have experience of working with dictation tools, case management software and be familiar with legal working practices. We are a friendly team, and look for people who enjoy working with others. You'll have great attention to detail, good Microsoft Outlook and Word skills, and enjoy client communication (by both phone and email). If you have this experience and are seeking to join a growing, fun and professional law firm - we'd strongly encourage you to apply.
Legal Secretary - Part Time (3 days per week) Do you have excellent secretarial skills and a passion for supporting legal professionals? Our client, a well-established law firm based in Stockport, is seeking a Legal Secretary to join their dynamic team on a part-time basis. As a Legal Secretary, you will have an opportunity to make a valuable contribution to the organisation by undertaking fee earning work under supervision. Your self-management skills and attention to detail will ensure the delivery of services at optimum speed and efficiency. Responsibilities: Prioritise work, maintain efficiency, and uphold client care standards Type dictations accurately and efficiently Assist fee earners in handling tasks on behalf of clients, following the firm's quality and risk management procedures Prepare court documents and bundles in accordance with instructions from fee earners Provide support to fee earners in their absence, taking calls, and assisting with urgent issues Keep clients updated without providing legal advice, making follow-up calls, and sending correspondence to accelerate service delivery Show initiative in requesting information and making inquiries to progress cases promptly Open new files with the support of fee earners and maintain accurate information Draught and send standard letters and manage non-standard letters with relevant enclosures Ensure accuracy and adherence to the firm's house style in all correspondence Raise bills and handle payments, liaising with the accounts team Coordinate the administrative element of managing filing, including opening, closing, storage, and retrieval of client files Support the team with various tasks such as copying, scanning, binding, and courier bookings Provide secretarial support, including appointment scheduling, travel arrangements, and diary management Undertake training to enhance legal, supervision, and ICT skills Skills and Qualifications: Strong typing skills (audio 70+ wpm) with attention to detail Excellent organisational and time management abilities Effective communication skills in various mediums Experience in legal secretarial roles, ideally within a Dispute Resolution team Proficient in Case Management and MS Word Familiarity with Case Management administration What our client offers: A supportive and inclusive work environment Training and development opportunities Competitive salary (Circa 22,425 depending on experience) Join our client's team and contribute to their success as a Legal Secretary. Apply now with your most up-to-date CV and a cover letter outlining your relevant experience and why you are the perfect fit for the role. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 19, 2024
Full time
Legal Secretary - Part Time (3 days per week) Do you have excellent secretarial skills and a passion for supporting legal professionals? Our client, a well-established law firm based in Stockport, is seeking a Legal Secretary to join their dynamic team on a part-time basis. As a Legal Secretary, you will have an opportunity to make a valuable contribution to the organisation by undertaking fee earning work under supervision. Your self-management skills and attention to detail will ensure the delivery of services at optimum speed and efficiency. Responsibilities: Prioritise work, maintain efficiency, and uphold client care standards Type dictations accurately and efficiently Assist fee earners in handling tasks on behalf of clients, following the firm's quality and risk management procedures Prepare court documents and bundles in accordance with instructions from fee earners Provide support to fee earners in their absence, taking calls, and assisting with urgent issues Keep clients updated without providing legal advice, making follow-up calls, and sending correspondence to accelerate service delivery Show initiative in requesting information and making inquiries to progress cases promptly Open new files with the support of fee earners and maintain accurate information Draught and send standard letters and manage non-standard letters with relevant enclosures Ensure accuracy and adherence to the firm's house style in all correspondence Raise bills and handle payments, liaising with the accounts team Coordinate the administrative element of managing filing, including opening, closing, storage, and retrieval of client files Support the team with various tasks such as copying, scanning, binding, and courier bookings Provide secretarial support, including appointment scheduling, travel arrangements, and diary management Undertake training to enhance legal, supervision, and ICT skills Skills and Qualifications: Strong typing skills (audio 70+ wpm) with attention to detail Excellent organisational and time management abilities Effective communication skills in various mediums Experience in legal secretarial roles, ideally within a Dispute Resolution team Proficient in Case Management and MS Word Familiarity with Case Management administration What our client offers: A supportive and inclusive work environment Training and development opportunities Competitive salary (Circa 22,425 depending on experience) Join our client's team and contribute to their success as a Legal Secretary. Apply now with your most up-to-date CV and a cover letter outlining your relevant experience and why you are the perfect fit for the role. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
We are seeking an experienced Senior Project Manager to play an instrumental part in the delivery of a mission critical programme. It is an exciting time to join AWE - following the Parliamentary announcement in 2020 by the Secretary of State for Defence, the Replacement Warhead Programme was initiated at AWE in 2022. As part of this, we have a responsibility for ensuring the provision of certified, maintained, and configured packaging and containers for nuclear materials. As part of a multi-disciplinary team, your focus will be on delivering the packaging capabilities needed for AWE to achieve its objectives. You will have the opportunity to shape and steer what is a once in a generation endeavour for AWE and the UK. Location: We are located in Berkshire - between Reading, Basingstoke, and Newbury. Salary: From 58,630 - 78,000 depending on experience and suitability. AWE has been voted one of the best 25 big companies to work for in the UK . As part of our People Promise, we have a range of benefits to suit you. These include: Time to recharge your batteries with 270 hours of annual leave (including bank holidays, plus every other Friday off!). Opportunities for Professional Career Development that include funding for the annual membership of a relevant professional body, and access to mentors & training. Employee assistance programme and occupational health services. Market leading contributory pension scheme. AWE life assurance. Discounts & salary sacrifice scheme - access to savings on a wide range of everyday spending. Relocation package available (terms & conditions apply). Whilst not to be considered a check list, candidates should be able to demonstrate some of the following: Knowledge of the Defence and Nuclear sector would be beneficial, especially with demonstrable experience in project delivery, manufacturing, and engineering. An academic qualification at degree level or higher in a STEM subject would be advantageous but is not essential. Confident in managing a complex array of internal/external interfaces and stakeholders. Experience to manage multiple and/or complex, high value, cross-functional portfolios, programmes, and projects. Experience to manage projects through a lifecycle and the associated governance, including stage gate approvals. Clear leadership and direction to drive team performance, competence, and talent. Ability to be a proactive role model who shares expertise through coaching, mentoring, and developing others in all aspects of project management such as leadership, methodology, tools, and people skills. Skills to create and update all project documentation, including project management plans and supporting risks, assumptions, actions, issues & dependencies. Experienced application of project management tools and techniques for budgeting, change management and project goal setting. Ability to effectively prioritise workload, resources, and deadlines within high pressure complex environments. A proven record to drive project deliverables forward through the establishment and leadership of a high performing and successful integrated project organisation. Robust stakeholder management skills and natural ability to build and maintain customer relationships. Demonstrable application of methods to track project deliverables including implementing key performance indicators and producing project progress reports. Ability to lead and initiate risk techniques to manage complex project risks and interdependencies with efficient mitigation and contingency plans. Ability to solve problems, with proven delivery of results through creative solutions and collaborating with cross-functional teams. Desire for continuous improvement through evaluation of both successes and failures. Positive attitude and willingness to be hands-on in a fast-paced, growing company. Dynamic and supportive approach to team management, encouraging and empowering team members to quickly adapt and respond to change and to adopt the company's vision. Key Accountabilities: Deliver assigned projects in accordance with requirements, operational constraints, time, cost, and quality. Lead, coach and develop a team of leaders and influence others at specialism or functional level to create and deliver operational plans. Maintain and promote high personal standards in environment, safety, health, security, and quality and be a great team player. Key Responsibilities: Manage projects with focus on Governance (compliance and reporting). Management of project resources (people, money). Lead the planning of the task/project or function. Lead, support, and initiate change against the Performance Measurement Baseline (PMB). Lead, initiate and perform risk and opportunity identification and subsequent actions. The Company may require you to fulfil any other reasonable duties aligned to your position from time to time in line with business needs. All candidates must be willing and able to obtain and maintain the necessary security clearance for the role. It can take several months for clearance to come through.
Apr 19, 2024
Full time
We are seeking an experienced Senior Project Manager to play an instrumental part in the delivery of a mission critical programme. It is an exciting time to join AWE - following the Parliamentary announcement in 2020 by the Secretary of State for Defence, the Replacement Warhead Programme was initiated at AWE in 2022. As part of this, we have a responsibility for ensuring the provision of certified, maintained, and configured packaging and containers for nuclear materials. As part of a multi-disciplinary team, your focus will be on delivering the packaging capabilities needed for AWE to achieve its objectives. You will have the opportunity to shape and steer what is a once in a generation endeavour for AWE and the UK. Location: We are located in Berkshire - between Reading, Basingstoke, and Newbury. Salary: From 58,630 - 78,000 depending on experience and suitability. AWE has been voted one of the best 25 big companies to work for in the UK . As part of our People Promise, we have a range of benefits to suit you. These include: Time to recharge your batteries with 270 hours of annual leave (including bank holidays, plus every other Friday off!). Opportunities for Professional Career Development that include funding for the annual membership of a relevant professional body, and access to mentors & training. Employee assistance programme and occupational health services. Market leading contributory pension scheme. AWE life assurance. Discounts & salary sacrifice scheme - access to savings on a wide range of everyday spending. Relocation package available (terms & conditions apply). Whilst not to be considered a check list, candidates should be able to demonstrate some of the following: Knowledge of the Defence and Nuclear sector would be beneficial, especially with demonstrable experience in project delivery, manufacturing, and engineering. An academic qualification at degree level or higher in a STEM subject would be advantageous but is not essential. Confident in managing a complex array of internal/external interfaces and stakeholders. Experience to manage multiple and/or complex, high value, cross-functional portfolios, programmes, and projects. Experience to manage projects through a lifecycle and the associated governance, including stage gate approvals. Clear leadership and direction to drive team performance, competence, and talent. Ability to be a proactive role model who shares expertise through coaching, mentoring, and developing others in all aspects of project management such as leadership, methodology, tools, and people skills. Skills to create and update all project documentation, including project management plans and supporting risks, assumptions, actions, issues & dependencies. Experienced application of project management tools and techniques for budgeting, change management and project goal setting. Ability to effectively prioritise workload, resources, and deadlines within high pressure complex environments. A proven record to drive project deliverables forward through the establishment and leadership of a high performing and successful integrated project organisation. Robust stakeholder management skills and natural ability to build and maintain customer relationships. Demonstrable application of methods to track project deliverables including implementing key performance indicators and producing project progress reports. Ability to lead and initiate risk techniques to manage complex project risks and interdependencies with efficient mitigation and contingency plans. Ability to solve problems, with proven delivery of results through creative solutions and collaborating with cross-functional teams. Desire for continuous improvement through evaluation of both successes and failures. Positive attitude and willingness to be hands-on in a fast-paced, growing company. Dynamic and supportive approach to team management, encouraging and empowering team members to quickly adapt and respond to change and to adopt the company's vision. Key Accountabilities: Deliver assigned projects in accordance with requirements, operational constraints, time, cost, and quality. Lead, coach and develop a team of leaders and influence others at specialism or functional level to create and deliver operational plans. Maintain and promote high personal standards in environment, safety, health, security, and quality and be a great team player. Key Responsibilities: Manage projects with focus on Governance (compliance and reporting). Management of project resources (people, money). Lead the planning of the task/project or function. Lead, support, and initiate change against the Performance Measurement Baseline (PMB). Lead, initiate and perform risk and opportunity identification and subsequent actions. The Company may require you to fulfil any other reasonable duties aligned to your position from time to time in line with business needs. All candidates must be willing and able to obtain and maintain the necessary security clearance for the role. It can take several months for clearance to come through.
Elevate your career in the legal field by joining a dynamic litigation team based in the heart of London. A prestigious law firm is in search of a dedicated Legal Secretary, whose organisational prowess and attention to detail will be pivotal in the seamless operation of their office. As the backbone of the legal team, your role will be multifaceted, involving document management that encompasses audio typing, meticulous preparation, and systematic organisation of legal files. Your day-to-day responsibilities will also include photocopying, scanning, managing post, and ensuring accurate invoicing. Your adeptness at telephone and email communication will be essential in maintaining the firm's professional standards. Your role will extend to supporting the legal staff in scheduling, diarising critical deadlines, and conducting legal research to gather vital information for cases. As preparations for trials commence, your skills will be crucial in both physical and electronic bundling. Throughout your duties, handling confidential information with the highest degree of discretion will be paramount. The ideal candidate will bring proven experience as a Legal Secretary with at least 3 years in a similar role, and worked n a Litigation bias. Showcasing proficiency in MS Office Suite and familiarity with software applications such as AdobePro and DocuSign. A solid understanding of legal terminology and procedures is expected, as is experience with document management systems. The firm values individuals with a keen eye for detail, exceptional organisational skills, and the ability to prioritise tasks effectively. They are looking for a established Legal Secretary and although the role will develop into more senior responsibilities. Excellent written and verbal communication skills are a must, as is the capability to work both independently and collaboratively within a team environment. Familiarity with solicitor's accounts and posting will be advantageous. In return for your commitment, the firm offers a professional and supportive work environment where your contributions are recognised and valued. You will be working closely with at least two partners, providing a chance to develop your legal expertise and professional network. If you are ready to take on this integral role and contribute to the success of a leading legal team, please submit your application. Join a firm that not only values your skills but also offers a platform for professional growth and development within the legal sector. Please note: This role is NOT suitable to candidates looking for their first role in a Legal career or Paralegal's candidates looking to qualify as a Solicitor long term.
Apr 19, 2024
Full time
Elevate your career in the legal field by joining a dynamic litigation team based in the heart of London. A prestigious law firm is in search of a dedicated Legal Secretary, whose organisational prowess and attention to detail will be pivotal in the seamless operation of their office. As the backbone of the legal team, your role will be multifaceted, involving document management that encompasses audio typing, meticulous preparation, and systematic organisation of legal files. Your day-to-day responsibilities will also include photocopying, scanning, managing post, and ensuring accurate invoicing. Your adeptness at telephone and email communication will be essential in maintaining the firm's professional standards. Your role will extend to supporting the legal staff in scheduling, diarising critical deadlines, and conducting legal research to gather vital information for cases. As preparations for trials commence, your skills will be crucial in both physical and electronic bundling. Throughout your duties, handling confidential information with the highest degree of discretion will be paramount. The ideal candidate will bring proven experience as a Legal Secretary with at least 3 years in a similar role, and worked n a Litigation bias. Showcasing proficiency in MS Office Suite and familiarity with software applications such as AdobePro and DocuSign. A solid understanding of legal terminology and procedures is expected, as is experience with document management systems. The firm values individuals with a keen eye for detail, exceptional organisational skills, and the ability to prioritise tasks effectively. They are looking for a established Legal Secretary and although the role will develop into more senior responsibilities. Excellent written and verbal communication skills are a must, as is the capability to work both independently and collaboratively within a team environment. Familiarity with solicitor's accounts and posting will be advantageous. In return for your commitment, the firm offers a professional and supportive work environment where your contributions are recognised and valued. You will be working closely with at least two partners, providing a chance to develop your legal expertise and professional network. If you are ready to take on this integral role and contribute to the success of a leading legal team, please submit your application. Join a firm that not only values your skills but also offers a platform for professional growth and development within the legal sector. Please note: This role is NOT suitable to candidates looking for their first role in a Legal career or Paralegal's candidates looking to qualify as a Solicitor long term.
Social Care Coordinator / Administrator - Leatherhead, Surrey based - Salary up to £25,000 plus benefits plus 25 days holiday. Some hybrid working included - Permanent full time role with a reputable organisation A lovely organisation in the Leatherhead area is looking for an Admissions Coordinator to join their Administration team. This is a fantastic opportunity to work within a rewarding environment and with a friendly and personable team who are providing a first class service within the charity sector. Day to day duties of the Admissions Coordinator role will include: - Liaising with hospitals and clinicians to coordinate both admissions and discharge of patients - Use of Excel to collate patient information and records - Maintain funding and medical records - Welcoming patients and families to site and support with onboarding - Organising of travel and transfers - General departmental administration To be considered suitable you will need the following skills and experience: - Strong people skills with a personable and friendly personality - Previous experience in a role such as Coordinator, Administrator, PA/Secretary or Customer Service - Strong Microsoft Excel skills - Highly organised with excellent customer service skills - Familiarity of working in a busy environment and with people on a daily basis - Any experience within health and social care would be an advantage but is not essential - High attention to detail with strong verbal and written communication
Apr 19, 2024
Full time
Social Care Coordinator / Administrator - Leatherhead, Surrey based - Salary up to £25,000 plus benefits plus 25 days holiday. Some hybrid working included - Permanent full time role with a reputable organisation A lovely organisation in the Leatherhead area is looking for an Admissions Coordinator to join their Administration team. This is a fantastic opportunity to work within a rewarding environment and with a friendly and personable team who are providing a first class service within the charity sector. Day to day duties of the Admissions Coordinator role will include: - Liaising with hospitals and clinicians to coordinate both admissions and discharge of patients - Use of Excel to collate patient information and records - Maintain funding and medical records - Welcoming patients and families to site and support with onboarding - Organising of travel and transfers - General departmental administration To be considered suitable you will need the following skills and experience: - Strong people skills with a personable and friendly personality - Previous experience in a role such as Coordinator, Administrator, PA/Secretary or Customer Service - Strong Microsoft Excel skills - Highly organised with excellent customer service skills - Familiarity of working in a busy environment and with people on a daily basis - Any experience within health and social care would be an advantage but is not essential - High attention to detail with strong verbal and written communication
Facilities Secretary Summary £25,000 up to £34,000 per annum (pro rata) - This isn't starting a new job. This is starting a new journey. Looking good, working great: we're proud of our rapidly growing network of stores and distribution centres - and keeping them all in perfect condition is an ongoing challenge for our Facilities team. As Facilities Secretary, you'll play a vital role in meeting that challenge. Expect strict deadlines and real variety from a workload that keeps you on your toes. You'll need to multi-task meticulously to oversee repair jobs, keep Head Office up to speed and make sure meetings are managed efficiently. Demonstrating your administrative know-how and confidence communicating with other offices and external consultants, you'll make sure every project is executed seamlessly. What you'll do Organise, manage and monitor repair orders Prepare reports, executive summaries and other paperwork Liaise with people inside and outside the business to plan maintenance tasks Manage diaries, events, meetings and agendas Help your team and provide admin support Handle telephone calls, emails and post What you'll need Proven secretarial/admin experience, ideally in the property sector Strong computer skills including Word and Excel Excellent written and spoken English Fast and flawless typing skills Great numeracy and a real eye for detail Outstanding organisation and confidence communicating at all levels What you'll receive You'll be well rewarded as a key player in the Lidl team. As well as becoming part of a strong, fast-growing business, you'll get great training and real opportunities to build your career. On top of your competitive salary, you'll enjoy 30-35 days' holiday, a pension, and discounts on all Lidl products and on a range of holidays, days out, cinema tickets and plenty more. We're proud to have a culture and salary structure that promotes both the equality of opportunity, and pay. Please note your employment is conditional upon the Company's receipt of satisfactory references and if requested by the Company, a satisfactory Disclosure and Barring Service check. Disclaimer: due to the high volume of applications we receive, we reserve the right to close a vacancy earlier than the advertised date. This is to ensure our teams can manage application levels while maintaining a positive candidate experience. Once a vacancy has closed, we are unable to consider further applications, so please submit your application as soon as possible to avoid disappointment.
Apr 19, 2024
Full time
Facilities Secretary Summary £25,000 up to £34,000 per annum (pro rata) - This isn't starting a new job. This is starting a new journey. Looking good, working great: we're proud of our rapidly growing network of stores and distribution centres - and keeping them all in perfect condition is an ongoing challenge for our Facilities team. As Facilities Secretary, you'll play a vital role in meeting that challenge. Expect strict deadlines and real variety from a workload that keeps you on your toes. You'll need to multi-task meticulously to oversee repair jobs, keep Head Office up to speed and make sure meetings are managed efficiently. Demonstrating your administrative know-how and confidence communicating with other offices and external consultants, you'll make sure every project is executed seamlessly. What you'll do Organise, manage and monitor repair orders Prepare reports, executive summaries and other paperwork Liaise with people inside and outside the business to plan maintenance tasks Manage diaries, events, meetings and agendas Help your team and provide admin support Handle telephone calls, emails and post What you'll need Proven secretarial/admin experience, ideally in the property sector Strong computer skills including Word and Excel Excellent written and spoken English Fast and flawless typing skills Great numeracy and a real eye for detail Outstanding organisation and confidence communicating at all levels What you'll receive You'll be well rewarded as a key player in the Lidl team. As well as becoming part of a strong, fast-growing business, you'll get great training and real opportunities to build your career. On top of your competitive salary, you'll enjoy 30-35 days' holiday, a pension, and discounts on all Lidl products and on a range of holidays, days out, cinema tickets and plenty more. We're proud to have a culture and salary structure that promotes both the equality of opportunity, and pay. Please note your employment is conditional upon the Company's receipt of satisfactory references and if requested by the Company, a satisfactory Disclosure and Barring Service check. Disclaimer: due to the high volume of applications we receive, we reserve the right to close a vacancy earlier than the advertised date. This is to ensure our teams can manage application levels while maintaining a positive candidate experience. Once a vacancy has closed, we are unable to consider further applications, so please submit your application as soon as possible to avoid disappointment.
Legal Secretary 30,000 depending on experience Horsham- Office Based Permanent - full time Would you like to be part of a highly respected team based in Horsham? Are you an experienced Secretary? This could be the perfect opportunity for you! The role: This role will see you using your organised and proactive approach to work, high attention to detail and previous experience of providing comprehensive secretarial and administrative support. Duties will include General secretarial duties including taking calls, typing letters, attendance notes Drafting documents for review Handling and assisting with general Administration tasks including contacting clients Raising bills on the company's behalf and credit control follow up Building strong relationships and communicating with clients and third parties Onboarding clients Hours and benefits: Monday to Friday, 9 - 5.30 with an hour for lunch 25.5 days plus bank holidays, holiday buying (up to 5 days) Competitive pension scheme Private Medical Ready for your next opportunity? Apply now! Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Apr 19, 2024
Full time
Legal Secretary 30,000 depending on experience Horsham- Office Based Permanent - full time Would you like to be part of a highly respected team based in Horsham? Are you an experienced Secretary? This could be the perfect opportunity for you! The role: This role will see you using your organised and proactive approach to work, high attention to detail and previous experience of providing comprehensive secretarial and administrative support. Duties will include General secretarial duties including taking calls, typing letters, attendance notes Drafting documents for review Handling and assisting with general Administration tasks including contacting clients Raising bills on the company's behalf and credit control follow up Building strong relationships and communicating with clients and third parties Onboarding clients Hours and benefits: Monday to Friday, 9 - 5.30 with an hour for lunch 25.5 days plus bank holidays, holiday buying (up to 5 days) Competitive pension scheme Private Medical Ready for your next opportunity? Apply now! Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
COSTLEY AND PARTNERS SOLICITORS
Caerphilly, Mid Glamorgan
Conveyancing Secretary Caerphilly 9am-5pm Monday to Friday £23,000-£24,000 per annum Are you a dedicated and personable individual with a passion for providing exceptional legal support? Look no further! Our client is seeking a Conveyancing Secretary to become the welcoming face of their esteemed firm in Caerphilly. Established in 2003, the firm is led by three Partners with extensive experience in the legal profession. Specialising in Family Law, Criminal Law, Conveyancing, and Wills and Probate, the firm prides itself on offering top-tier legal advice to its local community and beyond. What will your role look like? Handle incoming and outgoing posts, ensuring timely attention from fee earners Interact with clients in person and over the phone, scheduling appointments as needed Address client inquiries regarding transaction progress and escalate when necessary Manage telephone communications and general office duties Assist in opening conveyancing files and providing cost estimates Prepare standard documents via dictation and file information Conduct standard searches and utilise Land Registry portals Facilitate post-completion tasks and provide secretarial/administrative support What can you expect in return? Join a dynamic company with a supportive team dedicated to serving our local community Company pension plan to secure your future Opportunities for career advancement and professional growth Enjoy the convenience of free parking What s next? It s easy! Click APPLY now! We can t wait to hear from you! Your data will be handled in line with GDPR.
Apr 19, 2024
Full time
Conveyancing Secretary Caerphilly 9am-5pm Monday to Friday £23,000-£24,000 per annum Are you a dedicated and personable individual with a passion for providing exceptional legal support? Look no further! Our client is seeking a Conveyancing Secretary to become the welcoming face of their esteemed firm in Caerphilly. Established in 2003, the firm is led by three Partners with extensive experience in the legal profession. Specialising in Family Law, Criminal Law, Conveyancing, and Wills and Probate, the firm prides itself on offering top-tier legal advice to its local community and beyond. What will your role look like? Handle incoming and outgoing posts, ensuring timely attention from fee earners Interact with clients in person and over the phone, scheduling appointments as needed Address client inquiries regarding transaction progress and escalate when necessary Manage telephone communications and general office duties Assist in opening conveyancing files and providing cost estimates Prepare standard documents via dictation and file information Conduct standard searches and utilise Land Registry portals Facilitate post-completion tasks and provide secretarial/administrative support What can you expect in return? Join a dynamic company with a supportive team dedicated to serving our local community Company pension plan to secure your future Opportunities for career advancement and professional growth Enjoy the convenience of free parking What s next? It s easy! Click APPLY now! We can t wait to hear from you! Your data will be handled in line with GDPR.
Legal Secretary 4 days office based/ 1 day WFH Up to £30k Based Sheffield Full time (35 hours a week) A Top 500 UK wide legal firm are looking for a Legal Secretary to join the business. You will provide administrative support to the Lawyers in the department, as well as communicating with clients and internally across the business. The ideal candidate will have strong MS Skills, in particular they will have strong Excel skills. This is a great opportunity to support Lawyers leading the way in their specialism and to join a company that values it people. Key duties include: Document Production: Your role will involve producing documentation and letters as directed by fee earners, ensuring accuracy and compliance with legal standards. Client Interaction: Engage with clients both over the phone and in person, delivering professional and personable service that exceeds expectations. File Management: Maintain electronic files and filing systems with meticulous organization, ensuring easy access to important documents when needed. Administrative Support: Assist fee earners with various day-to-day administrative tasks, including opening and closing files, organizing documents, managing billing procedures, and scheduling appointments. Flexibility: Be prepared to tackle any reasonable tasks that may arise from time to time, demonstrating adaptability and a willingness to contribute to the team's success. Skills and Qualifications: To be well organised, able to show initiative and work well under pressure where necessary. To have excellent communication skills and be a real team player with a flexible and professional approach to work. A proven record of delivering a high-quality service to both fee earners and clients. Good IT skills, experience, and confidence with using case management systems and general Microsoft packages. For more information please apply today. Medlock Partners are a professional services recruitment specialist operating across the Northwest of England. We are proud to be an equal opportunities employer and encourage applications from candidates of all backgrounds and circumstances, including minorities and those with disabilities. Please note our advertisements use years' experience and salary levels purely as a guide. We are happy to consider applications from all candidates who are able to demonstrate the skills necessary to fulfil the role. If you do not hear from us within 48 hours, please assume that your application has been unsuccessful on this occasion.
Apr 19, 2024
Full time
Legal Secretary 4 days office based/ 1 day WFH Up to £30k Based Sheffield Full time (35 hours a week) A Top 500 UK wide legal firm are looking for a Legal Secretary to join the business. You will provide administrative support to the Lawyers in the department, as well as communicating with clients and internally across the business. The ideal candidate will have strong MS Skills, in particular they will have strong Excel skills. This is a great opportunity to support Lawyers leading the way in their specialism and to join a company that values it people. Key duties include: Document Production: Your role will involve producing documentation and letters as directed by fee earners, ensuring accuracy and compliance with legal standards. Client Interaction: Engage with clients both over the phone and in person, delivering professional and personable service that exceeds expectations. File Management: Maintain electronic files and filing systems with meticulous organization, ensuring easy access to important documents when needed. Administrative Support: Assist fee earners with various day-to-day administrative tasks, including opening and closing files, organizing documents, managing billing procedures, and scheduling appointments. Flexibility: Be prepared to tackle any reasonable tasks that may arise from time to time, demonstrating adaptability and a willingness to contribute to the team's success. Skills and Qualifications: To be well organised, able to show initiative and work well under pressure where necessary. To have excellent communication skills and be a real team player with a flexible and professional approach to work. A proven record of delivering a high-quality service to both fee earners and clients. Good IT skills, experience, and confidence with using case management systems and general Microsoft packages. For more information please apply today. Medlock Partners are a professional services recruitment specialist operating across the Northwest of England. We are proud to be an equal opportunities employer and encourage applications from candidates of all backgrounds and circumstances, including minorities and those with disabilities. Please note our advertisements use years' experience and salary levels purely as a guide. We are happy to consider applications from all candidates who are able to demonstrate the skills necessary to fulfil the role. If you do not hear from us within 48 hours, please assume that your application has been unsuccessful on this occasion.
Manpower is recruiting a Secretary on behalf of our public sector client the NHS. Location: Swansea Job type : Temporary Duration: 8-12 weeks, possibly longer Hours: Monday to Friday Hourly rate: 11.67 The role As a Secretary within a multifunctional department you will provide a comprehensive secretarial service to the Consultant and Team. Key Responsibilities: Audio Typing and Data Entry: Accurately transcribe medical reports, patient information, and correspondence using various software applications. Appointment Management: Coordinate and manage appointments for patients, healthcare providers, and other stakeholders. Record Maintenance: Maintain and update patient records, ensuring compliance with confidentiality and data protection regulations. Communication: Liaise with healthcare professionals, patients, and external stakeholders to facilitate effective communication and information exchange. Administrative Support: Provide general administrative support to the healthcare team, including managing incoming calls, scheduling meetings, and handling correspondence. Adherence to Policies and Procedures: Ensure compliance with NHS guidelines, policies, and procedures related to administrative tasks and data management. Qualifications and Skills: Proficiency in typing and data entry, with excellent accuracy and attention to detail. Strong organizational skills and the ability to multitask effectively in a fast-paced environment. Excellent communication skills, both written and verbal, with a professional and courteous demeanour. Familiarity with medical terminology and understanding of confidentiality and data protection regulations. Previous experience working in a healthcare setting or as a secretary/typist is preferred but not essential. Proficiency in Microsoft Office applications and experience with electronic medical records systems is advantageous. What we offer you Weekly pay 28 days paid annual leave Access to the MyPath Programme How to apply If you meet the above criteria, we welcome your application. Apply now with a current CV for consideration. Job offers are subject to satisfactory references and DBS check.
Apr 19, 2024
Seasonal
Manpower is recruiting a Secretary on behalf of our public sector client the NHS. Location: Swansea Job type : Temporary Duration: 8-12 weeks, possibly longer Hours: Monday to Friday Hourly rate: 11.67 The role As a Secretary within a multifunctional department you will provide a comprehensive secretarial service to the Consultant and Team. Key Responsibilities: Audio Typing and Data Entry: Accurately transcribe medical reports, patient information, and correspondence using various software applications. Appointment Management: Coordinate and manage appointments for patients, healthcare providers, and other stakeholders. Record Maintenance: Maintain and update patient records, ensuring compliance with confidentiality and data protection regulations. Communication: Liaise with healthcare professionals, patients, and external stakeholders to facilitate effective communication and information exchange. Administrative Support: Provide general administrative support to the healthcare team, including managing incoming calls, scheduling meetings, and handling correspondence. Adherence to Policies and Procedures: Ensure compliance with NHS guidelines, policies, and procedures related to administrative tasks and data management. Qualifications and Skills: Proficiency in typing and data entry, with excellent accuracy and attention to detail. Strong organizational skills and the ability to multitask effectively in a fast-paced environment. Excellent communication skills, both written and verbal, with a professional and courteous demeanour. Familiarity with medical terminology and understanding of confidentiality and data protection regulations. Previous experience working in a healthcare setting or as a secretary/typist is preferred but not essential. Proficiency in Microsoft Office applications and experience with electronic medical records systems is advantageous. What we offer you Weekly pay 28 days paid annual leave Access to the MyPath Programme How to apply If you meet the above criteria, we welcome your application. Apply now with a current CV for consideration. Job offers are subject to satisfactory references and DBS check.
Douglas Scott Legal Recruitment
Liverpool, Merseyside
A top Legal 500 Law firm are currently recruiting for an experienced Legal Secretary to join their Personal Injury department in their Liverpool office. This is an exciting opportunity for someone who is passionate about the work they do, the service they provide and getting the best results for their clients.As a Legal Secretary within the PI department you will be working with a pool of secretaries, working together to support fee earners with audio typing and the preparation of documents and correspondence. You will use your excellent interpersonal skills.If you have got drive and determination, ambition and are looking for a stimulating career then we would love to hear from you. Responsibilities to include: Working in a pool of legal secretaries assisting a number of Fee Earners. Preparing correspondence and documents. Photocopying and scanning documents. Using Proclaim case management system Supporting other secretaries and the administration team as required. Working on case bundles About You: GCSE's or equivalent / typing and audio skills. Experience in the legal industry as an audio typist / secretary. Preferably will have used digital dictation & Proclaim but not essential as this will be part of the training. Skilled at multi-tasking and possess exceptional communication and interpersonal abilities. You must be detail oriented and possess great people skills. Reliability is crucial to deliver timely, accurate and quality work. Efficient - in the legal setting, there are many important deadlines to meet involving legal documentation that must be accurate and organised appropriately. Flexibility and Adaptability - the ability to adapt to changing conditions is key to success. If you are interested in this opportunity and believe you have the relevant experience to be successful here please do not hesitate to apply, don't miss out on this amazing opportunity. For more information feel free to email me directly at or call me for a chat on ext 11060.
Apr 19, 2024
Full time
A top Legal 500 Law firm are currently recruiting for an experienced Legal Secretary to join their Personal Injury department in their Liverpool office. This is an exciting opportunity for someone who is passionate about the work they do, the service they provide and getting the best results for their clients.As a Legal Secretary within the PI department you will be working with a pool of secretaries, working together to support fee earners with audio typing and the preparation of documents and correspondence. You will use your excellent interpersonal skills.If you have got drive and determination, ambition and are looking for a stimulating career then we would love to hear from you. Responsibilities to include: Working in a pool of legal secretaries assisting a number of Fee Earners. Preparing correspondence and documents. Photocopying and scanning documents. Using Proclaim case management system Supporting other secretaries and the administration team as required. Working on case bundles About You: GCSE's or equivalent / typing and audio skills. Experience in the legal industry as an audio typist / secretary. Preferably will have used digital dictation & Proclaim but not essential as this will be part of the training. Skilled at multi-tasking and possess exceptional communication and interpersonal abilities. You must be detail oriented and possess great people skills. Reliability is crucial to deliver timely, accurate and quality work. Efficient - in the legal setting, there are many important deadlines to meet involving legal documentation that must be accurate and organised appropriately. Flexibility and Adaptability - the ability to adapt to changing conditions is key to success. If you are interested in this opportunity and believe you have the relevant experience to be successful here please do not hesitate to apply, don't miss out on this amazing opportunity. For more information feel free to email me directly at or call me for a chat on ext 11060.
Siamo Recruitment a division of Siamo Group
Conwy, Gwynedd
Legal Secretary Siamo Recruitment are currently looking for a Legal Secretary on a permanent, full-time basis, located in the County of Conwy, North Wales. Working as part of a dedicated team within a well-established Legal firm, this role is ideal for an applicant looking to develop their career in the Legal sector. The successful candidate will be providing Secretarial and Administrative support including audio typing, diary management, liaising with clients, filing, and processing Legal documents. Previous experience in a similar role would be beneficial, however, training is provided as part of this role. Salary: Dependent on Legal Experience The Role: - Providing Secretarial and Administration experience in a Legal environment - Audio typing and diary management for Solicitors - Preparing correspondence and legal documents - Directing enquiries and taking messages - Document management and monitoring - Liaising with clients in a professional and friendly manner - Handling enquiries via telephone and email The Ideal Candidate: - Experience in a Legal environment or relevant study is beneficial but training can be provided - Experience of audio typing and diary management - Excellent communication skills - Ability work well within a team - IT skills using programs such as Microsoft Office Details and Benefits: - Permanent opportunity - Full-time, Monday to Friday - Gaining practical experience in a Legal setting - Training and career development opportunities If this sounds like the right role and you would like to be considered, please contact Scott on (phone number removed) or apply below now!
Apr 19, 2024
Full time
Legal Secretary Siamo Recruitment are currently looking for a Legal Secretary on a permanent, full-time basis, located in the County of Conwy, North Wales. Working as part of a dedicated team within a well-established Legal firm, this role is ideal for an applicant looking to develop their career in the Legal sector. The successful candidate will be providing Secretarial and Administrative support including audio typing, diary management, liaising with clients, filing, and processing Legal documents. Previous experience in a similar role would be beneficial, however, training is provided as part of this role. Salary: Dependent on Legal Experience The Role: - Providing Secretarial and Administration experience in a Legal environment - Audio typing and diary management for Solicitors - Preparing correspondence and legal documents - Directing enquiries and taking messages - Document management and monitoring - Liaising with clients in a professional and friendly manner - Handling enquiries via telephone and email The Ideal Candidate: - Experience in a Legal environment or relevant study is beneficial but training can be provided - Experience of audio typing and diary management - Excellent communication skills - Ability work well within a team - IT skills using programs such as Microsoft Office Details and Benefits: - Permanent opportunity - Full-time, Monday to Friday - Gaining practical experience in a Legal setting - Training and career development opportunities If this sounds like the right role and you would like to be considered, please contact Scott on (phone number removed) or apply below now!