Job Reference: /JM/11-04/1140/9 Job Title: Pension & Benefits Administrator Location: Century House, Ipswich Salary: Competitive Hours per week: Monday to Friday - 09:00 - 05:30 - 37.5 hours per week Business Overview Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates. Role Overview We are currently recruiting for a Pension & Benefits Administrator to join our passionate and driven team based at Century House, Ipswich. Reporting to the Reward, Pension & Benefits Manager you will be responsible for the administration of a wide number of benefits and pension schemes within OCS Group UK Ltd. Benefits Informal hybrid/flexible working arrangements 25 days holiday + bank holidays Free fruit in our offices Employee Referral Scheme (if you refer a successful candidate to one of our vacancies) Wide range of retail discounts Regular social and charity events are held in our offices Get involved in charity events in the local community Wellbeing Discounted gym membership Eye test £25 voucher and up to £100 towards glasses Join our Cycle to Work scheme via salary sacrifice Access to CHROMA , our internal colleague-led diversity and inclusion community join a committee or take part in our D&I initiatives and events Access to internal Mental Health First Aiders Career development and recognition Immediate access to Opportunity our internal Learning and Development platform Required professional membership fees paid for Opportunity to win monthly Atalian Servest Superstar Awards Long service awards Key Responsibilities: Pensions Understand pension auto-enrolment legislation and answer any queries. Assist with reconciling monthly pension contribution files to submit to pension providers. Monitor pensions opt outs/opt ins and undertake relevant action. Ensure statutory pension letters are issued to employees. Liaise with LGPS, CSPS and any other ad hoc pension schemes to submit any in year pension forms that may be required in relation to starters/leavers/changes to employees circumstances. Ensure all pension end of year forms are submitted to each pension provider in a timely manner complying with any deadlines indicated. Assist with Admitted Body Status applications. Benefits Liaise with benefit providers to add new starters/remove leavers from the relevant polices. E.g. PMI, life assurance, accident at work, GIP, dental plan Handle life assurance claims. Assist Reward, Pension & Benefits Manager with annual renewals of the benefits schemes e.g. preparing employee data for provider. Assess and approve cycle-to-work applications and advise unsuccessful employees on their options. Administration of childcare voucher schemes Administration of True Stars awards Administration of non-cash vouchers ensuring relevant information is recorded for the PAYE Settlement Agreement Run and administer any ad-hoc benefits campaigns e.g. Tastecard Prepare P11d-related data and undertake checks to ensure the data is accurate. Administration of health cash plan scheme Record private mileage from employees and calculate the monetary amount for payroll deductions. Assess all TUPE in ELI s for potential benefit/pension liabilities. Information Undertake cleansing of information to ensure that information held is adequate and relevant Chase any outstanding items with the relevant department(s) / employee Assist with the provision of pension and benefits-related information and guidance to the operational employees at all levels in the business Records Maintain a record of all employees of each benefit scheme and associated costs Reporting Prepare reports relating to payments of pensions and benefits to third parties in a timely manner complying with any deadlines indicated Preparing ad-hoc reports for internal departments Payroll Team Provide any pension refunds/3rd party/mileage deductions to the payroll team in a timely manner in line with the cut-off date for each payroll Human Resources Work closely with Human Resources to ensure the prompt resolution of any benefits-related issues Provide information as requested for TUPE Fleet Work closely with the Fleet team to ensure relevant information is recorded to ensure the company car and driver details are as accurate as possible to prepare P11d s Managing Relationships Make and maintain strong communication links with all managers/directors/key stakeholders within the company, to enable quick resolution to all queries Health and Safety Ensure that all Health and Safety obligations are met as directed by your line manager Additional Duties Help the Reward & Benefits Team members in the Reward, Pension & Benefits Manager s absence, providing support and training as required Undertake additional duties as required by the line manager Undertake training as directed by the line manager About You: Applicants must have the right to work in the UK Administration experience Thorough working knowledge of pension autoenrollment legislation 4 GCSE including Maths and English CIPP qualification desirable Ability to work to tight deadlines Good written, oral and presentational skills Good knowledge of Microsoft Office (Word/Excel/Outlook) Intermediate Excel Skills desirable (v look ups, sumif statements/pivot tables) Must be able to perform manual calculations for pension autoenrollment and NIC Class 1a Team worker Customer Focused Commitment in providing a quality service To have a flexible and positive attitude to work and willingness to learn Demonstrate high standard of integrity, confidentiality and discretion including GDPR knowledge How to apply If you are interested to join a business that encourages professional development, career progression and the chance to wor
Apr 18, 2024
Full time
Job Reference: /JM/11-04/1140/9 Job Title: Pension & Benefits Administrator Location: Century House, Ipswich Salary: Competitive Hours per week: Monday to Friday - 09:00 - 05:30 - 37.5 hours per week Business Overview Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates. Role Overview We are currently recruiting for a Pension & Benefits Administrator to join our passionate and driven team based at Century House, Ipswich. Reporting to the Reward, Pension & Benefits Manager you will be responsible for the administration of a wide number of benefits and pension schemes within OCS Group UK Ltd. Benefits Informal hybrid/flexible working arrangements 25 days holiday + bank holidays Free fruit in our offices Employee Referral Scheme (if you refer a successful candidate to one of our vacancies) Wide range of retail discounts Regular social and charity events are held in our offices Get involved in charity events in the local community Wellbeing Discounted gym membership Eye test £25 voucher and up to £100 towards glasses Join our Cycle to Work scheme via salary sacrifice Access to CHROMA , our internal colleague-led diversity and inclusion community join a committee or take part in our D&I initiatives and events Access to internal Mental Health First Aiders Career development and recognition Immediate access to Opportunity our internal Learning and Development platform Required professional membership fees paid for Opportunity to win monthly Atalian Servest Superstar Awards Long service awards Key Responsibilities: Pensions Understand pension auto-enrolment legislation and answer any queries. Assist with reconciling monthly pension contribution files to submit to pension providers. Monitor pensions opt outs/opt ins and undertake relevant action. Ensure statutory pension letters are issued to employees. Liaise with LGPS, CSPS and any other ad hoc pension schemes to submit any in year pension forms that may be required in relation to starters/leavers/changes to employees circumstances. Ensure all pension end of year forms are submitted to each pension provider in a timely manner complying with any deadlines indicated. Assist with Admitted Body Status applications. Benefits Liaise with benefit providers to add new starters/remove leavers from the relevant polices. E.g. PMI, life assurance, accident at work, GIP, dental plan Handle life assurance claims. Assist Reward, Pension & Benefits Manager with annual renewals of the benefits schemes e.g. preparing employee data for provider. Assess and approve cycle-to-work applications and advise unsuccessful employees on their options. Administration of childcare voucher schemes Administration of True Stars awards Administration of non-cash vouchers ensuring relevant information is recorded for the PAYE Settlement Agreement Run and administer any ad-hoc benefits campaigns e.g. Tastecard Prepare P11d-related data and undertake checks to ensure the data is accurate. Administration of health cash plan scheme Record private mileage from employees and calculate the monetary amount for payroll deductions. Assess all TUPE in ELI s for potential benefit/pension liabilities. Information Undertake cleansing of information to ensure that information held is adequate and relevant Chase any outstanding items with the relevant department(s) / employee Assist with the provision of pension and benefits-related information and guidance to the operational employees at all levels in the business Records Maintain a record of all employees of each benefit scheme and associated costs Reporting Prepare reports relating to payments of pensions and benefits to third parties in a timely manner complying with any deadlines indicated Preparing ad-hoc reports for internal departments Payroll Team Provide any pension refunds/3rd party/mileage deductions to the payroll team in a timely manner in line with the cut-off date for each payroll Human Resources Work closely with Human Resources to ensure the prompt resolution of any benefits-related issues Provide information as requested for TUPE Fleet Work closely with the Fleet team to ensure relevant information is recorded to ensure the company car and driver details are as accurate as possible to prepare P11d s Managing Relationships Make and maintain strong communication links with all managers/directors/key stakeholders within the company, to enable quick resolution to all queries Health and Safety Ensure that all Health and Safety obligations are met as directed by your line manager Additional Duties Help the Reward & Benefits Team members in the Reward, Pension & Benefits Manager s absence, providing support and training as required Undertake additional duties as required by the line manager Undertake training as directed by the line manager About You: Applicants must have the right to work in the UK Administration experience Thorough working knowledge of pension autoenrollment legislation 4 GCSE including Maths and English CIPP qualification desirable Ability to work to tight deadlines Good written, oral and presentational skills Good knowledge of Microsoft Office (Word/Excel/Outlook) Intermediate Excel Skills desirable (v look ups, sumif statements/pivot tables) Must be able to perform manual calculations for pension autoenrollment and NIC Class 1a Team worker Customer Focused Commitment in providing a quality service To have a flexible and positive attitude to work and willingness to learn Demonstrate high standard of integrity, confidentiality and discretion including GDPR knowledge How to apply If you are interested to join a business that encourages professional development, career progression and the chance to wor
Scheduler/Administrator £25,000 Over, Cambridgeshire Monday to Friday 8.30am-5.00pm My client is looking for a candidate with ideally some background In Service Admin/Fleet Management experience to join their small team as the Scheduler/Administrator. You will offer Operational Support, Roster Engineers, create job cards, and manage the email inbox. The role is fully office based, offering 22 days holiday plus bank holidays. Other responsibilities will include: Scheduling platform hire Lola compliance for hire equipment Lola compliance for fleet vehicles Workshop scheduling and communications Contacting vehicles for service scheduling Invoicing hire If you have experience in any of the above areas, live in Cambridgeshire and would like to know more then please call Jess on (phone number removed). Will suit Transport Administrator, Fleet Administrator, Service Administrator, Logicistics Administrator
Apr 18, 2024
Full time
Scheduler/Administrator £25,000 Over, Cambridgeshire Monday to Friday 8.30am-5.00pm My client is looking for a candidate with ideally some background In Service Admin/Fleet Management experience to join their small team as the Scheduler/Administrator. You will offer Operational Support, Roster Engineers, create job cards, and manage the email inbox. The role is fully office based, offering 22 days holiday plus bank holidays. Other responsibilities will include: Scheduling platform hire Lola compliance for hire equipment Lola compliance for fleet vehicles Workshop scheduling and communications Contacting vehicles for service scheduling Invoicing hire If you have experience in any of the above areas, live in Cambridgeshire and would like to know more then please call Jess on (phone number removed). Will suit Transport Administrator, Fleet Administrator, Service Administrator, Logicistics Administrator
Facilities by ADF have an exciting opportunity for a Fleet Administrator to join the team. Location: Bridgend Salary: Up to £25,000 per annum based on skills and experience Job Type: Full Time, Permanent About Us: Facilities by ADF plc provides serviced vehicle hire for television and film productions in the UK and Europe, specialising in on-location support for dramas and major features. Ongoing investment in our people is at the heart of our culture and ensures that we consistently deliver a high standard level of customer service, which has been the foundation of our continued success. We embrace customer focus, simplicity, exceptional effort, collaboration, and innovation to create a workplace that prioritises success and consistently delivers outstanding results. Our smart, efficient hire fleet includes artiste trailers and departmental trucks for costume, make-up, and production, as well as diners and honeywagons. Facilities by ADF aim is to provide each production with unrivalled service throughout via its extensive investment in people and its vehicle fleet. Fleet Administrator - The Role: The administrator provides support to the Fleet Manager and other departments. They must be highly organised and aspire to be key to the smooth running of the department. They are involved with the coordination and implementation of procedures and frequently have responsibility for specific projects and tasks. Most work involves both written and oral communication, and requires organisational and presentation skills, as well as the ability to multi- task and work well under pressure. Fleet Administrator - Key Responsibilities: - Updating of R2C workshop management system for new and existing vehicles - General administration of "O" licence and associated compliance - Arrange IVS Applications & Inspections - Arranging inspections/MOTs/IVA's/Tacho Calibrations with outside service providers - Cross-referencing equipment on production against job sheets for Tacho calibration, service and MOTs, electrical certification certificates - Keeping vehicle/trailer files up to date in line with auditing & DVSA requirements. - Update and distribute completed VOR List - Update Hire Vehicle Spreadsheet & Issue Weekly Hire Report - Arranging hire vehicles as requested, including cars, vans, HGV's - Ensuring all Cross Hires paperwork is sourced and compliant prior to use from Account Management - Manage MOT, Services, Loler, Tachos, electrical certification for Cross Hires where agreed. - Adding vehicles to required accounts (MID, CC, Dartford, CAZ's, LLCS etc) - Update in house matrix with yard check, VOR, MOT's, including Fleet Profile plan matrix - Input into weekly reports and dashboards for compliance - Monitoring and processing PCNs, fines and speeding violations - Manage vehicle Taxation - Manage new vehicle compliance paperwork and certificates - Certificate of conformity and registration through DVSA - Processing paperwork for SORN or scrap vehicles - Issuing PO numbers for all work carried out and authorising invoices - Generating + Running Fleet List - Liaising with Supply Base as necessary - PO Query, Review & Resolution - Any reasonable request by a member of the management Fleet Administrator - You: Essential: - Excellent communications skills, verbal and written - Experience of working in a fast paced and dynamic environment - Knowledge of Microsoft Outlook, Excel and Word - Ability to work alone and within a team - Ability to multitask efficiently within a dynamic and fast paced transport environment Desirable: - OLAT certification To submit your CV for this exciting Fleet Administrator opportunity, please click 'Apply' now with a comprehensive cover letter telling us why this role is for you.
Apr 18, 2024
Full time
Facilities by ADF have an exciting opportunity for a Fleet Administrator to join the team. Location: Bridgend Salary: Up to £25,000 per annum based on skills and experience Job Type: Full Time, Permanent About Us: Facilities by ADF plc provides serviced vehicle hire for television and film productions in the UK and Europe, specialising in on-location support for dramas and major features. Ongoing investment in our people is at the heart of our culture and ensures that we consistently deliver a high standard level of customer service, which has been the foundation of our continued success. We embrace customer focus, simplicity, exceptional effort, collaboration, and innovation to create a workplace that prioritises success and consistently delivers outstanding results. Our smart, efficient hire fleet includes artiste trailers and departmental trucks for costume, make-up, and production, as well as diners and honeywagons. Facilities by ADF aim is to provide each production with unrivalled service throughout via its extensive investment in people and its vehicle fleet. Fleet Administrator - The Role: The administrator provides support to the Fleet Manager and other departments. They must be highly organised and aspire to be key to the smooth running of the department. They are involved with the coordination and implementation of procedures and frequently have responsibility for specific projects and tasks. Most work involves both written and oral communication, and requires organisational and presentation skills, as well as the ability to multi- task and work well under pressure. Fleet Administrator - Key Responsibilities: - Updating of R2C workshop management system for new and existing vehicles - General administration of "O" licence and associated compliance - Arrange IVS Applications & Inspections - Arranging inspections/MOTs/IVA's/Tacho Calibrations with outside service providers - Cross-referencing equipment on production against job sheets for Tacho calibration, service and MOTs, electrical certification certificates - Keeping vehicle/trailer files up to date in line with auditing & DVSA requirements. - Update and distribute completed VOR List - Update Hire Vehicle Spreadsheet & Issue Weekly Hire Report - Arranging hire vehicles as requested, including cars, vans, HGV's - Ensuring all Cross Hires paperwork is sourced and compliant prior to use from Account Management - Manage MOT, Services, Loler, Tachos, electrical certification for Cross Hires where agreed. - Adding vehicles to required accounts (MID, CC, Dartford, CAZ's, LLCS etc) - Update in house matrix with yard check, VOR, MOT's, including Fleet Profile plan matrix - Input into weekly reports and dashboards for compliance - Monitoring and processing PCNs, fines and speeding violations - Manage vehicle Taxation - Manage new vehicle compliance paperwork and certificates - Certificate of conformity and registration through DVSA - Processing paperwork for SORN or scrap vehicles - Issuing PO numbers for all work carried out and authorising invoices - Generating + Running Fleet List - Liaising with Supply Base as necessary - PO Query, Review & Resolution - Any reasonable request by a member of the management Fleet Administrator - You: Essential: - Excellent communications skills, verbal and written - Experience of working in a fast paced and dynamic environment - Knowledge of Microsoft Outlook, Excel and Word - Ability to work alone and within a team - Ability to multitask efficiently within a dynamic and fast paced transport environment Desirable: - OLAT certification To submit your CV for this exciting Fleet Administrator opportunity, please click 'Apply' now with a comprehensive cover letter telling us why this role is for you.
Job Vacancy: Fleet Administrator Department: Finance & Operations Position: Fleet Administrator - Part-time (21 hours per week) Reports to: Facilities & IT Manager Location: Head Office, Leatherhead Salary: £25,000 per annum (£15,000 pro rata) Join my client's Finance and Operations Team within a supportive Charity, supporting families facing unimaginable challenges. Seeking a skilled Fleet Administrator to ensure the fleet operates seamlessly ensuring efficient operations and cost-effectiveness. Collaborating closely with the Facilities & IT Manager, you'll oversee all aspects of fleet administration, maintaining accurate records and minimizing disruptions. This is a newly created part-time role. Key Responsibilities: Leasing: Coordinate with the Facilities & IT Manager and broker to identify new leases for expiring contracts. Manage the order process efficiently, ensuring minimal disruption during vehicle replacements. Facilitate the end-of-lease process and vehicle returns. Arrange hire cars or short-term leases when necessary. Vehicle Maintenance: Monitor and organize repairs based on Family Support Worker vehicle check forms. Ensure all leased vehicles are equipped with Telematics trackers. Oversee dashcam installation and functionality. Maintain accurate vehicle journey records. General Fleet Administration: Serve as the primary point of contact for vehicle-related queries and incidents. Maintain up-to-date records using the Fleet Master spreadsheet. Handle monthly reporting processes, including mileage and speeding reports. Conduct annual driver license checks and update insurance information. Manage monthly supplier invoices and fuel card administration. Stay informed about government fuel rates and toll schemes. Assist with ad hoc requests from management. General Responsibilities: Provide guidance to colleagues, volunteers, and interns. Ensure compliance with legislation, policies, and best practices. Commit to professional development and performance management. Represent the department and the charity internally and externally. Align with Rainbow Trust Values. Operational and Project Planning: Develop and manage individual work plans in consultation with the line manager. Take ownership of meeting objectives and KPIs. Monitor progress against targets and report variances. Manage time and resources effectively. Requirements: Previous experience in fleet administration or similar role preferred. Strong organizational skills and attention to detail. Excellent communication and interpersonal abilities. Proficiency in Microsoft Office Suite and fleet management software.
Apr 18, 2024
Full time
Job Vacancy: Fleet Administrator Department: Finance & Operations Position: Fleet Administrator - Part-time (21 hours per week) Reports to: Facilities & IT Manager Location: Head Office, Leatherhead Salary: £25,000 per annum (£15,000 pro rata) Join my client's Finance and Operations Team within a supportive Charity, supporting families facing unimaginable challenges. Seeking a skilled Fleet Administrator to ensure the fleet operates seamlessly ensuring efficient operations and cost-effectiveness. Collaborating closely with the Facilities & IT Manager, you'll oversee all aspects of fleet administration, maintaining accurate records and minimizing disruptions. This is a newly created part-time role. Key Responsibilities: Leasing: Coordinate with the Facilities & IT Manager and broker to identify new leases for expiring contracts. Manage the order process efficiently, ensuring minimal disruption during vehicle replacements. Facilitate the end-of-lease process and vehicle returns. Arrange hire cars or short-term leases when necessary. Vehicle Maintenance: Monitor and organize repairs based on Family Support Worker vehicle check forms. Ensure all leased vehicles are equipped with Telematics trackers. Oversee dashcam installation and functionality. Maintain accurate vehicle journey records. General Fleet Administration: Serve as the primary point of contact for vehicle-related queries and incidents. Maintain up-to-date records using the Fleet Master spreadsheet. Handle monthly reporting processes, including mileage and speeding reports. Conduct annual driver license checks and update insurance information. Manage monthly supplier invoices and fuel card administration. Stay informed about government fuel rates and toll schemes. Assist with ad hoc requests from management. General Responsibilities: Provide guidance to colleagues, volunteers, and interns. Ensure compliance with legislation, policies, and best practices. Commit to professional development and performance management. Represent the department and the charity internally and externally. Align with Rainbow Trust Values. Operational and Project Planning: Develop and manage individual work plans in consultation with the line manager. Take ownership of meeting objectives and KPIs. Monitor progress against targets and report variances. Manage time and resources effectively. Requirements: Previous experience in fleet administration or similar role preferred. Strong organizational skills and attention to detail. Excellent communication and interpersonal abilities. Proficiency in Microsoft Office Suite and fleet management software.
I am seeking a highly organised and proactive Administrator to join a reputable company in Purfleet. The successful candidate will be responsible for a wide range of administrative tasks, including plant and equipment inspection records, switchboard operations, and general office duties. This role is ideal for someone who is a strong communicator, detail-oriented, and capable of multitasking in a dynamic environment. Day-to-day of the role: Administer plant and equipment inspection, testing, examination, and record retention. Handle switchboard and telephone duties, ensuring effective communication. Perform general office duties, such as arranging deliveries, collections, and filing. Manage the purchase of office consumables and maintain accurate records. Act as an admin user for new emails, IT hardware, and software. Support the operations team with bookings, deliveries, and planning assistance. Facilitate and record management and operations team meetings. Assist with health and safety documentation, including COSHH, risk assessments, and method statements. Contribute to commercial applications, collecting daily reports and timesheets. Manage safety system Administration tasks, including contracts of sponsorship and issuing safety cards. Provide training for new starters and supervisors on timesheets, job sheets, and compliance requirements. Serve as a deputy for coordinating alcohol and drug screenings and supplier bank payments. Issue Personal Protective Equipment (PPE) as required. Administer the Planned Preventive Maintenance (PPM) Schedule for company-owned equipment and plant. Support the Local Investigation process for any suspected breaches of company procedures. Help with premises maintenance by managing facility maintenance contractors and service records. Required Skills & Qualifications: Proven experience in an office administration role. Strong organisational and multitasking abilities. Excellent communication and interpersonal skills. Proficiency in Microsoft Office and administrative software. Ability to work independently and as part of a team. Knowledge of health and safety compliance is advantageous. Experience with Sentinel Administration and rail industry procedures is desirable. Benefits: Holiday 28 days including bank holidays Auto enrolment pension Training/development provided Access to Online GP Consultations
Apr 18, 2024
Full time
I am seeking a highly organised and proactive Administrator to join a reputable company in Purfleet. The successful candidate will be responsible for a wide range of administrative tasks, including plant and equipment inspection records, switchboard operations, and general office duties. This role is ideal for someone who is a strong communicator, detail-oriented, and capable of multitasking in a dynamic environment. Day-to-day of the role: Administer plant and equipment inspection, testing, examination, and record retention. Handle switchboard and telephone duties, ensuring effective communication. Perform general office duties, such as arranging deliveries, collections, and filing. Manage the purchase of office consumables and maintain accurate records. Act as an admin user for new emails, IT hardware, and software. Support the operations team with bookings, deliveries, and planning assistance. Facilitate and record management and operations team meetings. Assist with health and safety documentation, including COSHH, risk assessments, and method statements. Contribute to commercial applications, collecting daily reports and timesheets. Manage safety system Administration tasks, including contracts of sponsorship and issuing safety cards. Provide training for new starters and supervisors on timesheets, job sheets, and compliance requirements. Serve as a deputy for coordinating alcohol and drug screenings and supplier bank payments. Issue Personal Protective Equipment (PPE) as required. Administer the Planned Preventive Maintenance (PPM) Schedule for company-owned equipment and plant. Support the Local Investigation process for any suspected breaches of company procedures. Help with premises maintenance by managing facility maintenance contractors and service records. Required Skills & Qualifications: Proven experience in an office administration role. Strong organisational and multitasking abilities. Excellent communication and interpersonal skills. Proficiency in Microsoft Office and administrative software. Ability to work independently and as part of a team. Knowledge of health and safety compliance is advantageous. Experience with Sentinel Administration and rail industry procedures is desirable. Benefits: Holiday 28 days including bank holidays Auto enrolment pension Training/development provided Access to Online GP Consultations
Transport Administrator Flannery Plant Hire is a leading provider of plant hire and specialist attachments to the construction industry across the UK and Ireland. With a comprehensive fleet of innovative machinery, we pride ourselves on delivering exceptional customer service and meeting our clients' project requirements. We are seeking a highly organised and motivated individual to join our Manchester team as a Transport Administrator. This is an exciting opportunity to be part of a dynamic company that continues to grow and invest in cutting-edge technology and machinery. We are seeking a dedicated and detail-oriented Transport Administrator to join our team. The Transport Administrator will play a crucial role in ensuring the smooth and efficient coordination of transportation activities, including the movement of machinery and equipment to and from various job sites. The ideal candidate will have strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. Key Responsibilities: Transportation Coordination: Coordinate the scheduling and dispatching of vehicles, including trucks and trailers, to transport machinery and equipment to designated locations. Documentation Management: Maintain accurate records of transportation activities, including delivery schedules, vehicle maintenance logs, and driver logs, ensuring compliance with relevant regulations and company policies. Communication: Liaise with drivers, equipment operators, and other relevant stakeholders to provide timely updates on transportation schedules, address any issues or delays, and ensure smooth communication channels. Inventory Management: Assist in monitoring inventory levels of machinery and equipment at various job sites, coordinating replenishment and relocation as needed. Compliance: Ensure compliance with transportation laws and regulations, including safety standards, weight limits, and licensing requirements, to uphold the company's commitment to safety and regulatory compliance. Problem Resolution: Identify and resolve transportation-related issues in a timely and efficient manner, collaborating with internal teams and external partners to implement effective solutions. Continuous Improvement: Identify opportunities for process improvements and cost savings within the transportation function, contributing to the overall optimization of logistics operations. Qualifications and Skills: Previous experience in transportation coordination, logistics, or a related field is preferred. Strong organizational and multitasking abilities, with excellent attention to detail. Proficiency in using transportation management software and Microsoft Office applications. Effective communication skills, both verbal and written, with the ability to interact professionally with diverse stakeholders. Knowledge of transportation regulations and best practices is desirable. Ability to work independently as well as part of a team, with a proactive and problem-solving mindset. Flexibility to adapt to changing priorities and work under pressure in a fast-paced environment. Education: A high school diploma or equivalent qualification is required. Additional certifications or training in transportation management or logistics would be advantageous. Join Our Team: This is an exciting opportunity to join an industry leading plant hire company and contribute to the successful delivery of projects across a variety of industries. What We Offer Competitive Salary dependent on experience A positive and collaborative work environment, and opportunities for professional growth and development 23 Days Annual Leave Access to discount 100's of high street stores and shops Flannery Plant Hire are an equal opportunities employer and welcome applications from all candidates.
Apr 18, 2024
Full time
Transport Administrator Flannery Plant Hire is a leading provider of plant hire and specialist attachments to the construction industry across the UK and Ireland. With a comprehensive fleet of innovative machinery, we pride ourselves on delivering exceptional customer service and meeting our clients' project requirements. We are seeking a highly organised and motivated individual to join our Manchester team as a Transport Administrator. This is an exciting opportunity to be part of a dynamic company that continues to grow and invest in cutting-edge technology and machinery. We are seeking a dedicated and detail-oriented Transport Administrator to join our team. The Transport Administrator will play a crucial role in ensuring the smooth and efficient coordination of transportation activities, including the movement of machinery and equipment to and from various job sites. The ideal candidate will have strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. Key Responsibilities: Transportation Coordination: Coordinate the scheduling and dispatching of vehicles, including trucks and trailers, to transport machinery and equipment to designated locations. Documentation Management: Maintain accurate records of transportation activities, including delivery schedules, vehicle maintenance logs, and driver logs, ensuring compliance with relevant regulations and company policies. Communication: Liaise with drivers, equipment operators, and other relevant stakeholders to provide timely updates on transportation schedules, address any issues or delays, and ensure smooth communication channels. Inventory Management: Assist in monitoring inventory levels of machinery and equipment at various job sites, coordinating replenishment and relocation as needed. Compliance: Ensure compliance with transportation laws and regulations, including safety standards, weight limits, and licensing requirements, to uphold the company's commitment to safety and regulatory compliance. Problem Resolution: Identify and resolve transportation-related issues in a timely and efficient manner, collaborating with internal teams and external partners to implement effective solutions. Continuous Improvement: Identify opportunities for process improvements and cost savings within the transportation function, contributing to the overall optimization of logistics operations. Qualifications and Skills: Previous experience in transportation coordination, logistics, or a related field is preferred. Strong organizational and multitasking abilities, with excellent attention to detail. Proficiency in using transportation management software and Microsoft Office applications. Effective communication skills, both verbal and written, with the ability to interact professionally with diverse stakeholders. Knowledge of transportation regulations and best practices is desirable. Ability to work independently as well as part of a team, with a proactive and problem-solving mindset. Flexibility to adapt to changing priorities and work under pressure in a fast-paced environment. Education: A high school diploma or equivalent qualification is required. Additional certifications or training in transportation management or logistics would be advantageous. Join Our Team: This is an exciting opportunity to join an industry leading plant hire company and contribute to the successful delivery of projects across a variety of industries. What We Offer Competitive Salary dependent on experience A positive and collaborative work environment, and opportunities for professional growth and development 23 Days Annual Leave Access to discount 100's of high street stores and shops Flannery Plant Hire are an equal opportunities employer and welcome applications from all candidates.
Facilites and Fleet Administrator Facilities and Fleet Administrator We are seeking a proactive professional to join our team as a Facilities and Fleet administrator. In this role, you will collaborate with internal and external stakeholders to maintain an efficient document management system for facilities. Additionally, you'll manage inbound documentation, ensuring accuracy and compliance with legal requirements. Your responsibilities will also include coordinating administrative support for facility audits and assisting the Fleet Manager with database maintenance and first-line Fleet support. Key Responsibilities: Collaborate with all parties within the Facilities department and related compliance functions. Manage inbound documentation, ensuring accuracy and compliance. Maintain the Pre-Planned Maintenance schedule. Coordinate admin support for internal and external facility audits. Liaise with other departments to ensure cooperation and attendance targets are met. Participate in audits to monitor internal compliance and drive continual improvement. Maintain compliance documentation from assigned contractors. Periodically review and update activities to ensure suppliers meet company requirements. Collaborate with the Facilities team to maintain office space upkeep and presentation. Maintain the company car fleet database. Provide first-line fleet support for employee queries and compliance processes. The successful candidate will have the following: Proficiency in using Facilities Management software (such as CAFM, Topdesk, QFM, or similar) or equivalent record-keeping systems. Relevant business administration qualification or demonstrable experience in a similar administrative role. A keen eye for detail and understanding of Facilities and Fleet-related documentation, particularly from contractors involved in Mechanical, Electrical, or Environmental service delivery. Strong interpersonal skills with a focus on providing excellent internal customer service. This role offers Salary range from £24,000-£26,000 FTC 6-12 months Hybrid What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #
Apr 18, 2024
Seasonal
Facilites and Fleet Administrator Facilities and Fleet Administrator We are seeking a proactive professional to join our team as a Facilities and Fleet administrator. In this role, you will collaborate with internal and external stakeholders to maintain an efficient document management system for facilities. Additionally, you'll manage inbound documentation, ensuring accuracy and compliance with legal requirements. Your responsibilities will also include coordinating administrative support for facility audits and assisting the Fleet Manager with database maintenance and first-line Fleet support. Key Responsibilities: Collaborate with all parties within the Facilities department and related compliance functions. Manage inbound documentation, ensuring accuracy and compliance. Maintain the Pre-Planned Maintenance schedule. Coordinate admin support for internal and external facility audits. Liaise with other departments to ensure cooperation and attendance targets are met. Participate in audits to monitor internal compliance and drive continual improvement. Maintain compliance documentation from assigned contractors. Periodically review and update activities to ensure suppliers meet company requirements. Collaborate with the Facilities team to maintain office space upkeep and presentation. Maintain the company car fleet database. Provide first-line fleet support for employee queries and compliance processes. The successful candidate will have the following: Proficiency in using Facilities Management software (such as CAFM, Topdesk, QFM, or similar) or equivalent record-keeping systems. Relevant business administration qualification or demonstrable experience in a similar administrative role. A keen eye for detail and understanding of Facilities and Fleet-related documentation, particularly from contractors involved in Mechanical, Electrical, or Environmental service delivery. Strong interpersonal skills with a focus on providing excellent internal customer service. This role offers Salary range from £24,000-£26,000 FTC 6-12 months Hybrid What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #
IBP Recruitment are currently recruiting for a Plant, Fleet and Logistics Adminsitrator for our fast growing client. Our clients Networks department is expanding following major networks installation Programmes for all their clients. The Fleet Administrator will support the increasing admin workload related to the business increase. IBP are looking for an enthusiastic individual to join our clients small team based in Eastleigh. Working Monday to Friday 7am - 4pm. The successful candidate will be assisting the Fleet & Warehouse teams to effectively track assets, communicate with the Group fleet issues & O Licence administration. The main duties include but are not limited to: Compile daily / weekly reports and review data provided. Look at all compliance of each depot arranging site visits with external companies and updating internal records Assigning of asset trackable equipment Fleet reporting Work alongside procurement department on requirements Track financial costs of Plant & Fleet Adhoc duties The Ideal candidate must possess the following skills and experience: Strong IT Skills within Microsoft Proactive with priority of workload Excellent interpersonal/communication skills Self-motivated and thrives in busy working environment Able to work unsupervised when required Thank you for applying for this position. Successful applicants will be contacted within 10 working days of submitting their application - if you not hear back within this time, please assume that you have been unsuccessful on this occasion. Please feel free to apply for any future roles. IBP Recruitment Ltd provide services as an Agency and an Employment Business for permanent recruitment and the supply of temporary workers, and we are committed to equal opportunities for all candidates.
Apr 18, 2024
Full time
IBP Recruitment are currently recruiting for a Plant, Fleet and Logistics Adminsitrator for our fast growing client. Our clients Networks department is expanding following major networks installation Programmes for all their clients. The Fleet Administrator will support the increasing admin workload related to the business increase. IBP are looking for an enthusiastic individual to join our clients small team based in Eastleigh. Working Monday to Friday 7am - 4pm. The successful candidate will be assisting the Fleet & Warehouse teams to effectively track assets, communicate with the Group fleet issues & O Licence administration. The main duties include but are not limited to: Compile daily / weekly reports and review data provided. Look at all compliance of each depot arranging site visits with external companies and updating internal records Assigning of asset trackable equipment Fleet reporting Work alongside procurement department on requirements Track financial costs of Plant & Fleet Adhoc duties The Ideal candidate must possess the following skills and experience: Strong IT Skills within Microsoft Proactive with priority of workload Excellent interpersonal/communication skills Self-motivated and thrives in busy working environment Able to work unsupervised when required Thank you for applying for this position. Successful applicants will be contacted within 10 working days of submitting their application - if you not hear back within this time, please assume that you have been unsuccessful on this occasion. Please feel free to apply for any future roles. IBP Recruitment Ltd provide services as an Agency and an Employment Business for permanent recruitment and the supply of temporary workers, and we are committed to equal opportunities for all candidates.
Location: Essex Job Type: Full-time Annual Salary: £35,000 per annum Working Hours: 40 hours per week, with some flexibility on start and finish times Work Environment: Predominantly office-based with ad-hoc work from home options Join our construction company as a Compliance Coordinator, where you'll be part of a small, close-knit team known for its straightforward communication and dynamic work environment. We're looking for someone who can handle the fast-paced nature of the business, where the language is direct, the volume is high, and problem-solving is a daily activity. Day to Day of the Role: Administer compliance-related tasks, including maintaining company accreditations such as RISQS, FORS, UVDB, Safecontractor, Constructionline, and CHAS. Coordinate the Rail Infrastructure Sentinel, including issuing Sentinel Contracts of Sponsorship, Sentinel Cards, and managing drug and alcohol screening processes. Ensure all records are up-to-date, retrievable, and retained according to Rail business requirements and compliance standards. Provide induction briefings, coordinate rail medical tests and renewals, and administer rail training and assessment. Maintain clear and concise records relating to SHEQ and projects, and assist in the production, maintenance, and communication of company master documents. Perform office administration tasks, including the administration of employee files, training bookings, premises maintenance, and travel arrangements. Required Skills & Qualifications: Excellent record-keeping and control skills. Proficiency in accuracy and due diligence. Strong time management skills with the ability to meet deadlines. Effective communication with operatives and management. Basic knowledge of Network Rail, London Underground/TfL, and other rail infrastructure/customer standards. Intermediate knowledge of the Rail Industry Sentinel Database and Sentinel Scheme Rules. Proficiency in Microsoft Word, Excel, and Outlook. A proactive attitude with the ability to work accurately in a busy environment. Rail Industry Sentinel Database Administrator qualification is essential. IOSH Managing Safely (Desirable). RISQS Administrator qualification. At least three years of administration and audit experience. Benefits: Competitive salary of £35,000 per annum. 3% Company Pension contribution. Access to face-to-face doctor consultations. 22 days holiday per year (excluding Bank Holidays). Enhanced sick pay. Flexible working arrangements by agreement. To apply for the Compliance Administrator position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role. We are looking to interview candidates as soon as possible, so don't hesitate to apply.
Apr 18, 2024
Full time
Location: Essex Job Type: Full-time Annual Salary: £35,000 per annum Working Hours: 40 hours per week, with some flexibility on start and finish times Work Environment: Predominantly office-based with ad-hoc work from home options Join our construction company as a Compliance Coordinator, where you'll be part of a small, close-knit team known for its straightforward communication and dynamic work environment. We're looking for someone who can handle the fast-paced nature of the business, where the language is direct, the volume is high, and problem-solving is a daily activity. Day to Day of the Role: Administer compliance-related tasks, including maintaining company accreditations such as RISQS, FORS, UVDB, Safecontractor, Constructionline, and CHAS. Coordinate the Rail Infrastructure Sentinel, including issuing Sentinel Contracts of Sponsorship, Sentinel Cards, and managing drug and alcohol screening processes. Ensure all records are up-to-date, retrievable, and retained according to Rail business requirements and compliance standards. Provide induction briefings, coordinate rail medical tests and renewals, and administer rail training and assessment. Maintain clear and concise records relating to SHEQ and projects, and assist in the production, maintenance, and communication of company master documents. Perform office administration tasks, including the administration of employee files, training bookings, premises maintenance, and travel arrangements. Required Skills & Qualifications: Excellent record-keeping and control skills. Proficiency in accuracy and due diligence. Strong time management skills with the ability to meet deadlines. Effective communication with operatives and management. Basic knowledge of Network Rail, London Underground/TfL, and other rail infrastructure/customer standards. Intermediate knowledge of the Rail Industry Sentinel Database and Sentinel Scheme Rules. Proficiency in Microsoft Word, Excel, and Outlook. A proactive attitude with the ability to work accurately in a busy environment. Rail Industry Sentinel Database Administrator qualification is essential. IOSH Managing Safely (Desirable). RISQS Administrator qualification. At least three years of administration and audit experience. Benefits: Competitive salary of £35,000 per annum. 3% Company Pension contribution. Access to face-to-face doctor consultations. 22 days holiday per year (excluding Bank Holidays). Enhanced sick pay. Flexible working arrangements by agreement. To apply for the Compliance Administrator position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role. We are looking to interview candidates as soon as possible, so don't hesitate to apply.
Facilities by ADF have an exciting opportunity for a Fleet Administrator to join the team. Location: Bridgend Salary: Up to £25,000 per annum based on skills and experience Job Type: Full Time, Permanent About Us: Facilities by ADF plc provides serviced vehicle hire for television and film productions in the UK and Europe, specialising in on-location support for dramas and major features. Ongoing investment in our people is at the heart of our culture and ensures that we consistently deliver a high standard level of customer service, which has been the foundation of our continued success. We embrace customer focus, simplicity, exceptional effort, collaboration, and innovation to create a workplace that prioritises success and consistently delivers outstanding results. Our smart, efficient hire fleet includes artiste trailers and departmental trucks for costume, make-up, and production, as well as diners and honeywagons. Facilities by ADF aim is to provide each production with unrivalled service throughout via its extensive investment in people and its vehicle fleet. Fleet Administrator The Role: The administrator provides support to the Fleet Manager and other departments. They must be highly organised and aspire to be key to the smooth running of the department. They are involved with the coordination and implementation of procedures and frequently have responsibility for specific projects and tasks. Most work involves both written and oral communication, and requires organisational and presentation skills, as well as the ability to multi- task and work well under pressure. Fleet Administrator Key Responsibilities: - Updating of R2C workshop management system for new and existing vehicles - General administration of O licence and associated compliance - Arrange IVS Applications & Inspections - Arranging inspections/MOTs/IVA s/Tacho Calibrations with outside service providers - Cross-referencing equipment on production against job sheets for Tacho calibration, service and MOTs, electrical certification certificates - Keeping vehicle/trailer files up to date in line with auditing & DVSA requirements. - Update and distribute completed VOR List - Update Hire Vehicle Spreadsheet & Issue Weekly Hire Report - Arranging hire vehicles as requested, including cars, vans, HGV s - Ensuring all Cross Hires paperwork is sourced and compliant prior to use from Account Management - Manage MOT, Services, Loler, Tachos, electrical certification for Cross Hires where agreed. - Adding vehicles to required accounts (MID, CC, Dartford, CAZ s, LLCS etc) - Update in house matrix with yard check, VOR, MOT s, including Fleet Profile plan matrix - Input into weekly reports and dashboards for compliance - Monitoring and processing PCNs, fines and speeding violations - Manage vehicle Taxation - Manage new vehicle compliance paperwork and certificates - Certificate of conformity and registration through DVSA - Processing paperwork for SORN or scrap vehicles - Issuing PO numbers for all work carried out and authorising invoices - Generating + Running Fleet List - Liaising with Supply Base as necessary - PO Query, Review & Resolution - Any reasonable request by a member of the management Fleet Administrator You: Essential: - Excellent communications skills, verbal and written - Experience of working in a fast paced and dynamic environment - Knowledge of Microsoft Outlook, Excel and Word - Ability to work alone and within a team - Ability to multitask efficiently within a dynamic and fast paced transport environment Desirable: - OLAT certification To submit your CV for this exciting Fleet Administrator opportunity, please click Apply now with a comprehensive cover letter telling us why this role is for you.
Apr 18, 2024
Full time
Facilities by ADF have an exciting opportunity for a Fleet Administrator to join the team. Location: Bridgend Salary: Up to £25,000 per annum based on skills and experience Job Type: Full Time, Permanent About Us: Facilities by ADF plc provides serviced vehicle hire for television and film productions in the UK and Europe, specialising in on-location support for dramas and major features. Ongoing investment in our people is at the heart of our culture and ensures that we consistently deliver a high standard level of customer service, which has been the foundation of our continued success. We embrace customer focus, simplicity, exceptional effort, collaboration, and innovation to create a workplace that prioritises success and consistently delivers outstanding results. Our smart, efficient hire fleet includes artiste trailers and departmental trucks for costume, make-up, and production, as well as diners and honeywagons. Facilities by ADF aim is to provide each production with unrivalled service throughout via its extensive investment in people and its vehicle fleet. Fleet Administrator The Role: The administrator provides support to the Fleet Manager and other departments. They must be highly organised and aspire to be key to the smooth running of the department. They are involved with the coordination and implementation of procedures and frequently have responsibility for specific projects and tasks. Most work involves both written and oral communication, and requires organisational and presentation skills, as well as the ability to multi- task and work well under pressure. Fleet Administrator Key Responsibilities: - Updating of R2C workshop management system for new and existing vehicles - General administration of O licence and associated compliance - Arrange IVS Applications & Inspections - Arranging inspections/MOTs/IVA s/Tacho Calibrations with outside service providers - Cross-referencing equipment on production against job sheets for Tacho calibration, service and MOTs, electrical certification certificates - Keeping vehicle/trailer files up to date in line with auditing & DVSA requirements. - Update and distribute completed VOR List - Update Hire Vehicle Spreadsheet & Issue Weekly Hire Report - Arranging hire vehicles as requested, including cars, vans, HGV s - Ensuring all Cross Hires paperwork is sourced and compliant prior to use from Account Management - Manage MOT, Services, Loler, Tachos, electrical certification for Cross Hires where agreed. - Adding vehicles to required accounts (MID, CC, Dartford, CAZ s, LLCS etc) - Update in house matrix with yard check, VOR, MOT s, including Fleet Profile plan matrix - Input into weekly reports and dashboards for compliance - Monitoring and processing PCNs, fines and speeding violations - Manage vehicle Taxation - Manage new vehicle compliance paperwork and certificates - Certificate of conformity and registration through DVSA - Processing paperwork for SORN or scrap vehicles - Issuing PO numbers for all work carried out and authorising invoices - Generating + Running Fleet List - Liaising with Supply Base as necessary - PO Query, Review & Resolution - Any reasonable request by a member of the management Fleet Administrator You: Essential: - Excellent communications skills, verbal and written - Experience of working in a fast paced and dynamic environment - Knowledge of Microsoft Outlook, Excel and Word - Ability to work alone and within a team - Ability to multitask efficiently within a dynamic and fast paced transport environment Desirable: - OLAT certification To submit your CV for this exciting Fleet Administrator opportunity, please click Apply now with a comprehensive cover letter telling us why this role is for you.
Fleet and Compliance Administrator Chesterfield, Staveley Competitive Salary 6 moth FTC - 37.5 hours per week, Monday to Friday Our client has an exciting opportunity for an Fleet & Compliance Administrator to join their team in Chesterfield. This is a 6 month fixed term contract. In this role, you'll be responsible for supporting the fleet and driving compliance functions with administration and compliance activities. Maintaining vehicle files and ensuring they are fully compliant at all times Keeping record of expected paperwork Chasing service agents for outstanding documents Administrating vehicle fuel cards Updating the daily vehicle checks log and updating managers when necessary Maintaining vehicle defect logs Assisting with workshop audits Carrying out driving licence checks Updating the 'no access' log and validating trucks have visited the customer location What are they looking for? Essential Requirements: Previous experience in an administrative role Comfortable communicating over email and telephone Ability to pick up new IT systems easily UK driving licence Excellent planning and organisation skills Strong attention to detail Desirable Requirements: A strong track record of working with high volumes Knowledge of fleet, distribution, transport or logistics Confidence challenging external suppliers A productive approach and positive outlook A collaborative, team-focused approach Why should you apply? Competitive salary Discretionary 12% annual bonus Annual salary reviews 25 days annual leave plus bank holidays (increasing with length of service) 6% employer pension contribution (increasing with length of service) Private Bupa healthcare and dental cover Employee assistance programme Critical illness cover 4x salary death in service Enhanced maternity/paternity pay Enhanced sick pay Retail discount scheme Are you interested? Apply now! Our client proud to embrace equity, diversity and inclusion in their every day, supporting their people to be themselves. They are committed to building teams with a variety of backgrounds, skills and views.
Apr 18, 2024
Full time
Fleet and Compliance Administrator Chesterfield, Staveley Competitive Salary 6 moth FTC - 37.5 hours per week, Monday to Friday Our client has an exciting opportunity for an Fleet & Compliance Administrator to join their team in Chesterfield. This is a 6 month fixed term contract. In this role, you'll be responsible for supporting the fleet and driving compliance functions with administration and compliance activities. Maintaining vehicle files and ensuring they are fully compliant at all times Keeping record of expected paperwork Chasing service agents for outstanding documents Administrating vehicle fuel cards Updating the daily vehicle checks log and updating managers when necessary Maintaining vehicle defect logs Assisting with workshop audits Carrying out driving licence checks Updating the 'no access' log and validating trucks have visited the customer location What are they looking for? Essential Requirements: Previous experience in an administrative role Comfortable communicating over email and telephone Ability to pick up new IT systems easily UK driving licence Excellent planning and organisation skills Strong attention to detail Desirable Requirements: A strong track record of working with high volumes Knowledge of fleet, distribution, transport or logistics Confidence challenging external suppliers A productive approach and positive outlook A collaborative, team-focused approach Why should you apply? Competitive salary Discretionary 12% annual bonus Annual salary reviews 25 days annual leave plus bank holidays (increasing with length of service) 6% employer pension contribution (increasing with length of service) Private Bupa healthcare and dental cover Employee assistance programme Critical illness cover 4x salary death in service Enhanced maternity/paternity pay Enhanced sick pay Retail discount scheme Are you interested? Apply now! Our client proud to embrace equity, diversity and inclusion in their every day, supporting their people to be themselves. They are committed to building teams with a variety of backgrounds, skills and views.
Job Reference: /JM/11-04/1140/9 Job Title: Pension & Benefits Administrator Location: Century House, Ipswich Salary: Competitive Hours per week: Monday to Friday - 09:00 - 05:30 - 37.5 hours per week Business Overview Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates. Role Overview We are currently recruiting for a Pension & Benefits Administrator to join our passionate and driven team based at Century House, Ipswich. Reporting to the Reward, Pension & Benefits Manager you will be responsible for the administration of a wide number of benefits and pension schemes within OCS Group UK Ltd. Benefits Informal hybrid/flexible working arrangements 25 days holiday + bank holidays Free fruit in our offices Employee Referral Scheme (if you refer a successful candidate to one of our vacancies) Wide range of retail discounts Regular social and charity events are held in our offices Get involved in charity events in the local community Wellbeing Discounted gym membership Eye test £25 voucher and up to £100 towards glasses Join our Cycle to Work scheme via salary sacrifice Access to CHROMA , our internal colleague-led diversity and inclusion community join a committee or take part in our D&I initiatives and events Access to internal Mental Health First Aiders Career development and recognition Immediate access to Opportunity our internal Learning and Development platform Required professional membership fees paid for Opportunity to win monthly Atalian Servest Superstar Awards Long service awards Key Responsibilities: Pensions Understand pension auto-enrolment legislation and answer any queries. Assist with reconciling monthly pension contribution files to submit to pension providers. Monitor pensions opt outs/opt ins and undertake relevant action. Ensure statutory pension letters are issued to employees. Liaise with LGPS, CSPS and any other ad hoc pension schemes to submit any in year pension forms that may be required in relation to starters/leavers/changes to employees circumstances. Ensure all pension end of year forms are submitted to each pension provider in a timely manner complying with any deadlines indicated. Assist with Admitted Body Status applications. Benefits Liaise with benefit providers to add new starters/remove leavers from the relevant polices. E.g. PMI, life assurance, accident at work, GIP, dental plan Handle life assurance claims. Assist Reward, Pension & Benefits Manager with annual renewals of the benefits schemes e.g. preparing employee data for provider. Assess and approve cycle-to-work applications and advise unsuccessful employees on their options. Administration of childcare voucher schemes Administration of True Stars awards Administration of non-cash vouchers ensuring relevant information is recorded for the PAYE Settlement Agreement Run and administer any ad-hoc benefits campaigns e.g. Tastecard Prepare P11d-related data and undertake checks to ensure the data is accurate. Administration of health cash plan scheme Record private mileage from employees and calculate the monetary amount for payroll deductions. Assess all TUPE in ELI s for potential benefit/pension liabilities. Information Undertake cleansing of information to ensure that information held is adequate and relevant Chase any outstanding items with the relevant department(s) / employee Assist with the provision of pension and benefits-related information and guidance to the operational employees at all levels in the business Records Maintain a record of all employees of each benefit scheme and associated costs Reporting Prepare reports relating to payments of pensions and benefits to third parties in a timely manner complying with any deadlines indicated Preparing ad-hoc reports for internal departments Payroll Team Provide any pension refunds/3rd party/mileage deductions to the payroll team in a timely manner in line with the cut-off date for each payroll Human Resources Work closely with Human Resources to ensure the prompt resolution of any benefits-related issues Provide information as requested for TUPE Fleet Work closely with the Fleet team to ensure relevant information is recorded to ensure the company car and driver details are as accurate as possible to prepare P11d s Managing Relationships Make and maintain strong communication links with all managers/directors/key stakeholders within the company, to enable quick resolution to all queries Health and Safety Ensure that all Health and Safety obligations are met as directed by your line manager Additional Duties Help the Reward & Benefits Team members in the Reward, Pension & Benefits Manager s absence, providing support and training as required Undertake additional duties as required by the line manager Undertake training as directed by the line manager About You: Applicants must have the right to work in the UK Administration experience Thorough working knowledge of pension autoenrollment legislation 4 GCSE including Maths and English CIPP qualification desirable Ability to work to tight deadlines Good written, oral and presentational skills Good knowledge of Microsoft Office (Word/Excel/Outlook) Intermediate Excel Skills desirable (v look ups, sumif statements/pivot tables) Must be able to perform manual calculations for pension autoenrollment and NIC Class 1a Team worker Customer Focused Commitment in providing a quality service To have a flexible and positive attitude to work and willingness to learn Demonstrate high standard of integrity, confidentiality and discretion including GDPR knowledge How to apply If you are interested to join a business that encourages professional development, career progression and the chance to wor
Apr 18, 2024
Full time
Job Reference: /JM/11-04/1140/9 Job Title: Pension & Benefits Administrator Location: Century House, Ipswich Salary: Competitive Hours per week: Monday to Friday - 09:00 - 05:30 - 37.5 hours per week Business Overview Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates. Role Overview We are currently recruiting for a Pension & Benefits Administrator to join our passionate and driven team based at Century House, Ipswich. Reporting to the Reward, Pension & Benefits Manager you will be responsible for the administration of a wide number of benefits and pension schemes within OCS Group UK Ltd. Benefits Informal hybrid/flexible working arrangements 25 days holiday + bank holidays Free fruit in our offices Employee Referral Scheme (if you refer a successful candidate to one of our vacancies) Wide range of retail discounts Regular social and charity events are held in our offices Get involved in charity events in the local community Wellbeing Discounted gym membership Eye test £25 voucher and up to £100 towards glasses Join our Cycle to Work scheme via salary sacrifice Access to CHROMA , our internal colleague-led diversity and inclusion community join a committee or take part in our D&I initiatives and events Access to internal Mental Health First Aiders Career development and recognition Immediate access to Opportunity our internal Learning and Development platform Required professional membership fees paid for Opportunity to win monthly Atalian Servest Superstar Awards Long service awards Key Responsibilities: Pensions Understand pension auto-enrolment legislation and answer any queries. Assist with reconciling monthly pension contribution files to submit to pension providers. Monitor pensions opt outs/opt ins and undertake relevant action. Ensure statutory pension letters are issued to employees. Liaise with LGPS, CSPS and any other ad hoc pension schemes to submit any in year pension forms that may be required in relation to starters/leavers/changes to employees circumstances. Ensure all pension end of year forms are submitted to each pension provider in a timely manner complying with any deadlines indicated. Assist with Admitted Body Status applications. Benefits Liaise with benefit providers to add new starters/remove leavers from the relevant polices. E.g. PMI, life assurance, accident at work, GIP, dental plan Handle life assurance claims. Assist Reward, Pension & Benefits Manager with annual renewals of the benefits schemes e.g. preparing employee data for provider. Assess and approve cycle-to-work applications and advise unsuccessful employees on their options. Administration of childcare voucher schemes Administration of True Stars awards Administration of non-cash vouchers ensuring relevant information is recorded for the PAYE Settlement Agreement Run and administer any ad-hoc benefits campaigns e.g. Tastecard Prepare P11d-related data and undertake checks to ensure the data is accurate. Administration of health cash plan scheme Record private mileage from employees and calculate the monetary amount for payroll deductions. Assess all TUPE in ELI s for potential benefit/pension liabilities. Information Undertake cleansing of information to ensure that information held is adequate and relevant Chase any outstanding items with the relevant department(s) / employee Assist with the provision of pension and benefits-related information and guidance to the operational employees at all levels in the business Records Maintain a record of all employees of each benefit scheme and associated costs Reporting Prepare reports relating to payments of pensions and benefits to third parties in a timely manner complying with any deadlines indicated Preparing ad-hoc reports for internal departments Payroll Team Provide any pension refunds/3rd party/mileage deductions to the payroll team in a timely manner in line with the cut-off date for each payroll Human Resources Work closely with Human Resources to ensure the prompt resolution of any benefits-related issues Provide information as requested for TUPE Fleet Work closely with the Fleet team to ensure relevant information is recorded to ensure the company car and driver details are as accurate as possible to prepare P11d s Managing Relationships Make and maintain strong communication links with all managers/directors/key stakeholders within the company, to enable quick resolution to all queries Health and Safety Ensure that all Health and Safety obligations are met as directed by your line manager Additional Duties Help the Reward & Benefits Team members in the Reward, Pension & Benefits Manager s absence, providing support and training as required Undertake additional duties as required by the line manager Undertake training as directed by the line manager About You: Applicants must have the right to work in the UK Administration experience Thorough working knowledge of pension autoenrollment legislation 4 GCSE including Maths and English CIPP qualification desirable Ability to work to tight deadlines Good written, oral and presentational skills Good knowledge of Microsoft Office (Word/Excel/Outlook) Intermediate Excel Skills desirable (v look ups, sumif statements/pivot tables) Must be able to perform manual calculations for pension autoenrollment and NIC Class 1a Team worker Customer Focused Commitment in providing a quality service To have a flexible and positive attitude to work and willingness to learn Demonstrate high standard of integrity, confidentiality and discretion including GDPR knowledge How to apply If you are interested to join a business that encourages professional development, career progression and the chance to wor
Role Purpose: To provide general office administration and legal documentation support to the Engineering and Technical team in order to help ensure that the service carries out its work as effectively as possible and to procure essential supplies and services as necessary. Engineering Support Administrators are experienced administrators carrying out detailed processes required for specific aspects of Engineering Support administration. They will invariably have a specialisation of skills and will support a group of team managers and staff. They will be fully versed in all procedures of their specialism including complex and confidential work. The post holder will undertake routine financial functions, use asset management databases and assist in compilation of data as required by the Operational Support Managers. The role holder will be required to provide customer service and the post is part of a small team who process and maintain data in appropriate databases and systems in response to requests for information by Fire and Rescue Managers within defined areas of activity. Accuracy and the production of quality information are key expectations of the role. Work Context: Logistic Support comprises of Engineering & Supply and Infrastructure. Being the first point of contact to the majority of Logistic Support customers and the services within this function, this post represents the face of Engineering & Supply. Effective administrative support to front-line staff is crucial to the quality of service delivery. The post holder will organise their own workload and set day-to-day priorities but have robust communication mechanisms with the Engineering & Supply Manager and overall team to ensure continuity of service delivery. Line management responsibility: None but post holder will be required to train an apprentice. Budget responsibility: Day to day monitoring of vehicles, fuel & equipment defects & records. Delegated responsibility for annual Budgets of:Fuel - £150 000Equipment - £100 000Vehicles - £60 000Manage petty cash to the value of £300 Accountabilities: Planning & Organising Plan and prioritise own work activities for the weeks ahead, to ensure operational efficiency. Respond effectively to changing demands, adjusting priorities as needed. Policy and Compliance Assist with work in a relevant technical or regulatory area in order that statutory and policy compliance is maintained. People & partnerships: Respond to and resolve enquiries and problems, judging when to pass on complex queries or involve others, to provide an effective service and clear advice to colleagues and customers. Guide and/or supervise junior staff in their duties to facilitate their development and ensure service quality standards are maintained. Communicate and liaise with service users and/or external contacts, representing the team/service as required. Resources: May assist in the management of a small budget or recovery of income.Analysis, Reporting & Documentation Collate data, prepare reports/statistics to meet statutory/management information requirements. Recommend improvements and support implementation to systems, processes and procedures, ensuring best practice is shared across the team. Support, coordinate and undertake research into a variety of projects in the defined area of activity to support achievement of team's objectives. Duties for all Values: To uphold the values and behaviours of the organisation. Equality & Diversity: To work inclusively, with a diverse range of stakeholders and promote equality of opportunity.Health, Safety & Welfare: Responsible for ensuring health and safety policies, procedures and legislation are implemented, communicated and managed including making sure that health and safety responsibilities are fully understood and carried out by employees within their service area. To have regard to and comply with safeguarding policy and procedure as appropriate. Personal Characteristic: Knowledge of relevant technical area including, where appropriate, relevant practical skills. For some roles a relevant degree may be required. Good IT skills, including MS Office and database management systems. Good written and oral communication skills with the ability to build sound relationships with customers and explain technical issues to non technical people. Ability to prepare and present reports in a logical and digestible format. High level administrative, analytical and organisational skills. Able to prioritise and plan own workload in the context of conflicting priorities and work on own initiative. A methodical approach to information gathering, recording and reporting. Typically previous work experience in a relevant environment. Familiarity of asset management and a busy fleet operation. Technical understanding of motor vehicles Connect2Surrey, part of Surrey County Council & Kent Commercial Services LLP, is an equal opportunities Employment Agency & Business and positively encourages applications from all suitably qualified and eligible candidates.
Apr 18, 2024
Full time
Role Purpose: To provide general office administration and legal documentation support to the Engineering and Technical team in order to help ensure that the service carries out its work as effectively as possible and to procure essential supplies and services as necessary. Engineering Support Administrators are experienced administrators carrying out detailed processes required for specific aspects of Engineering Support administration. They will invariably have a specialisation of skills and will support a group of team managers and staff. They will be fully versed in all procedures of their specialism including complex and confidential work. The post holder will undertake routine financial functions, use asset management databases and assist in compilation of data as required by the Operational Support Managers. The role holder will be required to provide customer service and the post is part of a small team who process and maintain data in appropriate databases and systems in response to requests for information by Fire and Rescue Managers within defined areas of activity. Accuracy and the production of quality information are key expectations of the role. Work Context: Logistic Support comprises of Engineering & Supply and Infrastructure. Being the first point of contact to the majority of Logistic Support customers and the services within this function, this post represents the face of Engineering & Supply. Effective administrative support to front-line staff is crucial to the quality of service delivery. The post holder will organise their own workload and set day-to-day priorities but have robust communication mechanisms with the Engineering & Supply Manager and overall team to ensure continuity of service delivery. Line management responsibility: None but post holder will be required to train an apprentice. Budget responsibility: Day to day monitoring of vehicles, fuel & equipment defects & records. Delegated responsibility for annual Budgets of:Fuel - £150 000Equipment - £100 000Vehicles - £60 000Manage petty cash to the value of £300 Accountabilities: Planning & Organising Plan and prioritise own work activities for the weeks ahead, to ensure operational efficiency. Respond effectively to changing demands, adjusting priorities as needed. Policy and Compliance Assist with work in a relevant technical or regulatory area in order that statutory and policy compliance is maintained. People & partnerships: Respond to and resolve enquiries and problems, judging when to pass on complex queries or involve others, to provide an effective service and clear advice to colleagues and customers. Guide and/or supervise junior staff in their duties to facilitate their development and ensure service quality standards are maintained. Communicate and liaise with service users and/or external contacts, representing the team/service as required. Resources: May assist in the management of a small budget or recovery of income.Analysis, Reporting & Documentation Collate data, prepare reports/statistics to meet statutory/management information requirements. Recommend improvements and support implementation to systems, processes and procedures, ensuring best practice is shared across the team. Support, coordinate and undertake research into a variety of projects in the defined area of activity to support achievement of team's objectives. Duties for all Values: To uphold the values and behaviours of the organisation. Equality & Diversity: To work inclusively, with a diverse range of stakeholders and promote equality of opportunity.Health, Safety & Welfare: Responsible for ensuring health and safety policies, procedures and legislation are implemented, communicated and managed including making sure that health and safety responsibilities are fully understood and carried out by employees within their service area. To have regard to and comply with safeguarding policy and procedure as appropriate. Personal Characteristic: Knowledge of relevant technical area including, where appropriate, relevant practical skills. For some roles a relevant degree may be required. Good IT skills, including MS Office and database management systems. Good written and oral communication skills with the ability to build sound relationships with customers and explain technical issues to non technical people. Ability to prepare and present reports in a logical and digestible format. High level administrative, analytical and organisational skills. Able to prioritise and plan own workload in the context of conflicting priorities and work on own initiative. A methodical approach to information gathering, recording and reporting. Typically previous work experience in a relevant environment. Familiarity of asset management and a busy fleet operation. Technical understanding of motor vehicles Connect2Surrey, part of Surrey County Council & Kent Commercial Services LLP, is an equal opportunities Employment Agency & Business and positively encourages applications from all suitably qualified and eligible candidates.
I am seeking a highly organised and proactive Office Administrator to join a reputable company in Purfleet. The successful candidate will be responsible for a wide range of administrative tasks, including plant and equipment inspection records, switchboard operations, and general office duties. This role is ideal for someone who is a strong communicator, detail-oriented, and capable of multitasking in a dynamic environment. Day-to-day of the role: Administer plant and equipment inspection, testing, examination, and record retention. Handle switchboard and telephone duties, ensuring effective communication. Perform general office duties, such as arranging deliveries, collections, and filing. Manage the purchase of office consumables and maintain accurate records. Act as an admin user for new emails, IT hardware, and software. Support the operations team with bookings, deliveries, and planning assistance. Facilitate and record management and operations team meetings. Assist with health and safety documentation, including COSHH, risk assessments, and method statements. Contribute to commercial applications, collecting daily reports and timesheets. Manage safety system Administration tasks, including contracts of sponsorship and issuing safety cards. Provide training for new starters and supervisors on timesheets, job sheets, and compliance requirements. Serve as a deputy for coordinating alcohol and drug screenings and supplier bank payments. Issue Personal Protective Equipment (PPE) as required. Administer the Planned Preventive Maintenance (PPM) Schedule for company-owned equipment and plant. Support the Local Investigation process for any suspected breaches of company procedures. Help with premises maintenance by managing facility maintenance contractors and service records. Required Skills & Qualifications: Proven experience in an office administration role. Strong organisational and multitasking abilities. Excellent communication and interpersonal skills. Proficiency in Microsoft Office and administrative software. Ability to work independently and as part of a team. Knowledge of health and safety compliance is advantageous. Experience with Sentinel Administration and rail industry procedures is desirable. Benefits: Holiday 28 days including bank holidays Auto enrolment pension Training/development provided Access to Online GP Consultations
Apr 17, 2024
Full time
I am seeking a highly organised and proactive Office Administrator to join a reputable company in Purfleet. The successful candidate will be responsible for a wide range of administrative tasks, including plant and equipment inspection records, switchboard operations, and general office duties. This role is ideal for someone who is a strong communicator, detail-oriented, and capable of multitasking in a dynamic environment. Day-to-day of the role: Administer plant and equipment inspection, testing, examination, and record retention. Handle switchboard and telephone duties, ensuring effective communication. Perform general office duties, such as arranging deliveries, collections, and filing. Manage the purchase of office consumables and maintain accurate records. Act as an admin user for new emails, IT hardware, and software. Support the operations team with bookings, deliveries, and planning assistance. Facilitate and record management and operations team meetings. Assist with health and safety documentation, including COSHH, risk assessments, and method statements. Contribute to commercial applications, collecting daily reports and timesheets. Manage safety system Administration tasks, including contracts of sponsorship and issuing safety cards. Provide training for new starters and supervisors on timesheets, job sheets, and compliance requirements. Serve as a deputy for coordinating alcohol and drug screenings and supplier bank payments. Issue Personal Protective Equipment (PPE) as required. Administer the Planned Preventive Maintenance (PPM) Schedule for company-owned equipment and plant. Support the Local Investigation process for any suspected breaches of company procedures. Help with premises maintenance by managing facility maintenance contractors and service records. Required Skills & Qualifications: Proven experience in an office administration role. Strong organisational and multitasking abilities. Excellent communication and interpersonal skills. Proficiency in Microsoft Office and administrative software. Ability to work independently and as part of a team. Knowledge of health and safety compliance is advantageous. Experience with Sentinel Administration and rail industry procedures is desirable. Benefits: Holiday 28 days including bank holidays Auto enrolment pension Training/development provided Access to Online GP Consultations
If you are a well-organised and proactive individual who can offer previous transport management experience, we have an exciting opportunity for you! Join us as a Transport Logistics Manager, overseeing the provision of an effective transport service across the Uppingham Group of Schools (UGS). This dynamic new role comes at an exciting time for the UGS, as we expand our transport service. You will manage all aspects of transport for pupils and school operations, delivering a reliable, timely and safe service on a daily basis for both Uppingham School and Maidwell Hall, whilst also ensuring our fleet of multi-purpose vehicles is well maintained and in compliance with Health and Safety law. With the opening of Uppingham School's first Day House in September 2024, the Transport Manager will be required to set up, launch and maintain a reliable home-to-school and school-to-home bus service for pupils. In addition to your management duties, you will also share administrative responsibilities with a Transport Administrator, covering early morning and evening services on a rotating shift basis. You will need a clean driving licence and a Certificate of Professional Competence for Transport Managers. Prior experience of managing passenger transport operations, preferably in a school environment, is essential, along with additional prior experience managing complex vehicle and driver services. You will need knowledge of applicable transport regulations, whilst basic knowledge of vehicle maintenance would be desirable. Transport compliance training can be provided. Benefits In return Uppingham offers a community that values people. We are warm, compassionate and mutually supportive. This is reflected in our working environment and the benefits we are able to offer: 50% contribution to premiums for School's private health scheme Death in service cover with a lump sum of twice annual salary Free membership of dual-use Sports Centre (£25 annual admin fee) Free staff lunches in term-time School fee day place discount 25% Holiday Club discount for children of Uppingham or Maidwell Hall staff Retail and restaurant discounts, via Westfield platform Cycle to work scheme Free annual 'flu jabs Employee Assistance programme Contributory Pension Scheme Occupational Health services Westfield health care package Recognised as a "Disability Confident" employer Recognised as a "Mindful" employer Recognised as "Investors in Diversity" For further details and to apply please click the apply button. Closing date: 18 th April 2024 Interview Date: W/C 22 nd April 2024 Uppingham School is committed to safeguarding and promoting the welfare of children. Successful candidates must be willing to undergo full screening in accordance with Keeping Children Safe in Education (KCSiE), including an Enhanced Disclosure and Barring Service check. Issues relating to safeguarding and promoting the welfare of pupils will be explored at interview.
Apr 16, 2024
Full time
If you are a well-organised and proactive individual who can offer previous transport management experience, we have an exciting opportunity for you! Join us as a Transport Logistics Manager, overseeing the provision of an effective transport service across the Uppingham Group of Schools (UGS). This dynamic new role comes at an exciting time for the UGS, as we expand our transport service. You will manage all aspects of transport for pupils and school operations, delivering a reliable, timely and safe service on a daily basis for both Uppingham School and Maidwell Hall, whilst also ensuring our fleet of multi-purpose vehicles is well maintained and in compliance with Health and Safety law. With the opening of Uppingham School's first Day House in September 2024, the Transport Manager will be required to set up, launch and maintain a reliable home-to-school and school-to-home bus service for pupils. In addition to your management duties, you will also share administrative responsibilities with a Transport Administrator, covering early morning and evening services on a rotating shift basis. You will need a clean driving licence and a Certificate of Professional Competence for Transport Managers. Prior experience of managing passenger transport operations, preferably in a school environment, is essential, along with additional prior experience managing complex vehicle and driver services. You will need knowledge of applicable transport regulations, whilst basic knowledge of vehicle maintenance would be desirable. Transport compliance training can be provided. Benefits In return Uppingham offers a community that values people. We are warm, compassionate and mutually supportive. This is reflected in our working environment and the benefits we are able to offer: 50% contribution to premiums for School's private health scheme Death in service cover with a lump sum of twice annual salary Free membership of dual-use Sports Centre (£25 annual admin fee) Free staff lunches in term-time School fee day place discount 25% Holiday Club discount for children of Uppingham or Maidwell Hall staff Retail and restaurant discounts, via Westfield platform Cycle to work scheme Free annual 'flu jabs Employee Assistance programme Contributory Pension Scheme Occupational Health services Westfield health care package Recognised as a "Disability Confident" employer Recognised as a "Mindful" employer Recognised as "Investors in Diversity" For further details and to apply please click the apply button. Closing date: 18 th April 2024 Interview Date: W/C 22 nd April 2024 Uppingham School is committed to safeguarding and promoting the welfare of children. Successful candidates must be willing to undergo full screening in accordance with Keeping Children Safe in Education (KCSiE), including an Enhanced Disclosure and Barring Service check. Issues relating to safeguarding and promoting the welfare of pupils will be explored at interview.
Company Profile Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries. Duties & Responsibilities Purpose The primary purpose of the job is to process the Certification Packages required to ship Grayloc products to customers. Additional activities include the examination and filing of process reports and conduct of document control activity related to specific customer orders. Work also involves product inspection for specific received goods including examination and acceptance of associated certification. Quality Administrators are part of a dedicated team of personnel, whose primary job is to complete the day to day work involved in delivering department goals, supporting site goals and meeting business needs, including client requirements. Reporting directly to the Quality Manager and/or designated other they are an essential part of the team and process with responsibility for delivering standards expected and highlighting any areas of concern or opportunities to improve the business or any related operations. They must consistently provide high levels of internal and external customer service while taking full account of safety, accuracy, efficiency, time-frames, resources and priorities. They must work both as part of a team and individually to support management and our business needs including those related to Safety & the Environment, Quality, Teamwork & People, Customer Focus, Engagement, Continual Improvement, Excellence, Accountability, Ethics, Oceaneering Core Values and always adhering to Oceaneering's Life Saving Rules. Functions ESSENTIAL Able to routinely work with some special assignments under moderate supervision. Can apply moderate knowledge to work and may adapt processes and procedures to more complex work. Able to resolve routine problems and refers complex issues to higher levels. • Create and process Certificates of Conformance and associated certificate packages. • Provides customer service for the preparation/issuance of reports, and other documents as required • Prepares, releases control and distributes all customer data book deliverables • Examine received reports against stated criteria and file according to procedure • Limited product inspection relating to specific goods including certificate examination and acceptance • Respond to customer feedback on certification package issues and resolve • Interact with web-based databases and operations portals to upload and download critical documentation • Setup and maintain an appropriate document control process to track documentation throughout the product or service lifecycle in order to ensure customer requirements are met. • Recommends and assists in the establishment of uniform procedures and practices • Define / identity, record, track and inform the Quality process the following: o Non conformances, in document control (compliance deviation on requirements, customer transmittal etc.), o COPQ • Maintain the QMS system by reviewing, verifying, approving, and developing or facilitating the development of procedures, as necessary. • Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment and working culture. • Research and resolve Quality related problems as needed, seeking help as appropriate. • To aid Quality Manager to produce Reports and Metrics as/when required Undertake and/or assist with any other duties as and when required to support our business needs in accordance with the Company Health, Safety, Environmental and Quality Systems standards plus any other related site policies/procedures. Qualifications Qualifications To perform this job successfully, individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. where an academic qualification is listed any other achievement or experience of an equivalent nature may be considered. Reasonable accommodations, taking account of the business resources and job requirements, may be made to enable individuals with disabilities to perform the essential functions. REQUIRED • High standard of literacy and numeracy in English language evidenced by secondary education • Ability in problem solving resolution and prioritization of work • IT competent & familiarization with Microsoft, Google and other related systems as required including Excel and Word DESIRED • Experience of working in an environment such as oil & gas products, automotive, medical device is preferred • Previous experience in a similar role and/or Quality environment • ISO 9001 experience Closing Statement We offer a competitive salary, a comprehensive benefits package and the opportunity to advance in an international company. To apply, click 'Apply Now'.
Apr 16, 2024
Full time
Company Profile Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries. Duties & Responsibilities Purpose The primary purpose of the job is to process the Certification Packages required to ship Grayloc products to customers. Additional activities include the examination and filing of process reports and conduct of document control activity related to specific customer orders. Work also involves product inspection for specific received goods including examination and acceptance of associated certification. Quality Administrators are part of a dedicated team of personnel, whose primary job is to complete the day to day work involved in delivering department goals, supporting site goals and meeting business needs, including client requirements. Reporting directly to the Quality Manager and/or designated other they are an essential part of the team and process with responsibility for delivering standards expected and highlighting any areas of concern or opportunities to improve the business or any related operations. They must consistently provide high levels of internal and external customer service while taking full account of safety, accuracy, efficiency, time-frames, resources and priorities. They must work both as part of a team and individually to support management and our business needs including those related to Safety & the Environment, Quality, Teamwork & People, Customer Focus, Engagement, Continual Improvement, Excellence, Accountability, Ethics, Oceaneering Core Values and always adhering to Oceaneering's Life Saving Rules. Functions ESSENTIAL Able to routinely work with some special assignments under moderate supervision. Can apply moderate knowledge to work and may adapt processes and procedures to more complex work. Able to resolve routine problems and refers complex issues to higher levels. • Create and process Certificates of Conformance and associated certificate packages. • Provides customer service for the preparation/issuance of reports, and other documents as required • Prepares, releases control and distributes all customer data book deliverables • Examine received reports against stated criteria and file according to procedure • Limited product inspection relating to specific goods including certificate examination and acceptance • Respond to customer feedback on certification package issues and resolve • Interact with web-based databases and operations portals to upload and download critical documentation • Setup and maintain an appropriate document control process to track documentation throughout the product or service lifecycle in order to ensure customer requirements are met. • Recommends and assists in the establishment of uniform procedures and practices • Define / identity, record, track and inform the Quality process the following: o Non conformances, in document control (compliance deviation on requirements, customer transmittal etc.), o COPQ • Maintain the QMS system by reviewing, verifying, approving, and developing or facilitating the development of procedures, as necessary. • Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment and working culture. • Research and resolve Quality related problems as needed, seeking help as appropriate. • To aid Quality Manager to produce Reports and Metrics as/when required Undertake and/or assist with any other duties as and when required to support our business needs in accordance with the Company Health, Safety, Environmental and Quality Systems standards plus any other related site policies/procedures. Qualifications Qualifications To perform this job successfully, individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. where an academic qualification is listed any other achievement or experience of an equivalent nature may be considered. Reasonable accommodations, taking account of the business resources and job requirements, may be made to enable individuals with disabilities to perform the essential functions. REQUIRED • High standard of literacy and numeracy in English language evidenced by secondary education • Ability in problem solving resolution and prioritization of work • IT competent & familiarization with Microsoft, Google and other related systems as required including Excel and Word DESIRED • Experience of working in an environment such as oil & gas products, automotive, medical device is preferred • Previous experience in a similar role and/or Quality environment • ISO 9001 experience Closing Statement We offer a competitive salary, a comprehensive benefits package and the opportunity to advance in an international company. To apply, click 'Apply Now'.
Are you an experienced administrator with exceptionally strong customer service skills and ideally previous experience in an account management related environment? Do you have strong all round IT skills to include high levels of proficiency in Microsoft products? Do you live locally to the Kingston area and interested in joining an expanding and ambitious company ? Our client is a dedicated independent services company a specialist in vehicle management and they have fantastic new offices in Hampton. This well established and forward thinking organisation currently has a unique opportunity for an experienced administrator to join them as an Account Management Administrator to join their highly professional and friendly back office team & carry out a varied and challenging role. As the Account Management Administrator you will have a very varied role within these areas to include but not limited to production of driver packs, insurance reminders, presentation of essential contract documents and reports as well as the following:- Monitoring and manage client MOT/Service/vehicle recall and insurance reminders Manage client driver fines administration Administer and update customer toll accounts Taxing of vehicles and logging and filing of fleet V5 documents. Prepare and send overseas travel documentation Process daily rental invoicing Rectify imported invoicing discrepancies Produce and action daily hire reports Produce and action weekly driver reports to ensure continued GDPR compliance. Process department post General administrative duties including processing mail (received & sent) when required, and maintaining scanning filing system. Applications for this role are particularly invited from customer focused candidates with previous administration experience in this or a similar industry sector who are looking for a local permanent role with prospects Interested? If you are a strong team player with first class organisational & communication skills & have previous experience in a similar role and/or in the fleet management industry then we would like to hear from you.
Apr 15, 2024
Full time
Are you an experienced administrator with exceptionally strong customer service skills and ideally previous experience in an account management related environment? Do you have strong all round IT skills to include high levels of proficiency in Microsoft products? Do you live locally to the Kingston area and interested in joining an expanding and ambitious company ? Our client is a dedicated independent services company a specialist in vehicle management and they have fantastic new offices in Hampton. This well established and forward thinking organisation currently has a unique opportunity for an experienced administrator to join them as an Account Management Administrator to join their highly professional and friendly back office team & carry out a varied and challenging role. As the Account Management Administrator you will have a very varied role within these areas to include but not limited to production of driver packs, insurance reminders, presentation of essential contract documents and reports as well as the following:- Monitoring and manage client MOT/Service/vehicle recall and insurance reminders Manage client driver fines administration Administer and update customer toll accounts Taxing of vehicles and logging and filing of fleet V5 documents. Prepare and send overseas travel documentation Process daily rental invoicing Rectify imported invoicing discrepancies Produce and action daily hire reports Produce and action weekly driver reports to ensure continued GDPR compliance. Process department post General administrative duties including processing mail (received & sent) when required, and maintaining scanning filing system. Applications for this role are particularly invited from customer focused candidates with previous administration experience in this or a similar industry sector who are looking for a local permanent role with prospects Interested? If you are a strong team player with first class organisational & communication skills & have previous experience in a similar role and/or in the fleet management industry then we would like to hear from you.
MAINSTAY RECRUITMENT SOLUTIONS LTD
West Byfleet, Surrey
Fleet Administrator Location: West Byfleet, England, United Kingdom Salary: 24,000 - 25,000 Company Overview: Mainstay Recruitment is currently seeking a Fleet Administrator for an innovative soft facilities company specializing in delivering high-quality solutions for cleaning, grounds maintenance, and support services. Role Overview: As a Fleet Administrator, you will play a crucial role in supporting all administration and coordination activities related to our vehicle fleet. Acting as a key interface between our Head Office and Operational Teams, you will ensure that vehicles are available, drivers are properly set up, and compliance standards are met. No prior fleet experience is required as full training will be provided. However, excellent administration, coordination, and communication skills are essential. Proficiency in basic IT/software usage is also required. A Full UK Driving Licence is necessary. Responsibilities: Coordinate and set up new drivers on the vehicle management system. Ensure vehicles are in correct and safe working order. Order and prepare relevant vehicles for new contract live dates. Liaise with vehicle mechanics to schedule and oversee repairs. Arrange vehicle recovery as needed. Ensure all fleet vehicles adhere to Health & Safety policies. Carry out accident reporting processes and handle accident claims. Monitor and update fuel card usage. Record and monitor vehicles entering the London congestion charge zone. Liaise with external suppliers and obtain quotes for vehicle maintenance. Perform handovers and collections from existing drivers/teams. Monitor the Group Incident Database and liaise with insurers. Keep Telematics systems updated and produce utilization reports. Oversee maintenance schedules and issue Purchase Orders. Key Responsibilities: Check drivers' details and ensure compliance with current legislation. Communicate with mechanics to ensure vehicle safety and timely repairs. Maintain accurate records of fuel card usage. Liaise with external suppliers for vehicle servicing and maintenance. Update relevant systems to organize and monitor fleet vehicles. Handle vehicle accident claims and liaise with external suppliers. Perform general administrative tasks as required. Ideal Candidate: Experience in a similar role or transferable skills. Excellent communication skills, both written and verbal. Strong problem-solving abilities. Ability to work well within a team or independently. Proficiency in Microsoft Office and Excel. Understanding of vehicle maintenance schedules and common faults (desirable). If you are ready to embark on an exciting career journey as a Fleet Administrator, we invite you to apply now!
Apr 15, 2024
Full time
Fleet Administrator Location: West Byfleet, England, United Kingdom Salary: 24,000 - 25,000 Company Overview: Mainstay Recruitment is currently seeking a Fleet Administrator for an innovative soft facilities company specializing in delivering high-quality solutions for cleaning, grounds maintenance, and support services. Role Overview: As a Fleet Administrator, you will play a crucial role in supporting all administration and coordination activities related to our vehicle fleet. Acting as a key interface between our Head Office and Operational Teams, you will ensure that vehicles are available, drivers are properly set up, and compliance standards are met. No prior fleet experience is required as full training will be provided. However, excellent administration, coordination, and communication skills are essential. Proficiency in basic IT/software usage is also required. A Full UK Driving Licence is necessary. Responsibilities: Coordinate and set up new drivers on the vehicle management system. Ensure vehicles are in correct and safe working order. Order and prepare relevant vehicles for new contract live dates. Liaise with vehicle mechanics to schedule and oversee repairs. Arrange vehicle recovery as needed. Ensure all fleet vehicles adhere to Health & Safety policies. Carry out accident reporting processes and handle accident claims. Monitor and update fuel card usage. Record and monitor vehicles entering the London congestion charge zone. Liaise with external suppliers and obtain quotes for vehicle maintenance. Perform handovers and collections from existing drivers/teams. Monitor the Group Incident Database and liaise with insurers. Keep Telematics systems updated and produce utilization reports. Oversee maintenance schedules and issue Purchase Orders. Key Responsibilities: Check drivers' details and ensure compliance with current legislation. Communicate with mechanics to ensure vehicle safety and timely repairs. Maintain accurate records of fuel card usage. Liaise with external suppliers for vehicle servicing and maintenance. Update relevant systems to organize and monitor fleet vehicles. Handle vehicle accident claims and liaise with external suppliers. Perform general administrative tasks as required. Ideal Candidate: Experience in a similar role or transferable skills. Excellent communication skills, both written and verbal. Strong problem-solving abilities. Ability to work well within a team or independently. Proficiency in Microsoft Office and Excel. Understanding of vehicle maintenance schedules and common faults (desirable). If you are ready to embark on an exciting career journey as a Fleet Administrator, we invite you to apply now!
I am currently recruiting for a Technical Fleet Administrator on behalf of my client, a leading public sector organisation based in Leicestershire (LE9). You will help to manage and control the fleet of vehicle in terms of Compliance, Maintenance, Procurement, Hire and Drivers. You will be covering the front of house in a busy Vehicle Fleet Services Team Duties of the Technical Fleet Administrator will include: Face to face and telephone enquires Working closely with the vehicle workshop to keep track of the status of vehicles as they progress through appointments Liaising with service areas to coordinate vehicle delivery and collection Assisting the workshop with breakdown recoveries Assisting with making appointments for technical inspections Running weekly metric/KPI reports for service areas To act as the first point of contact for internal and external customers of the fleet vehicle workshop, both face to face and via the telephone, ensuring a resolution to queries and complaints in a timely and professional manner. To assist in the running and maintenance of the vehicle management system, ensuring all records are up to date and accurate To be successful in this role as Technical Fleet Administrator, you will have: Experience of workshop or construction administration- desirable Clerical experience in a range of tasks to include word processing, filing, photocopying, faxing, taking and relaying messages, data inputting / maintaining records. Ideally fleet experience - any experience with vehicles- garage reception, MOT Customer service experience Experience using office software packages, particularly Microsoft Outlook, Word and Excel Good verbal and written communication skills. This is a full time role 37 hours per week Monday-Friday 8am-4pm. The pay rate for this role is £12.81 per hour PAYE. Please apply today for a chance of an immediate interview! What Reed can offer you as a temporary employee: A dedicated consultant who will act as your key point of contact during and between any bookings Secure & online time sheet system which is quick and easy to use A self-service portal to access holiday requests/ Payslips/ P45 at your own leisure A dedicated payroll team Access to free training Access to discount club/ healthcare/ reed rewards Pension /paid holiday scheme/ maternity benefits Contacts for other Reed consultants and divisions Opportunities to work with some of the UKs leading employers including local authorities, NHS and local SME's
Apr 15, 2024
Full time
I am currently recruiting for a Technical Fleet Administrator on behalf of my client, a leading public sector organisation based in Leicestershire (LE9). You will help to manage and control the fleet of vehicle in terms of Compliance, Maintenance, Procurement, Hire and Drivers. You will be covering the front of house in a busy Vehicle Fleet Services Team Duties of the Technical Fleet Administrator will include: Face to face and telephone enquires Working closely with the vehicle workshop to keep track of the status of vehicles as they progress through appointments Liaising with service areas to coordinate vehicle delivery and collection Assisting the workshop with breakdown recoveries Assisting with making appointments for technical inspections Running weekly metric/KPI reports for service areas To act as the first point of contact for internal and external customers of the fleet vehicle workshop, both face to face and via the telephone, ensuring a resolution to queries and complaints in a timely and professional manner. To assist in the running and maintenance of the vehicle management system, ensuring all records are up to date and accurate To be successful in this role as Technical Fleet Administrator, you will have: Experience of workshop or construction administration- desirable Clerical experience in a range of tasks to include word processing, filing, photocopying, faxing, taking and relaying messages, data inputting / maintaining records. Ideally fleet experience - any experience with vehicles- garage reception, MOT Customer service experience Experience using office software packages, particularly Microsoft Outlook, Word and Excel Good verbal and written communication skills. This is a full time role 37 hours per week Monday-Friday 8am-4pm. The pay rate for this role is £12.81 per hour PAYE. Please apply today for a chance of an immediate interview! What Reed can offer you as a temporary employee: A dedicated consultant who will act as your key point of contact during and between any bookings Secure & online time sheet system which is quick and easy to use A self-service portal to access holiday requests/ Payslips/ P45 at your own leisure A dedicated payroll team Access to free training Access to discount club/ healthcare/ reed rewards Pension /paid holiday scheme/ maternity benefits Contacts for other Reed consultants and divisions Opportunities to work with some of the UKs leading employers including local authorities, NHS and local SME's
Cormac & Co Recruitment Ltd
Walsall, Staffordshire
Hire Controller - Branch Administor - Sales Administrator - Construction supply Location: Aldridge Company Overview: Join an experienced team with, a leading plant hire business in Aldridge nr Birmingham. With a diverse fleet of equipment and a commitment to excellent customer service, they provide essential machinery and tools to construction, infrastructure, and industrial projects across the region. Position Overview: We are currently seeking a motivated and organized individual to join us as a Hire Controller / Hire Administrator. This role is pivotal in ensuring the smooth operation of our plant hire services, managing the allocation and scheduling of equipment, and providing exceptional customer support. Key Responsibilities: - Handle incoming enquiries via phone, email, and in-person, providing information on available equipment and pricing. - Coordinate the hiring process from start to finish, including issuing contracts, processing orders, and arranging delivery or collection of equipment. - Maintain accurate records of all hires, including contracts, invoices, and equipment status. - Liaise with drivers and operators to schedule deliveries and collections in a timely manner. - Respond promptly to customer queries and issues, ensuring their needs are met efficiently and professionally. - Monitor equipment availability and coordinate with the procurement team to replenish stock as needed. - Assist in maintaining a safe and organized yard, conducting regular checks on equipment condition and compliance. Qualifications and Skills: - Previous experience in a similar role within the plant hire or construction industry is preferred - perhaps as Sales Administartor, Branch Administrtor or Hire Controller. - Strong communication skills, both verbal and written, with the ability to build rapport with customers and colleagues. - Excellent organizational skills and attention to detail, with the ability to manage multiple tasks effectively. - Proficiency in computer systems and software, including MS Office and hire management systems. - Knowledge of plant machinery and equipment would be advantageous. - A proactive and customer-focused approach, with a commitment to delivering high levels of service. Benefits: - Competitive salary based on experience. - Opportunities for career development and advancement within a growing company. - Training and support provided to enhance skills and knowledge. - Pension scheme and other benefits package. If you are looking for a challenging and rewarding role in the plant hire industry and have the skills and experience we are looking for, we would love to hear from you. Please submit your CV and a cover letter outlining your suitability for the role.
Apr 15, 2024
Full time
Hire Controller - Branch Administor - Sales Administrator - Construction supply Location: Aldridge Company Overview: Join an experienced team with, a leading plant hire business in Aldridge nr Birmingham. With a diverse fleet of equipment and a commitment to excellent customer service, they provide essential machinery and tools to construction, infrastructure, and industrial projects across the region. Position Overview: We are currently seeking a motivated and organized individual to join us as a Hire Controller / Hire Administrator. This role is pivotal in ensuring the smooth operation of our plant hire services, managing the allocation and scheduling of equipment, and providing exceptional customer support. Key Responsibilities: - Handle incoming enquiries via phone, email, and in-person, providing information on available equipment and pricing. - Coordinate the hiring process from start to finish, including issuing contracts, processing orders, and arranging delivery or collection of equipment. - Maintain accurate records of all hires, including contracts, invoices, and equipment status. - Liaise with drivers and operators to schedule deliveries and collections in a timely manner. - Respond promptly to customer queries and issues, ensuring their needs are met efficiently and professionally. - Monitor equipment availability and coordinate with the procurement team to replenish stock as needed. - Assist in maintaining a safe and organized yard, conducting regular checks on equipment condition and compliance. Qualifications and Skills: - Previous experience in a similar role within the plant hire or construction industry is preferred - perhaps as Sales Administartor, Branch Administrtor or Hire Controller. - Strong communication skills, both verbal and written, with the ability to build rapport with customers and colleagues. - Excellent organizational skills and attention to detail, with the ability to manage multiple tasks effectively. - Proficiency in computer systems and software, including MS Office and hire management systems. - Knowledge of plant machinery and equipment would be advantageous. - A proactive and customer-focused approach, with a commitment to delivering high levels of service. Benefits: - Competitive salary based on experience. - Opportunities for career development and advancement within a growing company. - Training and support provided to enhance skills and knowledge. - Pension scheme and other benefits package. If you are looking for a challenging and rewarding role in the plant hire industry and have the skills and experience we are looking for, we would love to hear from you. Please submit your CV and a cover letter outlining your suitability for the role.