An exciting opportunity has arisen to join our small but successful company as an administrative assistant. You will be working as a valued member of our friendly office team to help ensure the smooth day-to-day running of the business. We install and maintain security equipment and our office staff provide an important link between our engineers and customers. We are looking for candidates who enjoy a challenge and are happy to get stuck in with a wide range of tasks. DUTIES MAY INCLUDE: Monitoring and filtering incoming emails and phone calls Dealing with customer and general enquiries Logging new jobs and scheduling engineers/sub-contractors within SLA repsonse times Liaising with clients, providing job ETAs and updates Chasing contractors for job updates and paperwork Taking in and checking deliveries of parts (light lifting) Adding delivery notes, supplier invoices and contractor worksheets on to our software system Organising returns of faulty parts to suppliers General/ad-hoc admin support SKILLS AND EXPERIENCE REQUIRED: Previous experience in an administrative role is necessary Experience in a similar industry or managing schedules would be beneficial Ability to organise and prioritise your own workload whilst adapting to changing circumstances throughout the day Strong IT skills and able to pick up new applications easily An independent worker who can also work well with others when necessary Working hours: 8am-5pm, Monday-Friday Holidays: 20 days +bank holidays +additional after time with company Pension Scheme provided Salary negotiable and competitive depending on experience Position available immediately Please note that due to a high volume of response; we will only be able to contact successful candidates
Apr 26, 2024
Full time
An exciting opportunity has arisen to join our small but successful company as an administrative assistant. You will be working as a valued member of our friendly office team to help ensure the smooth day-to-day running of the business. We install and maintain security equipment and our office staff provide an important link between our engineers and customers. We are looking for candidates who enjoy a challenge and are happy to get stuck in with a wide range of tasks. DUTIES MAY INCLUDE: Monitoring and filtering incoming emails and phone calls Dealing with customer and general enquiries Logging new jobs and scheduling engineers/sub-contractors within SLA repsonse times Liaising with clients, providing job ETAs and updates Chasing contractors for job updates and paperwork Taking in and checking deliveries of parts (light lifting) Adding delivery notes, supplier invoices and contractor worksheets on to our software system Organising returns of faulty parts to suppliers General/ad-hoc admin support SKILLS AND EXPERIENCE REQUIRED: Previous experience in an administrative role is necessary Experience in a similar industry or managing schedules would be beneficial Ability to organise and prioritise your own workload whilst adapting to changing circumstances throughout the day Strong IT skills and able to pick up new applications easily An independent worker who can also work well with others when necessary Working hours: 8am-5pm, Monday-Friday Holidays: 20 days +bank holidays +additional after time with company Pension Scheme provided Salary negotiable and competitive depending on experience Position available immediately Please note that due to a high volume of response; we will only be able to contact successful candidates
The Firm Our client, a Top 40 law firm in Guildford, is seeking a Junior Team Assistant to join their team, responsible for delivering the highest level of service to Partners and Fee Earners. The Opportunity The successful Junior Team Assistant will be accountable for establishing and maintaining ongoing service-based relationships with their team. They will perform a range of administrative and file management tasks as requested by Partners, Fee Earners, and members of the secretarial team, to include: Updating service users on progress and status of tasks where appropriate Supporting the Compliance & Risk Team with the completion of client due diligence, conflict checking and the Anti Money Laundering processes Creating new files and maintain and update existing files Dealing with internal and external postal deliveries and arrange couriers' services as necessary Working effectively and efficiently on the Practice Management System to log and record documents File closing and the processing of archiving and retrieval Completing searches at the request of Partners, Fee Earners and secretarial team Photocopying, printing, scanning, binding, and filing tasks Supporting the Finance team by ensuring receipts, cheques and bills are correctly loaded onto the system Any ad hoc duties as requested by the business This Junior Team Assistant opportunity is full time role, working Monday - Friday, 9:15am -5:30pm Requirements A minimum of 6 months' administration experience GCSEs graded A to C to include maths and English (or equivalent level of qualification) CILEX qualification (desirable) Vacancy Highlights Hybrid working Comprehensive benefits package A friendly team environment To be considered for this opportunity please contact Birchrose Associates for a confidential discussion. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Apr 26, 2024
Full time
The Firm Our client, a Top 40 law firm in Guildford, is seeking a Junior Team Assistant to join their team, responsible for delivering the highest level of service to Partners and Fee Earners. The Opportunity The successful Junior Team Assistant will be accountable for establishing and maintaining ongoing service-based relationships with their team. They will perform a range of administrative and file management tasks as requested by Partners, Fee Earners, and members of the secretarial team, to include: Updating service users on progress and status of tasks where appropriate Supporting the Compliance & Risk Team with the completion of client due diligence, conflict checking and the Anti Money Laundering processes Creating new files and maintain and update existing files Dealing with internal and external postal deliveries and arrange couriers' services as necessary Working effectively and efficiently on the Practice Management System to log and record documents File closing and the processing of archiving and retrieval Completing searches at the request of Partners, Fee Earners and secretarial team Photocopying, printing, scanning, binding, and filing tasks Supporting the Finance team by ensuring receipts, cheques and bills are correctly loaded onto the system Any ad hoc duties as requested by the business This Junior Team Assistant opportunity is full time role, working Monday - Friday, 9:15am -5:30pm Requirements A minimum of 6 months' administration experience GCSEs graded A to C to include maths and English (or equivalent level of qualification) CILEX qualification (desirable) Vacancy Highlights Hybrid working Comprehensive benefits package A friendly team environment To be considered for this opportunity please contact Birchrose Associates for a confidential discussion. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
HOUSING REFUGEE ASSISTANT 18.00 - 22.00PHR UMBRELLA 3 MONTHS INTITIAL CONTRACT WITH EXTENSION LIKELY HYBRID WORKING AVAILABLE Job Purpose: To give Housing Advice to the Afghan, Syrian & Ukrainian Refugee Households that approach the council for housing assistance. Be the first point of contact For telephone calls, emails and general enquiries from Ukrainian, Afghan & Syrian customers and direct to relevant persons if required Manage the data spreadsheets on excel To liaise closely with the HFU team providing appropriate advice to telephone and email enquiries. Manage the inbox To deliver an efficient and customer focussed service by processing and responding to incoming communication (post, phone, and emails), message taking, copying, scanning, and distributing information as necessary. To communicate respectfully and effectively with service users and colleagues, establish a rapport and build respectful, honest, and trusted relationships. To undertake generic administrative tasks planned for the team plus elements of work delegated by the Resettlement Officer. Ensuring tasks are completed to a consistently high-quality standard and within the agreed timescale. Ability to take on additional responsibilities under the guidance and supervision of the resettlement Officer and/or the Supply & Acquisitions Service Manager to encourage career development e.g., note taking at less complex internal planning meetings
Apr 26, 2024
Contractor
HOUSING REFUGEE ASSISTANT 18.00 - 22.00PHR UMBRELLA 3 MONTHS INTITIAL CONTRACT WITH EXTENSION LIKELY HYBRID WORKING AVAILABLE Job Purpose: To give Housing Advice to the Afghan, Syrian & Ukrainian Refugee Households that approach the council for housing assistance. Be the first point of contact For telephone calls, emails and general enquiries from Ukrainian, Afghan & Syrian customers and direct to relevant persons if required Manage the data spreadsheets on excel To liaise closely with the HFU team providing appropriate advice to telephone and email enquiries. Manage the inbox To deliver an efficient and customer focussed service by processing and responding to incoming communication (post, phone, and emails), message taking, copying, scanning, and distributing information as necessary. To communicate respectfully and effectively with service users and colleagues, establish a rapport and build respectful, honest, and trusted relationships. To undertake generic administrative tasks planned for the team plus elements of work delegated by the Resettlement Officer. Ensuring tasks are completed to a consistently high-quality standard and within the agreed timescale. Ability to take on additional responsibilities under the guidance and supervision of the resettlement Officer and/or the Supply & Acquisitions Service Manager to encourage career development e.g., note taking at less complex internal planning meetings
Pyramid8 are currently working closely with our new client based in Bradford. Our client is a well established professional firm Due to expansion our client is now looking to recruit a full time Residential Conveyancing Assistant to work full time Monday to Friday 35 hours per week 09:00-17:00. Summary of the role To provide administrative support to the Conveyancing team to assist them in the process of a varied caseload of sale and purchase transactions. The role: Opening new files and inputting new instructions onto the Case Management system (Leap) and producing the relevant letters, emails, and documents Processing client instructions, ID, proof of address and source of funds in line with the firms AML protocol Updating the Case Management system in accordance with department procedures as the matter progresses including client and lender portals Issuing contracts on sale files and assisting in dealing with replies to enquiries raised by a buyer s solicitor Ordering searches Dealing with exchanges and related paperwork Setting up and dealing with sale and purchase completions to include pre completion search requests and certificate of title submissions. Obtaining redemption figures on sale files. Issuing Mortgage reports to clients Issuing Search reports to clients Dealing with incoming post where appropriate Dealing with client and estate agents telephone enquiries where experience allows Filing, billing, photocopying, and file closing as required General administration duties for the department as required The candidate: Experience is essential with ideally 3 years experience gained within a residential conveyancing department. Proficient IT skills with experience of a case management system, lender, and Land Registry Portals. Literate and numerate Ability to work accurately in accordance with the requirements of the team Ability to deal with enquiries in a customer-friendly and effective manner Ability to work under pressure Ability to prioritise workload and meet tight deadlines A flexible and adaptable approach to work Ability to work on own initiative & as part of a team If you would like to work a professional firm, please forward your up to date CV for consideration
Apr 26, 2024
Full time
Pyramid8 are currently working closely with our new client based in Bradford. Our client is a well established professional firm Due to expansion our client is now looking to recruit a full time Residential Conveyancing Assistant to work full time Monday to Friday 35 hours per week 09:00-17:00. Summary of the role To provide administrative support to the Conveyancing team to assist them in the process of a varied caseload of sale and purchase transactions. The role: Opening new files and inputting new instructions onto the Case Management system (Leap) and producing the relevant letters, emails, and documents Processing client instructions, ID, proof of address and source of funds in line with the firms AML protocol Updating the Case Management system in accordance with department procedures as the matter progresses including client and lender portals Issuing contracts on sale files and assisting in dealing with replies to enquiries raised by a buyer s solicitor Ordering searches Dealing with exchanges and related paperwork Setting up and dealing with sale and purchase completions to include pre completion search requests and certificate of title submissions. Obtaining redemption figures on sale files. Issuing Mortgage reports to clients Issuing Search reports to clients Dealing with incoming post where appropriate Dealing with client and estate agents telephone enquiries where experience allows Filing, billing, photocopying, and file closing as required General administration duties for the department as required The candidate: Experience is essential with ideally 3 years experience gained within a residential conveyancing department. Proficient IT skills with experience of a case management system, lender, and Land Registry Portals. Literate and numerate Ability to work accurately in accordance with the requirements of the team Ability to deal with enquiries in a customer-friendly and effective manner Ability to work under pressure Ability to prioritise workload and meet tight deadlines A flexible and adaptable approach to work Ability to work on own initiative & as part of a team If you would like to work a professional firm, please forward your up to date CV for consideration
Business Assistant Hourly rate: 13.02 Working pattern: 37 hours Monday-Friday Location: West Midlands Employers Birmingham B18 6ND Length of assignment: 6 month contract with opportunity for extension! Opus People Solutions are recruiting on behalf of WMEmployers for a Business Assistant to effectively provide the provision of high quality services for both internal and external customers, addressing and improving customer expectations in collaboration with key stakeholders. This is a full time office based role. Main Duties of the role Provide high quality business support services to internal/external customers Organise meetings and events in liaison with other relevant officers Maintain general reception duties providing frontline customer response service and resolving basic queries. Take clear messages via telephone and/or email and passing them on effectively. Undertake a range of predefined routine administrative tasks. Administer business processes and systems ensuring accuracy and timely outcomes. Securely maintain complex data accurately including provision of routine management information. Maintain filing systems, entering and retrieving information from electronic databases. Receive, sort and distribute incoming/outgoing post. Undertake a range of financial administrative tasks in accordance with relevant procedures. Place orders and monitor stock as appropriate. Check and monitor office equipment bringing any issues to the attention of the supervisor. Interact sensitively, professionally and maintain confidentiality when dealing with colleagues and customers. Undertake the routine opening and closing of the office where necessary and ensure appropriate safety and security in line with agreed policies. Demonstrate continuous improvement, creative thinking and flexibility to improve performance, and meet demand across business support services. To demonstrate positive personal behaviours, being a positive role model and championing the organisations vision and values Comply with relevant statutory regulations which include (but are not limited to), health and safety, data protection, GDPR. Accommodate relevant activities or duties commensurate with the nature and grade of the post. Attend and support events both at WME offices and external venues.
Apr 26, 2024
Seasonal
Business Assistant Hourly rate: 13.02 Working pattern: 37 hours Monday-Friday Location: West Midlands Employers Birmingham B18 6ND Length of assignment: 6 month contract with opportunity for extension! Opus People Solutions are recruiting on behalf of WMEmployers for a Business Assistant to effectively provide the provision of high quality services for both internal and external customers, addressing and improving customer expectations in collaboration with key stakeholders. This is a full time office based role. Main Duties of the role Provide high quality business support services to internal/external customers Organise meetings and events in liaison with other relevant officers Maintain general reception duties providing frontline customer response service and resolving basic queries. Take clear messages via telephone and/or email and passing them on effectively. Undertake a range of predefined routine administrative tasks. Administer business processes and systems ensuring accuracy and timely outcomes. Securely maintain complex data accurately including provision of routine management information. Maintain filing systems, entering and retrieving information from electronic databases. Receive, sort and distribute incoming/outgoing post. Undertake a range of financial administrative tasks in accordance with relevant procedures. Place orders and monitor stock as appropriate. Check and monitor office equipment bringing any issues to the attention of the supervisor. Interact sensitively, professionally and maintain confidentiality when dealing with colleagues and customers. Undertake the routine opening and closing of the office where necessary and ensure appropriate safety and security in line with agreed policies. Demonstrate continuous improvement, creative thinking and flexibility to improve performance, and meet demand across business support services. To demonstrate positive personal behaviours, being a positive role model and championing the organisations vision and values Comply with relevant statutory regulations which include (but are not limited to), health and safety, data protection, GDPR. Accommodate relevant activities or duties commensurate with the nature and grade of the post. Attend and support events both at WME offices and external venues.
Job Title: Receptionist / HR Assistant Location: Addlestone, Surrey, KT15 2QF Salary: £27,500 - £29,000 per annum (gross), depending on experience Job type: Full-time, Permanent position with 6 months' probation period Working Hours: 8.00am 6.00pm Monday to Friday Start Date: ASAP About Us: We are a highly successful Tv & Film facilities company, based in Addlestone, Surrey. About The Role: We are a Facilities Company specialising in the Film & TV industry and we are looking for a full time Receptionist who will also assist with admin duties. You will be reporting directly to the HR / Office Manager. There will be a high volume of enquiries, telephone calls and emails, so the ideal candidate will have worked in a similar role and be able to pick up the systems and processes quickly. Please note that the company does not offer sponsorship and therefore candidates must have the legal right to live and work in the UK and live a commutable distance from Addlestone to be considered for this role. Key Tasks: Between The Two Roles the Key Tasks Will Include but Are Not Limited To: Representing the business with a positive attitude and professional appearance Answering questions about products or services offered at the business Welcoming clients Keeping the reception area presentable Answering and directing phone calls Maintaining employee and department directories Assisting the HR Manager with admin duties of a sensitive nature Uphold a team effort by accomplishing related tasks as and when needed Daily intake and distribution of mail Keeping up with stationary supplies and ordering replacements/stock for the site Booking meetings Arranging couriers Providing customer and staff support Calculating timesheets Processing transactions from our onsite fuel sales Putting through electric sales and rent payments for residents What We are Looking For: Successful candidates will have at least 12 months experience in a similar role You must possess excellent communication and organisational skills You must be highly computer literate, especially with Excel, Word & Outlook You must be capable of multi-tasking reliably in a busy office environment, no two days are ever the same here Show high level of client confidentiality You must have a proactive can-do attitude Have the desire to learn and develop your skills Ideally be immediately available and able to hit the ground running Benefits: In Return, you will: Work in a fast paced and very busy office Be part of a friendly, motivated team who create a fun and enjoyable working environment Receive 20 paid holiday days (plus bank holidays) On-site parking available Please click the APPLY button to submit your CV and Cover Letter for this role. Candidates with experience or relevant job titles of; Receptionist, Office Administrator, Administration, Administration Clerk, Business Administrator, Company Receptionist, Admin Assistant, Office Administrator, Office Assistant, General Administration, Customer Service Administrator, Client Services Admin, Client Services Support, Human Resources Executive, HR Assistant, HR Support, HR Administrator, Support Administrator may also be considered for this role.
Apr 26, 2024
Full time
Job Title: Receptionist / HR Assistant Location: Addlestone, Surrey, KT15 2QF Salary: £27,500 - £29,000 per annum (gross), depending on experience Job type: Full-time, Permanent position with 6 months' probation period Working Hours: 8.00am 6.00pm Monday to Friday Start Date: ASAP About Us: We are a highly successful Tv & Film facilities company, based in Addlestone, Surrey. About The Role: We are a Facilities Company specialising in the Film & TV industry and we are looking for a full time Receptionist who will also assist with admin duties. You will be reporting directly to the HR / Office Manager. There will be a high volume of enquiries, telephone calls and emails, so the ideal candidate will have worked in a similar role and be able to pick up the systems and processes quickly. Please note that the company does not offer sponsorship and therefore candidates must have the legal right to live and work in the UK and live a commutable distance from Addlestone to be considered for this role. Key Tasks: Between The Two Roles the Key Tasks Will Include but Are Not Limited To: Representing the business with a positive attitude and professional appearance Answering questions about products or services offered at the business Welcoming clients Keeping the reception area presentable Answering and directing phone calls Maintaining employee and department directories Assisting the HR Manager with admin duties of a sensitive nature Uphold a team effort by accomplishing related tasks as and when needed Daily intake and distribution of mail Keeping up with stationary supplies and ordering replacements/stock for the site Booking meetings Arranging couriers Providing customer and staff support Calculating timesheets Processing transactions from our onsite fuel sales Putting through electric sales and rent payments for residents What We are Looking For: Successful candidates will have at least 12 months experience in a similar role You must possess excellent communication and organisational skills You must be highly computer literate, especially with Excel, Word & Outlook You must be capable of multi-tasking reliably in a busy office environment, no two days are ever the same here Show high level of client confidentiality You must have a proactive can-do attitude Have the desire to learn and develop your skills Ideally be immediately available and able to hit the ground running Benefits: In Return, you will: Work in a fast paced and very busy office Be part of a friendly, motivated team who create a fun and enjoyable working environment Receive 20 paid holiday days (plus bank holidays) On-site parking available Please click the APPLY button to submit your CV and Cover Letter for this role. Candidates with experience or relevant job titles of; Receptionist, Office Administrator, Administration, Administration Clerk, Business Administrator, Company Receptionist, Admin Assistant, Office Administrator, Office Assistant, General Administration, Customer Service Administrator, Client Services Admin, Client Services Support, Human Resources Executive, HR Assistant, HR Support, HR Administrator, Support Administrator may also be considered for this role.
We have a vacancy for a temporary Administrative Assistant to engage on a civil construction project based in Perth. Main responsibilities: Answering calls, dealing with any queries and follow up on all emails from other departments, sites, contractors Assisting with updating and managing all site contractor files and site documentation records Provide ad hoc administrative and reception cover as and when needed Monitoring all stock such as stationary and cleaning consumables Updating information on a day-to-day basis Assisting with visitors passes / permits for all visitors / contractors visiting site Undertake contractor inductions, as and when required Assisting with incoming post Liaising with customers to obtain signature for signed for letters and parcels Organising meetings and booking of appointments Ad-hoc duties as and when required Skills / experience: General administrative experience Strong IT skills, able to use Microsoft Word and Excel applications Excellent interpersonal and communication skills Excellent customer service skills with ability to deal professionally and politely with clients, customers and colleagues Highly organised and able to support others with their requirements Strong attention to detail and ability to meet deadlines Previous experience within a construction site would be advantageous but not essential The position will be for a period of approx. 3-6 months and can be available on either a full-time or part-time basis. Our role in supporting diversity and inclusion As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.
Apr 26, 2024
Contractor
We have a vacancy for a temporary Administrative Assistant to engage on a civil construction project based in Perth. Main responsibilities: Answering calls, dealing with any queries and follow up on all emails from other departments, sites, contractors Assisting with updating and managing all site contractor files and site documentation records Provide ad hoc administrative and reception cover as and when needed Monitoring all stock such as stationary and cleaning consumables Updating information on a day-to-day basis Assisting with visitors passes / permits for all visitors / contractors visiting site Undertake contractor inductions, as and when required Assisting with incoming post Liaising with customers to obtain signature for signed for letters and parcels Organising meetings and booking of appointments Ad-hoc duties as and when required Skills / experience: General administrative experience Strong IT skills, able to use Microsoft Word and Excel applications Excellent interpersonal and communication skills Excellent customer service skills with ability to deal professionally and politely with clients, customers and colleagues Highly organised and able to support others with their requirements Strong attention to detail and ability to meet deadlines Previous experience within a construction site would be advantageous but not essential The position will be for a period of approx. 3-6 months and can be available on either a full-time or part-time basis. Our role in supporting diversity and inclusion As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.
We are looking for an Admin Assistant to join Kimberly Clarke on a 6 month contract at the Flint Site. Job Position Purpose / Summary To provide general administrative support for the Flint Site, which incorporates the Coleshill Mill and Flint Mill manufacturing facilities. The hours are Monday to Friday 8.30am until 4.30pm. Job Position Scope Reporting to the Site Leader, the Site Administrator will work closely with the Customer Support Co-ordinator to ensure pro-active administrative support on site including diary management for key meetings, organising charity and community events, site communications, recruitment co-ordination, the purchasing of workwear, PPE, stationery, washroom facilities and hospitality requirements, and other general administration Job Position Accountabilities / Expectations Working closely with the Customer Support Co-ordinator to organise key site meetings and co-ordinating diaries for Site Leader and Senior Leadership Team including room bookings, meeting room organisation, set up and hospitality, and general administration needs for the site Raising the profile of Kimberly-Clark within the local community, Flint Site by pro-actively establishing networks outside of the organisation for fund raising charity and community events Maintaining and keeping up to date the site Sharepoint intranet, site notice boards, communications folders, newsletters and site distribution lists in both manufacturing facilities Co-ordination and supporting the recruitment process for all site leaders including contacting candidates, arranging interview times, sending invites, booking rooms, preparing interview packs Site requisitioner and purchase order owner for: o Work Wear o Personal Protective Equipment, (PPE) o Prescription Safety Glasses o Site Washroom (Free of Charge) Supplies o Stationery Co-ordination of effective recognition on site by distributing Christmas vouchers, ad hoc recognition vouchers, breakfasts / lunches, retirement and leaving cakes, collections and cards Process owner to ensure mill bonus data is collated in a timely manner and submitted twice annually by deadline to ensure accurate payroll processing Maintaining documents for standard work and standard reports including crisis management contact lists, supporting Safety meetings and producing safety reports Ensuring the distribution of all employee postal communications Other ad-hoc or project based data input/transfer Qualifications / Education / Experience / Skills Required A good level of general education,and have a proven track record in providing administrative support to a team. The job holder must also have strong communication skills with the ability to liaise with others and form strong relationships both internally and externally to the organisation, adopting a professional and competent approach to all tasks. They must also be pro-active with a can-do attitude, have good organisational skills and be able to co-ordinate activities across the business. They will have exceptional attention to detail, and have a methodical and organised approach to work. They will be flexible and adaptive to change, with the ability to pick up new tasks and assignments quickly. Specialized or Essential Knowledge Required (Optional) Strong IT skills, specifically in Microsoft office including Outlook diary management, internet and bespoke systems. Start: ASAP Duration: 6 months plus Location: Flint Site Rate: 26 per hour If you're interested, please reply with your CV. Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.
Apr 26, 2024
Contractor
We are looking for an Admin Assistant to join Kimberly Clarke on a 6 month contract at the Flint Site. Job Position Purpose / Summary To provide general administrative support for the Flint Site, which incorporates the Coleshill Mill and Flint Mill manufacturing facilities. The hours are Monday to Friday 8.30am until 4.30pm. Job Position Scope Reporting to the Site Leader, the Site Administrator will work closely with the Customer Support Co-ordinator to ensure pro-active administrative support on site including diary management for key meetings, organising charity and community events, site communications, recruitment co-ordination, the purchasing of workwear, PPE, stationery, washroom facilities and hospitality requirements, and other general administration Job Position Accountabilities / Expectations Working closely with the Customer Support Co-ordinator to organise key site meetings and co-ordinating diaries for Site Leader and Senior Leadership Team including room bookings, meeting room organisation, set up and hospitality, and general administration needs for the site Raising the profile of Kimberly-Clark within the local community, Flint Site by pro-actively establishing networks outside of the organisation for fund raising charity and community events Maintaining and keeping up to date the site Sharepoint intranet, site notice boards, communications folders, newsletters and site distribution lists in both manufacturing facilities Co-ordination and supporting the recruitment process for all site leaders including contacting candidates, arranging interview times, sending invites, booking rooms, preparing interview packs Site requisitioner and purchase order owner for: o Work Wear o Personal Protective Equipment, (PPE) o Prescription Safety Glasses o Site Washroom (Free of Charge) Supplies o Stationery Co-ordination of effective recognition on site by distributing Christmas vouchers, ad hoc recognition vouchers, breakfasts / lunches, retirement and leaving cakes, collections and cards Process owner to ensure mill bonus data is collated in a timely manner and submitted twice annually by deadline to ensure accurate payroll processing Maintaining documents for standard work and standard reports including crisis management contact lists, supporting Safety meetings and producing safety reports Ensuring the distribution of all employee postal communications Other ad-hoc or project based data input/transfer Qualifications / Education / Experience / Skills Required A good level of general education,and have a proven track record in providing administrative support to a team. The job holder must also have strong communication skills with the ability to liaise with others and form strong relationships both internally and externally to the organisation, adopting a professional and competent approach to all tasks. They must also be pro-active with a can-do attitude, have good organisational skills and be able to co-ordinate activities across the business. They will have exceptional attention to detail, and have a methodical and organised approach to work. They will be flexible and adaptive to change, with the ability to pick up new tasks and assignments quickly. Specialized or Essential Knowledge Required (Optional) Strong IT skills, specifically in Microsoft office including Outlook diary management, internet and bespoke systems. Start: ASAP Duration: 6 months plus Location: Flint Site Rate: 26 per hour If you're interested, please reply with your CV. Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.
Are you an organised and proactive individual looking to kick-start your career as an Assistant Office Manager? Our client, a small, specialist business in need of administrative support, is seeking a talented individual to join their team. This is a fantastic opportunity for someone who is ready to take on a challenging and varied role in a fast-paced environment. Responsibilities: Assist with office management duties, including paying invoices and updating spreadsheets. Input timesheets and generate reports from the time recording system. Produce invoices and reconcile sales ledger on a regular basis. Handle VAT returns and ensure they are filed accurately. Manage the day-to-day operations of the office, including insurance and facilities management. Negotiate contracts with suppliers, ensuring cost-effective solutions. Maintain an up-to-date client database. As an Assistant Office Manager, you will also take on administrative duties, providing essential support to the team: Answer and redirect phone calls, taking messages as necessary. Handle incoming and outgoing mail and prepare client letters. Perform necessary client checks on various systems. Manage the inbox and schedule for senior staff members. Conduct research and assist with document preparation. Coordinate meetings and attend as required. Take care of general office administration tasks, such as ordering supplies and archiving documents. Requirements: Excellent organisational and time management skills. Strong attention to detail and the ability to prioritise tasks effectively. Proficient in Microsoft Office Suite and other relevant software. Excellent communication and interpersonal skills. Previous experience in a similar administrative role would be an advantage. A proactive and positive attitude, with the ability to work well under pressure. In return, our client offers a salary range of 23,000 to 25,000 per year, as well as a supportive and friendly working environment. This is a permanent, full-time position, providing stability and room for growth within the organisation. If you are ready to step into a challenging and rewarding role as an Assistant Office Manager, apply now with your updated CV. Join our client's team and make a valuable contribution to their success. Office Angels is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 26, 2024
Full time
Are you an organised and proactive individual looking to kick-start your career as an Assistant Office Manager? Our client, a small, specialist business in need of administrative support, is seeking a talented individual to join their team. This is a fantastic opportunity for someone who is ready to take on a challenging and varied role in a fast-paced environment. Responsibilities: Assist with office management duties, including paying invoices and updating spreadsheets. Input timesheets and generate reports from the time recording system. Produce invoices and reconcile sales ledger on a regular basis. Handle VAT returns and ensure they are filed accurately. Manage the day-to-day operations of the office, including insurance and facilities management. Negotiate contracts with suppliers, ensuring cost-effective solutions. Maintain an up-to-date client database. As an Assistant Office Manager, you will also take on administrative duties, providing essential support to the team: Answer and redirect phone calls, taking messages as necessary. Handle incoming and outgoing mail and prepare client letters. Perform necessary client checks on various systems. Manage the inbox and schedule for senior staff members. Conduct research and assist with document preparation. Coordinate meetings and attend as required. Take care of general office administration tasks, such as ordering supplies and archiving documents. Requirements: Excellent organisational and time management skills. Strong attention to detail and the ability to prioritise tasks effectively. Proficient in Microsoft Office Suite and other relevant software. Excellent communication and interpersonal skills. Previous experience in a similar administrative role would be an advantage. A proactive and positive attitude, with the ability to work well under pressure. In return, our client offers a salary range of 23,000 to 25,000 per year, as well as a supportive and friendly working environment. This is a permanent, full-time position, providing stability and room for growth within the organisation. If you are ready to step into a challenging and rewarding role as an Assistant Office Manager, apply now with your updated CV. Join our client's team and make a valuable contribution to their success. Office Angels is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
ROLE SUMMARY As a Logistics Assistant, you will play a pivotal role in facilitating the seamless coordination of logistics operations, ensuring the efficient and timely transportation of goods between the UK and Africa. From managing inventory and overseeing shipments to maintaining regulatory compliance and supporting internal and external stakeholders, you will contribute significantly to optimising logistics processes and enhancing supply chain management effectiveness. RESPONSIBILITIES Input project-related data, particularly shipping information/documents. Conduct data collection and consolidation tasks. Maintain organised records, filing systems, and databases pertinent to logistics operations. Manage supplier, customer, and project/enquiry files. Record delivery schedules and packing specifications provided by suppliers. Process supplier invoices, Goods Received Notes (GRN), and associated documentation. Prepare correspondence, reports, and Excel spreadsheets as required. Liaise with external IT support when necessary. Collaborate with shipping and warehouse partners. Coordinate inbound and outbound cargo and freight activities. Monitor and record logistics costs in alignment with budgetary requirements. Contribute to logistics process optimisation initiatives to enhance efficiency and reduce costs. Assist in resolving transportation or delivery issues promptly. Monitor and track shipments to ensure timely delivery, addressing any delays or discrepancies as needed. SKILLS AND EXPERIENCE Exceptional verbal and written communication skills. Strong administrative proficiency. Meticulous attention to detail and accuracy in work. Proficiency in composing professional emails and creating spreadsheets. Adept problem-solving abilities. Excellent planning and organisational skills. Proficient in Microsoft Office suite. Enthusiastic, highly organised, and self-motivated. Confident telephone manner.
Apr 26, 2024
Full time
ROLE SUMMARY As a Logistics Assistant, you will play a pivotal role in facilitating the seamless coordination of logistics operations, ensuring the efficient and timely transportation of goods between the UK and Africa. From managing inventory and overseeing shipments to maintaining regulatory compliance and supporting internal and external stakeholders, you will contribute significantly to optimising logistics processes and enhancing supply chain management effectiveness. RESPONSIBILITIES Input project-related data, particularly shipping information/documents. Conduct data collection and consolidation tasks. Maintain organised records, filing systems, and databases pertinent to logistics operations. Manage supplier, customer, and project/enquiry files. Record delivery schedules and packing specifications provided by suppliers. Process supplier invoices, Goods Received Notes (GRN), and associated documentation. Prepare correspondence, reports, and Excel spreadsheets as required. Liaise with external IT support when necessary. Collaborate with shipping and warehouse partners. Coordinate inbound and outbound cargo and freight activities. Monitor and record logistics costs in alignment with budgetary requirements. Contribute to logistics process optimisation initiatives to enhance efficiency and reduce costs. Assist in resolving transportation or delivery issues promptly. Monitor and track shipments to ensure timely delivery, addressing any delays or discrepancies as needed. SKILLS AND EXPERIENCE Exceptional verbal and written communication skills. Strong administrative proficiency. Meticulous attention to detail and accuracy in work. Proficiency in composing professional emails and creating spreadsheets. Adept problem-solving abilities. Excellent planning and organisational skills. Proficient in Microsoft Office suite. Enthusiastic, highly organised, and self-motivated. Confident telephone manner.
Job Title: Assessment Assistant Location: Colchester Pay: 12.08 per hour +Holiday, Pension & Adecco Benefits Hours: Monday-Friday 9-5pm - 35hrs per week Contract Details: Temporary - 8 weeks - Starting on June 3, 2024, and ending on July 26, 2024. Responsibilities: Provide administrative support for the day-to-day operation of Exam Board arrangements within Assessment team. Collaborate with colleagues to support the operation of the University's Exam Boards and communicate students' results. Build and maintain productive relationships with key contacts. Respond to assessment queries from students using various channels (CRM, live chat, emails, and telephone) with accuracy and empathy. Gain understanding of assessment policies and provide basic guidance to students. Be a positive team player, contributing ideas and ensuring effective teamwork to deliver team objectives. Embrace continuous improvement and contribute to enhancing the team's work. Understand team goals and deliver tasks within the given context, ensuring timely completion and flexibility in work prioritisation. Experience/Knowledge: Recent administrative experience in a relevant environment. Experience or willingness to learn using bespoke databases and electronic systems. Experience with Live Chat and CRM preferred. Ability to work independently and within a team, demonstrating a team-focused attitude. Skills/Abilities: Strong organisational and administrative skills with attention to detail. Excellent written and oral communication skills, maintaining a calm and friendly manner even under pressure. Ability to work independently, prioritise tasks, and manage deadlines. Good interpersonal skills, building effective relationships. Proficiency in Microsoft Office (Word, Excel, and Outlook). A commitment to maintaining confidentiality Join the Assessment team and contribute to the smooth operation of the Exam Boards while supporting students in their assessment journey. Apply now for this exciting opportunity! Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 26, 2024
Seasonal
Job Title: Assessment Assistant Location: Colchester Pay: 12.08 per hour +Holiday, Pension & Adecco Benefits Hours: Monday-Friday 9-5pm - 35hrs per week Contract Details: Temporary - 8 weeks - Starting on June 3, 2024, and ending on July 26, 2024. Responsibilities: Provide administrative support for the day-to-day operation of Exam Board arrangements within Assessment team. Collaborate with colleagues to support the operation of the University's Exam Boards and communicate students' results. Build and maintain productive relationships with key contacts. Respond to assessment queries from students using various channels (CRM, live chat, emails, and telephone) with accuracy and empathy. Gain understanding of assessment policies and provide basic guidance to students. Be a positive team player, contributing ideas and ensuring effective teamwork to deliver team objectives. Embrace continuous improvement and contribute to enhancing the team's work. Understand team goals and deliver tasks within the given context, ensuring timely completion and flexibility in work prioritisation. Experience/Knowledge: Recent administrative experience in a relevant environment. Experience or willingness to learn using bespoke databases and electronic systems. Experience with Live Chat and CRM preferred. Ability to work independently and within a team, demonstrating a team-focused attitude. Skills/Abilities: Strong organisational and administrative skills with attention to detail. Excellent written and oral communication skills, maintaining a calm and friendly manner even under pressure. Ability to work independently, prioritise tasks, and manage deadlines. Good interpersonal skills, building effective relationships. Proficiency in Microsoft Office (Word, Excel, and Outlook). A commitment to maintaining confidentiality Join the Assessment team and contribute to the smooth operation of the Exam Boards while supporting students in their assessment journey. Apply now for this exciting opportunity! Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Hybrid working (3 days office - Waterloo) Our client is an ambitious and fast growing not for profit organisation, that aims to improve gender diversity in the finance sector by inspiring women to join and succeed in the sector. Reporting to the Head of Member Services, we are looking for an energetic, super organised and analytical individual, who will be responsible for the delivery of the firm's mentoring programme. The candidate will be responsible for all aspects, including supporting and monitoring the existing UK and International mentoring programmes run by European Chapters and the development and delivery of new programmes. In this exciting time of growth, our client is seeking a highly organised and proactive individual with exceptional interpersonal and communication skills, who can work to deadlines and multi-task. Ideally, we are looking for candidates who have had some previous project/programme support experience to support operations and processes administratively. Role Insight: Programme Management : Key point of contact for Mentees and Mentor providing information, support and co-ordinating with committee members as needed. Project managing the mentoring process beginning to end Work with Head of Member Services and sponsor team on supporting sponsor firms, and identify potential mentees and mentors for programmes. Support committees with pairing process, conflict checks and pair recognitions Scheduling and minuting and actioning UK committee meetings Committee and Board Reporting Reporting on applications and pairing data to committees and board as required Use CRM and other data to provide regular KPI information and other strategic reviews Assist with finance reporting including the collection of data for organisational KPI's Budget tracking for some mentoring events and costs for UK & international networks Events & Communication Developing and managing all mentoring events for UK mentee programmes Provide event management support to international committees ( updating documents, budgets, project support) Creating member related resources for Member Portal including videos, article links etc Please send your CV in the first instance. Salary will be dependent upon experience Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs. At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all. Love Success is proud to serve as an Employment Agency for this vacancy.
Apr 26, 2024
Full time
Hybrid working (3 days office - Waterloo) Our client is an ambitious and fast growing not for profit organisation, that aims to improve gender diversity in the finance sector by inspiring women to join and succeed in the sector. Reporting to the Head of Member Services, we are looking for an energetic, super organised and analytical individual, who will be responsible for the delivery of the firm's mentoring programme. The candidate will be responsible for all aspects, including supporting and monitoring the existing UK and International mentoring programmes run by European Chapters and the development and delivery of new programmes. In this exciting time of growth, our client is seeking a highly organised and proactive individual with exceptional interpersonal and communication skills, who can work to deadlines and multi-task. Ideally, we are looking for candidates who have had some previous project/programme support experience to support operations and processes administratively. Role Insight: Programme Management : Key point of contact for Mentees and Mentor providing information, support and co-ordinating with committee members as needed. Project managing the mentoring process beginning to end Work with Head of Member Services and sponsor team on supporting sponsor firms, and identify potential mentees and mentors for programmes. Support committees with pairing process, conflict checks and pair recognitions Scheduling and minuting and actioning UK committee meetings Committee and Board Reporting Reporting on applications and pairing data to committees and board as required Use CRM and other data to provide regular KPI information and other strategic reviews Assist with finance reporting including the collection of data for organisational KPI's Budget tracking for some mentoring events and costs for UK & international networks Events & Communication Developing and managing all mentoring events for UK mentee programmes Provide event management support to international committees ( updating documents, budgets, project support) Creating member related resources for Member Portal including videos, article links etc Please send your CV in the first instance. Salary will be dependent upon experience Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs. At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all. Love Success is proud to serve as an Employment Agency for this vacancy.
Role: Permanent EA to Team of 8 Company: Leading Private Equity firm Location: Mayfair Salary: 60K plus 30% yearly bonus & amazing benefits Office Angels are recruiting for an Executive Assistant to 2 Senior MDs and Team of 6 - including 2 MD's and 4 Associates - Team of 8 Our client, a leading private equity firm, is seeking a highly experienced and professional Executive Assistant (EA) to provide exceptional support to 2 Senior Managing Directors and their team of 6. This is a permanent, full-time role based in W1G, with a competitive salary starting at £60,000 per year plus 30% bonus & benefits. The successful candidate will have at least 8 years of experience in similar roles, demonstrating excellent IT skills including proficiency in MS Word, Outlook, Excel, and Teams. As a team player, you will be expected to interact professionally and politely, with strong communication skills and the ability to take direction and proactively engage as required. Discretion and maintaining confidentiality are essential qualities for this position, along with diligence in cyber awareness and protection against phishing and social engineering attacks. As the EA, your responsibilities will encompass various administrative tasks to ensure smooth operations. These include booking travel and transport, managing diaries, organising meetings and events, maintaining databases and filing systems, submitting expenses, and assisting with personal tasks for the Senior Managing Directors. Additionally, you will be expected to provide reception cover when necessary and run errands to support the team. Our client offers a highly competitive compensation package, which includes a salary of £60,000 per year, with a bonus of around 30% paid in December. Employees can also benefit from a comprehensive pension plan, with the company contributing 10% and the employee contributing 3%. Additionally, the organisation provides 30 days of annual leave plus bank holidays, private medical coverage with Vitality, private dental insurance with CIGNA, and life assurance equal to 4 times the annual salary, along with short and long-term disability cover. If you are a proactive and experienced EA seeking a challenging yet rewarding opportunity within the finance industry, our client's organisation is the perfect place for you to thrive. Join their dynamic team and contribute to their success while enjoying a supportive and inclusive work environment. Please send your CV directly to: To apply for this role, please submit your application with a comprehensive CV and a cover letter that highlights your relevant experience and skills. We look forward to receiving your application and considering you for this exciting opportunity as an Executive Assistant to 2 Senior MDs and a talented team of 6. Office Angels is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 26, 2024
Full time
Role: Permanent EA to Team of 8 Company: Leading Private Equity firm Location: Mayfair Salary: 60K plus 30% yearly bonus & amazing benefits Office Angels are recruiting for an Executive Assistant to 2 Senior MDs and Team of 6 - including 2 MD's and 4 Associates - Team of 8 Our client, a leading private equity firm, is seeking a highly experienced and professional Executive Assistant (EA) to provide exceptional support to 2 Senior Managing Directors and their team of 6. This is a permanent, full-time role based in W1G, with a competitive salary starting at £60,000 per year plus 30% bonus & benefits. The successful candidate will have at least 8 years of experience in similar roles, demonstrating excellent IT skills including proficiency in MS Word, Outlook, Excel, and Teams. As a team player, you will be expected to interact professionally and politely, with strong communication skills and the ability to take direction and proactively engage as required. Discretion and maintaining confidentiality are essential qualities for this position, along with diligence in cyber awareness and protection against phishing and social engineering attacks. As the EA, your responsibilities will encompass various administrative tasks to ensure smooth operations. These include booking travel and transport, managing diaries, organising meetings and events, maintaining databases and filing systems, submitting expenses, and assisting with personal tasks for the Senior Managing Directors. Additionally, you will be expected to provide reception cover when necessary and run errands to support the team. Our client offers a highly competitive compensation package, which includes a salary of £60,000 per year, with a bonus of around 30% paid in December. Employees can also benefit from a comprehensive pension plan, with the company contributing 10% and the employee contributing 3%. Additionally, the organisation provides 30 days of annual leave plus bank holidays, private medical coverage with Vitality, private dental insurance with CIGNA, and life assurance equal to 4 times the annual salary, along with short and long-term disability cover. If you are a proactive and experienced EA seeking a challenging yet rewarding opportunity within the finance industry, our client's organisation is the perfect place for you to thrive. Join their dynamic team and contribute to their success while enjoying a supportive and inclusive work environment. Please send your CV directly to: To apply for this role, please submit your application with a comprehensive CV and a cover letter that highlights your relevant experience and skills. We look forward to receiving your application and considering you for this exciting opportunity as an Executive Assistant to 2 Senior MDs and a talented team of 6. Office Angels is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Your new company This Global Business Management Consultancy has a passion for powering their clients in terms of sales, value and profit. They help businesses grow by using their personalised scientific methods and digital abilities to address real-life challenges. With 2000 people across 30 offices worldwide, they have had a vacancy arise for a PA to join their London team in supporting 3 Partners on an interim basis for 5 months. Your new role Joining a supportive community of 3 PAs within the London side of the business, this position will be providing support to three partners - the majority of the support being given to two of the partners, and ad-hoc support to a third if/when required. At this time, the duties of the role will include, but are not limited to, the following: Diary management, Comprehensive domestic and international travel arrangements eg; Canada, USA, South Africa, tec, Meeting arrangement - in person and virtual using Teams and Zoom, Ad hoc team support to one Partner's team of consultants if necessary. What you'll need to succeed Prior recent experience as a Personal or Executive Assistant is a necessity. Experience within a professional services firm supporting at Partner level are also a requirement. What you'll get in return The business operates on a hybrid working pattern - 50% in office and 50% remote over the course of two weeks. Naturally, some flexibility may be needed for business needs. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Apr 26, 2024
Seasonal
Your new company This Global Business Management Consultancy has a passion for powering their clients in terms of sales, value and profit. They help businesses grow by using their personalised scientific methods and digital abilities to address real-life challenges. With 2000 people across 30 offices worldwide, they have had a vacancy arise for a PA to join their London team in supporting 3 Partners on an interim basis for 5 months. Your new role Joining a supportive community of 3 PAs within the London side of the business, this position will be providing support to three partners - the majority of the support being given to two of the partners, and ad-hoc support to a third if/when required. At this time, the duties of the role will include, but are not limited to, the following: Diary management, Comprehensive domestic and international travel arrangements eg; Canada, USA, South Africa, tec, Meeting arrangement - in person and virtual using Teams and Zoom, Ad hoc team support to one Partner's team of consultants if necessary. What you'll need to succeed Prior recent experience as a Personal or Executive Assistant is a necessity. Experience within a professional services firm supporting at Partner level are also a requirement. What you'll get in return The business operates on a hybrid working pattern - 50% in office and 50% remote over the course of two weeks. Naturally, some flexibility may be needed for business needs. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Job Title: Personal Assistant Location: Bromley Salary: £35k-£40k Hours : 8-5pm Monday to Friday ( Please note this role is fully office based ) We are seeking a highly organized and professional Personal Assistant for one of our Bromley based clients to provide comprehensive support to two Directors and the Executive Operations Officer (EOO). The successful candidate will manage schedules, coordinate meetings, handle correspondence, and execute various administrative tasks with precision and confidentiality, ensuring the leadership team operates seamlessly and efficiently. Day to Day of the role: Manage and coordinate the Directors' & EOO's calendars, including scheduling meetings, appointments, and travel arrangements, while proactively resolving scheduling conflicts. Act as the primary point of contact for the Directors, screening and prioritizing incoming communications, including emails, phone calls, and correspondence. Draft and prepare professional correspondence, reports, presentations, and other documents on behalf of the Directors. Arrange and coordinate meetings, conferences, and events, including logistics such as venue booking, catering, and audiovisual setup. Prepare meeting agendas and documents, ensuring all necessary materials are available in advance, and take minutes during meetings. Provide general administrative support, including managing files, organizing documents, and binding reports. Assist in the preparation and processing of expense reports, invoices, and other financial documents. Maintain accurate records and databases, conduct research, and gather data as required for various projects or initiatives. Build and maintain effective working relationships with internal and external stakeholders. Required Skills & Qualifications: Proven experience as a Personal Assistant or similar administrative role. Excellent organizational and time-management skills. Strong communication and interpersonal abilities. Proficiency in MS Office and other office management tools. Ability to handle confidential information with discretion. Attention to detail and problem-solving skills. Professionalism and the ability to work under pressure. Benefits: Competitive salary package. Opportunities for professional development. Dynamic and supportive work environment. If you are interested , please apply asap and if successful I will be in touch with you
Apr 26, 2024
Full time
Job Title: Personal Assistant Location: Bromley Salary: £35k-£40k Hours : 8-5pm Monday to Friday ( Please note this role is fully office based ) We are seeking a highly organized and professional Personal Assistant for one of our Bromley based clients to provide comprehensive support to two Directors and the Executive Operations Officer (EOO). The successful candidate will manage schedules, coordinate meetings, handle correspondence, and execute various administrative tasks with precision and confidentiality, ensuring the leadership team operates seamlessly and efficiently. Day to Day of the role: Manage and coordinate the Directors' & EOO's calendars, including scheduling meetings, appointments, and travel arrangements, while proactively resolving scheduling conflicts. Act as the primary point of contact for the Directors, screening and prioritizing incoming communications, including emails, phone calls, and correspondence. Draft and prepare professional correspondence, reports, presentations, and other documents on behalf of the Directors. Arrange and coordinate meetings, conferences, and events, including logistics such as venue booking, catering, and audiovisual setup. Prepare meeting agendas and documents, ensuring all necessary materials are available in advance, and take minutes during meetings. Provide general administrative support, including managing files, organizing documents, and binding reports. Assist in the preparation and processing of expense reports, invoices, and other financial documents. Maintain accurate records and databases, conduct research, and gather data as required for various projects or initiatives. Build and maintain effective working relationships with internal and external stakeholders. Required Skills & Qualifications: Proven experience as a Personal Assistant or similar administrative role. Excellent organizational and time-management skills. Strong communication and interpersonal abilities. Proficiency in MS Office and other office management tools. Ability to handle confidential information with discretion. Attention to detail and problem-solving skills. Professionalism and the ability to work under pressure. Benefits: Competitive salary package. Opportunities for professional development. Dynamic and supportive work environment. If you are interested , please apply asap and if successful I will be in touch with you
Bell Cornwall Recruitment
Lichfield, Staffordshire
Private Client Legal Assistant Location: Lichfield Salary: (phone number removed) PART-TIME OFFICE-BASED BCR/OO/11034 Bell Cornwall Recruitment are pleased to be hiring for a part-time Private Client Legal Assistant to join a client-focused firm. Key Responsibilities: Administrative duties including diary management, inbox management, and booking appointments Excellent customer service for client interaction and handling queries Working closely with the internal team to provide support when required Supporting the fee earners with billing and other financial duties Preparing and constructing letters Organising and correctly filing documents The ideal candidate: Experience of 3 years as a legal assistant Excellent time management skills Excellent interpersonal skills to build client relationships and work well within a team Tech savvy Please apply now to succeed in this role as a Private Client Legal Assistant. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Apr 26, 2024
Full time
Private Client Legal Assistant Location: Lichfield Salary: (phone number removed) PART-TIME OFFICE-BASED BCR/OO/11034 Bell Cornwall Recruitment are pleased to be hiring for a part-time Private Client Legal Assistant to join a client-focused firm. Key Responsibilities: Administrative duties including diary management, inbox management, and booking appointments Excellent customer service for client interaction and handling queries Working closely with the internal team to provide support when required Supporting the fee earners with billing and other financial duties Preparing and constructing letters Organising and correctly filing documents The ideal candidate: Experience of 3 years as a legal assistant Excellent time management skills Excellent interpersonal skills to build client relationships and work well within a team Tech savvy Please apply now to succeed in this role as a Private Client Legal Assistant. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
I currently am looking to recruit an Assistant Acoustics Engineer to work for a household name in acoustical engineering consultancy to be based remotely across London and the surrounding areas. Our client offers a balanced mix of projects across the environmental noise and building acoustics projects in a range of sectors, upon joining this dynamic set up you will recieve close one to one mentorship with the company's Director and senior team offering you guidance and training along every step of the way! Due to an increased workload, my client is in need of an assistant level acoustician to join the company. This role involves all areas of acoustics including; Environmental Noise and Vibration, Industrial and occupation noise and vibration, and building and architectural acoustics. For this role you need to be degree qualified in Acoustics or a closely related field, full clean driving licence and preferably have some working experience in Acoustics. Knowledge and understanding of working regulations. Duties will include- Undertaking noise surveys and assessments. Making acoustical calculations. Noise modelling using specialist software. Carrying out project administration. Supporting senior staff. Report writing. This is a broad role, covering all aspects of acoustic consultancy. Not only will be able to develop your skills across the board, but you will also have the opportunity to find which area you would be most suited to. The opportunity to join a world consultancy provides you with the chance to increase your technical expertise whilst developing your professional skill set and career. My client provides an excellent salary and benefits package to its employees and prides itself on providing the best training and support from senior staff. For more information or for further vacancies within the Acoustic sector please contact Amir Gharaati of Penguin Recruitment directly on (phone number removed). Alternatively you can email your CV in and we'll call you back. Emails to: (url removed)
Apr 26, 2024
Full time
I currently am looking to recruit an Assistant Acoustics Engineer to work for a household name in acoustical engineering consultancy to be based remotely across London and the surrounding areas. Our client offers a balanced mix of projects across the environmental noise and building acoustics projects in a range of sectors, upon joining this dynamic set up you will recieve close one to one mentorship with the company's Director and senior team offering you guidance and training along every step of the way! Due to an increased workload, my client is in need of an assistant level acoustician to join the company. This role involves all areas of acoustics including; Environmental Noise and Vibration, Industrial and occupation noise and vibration, and building and architectural acoustics. For this role you need to be degree qualified in Acoustics or a closely related field, full clean driving licence and preferably have some working experience in Acoustics. Knowledge and understanding of working regulations. Duties will include- Undertaking noise surveys and assessments. Making acoustical calculations. Noise modelling using specialist software. Carrying out project administration. Supporting senior staff. Report writing. This is a broad role, covering all aspects of acoustic consultancy. Not only will be able to develop your skills across the board, but you will also have the opportunity to find which area you would be most suited to. The opportunity to join a world consultancy provides you with the chance to increase your technical expertise whilst developing your professional skill set and career. My client provides an excellent salary and benefits package to its employees and prides itself on providing the best training and support from senior staff. For more information or for further vacancies within the Acoustic sector please contact Amir Gharaati of Penguin Recruitment directly on (phone number removed). Alternatively you can email your CV in and we'll call you back. Emails to: (url removed)
Executive Assistant/Administrator Up to £40,000 DOE Location - Northwest London Full-Time, Permanent Office based Is this the role for you: Seeking a dynamic individual for an exciting Executive Assistant/Administrator opportunity for a Wellness company based in Northwest London? We are actively seeking a proactive Executive Assistant/Administrator to join our clients forward-thinking team. What you will do: Embark on a captivating journey as Executive Assistant/Administrator, where you orchestrate a symphony of tasks. Your mission: deliver impeccable administrative and secretarial assistance to esteemed board members, from the CEO to the Senior Vice-President. Dive into drafting and proofreading documents, orchestrating travel logistics, and mastering the art of screening calls and organising meetings, among other pivotal administrative responsibilities. What you will need: We seek a collaborative team player adept at communication skills. Attention to detail and composure under pressure are essential. Apply now if you're ready to excel in a dynamic environment where your skills and abilities are valued and nurtured. If you are a proactive and highly motivated individual with a passion for delivering exceptional Executive Assistant/Administrator support, we would like to hear from you. Apply now for consideration.
Apr 26, 2024
Full time
Executive Assistant/Administrator Up to £40,000 DOE Location - Northwest London Full-Time, Permanent Office based Is this the role for you: Seeking a dynamic individual for an exciting Executive Assistant/Administrator opportunity for a Wellness company based in Northwest London? We are actively seeking a proactive Executive Assistant/Administrator to join our clients forward-thinking team. What you will do: Embark on a captivating journey as Executive Assistant/Administrator, where you orchestrate a symphony of tasks. Your mission: deliver impeccable administrative and secretarial assistance to esteemed board members, from the CEO to the Senior Vice-President. Dive into drafting and proofreading documents, orchestrating travel logistics, and mastering the art of screening calls and organising meetings, among other pivotal administrative responsibilities. What you will need: We seek a collaborative team player adept at communication skills. Attention to detail and composure under pressure are essential. Apply now if you're ready to excel in a dynamic environment where your skills and abilities are valued and nurtured. If you are a proactive and highly motivated individual with a passion for delivering exceptional Executive Assistant/Administrator support, we would like to hear from you. Apply now for consideration.
Job Title: Team Assistant Contract: Permanent Hours: Full Time, 37.5 hours, 09:00 - 17:30, Monday to Friday Location: Solihull, hybrid working available Salary: £30,000 - £35,000 + bonus Benefits: 25 days holiday plus bank holidays, flexible hours, pension contribution of 9%, private health care, subsided canteen and free parking available A fantastic opportunity has arisen for a dedicated Team Assistant to join our global, award-winning client based in impressive offices near Solihull. The successful candidate will bring a wealth of administration experience contributing to the team by bringing support and adding value. Duties include: Provide daily administrative support to management including: Diary management Arranging meetings Maintaining an effective filing system Monitoring incoming emails Maintaining an invoice tracker and liaising with Accounts Payable Provide administrative support to the wider team including: Preparation of reports Letter writing Minute taking PowerPoint presentations Arranging internal and external meetings Organise site visits, large meetings, workshops and other events. Coordinate and process tender applications. Attend weekly meetings and quarterly workshops with the support team. Skills and experience required: Experience in a similar role providing administrative support to a team. A high degree of self-management, initiative, and a positive work ethic. Strong IT skills including Microsoft office. Great customer service and communication skills. Excellent organisation skills and able to multitask. Strong attention to detail and accuracy. Ability to work in a fast-paced role. Preferred to have a driver's licence. If you feel that you have the necessary skills and experience required to fulfil this role, apply or get in touch for more information. If successful, one of our consultants will be in touch via phone or email for a confidential conversation about your experience, skills and suitability for the role. Please check your spam folder for any missed communication from us and ensure your contact details are up to date. If you are already registered with Tirebuck Recruitment or Allocate Recruitment, please contact your consultant to discuss suitability for this position. Tirebuck Recruitment and Allocate Recruitment only operate in the UK and can only process applications from candidates who are currently eligible to live and work in the UK. We operate a strict equal opportunities policy. Tirebuck Recruitment and Allocate Recruitment are divisions of Tirebuck Recruitment Ltd. Tirebuck Recruitment Ltd acts as an employment agency for permanent recruitment and an employment business for temporary recruitment as defined by the Conduct of Employment Agencies and Employment Business Regulations 2003.
Apr 26, 2024
Full time
Job Title: Team Assistant Contract: Permanent Hours: Full Time, 37.5 hours, 09:00 - 17:30, Monday to Friday Location: Solihull, hybrid working available Salary: £30,000 - £35,000 + bonus Benefits: 25 days holiday plus bank holidays, flexible hours, pension contribution of 9%, private health care, subsided canteen and free parking available A fantastic opportunity has arisen for a dedicated Team Assistant to join our global, award-winning client based in impressive offices near Solihull. The successful candidate will bring a wealth of administration experience contributing to the team by bringing support and adding value. Duties include: Provide daily administrative support to management including: Diary management Arranging meetings Maintaining an effective filing system Monitoring incoming emails Maintaining an invoice tracker and liaising with Accounts Payable Provide administrative support to the wider team including: Preparation of reports Letter writing Minute taking PowerPoint presentations Arranging internal and external meetings Organise site visits, large meetings, workshops and other events. Coordinate and process tender applications. Attend weekly meetings and quarterly workshops with the support team. Skills and experience required: Experience in a similar role providing administrative support to a team. A high degree of self-management, initiative, and a positive work ethic. Strong IT skills including Microsoft office. Great customer service and communication skills. Excellent organisation skills and able to multitask. Strong attention to detail and accuracy. Ability to work in a fast-paced role. Preferred to have a driver's licence. If you feel that you have the necessary skills and experience required to fulfil this role, apply or get in touch for more information. If successful, one of our consultants will be in touch via phone or email for a confidential conversation about your experience, skills and suitability for the role. Please check your spam folder for any missed communication from us and ensure your contact details are up to date. If you are already registered with Tirebuck Recruitment or Allocate Recruitment, please contact your consultant to discuss suitability for this position. Tirebuck Recruitment and Allocate Recruitment only operate in the UK and can only process applications from candidates who are currently eligible to live and work in the UK. We operate a strict equal opportunities policy. Tirebuck Recruitment and Allocate Recruitment are divisions of Tirebuck Recruitment Ltd. Tirebuck Recruitment Ltd acts as an employment agency for permanent recruitment and an employment business for temporary recruitment as defined by the Conduct of Employment Agencies and Employment Business Regulations 2003.
JOB TITLE: Personal Assistant LOCATION : Abbey Wood SALARY : £14.00 - £16.000 per hour TERM : Temporary with the opportunity to go permanent for the right candidate HOURS : Monday - Friday 8.30am - 5.00pm (35 hours per week) BENEFITS : Weekly Pay, Access to discount schemes, Free Parking We are seeking a dedicated and organised Personal Assistant to join our client's team and contribute to the smooth operation of their business. As the PA, you will play a crucial role in supporting the functions of the Clinical Lead. The day to day duties in your new job would be: To deliver an effective and efficient administrative service to the Clinical Lead. To be responsible for planning events including meetings, workshops, conferences etc. Act as the first point of contact for all communications and visitors for the Clinical Lead. Manage and prioritise all incoming and outgoing correspondence ensuring that all deadlines are met. Co-ordinate and prioritise the diary, arrange meetings, visits and appointments both internally and externally and ensure that all participants have the relevant information. Identify and book appropriate venues for events, organising the room layout and equipment requirements and refreshments where appropriate. Confirm attendance at events, booking accommodation and making travel arrangements where required etc. Minute meetings as required, circulate, update and publish in a timely manner. Assist with the production of PowerPoint presentations, correspondence and reports for the Director of Care Services. We'd love to speak to candidates who have: Proven experience working within a similar role Proficient IT skills in Word, Excel and Outlook Ability to convey information clearly and accurately both orally and in writing Systematic and thorough working approach with the ability to work independently Immediately availability and happy to commit to a temporary position AMAZING Benefits of becoming an Office Angels Temp: Weekly Pay Up to 28 days annual leave Dedicated consultant to support your job search First opportunity to see permanent positions Access to free eyecare vouchers Temp of the Month awards Timesheets can be completed on mobile devices Perks at work Discount schemes Access to Well-being platforms Next steps If you're interested in the above role, are available to start immediately and have the skills and attributes listed above then please send me your most up to date CV today.Alternatively if you are not looking for a new role but you have friends, family or colleagues who are looking for a new role, please send them our way! We have a fantastic Refer a Friend Scheme below where you will receive a £100 voucher if we place them! T&Cs apply. All you need to do is ask them to send their CV to us and quote your name in the email to say you recommended them. Unfortunately, due to the volume of responses we receive we are unable to respond to everyone however if you are shortlisted, we will contact you within 48 hours. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 26, 2024
Full time
JOB TITLE: Personal Assistant LOCATION : Abbey Wood SALARY : £14.00 - £16.000 per hour TERM : Temporary with the opportunity to go permanent for the right candidate HOURS : Monday - Friday 8.30am - 5.00pm (35 hours per week) BENEFITS : Weekly Pay, Access to discount schemes, Free Parking We are seeking a dedicated and organised Personal Assistant to join our client's team and contribute to the smooth operation of their business. As the PA, you will play a crucial role in supporting the functions of the Clinical Lead. The day to day duties in your new job would be: To deliver an effective and efficient administrative service to the Clinical Lead. To be responsible for planning events including meetings, workshops, conferences etc. Act as the first point of contact for all communications and visitors for the Clinical Lead. Manage and prioritise all incoming and outgoing correspondence ensuring that all deadlines are met. Co-ordinate and prioritise the diary, arrange meetings, visits and appointments both internally and externally and ensure that all participants have the relevant information. Identify and book appropriate venues for events, organising the room layout and equipment requirements and refreshments where appropriate. Confirm attendance at events, booking accommodation and making travel arrangements where required etc. Minute meetings as required, circulate, update and publish in a timely manner. Assist with the production of PowerPoint presentations, correspondence and reports for the Director of Care Services. We'd love to speak to candidates who have: Proven experience working within a similar role Proficient IT skills in Word, Excel and Outlook Ability to convey information clearly and accurately both orally and in writing Systematic and thorough working approach with the ability to work independently Immediately availability and happy to commit to a temporary position AMAZING Benefits of becoming an Office Angels Temp: Weekly Pay Up to 28 days annual leave Dedicated consultant to support your job search First opportunity to see permanent positions Access to free eyecare vouchers Temp of the Month awards Timesheets can be completed on mobile devices Perks at work Discount schemes Access to Well-being platforms Next steps If you're interested in the above role, are available to start immediately and have the skills and attributes listed above then please send me your most up to date CV today.Alternatively if you are not looking for a new role but you have friends, family or colleagues who are looking for a new role, please send them our way! We have a fantastic Refer a Friend Scheme below where you will receive a £100 voucher if we place them! T&Cs apply. All you need to do is ask them to send their CV to us and quote your name in the email to say you recommended them. Unfortunately, due to the volume of responses we receive we are unable to respond to everyone however if you are shortlisted, we will contact you within 48 hours. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.