Do you enjoy meeting and greeting visitors, customers and contractors and pride yourself on providing excellent front of house customer service? We're looking for an organised and confident Receptionist to join our Waterbeach based client, on a 6 month fixed term contract. In this busy and varied role, duties include: Ensuring customers, contractors and visitors are greeted along with appropriate security and health & safety procedures followed Answering incoming calls to the switchboard Providing administrative support Preparation of visitor and contractor badges Ordering stationery Booking of transport Point of contact for new starters Administration of fleet bookings Assisting with DBS checks Processing requests for organising of off site archiving Previous front of house or reception experience is required, along with having high attention to detail and accuracy. Knowledge of SharePoint and any health & safety experience would be useful. This is a great opportunity to join a friendly team and to take ownership of the role and reception area. Location: Waterbeach Hours: Monday-Thursday 8am-4:30pmFriday 8am-1pm Duration: 6 month Fixed Term Contract EA First Ltd are acting as an Employment Agency for this fixed term contract vacancy.
Mar 29, 2024
Full time
Do you enjoy meeting and greeting visitors, customers and contractors and pride yourself on providing excellent front of house customer service? We're looking for an organised and confident Receptionist to join our Waterbeach based client, on a 6 month fixed term contract. In this busy and varied role, duties include: Ensuring customers, contractors and visitors are greeted along with appropriate security and health & safety procedures followed Answering incoming calls to the switchboard Providing administrative support Preparation of visitor and contractor badges Ordering stationery Booking of transport Point of contact for new starters Administration of fleet bookings Assisting with DBS checks Processing requests for organising of off site archiving Previous front of house or reception experience is required, along with having high attention to detail and accuracy. Knowledge of SharePoint and any health & safety experience would be useful. This is a great opportunity to join a friendly team and to take ownership of the role and reception area. Location: Waterbeach Hours: Monday-Thursday 8am-4:30pmFriday 8am-1pm Duration: 6 month Fixed Term Contract EA First Ltd are acting as an Employment Agency for this fixed term contract vacancy.
EHS Co-ordinator Business Unit Catalyst Technologies Location Clitheroe JOB PURPOSE To support and maintain (and develop where appropriate) EHS monitoring programs to fulfill reporting requirements to meet current and future site, our client, and legislative requirements. To maintain site EHS, security and quality management systems and provide an EHS administration and support service to the site as a part of the EHS department. SPECIAL FACTORS • Site operates under ISO 9001, ISO 14001 and ISO 45001 • Upper tier COMAH site with Environmental Permit • Role is predominantly site based, may be able to accommodate 1-day remote working per week once fully trained • Minimal travel to other sites may be required PRINCIPAL ACCOUNTABILITIES EHS Understand the requirements of new and existing EHS legislation to maintain and develop the site environmental, health and safety monitoring procedures and other site procedures: • Provide an EHS administrative and support service to the EHS department • Support site EHS monitoring, and encourage a positive and proactive EHS culture • Support the EHS team in the delivery of education, training, development and communication to all required site personnel to enhance EHS awareness • Advise and assist managers and their teams to comply with JM and site EHS, safety and quality policies, systems and legislation • Provide EHS support and liaison for plant shutdowns • Audit site procedures to the requirements of ISO 9001, 45001 and 14001 • Control of waste management documentation paperwork and duty of care external audits to fulfil legislation requirements • Liaise with and organise external providers such as occupational health, emissions monitoring and equipment calibration companies • Support the site expert(s) within occupational hygiene monitoring programme e.g., dust, noise, HAVs exposure monitoring, RPE face fit testing, biological monitoring and DSE • Support COSHH system SDS database and support as required with on-going REACH registration dossier requirements • Support in the analysis of EHS data, reporting, and statistics Quality Support the EHS Integrated Management System for the site to maintain ISO 14001, 45001 & 9001 certification: • Administration and support to the site Integrated Management System • Assist where required the programme to develop Standard Operating and Standard Engineering procedures (SOPs and SEPs), and on-going document management • On-going review and development of the system in line with business needs • Development and administrative management of the site s Action Tracking System • Co-ordinate the site s internal audit programme • Ensure EHS equipment is sourced in line with JM procedures Delivery Accurate and timely reporting of EHS, Safety and Quality information, data and statistics into internal site reporting systems, JM reporting systems and to external stakeholders (e.g. Environmental Agency, United Uitilies etc). Provision of EHS, Safety and Quality information and guidance to site personnel in order for them and their teams to comply with EHS policies, procedures and systems. People Effective comunication and colloboration to develop and maintain good working relations with site personnel, neighbours, external agencies and other interested parties: • Complete routine and frequent site safety tours identifying unsafe acts, conditions and situations that need addressing and reporting to local area personnel and or supervision to ensure they are corrected, and people understand area standards and compliance to site EHS, safety and quality requirements. • To carry out any other duties that are within the employee s skills and abilities whenever reasonably instructed. PERSON SPECIFICATION Qualifications/ Knowledge/ Experience EHS Qualification NEBOSH Certificate (or equivalent) Desirable Degree in subject related to science, engineering, environment, health or safety Desirable EHS experience working in high hazard or chemical manufacturing industry Essential Knowledge of EHS legislation including occupational health, environmental monitoring, permitting and waste management Desirable Knowledge and experience of working with integrated management systems and ISO 9001, 14001 & 45001. Desirable Further qualifications/training in occupational health monitoring or assessment e.g. Noise, Dust, HAVs etc. Desirable Personal Skills/ Competencies Strong interpersonal skills with the ability to confidently communicate and influence Essential Experience or relevant IT systems Lotus Notes, Enablon and SharePoint Desirable
Mar 29, 2024
Contractor
EHS Co-ordinator Business Unit Catalyst Technologies Location Clitheroe JOB PURPOSE To support and maintain (and develop where appropriate) EHS monitoring programs to fulfill reporting requirements to meet current and future site, our client, and legislative requirements. To maintain site EHS, security and quality management systems and provide an EHS administration and support service to the site as a part of the EHS department. SPECIAL FACTORS • Site operates under ISO 9001, ISO 14001 and ISO 45001 • Upper tier COMAH site with Environmental Permit • Role is predominantly site based, may be able to accommodate 1-day remote working per week once fully trained • Minimal travel to other sites may be required PRINCIPAL ACCOUNTABILITIES EHS Understand the requirements of new and existing EHS legislation to maintain and develop the site environmental, health and safety monitoring procedures and other site procedures: • Provide an EHS administrative and support service to the EHS department • Support site EHS monitoring, and encourage a positive and proactive EHS culture • Support the EHS team in the delivery of education, training, development and communication to all required site personnel to enhance EHS awareness • Advise and assist managers and their teams to comply with JM and site EHS, safety and quality policies, systems and legislation • Provide EHS support and liaison for plant shutdowns • Audit site procedures to the requirements of ISO 9001, 45001 and 14001 • Control of waste management documentation paperwork and duty of care external audits to fulfil legislation requirements • Liaise with and organise external providers such as occupational health, emissions monitoring and equipment calibration companies • Support the site expert(s) within occupational hygiene monitoring programme e.g., dust, noise, HAVs exposure monitoring, RPE face fit testing, biological monitoring and DSE • Support COSHH system SDS database and support as required with on-going REACH registration dossier requirements • Support in the analysis of EHS data, reporting, and statistics Quality Support the EHS Integrated Management System for the site to maintain ISO 14001, 45001 & 9001 certification: • Administration and support to the site Integrated Management System • Assist where required the programme to develop Standard Operating and Standard Engineering procedures (SOPs and SEPs), and on-going document management • On-going review and development of the system in line with business needs • Development and administrative management of the site s Action Tracking System • Co-ordinate the site s internal audit programme • Ensure EHS equipment is sourced in line with JM procedures Delivery Accurate and timely reporting of EHS, Safety and Quality information, data and statistics into internal site reporting systems, JM reporting systems and to external stakeholders (e.g. Environmental Agency, United Uitilies etc). Provision of EHS, Safety and Quality information and guidance to site personnel in order for them and their teams to comply with EHS policies, procedures and systems. People Effective comunication and colloboration to develop and maintain good working relations with site personnel, neighbours, external agencies and other interested parties: • Complete routine and frequent site safety tours identifying unsafe acts, conditions and situations that need addressing and reporting to local area personnel and or supervision to ensure they are corrected, and people understand area standards and compliance to site EHS, safety and quality requirements. • To carry out any other duties that are within the employee s skills and abilities whenever reasonably instructed. PERSON SPECIFICATION Qualifications/ Knowledge/ Experience EHS Qualification NEBOSH Certificate (or equivalent) Desirable Degree in subject related to science, engineering, environment, health or safety Desirable EHS experience working in high hazard or chemical manufacturing industry Essential Knowledge of EHS legislation including occupational health, environmental monitoring, permitting and waste management Desirable Knowledge and experience of working with integrated management systems and ISO 9001, 14001 & 45001. Desirable Further qualifications/training in occupational health monitoring or assessment e.g. Noise, Dust, HAVs etc. Desirable Personal Skills/ Competencies Strong interpersonal skills with the ability to confidently communicate and influence Essential Experience or relevant IT systems Lotus Notes, Enablon and SharePoint Desirable
Wellbeing and Organisational Change Advisor Reference: MAR Location: Flexible in UK Salary: £25,723.00 - £27,614.00 Pro Rata Benefits: Pension Scheme, Life Assurance Scheme, 26 days' Annual Leave Contract: 15 months Hours: Part Time, 22.5 hours per week We are looking for a part-time Wellbeing and Organisational Change Advisor to assist the Wellbeing Manager in providing timely and appropriate support around workplace wellbeing over a period of organisational change. This is a wonderful opportunity to join a great team saving nature and inspiring people in the UK's largest conservation charity. The workforce around us plays a key role in achieving our mission and we are looking for someone who shares a passion for nature and people. We're looking for a candidate who embodies the following qualities: Passionate: About advancing the people agenda. Inquisitive: A natural curiosity to explore and understand. Bold: Willing to contribute innovative ideas. Positive and Personable: Fosters a collaborative and enjoyable work environment. Comfortable Challenging the Status Quo: Strives for continuous improvement and challenges conventional thinking. Key responsibilities will include: To track the reach of sessions to support departments around wellbeing and organisational change. Aid the production of resources to be used in support sessions, including PowerPoint slides and Microsoft Forms. Produce resources to show stats and evaluation evidence about the reach and value of support sessions, tailored to various internal audiences. Create SharePoint pages of resources to complement support sessions. Support processes around collecting feedback from leavers. Work collaboratively with the rest of the Wellbeing Team and HR colleagues to ensure fit with other Wellbeing and HR work. Essential skills, knowledge and experience: Experience of working in an administrative role within a supportive function. Experience of working with limited supervision and resolving unforeseen issues and challenges Ability to undertake assigned tasks in timely manner to an acceptable standard. Experience of working with Microsoft 365 suite including Word, Excel and Teams Desirable skills, knowledge and experience: Experience of SharePoint management and creating Canva documents. Experience of working within an HR, HSE or Workplace Wellbeing team Additional Information: This is a fixed-term role for 15 months, part-time for 22.5 hours per week. The RSPB reserves the right to extend or make this role permanent without further advertising dependent on business needs at the end of the contract term. You will be home based but may be dual located if you live near one of our offices. As an employer we are committed to flexible working and supporting a work life balance. Closing date: 23:59, Tuesday 9th April 2024 We are looking to conduct interviews for this position as soon as a candidate presents themselves, so please do not delay in applying. Please note that we are actively recruiting for this vacancy, and reserve the right to close once sufficient applications have been received. Interested? If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position. We are committed to developing an inclusive and diverse RSPB, in which everyone feels supported, valued, and able to be their full selves. To achieve our vision of creating a world richer in nature, we need more people, and more diverse people, on nature's side. People of colour and disabled people are currently underrepresented across the environment, climate, sustainability, and conservation sector. If you identify as a person of colour and/or disabled, we are particularly interested in receiving your application. The RSPB is an equal opportunities employer. This role is covered by the Rehabilitation of Offenders Act 1974. This role is not eligible for UK Visa Sponsorship - the successful applicant will need to have a pre-existing Right to Work in the UK in order to be offered an employment contract. As part of this application process you will be asked to provide a copy of your CV and complete an application form including evidence on how you meet the skills, knowledge, and experience listed above. Contact us to discuss any additional support you may need to complete your application. No agencies please.
Mar 29, 2024
Full time
Wellbeing and Organisational Change Advisor Reference: MAR Location: Flexible in UK Salary: £25,723.00 - £27,614.00 Pro Rata Benefits: Pension Scheme, Life Assurance Scheme, 26 days' Annual Leave Contract: 15 months Hours: Part Time, 22.5 hours per week We are looking for a part-time Wellbeing and Organisational Change Advisor to assist the Wellbeing Manager in providing timely and appropriate support around workplace wellbeing over a period of organisational change. This is a wonderful opportunity to join a great team saving nature and inspiring people in the UK's largest conservation charity. The workforce around us plays a key role in achieving our mission and we are looking for someone who shares a passion for nature and people. We're looking for a candidate who embodies the following qualities: Passionate: About advancing the people agenda. Inquisitive: A natural curiosity to explore and understand. Bold: Willing to contribute innovative ideas. Positive and Personable: Fosters a collaborative and enjoyable work environment. Comfortable Challenging the Status Quo: Strives for continuous improvement and challenges conventional thinking. Key responsibilities will include: To track the reach of sessions to support departments around wellbeing and organisational change. Aid the production of resources to be used in support sessions, including PowerPoint slides and Microsoft Forms. Produce resources to show stats and evaluation evidence about the reach and value of support sessions, tailored to various internal audiences. Create SharePoint pages of resources to complement support sessions. Support processes around collecting feedback from leavers. Work collaboratively with the rest of the Wellbeing Team and HR colleagues to ensure fit with other Wellbeing and HR work. Essential skills, knowledge and experience: Experience of working in an administrative role within a supportive function. Experience of working with limited supervision and resolving unforeseen issues and challenges Ability to undertake assigned tasks in timely manner to an acceptable standard. Experience of working with Microsoft 365 suite including Word, Excel and Teams Desirable skills, knowledge and experience: Experience of SharePoint management and creating Canva documents. Experience of working within an HR, HSE or Workplace Wellbeing team Additional Information: This is a fixed-term role for 15 months, part-time for 22.5 hours per week. The RSPB reserves the right to extend or make this role permanent without further advertising dependent on business needs at the end of the contract term. You will be home based but may be dual located if you live near one of our offices. As an employer we are committed to flexible working and supporting a work life balance. Closing date: 23:59, Tuesday 9th April 2024 We are looking to conduct interviews for this position as soon as a candidate presents themselves, so please do not delay in applying. Please note that we are actively recruiting for this vacancy, and reserve the right to close once sufficient applications have been received. Interested? If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position. We are committed to developing an inclusive and diverse RSPB, in which everyone feels supported, valued, and able to be their full selves. To achieve our vision of creating a world richer in nature, we need more people, and more diverse people, on nature's side. People of colour and disabled people are currently underrepresented across the environment, climate, sustainability, and conservation sector. If you identify as a person of colour and/or disabled, we are particularly interested in receiving your application. The RSPB is an equal opportunities employer. This role is covered by the Rehabilitation of Offenders Act 1974. This role is not eligible for UK Visa Sponsorship - the successful applicant will need to have a pre-existing Right to Work in the UK in order to be offered an employment contract. As part of this application process you will be asked to provide a copy of your CV and complete an application form including evidence on how you meet the skills, knowledge, and experience listed above. Contact us to discuss any additional support you may need to complete your application. No agencies please.
Permanent, Part Time (18 hours per week) Term Time Only (40 weeks per year) We re seeking an Executive & Governance Assistant to provide administrative support to the Head of Executive Support and the Head of Governance, working as part of a team in providing support to the Group Leadership Team and the Corporation (Governing Body) for South Thames Colleges Group. Whilst supporting the diary management of the Senior Leadership Team, you will schedule and organise a range of meetings and events, handling sensitive and confidential documents and arrangements and ensuring that documents are received and distributed in an accurate and timely manner. You will put reminders out to members of the Group Leadership Team for documents and data they need to provide and the deadlines for these, and work with meeting chairs to set and distribute agendas in advance of meetings and take concise, accurate minutes of meetings. You will deal with enquiries from stakeholders, implement financial and procurement processes such as expense claims and raising purchase orders, and support Freedom of Information requests received to ensure these are responded to within deadlines by the Group. You will also support the monitoring of key document updates including strategies, policies, and procedures, and help to prepare presentation materials as required by the Group Leadership Team. You will organise and maintain accurate and efficient document management systems, both physical and digital, and make travel arrangements on behalf of staff members and Governors to attend internal and external events. We re looking for someone who holds a Level 3 qualification and who has previous experience of a similar role. We would like you to have good organisational and administrative skills, with strong attention to detail and the ability to prioritise. You will have excellent IT skills, including familiarity with Office 365 and SharePoint, and have good communication, persuasion, and interpersonal skills. You will be a strong team player who has the ability to implement and follow standard processes and procedures in a methodical and organised manner. The role is based at Kingston College however there may be a requirement for you to travel to or work from any of the South Thames Colleges Group sites. Closing date for the return of a complete online application is 4th April 2024 Interviews to be held week commencing 15th April 2024 There is an excellent pension scheme that receives a significant financial contribution from the employer (Teachers Pensions or Local Government Pension Scheme), subsidised sports facilities and professional development and training plus a salary sacrifice cycle to work scheme. South Thames Colleges group is an equal opportunities employer and is committed to safeguarding and promoting the welfare of children and vulnerable adults. As outlined in the Public Sector Equality Duty of the Equality Act 2010, we are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships. As part of our due diligence checks on prospective employees, successful candidates will be subject to an enhanced DBS check, satisfactory references, an online search and proof of eligibility to work in the UK. The South Thames Colleges Group is made up of Carshalton College, Kingston College, Merton College and South Thames College, which merged on 1 August 2017. South Thames Colleges Group is one of London s largest providers of post-16 education and training and is an ongoing and significant contributor to its local communities. We aim to put students success at the heart of everything we do. We are looking for hard-working and collaborative people who can join our team and help challenge our students to progress and achieve. When you click on Apply , you will be forwarded to the application page which sits on a platform hosted by an external partner called Blue Octopus who support STCG throughout the recruitment process.
Mar 29, 2024
Full time
Permanent, Part Time (18 hours per week) Term Time Only (40 weeks per year) We re seeking an Executive & Governance Assistant to provide administrative support to the Head of Executive Support and the Head of Governance, working as part of a team in providing support to the Group Leadership Team and the Corporation (Governing Body) for South Thames Colleges Group. Whilst supporting the diary management of the Senior Leadership Team, you will schedule and organise a range of meetings and events, handling sensitive and confidential documents and arrangements and ensuring that documents are received and distributed in an accurate and timely manner. You will put reminders out to members of the Group Leadership Team for documents and data they need to provide and the deadlines for these, and work with meeting chairs to set and distribute agendas in advance of meetings and take concise, accurate minutes of meetings. You will deal with enquiries from stakeholders, implement financial and procurement processes such as expense claims and raising purchase orders, and support Freedom of Information requests received to ensure these are responded to within deadlines by the Group. You will also support the monitoring of key document updates including strategies, policies, and procedures, and help to prepare presentation materials as required by the Group Leadership Team. You will organise and maintain accurate and efficient document management systems, both physical and digital, and make travel arrangements on behalf of staff members and Governors to attend internal and external events. We re looking for someone who holds a Level 3 qualification and who has previous experience of a similar role. We would like you to have good organisational and administrative skills, with strong attention to detail and the ability to prioritise. You will have excellent IT skills, including familiarity with Office 365 and SharePoint, and have good communication, persuasion, and interpersonal skills. You will be a strong team player who has the ability to implement and follow standard processes and procedures in a methodical and organised manner. The role is based at Kingston College however there may be a requirement for you to travel to or work from any of the South Thames Colleges Group sites. Closing date for the return of a complete online application is 4th April 2024 Interviews to be held week commencing 15th April 2024 There is an excellent pension scheme that receives a significant financial contribution from the employer (Teachers Pensions or Local Government Pension Scheme), subsidised sports facilities and professional development and training plus a salary sacrifice cycle to work scheme. South Thames Colleges group is an equal opportunities employer and is committed to safeguarding and promoting the welfare of children and vulnerable adults. As outlined in the Public Sector Equality Duty of the Equality Act 2010, we are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships. As part of our due diligence checks on prospective employees, successful candidates will be subject to an enhanced DBS check, satisfactory references, an online search and proof of eligibility to work in the UK. The South Thames Colleges Group is made up of Carshalton College, Kingston College, Merton College and South Thames College, which merged on 1 August 2017. South Thames Colleges Group is one of London s largest providers of post-16 education and training and is an ongoing and significant contributor to its local communities. We aim to put students success at the heart of everything we do. We are looking for hard-working and collaborative people who can join our team and help challenge our students to progress and achieve. When you click on Apply , you will be forwarded to the application page which sits on a platform hosted by an external partner called Blue Octopus who support STCG throughout the recruitment process.
Job Title: Administrator Location: Newbury, Berkshire Role Type: Full-time, permanent We are a leading Fire Safety company specialising in Fire Risk Assessments, Fire Safety Training, Fire Engineering and Consultancy, operating nationally across a myriad of business sectors. Working as part of our Admin team, you will use your organisation skills to effectively manage bookings for clients and liaise with our Fire Risk Assessors regarding bookings. Given the collaborative and client focussed nature of this role, excellent IT and communication skills, a collaborative working style, and experience of using your initiative to overcome challenges are essential. Main responsibilities: To offer a professional communication link between the client and our customers base for the placing of orders, raising of queries, requesting information and providing general support To provide a high standard of pro-active support to the wider team including our Fire Engineers and clients Risk Assessors To support the wider FCS team including the Team Manager with administrative tasks Monitoring of the team email box Completing and managing documents (proof-reading) Be the first point of contact for team related enquiries Manage relationships with internal external stakeholders at varying levels of seniority Handle client queries ensuring all are queries are dealt with efficiently Work collaboratively with the FCS team on the account management and building of customer relationships Scheduling & Diary Management Develop and maintain effective links with other internal departments to ensure complete alignment of processes Provide cover for other team members during times of absence You will have: Proven communication and writing skills A minimum of one year in a customer care/support role Excellent computer skills and experience using the Microsoft Office suite Accuracy and attention to detail is essential Ability to handle numerous tasks at any given moment and to work under pressure The ability to work autonomously and equally, as part of a team Great time management, organisation and communication skills Good knowledge of Microsoft Office packages including Outlook, Word, Excel, SharePoint and OneDrive and the ability to learning quickly. If you're interested in this position, please apply below for an informal conversation to learn more about FCS-live, the role and what we can offer.
Mar 29, 2024
Full time
Job Title: Administrator Location: Newbury, Berkshire Role Type: Full-time, permanent We are a leading Fire Safety company specialising in Fire Risk Assessments, Fire Safety Training, Fire Engineering and Consultancy, operating nationally across a myriad of business sectors. Working as part of our Admin team, you will use your organisation skills to effectively manage bookings for clients and liaise with our Fire Risk Assessors regarding bookings. Given the collaborative and client focussed nature of this role, excellent IT and communication skills, a collaborative working style, and experience of using your initiative to overcome challenges are essential. Main responsibilities: To offer a professional communication link between the client and our customers base for the placing of orders, raising of queries, requesting information and providing general support To provide a high standard of pro-active support to the wider team including our Fire Engineers and clients Risk Assessors To support the wider FCS team including the Team Manager with administrative tasks Monitoring of the team email box Completing and managing documents (proof-reading) Be the first point of contact for team related enquiries Manage relationships with internal external stakeholders at varying levels of seniority Handle client queries ensuring all are queries are dealt with efficiently Work collaboratively with the FCS team on the account management and building of customer relationships Scheduling & Diary Management Develop and maintain effective links with other internal departments to ensure complete alignment of processes Provide cover for other team members during times of absence You will have: Proven communication and writing skills A minimum of one year in a customer care/support role Excellent computer skills and experience using the Microsoft Office suite Accuracy and attention to detail is essential Ability to handle numerous tasks at any given moment and to work under pressure The ability to work autonomously and equally, as part of a team Great time management, organisation and communication skills Good knowledge of Microsoft Office packages including Outlook, Word, Excel, SharePoint and OneDrive and the ability to learning quickly. If you're interested in this position, please apply below for an informal conversation to learn more about FCS-live, the role and what we can offer.
House of Commons The House of Commons is a unique and exciting place to work right at the heart of the UK's thriving democratic system. Behind the scenes, the House of Commons Service is made up of more than 3,000 employees who support and facilitate the smooth day to day running of the House. They provide professional services to Members of Parliament, their staff, and the wider parliamentary community. Staff Benefits In addition to your salary, we offer an attractive range of benefits including: 30 days' annual leave (increasing to 35 days after first full leave year). Civil Service pension with an average employer contribution of 27%. Access to training and development. Flexible working. Interest free season ticket loan and bicycle loan. Introduction The Parliamentary Security Department (PSD) is responsible for physical and personnel security across both Houses of Parliament and provides support to Members and staff when away from the Estate. Its purpose is to keep Parliament safe and open for business. PSD sets security strategy provides expert advice and delivers an operational service. It does this in partnership with the Metropolitan Police Service (MPS) and by working closely with the Parliamentary Maintenance Services Team (PMST), Strategic Estates, Serjeant at Arms and Black Rod's office, Restoration & Renewal teams, the Parliamentary Digital Service, and other key stakeholders. The Role Security is at the heart of the award-winning team that this role is part of. The Members' Security Support Service (MSSS) is responsible for supporting Members of Parliament when they are away from the parliamentary estate. This role is part of the MSSS team. This role supports the different workstreams delivered by MSSS including complex, high value contracts delivering security measures for Members of Parliament. This includes data management, analytics, email management and requires financial acumen and stakeholder engagement on a regular basis. The role will be required to ensure end-to-end financial management of the delivery of services and goods and will be required to demonstrate strong attention to detail when reviewing and approving work and payments which refer to unique (including bespoke) services and involves scrutiny to eliminate ambiguity. This is an exciting opportunity to join a unique team who are evolving and moving from strength-to-strength at pace, to ensure the safety and security of our Members of Parliament when they are away from the Estate. This role does not have line management responsibilities. Some of the responsibilities for this role include: Monitoring and managing financial processing, payments and reimbursement processes (training will be provided). This includes implementing and maintaining a clear auditable platform for tracking and monitoring regular financial spend and forecasting e.g. annual costs, quarterly costs and monthly costs. Produce MI on a monthly basis. Support various compliance and administration tasks including raising requisitions, delivery and goods/services receipting, and reconciliation of submissions, with a strong attention to detail. Raise and resolve disputes in a timely fashion, whilst simultaneously maintaining accurate records of occurrence(s). Working with supplier(s) to resolve issues. Monitoring and reporting of service(s) and/or installation(s). Where warranties are provided as part of the contract, ensure additional works carried out are correctly recorded and are ready for payment based on accurate figures. Oversee bookings or work schedules & services (including maintenance requirements) provided by the supplier(s) to ensure it is contractually compliant, and disputes are raised and resolved in a timely fashion ensuring our customer receives great service. Skills and Experience To be successful in this role you will demonstrate: Ability to engage effectively with MS Office platforms. Experience of utilising SharePoint/PowerApp or similar technology and skills to manage large amounts of data in multiple formats, with the ability to collate diverse data and analyse for trends and anomalies. Demonstrable skills to learn new platforms and utilise various digital platforms to process and review multiple sources of digital-based information. Experience and practical understanding of financial processes including reconciliation, Purchase Orders, spreadsheets, and finance trackers Ability to work with multiple internal & external stakeholders involved in processing and service delivery, ensuring clear & concise information is provided at short notice and long-term expectations are clearly managed and maintained. Provide auditors with appropriate information when required. Ability to communicate both in-person and in writing, to a range of stakeholders. Ability to present complex and ambiguous information in a clear and understandable format whilst using influence, tenacity and tact to manage difficult conversations. Provide sound judgement and concise written and oral communication skills, including to senior stakeholders when required. This may include engaging with Members of Parliament. Next Steps and Additional Information If you would like to apply for this role, please submit an application providing evidence against criteria 1 - 6 in the Job Description. More information on the role and the full criteria can be found in the Job Description. We may ask you to complete a test as part of the recruitment and selection process. If your application is successfully shortlisted we will provide further details on the test and interview process. If you are invited to interview, we will ask you a combination of competency questions and role specific questions solely based on the criteria as detailed in the Job description. Please note that most job offers will be made at the minimum of the salary range, other than in exceptional circumstances.
Mar 29, 2024
Full time
House of Commons The House of Commons is a unique and exciting place to work right at the heart of the UK's thriving democratic system. Behind the scenes, the House of Commons Service is made up of more than 3,000 employees who support and facilitate the smooth day to day running of the House. They provide professional services to Members of Parliament, their staff, and the wider parliamentary community. Staff Benefits In addition to your salary, we offer an attractive range of benefits including: 30 days' annual leave (increasing to 35 days after first full leave year). Civil Service pension with an average employer contribution of 27%. Access to training and development. Flexible working. Interest free season ticket loan and bicycle loan. Introduction The Parliamentary Security Department (PSD) is responsible for physical and personnel security across both Houses of Parliament and provides support to Members and staff when away from the Estate. Its purpose is to keep Parliament safe and open for business. PSD sets security strategy provides expert advice and delivers an operational service. It does this in partnership with the Metropolitan Police Service (MPS) and by working closely with the Parliamentary Maintenance Services Team (PMST), Strategic Estates, Serjeant at Arms and Black Rod's office, Restoration & Renewal teams, the Parliamentary Digital Service, and other key stakeholders. The Role Security is at the heart of the award-winning team that this role is part of. The Members' Security Support Service (MSSS) is responsible for supporting Members of Parliament when they are away from the parliamentary estate. This role is part of the MSSS team. This role supports the different workstreams delivered by MSSS including complex, high value contracts delivering security measures for Members of Parliament. This includes data management, analytics, email management and requires financial acumen and stakeholder engagement on a regular basis. The role will be required to ensure end-to-end financial management of the delivery of services and goods and will be required to demonstrate strong attention to detail when reviewing and approving work and payments which refer to unique (including bespoke) services and involves scrutiny to eliminate ambiguity. This is an exciting opportunity to join a unique team who are evolving and moving from strength-to-strength at pace, to ensure the safety and security of our Members of Parliament when they are away from the Estate. This role does not have line management responsibilities. Some of the responsibilities for this role include: Monitoring and managing financial processing, payments and reimbursement processes (training will be provided). This includes implementing and maintaining a clear auditable platform for tracking and monitoring regular financial spend and forecasting e.g. annual costs, quarterly costs and monthly costs. Produce MI on a monthly basis. Support various compliance and administration tasks including raising requisitions, delivery and goods/services receipting, and reconciliation of submissions, with a strong attention to detail. Raise and resolve disputes in a timely fashion, whilst simultaneously maintaining accurate records of occurrence(s). Working with supplier(s) to resolve issues. Monitoring and reporting of service(s) and/or installation(s). Where warranties are provided as part of the contract, ensure additional works carried out are correctly recorded and are ready for payment based on accurate figures. Oversee bookings or work schedules & services (including maintenance requirements) provided by the supplier(s) to ensure it is contractually compliant, and disputes are raised and resolved in a timely fashion ensuring our customer receives great service. Skills and Experience To be successful in this role you will demonstrate: Ability to engage effectively with MS Office platforms. Experience of utilising SharePoint/PowerApp or similar technology and skills to manage large amounts of data in multiple formats, with the ability to collate diverse data and analyse for trends and anomalies. Demonstrable skills to learn new platforms and utilise various digital platforms to process and review multiple sources of digital-based information. Experience and practical understanding of financial processes including reconciliation, Purchase Orders, spreadsheets, and finance trackers Ability to work with multiple internal & external stakeholders involved in processing and service delivery, ensuring clear & concise information is provided at short notice and long-term expectations are clearly managed and maintained. Provide auditors with appropriate information when required. Ability to communicate both in-person and in writing, to a range of stakeholders. Ability to present complex and ambiguous information in a clear and understandable format whilst using influence, tenacity and tact to manage difficult conversations. Provide sound judgement and concise written and oral communication skills, including to senior stakeholders when required. This may include engaging with Members of Parliament. Next Steps and Additional Information If you would like to apply for this role, please submit an application providing evidence against criteria 1 - 6 in the Job Description. More information on the role and the full criteria can be found in the Job Description. We may ask you to complete a test as part of the recruitment and selection process. If your application is successfully shortlisted we will provide further details on the test and interview process. If you are invited to interview, we will ask you a combination of competency questions and role specific questions solely based on the criteria as detailed in the Job description. Please note that most job offers will be made at the minimum of the salary range, other than in exceptional circumstances.
Administrator Job Type: Part Time Location: Hull Salary : £12,600 per annum Do you want to work for an organisation that makes a difference? Do you want flexibility within your working hours? If the answer to those questions ae yes, then this role may be for you. The Forward Trust are a Charity organisation that are committed to change and supporting individuals and their families in breaking the cycle away from addiction and crime. We are committed to delivering services that support recovery and we are expanding our team here in Renew in Hull. What you will be doing? The Administrator is responsible for providing a comprehensive business administration service to support the work carried by the teams across Hull. The service is designed to deliver psychosocial interventions, clinical interventions and accredited treatment programmes for those that are identified as having a drug or alcohol problem. You will be responsible for contributing and monitoring the targets set by Forward and the local commissioners. One of the key targets will be measuring outcomes, so co-operative working relationships with other partner agencies is vital to this role. The purpose of this post is to ensure the smooth administration of the service, encompassing some secretarial duties, data entry collection and monitoring systems. To work with a variety of systems, including but limited to; Microsoft Excel, Word, Outlook, CRIIS Case Management System, CJSM and SharePoint. To be responsible for answering the general office telephone and dealing with enquiries as appropriate. Using own initiative when dealing with a range of subjects in a courteous and efficient manner, whether in person, writing or telephone, always taking client confidentiality into consideration. To assist with filing and maintenance of administration records in an orderly and user-friendly system. To co-ordinate and liaise all relevant communications between Head Office and the Project. To take minutes in team meetings, in post programme reviews and when required. To liaise, where appropriate, with relevant departments, including clinical partners. Engage positively in team meetings and supervision sessions as required. Opening and distribution of external and internal post, ensuring outgoing mail is delivered to the post room in a timely manner. To maintain confidentiality and data protection principles, raising any issues as appropriate. What we are looking for? An intermediate certification or demonstrable experience in Microsoft packages. Strong experience working with data surrounding drug and alcohol treatment Experience of accurately collating statistical information, with an attention to detail and report writing. Previous experience of working within a confidential and/or secure environment. Business Administration qualification What we offer We value the dedication and commitment of our employees by rewarding them with market-leading pay and benefits. We provide comprehensive training and opportunities for career progression. Flexible working Simply Health Cashback Scheme Season Ticket Loan Scheme Cycle to work scheme Crisis Loan Scheme Electric Car Scheme 3 x Wellbeing Days (pro rata'd for part time employees) Access to Blue Light Card 25 days (rising to 30 with length of service) Annual Leave plus Bank Holidays Contributory Pension Scheme - Employer matched contributions of up to 6% in the first two years' service and up to 9% thereafter Death in Service Payment (2x annual salary) Critical Illness Insurance (subject to qualifying criteria) To Apply If you feel you are a suitable candidate and would like to work for The Forward Trust, please click apply to be redirected to their website where you can complete your application.
Mar 29, 2024
Full time
Administrator Job Type: Part Time Location: Hull Salary : £12,600 per annum Do you want to work for an organisation that makes a difference? Do you want flexibility within your working hours? If the answer to those questions ae yes, then this role may be for you. The Forward Trust are a Charity organisation that are committed to change and supporting individuals and their families in breaking the cycle away from addiction and crime. We are committed to delivering services that support recovery and we are expanding our team here in Renew in Hull. What you will be doing? The Administrator is responsible for providing a comprehensive business administration service to support the work carried by the teams across Hull. The service is designed to deliver psychosocial interventions, clinical interventions and accredited treatment programmes for those that are identified as having a drug or alcohol problem. You will be responsible for contributing and monitoring the targets set by Forward and the local commissioners. One of the key targets will be measuring outcomes, so co-operative working relationships with other partner agencies is vital to this role. The purpose of this post is to ensure the smooth administration of the service, encompassing some secretarial duties, data entry collection and monitoring systems. To work with a variety of systems, including but limited to; Microsoft Excel, Word, Outlook, CRIIS Case Management System, CJSM and SharePoint. To be responsible for answering the general office telephone and dealing with enquiries as appropriate. Using own initiative when dealing with a range of subjects in a courteous and efficient manner, whether in person, writing or telephone, always taking client confidentiality into consideration. To assist with filing and maintenance of administration records in an orderly and user-friendly system. To co-ordinate and liaise all relevant communications between Head Office and the Project. To take minutes in team meetings, in post programme reviews and when required. To liaise, where appropriate, with relevant departments, including clinical partners. Engage positively in team meetings and supervision sessions as required. Opening and distribution of external and internal post, ensuring outgoing mail is delivered to the post room in a timely manner. To maintain confidentiality and data protection principles, raising any issues as appropriate. What we are looking for? An intermediate certification or demonstrable experience in Microsoft packages. Strong experience working with data surrounding drug and alcohol treatment Experience of accurately collating statistical information, with an attention to detail and report writing. Previous experience of working within a confidential and/or secure environment. Business Administration qualification What we offer We value the dedication and commitment of our employees by rewarding them with market-leading pay and benefits. We provide comprehensive training and opportunities for career progression. Flexible working Simply Health Cashback Scheme Season Ticket Loan Scheme Cycle to work scheme Crisis Loan Scheme Electric Car Scheme 3 x Wellbeing Days (pro rata'd for part time employees) Access to Blue Light Card 25 days (rising to 30 with length of service) Annual Leave plus Bank Holidays Contributory Pension Scheme - Employer matched contributions of up to 6% in the first two years' service and up to 9% thereafter Death in Service Payment (2x annual salary) Critical Illness Insurance (subject to qualifying criteria) To Apply If you feel you are a suitable candidate and would like to work for The Forward Trust, please click apply to be redirected to their website where you can complete your application.
Operations Administrator - Construction Office Angels are looking for an experienced Administrator who has worked within a similar role to join a growing construction company based in the East London area. Your role will be supporting the daily operations of the company including answering the phone, keeping track of inventory /deliveries, maintaining financial & operational records, and providing administrative support as needed. East London £15.38ph 8.30am - 5:30pm Monday to Friday Office based role Temp for 8 - 12 weeks with potential to go permanent An amazing benefits package includes: Weekly pay every Friday Easy timesheet accessibility with mobile support Up to 29 days annual leave Perks at work and discount schemes for all major retailers and over 150 high street stores Access to free eye-care vouchers and discounts towards glasses for VDU purposes Access to well-being platforms FREE access to online LinkedIn Learning courses, there are 1000's of courses and videos available to enhance your learning and skillset, everything from Microsoft systems to soft skills such as delivering great Customer Service Temp of the Month awards Dedicated consultant to support your job search and offer expert interview tips Duties of the role: Answering calls Managing inbox Updating job trackers/job sheets Responding to client queries Weekly invoicing/billing Assisting with Fleet Administration Managing workwear/ stationery inventory Assist with Quote administration Update Invoice packs for information received from site teams regarding job progress Collate weekly timesheets from Engineers and upload to SharePoint once checked Candidate: Experience working in an Administration position within FM/construction company Proficient in Microsoft Excel & SharePoint High attention to detail Excellent communication skills Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Mar 29, 2024
Full time
Operations Administrator - Construction Office Angels are looking for an experienced Administrator who has worked within a similar role to join a growing construction company based in the East London area. Your role will be supporting the daily operations of the company including answering the phone, keeping track of inventory /deliveries, maintaining financial & operational records, and providing administrative support as needed. East London £15.38ph 8.30am - 5:30pm Monday to Friday Office based role Temp for 8 - 12 weeks with potential to go permanent An amazing benefits package includes: Weekly pay every Friday Easy timesheet accessibility with mobile support Up to 29 days annual leave Perks at work and discount schemes for all major retailers and over 150 high street stores Access to free eye-care vouchers and discounts towards glasses for VDU purposes Access to well-being platforms FREE access to online LinkedIn Learning courses, there are 1000's of courses and videos available to enhance your learning and skillset, everything from Microsoft systems to soft skills such as delivering great Customer Service Temp of the Month awards Dedicated consultant to support your job search and offer expert interview tips Duties of the role: Answering calls Managing inbox Updating job trackers/job sheets Responding to client queries Weekly invoicing/billing Assisting with Fleet Administration Managing workwear/ stationery inventory Assist with Quote administration Update Invoice packs for information received from site teams regarding job progress Collate weekly timesheets from Engineers and upload to SharePoint once checked Candidate: Experience working in an Administration position within FM/construction company Proficient in Microsoft Excel & SharePoint High attention to detail Excellent communication skills Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Equality, Diversity, and Inclusion (EDI) OfficerReference : MAR Location : Flexible in UK Salary : £25,723.00 - £27,614.00 Pro Rata Benefits : Pension Scheme, Life Assurance Scheme, 26 days' Annual Leave This is a permanent part-time role for up to 22.5 hours per week. The role is covering one half of a job split and can be home-based (flexible within the UK) or based from a local RSPB reserve/office (negotiable). The Equality, Diversity, and Inclusion (EDI) Team is looking for an EDI Officer to assist in the delivery and embedding of organisational-wide EDI campaigns and specialist projects. Our commitment to EDI underpins the work we do to save nature. We are in a nature and climate emergency, and we save nature through people: all people. What's the role about? This is a key role supporting the EDI Team, with the ability to shape our ways of working to be more inclusive. There will be opportunities to research, and develop materials and training, with support from our specialists. The role would suit somebody with strong organisational and communication skills, with a passion for, and broad and general awareness of EDI. This would be suitable for someone with a background in EDI who wants to apply those skills in the conservation sector or someone with good EDI knowledge and experience that wants to step up from a more junior role. Essential skills, knowledge and experience: Understanding of a range of EDI issues such as inclusive language, anti-racism and accessibility - with a willingness to grow and develop this specialism with support and training. Awareness of protected characteristics, the equality act and barriers to people of colour, disabled people and people in other protected groups at work. Experience of Teams and Microsoft outlook and calendar or similar. Strong IT skills across a range of software including knowledge or willingness to learn using SharePoint to a good standard. Strong administration and organisational skills, including the ability to manage data or records, manage own time and prioritise, create basic project plans and meet agreed deadlines. Strong communication skills - with the ability to communicate with a wide range of audiences verbally and in writing, recognise and communicate sensitive topics and consider how differences in background and experience might affect how this needs to be planned and delivered. Ability to work as part of a team -to build trust and strong positive relationships with others, modelling compassion, active empathy and the values of the organisation Desirable skills, knowledge and experience: Experience of supporting EDI networks or similar. Experience of taking action based on an anti-racist approach or the social model of disability. Experience of developing learning resources or workshops. Ability or interest in creating engaging accessible design. Experience of policy work - consultation, research and development of policy or campaign work. Closing date: 23:59, Sun, 14th Apr 2024. Interested? If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position. As part of this application, you will be asked to provide a copy of your CV and complete an application form where you will have the opportunity to explain how you meet the criteria set above. We are committed to developing an inclusive and diverse RSPB, in which everyone feels supported, valued, and able to be their full selves. To achieve our vision of creating a world richer in nature, we need more people, and more diverse people, on nature's side. People of colour and disabled people are currently underrepresented across the environment, climate, sustainability, and conservation sector. If you identify as a person of colour and/or disabled, we are particularly interested in receiving your application. Contact us to discuss any additional support you may need to complete your application. The RSPB is a licenced sponsor. This role is not eligible for UK Visa Sponsorship - the successful applicant must have a pre-existing Right to Work in the UK to be offered an employment contract. No agencies please.
Mar 28, 2024
Full time
Equality, Diversity, and Inclusion (EDI) OfficerReference : MAR Location : Flexible in UK Salary : £25,723.00 - £27,614.00 Pro Rata Benefits : Pension Scheme, Life Assurance Scheme, 26 days' Annual Leave This is a permanent part-time role for up to 22.5 hours per week. The role is covering one half of a job split and can be home-based (flexible within the UK) or based from a local RSPB reserve/office (negotiable). The Equality, Diversity, and Inclusion (EDI) Team is looking for an EDI Officer to assist in the delivery and embedding of organisational-wide EDI campaigns and specialist projects. Our commitment to EDI underpins the work we do to save nature. We are in a nature and climate emergency, and we save nature through people: all people. What's the role about? This is a key role supporting the EDI Team, with the ability to shape our ways of working to be more inclusive. There will be opportunities to research, and develop materials and training, with support from our specialists. The role would suit somebody with strong organisational and communication skills, with a passion for, and broad and general awareness of EDI. This would be suitable for someone with a background in EDI who wants to apply those skills in the conservation sector or someone with good EDI knowledge and experience that wants to step up from a more junior role. Essential skills, knowledge and experience: Understanding of a range of EDI issues such as inclusive language, anti-racism and accessibility - with a willingness to grow and develop this specialism with support and training. Awareness of protected characteristics, the equality act and barriers to people of colour, disabled people and people in other protected groups at work. Experience of Teams and Microsoft outlook and calendar or similar. Strong IT skills across a range of software including knowledge or willingness to learn using SharePoint to a good standard. Strong administration and organisational skills, including the ability to manage data or records, manage own time and prioritise, create basic project plans and meet agreed deadlines. Strong communication skills - with the ability to communicate with a wide range of audiences verbally and in writing, recognise and communicate sensitive topics and consider how differences in background and experience might affect how this needs to be planned and delivered. Ability to work as part of a team -to build trust and strong positive relationships with others, modelling compassion, active empathy and the values of the organisation Desirable skills, knowledge and experience: Experience of supporting EDI networks or similar. Experience of taking action based on an anti-racist approach or the social model of disability. Experience of developing learning resources or workshops. Ability or interest in creating engaging accessible design. Experience of policy work - consultation, research and development of policy or campaign work. Closing date: 23:59, Sun, 14th Apr 2024. Interested? If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position. As part of this application, you will be asked to provide a copy of your CV and complete an application form where you will have the opportunity to explain how you meet the criteria set above. We are committed to developing an inclusive and diverse RSPB, in which everyone feels supported, valued, and able to be their full selves. To achieve our vision of creating a world richer in nature, we need more people, and more diverse people, on nature's side. People of colour and disabled people are currently underrepresented across the environment, climate, sustainability, and conservation sector. If you identify as a person of colour and/or disabled, we are particularly interested in receiving your application. Contact us to discuss any additional support you may need to complete your application. The RSPB is a licenced sponsor. This role is not eligible for UK Visa Sponsorship - the successful applicant must have a pre-existing Right to Work in the UK to be offered an employment contract. No agencies please.
Executive Assistant RLE International is working on behalf of their Essex based Automotive Client , who are currently looking for an Executive Assistant to support and join their expanding team. Our client offers a wide range of unique opportunities available to suit some of the best people and brightest minds in the automotive industry. They are positioned to become the most desirable Asian brand in Europe, and they need your help to get there. Position Description: Rate: £23.18 (PAYE) per hour via Umbrella rising to £28.03 (PAYE) per hour after 12 weeks as per AWR Regulations Executive Assistant for Chair and Managing Director: This role is pivotal in supporting the Chair and Managing Director in completing the day-to-day requirements of their role and enabling them to be as effective as possible. Proactive diary management Resolve conflicts, arrange meetings, ensure pre-briefing as appropriate (meetings and documents in place). E-mail monitoring. Handle Proxi In-Box Identify and acknowledge customer communications and re-direct or investigate and respond as appropriate. Identify and respond to ad hoc requests. Identify and handle external requests appropriately. Mailbox Vacation oversight Travel co-ordination for domestic and international travel Coordination of Meetings (Internal / External) Invites, Rooms, MEAR, Catering etc Managing Correspondence; drafting response, directing as appropriate, file copies. Managing / Coordinating Signatures and Delegation of Authority Ad Hoc assistance with Expenses Manage Records Retention BCP Call Tree Maintenance Redirecting company enquiries Input to European Contact Documents Receiving Bay Collections Ad Hoc tasks as required/ General Administration Support: Proactively support Dealer Working Groups and General Meetings including FDC MEAR preparation and approval Meeting Invites Catering Requisitions Meeting Room Coordination and Logistics. Agenda and Pre-Read Distribution. Liaison with Secretary. Coordination of meeting Decks e.g FDC, PVWG, CVWG etc. Combining input into one deck for meeting and chasing input and handover to meeting owner. Manage ROPA coordination with appropriate teams and including 6 months review. Coordination of HQ / V-Building MPR and breakout rooms as required. Coordination of mail for the building and distribution to teams / individuals Support with general admin support including DocuSign and TER expense training for new starters. Temporary badge administration for access to HQ for employees, visitors, and contractors BulkMail administrator for e-mails to specific teams /whole team/ HQ building First point of contact for annual subscriptions and memberships for SMMT, CBI and BITC Arranging Lyreco stationery orders and maintenance of stationery cupboard and paper/toner for printers in Office Broader Director Administrative Support: Travel Coordination for international travel. Receiving Bay Collections Delegation of Authority Director Programming and Distribution Support Travel coordination for international travel. Coordination of large Meeting Invites Bulk Mail subscription lists for Assumption and Allocation team distribution SharePoint administrator for C02 Sharepoint Skills Required: Good written and verbal communications A track record of collaborating within a team. The ability to plan and prioritise. Flexibility in the face of changing priorities. Additional Information: INSIDE IR35 Location: Hybrid typically 3 days in the office & 2 days working remotely Please note: Due to the high level of applicants, only successful candidates will be contacted Eligibility: Due to working on behalf of our client, unfortunately if you require sponsorship for a visa to work in the UK your application will be automatically declined NO AGENCY CALLING
Mar 28, 2024
Contractor
Executive Assistant RLE International is working on behalf of their Essex based Automotive Client , who are currently looking for an Executive Assistant to support and join their expanding team. Our client offers a wide range of unique opportunities available to suit some of the best people and brightest minds in the automotive industry. They are positioned to become the most desirable Asian brand in Europe, and they need your help to get there. Position Description: Rate: £23.18 (PAYE) per hour via Umbrella rising to £28.03 (PAYE) per hour after 12 weeks as per AWR Regulations Executive Assistant for Chair and Managing Director: This role is pivotal in supporting the Chair and Managing Director in completing the day-to-day requirements of their role and enabling them to be as effective as possible. Proactive diary management Resolve conflicts, arrange meetings, ensure pre-briefing as appropriate (meetings and documents in place). E-mail monitoring. Handle Proxi In-Box Identify and acknowledge customer communications and re-direct or investigate and respond as appropriate. Identify and respond to ad hoc requests. Identify and handle external requests appropriately. Mailbox Vacation oversight Travel co-ordination for domestic and international travel Coordination of Meetings (Internal / External) Invites, Rooms, MEAR, Catering etc Managing Correspondence; drafting response, directing as appropriate, file copies. Managing / Coordinating Signatures and Delegation of Authority Ad Hoc assistance with Expenses Manage Records Retention BCP Call Tree Maintenance Redirecting company enquiries Input to European Contact Documents Receiving Bay Collections Ad Hoc tasks as required/ General Administration Support: Proactively support Dealer Working Groups and General Meetings including FDC MEAR preparation and approval Meeting Invites Catering Requisitions Meeting Room Coordination and Logistics. Agenda and Pre-Read Distribution. Liaison with Secretary. Coordination of meeting Decks e.g FDC, PVWG, CVWG etc. Combining input into one deck for meeting and chasing input and handover to meeting owner. Manage ROPA coordination with appropriate teams and including 6 months review. Coordination of HQ / V-Building MPR and breakout rooms as required. Coordination of mail for the building and distribution to teams / individuals Support with general admin support including DocuSign and TER expense training for new starters. Temporary badge administration for access to HQ for employees, visitors, and contractors BulkMail administrator for e-mails to specific teams /whole team/ HQ building First point of contact for annual subscriptions and memberships for SMMT, CBI and BITC Arranging Lyreco stationery orders and maintenance of stationery cupboard and paper/toner for printers in Office Broader Director Administrative Support: Travel Coordination for international travel. Receiving Bay Collections Delegation of Authority Director Programming and Distribution Support Travel coordination for international travel. Coordination of large Meeting Invites Bulk Mail subscription lists for Assumption and Allocation team distribution SharePoint administrator for C02 Sharepoint Skills Required: Good written and verbal communications A track record of collaborating within a team. The ability to plan and prioritise. Flexibility in the face of changing priorities. Additional Information: INSIDE IR35 Location: Hybrid typically 3 days in the office & 2 days working remotely Please note: Due to the high level of applicants, only successful candidates will be contacted Eligibility: Due to working on behalf of our client, unfortunately if you require sponsorship for a visa to work in the UK your application will be automatically declined NO AGENCY CALLING
Position Title: Executive Assistant Duration: 9 Month Rolling Contract Location: Dunton, Essex Division: Marketing & Sales Operations Position Description: Executive Assistant for the Chair and Managing Director This role is pivotal in supporting the Chair and Managing Director in completing the day to day requirements of their role and enabling them to be as effective as possible. It will be a key part of the Clients' organisation. Skills Required: Good written and verbal communications A track record of collaborating within a team The ability to plan ahead and prioritise. Flexibility in the face of changing priorities. Skills Preferred: Broader Client Directors Administrative Support Travel Co-ordination for international travel Receiving Bay Collections Delegation of Authority Director Programming and Distribution Support Travel coordination for international travel Coordination of large Meeting Invites Bulk Mail subscription lists for Assumption and Allocation team distribution SharePoint administrator for C02 SharePoint Experience Required: Proactive diary management Resolve conflicts, arrange meetings, ensure pre-briefing as appropriate (meetings and documents in place). E-mail monitoring Handle Proxi In-Box Identify and acknowledge customer communications and re-direct or investigate and respond as appropriate. Identify and respond to ad hoc requests. Identify and handle external requests appropriately. Mailbox Vacation oversight Travel co-ordination for domestic and international travel Coordination of Meetings (Internal / External) Invites, Rooms, MEAR, Catering etc Managing Correspondence drafting response, directing as appropriate, file copies. Managing / Coordinating Signatures and Delegation of Authority Ad Hoc assistance with Expenses Manage Records Retention BCP Call Tree Maintenance Redirecting company enquiries Input to European Contact Documents Receiving Bay Collections Ad Hoc tasks as required Additional Information : General Administration Support: Proactively support Dealer Working Groups and General Meetings including FDC MEAR preparation and approval, Meeting Invites, Catering Requestion, Meeting Room Coordination and Logistics. Agenda and Pre-Read Distribution. Liaison with Secretary. Coordination of meeting Decks e.g. FDC, PVWG, CVWG etc. Combining input into one deck for meeting and chasing input and handover to meeting owner. Manage Client ROPA coordination with appropriate teams and including 6 months review. Coordination of Client HQ / V-Building MPR and breakout rooms as required Coordination of mail for the building and distribution to teams / individuals Support with general admin support including DocuSign and TER expense training for new starters Temporary badge administration for access to the Clients' HQ for employees, visitors, and contractors BulkMail administrator for e-mails to specific teams /whole team/ The Clients' HQ building First point of contact for annual subscriptions and memberships for SMMT, CBI and BITC Arranging Lyreco stationery orders and maintenance of stationery cupboard and paper/toner for printers in the Clients' Office Location: Hybrid - typically 3 days on site & 2 days working remotely
Mar 28, 2024
Contractor
Position Title: Executive Assistant Duration: 9 Month Rolling Contract Location: Dunton, Essex Division: Marketing & Sales Operations Position Description: Executive Assistant for the Chair and Managing Director This role is pivotal in supporting the Chair and Managing Director in completing the day to day requirements of their role and enabling them to be as effective as possible. It will be a key part of the Clients' organisation. Skills Required: Good written and verbal communications A track record of collaborating within a team The ability to plan ahead and prioritise. Flexibility in the face of changing priorities. Skills Preferred: Broader Client Directors Administrative Support Travel Co-ordination for international travel Receiving Bay Collections Delegation of Authority Director Programming and Distribution Support Travel coordination for international travel Coordination of large Meeting Invites Bulk Mail subscription lists for Assumption and Allocation team distribution SharePoint administrator for C02 SharePoint Experience Required: Proactive diary management Resolve conflicts, arrange meetings, ensure pre-briefing as appropriate (meetings and documents in place). E-mail monitoring Handle Proxi In-Box Identify and acknowledge customer communications and re-direct or investigate and respond as appropriate. Identify and respond to ad hoc requests. Identify and handle external requests appropriately. Mailbox Vacation oversight Travel co-ordination for domestic and international travel Coordination of Meetings (Internal / External) Invites, Rooms, MEAR, Catering etc Managing Correspondence drafting response, directing as appropriate, file copies. Managing / Coordinating Signatures and Delegation of Authority Ad Hoc assistance with Expenses Manage Records Retention BCP Call Tree Maintenance Redirecting company enquiries Input to European Contact Documents Receiving Bay Collections Ad Hoc tasks as required Additional Information : General Administration Support: Proactively support Dealer Working Groups and General Meetings including FDC MEAR preparation and approval, Meeting Invites, Catering Requestion, Meeting Room Coordination and Logistics. Agenda and Pre-Read Distribution. Liaison with Secretary. Coordination of meeting Decks e.g. FDC, PVWG, CVWG etc. Combining input into one deck for meeting and chasing input and handover to meeting owner. Manage Client ROPA coordination with appropriate teams and including 6 months review. Coordination of Client HQ / V-Building MPR and breakout rooms as required Coordination of mail for the building and distribution to teams / individuals Support with general admin support including DocuSign and TER expense training for new starters Temporary badge administration for access to the Clients' HQ for employees, visitors, and contractors BulkMail administrator for e-mails to specific teams /whole team/ The Clients' HQ building First point of contact for annual subscriptions and memberships for SMMT, CBI and BITC Arranging Lyreco stationery orders and maintenance of stationery cupboard and paper/toner for printers in the Clients' Office Location: Hybrid - typically 3 days on site & 2 days working remotely
Our client, one of the UK's leading energy providers, is looking for a Training Programme Coordinator to join their training team. You will provide administrational support to the Training department, work with other station departments to book students onto initial training and other general duties as deemed appropriate by the Training Group Head. Principal Accountabilities : Liaise with other departments and onboarding to determine suitable initial training dates Liaise with NSA (corporate training provider) to book new staff on training courses Produce and maintain homepage for each training programme within SharePoint. (initial format already defined) Maintain Training department SharePoint webpage Respond to triple AAA messages (system alerts) and prioritise appropriately Progress documents via Document Management system and/or urgent amendment process General departmental/section document amendments Carryout amendments to departmental/section Work Instructions & Supporting Documentation. e.g. D030 & D080 suite of Panels, Maintenance schedule changes Raising Action Requests for documentation changes Monitoring progress of Action requests (AR) for document changes Retain records appropriately in line with Site Licence/Compliance requirements Cross references to other documents and tracks Scanning of records and creating/attaching in CDMS or onto EC's Locate documents and forms in CDMS to ensure latest issues are used Produce standard reports (pre-set and pre designed) Run health check reports in support of KPI activities and compile data within given parameters Data collation, distribution and storage Data searches and retrieval in specific system used in work area Preparation of team accountability packs (including Maintenance Schedule Adherence, if applicable) Administration of Dept HU clock resets and communications Tracking of department KPI's e.g. document amendments Undertake any other reasonable support tasks as directed by the Training Group Head Knowledge, Skills, Qualifications and Experience : As a minimum, entrants will be educated to GCSE/National Qualification standards (or equivalent) Candidates with these qualifications that include '4' and above grade passes in English and Mathematics will have an advantage Demonstrates to a high standard good customer interface skills along with strong communication skills Uses software packages (e.g. Word, Excel, PowerPoint etc) to an advanced level Proficient in Web development with Sharepoint - Essential Demonstrates flexibility and a willingness to support the business as and where need arises in areas that may not be their principal role Experienced in using documentation and record management systems - Essential Experience in coordination and dealing with multiple departments/stakeholders - Essential Able to prioritise and respond to requests for support at short notice Key Benefits working with Manpower: 36 days holiday accrual (pro-rata) including bank holidays Company pension scheme Access to Manpower's online training platform 'powerYOU', giving you access to hundreds of online training courses Opportunity to be selected for additional upskilling and career support through Manpower's MyPath programme Dedicated Manpower Account Specialist to provide support during your assignment If successful, you will be employed by Manpower working on a temporary assignment at our client's site and will need to undergo BPSS checks as well as a drug & alcohol test. Unfortunately, due to the number of CVs received we are unable to contact everyone in person. If you have not heard from Manpower within 15 business days of submitting your application, unfortunately, your application has not been shortlisted on this occasion.
Mar 28, 2024
Seasonal
Our client, one of the UK's leading energy providers, is looking for a Training Programme Coordinator to join their training team. You will provide administrational support to the Training department, work with other station departments to book students onto initial training and other general duties as deemed appropriate by the Training Group Head. Principal Accountabilities : Liaise with other departments and onboarding to determine suitable initial training dates Liaise with NSA (corporate training provider) to book new staff on training courses Produce and maintain homepage for each training programme within SharePoint. (initial format already defined) Maintain Training department SharePoint webpage Respond to triple AAA messages (system alerts) and prioritise appropriately Progress documents via Document Management system and/or urgent amendment process General departmental/section document amendments Carryout amendments to departmental/section Work Instructions & Supporting Documentation. e.g. D030 & D080 suite of Panels, Maintenance schedule changes Raising Action Requests for documentation changes Monitoring progress of Action requests (AR) for document changes Retain records appropriately in line with Site Licence/Compliance requirements Cross references to other documents and tracks Scanning of records and creating/attaching in CDMS or onto EC's Locate documents and forms in CDMS to ensure latest issues are used Produce standard reports (pre-set and pre designed) Run health check reports in support of KPI activities and compile data within given parameters Data collation, distribution and storage Data searches and retrieval in specific system used in work area Preparation of team accountability packs (including Maintenance Schedule Adherence, if applicable) Administration of Dept HU clock resets and communications Tracking of department KPI's e.g. document amendments Undertake any other reasonable support tasks as directed by the Training Group Head Knowledge, Skills, Qualifications and Experience : As a minimum, entrants will be educated to GCSE/National Qualification standards (or equivalent) Candidates with these qualifications that include '4' and above grade passes in English and Mathematics will have an advantage Demonstrates to a high standard good customer interface skills along with strong communication skills Uses software packages (e.g. Word, Excel, PowerPoint etc) to an advanced level Proficient in Web development with Sharepoint - Essential Demonstrates flexibility and a willingness to support the business as and where need arises in areas that may not be their principal role Experienced in using documentation and record management systems - Essential Experience in coordination and dealing with multiple departments/stakeholders - Essential Able to prioritise and respond to requests for support at short notice Key Benefits working with Manpower: 36 days holiday accrual (pro-rata) including bank holidays Company pension scheme Access to Manpower's online training platform 'powerYOU', giving you access to hundreds of online training courses Opportunity to be selected for additional upskilling and career support through Manpower's MyPath programme Dedicated Manpower Account Specialist to provide support during your assignment If successful, you will be employed by Manpower working on a temporary assignment at our client's site and will need to undergo BPSS checks as well as a drug & alcohol test. Unfortunately, due to the number of CVs received we are unable to contact everyone in person. If you have not heard from Manpower within 15 business days of submitting your application, unfortunately, your application has not been shortlisted on this occasion.
HR MANAGER GLASGOW SALARY UP TO £55,000 DEPENDING ON EXPERIENCE PLUS EXCELLENT BENEFITS Our client is a leading multi-disciplined construction and resource management group, operating across the UK and Ireland, and delivers innovative, safe and sustainable solutions to the most complex construction and resource management challenges. They are a market-leading, ambitious and inspirational organisation which continues to evolve and grow. This is possible because of their exceptional people and the continuing investment in them and their journeys with the company. Job Purpose The purpose of the HR Manager is to lead a successful shared first-line support function across the 3 strands of People - Resourcing, HR and Learning & Development - to positively impact the Group People Strategy by driving informed, strategic decision-making across the business. With a focus on the continual improvement of the functions of the Resourcing, HR & Learning & Development teams, the HR Manager proactively champions the Group 'We Care philosophy through the leadership and coaching of a team that provides exceptional service to the People Team and wider business. Main Responsibilities Supporting the 6 Pillars of the People Strategy: Governance & Structure, Engagement, Capability, Resourcing, Reward & Recognition and Efficiency & Costs this role is focused on, but not exclusive to, the following areas: Partnering with the People Leadership Team to ensure effective delivery of the People strategy, with a focus to ensure support and collaboration is available to other individuals within the department for transactional requirements. Plan, create and strategically establish remedies which will promote the smooth communication and positive relationship between the People team and the rest of the Group, at every level and in every area. Lead initiatives to introduce and improve People processes and champion better ways of working. Proactively collaborate with other group service teams (e.g. IT, Marketing & Communications, Payroll & Finance) to promote change and better ways of working. Set and review realistic but high standards for the People Operations Team including SLAs for transactional tasks & first line support, and hold task 'champions accountable to successfully execute these standards Manage issues and challenges raised by the People Operations Team, ensuring that company procedures are followed, and a compliant and professional service is delivered to customers. Offer advice, coaching, support, feedback and challenge the People Operations Team. Encourage the People Operations team to develop new/cross-functional skills, learn and gain confidence to improve ways of working. Manage individuals within the team through typical employee matters: professional and personal development, 121 support, absence management, performance & capability management. Partner with members of the People Team to introduce and review People Policies. Partner with business leaders to introduce and review Governance Policies. Act as a point of call for the People Operations team to provide knowledge and information relating to HR related queries. Regularly review the People team s systems and software (COINSHR, Onboarding Portal, Power BI, Sharepoint, Controlled document library, shared drive) to improve data performance. Interrogate reports, audits and data to ensure accuracy and integrity; that they, as a department and business are meeting the promises of their People strategy. Support business requests for people data and information. Key Attributes, Skills & Experience Attributes Confident, empathetic, supportive people manager who can listen, identify solutions and clearly communicate to individuals Seeks 'win-win solutions that add value and impact Encourages open, honest and transparent working environments with team members Proactive 'self-starter who takes the initiative to develop and implement consistencies Challenge the everyday, 'social norm and existing practices, always looking for ways to improve working lives Analytical with a strong aptitude for identifying trends and simplifying complex processes Has a focus on continuous improvement with the internal customer always in mind Solutions-oriented - curious and seeks first to understand the 'big picture before suggesting solutions Naturally curious and active collaborator, frequently seeking feedback from the team on key requirements and an understanding of why they are needed Skills & Experience People management experience is advantageous Experience of leading a team, setting SLAs and being accountable for its success Excellent knowledge of HR processes, best practice, regulation and compliance Strong business acumen and cultural awareness, understanding where practices/ processes originate from and how they impact the business from a 'People perspective Previous experience of interrogating and interpreting data, and quality control is beneficial Knowledge of the science behind what we do in HR, Resourcing and L&D Excellent attention to detail and accuracy Skilled communicator, confidently articulates problems and clearly defines solutions to audiences at all levels within the Group Advanced MSOffice skills Previous experience with COINS HR, PowerBi and Service Now would be advantageous Should this amazing HR Manager role be of interest to you, please submit your CV to Anna Maguire. Whilst we will endeavour to contact you following your response, occasionally due to the high volume of applications this cannot always be possible and we are only able to contact shortlisted candidates. We will keep your details on file and may contact you with future opportunities.
Mar 28, 2024
Full time
HR MANAGER GLASGOW SALARY UP TO £55,000 DEPENDING ON EXPERIENCE PLUS EXCELLENT BENEFITS Our client is a leading multi-disciplined construction and resource management group, operating across the UK and Ireland, and delivers innovative, safe and sustainable solutions to the most complex construction and resource management challenges. They are a market-leading, ambitious and inspirational organisation which continues to evolve and grow. This is possible because of their exceptional people and the continuing investment in them and their journeys with the company. Job Purpose The purpose of the HR Manager is to lead a successful shared first-line support function across the 3 strands of People - Resourcing, HR and Learning & Development - to positively impact the Group People Strategy by driving informed, strategic decision-making across the business. With a focus on the continual improvement of the functions of the Resourcing, HR & Learning & Development teams, the HR Manager proactively champions the Group 'We Care philosophy through the leadership and coaching of a team that provides exceptional service to the People Team and wider business. Main Responsibilities Supporting the 6 Pillars of the People Strategy: Governance & Structure, Engagement, Capability, Resourcing, Reward & Recognition and Efficiency & Costs this role is focused on, but not exclusive to, the following areas: Partnering with the People Leadership Team to ensure effective delivery of the People strategy, with a focus to ensure support and collaboration is available to other individuals within the department for transactional requirements. Plan, create and strategically establish remedies which will promote the smooth communication and positive relationship between the People team and the rest of the Group, at every level and in every area. Lead initiatives to introduce and improve People processes and champion better ways of working. Proactively collaborate with other group service teams (e.g. IT, Marketing & Communications, Payroll & Finance) to promote change and better ways of working. Set and review realistic but high standards for the People Operations Team including SLAs for transactional tasks & first line support, and hold task 'champions accountable to successfully execute these standards Manage issues and challenges raised by the People Operations Team, ensuring that company procedures are followed, and a compliant and professional service is delivered to customers. Offer advice, coaching, support, feedback and challenge the People Operations Team. Encourage the People Operations team to develop new/cross-functional skills, learn and gain confidence to improve ways of working. Manage individuals within the team through typical employee matters: professional and personal development, 121 support, absence management, performance & capability management. Partner with members of the People Team to introduce and review People Policies. Partner with business leaders to introduce and review Governance Policies. Act as a point of call for the People Operations team to provide knowledge and information relating to HR related queries. Regularly review the People team s systems and software (COINSHR, Onboarding Portal, Power BI, Sharepoint, Controlled document library, shared drive) to improve data performance. Interrogate reports, audits and data to ensure accuracy and integrity; that they, as a department and business are meeting the promises of their People strategy. Support business requests for people data and information. Key Attributes, Skills & Experience Attributes Confident, empathetic, supportive people manager who can listen, identify solutions and clearly communicate to individuals Seeks 'win-win solutions that add value and impact Encourages open, honest and transparent working environments with team members Proactive 'self-starter who takes the initiative to develop and implement consistencies Challenge the everyday, 'social norm and existing practices, always looking for ways to improve working lives Analytical with a strong aptitude for identifying trends and simplifying complex processes Has a focus on continuous improvement with the internal customer always in mind Solutions-oriented - curious and seeks first to understand the 'big picture before suggesting solutions Naturally curious and active collaborator, frequently seeking feedback from the team on key requirements and an understanding of why they are needed Skills & Experience People management experience is advantageous Experience of leading a team, setting SLAs and being accountable for its success Excellent knowledge of HR processes, best practice, regulation and compliance Strong business acumen and cultural awareness, understanding where practices/ processes originate from and how they impact the business from a 'People perspective Previous experience of interrogating and interpreting data, and quality control is beneficial Knowledge of the science behind what we do in HR, Resourcing and L&D Excellent attention to detail and accuracy Skilled communicator, confidently articulates problems and clearly defines solutions to audiences at all levels within the Group Advanced MSOffice skills Previous experience with COINS HR, PowerBi and Service Now would be advantageous Should this amazing HR Manager role be of interest to you, please submit your CV to Anna Maguire. Whilst we will endeavour to contact you following your response, occasionally due to the high volume of applications this cannot always be possible and we are only able to contact shortlisted candidates. We will keep your details on file and may contact you with future opportunities.
GTS Group is seeking to speak with Project Administrators to join our rapidly growing customer in Birmingham. The project administrator will be supporting the PMO function as well as the wider business in the following areas Act as the focal point for all administrative activities associated with commercial and new product development projects. Maintain project information accurately, including labour costs, resource plans, subcontractor purchase orders, costs, and schedules. Provide administrative support to initiate projects and track progress. Identify risks throughout project execution to ensure client expectations are met. Support the preparation of reports to management and clients. Help improve project delivery capabilities iteratively. Ideal Project Administrator Profile: 3-5 years of project administration experience. Knowledge of electromechanical systems is preferred. Familiarity with Jira or SharePoint is advantageous. Strong analytical and problem-solving skills. Passion for low carbon energy technology. Ability to thrive in a fast-paced environment. Comfortable adapting to changing priorities and challenging the status quo. To discuss this Project Administrator role contact Adam McKenna at GTS Group
Mar 28, 2024
Full time
GTS Group is seeking to speak with Project Administrators to join our rapidly growing customer in Birmingham. The project administrator will be supporting the PMO function as well as the wider business in the following areas Act as the focal point for all administrative activities associated with commercial and new product development projects. Maintain project information accurately, including labour costs, resource plans, subcontractor purchase orders, costs, and schedules. Provide administrative support to initiate projects and track progress. Identify risks throughout project execution to ensure client expectations are met. Support the preparation of reports to management and clients. Help improve project delivery capabilities iteratively. Ideal Project Administrator Profile: 3-5 years of project administration experience. Knowledge of electromechanical systems is preferred. Familiarity with Jira or SharePoint is advantageous. Strong analytical and problem-solving skills. Passion for low carbon energy technology. Ability to thrive in a fast-paced environment. Comfortable adapting to changing priorities and challenging the status quo. To discuss this Project Administrator role contact Adam McKenna at GTS Group
Onsite Vibrant Team Culture Amazing Personal Development Opportunites The Company: Well-known and respected Managed Services Provider who are renowned for training and developing emerging talent. They have offices centrally within Edinburgh and would prefer a candidate that enjoys spending the majority of the week in the office with their colleagues. Culture: The client offers a fun and collaborative environment where colleagues are encouraged to share and help each other. Your colleagues will all be self-starters and motivated from a professional development perspective, and in turn your manager will support and give a structured career path for you to follow should you need it. Outside of all the work stuff, there are work nights out, team holidays, pizza and offices with a chill zone with games consoles and much more. The job: This role is for someone to come in and support their existing clients across Scotland. The role will be office based and we would love to speak to candidates from a helpdesk / service desk space with the ability to support up to the third line. Candidates already in a Managed Services role are perfect, but a candidate who has a background supporting an internal user base with a desire to work in the Managed Services space would also work. Office 365 support and administration MDM - InTune Microsoft Server Microsoft Azure AD Basic Networking SharePoint If you are interested in the role and would like more information, please reach out to John on /
Mar 28, 2024
Full time
Onsite Vibrant Team Culture Amazing Personal Development Opportunites The Company: Well-known and respected Managed Services Provider who are renowned for training and developing emerging talent. They have offices centrally within Edinburgh and would prefer a candidate that enjoys spending the majority of the week in the office with their colleagues. Culture: The client offers a fun and collaborative environment where colleagues are encouraged to share and help each other. Your colleagues will all be self-starters and motivated from a professional development perspective, and in turn your manager will support and give a structured career path for you to follow should you need it. Outside of all the work stuff, there are work nights out, team holidays, pizza and offices with a chill zone with games consoles and much more. The job: This role is for someone to come in and support their existing clients across Scotland. The role will be office based and we would love to speak to candidates from a helpdesk / service desk space with the ability to support up to the third line. Candidates already in a Managed Services role are perfect, but a candidate who has a background supporting an internal user base with a desire to work in the Managed Services space would also work. Office 365 support and administration MDM - InTune Microsoft Server Microsoft Azure AD Basic Networking SharePoint If you are interested in the role and would like more information, please reach out to John on /
SMITHS DETECTION MAKING THE WORLD A SAFER PLACE Every minute of every day, in nearly every country across the globe, Smiths Detection people and technology make the world a safer place. We safeguard people, business and infrastructure with the latest innovations and screening technology for aviation, ports, borders, defense, and security across 55 countries around the globe Life At Smiths - Global leader : We impact critical systems every day with sites in 17 countries and six centers of research excellence. From pioneering to powering life-changing innovation, we're delivering threat detection and screening solutions to safeguard the world from threat Digital growth : A key part of our capability is the integration of digital technology across our business and our operations in more than 55 countries, will be critical to our continued success Exciting opportunities : Our growth is creating exciting opportunities to work with experts in physics, chemistry, electronics, mechanics, production, computer science, and AIML International environment : With some projects, work requires global collaboration and the potential to travel and grow with the business Smiths Detection is a global authority on the application, management and manufacture of world class detection and screening technology. Every minute of every day, our detection and screening technology helps to protect people and infrastructure, making the world a safer place. Our goal is simple - to provide the security, peace of mind and freedom of movement upon which the world depends. We deliver the solutions needed to protect society from the threat and illegal passage of explosives, prohibitive weapons, contraband, toxic chemicals and narcotics. The facility at Hemel Hempstead manufactures trace detection equipment based on Ion Mobility Spectrometry technology and products such as the Ionscan 600 and the Lightweight Chemical Detector have an excellent reputation for performance and reliability in worldwide use. The Head of Communications will be responsible for leading the development and implementation of a comprehensive internal and external communications and public relations strategy to support Smiths Detection's overall global business objectives. This is a hands-on role, which will require the incumbent to leverage a thorough understanding of corporate strategy in order to develop and execute communications and public relations programmes and campaigns for all audiences and stakeholders. The successful candidate will be responsible for leading an array of core communications activities including executive communications, employee communications and briefings, public and media external relations, social media, website maintenance, government communications, and investor relations. Duties and Responsibilities (include, but not limited to) Owns the development and execution of corporate communications in line with global marketing strategy. Works closely with business functions to develop compelling value propositions. Leads the development of corporate materials (videos, presentations, brochures etc) - including liaising with internal contributors, writing, editing and proofing copy, and coordinating the production process and distribution. Drives Smiths Detection's public relations and media engagement strategy in cooperation with regional and global marketing managers, that represents Smiths Detection in a positive manner globally while strengthening our brand image. Manages crisis communications in liaison with the Marketing Communications Director. Works directly with senior leadership team members advising them on external communication best practices. Provides interface into Smiths Group Media and Investor Relations teams. Acts a as press liaison for projects and announcements. Supports corporate initiatives and contributes to the correct messaging to investors and analysts. Manages the relationships with external agencies. Budget management. Lead and develop the External Communications team. Owns the social media strategy and works with stakeholders across the business to identify and develop content ideas. Engages and grows our follower base on key social media channels, including use paid social advertising. Own the overall delivery, development and outcomes of our internal communications strategy in line with evolving business needs. Write and/or oversee engaging and exciting communications to drive key messages across all channels (emails, newsletters, employee app, events, etc.) and drive increased engagement with our channels. Act as a trusted advisor to our Senior Leadership Team and Extended Senior Leadership Team, in their communications to employees, suggest/enrich scripts for their internal talks, town halls, internal events etc. Ensure that internal and external messaging have a unified voice and consistent messaging, working with the Marketing community (e.g. product launches, organisational announcements, acquisitions, industry news and events, employer branding campaigns, etc.) Act as a subject matter expert; advising stakeholders on effective communications including channels mix, presentation support, communications planning, key messages development, and best practice. Lead / contribute to key cross-functional strategic projects outside of the direct internal communications strategy. Lead and develop the Internal Communications team, while being accountable for what Internal Communications deliver to our internal stakeholders and/or audiences. About you Master's degree in business, Marketing, Communications or related field of study (essential). A minimum of 10 years' experience in similar position. Experience working in B2B industry or agency. Experience across a range of sectors, preferably including the security sector. Excellent writing ability with extensive experience in all forms of corporate and executive communication, from business media news releases to executive talking points. Ability to communicate complex information accurately, both verbally and in writing. Proven experience in building and implementing innovative, high-impact campaigns across all relevant channels and media (including social media) and aligning strategy with business goals and results. Deep and broad global business acumen, including practice in measuring the cost and ROI of communications campaigns. Excellent understanding of digital communications best practice. Experience working in a global matrix organization. Comfortable interacting with senior stakeholders across the business. Knowledge of online communications tools such as SharePoint, mass email systems and social media. Highly organised and conscientious, with strong attention to detail and the ability to set up systems and processes to manage projects and campaigns. The ability to work under pressure, priorities, respond quickly to changing requirements and meet tight deadlines. Strong creativity. Experience in crisis management and providing leadership and direction to develop fast, effective techniques to mitigate risks. Experience managing external partners / consultants as required. Ability to seamlessly move from strategy to hands-on implementation and back again. To find out more about life at Smiths Detection check out our LinkedIn page follow our story. Join us for a great career and competitive compensation & benefits whilst keeping the world a safer place. Diversity & Inclusion We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity. We have several employee-led Employee Resources Groups Black Employees Network, Veterans, Pride Network) providing support, enhancing career development, and contributing to personal development in the work environment and beyond. At no time during the hiring process will Smiths Detection, Smiths Group, nor any of our recruitment partners ever request payment to enable participation - including, but not limited to, interviews or testing. Avoid fraudulent requests by applying jobs directly through our career's website ( )or LinkedIn.
Mar 28, 2024
Full time
SMITHS DETECTION MAKING THE WORLD A SAFER PLACE Every minute of every day, in nearly every country across the globe, Smiths Detection people and technology make the world a safer place. We safeguard people, business and infrastructure with the latest innovations and screening technology for aviation, ports, borders, defense, and security across 55 countries around the globe Life At Smiths - Global leader : We impact critical systems every day with sites in 17 countries and six centers of research excellence. From pioneering to powering life-changing innovation, we're delivering threat detection and screening solutions to safeguard the world from threat Digital growth : A key part of our capability is the integration of digital technology across our business and our operations in more than 55 countries, will be critical to our continued success Exciting opportunities : Our growth is creating exciting opportunities to work with experts in physics, chemistry, electronics, mechanics, production, computer science, and AIML International environment : With some projects, work requires global collaboration and the potential to travel and grow with the business Smiths Detection is a global authority on the application, management and manufacture of world class detection and screening technology. Every minute of every day, our detection and screening technology helps to protect people and infrastructure, making the world a safer place. Our goal is simple - to provide the security, peace of mind and freedom of movement upon which the world depends. We deliver the solutions needed to protect society from the threat and illegal passage of explosives, prohibitive weapons, contraband, toxic chemicals and narcotics. The facility at Hemel Hempstead manufactures trace detection equipment based on Ion Mobility Spectrometry technology and products such as the Ionscan 600 and the Lightweight Chemical Detector have an excellent reputation for performance and reliability in worldwide use. The Head of Communications will be responsible for leading the development and implementation of a comprehensive internal and external communications and public relations strategy to support Smiths Detection's overall global business objectives. This is a hands-on role, which will require the incumbent to leverage a thorough understanding of corporate strategy in order to develop and execute communications and public relations programmes and campaigns for all audiences and stakeholders. The successful candidate will be responsible for leading an array of core communications activities including executive communications, employee communications and briefings, public and media external relations, social media, website maintenance, government communications, and investor relations. Duties and Responsibilities (include, but not limited to) Owns the development and execution of corporate communications in line with global marketing strategy. Works closely with business functions to develop compelling value propositions. Leads the development of corporate materials (videos, presentations, brochures etc) - including liaising with internal contributors, writing, editing and proofing copy, and coordinating the production process and distribution. Drives Smiths Detection's public relations and media engagement strategy in cooperation with regional and global marketing managers, that represents Smiths Detection in a positive manner globally while strengthening our brand image. Manages crisis communications in liaison with the Marketing Communications Director. Works directly with senior leadership team members advising them on external communication best practices. Provides interface into Smiths Group Media and Investor Relations teams. Acts a as press liaison for projects and announcements. Supports corporate initiatives and contributes to the correct messaging to investors and analysts. Manages the relationships with external agencies. Budget management. Lead and develop the External Communications team. Owns the social media strategy and works with stakeholders across the business to identify and develop content ideas. Engages and grows our follower base on key social media channels, including use paid social advertising. Own the overall delivery, development and outcomes of our internal communications strategy in line with evolving business needs. Write and/or oversee engaging and exciting communications to drive key messages across all channels (emails, newsletters, employee app, events, etc.) and drive increased engagement with our channels. Act as a trusted advisor to our Senior Leadership Team and Extended Senior Leadership Team, in their communications to employees, suggest/enrich scripts for their internal talks, town halls, internal events etc. Ensure that internal and external messaging have a unified voice and consistent messaging, working with the Marketing community (e.g. product launches, organisational announcements, acquisitions, industry news and events, employer branding campaigns, etc.) Act as a subject matter expert; advising stakeholders on effective communications including channels mix, presentation support, communications planning, key messages development, and best practice. Lead / contribute to key cross-functional strategic projects outside of the direct internal communications strategy. Lead and develop the Internal Communications team, while being accountable for what Internal Communications deliver to our internal stakeholders and/or audiences. About you Master's degree in business, Marketing, Communications or related field of study (essential). A minimum of 10 years' experience in similar position. Experience working in B2B industry or agency. Experience across a range of sectors, preferably including the security sector. Excellent writing ability with extensive experience in all forms of corporate and executive communication, from business media news releases to executive talking points. Ability to communicate complex information accurately, both verbally and in writing. Proven experience in building and implementing innovative, high-impact campaigns across all relevant channels and media (including social media) and aligning strategy with business goals and results. Deep and broad global business acumen, including practice in measuring the cost and ROI of communications campaigns. Excellent understanding of digital communications best practice. Experience working in a global matrix organization. Comfortable interacting with senior stakeholders across the business. Knowledge of online communications tools such as SharePoint, mass email systems and social media. Highly organised and conscientious, with strong attention to detail and the ability to set up systems and processes to manage projects and campaigns. The ability to work under pressure, priorities, respond quickly to changing requirements and meet tight deadlines. Strong creativity. Experience in crisis management and providing leadership and direction to develop fast, effective techniques to mitigate risks. Experience managing external partners / consultants as required. Ability to seamlessly move from strategy to hands-on implementation and back again. To find out more about life at Smiths Detection check out our LinkedIn page follow our story. Join us for a great career and competitive compensation & benefits whilst keeping the world a safer place. Diversity & Inclusion We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity. We have several employee-led Employee Resources Groups Black Employees Network, Veterans, Pride Network) providing support, enhancing career development, and contributing to personal development in the work environment and beyond. At no time during the hiring process will Smiths Detection, Smiths Group, nor any of our recruitment partners ever request payment to enable participation - including, but not limited to, interviews or testing. Avoid fraudulent requests by applying jobs directly through our career's website ( )or LinkedIn.
We are hiring Admin Officers ! Location: Cardiff, CF24 0AB Salary: 12.84 per hour with 15% additional on your baseline salary. This is reviewed annually. Contract: Temporary, 6-months Hours: Annualised Working Hours with various shifts. Earliest start is 7:45 am and the latest start is 11 am. The working day is 7 hours and 24 minutes with an additional hour for lunch. You are required to work 17 Saturdays in a year and you will get one day off during the week as a rest day to compensate for Saturday working. Why choose us? Developing a career in the Civil Service Exciting, challenging and rewarding place to work Brook Street in partnership with Home Office has a fantastic opportunity to join the Family and Human Rights Unit in a front facing customer service role. Essential skills and experience: Strong customer service Proficient in IT systems; Microsoft 365 Confident with using computers and hardware such as keyboard and mouse Flexibility as you may need to stay later than shift end times and shift changes can occur at short notice Strong oral and written communication skills Analysing data Decision-making Reviewing guidance Office-based background Working as part of a team - team sizes vary from 10 to 30 members Training: No holidays in the first 4 weeks. Training: up to 4 weeks in the office. You will need a valid passport, 2 x proofs of address, proof of NI, and must have been living in the UK for the last 5 years. Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy. As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer. Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group. There is already a SharePoint created with the resources available. We also delivered a Topical Tuesday talk on the process, we can get a recording of that and share it if the teams missed it or we are also happy to hold another one. PSR: Guaranteed Interview Scheme (GIS) url removed
Mar 28, 2024
Seasonal
We are hiring Admin Officers ! Location: Cardiff, CF24 0AB Salary: 12.84 per hour with 15% additional on your baseline salary. This is reviewed annually. Contract: Temporary, 6-months Hours: Annualised Working Hours with various shifts. Earliest start is 7:45 am and the latest start is 11 am. The working day is 7 hours and 24 minutes with an additional hour for lunch. You are required to work 17 Saturdays in a year and you will get one day off during the week as a rest day to compensate for Saturday working. Why choose us? Developing a career in the Civil Service Exciting, challenging and rewarding place to work Brook Street in partnership with Home Office has a fantastic opportunity to join the Family and Human Rights Unit in a front facing customer service role. Essential skills and experience: Strong customer service Proficient in IT systems; Microsoft 365 Confident with using computers and hardware such as keyboard and mouse Flexibility as you may need to stay later than shift end times and shift changes can occur at short notice Strong oral and written communication skills Analysing data Decision-making Reviewing guidance Office-based background Working as part of a team - team sizes vary from 10 to 30 members Training: No holidays in the first 4 weeks. Training: up to 4 weeks in the office. You will need a valid passport, 2 x proofs of address, proof of NI, and must have been living in the UK for the last 5 years. Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy. As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer. Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group. There is already a SharePoint created with the resources available. We also delivered a Topical Tuesday talk on the process, we can get a recording of that and share it if the teams missed it or we are also happy to hold another one. PSR: Guaranteed Interview Scheme (GIS) url removed
Do you enjoy meeting and greeting visitors, customers and contractors and pride yourself on providing excellent front of house customer service? We're looking for an organised and confident Receptionist to join our Waterbeach based client, on a 6 month fixed term contract. In this busy and varied role, duties include: Ensuring customers, contractors and visitors are greeted along with appropriate security and health & safety procedures followed Answering incoming calls to the switchboard Providing administrative support Preparation of visitor and contractor badges Ordering stationery Booking of transport Point of contact for new starters Administration of fleet bookings Assisting with DBS checks Processing requests for organising of off site archiving Previous front of house or reception experience is required, along with having high attention to detail and accuracy. Knowledge of SharePoint and any health & safety experience would be useful. This is a great opportunity to join a friendly team and to take ownership of the role and reception area. Location: Waterbeach Hours: Monday-Thursday 8am-4:30pm Friday 8am-1pm Duration: 6 month Fixed Term Contract EA First Ltd are acting as an Employment Agency for this fixed term contract vacancy.
Mar 28, 2024
Contractor
Do you enjoy meeting and greeting visitors, customers and contractors and pride yourself on providing excellent front of house customer service? We're looking for an organised and confident Receptionist to join our Waterbeach based client, on a 6 month fixed term contract. In this busy and varied role, duties include: Ensuring customers, contractors and visitors are greeted along with appropriate security and health & safety procedures followed Answering incoming calls to the switchboard Providing administrative support Preparation of visitor and contractor badges Ordering stationery Booking of transport Point of contact for new starters Administration of fleet bookings Assisting with DBS checks Processing requests for organising of off site archiving Previous front of house or reception experience is required, along with having high attention to detail and accuracy. Knowledge of SharePoint and any health & safety experience would be useful. This is a great opportunity to join a friendly team and to take ownership of the role and reception area. Location: Waterbeach Hours: Monday-Thursday 8am-4:30pm Friday 8am-1pm Duration: 6 month Fixed Term Contract EA First Ltd are acting as an Employment Agency for this fixed term contract vacancy.
SMITHS DETECTION MAKING THE WORLD A SAFER PLACE Every minute of every day, in nearly every country across the globe, Smiths Detection people and technology make the world a safer place. We safeguard people, business and infrastructure with the latest innovations and screening technology for aviation, ports, borders, defense, and security across 55 countries around the globe Life At Smiths - Global leader : We impact critical systems every day with sites in 17 countries and six centers of research excellence. From pioneering to powering life-changing innovation, we're delivering threat detection and screening solutions to safeguard the world from threat Digital growth : A key part of our capability is the integration of digital technology across our business and our operations in more than 55 countries, will be critical to our continued success Exciting opportunities : Our growth is creating exciting opportunities to work with experts in physics, chemistry, electronics, mechanics, production, computer science, and AIML International environment : With some projects, work requires global collaboration and the potential to travel and grow with the business Smiths Detection is a global authority on the application, management and manufacture of world class detection and screening technology. Every minute of every day, our detection and screening technology helps to protect people and infrastructure, making the world a safer place. Our goal is simple - to provide the security, peace of mind and freedom of movement upon which the world depends. We deliver the solutions needed to protect society from the threat and illegal passage of explosives, prohibitive weapons, contraband, toxic chemicals and narcotics. Thefacility at Hemel Hempstead manufactures trace detection equipment based on Ion Mobility Spectrometry technology and products such as the Ionscan 600 and the Lightweight Chemical Detector have an excellent reputation for performance and reliability in worldwide use. The Head of Communications will be responsible for leading the development and implementation of a comprehensive internal and external communications and public relations strategy to support Smiths Detection's overall global business objectives. This is a hands-on role, which will require the incumbent to leverage a thorough understanding of corporate strategy in order to develop and execute communications and public relations programmes and campaigns for all audiences and stakeholders. The successful candidate will be responsible for leading an array of core communications activities including executive communications, employee communications and briefings, public and media external relations, social media, website maintenance, government communications, and investor relations. Duties and Responsibilities (include, but not limited to) Owns the development and execution of corporate communications in line with global marketing strategy. Works closely with business functions to develop compelling value propositions. Leads the development of corporate materials (videos, presentations, brochures etc) - including liaising with internal contributors, writing, editing and proofing copy, and coordinating the production process and distribution. Drives Smiths Detection's public relations and media engagement strategy in cooperation with regional and global marketing managers, that represents Smiths Detection in a positive manner globally while strengthening our brand image. Manages crisis communications in liaison with the Marketing Communications Director. Works directly with senior leadership team members advising them on external communication best practices. Provides interface into Smiths Group Media and Investor Relations teams. Acts a as press liaison for projects and announcements. Supports corporate initiatives and contributes to the correct messaging to investors and analysts. Manages the relationships with external agencies. Budget management. Lead and develop the External Communications team. Owns the social media strategy and works with stakeholders across the business to identify and develop content ideas. Engages and grows our follower base on key social media channels, including use paid social advertising. Own the overall delivery, development and outcomes of our internal communications strategy in line with evolving business needs. Write and/or oversee engaging and exciting communications to drive key messages across all channels (emails, newsletters, employee app, events, etc.) and drive increased engagement with our channels. Act as a trusted advisor to our Senior Leadership Team and Extended Senior Leadership Team, in their communications to employees, suggest/enrich scripts for their internal talks, town halls, internal events etc. Ensure that internal and external messaging have a unified voice and consistent messaging, working with the Marketing community (e.g. product launches, organisational announcements, acquisitions, industry news and events, employer branding campaigns, etc.) Act as a subject matter expert; advising stakeholders on effective communications including channels mix, presentation support, communications planning, key messages development, and best practice. Lead / contribute to key cross-functional strategic projects outside of the direct internal communications strategy. Lead and develop the Internal Communications team, while being accountable for what Internal Communications deliver to our internal stakeholders and/or audiences. About you Master's degree in business, Marketing, Communications or related field of study (essential). A minimum of 10 years' experience in similar position. Experience working in B2B industry or agency. Experience across a range of sectors, preferably including the security sector. Excellent writing ability with extensive experience in all forms of corporate and executive communication, from business media news releases to executive talking points. Ability to communicate complex information accurately, both verbally and in writing. Proven experience in building and implementing innovative, high-impact campaigns across all relevant channels and media (including social media) and aligning strategy with business goals and results. Deep and broad global business acumen, including practice in measuring the cost and ROI of communications campaigns. Excellent understanding of digital communications best practice. Experience working in a global matrix organization. Comfortable interacting with senior stakeholders across the business. Knowledge of online communications tools such as SharePoint, mass email systems and social media. Highly organised and conscientious, with strong attention to detail and the ability to set up systems and processes to manage projects and campaigns. The ability to work under pressure, priorities, respond quickly to changing requirements and meet tight deadlines. Strong creativity. Experience in crisis management and providing leadership and direction to develop fast, effective techniques to mitigate risks. Experience managing external partners / consultants as required. Ability to seamlessly move from strategy to hands-on implementation and back again. To find out more about life at Smiths Detection check out our LinkedIn page follow our story. Join us for a great career and competitive compensation & benefits whilst keeping the world a safer place. Diversity & Inclusion We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity. We have several employee-led Employee Resources Groups Black Employees Network, Veterans, Pride Network) providing support, enhancing career development, and contributing to personal development in the work environment and beyond. At no time during the hiring process will Smiths Detection, Smiths Group, nor any of our recruitment partners ever request payment to enable participation - including, but not limited to, interviews or testing. Avoid fraudulent requests by applying jobs directly through our career's website ( )or LinkedIn.
Mar 28, 2024
Full time
SMITHS DETECTION MAKING THE WORLD A SAFER PLACE Every minute of every day, in nearly every country across the globe, Smiths Detection people and technology make the world a safer place. We safeguard people, business and infrastructure with the latest innovations and screening technology for aviation, ports, borders, defense, and security across 55 countries around the globe Life At Smiths - Global leader : We impact critical systems every day with sites in 17 countries and six centers of research excellence. From pioneering to powering life-changing innovation, we're delivering threat detection and screening solutions to safeguard the world from threat Digital growth : A key part of our capability is the integration of digital technology across our business and our operations in more than 55 countries, will be critical to our continued success Exciting opportunities : Our growth is creating exciting opportunities to work with experts in physics, chemistry, electronics, mechanics, production, computer science, and AIML International environment : With some projects, work requires global collaboration and the potential to travel and grow with the business Smiths Detection is a global authority on the application, management and manufacture of world class detection and screening technology. Every minute of every day, our detection and screening technology helps to protect people and infrastructure, making the world a safer place. Our goal is simple - to provide the security, peace of mind and freedom of movement upon which the world depends. We deliver the solutions needed to protect society from the threat and illegal passage of explosives, prohibitive weapons, contraband, toxic chemicals and narcotics. Thefacility at Hemel Hempstead manufactures trace detection equipment based on Ion Mobility Spectrometry technology and products such as the Ionscan 600 and the Lightweight Chemical Detector have an excellent reputation for performance and reliability in worldwide use. The Head of Communications will be responsible for leading the development and implementation of a comprehensive internal and external communications and public relations strategy to support Smiths Detection's overall global business objectives. This is a hands-on role, which will require the incumbent to leverage a thorough understanding of corporate strategy in order to develop and execute communications and public relations programmes and campaigns for all audiences and stakeholders. The successful candidate will be responsible for leading an array of core communications activities including executive communications, employee communications and briefings, public and media external relations, social media, website maintenance, government communications, and investor relations. Duties and Responsibilities (include, but not limited to) Owns the development and execution of corporate communications in line with global marketing strategy. Works closely with business functions to develop compelling value propositions. Leads the development of corporate materials (videos, presentations, brochures etc) - including liaising with internal contributors, writing, editing and proofing copy, and coordinating the production process and distribution. Drives Smiths Detection's public relations and media engagement strategy in cooperation with regional and global marketing managers, that represents Smiths Detection in a positive manner globally while strengthening our brand image. Manages crisis communications in liaison with the Marketing Communications Director. Works directly with senior leadership team members advising them on external communication best practices. Provides interface into Smiths Group Media and Investor Relations teams. Acts a as press liaison for projects and announcements. Supports corporate initiatives and contributes to the correct messaging to investors and analysts. Manages the relationships with external agencies. Budget management. Lead and develop the External Communications team. Owns the social media strategy and works with stakeholders across the business to identify and develop content ideas. Engages and grows our follower base on key social media channels, including use paid social advertising. Own the overall delivery, development and outcomes of our internal communications strategy in line with evolving business needs. Write and/or oversee engaging and exciting communications to drive key messages across all channels (emails, newsletters, employee app, events, etc.) and drive increased engagement with our channels. Act as a trusted advisor to our Senior Leadership Team and Extended Senior Leadership Team, in their communications to employees, suggest/enrich scripts for their internal talks, town halls, internal events etc. Ensure that internal and external messaging have a unified voice and consistent messaging, working with the Marketing community (e.g. product launches, organisational announcements, acquisitions, industry news and events, employer branding campaigns, etc.) Act as a subject matter expert; advising stakeholders on effective communications including channels mix, presentation support, communications planning, key messages development, and best practice. Lead / contribute to key cross-functional strategic projects outside of the direct internal communications strategy. Lead and develop the Internal Communications team, while being accountable for what Internal Communications deliver to our internal stakeholders and/or audiences. About you Master's degree in business, Marketing, Communications or related field of study (essential). A minimum of 10 years' experience in similar position. Experience working in B2B industry or agency. Experience across a range of sectors, preferably including the security sector. Excellent writing ability with extensive experience in all forms of corporate and executive communication, from business media news releases to executive talking points. Ability to communicate complex information accurately, both verbally and in writing. Proven experience in building and implementing innovative, high-impact campaigns across all relevant channels and media (including social media) and aligning strategy with business goals and results. Deep and broad global business acumen, including practice in measuring the cost and ROI of communications campaigns. Excellent understanding of digital communications best practice. Experience working in a global matrix organization. Comfortable interacting with senior stakeholders across the business. Knowledge of online communications tools such as SharePoint, mass email systems and social media. Highly organised and conscientious, with strong attention to detail and the ability to set up systems and processes to manage projects and campaigns. The ability to work under pressure, priorities, respond quickly to changing requirements and meet tight deadlines. Strong creativity. Experience in crisis management and providing leadership and direction to develop fast, effective techniques to mitigate risks. Experience managing external partners / consultants as required. Ability to seamlessly move from strategy to hands-on implementation and back again. To find out more about life at Smiths Detection check out our LinkedIn page follow our story. Join us for a great career and competitive compensation & benefits whilst keeping the world a safer place. Diversity & Inclusion We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity. We have several employee-led Employee Resources Groups Black Employees Network, Veterans, Pride Network) providing support, enhancing career development, and contributing to personal development in the work environment and beyond. At no time during the hiring process will Smiths Detection, Smiths Group, nor any of our recruitment partners ever request payment to enable participation - including, but not limited to, interviews or testing. Avoid fraudulent requests by applying jobs directly through our career's website ( )or LinkedIn.
Business Development Director - PR Services Position Remote Business Development Director - PR Services No About 4media group 4media group is a global, integrated communications agency specializing in four core areas: intelligence, content, communications and digital. Our mission is to offer best in class integrated marketing communications for the world's leading brands. We provide our clients with meaningful solutions centredarounda multi-channel approach spanning market research insights, creative content, digital marketing, and full-service Public Relations. We have offices in London and throughout the US and service clients internationally. We are looking for a PR-savvy business development director within our UK operation. The ideal candidate needs to be a talented, motivated, PR professional who can identify, close and service new business as part of our integrated communications team. This individual needs to have a good understanding of PR products and services and possess the following skills and qualities to be a part of our growing, energetic company. Responsibilities Include: Responsible for winning, managing, and growing a portfolio of direct brands and agency accounts Sourcing new business opportunities, securing new business wins, and encouraging repeat business Drive client retention, renewals, upsells and client satisfaction Manage and grow sales team, setting and overseeing individual performance targets in line with company goals whilst developing their skill sets and sales technique Work closely with our executive leadership team to develop and sell big brand communication strategies Generate innovative ideas to support clients and boost brand awareness Comfortable with and able to deliver against an agreed set of KPIs Dealing with all aspects of a campaign, from start to finish Delivering new business pitches to high-level clients Developing strategy, tactics, sales plans, and profit targets Report on sales results on a regular basis and suggest improvements A minimum 6-8 year's business development, client handling and comms industry experience Ability to work independently and build strong client relationship skills. Creativity and ability to work collaboratively with other members of the team across the company Self-starter with excellent time management and organizational skills along with accuracy and attention to detail Take responsibility and ownership for your own work A positive and personable approach to all tasks and challenges Sales-focused, results-driven, and self-motivated outlook. A professional, proactive, and positive attitude to selling Excellent communication skills, capable of negotiating over the phone and face-to-face. Ability to work to tight deadlines with excellent time-management skills Ability to sell a story or idea which has been designed and created by you Be a problem solver, with good business sense and the ability to work to budgets Strong PC expertise, including Microsoft packages: Word, Excel, Outlook, and PowerPoint Knowledge of Office 365, including OneDrive, SharePoint Working knowledge of Salesforce Salary & Benefits: Full-time position Base salary, salary commensurate with experience Commission and bonus package Private Medical Insurance (upon completion of your probation period) Group Life Assurance Interest Free Season Ticket Loan on request Cycle to Work Scheme Day off for your birthday An extra day off for each full year of service
Mar 28, 2024
Full time
Business Development Director - PR Services Position Remote Business Development Director - PR Services No About 4media group 4media group is a global, integrated communications agency specializing in four core areas: intelligence, content, communications and digital. Our mission is to offer best in class integrated marketing communications for the world's leading brands. We provide our clients with meaningful solutions centredarounda multi-channel approach spanning market research insights, creative content, digital marketing, and full-service Public Relations. We have offices in London and throughout the US and service clients internationally. We are looking for a PR-savvy business development director within our UK operation. The ideal candidate needs to be a talented, motivated, PR professional who can identify, close and service new business as part of our integrated communications team. This individual needs to have a good understanding of PR products and services and possess the following skills and qualities to be a part of our growing, energetic company. Responsibilities Include: Responsible for winning, managing, and growing a portfolio of direct brands and agency accounts Sourcing new business opportunities, securing new business wins, and encouraging repeat business Drive client retention, renewals, upsells and client satisfaction Manage and grow sales team, setting and overseeing individual performance targets in line with company goals whilst developing their skill sets and sales technique Work closely with our executive leadership team to develop and sell big brand communication strategies Generate innovative ideas to support clients and boost brand awareness Comfortable with and able to deliver against an agreed set of KPIs Dealing with all aspects of a campaign, from start to finish Delivering new business pitches to high-level clients Developing strategy, tactics, sales plans, and profit targets Report on sales results on a regular basis and suggest improvements A minimum 6-8 year's business development, client handling and comms industry experience Ability to work independently and build strong client relationship skills. Creativity and ability to work collaboratively with other members of the team across the company Self-starter with excellent time management and organizational skills along with accuracy and attention to detail Take responsibility and ownership for your own work A positive and personable approach to all tasks and challenges Sales-focused, results-driven, and self-motivated outlook. A professional, proactive, and positive attitude to selling Excellent communication skills, capable of negotiating over the phone and face-to-face. Ability to work to tight deadlines with excellent time-management skills Ability to sell a story or idea which has been designed and created by you Be a problem solver, with good business sense and the ability to work to budgets Strong PC expertise, including Microsoft packages: Word, Excel, Outlook, and PowerPoint Knowledge of Office 365, including OneDrive, SharePoint Working knowledge of Salesforce Salary & Benefits: Full-time position Base salary, salary commensurate with experience Commission and bonus package Private Medical Insurance (upon completion of your probation period) Group Life Assurance Interest Free Season Ticket Loan on request Cycle to Work Scheme Day off for your birthday An extra day off for each full year of service