Legal Assistant/Secretary - Conveyancing Location: Bridgend Hours: Full Time Salary: £22,000 - £25,000 per annum DOE Primary Responsibilities Include: Providing full support to the clients Conveyancing Solicitors to enable them to operate efficiently. Preparing correspondence using their case management system. Attending to clients both on the telephone and in person. Administering filing systems which will include daily filing and the opening, closing, storage and retrieval of client files. Preparing mail and enclosures for dispatch. Arranging the scanning and photocopying of paperwork Carrying out other duties and responsibilities as required About the Person: To be a successful candidate for this role you must also have the following attributes, skills and experience: Have excellent knowledge and experience within Residential Conveyancing Demonstrate initiative and be able to undertake searches, ID checks and other work on files without dictation. Possess high levels of speed and accuracy. Have a good telephone manner and be comfortable speaking with clients both on the telephone and in person. Be highly organised, methodical and adaptable.
Apr 29, 2024
Full time
Legal Assistant/Secretary - Conveyancing Location: Bridgend Hours: Full Time Salary: £22,000 - £25,000 per annum DOE Primary Responsibilities Include: Providing full support to the clients Conveyancing Solicitors to enable them to operate efficiently. Preparing correspondence using their case management system. Attending to clients both on the telephone and in person. Administering filing systems which will include daily filing and the opening, closing, storage and retrieval of client files. Preparing mail and enclosures for dispatch. Arranging the scanning and photocopying of paperwork Carrying out other duties and responsibilities as required About the Person: To be a successful candidate for this role you must also have the following attributes, skills and experience: Have excellent knowledge and experience within Residential Conveyancing Demonstrate initiative and be able to undertake searches, ID checks and other work on files without dictation. Possess high levels of speed and accuracy. Have a good telephone manner and be comfortable speaking with clients both on the telephone and in person. Be highly organised, methodical and adaptable.
Teams Administrator Location: Birmingham City Centre Salary: 22,000 FULL-TIME IN OFFICE BCR/OO/11045 Bell Cornwall Recruitment are pleased to present the role of a Teams Administrator. Our client is an international law firm that pride themselves on diversity and inclusion. They are searching for a professional administrator to support all departments with all administration tasks in this varied role. Key responsibilities include but are not limited to: Supporting the fee earner team Building relationships with clients File management-opening and closing, creating an systematic order Facilitating internal and external firm seminars Preparing documents Liaising with third-party search providers and local authorities to secure official documents Using the internal system and portal service Administrative duties including scanning, photocopying and printing Supporting and covering admin staff in other departments as needed Mail delivery-assisting with incoming and outgoing posts Acting as Front of House to provide reception cover when needed The successful candidate: A proactive attitude and willingness to be involved in various duties Being self-sufficient to take own initiative and work independently when needed Ability to work well within a team when needed Discretion to handle confidential and private matters Flexibility to work outside of normal working hours occasionally when needed Knowledge and experience using Microsoft Office Experience in a similar administrative role Meticulous attention to detail Time management and ability to prioritise effectively If a Teams Administrator sounds like your next successful role, please apply now! Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Apr 29, 2024
Full time
Teams Administrator Location: Birmingham City Centre Salary: 22,000 FULL-TIME IN OFFICE BCR/OO/11045 Bell Cornwall Recruitment are pleased to present the role of a Teams Administrator. Our client is an international law firm that pride themselves on diversity and inclusion. They are searching for a professional administrator to support all departments with all administration tasks in this varied role. Key responsibilities include but are not limited to: Supporting the fee earner team Building relationships with clients File management-opening and closing, creating an systematic order Facilitating internal and external firm seminars Preparing documents Liaising with third-party search providers and local authorities to secure official documents Using the internal system and portal service Administrative duties including scanning, photocopying and printing Supporting and covering admin staff in other departments as needed Mail delivery-assisting with incoming and outgoing posts Acting as Front of House to provide reception cover when needed The successful candidate: A proactive attitude and willingness to be involved in various duties Being self-sufficient to take own initiative and work independently when needed Ability to work well within a team when needed Discretion to handle confidential and private matters Flexibility to work outside of normal working hours occasionally when needed Knowledge and experience using Microsoft Office Experience in a similar administrative role Meticulous attention to detail Time management and ability to prioritise effectively If a Teams Administrator sounds like your next successful role, please apply now! Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Your new company A well established and growing law firm based in central Oxford is currently looking for a Facilities & Administrative Assistant to join the growing team on a permanent basis. Your new role As an Admin and Facilities Assistant, you will provide administrative, and facilities support to the team in the Oxford office. You will be reporting to the facilities manager, and you will work closely with the administration team, ensuring the smooth operation of the facilities functions. You will welcome visitors into the office in a professional manner, liaise with landlords and agents to ensure all maintenance requirements are covered and contractors are booked in for appointments as/when needed. You will arrange incoming and outgoing mail, office stationery and equipment and will also get involved in physical and digital filing of legal documents. You will deal with online expense claims and travel for the lawyers as well as providing support with copying, scanning and printing documents. What you'll need to succeed To succeed in this role, you will have strong attention to detail, organisational and communication skills, and the ability to establish strong relationships. The ideal candidate will have previous administrative and front of house experience, a good understanding of Microsoft Office systems and will be comfortable with technology and data inputting. Experience within a facilities role is preferred but not essential. What you'll get in return This position is based full time in the office, Monday to Friday. The client offers a competitive salary up to £25,000 based on experience and a great benefits package as well as an opportunity to progress over time. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Apr 29, 2024
Full time
Your new company A well established and growing law firm based in central Oxford is currently looking for a Facilities & Administrative Assistant to join the growing team on a permanent basis. Your new role As an Admin and Facilities Assistant, you will provide administrative, and facilities support to the team in the Oxford office. You will be reporting to the facilities manager, and you will work closely with the administration team, ensuring the smooth operation of the facilities functions. You will welcome visitors into the office in a professional manner, liaise with landlords and agents to ensure all maintenance requirements are covered and contractors are booked in for appointments as/when needed. You will arrange incoming and outgoing mail, office stationery and equipment and will also get involved in physical and digital filing of legal documents. You will deal with online expense claims and travel for the lawyers as well as providing support with copying, scanning and printing documents. What you'll need to succeed To succeed in this role, you will have strong attention to detail, organisational and communication skills, and the ability to establish strong relationships. The ideal candidate will have previous administrative and front of house experience, a good understanding of Microsoft Office systems and will be comfortable with technology and data inputting. Experience within a facilities role is preferred but not essential. What you'll get in return This position is based full time in the office, Monday to Friday. The client offers a competitive salary up to £25,000 based on experience and a great benefits package as well as an opportunity to progress over time. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Job Title: Administrative Assistant Location: Wantage Job Type: Permanent Hours: Full Time - Mon-Fri - 40 hours per week Job Purpose To provide an effective administration support service to the Directors, Clients, Business Development and Operational Managers and keeping detailed and accurate records. To provide a friendly and professional service to clients, prospective clients, colleagues and visitors. Provide administrative support within the company. Assist in the collation and preparation of quotations and tender returns. Raise invoice advice notes and any relevant pay advices. Collate Audit information and any other relevant contract information in order to complete monthly reports for clients Key Result Areas Greeting visitors and telephone callers promptly and routing their enquiries efficiently and effectively. Assist PA & senior managers with daily organisational tasks Meet with visitors and assist with general support Answer and direct phone calls Plan meetings and take detailed minutes Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Maintain contact lists Book travel arrangements where required Act as the point of contact for internal and external clients Order items required by clients as instructed by your Line Manager Principal Responsibilities First point of contact for all callers, visitors and contractors at the site: Screening all calls, establishing the caller and content of the call, as well as confirming exact contact details. Ensuring telephone messages are conveyed promptly, accurately, efficiently, courteously and with discretion. Ensuring visitors are welcomed with courtesy and in a professional manner. Briefing visitors on the Emergency Procedures relevant to the head office building and making sure that access is only given to the appropriate area as determined by the host. Ensuring requests are dealt with in a timely manner and action is taken appropriately. Liaison with couriers regarding collection times, ensuring all documentation has been prepared in readiness. Arranging meetings, ensuring that commitments and competing demands are efficiently managed and future needs anticipated, meeting all business priorities. Ensuring production of documents (for both internal and external circulation) is in line with quality standards. Ensuring all documents are recorded and handled in line with security and information management guidelines. General administration duties: Maintenance and updating of appropriate files and directories to ensure staff have access to the most factual information, promoting efficient working. Typing of correspondence, reports and other documentation as required. Assistance with copying, emailing, scanning, laminating and binding. Any additional administrative tasks as requested. Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS Word in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Quality aspects To follow and ensure staff follow standard operating procedures to maintain BS EN ISO 9001: 2008, OHSAS 18001:2007 and ISO 14001:2004 compliance. To demonstrate values in regard to customer service, courtesy to all work colleagues and other agency professionals. Personal development To participate in the staff appraisal programme, identifying personal strengths and weaknesses and personal development needs. Other duties Other duties that may be required as requested by the management team. It is against the law to smoke inside any premises or company vehicles. You may smoke within a designated smoking area outside the building. Complete confidentiality regarding client details and work practices is essential under the Data Protection Act 1994 and if breached, could result in disciplinary action and possibly dismissal. Hawk 3 Talent Solutions are operating as an employment agency To Apply please follow the application process for the site this job is advertised on or send your CV to . By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. To view our full Privacy Policy please visit our website. Hawk 3 Talent Solutions are committed to the selection, recruitment and development of the best people, basing judgements solely on suitability for the job. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future.
Apr 29, 2024
Full time
Job Title: Administrative Assistant Location: Wantage Job Type: Permanent Hours: Full Time - Mon-Fri - 40 hours per week Job Purpose To provide an effective administration support service to the Directors, Clients, Business Development and Operational Managers and keeping detailed and accurate records. To provide a friendly and professional service to clients, prospective clients, colleagues and visitors. Provide administrative support within the company. Assist in the collation and preparation of quotations and tender returns. Raise invoice advice notes and any relevant pay advices. Collate Audit information and any other relevant contract information in order to complete monthly reports for clients Key Result Areas Greeting visitors and telephone callers promptly and routing their enquiries efficiently and effectively. Assist PA & senior managers with daily organisational tasks Meet with visitors and assist with general support Answer and direct phone calls Plan meetings and take detailed minutes Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Maintain contact lists Book travel arrangements where required Act as the point of contact for internal and external clients Order items required by clients as instructed by your Line Manager Principal Responsibilities First point of contact for all callers, visitors and contractors at the site: Screening all calls, establishing the caller and content of the call, as well as confirming exact contact details. Ensuring telephone messages are conveyed promptly, accurately, efficiently, courteously and with discretion. Ensuring visitors are welcomed with courtesy and in a professional manner. Briefing visitors on the Emergency Procedures relevant to the head office building and making sure that access is only given to the appropriate area as determined by the host. Ensuring requests are dealt with in a timely manner and action is taken appropriately. Liaison with couriers regarding collection times, ensuring all documentation has been prepared in readiness. Arranging meetings, ensuring that commitments and competing demands are efficiently managed and future needs anticipated, meeting all business priorities. Ensuring production of documents (for both internal and external circulation) is in line with quality standards. Ensuring all documents are recorded and handled in line with security and information management guidelines. General administration duties: Maintenance and updating of appropriate files and directories to ensure staff have access to the most factual information, promoting efficient working. Typing of correspondence, reports and other documentation as required. Assistance with copying, emailing, scanning, laminating and binding. Any additional administrative tasks as requested. Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS Word in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Quality aspects To follow and ensure staff follow standard operating procedures to maintain BS EN ISO 9001: 2008, OHSAS 18001:2007 and ISO 14001:2004 compliance. To demonstrate values in regard to customer service, courtesy to all work colleagues and other agency professionals. Personal development To participate in the staff appraisal programme, identifying personal strengths and weaknesses and personal development needs. Other duties Other duties that may be required as requested by the management team. It is against the law to smoke inside any premises or company vehicles. You may smoke within a designated smoking area outside the building. Complete confidentiality regarding client details and work practices is essential under the Data Protection Act 1994 and if breached, could result in disciplinary action and possibly dismissal. Hawk 3 Talent Solutions are operating as an employment agency To Apply please follow the application process for the site this job is advertised on or send your CV to . By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. To view our full Privacy Policy please visit our website. Hawk 3 Talent Solutions are committed to the selection, recruitment and development of the best people, basing judgements solely on suitability for the job. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future.
Randstad Perm Professionals
Cardiff, South Glamorgan
Job title: Conveyancing Legal AssistantSalary: £30,000 - £45,000 Location: CardiffContract: PermanentWork Days: Full time, Monday - FridayOur client is a fast growing law firm, and are looking for a new Conveyancing Legal Assistant to join their Cardiff Office. The role of the Conveyancing Legal Assistant is to provide effective support to their Conveyancing Team.Main responsibilities: - Providing full support to our Solicitors to enable them to operate efficiently- Preparing correspondence using our case management system- Attending clients both on the telephone and in person- Administering filing systems which will include daily filing and the opening, closing, storage and retrieval of client files- Preparing mail and enclosures for dispatch- Diary Management- Arranging the scanning and photocopying of paperwork- Audio type from dictation- Carrying out other duties and responsibilities as required- Deal with routine client correspondence and queriesTo be a successful candidate for this role you must also have the following attributes, skills and experience:- Have excellent knowledge and experience within residential conveyancing- Demonstrate initiative and be able to undertake searches & ID checks- Possess high levels of speed and accuracy- Excellent audio typing from dictation skills- Have a good telephone manner and be comfortable speaking with clients both on the telephone and in person- Be highly organised, methodical, and adaptableBenefits: 25 days annual leave plus bank holidays Christmas shut down Pension scheme Bonus scheme Wellbeing services Regular incentives and referral rewards Personal development plans with regular reviewsRandstad Business Support acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Business Support is an equal opportunities employer and decisions are made on merits alone.
Apr 29, 2024
Full time
Job title: Conveyancing Legal AssistantSalary: £30,000 - £45,000 Location: CardiffContract: PermanentWork Days: Full time, Monday - FridayOur client is a fast growing law firm, and are looking for a new Conveyancing Legal Assistant to join their Cardiff Office. The role of the Conveyancing Legal Assistant is to provide effective support to their Conveyancing Team.Main responsibilities: - Providing full support to our Solicitors to enable them to operate efficiently- Preparing correspondence using our case management system- Attending clients both on the telephone and in person- Administering filing systems which will include daily filing and the opening, closing, storage and retrieval of client files- Preparing mail and enclosures for dispatch- Diary Management- Arranging the scanning and photocopying of paperwork- Audio type from dictation- Carrying out other duties and responsibilities as required- Deal with routine client correspondence and queriesTo be a successful candidate for this role you must also have the following attributes, skills and experience:- Have excellent knowledge and experience within residential conveyancing- Demonstrate initiative and be able to undertake searches & ID checks- Possess high levels of speed and accuracy- Excellent audio typing from dictation skills- Have a good telephone manner and be comfortable speaking with clients both on the telephone and in person- Be highly organised, methodical, and adaptableBenefits: 25 days annual leave plus bank holidays Christmas shut down Pension scheme Bonus scheme Wellbeing services Regular incentives and referral rewards Personal development plans with regular reviewsRandstad Business Support acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Business Support is an equal opportunities employer and decisions are made on merits alone.
Our client is a well-established successful property organisation in Liverpool who are currently seeking an experienced BLOCK PROPERTY ASSISTANT to join their Block Management and Lettings team. Based out of their modern city centre office, you will provide administrative support to the senior members whilst providing excellent customer care to their clients, as well as other ad-hoc duties. Responsibilities and duties include: Being first point of contact for any related enquiries Assist the block manager with setting up files, issuing works orders and processing invoices. Monitor contractors performance and log insurance claims Maintenance of databases Monitor and review CCTV systems General admin support to the accounts team with credit control and routine scanning and recording of documents Health and safety inspections, monthly and weekly Compliance Testing, Fire Alarm, Emergency Lighting, AOV's etc. Obtain meter readings at all Blocks where applicable Issue Landlord Electric, Gas, Water meter readings to their respective suppliers for correct usage Liaison with the client/lessees and contactors as directed Set up and review approved contactor list Undertake/Monitor a range of ad hoc enquiries, surveys and customer feedback reports To register for study and become a member of the Institute of Residential Property Management (IRPM). To effectively respond to your inhouse mentor and undertake studies and reviews as directed. To ensure the performance of your duties are consistent with the company's procedure relating to equal opportunities. Our client is offering a basic salary of up to £25,000. Other benefits include: 25 days holiday plus bank holiday An additional day off for your birthday Pension scheme Medical Cash Plan Death in Service Employee Assistance Program This is a fantastic opportunity not to be missed. Please send your CV to Stephanie Jones to be considered for the role. Clifton Gray is a specialist property recruitment company. We specialise in placing property professionals within architecture, residential property, and commercial property, from entry level through to senior appointments. If you are currently working within the property sector, and you would like to hear more about how Clifton Gray can guide you through your next career move, please get in touch.
Apr 28, 2024
Full time
Our client is a well-established successful property organisation in Liverpool who are currently seeking an experienced BLOCK PROPERTY ASSISTANT to join their Block Management and Lettings team. Based out of their modern city centre office, you will provide administrative support to the senior members whilst providing excellent customer care to their clients, as well as other ad-hoc duties. Responsibilities and duties include: Being first point of contact for any related enquiries Assist the block manager with setting up files, issuing works orders and processing invoices. Monitor contractors performance and log insurance claims Maintenance of databases Monitor and review CCTV systems General admin support to the accounts team with credit control and routine scanning and recording of documents Health and safety inspections, monthly and weekly Compliance Testing, Fire Alarm, Emergency Lighting, AOV's etc. Obtain meter readings at all Blocks where applicable Issue Landlord Electric, Gas, Water meter readings to their respective suppliers for correct usage Liaison with the client/lessees and contactors as directed Set up and review approved contactor list Undertake/Monitor a range of ad hoc enquiries, surveys and customer feedback reports To register for study and become a member of the Institute of Residential Property Management (IRPM). To effectively respond to your inhouse mentor and undertake studies and reviews as directed. To ensure the performance of your duties are consistent with the company's procedure relating to equal opportunities. Our client is offering a basic salary of up to £25,000. Other benefits include: 25 days holiday plus bank holiday An additional day off for your birthday Pension scheme Medical Cash Plan Death in Service Employee Assistance Program This is a fantastic opportunity not to be missed. Please send your CV to Stephanie Jones to be considered for the role. Clifton Gray is a specialist property recruitment company. We specialise in placing property professionals within architecture, residential property, and commercial property, from entry level through to senior appointments. If you are currently working within the property sector, and you would like to hear more about how Clifton Gray can guide you through your next career move, please get in touch.
Administrator Pay rate - £12 - £12.50 Temporary ongoing Full time Monday - Friday (Term time only) 08:30 - 16:30 Immediate start Based in Basingstoke REED Business Support are recruiting on behalf of a client for an experienced Administrator. As an Administrator your duties will include: Arranging staff cover and ensuring work is provided. Support with Health & Safety administration. Support with Exams administration. Providing administrative support to the whole team. Answering the phone when required. Cover and support for Admin Assistant when required. Filing, scanning, photocopying. Carrying out any ad-hoc requirements to support the team. Requirements: Good organisational skills Excellent IT skills - Word, Excel, and general knowledge of SharePoint is advantageous. Confident and friendly telephone manner Ability to interact with a wide range of people. Understanding of working with vulnerable young people and the importance of safeguarding, confidentiality and GDPR. Please note you will need to undergo a DBS check for this position. To be considered for this position you must Apply Online or contact Hannah Rice in the Reed Basingstoke office. If successfully shortlisted, you will receive a call from one of our consultants. We are unable to respond to all applicants and if you do not hear from a consultant within 10 days then unfortunately on this occasion you have not been shortlisted and we suggest you keep a look out for future roles advertised by REED Business Support Basingstoke
Apr 28, 2024
Full time
Administrator Pay rate - £12 - £12.50 Temporary ongoing Full time Monday - Friday (Term time only) 08:30 - 16:30 Immediate start Based in Basingstoke REED Business Support are recruiting on behalf of a client for an experienced Administrator. As an Administrator your duties will include: Arranging staff cover and ensuring work is provided. Support with Health & Safety administration. Support with Exams administration. Providing administrative support to the whole team. Answering the phone when required. Cover and support for Admin Assistant when required. Filing, scanning, photocopying. Carrying out any ad-hoc requirements to support the team. Requirements: Good organisational skills Excellent IT skills - Word, Excel, and general knowledge of SharePoint is advantageous. Confident and friendly telephone manner Ability to interact with a wide range of people. Understanding of working with vulnerable young people and the importance of safeguarding, confidentiality and GDPR. Please note you will need to undergo a DBS check for this position. To be considered for this position you must Apply Online or contact Hannah Rice in the Reed Basingstoke office. If successfully shortlisted, you will receive a call from one of our consultants. We are unable to respond to all applicants and if you do not hear from a consultant within 10 days then unfortunately on this occasion you have not been shortlisted and we suggest you keep a look out for future roles advertised by REED Business Support Basingstoke
Awarding and Certification Co-ordinator (12-Month Fixed-Term Contract) Kenilworth, Warwickshire (with scope for hybrid working) The Company Lantra is a leading awarding body for land-based industries in both the UK and the Republic of Ireland. We develop quality training courses and nationally recognised qualifications that are delivered through a national network of training Provider Partners. Working with a range of partners to promote the opportunities within the sector to an increasingly diverse audience, our training and qualifications are delivered to more than 116,000 learners each year across the UK. We work with businesses and other stakeholders to create innovative solutions to skills challenges. We are seeking an Awarding and Certification Co-ordinator to join us on a full-time basis, for a 12-month fixed-term contract. The Benefits - Salary of £23,500 per annum - 25 days annual leave plus bank holidays which increases with length of service - Defined contributory pension scheme or pension auto-enrolment scheme - Employee assistant scheme (health assured) - Flexible working (subject to pre-approval) - Perkbox access to over 200 exclusive perks and discounts - Medical cash plans - Enhanced maternity and adoption pay - Rewards for length of service - Health & wellbeing events and initiatives - Fee voluntary day - Employee rewards - Free Parking - Free drinks - Hybrid working potential This is an exciting opportunity for a personable customer service professional with order processing experience to join the Lantra team during an exciting period of growth. Were offering a host of tempting benefits, recognising your expertise with perks that optimise your personal and professional wellbeing. So, if youre looking for a rewarding opportunity to make a difference and grow your career, we want to hear from you! The Role As an Awarding and Certification Co-ordinator, you will be responsible for accurately processing customers orders to agreed service level agreements for the production of certificates/e-certificates and skills registration SmartCards/e-Cards. Scanning and uploading learner images, you will enter learner details onto Quartz and produce skills registration SmartCards or e-Cards. Gaining an understanding of specific rules and combinations, you will develop the knowledge to implement skills awards accurately. Managing the post, you will co-ordinate and log batches for future processing, identifying issues with paperwork and clearly communicating any errors in application to customers. Additionally, you will: - Comply with GDPR and Data Protection requirements - Professionally resolve customer enquiries - Identify opportunities to improve systems and processes - Assist with updating work instructions, policies and processes on SharePoint - Test and implement revised working practices About You To be considered as an Awarding and Certification Co-ordinator, you will need: - Experience of working within a customer service environment - Experience of processing orders rapidly and accurately - Experience of liaising with customers over the phone and in writing - Experience of operating quality systems and processes - Strong attention to detail and a methodical approach - The ability to cope with the repetitive elements of the role - At a minimum, English and Maths GCSEs at level 3 or above (or equivalent) - A full, valid driving licence and access to your own vehicle (due to our office location) We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible. Other organisations may call this role Customer Service Advisor, Customer Care Executive, Customer Service Administrator, Order Processor, Administrator, Administration Assistant, Awarding and Certification Administrator, or Customer Service Administrator. Webrecruit and Lantra are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be. So, if youre looking for an engaging role as an Awarding and Certification Co-ordinator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency. JBRP1_UKTJ
Apr 28, 2024
Full time
Awarding and Certification Co-ordinator (12-Month Fixed-Term Contract) Kenilworth, Warwickshire (with scope for hybrid working) The Company Lantra is a leading awarding body for land-based industries in both the UK and the Republic of Ireland. We develop quality training courses and nationally recognised qualifications that are delivered through a national network of training Provider Partners. Working with a range of partners to promote the opportunities within the sector to an increasingly diverse audience, our training and qualifications are delivered to more than 116,000 learners each year across the UK. We work with businesses and other stakeholders to create innovative solutions to skills challenges. We are seeking an Awarding and Certification Co-ordinator to join us on a full-time basis, for a 12-month fixed-term contract. The Benefits - Salary of £23,500 per annum - 25 days annual leave plus bank holidays which increases with length of service - Defined contributory pension scheme or pension auto-enrolment scheme - Employee assistant scheme (health assured) - Flexible working (subject to pre-approval) - Perkbox access to over 200 exclusive perks and discounts - Medical cash plans - Enhanced maternity and adoption pay - Rewards for length of service - Health & wellbeing events and initiatives - Fee voluntary day - Employee rewards - Free Parking - Free drinks - Hybrid working potential This is an exciting opportunity for a personable customer service professional with order processing experience to join the Lantra team during an exciting period of growth. Were offering a host of tempting benefits, recognising your expertise with perks that optimise your personal and professional wellbeing. So, if youre looking for a rewarding opportunity to make a difference and grow your career, we want to hear from you! The Role As an Awarding and Certification Co-ordinator, you will be responsible for accurately processing customers orders to agreed service level agreements for the production of certificates/e-certificates and skills registration SmartCards/e-Cards. Scanning and uploading learner images, you will enter learner details onto Quartz and produce skills registration SmartCards or e-Cards. Gaining an understanding of specific rules and combinations, you will develop the knowledge to implement skills awards accurately. Managing the post, you will co-ordinate and log batches for future processing, identifying issues with paperwork and clearly communicating any errors in application to customers. Additionally, you will: - Comply with GDPR and Data Protection requirements - Professionally resolve customer enquiries - Identify opportunities to improve systems and processes - Assist with updating work instructions, policies and processes on SharePoint - Test and implement revised working practices About You To be considered as an Awarding and Certification Co-ordinator, you will need: - Experience of working within a customer service environment - Experience of processing orders rapidly and accurately - Experience of liaising with customers over the phone and in writing - Experience of operating quality systems and processes - Strong attention to detail and a methodical approach - The ability to cope with the repetitive elements of the role - At a minimum, English and Maths GCSEs at level 3 or above (or equivalent) - A full, valid driving licence and access to your own vehicle (due to our office location) We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible. Other organisations may call this role Customer Service Advisor, Customer Care Executive, Customer Service Administrator, Order Processor, Administrator, Administration Assistant, Awarding and Certification Administrator, or Customer Service Administrator. Webrecruit and Lantra are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be. So, if youre looking for an engaging role as an Awarding and Certification Co-ordinator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency. JBRP1_UKTJ
Job Title : Temporary Receptionist Location: Shoreham-by-Sea Salary: £12-£13 per hour, depending upon experience Full Time: Monday-Friday, 08.30-5.30 Temporary role: Cover required from May - July Our client based in Shoreham-by-Sea is looking to hire a Receptionist on a temporary basis to provide cover. The successful candidate will act as the first point of contact for our client, welcoming guests and greeting people who visit the business in a positive manner, as well as coordinating the front desk activities. Responsibilities Greet and welcome guests on arrival Notify individuals of their guest(s) arrival and direct visitors to the appropriate floor/meeting room Answer, screen, and forward incoming phone calls Ensure Reception is tidy and presentable, with all necessary stationery, deliveries etc moved to Post Room Accept and re-direct all deliveries into the building Sort and distribute all mail to and from the office Outgoing post duties to include franking post, arranging courier deliveries, and managing the account with FedEx Provide administrative support to the Facilities Assistant Provide ad hoc administrative support to various departments (incl. scanning, copying and data input, events) Assist with keeping the meeting rooms tidy and fridge/supplies stocked Manage and co-ordinate meeting room calendars Order and maintain company stationery supplies Keep updated records of office expenses and costs Responsible for managing our fleet of company vehicles Ad hoc errands requested by the Directors, EA, HR, and Marketing Requirements Ability to work on own initiative Ability to be resourceful and proactive when issues arise Effective communication skills Good organisational skills Multitasking and time management skill, with the ability prioritise workload Customer focused Efficient in Microsoft Office applications Hands on experience with office equipment (franking machine/FedEx) highly advantageous Flexibility Basic facilities and fleet management experience For more information please contact Chloe McCausland at Clearline Recruitment
Apr 28, 2024
Full time
Job Title : Temporary Receptionist Location: Shoreham-by-Sea Salary: £12-£13 per hour, depending upon experience Full Time: Monday-Friday, 08.30-5.30 Temporary role: Cover required from May - July Our client based in Shoreham-by-Sea is looking to hire a Receptionist on a temporary basis to provide cover. The successful candidate will act as the first point of contact for our client, welcoming guests and greeting people who visit the business in a positive manner, as well as coordinating the front desk activities. Responsibilities Greet and welcome guests on arrival Notify individuals of their guest(s) arrival and direct visitors to the appropriate floor/meeting room Answer, screen, and forward incoming phone calls Ensure Reception is tidy and presentable, with all necessary stationery, deliveries etc moved to Post Room Accept and re-direct all deliveries into the building Sort and distribute all mail to and from the office Outgoing post duties to include franking post, arranging courier deliveries, and managing the account with FedEx Provide administrative support to the Facilities Assistant Provide ad hoc administrative support to various departments (incl. scanning, copying and data input, events) Assist with keeping the meeting rooms tidy and fridge/supplies stocked Manage and co-ordinate meeting room calendars Order and maintain company stationery supplies Keep updated records of office expenses and costs Responsible for managing our fleet of company vehicles Ad hoc errands requested by the Directors, EA, HR, and Marketing Requirements Ability to work on own initiative Ability to be resourceful and proactive when issues arise Effective communication skills Good organisational skills Multitasking and time management skill, with the ability prioritise workload Customer focused Efficient in Microsoft Office applications Hands on experience with office equipment (franking machine/FedEx) highly advantageous Flexibility Basic facilities and fleet management experience For more information please contact Chloe McCausland at Clearline Recruitment
Your new company A well established and growing investment firm based in Gloucester is currently looking for a Receptionist/Admin to join a team on a 12-month contract. Your new role As a receptionist / admin, you will be responsible for the below: Meet and greet clients and answering and transferring telephone calls as appropriate. General office duties, including data entry, scanning, filing and collating documentation. Project work as required and directed by the Head of Talent. Ensure reception and all meeting rooms are clean and tidy for receiving clients. You will also be responsible for preparing refreshments and arranging lunches for meetings. Manage the diaries of senior managers, including making and confirming travel and accommodation arrangements. Ensure that day-to-day Health and Safety processes in the office are undertaken, including testing the fire alarms, coordinating fire evacuations and ensuring risk assessments are completed. What you'll need to succeed To succeed in this role you will need to have good knowledge of all Microsoft programmes and understand how to set up Teams meetings.Good attention to detail and able to work accurately.A full driving licence, with a vehicle. What you'll get in return This position is based full time in the office Monday to Friday. The client offers a competitive salary of £27,000 based on experience and a great benefits package. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Apr 28, 2024
Full time
Your new company A well established and growing investment firm based in Gloucester is currently looking for a Receptionist/Admin to join a team on a 12-month contract. Your new role As a receptionist / admin, you will be responsible for the below: Meet and greet clients and answering and transferring telephone calls as appropriate. General office duties, including data entry, scanning, filing and collating documentation. Project work as required and directed by the Head of Talent. Ensure reception and all meeting rooms are clean and tidy for receiving clients. You will also be responsible for preparing refreshments and arranging lunches for meetings. Manage the diaries of senior managers, including making and confirming travel and accommodation arrangements. Ensure that day-to-day Health and Safety processes in the office are undertaken, including testing the fire alarms, coordinating fire evacuations and ensuring risk assessments are completed. What you'll need to succeed To succeed in this role you will need to have good knowledge of all Microsoft programmes and understand how to set up Teams meetings.Good attention to detail and able to work accurately.A full driving licence, with a vehicle. What you'll get in return This position is based full time in the office Monday to Friday. The client offers a competitive salary of £27,000 based on experience and a great benefits package. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Journey Recruitment Ltd
High Wycombe, Buckinghamshire
Do you have some experience with purchasing or procurement or want to get into a supply chain role? Then this amazing Supply Chain Assistant role could be perfect for you. Our client who is a large player in the medical world is looking for a reliable and enthusiastic Supply Chain Assistant to come and join their amazing team. This is a fantastic opportunity where you will be responsible for processing sales and sample orders, dealing with phone and email enquiries from customers, working to ISO procedures and making sure that queries have been answered efficiently. This Supply Chain Assistant role is based just outside of High Wycombe and is a fantastic office based opportunity. The company do however allow you to apply for 1 day working from home a week after probation. This is a full time, permanent role working between 9-5pm on a 37.5 hour week. The salary for this role is £23,500 - £25,000. What will I be doing in the Supply Chain Assistant Role? Providing excellent customer service Processing of sales and sample orders Promoting products and services at all times, whilst maintaining excellent service levels. Handling all customer related enquiries promptly and efficiently. Responding to complaints relating to service and products Dealing with administration related to product exchanges, returns and faulty stock. General administration including invoicing, scanning and credit notes. Work to targets Implement the Company s Quality Policy To provide cover to other Supply Chain roles when needed What skills and experience do I need for the Supply Chain Assistant role? Reliable, inquisitive and enthusiastic Customer Service experience Keen eye for detail Good communication and numeracy skills MS Office Skills Team player What benefits are on offer in the Supply Chain Assistant role? Contributory Pension Scheme Private Health Care Life Assurance Onsite free car parking Subsidised staff canteen Cycle to work scheme Introductory Bonus scheme Free yearly flu vaccination Discounts on selected products and services Employee Assistance Programme Health and Wellbeing Does this Supply Chain Assistant role seem like the perfect position for you? Then please do APPLY NOW!
Apr 28, 2024
Full time
Do you have some experience with purchasing or procurement or want to get into a supply chain role? Then this amazing Supply Chain Assistant role could be perfect for you. Our client who is a large player in the medical world is looking for a reliable and enthusiastic Supply Chain Assistant to come and join their amazing team. This is a fantastic opportunity where you will be responsible for processing sales and sample orders, dealing with phone and email enquiries from customers, working to ISO procedures and making sure that queries have been answered efficiently. This Supply Chain Assistant role is based just outside of High Wycombe and is a fantastic office based opportunity. The company do however allow you to apply for 1 day working from home a week after probation. This is a full time, permanent role working between 9-5pm on a 37.5 hour week. The salary for this role is £23,500 - £25,000. What will I be doing in the Supply Chain Assistant Role? Providing excellent customer service Processing of sales and sample orders Promoting products and services at all times, whilst maintaining excellent service levels. Handling all customer related enquiries promptly and efficiently. Responding to complaints relating to service and products Dealing with administration related to product exchanges, returns and faulty stock. General administration including invoicing, scanning and credit notes. Work to targets Implement the Company s Quality Policy To provide cover to other Supply Chain roles when needed What skills and experience do I need for the Supply Chain Assistant role? Reliable, inquisitive and enthusiastic Customer Service experience Keen eye for detail Good communication and numeracy skills MS Office Skills Team player What benefits are on offer in the Supply Chain Assistant role? Contributory Pension Scheme Private Health Care Life Assurance Onsite free car parking Subsidised staff canteen Cycle to work scheme Introductory Bonus scheme Free yearly flu vaccination Discounts on selected products and services Employee Assistance Programme Health and Wellbeing Does this Supply Chain Assistant role seem like the perfect position for you? Then please do APPLY NOW!
THE MEDICAL SOCIETY OF LONDON - Society Secretary and Executive Assistant JOB DESCRIPTION Start Date - Early May 2024 by arrangement. Hours of Work 35 Hours per week (10-5 daily) - some flexibility 4 Evening functions per month (5-9:30) 9 Work days in two Weeks (Alternative Fridays off) 30 Days annual leave (pro rata) plus Bank Holidays Salary £30,000 rising to £32,000 after 12 months probabtion depending on experience plus 10% contribution to company or private pension scheme. Skills Capable Office Administrator including Diary and Booking Management Customer/Client interface skills; event hosting and supporting IT Competent and regular user of WORD, EXCEL, POWERPOINT and ACCESS Use of standard office machinery (Scanning, copying, and franking etc.) Basic Food Hygiene Physically able to arrange chairs etc. for clients Role The Society Secretary is a salaried position at The Medical Society of London located in Central London (Chandos Street W1G 9EB). The post holder is responsible to The Registrar (CEO) as Line Manager and, through the Registrar, to the Charity Trustees. The post holder also has duties with the Harveian Society of London and The Hunterian Society of London. The principal duties are as follows: Preparing the Annual Programme for the three Societies, liaising with the printers, in consultation with their Presidents. Contacting Speakers for their information, preparing and distributing Meeting Notices by mail and electronically. Taking bookings from members for the Annual Programme meetings and events of the Societies and collecting the payment for events. Liaising with the Porter and Catering Staff ensuring that events are set up and supported as required, including dietary requirements. Ordering food and liaising with external caterers as necessary. Attending and co-hosting evening meetings of the Societies and other events as arranged with the Registrar. This may include one weekend annually supporting the Harveian Society in Folkestone. Supporting the Registrar in the delivery of the Annual programmes of events and assisting as requested in ensuring the efficient running of the Societies. Maintaining the databases of Fellows and Members and arranging for the annual collection of subscriptions by Direct Debit and cheques. 6. Collecting and preparing manuscripts for Transactions and forwarding to the Editor. Updating the lists required for Transactions and liaising with the Printer for the printing and distribution of Transactions. 7. Preparing the Weekly programme for Lettsom House, liaising with other event organisers for numbers and requirements, completing booking proformas and ordering catering supplies. Preparing invoices for clients and presenting them. Administering the membership of the Societies, managing applications for membership, writing to new members and updating the members databases. 10. Fulfilling the role of Executive Secretary to the Hunterian Society including liaison with the President and Council in the preparation and delivery of the annual programme of events. Welcoming and hosting clients, understanding and assisting with the AV provision in the House. Assisting with the control of entry into Lettsom House 13. Assisting the Registrar in the day-to-day management of Lettsom House as agreed and covering for the Registrar when absent. To be trained in the basics of CPR and AED usage and as a Fire Marshal. Any other roles and tasks as agreed between the job holder and the Registrar.
Apr 28, 2024
Full time
THE MEDICAL SOCIETY OF LONDON - Society Secretary and Executive Assistant JOB DESCRIPTION Start Date - Early May 2024 by arrangement. Hours of Work 35 Hours per week (10-5 daily) - some flexibility 4 Evening functions per month (5-9:30) 9 Work days in two Weeks (Alternative Fridays off) 30 Days annual leave (pro rata) plus Bank Holidays Salary £30,000 rising to £32,000 after 12 months probabtion depending on experience plus 10% contribution to company or private pension scheme. Skills Capable Office Administrator including Diary and Booking Management Customer/Client interface skills; event hosting and supporting IT Competent and regular user of WORD, EXCEL, POWERPOINT and ACCESS Use of standard office machinery (Scanning, copying, and franking etc.) Basic Food Hygiene Physically able to arrange chairs etc. for clients Role The Society Secretary is a salaried position at The Medical Society of London located in Central London (Chandos Street W1G 9EB). The post holder is responsible to The Registrar (CEO) as Line Manager and, through the Registrar, to the Charity Trustees. The post holder also has duties with the Harveian Society of London and The Hunterian Society of London. The principal duties are as follows: Preparing the Annual Programme for the three Societies, liaising with the printers, in consultation with their Presidents. Contacting Speakers for their information, preparing and distributing Meeting Notices by mail and electronically. Taking bookings from members for the Annual Programme meetings and events of the Societies and collecting the payment for events. Liaising with the Porter and Catering Staff ensuring that events are set up and supported as required, including dietary requirements. Ordering food and liaising with external caterers as necessary. Attending and co-hosting evening meetings of the Societies and other events as arranged with the Registrar. This may include one weekend annually supporting the Harveian Society in Folkestone. Supporting the Registrar in the delivery of the Annual programmes of events and assisting as requested in ensuring the efficient running of the Societies. Maintaining the databases of Fellows and Members and arranging for the annual collection of subscriptions by Direct Debit and cheques. 6. Collecting and preparing manuscripts for Transactions and forwarding to the Editor. Updating the lists required for Transactions and liaising with the Printer for the printing and distribution of Transactions. 7. Preparing the Weekly programme for Lettsom House, liaising with other event organisers for numbers and requirements, completing booking proformas and ordering catering supplies. Preparing invoices for clients and presenting them. Administering the membership of the Societies, managing applications for membership, writing to new members and updating the members databases. 10. Fulfilling the role of Executive Secretary to the Hunterian Society including liaison with the President and Council in the preparation and delivery of the annual programme of events. Welcoming and hosting clients, understanding and assisting with the AV provision in the House. Assisting with the control of entry into Lettsom House 13. Assisting the Registrar in the day-to-day management of Lettsom House as agreed and covering for the Registrar when absent. To be trained in the basics of CPR and AED usage and as a Fire Marshal. Any other roles and tasks as agreed between the job holder and the Registrar.
JOB TITLE: Legal Administrator LOCATION: Somerton, Somerset (due to location you must have your own transport) SALARY & BENEFITS: Up to £24,000 PA DOE 29 days annual leave (inclusive of Bank Holidays), a small and friendly team of 12, a growing company with progression opportunities, longstanding employees and supportive company, varied workload, team treats, a picturesque office building with open plan offices and bright interior. HOURS: 37.5 hours,Monday- Friday, 9am - 5pm (30 minute lunch break) THE COMPANY: A national company providing a professional service to both corporate companies and private clients. A growing business that takes on new clients almost every day! THE ROLE: As the Legal Administrator you will play a crucial role in supporting a small and professional team with a range of administrative tasks and support the team with initially completing a merging project. After the project is completed, you will progress into their legal team with a clear progression route to become a Legal Assistant. KEY DUTIES: Transferring information to internal database. Providing administrative support to senior members of the team. Preparing documents, accounts and spreadsheets. Organising and maintaining files and documents. Scanning files, documents and maintaining records. Assisting with client intake and communication. Covering phones and emails when necessary. Managing correspondence and communication with clients. THE CANDIDATE: Prior office based administrative experience is required with strong organisational skills and attention to detail. Proficient in MS Office suite and the ability to pick up new software. A hard working and enthusiastic 'can do' working manner with willingness to learn and expand on skills. A team player with the confidence to get involved and support where needed. Professional and presentable. Excellent communication skills to be able to liaise with clients via phone and email. NEXT STEPS Please apply online or email your CV to . If you have any questions about the position please get in touch with Elodie on . Why make Office Angels your agency of choice? CV advice and guidance. Thorough interview preparation advice and support. Weekly email updates of our most current opportunities. Support from a personable and dedicated team of experienced Consultants. We keep in touch! Once we place you in your new role, we keep in touch for your first few weeks to ensure you are happy and settled in. If we successfully find you your new role we will plant a tree in your name! Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 28, 2024
Full time
JOB TITLE: Legal Administrator LOCATION: Somerton, Somerset (due to location you must have your own transport) SALARY & BENEFITS: Up to £24,000 PA DOE 29 days annual leave (inclusive of Bank Holidays), a small and friendly team of 12, a growing company with progression opportunities, longstanding employees and supportive company, varied workload, team treats, a picturesque office building with open plan offices and bright interior. HOURS: 37.5 hours,Monday- Friday, 9am - 5pm (30 minute lunch break) THE COMPANY: A national company providing a professional service to both corporate companies and private clients. A growing business that takes on new clients almost every day! THE ROLE: As the Legal Administrator you will play a crucial role in supporting a small and professional team with a range of administrative tasks and support the team with initially completing a merging project. After the project is completed, you will progress into their legal team with a clear progression route to become a Legal Assistant. KEY DUTIES: Transferring information to internal database. Providing administrative support to senior members of the team. Preparing documents, accounts and spreadsheets. Organising and maintaining files and documents. Scanning files, documents and maintaining records. Assisting with client intake and communication. Covering phones and emails when necessary. Managing correspondence and communication with clients. THE CANDIDATE: Prior office based administrative experience is required with strong organisational skills and attention to detail. Proficient in MS Office suite and the ability to pick up new software. A hard working and enthusiastic 'can do' working manner with willingness to learn and expand on skills. A team player with the confidence to get involved and support where needed. Professional and presentable. Excellent communication skills to be able to liaise with clients via phone and email. NEXT STEPS Please apply online or email your CV to . If you have any questions about the position please get in touch with Elodie on . Why make Office Angels your agency of choice? CV advice and guidance. Thorough interview preparation advice and support. Weekly email updates of our most current opportunities. Support from a personable and dedicated team of experienced Consultants. We keep in touch! Once we place you in your new role, we keep in touch for your first few weeks to ensure you are happy and settled in. If we successfully find you your new role we will plant a tree in your name! Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
This busy SME is currently looking for an Office Assistant to join the team on a fulltime permanent basis. Office based 9-5 Duties will include: • Supporting the Accounts department with bank recs and offsets• Posting invoices and payments on sage • Sending customer statements• Managing the centralized mailbox and categorizing • Supporting with system maintenance • Petty Cash• Distribution of post• Filing, scanning, shredding• Ensure the office is tidy • Making teas and coffees • Setting up folders and files• Organizing travel and meetings• Ordering stationery • Support with project and ad hoc tasks Previous Office/Accounts experience would be beneficial
Apr 27, 2024
Full time
This busy SME is currently looking for an Office Assistant to join the team on a fulltime permanent basis. Office based 9-5 Duties will include: • Supporting the Accounts department with bank recs and offsets• Posting invoices and payments on sage • Sending customer statements• Managing the centralized mailbox and categorizing • Supporting with system maintenance • Petty Cash• Distribution of post• Filing, scanning, shredding• Ensure the office is tidy • Making teas and coffees • Setting up folders and files• Organizing travel and meetings• Ordering stationery • Support with project and ad hoc tasks Previous Office/Accounts experience would be beneficial
Full-time, permanent position based in Oxford, offering up to £25,000 per annum depending on experience. An exciting opportunity to work for a national law firm as an administration assistant has just become available! Based in Oxford, the successful applicant will be providing administrative and facilities support to executive members of the team, working alongside the firm s Executive Assistants to provide outstanding support to the firm s fee earners. Key responsibilities of the role will include: Providing administrative support to the Executive Assistants, including arranging travel, booking meeting rooms and inputting expenses Assisting the facilities management of the firm Aiding the post-completion tasks of the fee earners Communications support, including phone, email and in-person correspondence Data management; ensuring the firm s client database and contact lists are up-to-date Document management including opening and closing files, archiving, and printing, scanning and photocopying Formatting and typing documents, deeds and correspondence within the firm s formatting guidelines Prospective applicants must have previous administrative experience within a similar professional services environment, and experience building good working relationships. Applicants must have outstanding organisation, planning and attention-to-detail skills, excellent communication, and thrive working as part of a team. If you think this is the role for you, please apply online today! If you have any queries about the role contact Chloe on . Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is acting as an employment agency, and is an Equal Opportunities Employer. Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to our privacy notice which will explain how we as an organisation will manage your data on our website. If your application is successful, we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful, we will delete your application within 6 weeks and all record of your data.
Apr 27, 2024
Full time
Full-time, permanent position based in Oxford, offering up to £25,000 per annum depending on experience. An exciting opportunity to work for a national law firm as an administration assistant has just become available! Based in Oxford, the successful applicant will be providing administrative and facilities support to executive members of the team, working alongside the firm s Executive Assistants to provide outstanding support to the firm s fee earners. Key responsibilities of the role will include: Providing administrative support to the Executive Assistants, including arranging travel, booking meeting rooms and inputting expenses Assisting the facilities management of the firm Aiding the post-completion tasks of the fee earners Communications support, including phone, email and in-person correspondence Data management; ensuring the firm s client database and contact lists are up-to-date Document management including opening and closing files, archiving, and printing, scanning and photocopying Formatting and typing documents, deeds and correspondence within the firm s formatting guidelines Prospective applicants must have previous administrative experience within a similar professional services environment, and experience building good working relationships. Applicants must have outstanding organisation, planning and attention-to-detail skills, excellent communication, and thrive working as part of a team. If you think this is the role for you, please apply online today! If you have any queries about the role contact Chloe on . Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is acting as an employment agency, and is an Equal Opportunities Employer. Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to our privacy notice which will explain how we as an organisation will manage your data on our website. If your application is successful, we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful, we will delete your application within 6 weeks and all record of your data.
The Firm Our client, a Top 40 law firm in Guildford, is seeking a Junior Team Assistant to join their team, responsible for delivering the highest level of service to Partners and Fee Earners. The Opportunity The successful Junior Team Assistant will be accountable for establishing and maintaining ongoing service-based relationships with their team. They will perform a range of administrative and file management tasks as requested by Partners, Fee Earners, and members of the secretarial team, to include: Updating service users on progress and status of tasks where appropriate Supporting the Compliance & Risk Team with the completion of client due diligence, conflict checking and the Anti Money Laundering processes Creating new files and maintain and update existing files Dealing with internal and external postal deliveries and arrange couriers' services as necessary Working effectively and efficiently on the Practice Management System to log and record documents File closing and the processing of archiving and retrieval Completing searches at the request of Partners, Fee Earners and secretarial team Photocopying, printing, scanning, binding, and filing tasks Supporting the Finance team by ensuring receipts, cheques and bills are correctly loaded onto the system Any ad hoc duties as requested by the business This Junior Team Assistant opportunity is full time role, working Monday - Friday, 9:15am -5:30pm Requirements A minimum of 6 months' administration experience GCSEs graded A to C to include maths and English (or equivalent level of qualification) CILEX qualification (desirable) Vacancy Highlights Hybrid working Comprehensive benefits package A friendly team environment To be considered for this opportunity please contact Birchrose Associates for a confidential discussion. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Apr 26, 2024
Full time
The Firm Our client, a Top 40 law firm in Guildford, is seeking a Junior Team Assistant to join their team, responsible for delivering the highest level of service to Partners and Fee Earners. The Opportunity The successful Junior Team Assistant will be accountable for establishing and maintaining ongoing service-based relationships with their team. They will perform a range of administrative and file management tasks as requested by Partners, Fee Earners, and members of the secretarial team, to include: Updating service users on progress and status of tasks where appropriate Supporting the Compliance & Risk Team with the completion of client due diligence, conflict checking and the Anti Money Laundering processes Creating new files and maintain and update existing files Dealing with internal and external postal deliveries and arrange couriers' services as necessary Working effectively and efficiently on the Practice Management System to log and record documents File closing and the processing of archiving and retrieval Completing searches at the request of Partners, Fee Earners and secretarial team Photocopying, printing, scanning, binding, and filing tasks Supporting the Finance team by ensuring receipts, cheques and bills are correctly loaded onto the system Any ad hoc duties as requested by the business This Junior Team Assistant opportunity is full time role, working Monday - Friday, 9:15am -5:30pm Requirements A minimum of 6 months' administration experience GCSEs graded A to C to include maths and English (or equivalent level of qualification) CILEX qualification (desirable) Vacancy Highlights Hybrid working Comprehensive benefits package A friendly team environment To be considered for this opportunity please contact Birchrose Associates for a confidential discussion. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
HOUSING REFUGEE ASSISTANT 18.00 - 22.00PHR UMBRELLA 3 MONTHS INTITIAL CONTRACT WITH EXTENSION LIKELY HYBRID WORKING AVAILABLE Job Purpose: To give Housing Advice to the Afghan, Syrian & Ukrainian Refugee Households that approach the council for housing assistance. Be the first point of contact For telephone calls, emails and general enquiries from Ukrainian, Afghan & Syrian customers and direct to relevant persons if required Manage the data spreadsheets on excel To liaise closely with the HFU team providing appropriate advice to telephone and email enquiries. Manage the inbox To deliver an efficient and customer focussed service by processing and responding to incoming communication (post, phone, and emails), message taking, copying, scanning, and distributing information as necessary. To communicate respectfully and effectively with service users and colleagues, establish a rapport and build respectful, honest, and trusted relationships. To undertake generic administrative tasks planned for the team plus elements of work delegated by the Resettlement Officer. Ensuring tasks are completed to a consistently high-quality standard and within the agreed timescale. Ability to take on additional responsibilities under the guidance and supervision of the resettlement Officer and/or the Supply & Acquisitions Service Manager to encourage career development e.g., note taking at less complex internal planning meetings
Apr 26, 2024
Contractor
HOUSING REFUGEE ASSISTANT 18.00 - 22.00PHR UMBRELLA 3 MONTHS INTITIAL CONTRACT WITH EXTENSION LIKELY HYBRID WORKING AVAILABLE Job Purpose: To give Housing Advice to the Afghan, Syrian & Ukrainian Refugee Households that approach the council for housing assistance. Be the first point of contact For telephone calls, emails and general enquiries from Ukrainian, Afghan & Syrian customers and direct to relevant persons if required Manage the data spreadsheets on excel To liaise closely with the HFU team providing appropriate advice to telephone and email enquiries. Manage the inbox To deliver an efficient and customer focussed service by processing and responding to incoming communication (post, phone, and emails), message taking, copying, scanning, and distributing information as necessary. To communicate respectfully and effectively with service users and colleagues, establish a rapport and build respectful, honest, and trusted relationships. To undertake generic administrative tasks planned for the team plus elements of work delegated by the Resettlement Officer. Ensuring tasks are completed to a consistently high-quality standard and within the agreed timescale. Ability to take on additional responsibilities under the guidance and supervision of the resettlement Officer and/or the Supply & Acquisitions Service Manager to encourage career development e.g., note taking at less complex internal planning meetings
Full-Time, Permanent Position in Birmingham City Centre. An expanding, successful business is looking for a highly professional Personal Assistant to join their team, supporting the Director and the Director of Project Management. This shall involve typical PA responsibilities such as diary management. However, there will also be project management responsibilities that will require an individual with a proven history of excellent organisational and management skills. The primary duties and responsibilities of this shall include: Acting as right hand to the MD and Director of Project Management, supporting both to lead the business, paying focus to the day-to-day management and routines. Organise communications, both internally and externally to ensure a high level of consistency. Manage development review meetings. Attend meetings to ensure they are progressed in a timely and suitable manner. Administrative tasks such as: Diary Management, scheduling of internal and external meetings, travel arrangements and expense management. Document preparation, such as: letters, agendas, board reports, meeting papers, and checklists to deadlines. Inbox management. Managing expenses and maintaining a database of budgets and cost trackers. Typing, photocopying, scanning, binding filing and other administrative tasks. The successful candidate will need to poses the following skills and attributes: A proactive and self-motivated approach to work. Excellent IT skills, including the use of Microsoft Office, such as: Word, PowerPoint & Excel. Work well within a team. A highly professional approach to work. Excellent organisational skills. Previous experience in a similar or same role/ environment. Previous experience in a managerial position. Katie Bard is acting as an employment agency for this job listing. If this sounds like you, please apply online today! If you have any queries about the role contact Richardon . Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer. Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to our privacy notice which will explain how we as an organisation will manage your data on our website. If your application is successful, we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful, we will delete your application within 6 weeks and all record of your data.
Apr 26, 2024
Full time
Full-Time, Permanent Position in Birmingham City Centre. An expanding, successful business is looking for a highly professional Personal Assistant to join their team, supporting the Director and the Director of Project Management. This shall involve typical PA responsibilities such as diary management. However, there will also be project management responsibilities that will require an individual with a proven history of excellent organisational and management skills. The primary duties and responsibilities of this shall include: Acting as right hand to the MD and Director of Project Management, supporting both to lead the business, paying focus to the day-to-day management and routines. Organise communications, both internally and externally to ensure a high level of consistency. Manage development review meetings. Attend meetings to ensure they are progressed in a timely and suitable manner. Administrative tasks such as: Diary Management, scheduling of internal and external meetings, travel arrangements and expense management. Document preparation, such as: letters, agendas, board reports, meeting papers, and checklists to deadlines. Inbox management. Managing expenses and maintaining a database of budgets and cost trackers. Typing, photocopying, scanning, binding filing and other administrative tasks. The successful candidate will need to poses the following skills and attributes: A proactive and self-motivated approach to work. Excellent IT skills, including the use of Microsoft Office, such as: Word, PowerPoint & Excel. Work well within a team. A highly professional approach to work. Excellent organisational skills. Previous experience in a similar or same role/ environment. Previous experience in a managerial position. Katie Bard is acting as an employment agency for this job listing. If this sounds like you, please apply online today! If you have any queries about the role contact Richardon . Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer. Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to our privacy notice which will explain how we as an organisation will manage your data on our website. If your application is successful, we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful, we will delete your application within 6 weeks and all record of your data.
Douglas Scott Legal Recruitment
Witney, Oxfordshire
I'm delighted to be working with a leading law firm in Witney going through a fantastic period of growth an expansion. As a result, they are keen to add a Private Client Legal Secretary to their team. Ideally, they would like to recruit a Legal Secretary with experience of working for partners and fee earners in a Private Client department. Duties and responsibilities of the Legal Secretary in Private Client: Audio typing (Big Hand) Typing and drafting correspondence Amending documents Diary Management Booking meetings Assisting with and drafting bills Arranging and booking travel and accommodation Opening, maintaining and closing files Archiving files Updating and maintaining databases Scanning and preparing documentation General administration ie. filing, faxing, photocopying etc Having worked with this leading firm for some time, I know of their excellent standard of work, and opportunities for progression and development.A competitive salary and holiday package is on offer with pension contribution and training. If you are keen to be considered for this Private Client Legal Secretary role, please apply directly, call me for a confidential conversation today.
Apr 26, 2024
Full time
I'm delighted to be working with a leading law firm in Witney going through a fantastic period of growth an expansion. As a result, they are keen to add a Private Client Legal Secretary to their team. Ideally, they would like to recruit a Legal Secretary with experience of working for partners and fee earners in a Private Client department. Duties and responsibilities of the Legal Secretary in Private Client: Audio typing (Big Hand) Typing and drafting correspondence Amending documents Diary Management Booking meetings Assisting with and drafting bills Arranging and booking travel and accommodation Opening, maintaining and closing files Archiving files Updating and maintaining databases Scanning and preparing documentation General administration ie. filing, faxing, photocopying etc Having worked with this leading firm for some time, I know of their excellent standard of work, and opportunities for progression and development.A competitive salary and holiday package is on offer with pension contribution and training. If you are keen to be considered for this Private Client Legal Secretary role, please apply directly, call me for a confidential conversation today.
Purpose of the Job The post provides business and administrative support to individuals, teams or departments as appropriate. Main Areas of Responsibility Duties may involve a combination of the following tasks: Utilise software packages such as Microsoft Office, and preparation of letters and documentation according to local procedures and statutory/ legal requirements Update and manage computer databases and spreadsheets, provide reports and assist in compiling information such as statutory returns, manage and track expenditure Provide professional support to Senior Officers and Managers dealing with confidential and sensitive matters, answer telephone calls and provide information as a first point of contact Undertake a range of administrative duties such as note and minute taking, filing, faxing, scanning and photocopying and deal with all general matters including cash handling, correspondence, invoices and timesheets according to local procedures Manage team commitments avoiding scheduling conflicts and arrange meetings and training courses, venues, agendas Supervise workload of Assistant Support Officer, providing cover in absence g. reception and visitor management. The duties and responsibilities listed above describe the post as it is at present. The post holder is expected to accept any reasonable alterations that may from time to time be necessary. Person Specification Although there are no specific qualifications required for these roles previous experience in service delivery or a business-related qualification would be beneficial You will be a competent administrator with experience of using Microsoft Office who is confident to be the first point of contact for Managers and possess excellent customer care skills You will be self-motivated, professional and approachable providing excellent team support and best practice at all times You must be willing to undertake a variety of administrative tasks, operating within departmental policies and procedures. Guidant Global (BH4SF) is acting as an Employment Business in relation to this vacancy.
Apr 26, 2024
Contractor
Purpose of the Job The post provides business and administrative support to individuals, teams or departments as appropriate. Main Areas of Responsibility Duties may involve a combination of the following tasks: Utilise software packages such as Microsoft Office, and preparation of letters and documentation according to local procedures and statutory/ legal requirements Update and manage computer databases and spreadsheets, provide reports and assist in compiling information such as statutory returns, manage and track expenditure Provide professional support to Senior Officers and Managers dealing with confidential and sensitive matters, answer telephone calls and provide information as a first point of contact Undertake a range of administrative duties such as note and minute taking, filing, faxing, scanning and photocopying and deal with all general matters including cash handling, correspondence, invoices and timesheets according to local procedures Manage team commitments avoiding scheduling conflicts and arrange meetings and training courses, venues, agendas Supervise workload of Assistant Support Officer, providing cover in absence g. reception and visitor management. The duties and responsibilities listed above describe the post as it is at present. The post holder is expected to accept any reasonable alterations that may from time to time be necessary. Person Specification Although there are no specific qualifications required for these roles previous experience in service delivery or a business-related qualification would be beneficial You will be a competent administrator with experience of using Microsoft Office who is confident to be the first point of contact for Managers and possess excellent customer care skills You will be self-motivated, professional and approachable providing excellent team support and best practice at all times You must be willing to undertake a variety of administrative tasks, operating within departmental policies and procedures. Guidant Global (BH4SF) is acting as an Employment Business in relation to this vacancy.