Service And Parts Coordinator Bar Hill, Cambridge Full Time £25,000-£27,000 depending on experience Are you ready to take the next step in your career? Our client is on the lookout for a dynamic individual to join them as an Assistant Service Manager/Service and Parts Coordinator at their privately owned Cambridgeshire-based sales and service company. The company has over 40 years of experience throughout East Anglia. The team are friendly and welcoming, offering professional advice to customers at all times. They specialise in providing fantastic services in air conditioning, air compressors, heat pumps, generators, and electro-mechanical equipment. As a key member of our team, you'll play a vital role in ensuring the smooth coordination of service work across East Anglia. You will be welcomed into a small and friendly company that boasts a large equipment showroom and workshops. Are you the right person for the job? Proven experience in a similar role, ideally in a service-oriented industry Excellent organisational and multitasking abilities Strong communication skills and customer-centric approach Technical knowledge in air conditioning, compressors, pumps, generators, or electro-mechanical equipment is a plus Valid driver's licence and willingness to travel within East Anglia What will your role look like? Provide quotations for service and parts Handle invoicing efficiently and accurately Prepare RAMS (Risk Assessment and Method Statements) and service documents Liaise with customers in person, on the phone, and via email to ensure exceptional service delivery Take charge of parts and equipment ordering, ensuring timely procurement Possess or be willing to obtain a forklift licence Share in opening and closing duties Occasional alarm call-outs may be required What can you expect in return? Conveniently situated just north of Cambridge on the A14, the location offers easy access from the main road. With amenities such as Tesco Superstore and fuel stations nearby, along with banking services, and even a chip shop, the establishment is surrounded by everything you might need In-house training sessions, including specialised training conducted by manufacturers 20 days holiday per annum Workplace pension scheme If your CV is successful, you will undergo a telephone interview and then you will be invited to an in person interview. What s next? It s easy! Click APPLY now! We can t wait to hear from you! Your data will be handled in line with GDPR.
Apr 25, 2024
Full time
Service And Parts Coordinator Bar Hill, Cambridge Full Time £25,000-£27,000 depending on experience Are you ready to take the next step in your career? Our client is on the lookout for a dynamic individual to join them as an Assistant Service Manager/Service and Parts Coordinator at their privately owned Cambridgeshire-based sales and service company. The company has over 40 years of experience throughout East Anglia. The team are friendly and welcoming, offering professional advice to customers at all times. They specialise in providing fantastic services in air conditioning, air compressors, heat pumps, generators, and electro-mechanical equipment. As a key member of our team, you'll play a vital role in ensuring the smooth coordination of service work across East Anglia. You will be welcomed into a small and friendly company that boasts a large equipment showroom and workshops. Are you the right person for the job? Proven experience in a similar role, ideally in a service-oriented industry Excellent organisational and multitasking abilities Strong communication skills and customer-centric approach Technical knowledge in air conditioning, compressors, pumps, generators, or electro-mechanical equipment is a plus Valid driver's licence and willingness to travel within East Anglia What will your role look like? Provide quotations for service and parts Handle invoicing efficiently and accurately Prepare RAMS (Risk Assessment and Method Statements) and service documents Liaise with customers in person, on the phone, and via email to ensure exceptional service delivery Take charge of parts and equipment ordering, ensuring timely procurement Possess or be willing to obtain a forklift licence Share in opening and closing duties Occasional alarm call-outs may be required What can you expect in return? Conveniently situated just north of Cambridge on the A14, the location offers easy access from the main road. With amenities such as Tesco Superstore and fuel stations nearby, along with banking services, and even a chip shop, the establishment is surrounded by everything you might need In-house training sessions, including specialised training conducted by manufacturers 20 days holiday per annum Workplace pension scheme If your CV is successful, you will undergo a telephone interview and then you will be invited to an in person interview. What s next? It s easy! Click APPLY now! We can t wait to hear from you! Your data will be handled in line with GDPR.
Team Administrator wanted for leading mobile telecoms company in Berkshire. Contract to 28th June 2024. Hybrid working - 2 days/week in Reading (Mondays and Wednesdays) To support the function in all areas of admin related activities. This role will report to the Executive Assistant of the business area and they will lead and give direction to the Team Coordinator. The Team Coordinator will work across the function and therefore must have a strong ability to prioritise work and tasks effectively. The role will provide admin support across the function to enable them to be effective. The role has the following key accountabilities: Maintain and continuously improve administrative systems/documents, electronic filing systems, databases, team and SharePoint sites, processes and procedures (e.g., org charts) Work to ensure governance and compliance on key admin processes and policies. Challenge and hold to account senior stakeholders to deliver administrative commitments and outcomes on time and according to plan Manage key administrative processes on behalf of the team (e.g. PO requisitions, gaining approvals, expenses, distribution lists, etc.) Perform standard administrative data processing tasks (e.g. materials requisitions, liaising with external providers etc.) Candidates must have Diary management - booking rooms etc Using ORACLE for PO raising and requisitions - must have Oracle experience Budget management - keeping track of budgets and POs. Familiarity with using intranets (nice to have) Use of SharePoint Project People is acting as an Employment Business in relation to this vacancy.
Apr 25, 2024
Seasonal
Team Administrator wanted for leading mobile telecoms company in Berkshire. Contract to 28th June 2024. Hybrid working - 2 days/week in Reading (Mondays and Wednesdays) To support the function in all areas of admin related activities. This role will report to the Executive Assistant of the business area and they will lead and give direction to the Team Coordinator. The Team Coordinator will work across the function and therefore must have a strong ability to prioritise work and tasks effectively. The role will provide admin support across the function to enable them to be effective. The role has the following key accountabilities: Maintain and continuously improve administrative systems/documents, electronic filing systems, databases, team and SharePoint sites, processes and procedures (e.g., org charts) Work to ensure governance and compliance on key admin processes and policies. Challenge and hold to account senior stakeholders to deliver administrative commitments and outcomes on time and according to plan Manage key administrative processes on behalf of the team (e.g. PO requisitions, gaining approvals, expenses, distribution lists, etc.) Perform standard administrative data processing tasks (e.g. materials requisitions, liaising with external providers etc.) Candidates must have Diary management - booking rooms etc Using ORACLE for PO raising and requisitions - must have Oracle experience Budget management - keeping track of budgets and POs. Familiarity with using intranets (nice to have) Use of SharePoint Project People is acting as an Employment Business in relation to this vacancy.
Admin Officer Contract: November 2024 Salary: 12.09 per hour AWR 12 Weeks 13.98 per hour Location: Kingston, Outer London 5 day s work setting This is a temporary contract role until November 2024 for Admin officer s role with an immediate start date (Compliance dependant) for a six month duration with a possible extension offering 5 days in office work setting and a London location. (Kingston) Job Description: This is a brilliant opportunity for candidates to work as an admin officer on behalf of our client.Kingston County Court as an, Administrative Officer responsibilities, preparing reports, and maintaining appropriate filing systems. The ideal candidates should have excellent oral and written communication skills and be able to organise their work using tools, like MS Excel and office equipment. Key Responsibilities: Administration " Preparing papers and files for court, tribunals, hearings and meetings " Producing court/tribunal documents " General photocopying and filing " Creating and updating records on in-house computer system and data input Post opening and dispatch " Booking, preparing and organising meeting rooms, supporting training courses and other group activities " Preparing meeting agenda, joining instructions, handouts etc Drafting " Standard letters and correspondence, minutes, notes, reports, submissions etc, according to guidelines and instructions Operations " Clerking civil and family courts, tribunals and hearings, ensuring papers and materials are available and up to date " Assisting court users, supporting listing and rota management, checking files " Contacting relevant parties, scheduling, serving court documents, executing a range of warrants, collecting " fines and fees etc, including the use of chip and pin " Handling counter (face to face), written and telephone enquiries " To work as a team to ensure TIB (Team Information Board) meetings are relevant, timely and productive " To work as a team to problem solve, to assess the impact of new SOPS, to contribute to small projects " To undertake ad hoc roles within the band such as Jury Bailiff Officer, L+D Co-coordinator, H+S roles Processing Casework " Including standard documentation and information, court orders, claims, fines and fees, legal aid " Resulting courts accurately, interpreting accurately the information required on a court file " To work to workload targets in terms of throughput and accuracy Checking and Verifying " Documents, records, accounts, claims and returns for approval, results, statistics, plans etc. against criteria, regulations or procedures " Ensuring compliance and administration documentation meet quality standards Role holders may be required to cross check and validate work completed by colleagues Collecting and Assembling Information " For returns, results, accounts, statements, warrants, statistical analysis, reports etc " Work may require interpretation of source materials, preparation of bundles, chasing " Role holders will need to modify and adjust information and make decisions to allow work to be completed " Role holders will need to collect and assemble information to prepare for and run the daily TIB meeting, as required Undertaking Calculations " Produce basic statistical analysis reports and where required, process financial information " Checking the work of others, updating records, assessing the value of goods and/or property, reconciling accounts, preparing invoices, information gathering and running straightforward reports. " Spending limited sums of money on behalf of an office or unit " Calculate the anticipated numbers of Jurors to be called and manage the numbers to be as efficient as possible At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to and able to discover their personal best. Brook Street is a Disability Confident Leader, and we have also hold Gold Award status from the Defence Employer Recognition Scheme. Our supply of Contingent Workers to the Public Sector Resourcing Framework (PSR) has driven us to take further steps in supporting candidates with disabilities or veterans. Through our Guaranteed Interview Scheme, we offer candidates with disabilities and veteran who meet the stipulated criteria for the role, a guaranteed interview with a PSR Sourcer. Please email with your CV in word format, and on subject your full name and the name of role.
Apr 25, 2024
Seasonal
Admin Officer Contract: November 2024 Salary: 12.09 per hour AWR 12 Weeks 13.98 per hour Location: Kingston, Outer London 5 day s work setting This is a temporary contract role until November 2024 for Admin officer s role with an immediate start date (Compliance dependant) for a six month duration with a possible extension offering 5 days in office work setting and a London location. (Kingston) Job Description: This is a brilliant opportunity for candidates to work as an admin officer on behalf of our client.Kingston County Court as an, Administrative Officer responsibilities, preparing reports, and maintaining appropriate filing systems. The ideal candidates should have excellent oral and written communication skills and be able to organise their work using tools, like MS Excel and office equipment. Key Responsibilities: Administration " Preparing papers and files for court, tribunals, hearings and meetings " Producing court/tribunal documents " General photocopying and filing " Creating and updating records on in-house computer system and data input Post opening and dispatch " Booking, preparing and organising meeting rooms, supporting training courses and other group activities " Preparing meeting agenda, joining instructions, handouts etc Drafting " Standard letters and correspondence, minutes, notes, reports, submissions etc, according to guidelines and instructions Operations " Clerking civil and family courts, tribunals and hearings, ensuring papers and materials are available and up to date " Assisting court users, supporting listing and rota management, checking files " Contacting relevant parties, scheduling, serving court documents, executing a range of warrants, collecting " fines and fees etc, including the use of chip and pin " Handling counter (face to face), written and telephone enquiries " To work as a team to ensure TIB (Team Information Board) meetings are relevant, timely and productive " To work as a team to problem solve, to assess the impact of new SOPS, to contribute to small projects " To undertake ad hoc roles within the band such as Jury Bailiff Officer, L+D Co-coordinator, H+S roles Processing Casework " Including standard documentation and information, court orders, claims, fines and fees, legal aid " Resulting courts accurately, interpreting accurately the information required on a court file " To work to workload targets in terms of throughput and accuracy Checking and Verifying " Documents, records, accounts, claims and returns for approval, results, statistics, plans etc. against criteria, regulations or procedures " Ensuring compliance and administration documentation meet quality standards Role holders may be required to cross check and validate work completed by colleagues Collecting and Assembling Information " For returns, results, accounts, statements, warrants, statistical analysis, reports etc " Work may require interpretation of source materials, preparation of bundles, chasing " Role holders will need to modify and adjust information and make decisions to allow work to be completed " Role holders will need to collect and assemble information to prepare for and run the daily TIB meeting, as required Undertaking Calculations " Produce basic statistical analysis reports and where required, process financial information " Checking the work of others, updating records, assessing the value of goods and/or property, reconciling accounts, preparing invoices, information gathering and running straightforward reports. " Spending limited sums of money on behalf of an office or unit " Calculate the anticipated numbers of Jurors to be called and manage the numbers to be as efficient as possible At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to and able to discover their personal best. Brook Street is a Disability Confident Leader, and we have also hold Gold Award status from the Defence Employer Recognition Scheme. Our supply of Contingent Workers to the Public Sector Resourcing Framework (PSR) has driven us to take further steps in supporting candidates with disabilities or veterans. Through our Guaranteed Interview Scheme, we offer candidates with disabilities and veteran who meet the stipulated criteria for the role, a guaranteed interview with a PSR Sourcer. Please email with your CV in word format, and on subject your full name and the name of role.
Job Title: Facilities/Stock Coordinator Location: Stoke-on-Trent Salary: Competitive Our client is currently seeking a Facilities/Stock Coordinator to join their team and play a vital role in ensuring the efficient operation of their facilities and stock management processes. Responsibilities: Oversee inventory levels of supplies, equipment, and materials Regularly check stock levels and reorder as necessary to prevent shortages Ensure accuracy and completeness of paperwork when ordering stock Maintain and update stock information on the Configuration Management Database (CMDB) for efficient tracking Compare received items against orders to verify accuracy and address discrepancies promptly Perform essential repairs and maintenance tasks such as plumbing, electrical work, carpentry, and painting Conduct routine inspections of facilities to identify maintenance needs and address issues promptly Coordinate with specialised contractors for more complex repairs or projects as needed Welcome visitors and direct inquiries to the appropriate departments or individuals Manage incoming and outgoing mail, including sorting, distribution, and organisation Schedule appointments, meetings, and conference room bookings efficiently Assist in organising events, meetings, and conferences, ensuring necessary supplies are available Provide administrative support such as data entry, filing, and document preparation Aid in office moves, furniture arrangement, and space planning as required Ensure compliance with health and safety regulations within the workplace Monitor security systems and procedures to safeguard the premises and its occupants Act as a point of contact during emergencies and coordinate responses effectively Provide courteous and professional assistance to employees, visitors, and clients Address and resolve facility-related issues or concerns promptly to maintain a positive working environment Maintain accurate records pertaining to stock levels, orders, and expenses to facilitate informed decision-making Generate reports and documentation as necessary for management or regulatory purposes Identify opportunities for enhancing stock control processes and procedures to optimise efficiency and minimise costs Implement improvements to streamline inventory management practices and enhance overall operations Education And Experience Requirements: Experience in facilities management, maintenance, or a related field Experience with stock control, inventory management, and/or purchasing Experience in customer service is advantageous Proficiency in basic maintenance tasks such as plumbing, electrical work, carpentry, and painting Familiarity with inventory management software or systems for tracking stock levels and orders Strong communication skills, both verbal and written, for interacting with colleagues, visitors, and external vendors Excellent organisational skills and attention to detail for managing multiple tasks and priorities effectively Problem-solving skills to identify issues and find practical solutions Ability to work independently with minimal supervision as well as collaboratively within a team Flexibility and adaptability to respond to changing priorities and handle unexpected situations Professionalism and a positive attitude in providing customer service and representing the organisation Our client is an equal opportunities employer and does not discriminate based on age, sex, colour, religion, race, disability, or sexual orientation
Apr 23, 2024
Full time
Job Title: Facilities/Stock Coordinator Location: Stoke-on-Trent Salary: Competitive Our client is currently seeking a Facilities/Stock Coordinator to join their team and play a vital role in ensuring the efficient operation of their facilities and stock management processes. Responsibilities: Oversee inventory levels of supplies, equipment, and materials Regularly check stock levels and reorder as necessary to prevent shortages Ensure accuracy and completeness of paperwork when ordering stock Maintain and update stock information on the Configuration Management Database (CMDB) for efficient tracking Compare received items against orders to verify accuracy and address discrepancies promptly Perform essential repairs and maintenance tasks such as plumbing, electrical work, carpentry, and painting Conduct routine inspections of facilities to identify maintenance needs and address issues promptly Coordinate with specialised contractors for more complex repairs or projects as needed Welcome visitors and direct inquiries to the appropriate departments or individuals Manage incoming and outgoing mail, including sorting, distribution, and organisation Schedule appointments, meetings, and conference room bookings efficiently Assist in organising events, meetings, and conferences, ensuring necessary supplies are available Provide administrative support such as data entry, filing, and document preparation Aid in office moves, furniture arrangement, and space planning as required Ensure compliance with health and safety regulations within the workplace Monitor security systems and procedures to safeguard the premises and its occupants Act as a point of contact during emergencies and coordinate responses effectively Provide courteous and professional assistance to employees, visitors, and clients Address and resolve facility-related issues or concerns promptly to maintain a positive working environment Maintain accurate records pertaining to stock levels, orders, and expenses to facilitate informed decision-making Generate reports and documentation as necessary for management or regulatory purposes Identify opportunities for enhancing stock control processes and procedures to optimise efficiency and minimise costs Implement improvements to streamline inventory management practices and enhance overall operations Education And Experience Requirements: Experience in facilities management, maintenance, or a related field Experience with stock control, inventory management, and/or purchasing Experience in customer service is advantageous Proficiency in basic maintenance tasks such as plumbing, electrical work, carpentry, and painting Familiarity with inventory management software or systems for tracking stock levels and orders Strong communication skills, both verbal and written, for interacting with colleagues, visitors, and external vendors Excellent organisational skills and attention to detail for managing multiple tasks and priorities effectively Problem-solving skills to identify issues and find practical solutions Ability to work independently with minimal supervision as well as collaboratively within a team Flexibility and adaptability to respond to changing priorities and handle unexpected situations Professionalism and a positive attitude in providing customer service and representing the organisation Our client is an equal opportunities employer and does not discriminate based on age, sex, colour, religion, race, disability, or sexual orientation
Reception Office Coordinator £24,000, Permanent position Stop Press This is a great opportunity for someone who has experience within customer services, retail, or the hotel industry, looking to secure a Monday to Friday, office-based role. Working in a busy, no day is the same and friendly environment. Day to day duties include; Answering calls and enquiries, contacting customers Meeting and greeting customers Providing guidance on the facilities of the building and showing customers where they need to go Uploading information onto the company systems Printing and collating documents and customer packs Coordinating room bookings Booking hotel accommodation Organising refreshments and lunch Ordering office supplies Petty cash Key attributes required; Excellent communication skills Positive 'can do' attitude Strong teamwork skills Excellent organisational skills Hours of work; Monday to Thursday 8.30am - 5pm Friday finish at 4.30pm Free on-site parking If you are currently working on the front of a hotel reception, looking to get away from shift work and join a fantastic company and team then please apply today as I want to speak with you! What you need to do now If you're interested in this role please apply and forward an up-to-date copy of your CV. Due to the unprecedented level of applications we are currently receiving, if we have not contacted you within 48 hours of your application then please assume you have been unsuccessful on this occasion. For the purpose of the Conduct Regulations; when advertising permanent vacancies we are acting as an Employment Agency and when advertising temporary/contract vacancies we are acting as an Employment Business. We take your personal data seriously and take every step to protect it. To learn how we handle your data please visit our website where you can find our Data Privacy Notice.
Apr 23, 2024
Full time
Reception Office Coordinator £24,000, Permanent position Stop Press This is a great opportunity for someone who has experience within customer services, retail, or the hotel industry, looking to secure a Monday to Friday, office-based role. Working in a busy, no day is the same and friendly environment. Day to day duties include; Answering calls and enquiries, contacting customers Meeting and greeting customers Providing guidance on the facilities of the building and showing customers where they need to go Uploading information onto the company systems Printing and collating documents and customer packs Coordinating room bookings Booking hotel accommodation Organising refreshments and lunch Ordering office supplies Petty cash Key attributes required; Excellent communication skills Positive 'can do' attitude Strong teamwork skills Excellent organisational skills Hours of work; Monday to Thursday 8.30am - 5pm Friday finish at 4.30pm Free on-site parking If you are currently working on the front of a hotel reception, looking to get away from shift work and join a fantastic company and team then please apply today as I want to speak with you! What you need to do now If you're interested in this role please apply and forward an up-to-date copy of your CV. Due to the unprecedented level of applications we are currently receiving, if we have not contacted you within 48 hours of your application then please assume you have been unsuccessful on this occasion. For the purpose of the Conduct Regulations; when advertising permanent vacancies we are acting as an Employment Agency and when advertising temporary/contract vacancies we are acting as an Employment Business. We take your personal data seriously and take every step to protect it. To learn how we handle your data please visit our website where you can find our Data Privacy Notice.
Job Profile Summary Learning, Development and Administration Coordinator, Hull Our purpose is reimagining energy for people and our planet. We want to help the world reach net zero and improve people's lives. We will need to innovate at pace, and we are proud to be establishing the bp global centre for low carbon process technologies at the Saltend Chemicals Park in Hull, UK. Building on a 55- year heritage in Hull, our global centre will bring together talented scientists and engineers to tackle the challenges of providing clean energy to the planet. This multi-disciplinary group will collaborate on the full innovation life cycle, from chemistry research and molecular innovation to pilot process demonstration and technoeconomic feasibility assessment, underpinned by world- class engineering and analytical capability. We are offering new career development opportunities to join our diverse and inclusive team, based in world- class laboratory and demonstration plant facilities. The opportunity: We are delighted to present this fantastic opportunity for a Learning, Development and Administration Coordinator to join our Hull R&D team of skilled technology practitioners who provide data and insight reaching across bp - from research and innovation into low carbon technologies, to critical business support for our global value chain. The role: Reporting to the Hull Research and Technology Centre Senior Manager, the Learning, Development and Administration Coordinator will be based at bp's global centre for low carbon process technologies in Hull. This team is responsible for developing proprietary technology and delivering services in support of research, product development, deployment and operational excellence, primarily to underpin bp's advances in process development, including low carbon refining technologies. Job Advert Accountabilities will include: Training and Development Accountable for identifying, collating and communicating training requirements for bp personnel and contractors. Managing the bp group- defined suites of courses and coordinating the schedule of courses. Evaluating the effectiveness and suitability of training courses, ensuring they are fit for purpose and value for money. Work with procurement to understand global purchasing opportunities where suitable. Responsible for identifying and sourcing new training courses to meet the needs of new / revised legislation and requirements and to keep pace with relevant innovation and competition. Invoice handling and liaison with procurement and finance to ensure timely payment. Responsible for maintaining training procedures, ensuring all guidelines and requirements are encapsulated. Administration General office administration duties. Responsible for logistics and visitor management for non-Hull based bp staff and external visitors including accommodation and meeting arrangements, laboratory and pilot plant visits, and ensuring that venues and areas to be visited are safe and accessible and that the relevant local staff are prepared. Reporting maintenance and facilities management co-ordination requests, including catering requests, room layout changes, porter requests, photocopier maintenance requests, deep cleans etc. Ensure conference room and quiet room facilities are maintained to a high operational standard. Actively contributing to the running of the team and proactively assisting colleagues as required. Identify and implement opportunities for continuous improvement. Coordinate onboarding of new hires and new contractors to the team. Our commitment to diversity, equity and inclusion: At bp you can be part of business resource groups (BRGs), which believe in the power of inclusion, deeper connections, and shared experiences. They provide a place for employees to learn and share knowledge, to connect, and to improve. The BRGs focus on and encourage talent engagement, development, and retention while creating a broadened sense of community and inclusion for bp employees. The groups cultivate leadership growth by involving employees in developmental opportunities they would not otherwise have access to. Formal and informal mentoring also help employees develop their professional goals and connect with colleagues. The BRGs' commitment to growth at all levels helps employees feel more engaged and energized. The BRGs break down barriers so we can all do better together. Examples of BRGs include (but are not limited to) the following: • bpWIN (bp Women's International Network) • Pride • Working parents • PEN (Positively Ethnic Network) About you: You will be qualified to degree level in a relevant discipline (or have over 5 years of relevant experience) and have in-depth understanding and proven delivery in a training coordination role including compliance training and the maintenance of accurate electronic records. You will have prior experience in providing executive and team administrative support in a busy working environment. Self-driven, confident and approachable, you are a natural forward planner who can manage a challenging and varied workload, being responsive, adaptable, creative, and engaging. If you are looking for an exciting and purposeful challenge helping to solve some of the planet's biggest problems, there is no time like now! Join a team of diverse and forward-thinking people who sit firmly at the heart of innovation and technology - advancing bp's ambition towards a net zero world. Entity Innovation & Engineering Job Family Group Business Support Group Relocation available No Travel required No Country United Kingdom About BP INNOVATION & ENGINEERING Join us in creating, growing, and delivering innovation at pace, enabling us to thrive while transitioning to a net zero world. All without compromising our operational risk management. Working with us, you can do this by: • deploying our integrated capability and standards in service of our net zero and safety ambitions • driving our digital transformation and pioneering new business models • collaborating to deliver competitive customer-focused energy solutions • originating, scaling and commercialising innovative ideas, and creating ground-breaking new businesses from them • protecting us by assuring management of our greatest physical and digital risks Because together we are: • Originators, builders, guardians and disruptors • Engineers, technologists, scientists and entrepreneurs • Empathetic, curious, creative and inclusive Legal disclaimer We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, sex, gender, gender expression, sexual orientation, age, marital status, neurodiversity/neurocognitive functioning, veteran status or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodations.
Sep 24, 2022
Full time
Job Profile Summary Learning, Development and Administration Coordinator, Hull Our purpose is reimagining energy for people and our planet. We want to help the world reach net zero and improve people's lives. We will need to innovate at pace, and we are proud to be establishing the bp global centre for low carbon process technologies at the Saltend Chemicals Park in Hull, UK. Building on a 55- year heritage in Hull, our global centre will bring together talented scientists and engineers to tackle the challenges of providing clean energy to the planet. This multi-disciplinary group will collaborate on the full innovation life cycle, from chemistry research and molecular innovation to pilot process demonstration and technoeconomic feasibility assessment, underpinned by world- class engineering and analytical capability. We are offering new career development opportunities to join our diverse and inclusive team, based in world- class laboratory and demonstration plant facilities. The opportunity: We are delighted to present this fantastic opportunity for a Learning, Development and Administration Coordinator to join our Hull R&D team of skilled technology practitioners who provide data and insight reaching across bp - from research and innovation into low carbon technologies, to critical business support for our global value chain. The role: Reporting to the Hull Research and Technology Centre Senior Manager, the Learning, Development and Administration Coordinator will be based at bp's global centre for low carbon process technologies in Hull. This team is responsible for developing proprietary technology and delivering services in support of research, product development, deployment and operational excellence, primarily to underpin bp's advances in process development, including low carbon refining technologies. Job Advert Accountabilities will include: Training and Development Accountable for identifying, collating and communicating training requirements for bp personnel and contractors. Managing the bp group- defined suites of courses and coordinating the schedule of courses. Evaluating the effectiveness and suitability of training courses, ensuring they are fit for purpose and value for money. Work with procurement to understand global purchasing opportunities where suitable. Responsible for identifying and sourcing new training courses to meet the needs of new / revised legislation and requirements and to keep pace with relevant innovation and competition. Invoice handling and liaison with procurement and finance to ensure timely payment. Responsible for maintaining training procedures, ensuring all guidelines and requirements are encapsulated. Administration General office administration duties. Responsible for logistics and visitor management for non-Hull based bp staff and external visitors including accommodation and meeting arrangements, laboratory and pilot plant visits, and ensuring that venues and areas to be visited are safe and accessible and that the relevant local staff are prepared. Reporting maintenance and facilities management co-ordination requests, including catering requests, room layout changes, porter requests, photocopier maintenance requests, deep cleans etc. Ensure conference room and quiet room facilities are maintained to a high operational standard. Actively contributing to the running of the team and proactively assisting colleagues as required. Identify and implement opportunities for continuous improvement. Coordinate onboarding of new hires and new contractors to the team. Our commitment to diversity, equity and inclusion: At bp you can be part of business resource groups (BRGs), which believe in the power of inclusion, deeper connections, and shared experiences. They provide a place for employees to learn and share knowledge, to connect, and to improve. The BRGs focus on and encourage talent engagement, development, and retention while creating a broadened sense of community and inclusion for bp employees. The groups cultivate leadership growth by involving employees in developmental opportunities they would not otherwise have access to. Formal and informal mentoring also help employees develop their professional goals and connect with colleagues. The BRGs' commitment to growth at all levels helps employees feel more engaged and energized. The BRGs break down barriers so we can all do better together. Examples of BRGs include (but are not limited to) the following: • bpWIN (bp Women's International Network) • Pride • Working parents • PEN (Positively Ethnic Network) About you: You will be qualified to degree level in a relevant discipline (or have over 5 years of relevant experience) and have in-depth understanding and proven delivery in a training coordination role including compliance training and the maintenance of accurate electronic records. You will have prior experience in providing executive and team administrative support in a busy working environment. Self-driven, confident and approachable, you are a natural forward planner who can manage a challenging and varied workload, being responsive, adaptable, creative, and engaging. If you are looking for an exciting and purposeful challenge helping to solve some of the planet's biggest problems, there is no time like now! Join a team of diverse and forward-thinking people who sit firmly at the heart of innovation and technology - advancing bp's ambition towards a net zero world. Entity Innovation & Engineering Job Family Group Business Support Group Relocation available No Travel required No Country United Kingdom About BP INNOVATION & ENGINEERING Join us in creating, growing, and delivering innovation at pace, enabling us to thrive while transitioning to a net zero world. All without compromising our operational risk management. Working with us, you can do this by: • deploying our integrated capability and standards in service of our net zero and safety ambitions • driving our digital transformation and pioneering new business models • collaborating to deliver competitive customer-focused energy solutions • originating, scaling and commercialising innovative ideas, and creating ground-breaking new businesses from them • protecting us by assuring management of our greatest physical and digital risks Because together we are: • Originators, builders, guardians and disruptors • Engineers, technologists, scientists and entrepreneurs • Empathetic, curious, creative and inclusive Legal disclaimer We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, sex, gender, gender expression, sexual orientation, age, marital status, neurodiversity/neurocognitive functioning, veteran status or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodations.
Job Profile Summary Learning, Development and Administration Coordinator, Hull Our purpose is reimagining energy for people and our planet. We want to help the world reach net zero and improve people's lives. We will need to innovate at pace, and we are proud to be establishing the bp global centre for low carbon process technologies at the Saltend Chemicals Park in Hull, UK. Building on a 55- year heritage in Hull, our global centre will bring together talented scientists and engineers to tackle the challenges of providing clean energy to the planet. This multi-disciplinary group will collaborate on the full innovation life cycle, from chemistry research and molecular innovation to pilot process demonstration and technoeconomic feasibility assessment, underpinned by world- class engineering and analytical capability. We are offering new career development opportunities to join our diverse and inclusive team, based in world- class laboratory and demonstration plant facilities. The opportunity: We are delighted to present this fantastic opportunity for a Learning, Development and Administration Coordinator to join our Hull R&D team of skilled technology practitioners who provide data and insight reaching across bp - from research and innovation into low carbon technologies, to critical business support for our global value chain. The role: Reporting to the Hull Research and Technology Centre Senior Manager, the Learning, Development and Administration Coordinator will be based at bp's global centre for low carbon process technologies in Hull. This team is responsible for developing proprietary technology and delivering services in support of research, product development, deployment and operational excellence, primarily to underpin bp's advances in process development, including low carbon refining technologies. Job Advert Accountabilities will include: Training and Development Accountable for identifying, collating and communicating training requirements for bp personnel and contractors. Managing the bp group- defined suites of courses and coordinating the schedule of courses. Evaluating the effectiveness and suitability of training courses, ensuring they are fit for purpose and value for money. Work with procurement to understand global purchasing opportunities where suitable. Responsible for identifying and sourcing new training courses to meet the needs of new / revised legislation and requirements and to keep pace with relevant innovation and competition. Invoice handling and liaison with procurement and finance to ensure timely payment. Responsible for maintaining training procedures, ensuring all guidelines and requirements are encapsulated. Administration General office administration duties. Responsible for logistics and visitor management for non-Hull based bp staff and external visitors including accommodation and meeting arrangements, laboratory and pilot plant visits, and ensuring that venues and areas to be visited are safe and accessible and that the relevant local staff are prepared. Reporting maintenance and facilities management co-ordination requests, including catering requests, room layout changes, porter requests, photocopier maintenance requests, deep cleans etc. Ensure conference room and quiet room facilities are maintained to a high operational standard. Actively contributing to the running of the team and proactively assisting colleagues as required. Identify and implement opportunities for continuous improvement. Coordinate onboarding of new hires and new contractors to the team. Our commitment to diversity, equity and inclusion: At bp you can be part of business resource groups (BRGs), which believe in the power of inclusion, deeper connections, and shared experiences. They provide a place for employees to learn and share knowledge, to connect, and to improve. The BRGs focus on and encourage talent engagement, development, and retention while creating a broadened sense of community and inclusion for bp employees. The groups cultivate leadership growth by involving employees in developmental opportunities they would not otherwise have access to. Formal and informal mentoring also help employees develop their professional goals and connect with colleagues. The BRGs' commitment to growth at all levels helps employees feel more engaged and energized. The BRGs break down barriers so we can all do better together. Examples of BRGs include (but are not limited to) the following: • bpWIN (bp Women's International Network) • Pride • Working parents • PEN (Positively Ethnic Network) About you: You will be qualified to degree level in a relevant discipline (or have over 5 years of relevant experience) and have in-depth understanding and proven delivery in a training coordination role including compliance training and the maintenance of accurate electronic records. You will have prior experience in providing executive and team administrative support in a busy working environment. Self-driven, confident and approachable, you are a natural forward planner who can manage a challenging and varied workload, being responsive, adaptable, creative, and engaging. If you are looking for an exciting and purposeful challenge helping to solve some of the planet's biggest problems, there is no time like now! Join a team of diverse and forward-thinking people who sit firmly at the heart of innovation and technology - advancing bp's ambition towards a net zero world. Entity Innovation & Engineering Job Family Group Business Support Group Relocation available No Travel required No Country United Kingdom About BP INNOVATION & ENGINEERING Join us in creating, growing, and delivering innovation at pace, enabling us to thrive while transitioning to a net zero world. All without compromising our operational risk management. Working with us, you can do this by: • deploying our integrated capability and standards in service of our net zero and safety ambitions • driving our digital transformation and pioneering new business models • collaborating to deliver competitive customer-focused energy solutions • originating, scaling and commercialising innovative ideas, and creating ground-breaking new businesses from them • protecting us by assuring management of our greatest physical and digital risks Because together we are: • Originators, builders, guardians and disruptors • Engineers, technologists, scientists and entrepreneurs • Empathetic, curious, creative and inclusive Legal disclaimer We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, sex, gender, gender expression, sexual orientation, age, marital status, neurodiversity/neurocognitive functioning, veteran status or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodations.
Sep 24, 2022
Full time
Job Profile Summary Learning, Development and Administration Coordinator, Hull Our purpose is reimagining energy for people and our planet. We want to help the world reach net zero and improve people's lives. We will need to innovate at pace, and we are proud to be establishing the bp global centre for low carbon process technologies at the Saltend Chemicals Park in Hull, UK. Building on a 55- year heritage in Hull, our global centre will bring together talented scientists and engineers to tackle the challenges of providing clean energy to the planet. This multi-disciplinary group will collaborate on the full innovation life cycle, from chemistry research and molecular innovation to pilot process demonstration and technoeconomic feasibility assessment, underpinned by world- class engineering and analytical capability. We are offering new career development opportunities to join our diverse and inclusive team, based in world- class laboratory and demonstration plant facilities. The opportunity: We are delighted to present this fantastic opportunity for a Learning, Development and Administration Coordinator to join our Hull R&D team of skilled technology practitioners who provide data and insight reaching across bp - from research and innovation into low carbon technologies, to critical business support for our global value chain. The role: Reporting to the Hull Research and Technology Centre Senior Manager, the Learning, Development and Administration Coordinator will be based at bp's global centre for low carbon process technologies in Hull. This team is responsible for developing proprietary technology and delivering services in support of research, product development, deployment and operational excellence, primarily to underpin bp's advances in process development, including low carbon refining technologies. Job Advert Accountabilities will include: Training and Development Accountable for identifying, collating and communicating training requirements for bp personnel and contractors. Managing the bp group- defined suites of courses and coordinating the schedule of courses. Evaluating the effectiveness and suitability of training courses, ensuring they are fit for purpose and value for money. Work with procurement to understand global purchasing opportunities where suitable. Responsible for identifying and sourcing new training courses to meet the needs of new / revised legislation and requirements and to keep pace with relevant innovation and competition. Invoice handling and liaison with procurement and finance to ensure timely payment. Responsible for maintaining training procedures, ensuring all guidelines and requirements are encapsulated. Administration General office administration duties. Responsible for logistics and visitor management for non-Hull based bp staff and external visitors including accommodation and meeting arrangements, laboratory and pilot plant visits, and ensuring that venues and areas to be visited are safe and accessible and that the relevant local staff are prepared. Reporting maintenance and facilities management co-ordination requests, including catering requests, room layout changes, porter requests, photocopier maintenance requests, deep cleans etc. Ensure conference room and quiet room facilities are maintained to a high operational standard. Actively contributing to the running of the team and proactively assisting colleagues as required. Identify and implement opportunities for continuous improvement. Coordinate onboarding of new hires and new contractors to the team. Our commitment to diversity, equity and inclusion: At bp you can be part of business resource groups (BRGs), which believe in the power of inclusion, deeper connections, and shared experiences. They provide a place for employees to learn and share knowledge, to connect, and to improve. The BRGs focus on and encourage talent engagement, development, and retention while creating a broadened sense of community and inclusion for bp employees. The groups cultivate leadership growth by involving employees in developmental opportunities they would not otherwise have access to. Formal and informal mentoring also help employees develop their professional goals and connect with colleagues. The BRGs' commitment to growth at all levels helps employees feel more engaged and energized. The BRGs break down barriers so we can all do better together. Examples of BRGs include (but are not limited to) the following: • bpWIN (bp Women's International Network) • Pride • Working parents • PEN (Positively Ethnic Network) About you: You will be qualified to degree level in a relevant discipline (or have over 5 years of relevant experience) and have in-depth understanding and proven delivery in a training coordination role including compliance training and the maintenance of accurate electronic records. You will have prior experience in providing executive and team administrative support in a busy working environment. Self-driven, confident and approachable, you are a natural forward planner who can manage a challenging and varied workload, being responsive, adaptable, creative, and engaging. If you are looking for an exciting and purposeful challenge helping to solve some of the planet's biggest problems, there is no time like now! Join a team of diverse and forward-thinking people who sit firmly at the heart of innovation and technology - advancing bp's ambition towards a net zero world. Entity Innovation & Engineering Job Family Group Business Support Group Relocation available No Travel required No Country United Kingdom About BP INNOVATION & ENGINEERING Join us in creating, growing, and delivering innovation at pace, enabling us to thrive while transitioning to a net zero world. All without compromising our operational risk management. Working with us, you can do this by: • deploying our integrated capability and standards in service of our net zero and safety ambitions • driving our digital transformation and pioneering new business models • collaborating to deliver competitive customer-focused energy solutions • originating, scaling and commercialising innovative ideas, and creating ground-breaking new businesses from them • protecting us by assuring management of our greatest physical and digital risks Because together we are: • Originators, builders, guardians and disruptors • Engineers, technologists, scientists and entrepreneurs • Empathetic, curious, creative and inclusive Legal disclaimer We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, sex, gender, gender expression, sexual orientation, age, marital status, neurodiversity/neurocognitive functioning, veteran status or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodations.
Closing Date: 06/03/2022 Would you like to fast-track your experience working on and supporting the delivery of the biggest celebration of sport and culture in 2022? The Birmingham 2022 Commonwealth Games have an exciting opportunity for two Team Coordinators to join the Organising Committee. The Team Coordinators will be an important part of the Readiness team, providing key organisational support across various Readiness related exercises and events, ensuring successful delivery of the Readiness programme in the lead up to the Games. The successful applicant will have a proven track record in coordinating and managing events, with an ability to learn quickly and generate insight from existing information and experience. With exceptional interpersonal skills, they will have the initiative to work independently as well as to lead on multiple small projects. It is an incredibly exciting time to come onboard and work for the Birmingham Commonwealth Games, gain unique experience within a fast-paced and dedicated team, and support the successful delivery of the largest event ever to be held in the West Midlands. Responsibilities Manage the central Readiness calendar and inbox - monitoring exercise/event attendance, room bookings and layout etc. Support centrally facilitated Readiness exercises/events across the Organising Committee and where required support with the delivery and planning of external exercises/events. Working with the Readiness team, support the logistical planning, operational delivery and reporting of simulation exercises/events. Provide administration support to the Joint C3 (Command, Coordination and Communication) & Readiness working groups. Track and monitor exercise outcomes, actions and lessons learnt from simulations across the programme. Please see the job description for a full breakdown of the position responsibilities. Please note the internal job title is Readiness Coordinator as shown in the job description. Skills and Experience Essential Experienced in planning and organising events. Experienced project coordinator with a proven record of delivering on various projects at once. Excels in coordinating and delivering projects against tight deadlines. Ability to develop strong relationships with key stakeholders, understanding their priorities and negotiating to ensure effective delivery. Excellent communication skills. Planner with good analytical and problem-solving skills. Desirable Event or conference management experience. Why You Should Work For The Games Joining the Games team will provide you with a unique once in a lifetime opportunity to gain new skills and make new connections. After the Games, we will assist you with finding new opportunities via our outplacement programme, designed to support you in the next chapter of your career. Start date: ASAP Contract: Fixed-term contract until August 2022 Location: Five Brindley Place, Birmingham (full time office-based) Salary: £25,000 - £30,000 This position is subject to a Basic criminal record check from the Disclosure and Barring Service. Due to the short-term nature of our roles, all candidates must have current Right to Work in the UK in order to be considered. Birmingham 2022 is an equal opportunities organisation and Disability Confident employer and we encourage applications from all backgrounds and communities. We have received the Leaders in Diversity award through the National Centre for Diversity. The principles "FREDIE" (Fairness - Respect - Equality - Diversity - Inclusion and Engagement) support our aim of delivering a truly inclusive and accessible games. As part of our commitment as a Disability Confident employer, we offer a guaranteed interview to anyone with a disability whose application meets the minimum criteria for the post. If you wish for your application to be considered under the Disability Confident scheme, please submit a completed form with your application, which can be found on the Birmingham 2022 jobs site under the current vacancies drop down. To apply for this role please follow the link and complete the application attaching a single document containing your CV and Covering Letter. Please also submit your disability confident/ reasonable adjustments form (if required). On occasions where we receive a large number of applications, we may close the advert ahead of the publicised closing date. We would therefore advise that you submit your completed application as soon as possible. We take your data privacy seriously. Before sending your application please review our applicant privacy notice which explains how we use your personal data. This can be found on the Birmingham 2022 jobs site under the current vacancies drop down. Gi Group Holdings Recruitment Limited group of companies includes Gi Recruitment Limited, Draefern Limited, Gi Group Recruitment Ltd, INTOO (UK) Limited, Marks Sattin (UK) Limited, TACK TMI UK Limited and Grafton Professional Staffing Limited. We are committed to protecting the privacy of all of our candidates and clients. Following some recent changes to data protection laws we have updated our Privacy Policy. To view a copy and to help you understand how we collect, use and process your personal data please visit the Privacy page on our Gi Group UK website.
Feb 26, 2022
Contractor
Closing Date: 06/03/2022 Would you like to fast-track your experience working on and supporting the delivery of the biggest celebration of sport and culture in 2022? The Birmingham 2022 Commonwealth Games have an exciting opportunity for two Team Coordinators to join the Organising Committee. The Team Coordinators will be an important part of the Readiness team, providing key organisational support across various Readiness related exercises and events, ensuring successful delivery of the Readiness programme in the lead up to the Games. The successful applicant will have a proven track record in coordinating and managing events, with an ability to learn quickly and generate insight from existing information and experience. With exceptional interpersonal skills, they will have the initiative to work independently as well as to lead on multiple small projects. It is an incredibly exciting time to come onboard and work for the Birmingham Commonwealth Games, gain unique experience within a fast-paced and dedicated team, and support the successful delivery of the largest event ever to be held in the West Midlands. Responsibilities Manage the central Readiness calendar and inbox - monitoring exercise/event attendance, room bookings and layout etc. Support centrally facilitated Readiness exercises/events across the Organising Committee and where required support with the delivery and planning of external exercises/events. Working with the Readiness team, support the logistical planning, operational delivery and reporting of simulation exercises/events. Provide administration support to the Joint C3 (Command, Coordination and Communication) & Readiness working groups. Track and monitor exercise outcomes, actions and lessons learnt from simulations across the programme. Please see the job description for a full breakdown of the position responsibilities. Please note the internal job title is Readiness Coordinator as shown in the job description. Skills and Experience Essential Experienced in planning and organising events. Experienced project coordinator with a proven record of delivering on various projects at once. Excels in coordinating and delivering projects against tight deadlines. Ability to develop strong relationships with key stakeholders, understanding their priorities and negotiating to ensure effective delivery. Excellent communication skills. Planner with good analytical and problem-solving skills. Desirable Event or conference management experience. Why You Should Work For The Games Joining the Games team will provide you with a unique once in a lifetime opportunity to gain new skills and make new connections. After the Games, we will assist you with finding new opportunities via our outplacement programme, designed to support you in the next chapter of your career. Start date: ASAP Contract: Fixed-term contract until August 2022 Location: Five Brindley Place, Birmingham (full time office-based) Salary: £25,000 - £30,000 This position is subject to a Basic criminal record check from the Disclosure and Barring Service. Due to the short-term nature of our roles, all candidates must have current Right to Work in the UK in order to be considered. Birmingham 2022 is an equal opportunities organisation and Disability Confident employer and we encourage applications from all backgrounds and communities. We have received the Leaders in Diversity award through the National Centre for Diversity. The principles "FREDIE" (Fairness - Respect - Equality - Diversity - Inclusion and Engagement) support our aim of delivering a truly inclusive and accessible games. As part of our commitment as a Disability Confident employer, we offer a guaranteed interview to anyone with a disability whose application meets the minimum criteria for the post. If you wish for your application to be considered under the Disability Confident scheme, please submit a completed form with your application, which can be found on the Birmingham 2022 jobs site under the current vacancies drop down. To apply for this role please follow the link and complete the application attaching a single document containing your CV and Covering Letter. Please also submit your disability confident/ reasonable adjustments form (if required). On occasions where we receive a large number of applications, we may close the advert ahead of the publicised closing date. We would therefore advise that you submit your completed application as soon as possible. We take your data privacy seriously. Before sending your application please review our applicant privacy notice which explains how we use your personal data. This can be found on the Birmingham 2022 jobs site under the current vacancies drop down. Gi Group Holdings Recruitment Limited group of companies includes Gi Recruitment Limited, Draefern Limited, Gi Group Recruitment Ltd, INTOO (UK) Limited, Marks Sattin (UK) Limited, TACK TMI UK Limited and Grafton Professional Staffing Limited. We are committed to protecting the privacy of all of our candidates and clients. Following some recent changes to data protection laws we have updated our Privacy Policy. To view a copy and to help you understand how we collect, use and process your personal data please visit the Privacy page on our Gi Group UK website.
Also known as: Personal Assistant to Managing Director, Office Assistant, Office Coordinator, Administrative Assistant, Secretary, Front of House and similar About us: GOOD LAW SOFTWARE UK is a newly incorporated IT company that has developed a client management system for legal professionals. Our ultimate goal is to reduce the cost and time spent on daily legal tasks; by simplifying & automating administrative processes. Our founders are lawyers that couldn't find a more cost-effective solution designed for a lawyer's natural need for enhanced encryption, data backup, and exceptional security features. So, we built GOOD LAW SOFTWARE. We are now looking for a professional and ambitious Assistant to help us run our office and assist our Managing Director, who runs three other SMEs. About you: As our Office Operations Coordinator, you will be performing a variety of administrative tasks but also deal with matters instructed by our director. The requirements of the job will be many and varied, commensurate with the needs of a dynamic, high growth business as the environment of our organization is very similar to the one of a start-up. You will be required to think on your feet and deal with various situations during the day. As a result, you will have the opportunity to develop and grow as the business grows. Room for enhancement exists, as do rewards for excellent performance. You would be an effective communicator, comfortably communicating with people at all levels, maintaining professional relationships and keeping information confidential while dealing with tasks in an effective manner. This is the right place for someone who wishes to develop career within the firm or IT and legal tech industry. Job overview: · Ensuring smooth continuance of the business · Supporting staff performance · Secretarial support to the MD: logistics, research, administration, meeting organization, outreach, documentation et cetera. · Screening phone calls, enquiries and requests, and handling them professionally as appropriate and necessary. · Organizing, coordinating and maintaining calendars and making appointments. · Attending to email, post, deliveries, and shipments. · Taking care of office premises, such as maintenance, organizing repairs, ordering stationery, ensuring tidiness and similar. · Administrative matters including filing, documentation, organization, supply procurement, supplier and partner correspondence, etc. · Ad-hoc support where relevant. Requirements: · Excellent oral and written communication skills. · Full discretion and trustworthiness: you will often be party to sensitive and confidential information. · Excellent interpersonal and team skills. · Ability to work independently and as part of a team. · Skilled operating effectively across different cultures. · Good time management skills and ability to multitask efficiently: the ability to prioritize, delegate multiple workflows and tasks. · Excellent attention to detail, with the ability to maintain a high level of reliability. · A flexible, pro-active approach to work demonstrating independent problem solving and taking initiative. · Calm, gathered and decisive operation especially under stress in unfamiliar environments. · At least two years' experience in a similar environment Salary : From £16,000 per Anum . Negotiable Location : Vauxhall (easily accessible from Nine Elms and Vauxhall stations). Job type : Permanent and full-time. Industry : Legal and Legal Tech. Reporting to : Managing Director. Working hours: 37.5 hours per week, Monday to Friday 09:30 - 18:00. Remote work: Not applicable (this is office-based role). Holiday entitlement: 20 days holiday, +1 day off for your birthday, in addition to public UK holidays. In compliance with GDPR by applying to this position you agree that your data can be stored in our database and you may be contacted for future vacancies. Please contact us for more information or to opt out of this service.
Dec 08, 2021
Full time
Also known as: Personal Assistant to Managing Director, Office Assistant, Office Coordinator, Administrative Assistant, Secretary, Front of House and similar About us: GOOD LAW SOFTWARE UK is a newly incorporated IT company that has developed a client management system for legal professionals. Our ultimate goal is to reduce the cost and time spent on daily legal tasks; by simplifying & automating administrative processes. Our founders are lawyers that couldn't find a more cost-effective solution designed for a lawyer's natural need for enhanced encryption, data backup, and exceptional security features. So, we built GOOD LAW SOFTWARE. We are now looking for a professional and ambitious Assistant to help us run our office and assist our Managing Director, who runs three other SMEs. About you: As our Office Operations Coordinator, you will be performing a variety of administrative tasks but also deal with matters instructed by our director. The requirements of the job will be many and varied, commensurate with the needs of a dynamic, high growth business as the environment of our organization is very similar to the one of a start-up. You will be required to think on your feet and deal with various situations during the day. As a result, you will have the opportunity to develop and grow as the business grows. Room for enhancement exists, as do rewards for excellent performance. You would be an effective communicator, comfortably communicating with people at all levels, maintaining professional relationships and keeping information confidential while dealing with tasks in an effective manner. This is the right place for someone who wishes to develop career within the firm or IT and legal tech industry. Job overview: · Ensuring smooth continuance of the business · Supporting staff performance · Secretarial support to the MD: logistics, research, administration, meeting organization, outreach, documentation et cetera. · Screening phone calls, enquiries and requests, and handling them professionally as appropriate and necessary. · Organizing, coordinating and maintaining calendars and making appointments. · Attending to email, post, deliveries, and shipments. · Taking care of office premises, such as maintenance, organizing repairs, ordering stationery, ensuring tidiness and similar. · Administrative matters including filing, documentation, organization, supply procurement, supplier and partner correspondence, etc. · Ad-hoc support where relevant. Requirements: · Excellent oral and written communication skills. · Full discretion and trustworthiness: you will often be party to sensitive and confidential information. · Excellent interpersonal and team skills. · Ability to work independently and as part of a team. · Skilled operating effectively across different cultures. · Good time management skills and ability to multitask efficiently: the ability to prioritize, delegate multiple workflows and tasks. · Excellent attention to detail, with the ability to maintain a high level of reliability. · A flexible, pro-active approach to work demonstrating independent problem solving and taking initiative. · Calm, gathered and decisive operation especially under stress in unfamiliar environments. · At least two years' experience in a similar environment Salary : From £16,000 per Anum . Negotiable Location : Vauxhall (easily accessible from Nine Elms and Vauxhall stations). Job type : Permanent and full-time. Industry : Legal and Legal Tech. Reporting to : Managing Director. Working hours: 37.5 hours per week, Monday to Friday 09:30 - 18:00. Remote work: Not applicable (this is office-based role). Holiday entitlement: 20 days holiday, +1 day off for your birthday, in addition to public UK holidays. In compliance with GDPR by applying to this position you agree that your data can be stored in our database and you may be contacted for future vacancies. Please contact us for more information or to opt out of this service.
Our client, a professional and internationally renowned educator, require TWO experienced Programme Managers to sit within their Apprenticeships Operations team. The successful Programme Manager(s) will be an integral part of the Operations Apprenticeships team, an expert at managing the day to day organisation and delivery of the complex and high value apprenticeship programs to ensure they are delivered to a very high standard and with the professionalism this educational institution warrants. Main duties: * The Programme Manager will be the main point of contact for assigned faculty to ensure their courses are prepared in time to the standard required, supporting them in their teaching and being responsible for the success of the course * Work with the Programs Director and other Managers to support apprentices with going on/returning from leave of absence, progression management, academic probation, handling academic disciplinary issues and any requests with transition to or from the programs. * The Programme Manager will build excellent relationships with internal teams: faculty, finance, house, sales to share knowledge and mutual needs, be a trusted go to person for Apprenticeships * Assist Apprenticeships Senior Leadership and Apprentice Support Team with orientation, graduation, recruitment events, and arrangements for any other events as appropriate * The Programme Manager will lead the Program Team (coordinators/managers) to ensure excellent administration of financial data, enrollment, assessment, marking & results dissemination, attendance, and course delivery * Manage the Program Team and share responsibilities in management of systems including Salesforce (Student Records, Finance, logistics/resources), Canvas (online learning management system), and Zoom/Teams (Live Sessions & webinars) to ensure successful delivery of programs * Use of Salesforce to monitor and report revenue, costs and remaining budget as required, suggest and implement ways to save costs and increase margin * The Programme Manager will create, follow and maintain clear program plans against which progress, risks and issues can be identified and reported * Manage academic communications for programs online, onsite and by email & other media. * Be an expert in programs regulations, so can advise and respond to queries and train others as needed e.g. for new staff Requirements: * Educated to degree level or relevant business qualification * Experience of Apprenticeships preferred. * Experience of further or higher education sector and academic administration preferred. * Experience with CRM and Learning Management Systems such as Salesforce and Canvas is desirable but not essential (full training will be given) * A confident user of Microsoft Office software, in particular Excel and PowerPoint * Highly analytical with excellent problem solving and project management capabilities Benefits include: * 25 days paid holiday each year (3 days typically held for Christmas period shutdown) * Free access to on-site gym (with swimming pool, spa, sauna, steam room, squash court and outdoor sporting facilities) * Access to the company pension scheme and healthcare schemes * Pension scheme Paul Feldman is the National Skills Agency Data Protection Officer. Your data will be stored until notice is given by you for it to be removed. Our Data Protection Policy will be forwarded to you on request. As a result of the high number of applications we receive for each role advertised we regret that we may be unable to deliver individual feedback to unsuccessful candidates. If you have not been contacted within 7 days then unfortunately on this occasion your application has been unsuccessful. We will retain your details with the intention of keeping you informed of other suitable opportunities that may arise. National Skills Agency Ltd is acting as an Employment Agency in relation to this vacancy. National Skills Agency is an Equal Opportunities employer and we welcome applicants from all backgrounds
Sep 16, 2021
Full time
Our client, a professional and internationally renowned educator, require TWO experienced Programme Managers to sit within their Apprenticeships Operations team. The successful Programme Manager(s) will be an integral part of the Operations Apprenticeships team, an expert at managing the day to day organisation and delivery of the complex and high value apprenticeship programs to ensure they are delivered to a very high standard and with the professionalism this educational institution warrants. Main duties: * The Programme Manager will be the main point of contact for assigned faculty to ensure their courses are prepared in time to the standard required, supporting them in their teaching and being responsible for the success of the course * Work with the Programs Director and other Managers to support apprentices with going on/returning from leave of absence, progression management, academic probation, handling academic disciplinary issues and any requests with transition to or from the programs. * The Programme Manager will build excellent relationships with internal teams: faculty, finance, house, sales to share knowledge and mutual needs, be a trusted go to person for Apprenticeships * Assist Apprenticeships Senior Leadership and Apprentice Support Team with orientation, graduation, recruitment events, and arrangements for any other events as appropriate * The Programme Manager will lead the Program Team (coordinators/managers) to ensure excellent administration of financial data, enrollment, assessment, marking & results dissemination, attendance, and course delivery * Manage the Program Team and share responsibilities in management of systems including Salesforce (Student Records, Finance, logistics/resources), Canvas (online learning management system), and Zoom/Teams (Live Sessions & webinars) to ensure successful delivery of programs * Use of Salesforce to monitor and report revenue, costs and remaining budget as required, suggest and implement ways to save costs and increase margin * The Programme Manager will create, follow and maintain clear program plans against which progress, risks and issues can be identified and reported * Manage academic communications for programs online, onsite and by email & other media. * Be an expert in programs regulations, so can advise and respond to queries and train others as needed e.g. for new staff Requirements: * Educated to degree level or relevant business qualification * Experience of Apprenticeships preferred. * Experience of further or higher education sector and academic administration preferred. * Experience with CRM and Learning Management Systems such as Salesforce and Canvas is desirable but not essential (full training will be given) * A confident user of Microsoft Office software, in particular Excel and PowerPoint * Highly analytical with excellent problem solving and project management capabilities Benefits include: * 25 days paid holiday each year (3 days typically held for Christmas period shutdown) * Free access to on-site gym (with swimming pool, spa, sauna, steam room, squash court and outdoor sporting facilities) * Access to the company pension scheme and healthcare schemes * Pension scheme Paul Feldman is the National Skills Agency Data Protection Officer. Your data will be stored until notice is given by you for it to be removed. Our Data Protection Policy will be forwarded to you on request. As a result of the high number of applications we receive for each role advertised we regret that we may be unable to deliver individual feedback to unsuccessful candidates. If you have not been contacted within 7 days then unfortunately on this occasion your application has been unsuccessful. We will retain your details with the intention of keeping you informed of other suitable opportunities that may arise. National Skills Agency Ltd is acting as an Employment Agency in relation to this vacancy. National Skills Agency is an Equal Opportunities employer and we welcome applicants from all backgrounds