Personal Executive to Director Location: Loughton Salary: £35,000 - £50,000 per annum An exciting opportunity has arisen for an experienced and efficient PA to work closely with a well-established Director based in the UK. You will assist the Director in all aspects of administrative work relating to business and personal affairs. This includes taking a lead in the successful management of a residential property portfolio in London, UK. Responsible to the Director, you will proactively deal with a variety of queries as they arise, liaising with the Director as to any queries you may have. To provide effective and efficient high-level executive support including the prioritisation of work, diary management, meetings management and communication, document production, quality assurance and governance. Ensuring all aspects of the administration, planning and coordination of work streams is managed effectively and efficiently. Key Responsibilities Personal Executive Act as the first point of contact for Directors and maintain the effective working of their offices. Maintain the highest level of confidentiality and adherence to policies and procedures. Manage diaries by scheduling, prioritising, and managing appointments, travel arrangements and papers for meetings. Managing correspondence and E mails, track incoming and outgoing correspondence and E mails and ensure replies are produced within the required timeframe. Read and prioritise incoming correspondence and prepare draft responses as appropriate. Ensure that cyclical and management deadlines for reports, reviews, budgets are met. Establish and maintain systems and procedures to support the efficient running of the office. Maintain effective communication and working relationships with key partners and stakeholders at an operational level, the organisation's senior management team and key internal and external stakeholders. Provide advice and support to stakeholders. Undertake research and other activities as required. Attend specific meetings and take notes, draft minutes and action recommendations as required. Provide support to other members of the Directorates as necessary. Manage and organise external/internal events as required Corporate Accountabilities: Act as a role model for Ofqual's values and professional standards. Support the Directorate with the delivery of the business and corporate plan. Property Management Responding to routine tenant enquiries/maintenance reports Liaising with contractors to undertake repairs and routine maintenance. Liaising with External professionals such us Architect, Solicitor Etc. Drawing up tenancy agreements/renewals Protecting tenant deposits Ensuring the portfolio is compliant by arranging gas and electrical inspections. Arranging check in and check out inventories as needed. Maintaining communication with Landlords and tenants through the duration of the tenancy Other tasks as reasonably requested. Skills and Experience At least 3 years' experience in a similar role Excellent written and spoken English. Good knowledge of Microsoft Office - especially Word, Excel and Outlook Understanding of office filing systems - electronic and paper Proven ability to multitask and prioritise workload. Proactive/able to work under own initiative and without direct supervision. Strong team player Natural problem solver Trustworthy Discretion/confidentiality Willingness to be flexible. University Degree Preferable. To Apply If you feel you are a suitable candidate and would like to work for this reputable company, then please do not hesitate in applying.
May 01, 2024
Full time
Personal Executive to Director Location: Loughton Salary: £35,000 - £50,000 per annum An exciting opportunity has arisen for an experienced and efficient PA to work closely with a well-established Director based in the UK. You will assist the Director in all aspects of administrative work relating to business and personal affairs. This includes taking a lead in the successful management of a residential property portfolio in London, UK. Responsible to the Director, you will proactively deal with a variety of queries as they arise, liaising with the Director as to any queries you may have. To provide effective and efficient high-level executive support including the prioritisation of work, diary management, meetings management and communication, document production, quality assurance and governance. Ensuring all aspects of the administration, planning and coordination of work streams is managed effectively and efficiently. Key Responsibilities Personal Executive Act as the first point of contact for Directors and maintain the effective working of their offices. Maintain the highest level of confidentiality and adherence to policies and procedures. Manage diaries by scheduling, prioritising, and managing appointments, travel arrangements and papers for meetings. Managing correspondence and E mails, track incoming and outgoing correspondence and E mails and ensure replies are produced within the required timeframe. Read and prioritise incoming correspondence and prepare draft responses as appropriate. Ensure that cyclical and management deadlines for reports, reviews, budgets are met. Establish and maintain systems and procedures to support the efficient running of the office. Maintain effective communication and working relationships with key partners and stakeholders at an operational level, the organisation's senior management team and key internal and external stakeholders. Provide advice and support to stakeholders. Undertake research and other activities as required. Attend specific meetings and take notes, draft minutes and action recommendations as required. Provide support to other members of the Directorates as necessary. Manage and organise external/internal events as required Corporate Accountabilities: Act as a role model for Ofqual's values and professional standards. Support the Directorate with the delivery of the business and corporate plan. Property Management Responding to routine tenant enquiries/maintenance reports Liaising with contractors to undertake repairs and routine maintenance. Liaising with External professionals such us Architect, Solicitor Etc. Drawing up tenancy agreements/renewals Protecting tenant deposits Ensuring the portfolio is compliant by arranging gas and electrical inspections. Arranging check in and check out inventories as needed. Maintaining communication with Landlords and tenants through the duration of the tenancy Other tasks as reasonably requested. Skills and Experience At least 3 years' experience in a similar role Excellent written and spoken English. Good knowledge of Microsoft Office - especially Word, Excel and Outlook Understanding of office filing systems - electronic and paper Proven ability to multitask and prioritise workload. Proactive/able to work under own initiative and without direct supervision. Strong team player Natural problem solver Trustworthy Discretion/confidentiality Willingness to be flexible. University Degree Preferable. To Apply If you feel you are a suitable candidate and would like to work for this reputable company, then please do not hesitate in applying.
Job Title: Facilities Administrator Location: Redhill, United Kingdom Salary: £26,000 per annum Are you an organised individual with a knack for administrative tasks and a passion for ensuring smooth operations? We are seeking a Facilities Administrator to join our team in Redhill. As a key member of our facilities management team, you will play a crucial role in maintaining efficiency and effectiveness within our organisation. Responsibilities: Invoice Management: Handle the processing and management of invoices related to facility maintenance, ensuring accuracy and timely payment. Purchase Order Management: Coordinate purchase orders for necessary supplies and services, maintaining proper documentation and ensuring adherence to budgetary guidelines. Engineer Work Allocation: Assist in the allocation of engineering tasks and schedules, ensuring that maintenance and repair work is efficiently assigned and completed within specified time frames. Record Keeping: Maintain detailed records of facility-related expenditures, service contracts, and work orders, providing comprehensive documentation for future reference and analysis. Communication: Serve as a liaison between internal departments and external vendors, effectively communicating requirements, scheduling changes, and other pertinent information to ensure seamless coordination of facility-related activities. Problem Solving: Identify and address any issues or discrepancies related to facility operations, working proactively to find solutions and minimise disruptions. Requirements: Previous experience in an administrative role, preferably within a facilities management or related field. Proficiency in invoice processing and purchase order management. Strong organisational skills with keen attention to detail. Excellent communication and interpersonal abilities. Ability to multitask and prioritise tasks effectively in a fast-paced environment. Proficiency in Microsoft Office Suite and other relevant software applications. Knowledge of basic accounting principles is desirable. Why Join Us: Competitive salary of £26,000 per annum. Opportunity to work in a dynamic and supportive team environment. Room for professional growth and development. Contribution to the efficient operation of essential facilities, impacting the overall success of the organisation. Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
May 01, 2024
Full time
Job Title: Facilities Administrator Location: Redhill, United Kingdom Salary: £26,000 per annum Are you an organised individual with a knack for administrative tasks and a passion for ensuring smooth operations? We are seeking a Facilities Administrator to join our team in Redhill. As a key member of our facilities management team, you will play a crucial role in maintaining efficiency and effectiveness within our organisation. Responsibilities: Invoice Management: Handle the processing and management of invoices related to facility maintenance, ensuring accuracy and timely payment. Purchase Order Management: Coordinate purchase orders for necessary supplies and services, maintaining proper documentation and ensuring adherence to budgetary guidelines. Engineer Work Allocation: Assist in the allocation of engineering tasks and schedules, ensuring that maintenance and repair work is efficiently assigned and completed within specified time frames. Record Keeping: Maintain detailed records of facility-related expenditures, service contracts, and work orders, providing comprehensive documentation for future reference and analysis. Communication: Serve as a liaison between internal departments and external vendors, effectively communicating requirements, scheduling changes, and other pertinent information to ensure seamless coordination of facility-related activities. Problem Solving: Identify and address any issues or discrepancies related to facility operations, working proactively to find solutions and minimise disruptions. Requirements: Previous experience in an administrative role, preferably within a facilities management or related field. Proficiency in invoice processing and purchase order management. Strong organisational skills with keen attention to detail. Excellent communication and interpersonal abilities. Ability to multitask and prioritise tasks effectively in a fast-paced environment. Proficiency in Microsoft Office Suite and other relevant software applications. Knowledge of basic accounting principles is desirable. Why Join Us: Competitive salary of £26,000 per annum. Opportunity to work in a dynamic and supportive team environment. Room for professional growth and development. Contribution to the efficient operation of essential facilities, impacting the overall success of the organisation. Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
We are looking for an Assistant Reception Manager, a natural leader with exceptionally high standards of work and excellent work ethic who can support the Clinic Manager and take ownership of the Front of House, line manage a Receptionist and provide outstanding customer service to patients. This is to work for a private clinic specialising with eyes and as they are expanding they will be moving premises in mid-summer 2024 (they will remain around Harley Street area). Therefore, we are ideally looking for somebody who can help with the transition and is up for a challenge but also open to career progression. This Assistant Reception Manager is a super opportunity for somebody with ambition and drive! Monday - Friday, 9am -6pm. Salary up to £40k depending on experience. The purpose of the Assistant Reception Manager role is to ensure the smooth running of the reception and duties include:- Meet, greet and coordinating patients, clinicians, and nurses - Managing up to 7 clinical diaries and booking appointments - Liaising with patients over the phone and via email, take payments, advise of treatment plans and deal with any issues that arise. - Administrative duties such as ordering of office supplies, stock take and scheduling building maintenance appointments as and when they are needed.- Handing out questionnaires and testimonials- Preparing templates on the Electronic Medical Record- Opening and closing of the premises- Respond to management emails - Meetings with team members to address any issues- Check the rota has been created correctly to ensure full shift cover- Ensure all policies and procedures are kept up to date - Ensure training plans are created for all new starters - Conducting annual team reviews- Motivating and supporting the clinical team- Ensuring the reception is always clean and tidy- Ensuring the toilets are always clean and stocked appropriately, including filling out the cleaning chart Assistant Reception Manager requirements: - A minimum of 2 years experience in private medical clinics- To be a leader for your team and coordinate meetings within the team and other members of staff in the clinic- To have a close relationship with management with regular meetings- To communicate efficiently with the team when changes occur - The ability to deal with high-stress environments in a pro-active manner - The ability to differentiate between important and urgent tasks, and prioritise and complete multiple tasks - The ability to create and keep a calm and organised waiting area
May 01, 2024
Full time
We are looking for an Assistant Reception Manager, a natural leader with exceptionally high standards of work and excellent work ethic who can support the Clinic Manager and take ownership of the Front of House, line manage a Receptionist and provide outstanding customer service to patients. This is to work for a private clinic specialising with eyes and as they are expanding they will be moving premises in mid-summer 2024 (they will remain around Harley Street area). Therefore, we are ideally looking for somebody who can help with the transition and is up for a challenge but also open to career progression. This Assistant Reception Manager is a super opportunity for somebody with ambition and drive! Monday - Friday, 9am -6pm. Salary up to £40k depending on experience. The purpose of the Assistant Reception Manager role is to ensure the smooth running of the reception and duties include:- Meet, greet and coordinating patients, clinicians, and nurses - Managing up to 7 clinical diaries and booking appointments - Liaising with patients over the phone and via email, take payments, advise of treatment plans and deal with any issues that arise. - Administrative duties such as ordering of office supplies, stock take and scheduling building maintenance appointments as and when they are needed.- Handing out questionnaires and testimonials- Preparing templates on the Electronic Medical Record- Opening and closing of the premises- Respond to management emails - Meetings with team members to address any issues- Check the rota has been created correctly to ensure full shift cover- Ensure all policies and procedures are kept up to date - Ensure training plans are created for all new starters - Conducting annual team reviews- Motivating and supporting the clinical team- Ensuring the reception is always clean and tidy- Ensuring the toilets are always clean and stocked appropriately, including filling out the cleaning chart Assistant Reception Manager requirements: - A minimum of 2 years experience in private medical clinics- To be a leader for your team and coordinate meetings within the team and other members of staff in the clinic- To have a close relationship with management with regular meetings- To communicate efficiently with the team when changes occur - The ability to deal with high-stress environments in a pro-active manner - The ability to differentiate between important and urgent tasks, and prioritise and complete multiple tasks - The ability to create and keep a calm and organised waiting area
The IT Field Installation Engineer will be responsible for installing, maintaining and troubleshooting network infrastructure in our properties across London. This position also requires excellent problem-solving skills to rectify any system or hardware issues promptly and efficiently. Client Details IT field installation engineer - London This organisation is a large property company that manages a multitude of properties across the country. Committed to providing excellent service, they have a team of dedicated professionals who utilise the latest technology to ensure smooth operations. Description IT field installation engineer - London Installation of IT Hardware, Wi-fi & network infrastructure in various properties. Supporting Windows Hardware and software. Regular maintenance and troubleshooting of network systems. Prompt response to any system or hardware issues. Knowledge and ticketing systems. Regular reporting on system performance and maintenance activities. Close collaboration with the technology team to implement new IT projects. Ensuring all installations comply with industry standards. Training staff members on new technology systems. Keeping abreast of the latest developments in the property technology sector. Profile IT field installation engineer - London A successful IT Field Installation Engineer should have: Previous IT field engineering experience or a client facing 2nd line support engineering background. Experience providing Face to Face / Remote IT support. An academic qualification in Information Technology, Computer Science or a related field. A good understanding of network infrastructure and IT Hardware / systems installations. A full clean drivers License is required. Ability to troubleshoot and solve hardware and system issues. Excellent communication skills to train staff members. Interest in keeping updated with the latest technology. Experience of using Hand tools for IT installs. Job Offer IT field installation engineer - London A competitive salary range of 30000 - 36,000 per annum. A comprehensive benefits package (details provided upon application) 26 days holiday. The opportunity to work in a supportive and professional environment in London. The chance to be part of a team at the forefront of property technology. We encourage all suitable candidates who are excited about working in the property technology sector to apply for this IT Field Installation Engineer position in London.
May 01, 2024
Full time
The IT Field Installation Engineer will be responsible for installing, maintaining and troubleshooting network infrastructure in our properties across London. This position also requires excellent problem-solving skills to rectify any system or hardware issues promptly and efficiently. Client Details IT field installation engineer - London This organisation is a large property company that manages a multitude of properties across the country. Committed to providing excellent service, they have a team of dedicated professionals who utilise the latest technology to ensure smooth operations. Description IT field installation engineer - London Installation of IT Hardware, Wi-fi & network infrastructure in various properties. Supporting Windows Hardware and software. Regular maintenance and troubleshooting of network systems. Prompt response to any system or hardware issues. Knowledge and ticketing systems. Regular reporting on system performance and maintenance activities. Close collaboration with the technology team to implement new IT projects. Ensuring all installations comply with industry standards. Training staff members on new technology systems. Keeping abreast of the latest developments in the property technology sector. Profile IT field installation engineer - London A successful IT Field Installation Engineer should have: Previous IT field engineering experience or a client facing 2nd line support engineering background. Experience providing Face to Face / Remote IT support. An academic qualification in Information Technology, Computer Science or a related field. A good understanding of network infrastructure and IT Hardware / systems installations. A full clean drivers License is required. Ability to troubleshoot and solve hardware and system issues. Excellent communication skills to train staff members. Interest in keeping updated with the latest technology. Experience of using Hand tools for IT installs. Job Offer IT field installation engineer - London A competitive salary range of 30000 - 36,000 per annum. A comprehensive benefits package (details provided upon application) 26 days holiday. The opportunity to work in a supportive and professional environment in London. The chance to be part of a team at the forefront of property technology. We encourage all suitable candidates who are excited about working in the property technology sector to apply for this IT Field Installation Engineer position in London.
Office Manager£28,000 - £32,000 per annum Billericay, Essex Monday-Friday, 9am-5:30pm Are you an organised and proactive individual looking for a new challenge? We are currently seeking an Office Manager to join a dynamic construction team in Billericay. In this role, you will play a vital part in ensuring the smooth running of the office and supporting the team in their day-to-day activities. If you thrive in a fast-paced environment and enjoy wearing multiple hats, then this could be the perfect opportunity for you! Responsibilities: Take charge of the general running of the office, ensuring everything is organised and efficient. Be the go-to person for organising office supplies, making sure everything is well-stocked. Assist up to 6 Project Managers by promptly responding to their requests for information. Manage the holiday schedule, keeping track of everyone's time off and ensuring proper coverage. Oversee the training matrix and arrange training sessions for the site staff. Set up files for new projects, ensuring all necessary documentation is properly organised. Create comprehensive operation and maintenance (O&M) manuals. Keep track of membership renewals on the portal and ensure timely updates. Respond to requests for health and safety information and maintain proper signage. Provide support to the Accounts Manager when needed. Handle incoming and outgoing mail, ensuring efficient distribution. Requirements: Previous experience in a similar office management role, preferably within the construction industry. Excellent organisational and multitasking skills. Strong communication and interpersonal skills. Proficiency in MS Office suite. A proactive and self-motivated attitude. A valid driver's licence. If you're ready to take on this exciting Office Manager role, where you'll have the opportunity to make a real impact and support a fantastic team, apply today! We look forward to hearing from you. Note: This is a permanent, full-time position based in Billericay, Essex. Driving is required for this role. Office Angels is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 01, 2024
Full time
Office Manager£28,000 - £32,000 per annum Billericay, Essex Monday-Friday, 9am-5:30pm Are you an organised and proactive individual looking for a new challenge? We are currently seeking an Office Manager to join a dynamic construction team in Billericay. In this role, you will play a vital part in ensuring the smooth running of the office and supporting the team in their day-to-day activities. If you thrive in a fast-paced environment and enjoy wearing multiple hats, then this could be the perfect opportunity for you! Responsibilities: Take charge of the general running of the office, ensuring everything is organised and efficient. Be the go-to person for organising office supplies, making sure everything is well-stocked. Assist up to 6 Project Managers by promptly responding to their requests for information. Manage the holiday schedule, keeping track of everyone's time off and ensuring proper coverage. Oversee the training matrix and arrange training sessions for the site staff. Set up files for new projects, ensuring all necessary documentation is properly organised. Create comprehensive operation and maintenance (O&M) manuals. Keep track of membership renewals on the portal and ensure timely updates. Respond to requests for health and safety information and maintain proper signage. Provide support to the Accounts Manager when needed. Handle incoming and outgoing mail, ensuring efficient distribution. Requirements: Previous experience in a similar office management role, preferably within the construction industry. Excellent organisational and multitasking skills. Strong communication and interpersonal skills. Proficiency in MS Office suite. A proactive and self-motivated attitude. A valid driver's licence. If you're ready to take on this exciting Office Manager role, where you'll have the opportunity to make a real impact and support a fantastic team, apply today! We look forward to hearing from you. Note: This is a permanent, full-time position based in Billericay, Essex. Driving is required for this role. Office Angels is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Company Overview: Our Client is a leading wealth management firm based in Uckfield, dedicated to providing exceptional financial solutions to their clients. They are seeking a dynamic and organized Administrator to join our team. As a key member of their administrative team, you will be responsible for providing comprehensive support to advisors and clients. Systems: Proficiency in Intelliflo and MS Office is essential. Preferably some experience with Defaqto, MiCAP reports, Assureweb, Cashcalc, and Trello (training provided). Administrative Duties: Answering telephones (low volume). Managing incoming and outgoing post, including scanning and uploading documents. Inputting client data into the back-office system (IO). Generating fee invoices when required. Drafting administrative letters such as letter of authorities and transfer authorities. Assisting with project management tasks. General office maintenance. Client Case Duties: Inputting attitude to risk questionnaires and generating reports. Preparation of client review files and creating Trello boards. Updating fact finds and conducting ID checks. Running Defaqto reports for select cases. Preparing client valuations and statements of worth. Researching and gathering information from providers. Liaising with clients/providers at case level. General Obligations: Staying up to date with Quilter systems and advice procedures. Attending relevant QFP and anti-money laundering financial crime webinars. Maintaining a daily job list and managing workflow efficiently. Ensuring compliance with all relevant data and privacy rules. Continuing education to maintain adequate technical knowledge. Qualifications and Skills: Previous experience in a similar wealth management/administrative role. Strong proficiency in Intelliflo and MS Office. Familiarity with financial software/tools such as Defaqto, Cashcalc, and Trello preferred. Benefits: Competitive salary of £35,000 per annum. Opportunities for professional development and advancement. Supportive work environment with a collaborative team culture. Comprehensive benefits package, including pension contributions. If you are a motivated and detail-oriented individual with a passion for wealth management, we want to hear from you and look forward to your application.
May 01, 2024
Full time
Company Overview: Our Client is a leading wealth management firm based in Uckfield, dedicated to providing exceptional financial solutions to their clients. They are seeking a dynamic and organized Administrator to join our team. As a key member of their administrative team, you will be responsible for providing comprehensive support to advisors and clients. Systems: Proficiency in Intelliflo and MS Office is essential. Preferably some experience with Defaqto, MiCAP reports, Assureweb, Cashcalc, and Trello (training provided). Administrative Duties: Answering telephones (low volume). Managing incoming and outgoing post, including scanning and uploading documents. Inputting client data into the back-office system (IO). Generating fee invoices when required. Drafting administrative letters such as letter of authorities and transfer authorities. Assisting with project management tasks. General office maintenance. Client Case Duties: Inputting attitude to risk questionnaires and generating reports. Preparation of client review files and creating Trello boards. Updating fact finds and conducting ID checks. Running Defaqto reports for select cases. Preparing client valuations and statements of worth. Researching and gathering information from providers. Liaising with clients/providers at case level. General Obligations: Staying up to date with Quilter systems and advice procedures. Attending relevant QFP and anti-money laundering financial crime webinars. Maintaining a daily job list and managing workflow efficiently. Ensuring compliance with all relevant data and privacy rules. Continuing education to maintain adequate technical knowledge. Qualifications and Skills: Previous experience in a similar wealth management/administrative role. Strong proficiency in Intelliflo and MS Office. Familiarity with financial software/tools such as Defaqto, Cashcalc, and Trello preferred. Benefits: Competitive salary of £35,000 per annum. Opportunities for professional development and advancement. Supportive work environment with a collaborative team culture. Comprehensive benefits package, including pension contributions. If you are a motivated and detail-oriented individual with a passion for wealth management, we want to hear from you and look forward to your application.
Facilities Management Administrator Nottingham A fantastic opportunity to join a company that has been operating for over four decades, they are leading provider of global logistics solutions and also specialise in customs brokerage, warehousing, freight forwarding an export packing among others. They are looking for an experienced Facilities Management Administrator to join the team. £20-25,000 Monday -Friday office based Company Pension Free onsite parking Main responsibilities Scheduling of engineering staff and subcontractors to carry out works at various sites. Filing and processing paperwork received from engineers and subcontractors. Raising of purchase orders to suppliers and subcontractors. Dealing with client requests and keeping them informed of upcoming service visits and reactive works. Uploading paperwork to various client portals Building relationships with partners and suppliers via telephone calls, emails and on occasion accompanying your line manager to meetings Knowledge and Experiences Confident in all aspects of administration Good telephone manner and being very organised Work under pressure and meet dead lines Experience in liaising with clients, and who ideally have a background within the M&E or maintenance service industry If you are local to the area and seeking a new Facilities Management Administration position, then please apply now. If your application is successful a 4way member will be in touch.
May 01, 2024
Full time
Facilities Management Administrator Nottingham A fantastic opportunity to join a company that has been operating for over four decades, they are leading provider of global logistics solutions and also specialise in customs brokerage, warehousing, freight forwarding an export packing among others. They are looking for an experienced Facilities Management Administrator to join the team. £20-25,000 Monday -Friday office based Company Pension Free onsite parking Main responsibilities Scheduling of engineering staff and subcontractors to carry out works at various sites. Filing and processing paperwork received from engineers and subcontractors. Raising of purchase orders to suppliers and subcontractors. Dealing with client requests and keeping them informed of upcoming service visits and reactive works. Uploading paperwork to various client portals Building relationships with partners and suppliers via telephone calls, emails and on occasion accompanying your line manager to meetings Knowledge and Experiences Confident in all aspects of administration Good telephone manner and being very organised Work under pressure and meet dead lines Experience in liaising with clients, and who ideally have a background within the M&E or maintenance service industry If you are local to the area and seeking a new Facilities Management Administration position, then please apply now. If your application is successful a 4way member will be in touch.
Project Support Officer - Outside IR35 - 12 Month contract Loriens leading public sector client is looking for a skilled Project support officer to join their team within their growing Change lab on an initial 12 month contract. Management and administration of finance processes within lab. Maintain finance workbook - identify and correct errors. Present finance data in understandable format, along with analysis, and proposed opportunities for adjusting budget variance. Ensure accuracy and consistency of finance data across multiple formats, and coherency of message. Liaise with department finance team on lab finance data Tracking delivery progress within the lab, and using this understanding to draft progress tracking and reporting, ensuring quality of reporting and appropriateness for various stakeholders Provide support to lab leads to prepare pack for Executive Actions Boards (EAB) and ensure actions for EAB are progressed Maintain lab RAID log and escalate actions. Supporting effective risk and issue tracking, facilitating workshops, maintaining tracking Become familiar with the internal governance framework - LOAD - and be an ambassador for cascading and embedding the use of the LOAD framework in labs and the wider community. Be a point of contact in the lab for coaching on LOAD framework Facilitate the preparation and maintenance of the collateral for the Authority to Proceed Packs (ATPs) for each work stream as they move through the LOAD Framework Collate, ready for presentation all of the necessary collateral needed for preparing the internal and external audit assessments within your lab Facilitate meetings where required Actively participate in all " Community of Practice" meetings and events (PMO) Understand value / benefits, and measurements of value Understand Azure DevOps, or Jira/Confluence, and have or develop the ability to offer support to LAB team members and the capability of generating reports as required. Understand the relevant lab data, explore and innovate ways of presentation to communicate with impact To support the lab in compliance with relevant policies and procedures e.g. corporate project control framework, acting as a source for guidance, standards and documentation, drafting and submitting forms and required documentation. Maintaining up to date civil lab records for example lab resourcing and communications events/plans Arranging and facilitating the full range of project events, e.g. external audits and stakeholder events Where required, arranging meetings, drafting, collating and issuing papers and agendas, provide a minute taking role Organise appropriate induction for all new starts in the lab Business Skills:- Understand business vision and value targeted of the lab Value measures and weighting Pace, timing and business expectation Time dependent enablers and attached value impacts Understand LOAD and audit processes and documentation Human Resource Skills:- Lead through example and contribute to the appropriate agile culture and values to enable business agility Excellent communication skills Coaching skills This role contributes to: Delivery of value within the lab Supporting and developing agile delivery teams Capability of understanding the translation of operational strategic objectives into targeted value outcomes, themes and epics Essential skills and experience: Experience managing project level financial reporting, organising events e.g. audit or whole lab delivery events Good experience in embedding governance within team Good People and communication skills Ability to improvise and adapt Work to deadline and mange workload to prioritise Act as the "go to" person within Labs for LOAD, audit and RAID questions and guidance Explain his/her area of expertise clearly to others Not only answer why things are done, but how Confident report builder using available report building tools Desirable skills and experience: The candidate will have an awareness of Digital Scotland Service Standards and Government Digital Services (GDS) Worked in Agile delivery environments previously Understand the language/terms/jargon in their assigned lab Experience of Azure Dev Opps and or previous experience using Jira and Confluence Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.
May 01, 2024
Full time
Project Support Officer - Outside IR35 - 12 Month contract Loriens leading public sector client is looking for a skilled Project support officer to join their team within their growing Change lab on an initial 12 month contract. Management and administration of finance processes within lab. Maintain finance workbook - identify and correct errors. Present finance data in understandable format, along with analysis, and proposed opportunities for adjusting budget variance. Ensure accuracy and consistency of finance data across multiple formats, and coherency of message. Liaise with department finance team on lab finance data Tracking delivery progress within the lab, and using this understanding to draft progress tracking and reporting, ensuring quality of reporting and appropriateness for various stakeholders Provide support to lab leads to prepare pack for Executive Actions Boards (EAB) and ensure actions for EAB are progressed Maintain lab RAID log and escalate actions. Supporting effective risk and issue tracking, facilitating workshops, maintaining tracking Become familiar with the internal governance framework - LOAD - and be an ambassador for cascading and embedding the use of the LOAD framework in labs and the wider community. Be a point of contact in the lab for coaching on LOAD framework Facilitate the preparation and maintenance of the collateral for the Authority to Proceed Packs (ATPs) for each work stream as they move through the LOAD Framework Collate, ready for presentation all of the necessary collateral needed for preparing the internal and external audit assessments within your lab Facilitate meetings where required Actively participate in all " Community of Practice" meetings and events (PMO) Understand value / benefits, and measurements of value Understand Azure DevOps, or Jira/Confluence, and have or develop the ability to offer support to LAB team members and the capability of generating reports as required. Understand the relevant lab data, explore and innovate ways of presentation to communicate with impact To support the lab in compliance with relevant policies and procedures e.g. corporate project control framework, acting as a source for guidance, standards and documentation, drafting and submitting forms and required documentation. Maintaining up to date civil lab records for example lab resourcing and communications events/plans Arranging and facilitating the full range of project events, e.g. external audits and stakeholder events Where required, arranging meetings, drafting, collating and issuing papers and agendas, provide a minute taking role Organise appropriate induction for all new starts in the lab Business Skills:- Understand business vision and value targeted of the lab Value measures and weighting Pace, timing and business expectation Time dependent enablers and attached value impacts Understand LOAD and audit processes and documentation Human Resource Skills:- Lead through example and contribute to the appropriate agile culture and values to enable business agility Excellent communication skills Coaching skills This role contributes to: Delivery of value within the lab Supporting and developing agile delivery teams Capability of understanding the translation of operational strategic objectives into targeted value outcomes, themes and epics Essential skills and experience: Experience managing project level financial reporting, organising events e.g. audit or whole lab delivery events Good experience in embedding governance within team Good People and communication skills Ability to improvise and adapt Work to deadline and mange workload to prioritise Act as the "go to" person within Labs for LOAD, audit and RAID questions and guidance Explain his/her area of expertise clearly to others Not only answer why things are done, but how Confident report builder using available report building tools Desirable skills and experience: The candidate will have an awareness of Digital Scotland Service Standards and Government Digital Services (GDS) Worked in Agile delivery environments previously Understand the language/terms/jargon in their assigned lab Experience of Azure Dev Opps and or previous experience using Jira and Confluence Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.
Senior SAP Analyst - Manufacturing My client is seeking a diligent and highly skilled Senior SAP Analyst - PL2P, to join our Technology team. The successful candidate will play a key role in maintaining and developing our client SAP environment and systems. Client Details Senior SAP Analyst - Manufacturing This organisation is a well-established and respected entity within the Manufacturing / Production industry. With a team of over 500 employees, they have a significant presence in their sector and are renowned for their commitment to quality and innovation. Description Senior SAP Analyst - Manufacturing Manage and maintain the SAP environment and systems Design and implement SAP solutions to enhance business operations Provide technical support and training to other team members Collaborate with stakeholders to understand business requirements Ensure SAP system compliance with company policies and standards Conduct regular system audits and analyses Document and keep records of system configurations and changes Work on multiple projects simultaneously while meeting deadlines Profile Senior SAP Analyst - Manufacturing A successful SAP Analyst - Pl2P should have: A solid understanding of SAP systems and their application in the Manufacturing / Production industries. Proficiency in system management and maintenance. Experience of supporting core SAP modules PP, MM, PTP, SD module users. Experience of SAP ECC 6.0 ideally in a manufacturing environment. Resilient, able to work to tight deadlines and manage multiple stakeholders. Strong communication and collaboration skills, with experience working closely with cross-functional teams. Analytical thinker with ability to solve problems and seek support/help when needed. Experience of supporting WM/MM module users. A degree in Computer Science, Information Technology, or a related field. Job Offer Senior SAP Analyst - Manufacturing An attractive salary range of 75,000 - 85,000 per year. Car allowance of 6,000 annually Management bonus of up to 10% of ABS Private Medical Cover Single Cover + 50% family A welcoming and innovative company culture We encourage all capable candidates to apply for this exciting opportunity.
May 01, 2024
Full time
Senior SAP Analyst - Manufacturing My client is seeking a diligent and highly skilled Senior SAP Analyst - PL2P, to join our Technology team. The successful candidate will play a key role in maintaining and developing our client SAP environment and systems. Client Details Senior SAP Analyst - Manufacturing This organisation is a well-established and respected entity within the Manufacturing / Production industry. With a team of over 500 employees, they have a significant presence in their sector and are renowned for their commitment to quality and innovation. Description Senior SAP Analyst - Manufacturing Manage and maintain the SAP environment and systems Design and implement SAP solutions to enhance business operations Provide technical support and training to other team members Collaborate with stakeholders to understand business requirements Ensure SAP system compliance with company policies and standards Conduct regular system audits and analyses Document and keep records of system configurations and changes Work on multiple projects simultaneously while meeting deadlines Profile Senior SAP Analyst - Manufacturing A successful SAP Analyst - Pl2P should have: A solid understanding of SAP systems and their application in the Manufacturing / Production industries. Proficiency in system management and maintenance. Experience of supporting core SAP modules PP, MM, PTP, SD module users. Experience of SAP ECC 6.0 ideally in a manufacturing environment. Resilient, able to work to tight deadlines and manage multiple stakeholders. Strong communication and collaboration skills, with experience working closely with cross-functional teams. Analytical thinker with ability to solve problems and seek support/help when needed. Experience of supporting WM/MM module users. A degree in Computer Science, Information Technology, or a related field. Job Offer Senior SAP Analyst - Manufacturing An attractive salary range of 75,000 - 85,000 per year. Car allowance of 6,000 annually Management bonus of up to 10% of ABS Private Medical Cover Single Cover + 50% family A welcoming and innovative company culture We encourage all capable candidates to apply for this exciting opportunity.
Position: Permanent, fixed hours 8.00am-5.00pm Salary: £20,000 to £23,000 per annum dependent on experience CJS Electrical (Wales) Ltd, has provided premium quality electrical services throughout Wales, to the Commercial, Domestic, Industrial and Social Housing sectors for over 30 years. We are driven by a passion to provide high quality Design, Installation, Maintenance and Testing services to our expanding client base. High quality and First-Class customer care is the heart of our business. As such we are recognised throughout the industry for our exceptionally high standards of work and customer care. The Role - Receptionist Administrator We are looking to recruit an enthusiastic and experienced receptionist with excellent communication skills eager to join us within our busy exciting office. You will be the first point of contact for office visitors, deliveries/collections and telephone calls received so an enthusiastic and professional attitude is essential. This role is more than manning the front desk and answering the phone. You will be helping in other areas of the office, as well as being self-motivated to work alone, making this an interesting and varied role which will appeal to someone with a 'can do' attitude. Responsibilities Include: General reception duties, answering the phone, taking messages, making client teas and coffees, preparing meeting rooms for client visits. Being available as a friendly point of contact for client enquiries as and when necessary Helping other members of the team with day-to-day office support duties when required Good In/Deliveries/Collections - logging and updating. Updating and maintaining back-office systems - Data Entry General administrative duties such as: preparation of documents, printing, copying, binding and filing duties (both electronic and paper). Ordering of stationery Assisting with ordering and logging of uniform and PPE against existing and new user records Dealing with general queries Dealing with incoming and outgoing post Other duties as and when required in line with the needs of the business. Requirements: Good communication, interpersonal skills, and an attention to detail Excellent organisation skills, ability to manage time effectively, prioritise workloads to aid productivity and work to work to deadlines. Flexible with hours if necessary to work to deadlines. Excellent IT skills including working within a Windows environment and use of Microsoft 365 applications such as Word, Excel, PowerPoint, Teams etc. Clean licence and own transport are a must due to office rural location What's on Offer: 28 days holiday (including statutory) Pension and private healthcare option Progression and development If you are interested in joining an established, successful and professional company and have the motivation, skills and experience required then please apply by sending your CV. The above is a broad definition of the job responsibilities. It does not take into account every aspect of the job which the jobholder may be required to perform. Flexibility is essential since the jobholder's working hours will be determined by the requirements of the business.
May 01, 2024
Full time
Position: Permanent, fixed hours 8.00am-5.00pm Salary: £20,000 to £23,000 per annum dependent on experience CJS Electrical (Wales) Ltd, has provided premium quality electrical services throughout Wales, to the Commercial, Domestic, Industrial and Social Housing sectors for over 30 years. We are driven by a passion to provide high quality Design, Installation, Maintenance and Testing services to our expanding client base. High quality and First-Class customer care is the heart of our business. As such we are recognised throughout the industry for our exceptionally high standards of work and customer care. The Role - Receptionist Administrator We are looking to recruit an enthusiastic and experienced receptionist with excellent communication skills eager to join us within our busy exciting office. You will be the first point of contact for office visitors, deliveries/collections and telephone calls received so an enthusiastic and professional attitude is essential. This role is more than manning the front desk and answering the phone. You will be helping in other areas of the office, as well as being self-motivated to work alone, making this an interesting and varied role which will appeal to someone with a 'can do' attitude. Responsibilities Include: General reception duties, answering the phone, taking messages, making client teas and coffees, preparing meeting rooms for client visits. Being available as a friendly point of contact for client enquiries as and when necessary Helping other members of the team with day-to-day office support duties when required Good In/Deliveries/Collections - logging and updating. Updating and maintaining back-office systems - Data Entry General administrative duties such as: preparation of documents, printing, copying, binding and filing duties (both electronic and paper). Ordering of stationery Assisting with ordering and logging of uniform and PPE against existing and new user records Dealing with general queries Dealing with incoming and outgoing post Other duties as and when required in line with the needs of the business. Requirements: Good communication, interpersonal skills, and an attention to detail Excellent organisation skills, ability to manage time effectively, prioritise workloads to aid productivity and work to work to deadlines. Flexible with hours if necessary to work to deadlines. Excellent IT skills including working within a Windows environment and use of Microsoft 365 applications such as Word, Excel, PowerPoint, Teams etc. Clean licence and own transport are a must due to office rural location What's on Offer: 28 days holiday (including statutory) Pension and private healthcare option Progression and development If you are interested in joining an established, successful and professional company and have the motivation, skills and experience required then please apply by sending your CV. The above is a broad definition of the job responsibilities. It does not take into account every aspect of the job which the jobholder may be required to perform. Flexibility is essential since the jobholder's working hours will be determined by the requirements of the business.
University of the West of Scotland
Paisley, Renfrewshire
University of West of Scotland Registry Paisley Campus Salary: Grade 4, £26,445 - £31,396 per annum Full time: 35 hours Permanent THE POST - Registry Academic Administrator The University of West of Scotland are currently recruiting a Registry Systems Officer within our Registry team. working closely with School administrative staff you will make a proactive contribution to Registry Academic Administration and its operational delivery through the development, review and implementation of administrative processes and procedures to support key Registry functions. In providing expert support and advice, you will be responsible for some of the following areas, working as members of a team comprising other Student Records Team members: Responsible for the accurate and timely return of student data to SAAS and SLC including the Part Time Fee Grant Responsible for the accurate and timely submission of courses eligible for student funding to the SLC's Courses Management Service (CMS) Support for Schools and Registry in the maintenance of the UWS Course and Module Catalogue (PSMD) Support in management of US Federal Student Aid Support to the Doctoral College in the administration of research student records The successful candidate should have the following: Educated to HND/SVQ Level 4 or have relevant and practical work experience. Experience in higher education funding. Evidence of experience of implementing processes and procedures and identifying areas for improvement. Highly developed ICT skills, including experience of online portals and Microsoft products, especially Microsoft Excel. Experience of contributing to report writing and/or document preparation. Negotiating and influencing skills to resolve conflicts of interest. ABOUT US The University of the West of Scotland is one of Scotland's largest and most dynamic modern universities. Our reach across the country, together with our London campus, means that UWS is a significant force in global knowledge creation, innovation, and a leading provider of undergraduate, postgraduate and research degree education. Our degrees provide students with a transformational experience; equipping them with highly sought-after graduate skills that set them up for global success in world-leading sectors, industries and businesses. With cutting-edge courses, modern pedagogy and practical knowledge, we enable our students and staff to experience the joy of learning, teaching, research and innovation, and apply their knowledge for the benefit of others. UWS is officially ranked by Times Higher Education in the top 200 universities worldwide under 50 years old (2023 Young University Rankings). Our professional services teams are the backbone of UWS, providing robust and innovative solutions to support the vast range of work across learning and teaching, and research and innovation. You will join a supportive and dedicated team, playing a key role in a range of work that will help drive forward our ambition to deliver world-leading research, and graduates who will design, shape and build a new future. We offer our staff a caring and supportive environment, across five campuses, and a competitive benefits package which includes: 24 days of annual leave, plus a further 12 days for public/university holidays An additional days leave on your birthday Defined benefit contribution pension scheme (currently 19.3%), including death in service benefits upon joining the scheme. A flexible approach to working pattern and work-life balance Employee discount scheme across 3,500 retailers Fitness facilities across our campuses Access to a range of health and wellbeing resources, including occupational health, physiotherapy and access to our Employee Assistance Programme Professional, career and research development opportunities. Closing Date: Monday 6th May 2024 Interview Date: W/C 20th May 2024 The University reserves the right to shorten/extend the closing date of any position where a high/low volume of suitable applications are received. Therefore, if you are interested in this role, an early application would be encouraged. UWS is committed to equality and diversity and welcomes applications from underrepresented groups. UWS is a "Disability Confident" employer. University of the West of Scotland is a registered Scottish charity, no. SC002520.
May 01, 2024
Full time
University of West of Scotland Registry Paisley Campus Salary: Grade 4, £26,445 - £31,396 per annum Full time: 35 hours Permanent THE POST - Registry Academic Administrator The University of West of Scotland are currently recruiting a Registry Systems Officer within our Registry team. working closely with School administrative staff you will make a proactive contribution to Registry Academic Administration and its operational delivery through the development, review and implementation of administrative processes and procedures to support key Registry functions. In providing expert support and advice, you will be responsible for some of the following areas, working as members of a team comprising other Student Records Team members: Responsible for the accurate and timely return of student data to SAAS and SLC including the Part Time Fee Grant Responsible for the accurate and timely submission of courses eligible for student funding to the SLC's Courses Management Service (CMS) Support for Schools and Registry in the maintenance of the UWS Course and Module Catalogue (PSMD) Support in management of US Federal Student Aid Support to the Doctoral College in the administration of research student records The successful candidate should have the following: Educated to HND/SVQ Level 4 or have relevant and practical work experience. Experience in higher education funding. Evidence of experience of implementing processes and procedures and identifying areas for improvement. Highly developed ICT skills, including experience of online portals and Microsoft products, especially Microsoft Excel. Experience of contributing to report writing and/or document preparation. Negotiating and influencing skills to resolve conflicts of interest. ABOUT US The University of the West of Scotland is one of Scotland's largest and most dynamic modern universities. Our reach across the country, together with our London campus, means that UWS is a significant force in global knowledge creation, innovation, and a leading provider of undergraduate, postgraduate and research degree education. Our degrees provide students with a transformational experience; equipping them with highly sought-after graduate skills that set them up for global success in world-leading sectors, industries and businesses. With cutting-edge courses, modern pedagogy and practical knowledge, we enable our students and staff to experience the joy of learning, teaching, research and innovation, and apply their knowledge for the benefit of others. UWS is officially ranked by Times Higher Education in the top 200 universities worldwide under 50 years old (2023 Young University Rankings). Our professional services teams are the backbone of UWS, providing robust and innovative solutions to support the vast range of work across learning and teaching, and research and innovation. You will join a supportive and dedicated team, playing a key role in a range of work that will help drive forward our ambition to deliver world-leading research, and graduates who will design, shape and build a new future. We offer our staff a caring and supportive environment, across five campuses, and a competitive benefits package which includes: 24 days of annual leave, plus a further 12 days for public/university holidays An additional days leave on your birthday Defined benefit contribution pension scheme (currently 19.3%), including death in service benefits upon joining the scheme. A flexible approach to working pattern and work-life balance Employee discount scheme across 3,500 retailers Fitness facilities across our campuses Access to a range of health and wellbeing resources, including occupational health, physiotherapy and access to our Employee Assistance Programme Professional, career and research development opportunities. Closing Date: Monday 6th May 2024 Interview Date: W/C 20th May 2024 The University reserves the right to shorten/extend the closing date of any position where a high/low volume of suitable applications are received. Therefore, if you are interested in this role, an early application would be encouraged. UWS is committed to equality and diversity and welcomes applications from underrepresented groups. UWS is a "Disability Confident" employer. University of the West of Scotland is a registered Scottish charity, no. SC002520.
Venture Recruitment Partners are working with a globally operating financial services business based in Whiteley in their recruitment for a Senior Fund & Portfolio Administrator With 13 offices and more than 1,700 employees in the U.S., Canada, the UK, and Europe, they're looking for problem-solving, hands-on, and entrepreneurial individuals to make an impact and grow within the company. Working alongside a team based in London to deliver a comprehensive first-class administrative service to a varied portfolio of Real Estate and Corporate clients in line with the defined business activities. You will maintain and enhance client relationships within your own portfolio, as well as supervise and develop junior team members. Key Accountabilities: Lead the smooth running of varied portfolio of clients, working in Southampton alongside a London-based team Monitor, organise and prioritise own workload for discussion at team meetings Day-to-day correspondence for own clients, sending complex items for review by senior staff Ensure accurate preparation of regulatory documentation Liaising with intermediaries such as auditors, lawyers, HMRC and Companies House Periodic review of clients and clearing related action points Supervision of and delegation to more junior member of staff Manage billing and invoicing process for own portfolio Monitor aged debt to report to Senior Manager and chasing clients for outstanding debt Maintenance of statutory books and registers within systems and client files Oversee the board meeting preparation process, attending and supporting the team at board meetings Sign off of Companies House filings Monitor payment runs within team, ensuring completion in line with timings agreed with clients Final review of payment schedules Review of payment instructions with supporting documents for issue to central team for processing Key Skills: An undergraduate or Masters degree would be preferred 4 years relevant industry administration experience with at least 3 years' experience in running own portfolio, preferably administering full service corporate clients Experience of supporting and coaching others on a one-to-one basis Good company secretarial skills in areas such as statutory file maintenance, board meetings, minute writing, capital management, distributions and Companies House filings Understanding company structures and governance Basic understanding of client financial statements In return, our client offers a flexible working pattern, regular social engagements and a fantastic benefits package, including a study support scheme. If this is of interest, please apply or email Venture Recruitment Partners (also trading as Chilworth Partnership Ltd) is a Recruitment Agency. By applying for this role, you are authorising us as a Recruitment Agency to contact you and to provide services and information relating to job hunting activities. Please see ourPrivacy Policy at .
May 01, 2024
Full time
Venture Recruitment Partners are working with a globally operating financial services business based in Whiteley in their recruitment for a Senior Fund & Portfolio Administrator With 13 offices and more than 1,700 employees in the U.S., Canada, the UK, and Europe, they're looking for problem-solving, hands-on, and entrepreneurial individuals to make an impact and grow within the company. Working alongside a team based in London to deliver a comprehensive first-class administrative service to a varied portfolio of Real Estate and Corporate clients in line with the defined business activities. You will maintain and enhance client relationships within your own portfolio, as well as supervise and develop junior team members. Key Accountabilities: Lead the smooth running of varied portfolio of clients, working in Southampton alongside a London-based team Monitor, organise and prioritise own workload for discussion at team meetings Day-to-day correspondence for own clients, sending complex items for review by senior staff Ensure accurate preparation of regulatory documentation Liaising with intermediaries such as auditors, lawyers, HMRC and Companies House Periodic review of clients and clearing related action points Supervision of and delegation to more junior member of staff Manage billing and invoicing process for own portfolio Monitor aged debt to report to Senior Manager and chasing clients for outstanding debt Maintenance of statutory books and registers within systems and client files Oversee the board meeting preparation process, attending and supporting the team at board meetings Sign off of Companies House filings Monitor payment runs within team, ensuring completion in line with timings agreed with clients Final review of payment schedules Review of payment instructions with supporting documents for issue to central team for processing Key Skills: An undergraduate or Masters degree would be preferred 4 years relevant industry administration experience with at least 3 years' experience in running own portfolio, preferably administering full service corporate clients Experience of supporting and coaching others on a one-to-one basis Good company secretarial skills in areas such as statutory file maintenance, board meetings, minute writing, capital management, distributions and Companies House filings Understanding company structures and governance Basic understanding of client financial statements In return, our client offers a flexible working pattern, regular social engagements and a fantastic benefits package, including a study support scheme. If this is of interest, please apply or email Venture Recruitment Partners (also trading as Chilworth Partnership Ltd) is a Recruitment Agency. By applying for this role, you are authorising us as a Recruitment Agency to contact you and to provide services and information relating to job hunting activities. Please see ourPrivacy Policy at .
Graphic Designer & Office Administrator - Ipswich - £26,000-£30,000 1pm finish on a Friday! 9am-5pm Monday-Thursday Cloudscope are recruiting exclusively for a leading advertising agency in the Ipswich area that are seeking an office administrator with creative flair and experience in Adobe Photoshop, to carry out design work for their clients. The role will be 40% design work and 60% administration. Our client offers a favourable working environment, with a close-knit team of experienced individuals that enjoy committing their time to providing exceptional levels of service to their customers. The Role: Producing visuals and finished artwork for Sponsors to promote their business Processing orders/contracts and creating digital contracts Monitoring & chasing outstanding orders with our installers General varied Office Duties including keeping a record of sites across the UK with issues & updating all relevant departments Answering the phone as needed Assist with landscaping/maintenance administration across the portfolio of sites Liaising with Councils as required Updating Maintenance budgets Ad-hoc admin as required by the Directors in both Commercial & Sales The Candidate: Be Adept at using Adobe Photoshop and the wider Creative Suite Have very good knowledge of Microsoft office (particularly Microsoft Excel) Be creative with a good understanding of advertising/branding Have a confident & professional telephone manner Possess good customer service skills Enjoy preparing artwork for print and creating digital designs Work well in a busy team with the ability to follow procedures carefully Be able to work under pressure and to deadlines Work under your own initiative with the ability to prioritise and manage your work load Hold a full Driving Licence This role will suit a graphic designer willing to become an integral member of the team, carrying out customer focussed administrative work, supporting wider functions of the business. You will be seeking longevity in your next role and be able to work well independently and as part of a team. Please apply with an updated version of your CV, if we feel you meet our clients expectations we will be in touch within 24 hours. Interviews for the role are scheduled to take place week commencing 6th May, so please apply at your earliest convenience.
May 01, 2024
Full time
Graphic Designer & Office Administrator - Ipswich - £26,000-£30,000 1pm finish on a Friday! 9am-5pm Monday-Thursday Cloudscope are recruiting exclusively for a leading advertising agency in the Ipswich area that are seeking an office administrator with creative flair and experience in Adobe Photoshop, to carry out design work for their clients. The role will be 40% design work and 60% administration. Our client offers a favourable working environment, with a close-knit team of experienced individuals that enjoy committing their time to providing exceptional levels of service to their customers. The Role: Producing visuals and finished artwork for Sponsors to promote their business Processing orders/contracts and creating digital contracts Monitoring & chasing outstanding orders with our installers General varied Office Duties including keeping a record of sites across the UK with issues & updating all relevant departments Answering the phone as needed Assist with landscaping/maintenance administration across the portfolio of sites Liaising with Councils as required Updating Maintenance budgets Ad-hoc admin as required by the Directors in both Commercial & Sales The Candidate: Be Adept at using Adobe Photoshop and the wider Creative Suite Have very good knowledge of Microsoft office (particularly Microsoft Excel) Be creative with a good understanding of advertising/branding Have a confident & professional telephone manner Possess good customer service skills Enjoy preparing artwork for print and creating digital designs Work well in a busy team with the ability to follow procedures carefully Be able to work under pressure and to deadlines Work under your own initiative with the ability to prioritise and manage your work load Hold a full Driving Licence This role will suit a graphic designer willing to become an integral member of the team, carrying out customer focussed administrative work, supporting wider functions of the business. You will be seeking longevity in your next role and be able to work well independently and as part of a team. Please apply with an updated version of your CV, if we feel you meet our clients expectations we will be in touch within 24 hours. Interviews for the role are scheduled to take place week commencing 6th May, so please apply at your earliest convenience.
We are looking to recruit a full time Customer Services coordinator for a busy maintenance company based in Thatcham, Berkshire. You will be based full time at their head office but some travel to customer sites and client meetings may be required in the future, so you will have to be a car owner / driver. Job hours are 8.30am to 5.00pm Monday to Friday with one hour lunch break. You will be reporting to their Customer Services Manager and National operations Manager. The role will involve taking incoming calls, logging details and prioritising work schedules. Raising job cards and booking in, taking calls from outside service Technicians and updating job information. You will be assisting to manage our team of 6-8 Service maintenance and Repair tradesmen. Possibly taking responsibility for a portfolio of customers in the future. Dealing with customer enquiries and their service maintenance and repair work. . Updating customers and agents with the progress of jobs. Maintaining their database. You will also be assisting with general office duties as required such as filing, Technicians worksheets etc. Skills required : Experienced in handling telephone calls and dealing with customers, suppliers, external contractors and engineers / technicians. An organised approach to prioritising work and technicians and for remembering and recording details of jobs/conversations etc. on our database. Computer literate (database, Word, Excel, e mail) Numerate. Good knowledge of the local area would be an advantage. Experience of working in a role were you have been managing, planning, scheduling engineers or contractors or tradesman would be an advantage. Remuneration/benefits : Salary commensurate with experience. Starting holiday allowance is 23 days plus bank holidays. On site car parking. Car ownership is essential. Please send your CV via the link or call Phil directly on the number below to discuss the role and the company in more detail.
May 01, 2024
Full time
We are looking to recruit a full time Customer Services coordinator for a busy maintenance company based in Thatcham, Berkshire. You will be based full time at their head office but some travel to customer sites and client meetings may be required in the future, so you will have to be a car owner / driver. Job hours are 8.30am to 5.00pm Monday to Friday with one hour lunch break. You will be reporting to their Customer Services Manager and National operations Manager. The role will involve taking incoming calls, logging details and prioritising work schedules. Raising job cards and booking in, taking calls from outside service Technicians and updating job information. You will be assisting to manage our team of 6-8 Service maintenance and Repair tradesmen. Possibly taking responsibility for a portfolio of customers in the future. Dealing with customer enquiries and their service maintenance and repair work. . Updating customers and agents with the progress of jobs. Maintaining their database. You will also be assisting with general office duties as required such as filing, Technicians worksheets etc. Skills required : Experienced in handling telephone calls and dealing with customers, suppliers, external contractors and engineers / technicians. An organised approach to prioritising work and technicians and for remembering and recording details of jobs/conversations etc. on our database. Computer literate (database, Word, Excel, e mail) Numerate. Good knowledge of the local area would be an advantage. Experience of working in a role were you have been managing, planning, scheduling engineers or contractors or tradesman would be an advantage. Remuneration/benefits : Salary commensurate with experience. Starting holiday allowance is 23 days plus bank holidays. On site car parking. Car ownership is essential. Please send your CV via the link or call Phil directly on the number below to discuss the role and the company in more detail.
An exciting new opportunity has arisen for a Validator for our busy Marshall Fleet Solutions business unit Purpose of the position Drive revenue into the business by maximising the chargeable elements within every job and ensuring we act within the sla agreements held with our customers. Overall responsibility to ensure that every job completed by a member of the engineering team is completed correctly, all parts are added to the job, hours are accurate and a true reflection of what should be charged for the task undertaken. Providing accurate and timely estimates for our customers require additional repairs, following up with customers within the agreed timescales to make sure Marshall fleet solutions are the chosen provider for these repairs. Accountability Responsibilities: Drive revenue into the business by ensuring every job is completed accurately and all chargeable elements are passed to the customer. Making sure we charge for work in line with the agreed SLA held with our customers. Accurate charging for all travel times & attendance fees. Billing the correct work times for the task completed Proactive follow ups where a customer requires further works to complete a repair Providing customers with accurate and timely estimates for additional work Ensuring the correct elements of the repair are added to contract maintenance, warranty, or recharged to the customer as appropriate. Close management of customer VOR and updating the customer with the plan and timescales to repair. Feeding back to the engineering team where mistakes are being made or where our processes can be improved. To provide and industry leading customer experience through providing accurate information to the accounts team so they can invoice customers in a timely manner Work in collaboration with key stakeholders to ensure we deliver exceptional service to our customers Responsible for making sure you contribute to the team achieve challenging financial objectives on a daily, weekly, monthly basis by taking every opportunity to upsell our service or part offering. Tasks: Checking the engineer has accurately captured their time clocking and rectify as appropriate Check accurate attendance fees or travel time have been captured on the system Making sure the correct parts, consumables and lubricants have been added to the task Send proforma to the customer in order to receive a purchase order number prior to repair Check the customer purchase order number is attached to the job. Construct, send accurate estimates to customers where further repairs are required and proactively follow up within a timely manner, to give Marshall fleet solution the best possible opportunity to complete the repairs. Rechargeable elements are passed back to the customer, providing all the supporting information I.E photographs taken by the engineer and fully itemised estimate. Check all elements booked to contract maintenance to ensure Marshall fleet solutions are not paying for labour or parts that should be charged to the customer or covered under warranty. Explore if sympathetic contribution maybe an option if the unit is recently out of warranty. Check to make sure all relevant documentation or certification is added to the job and sent to the customer or made available on Marshall vision. Check sub contracted work is completed correctly and the costs are accurate for the work completed. Work with NPAC to get the parts sent to the required location at the right time for repairs to be completed Create accurate and timely plans to manage vehicle downtime, this should be accurately recorded in IFS and communicated to the customer CapabilityBehavioural Competencies: Must deliver on customer needs and anticipate their requirements Deliver results and be financially aware Be able to think strategically and plan ahead Collaborate and breakdown barriers Be innovative, solve problems and prioritise workload Must be keen to develop yourself and learn new process and products Technical Competencies: Must have a good commercial acumen and understand P&L Confident in dealing with customer issues or problems Engaging and positive can do attitude Good computer skills and understanding of all relevant software packages Education: GCSE level education (essential) NVQ level qualification (desirable) Mechanical/engineering qualification (desirable) Experience: Experience in the transport refrigeration, tail lift industry and have a good working knowledge of these products Worked in a customer facing role. Additional local needs Depot based, unless you live more than 30 minutes from a depot, home based working would be considered but not guaranteed. If home based, there would be a requirement to attend the depot from time to time in line with business requirement. If home based you must meet the criteria set out by HR in order to work safely and sustainably
May 01, 2024
Full time
An exciting new opportunity has arisen for a Validator for our busy Marshall Fleet Solutions business unit Purpose of the position Drive revenue into the business by maximising the chargeable elements within every job and ensuring we act within the sla agreements held with our customers. Overall responsibility to ensure that every job completed by a member of the engineering team is completed correctly, all parts are added to the job, hours are accurate and a true reflection of what should be charged for the task undertaken. Providing accurate and timely estimates for our customers require additional repairs, following up with customers within the agreed timescales to make sure Marshall fleet solutions are the chosen provider for these repairs. Accountability Responsibilities: Drive revenue into the business by ensuring every job is completed accurately and all chargeable elements are passed to the customer. Making sure we charge for work in line with the agreed SLA held with our customers. Accurate charging for all travel times & attendance fees. Billing the correct work times for the task completed Proactive follow ups where a customer requires further works to complete a repair Providing customers with accurate and timely estimates for additional work Ensuring the correct elements of the repair are added to contract maintenance, warranty, or recharged to the customer as appropriate. Close management of customer VOR and updating the customer with the plan and timescales to repair. Feeding back to the engineering team where mistakes are being made or where our processes can be improved. To provide and industry leading customer experience through providing accurate information to the accounts team so they can invoice customers in a timely manner Work in collaboration with key stakeholders to ensure we deliver exceptional service to our customers Responsible for making sure you contribute to the team achieve challenging financial objectives on a daily, weekly, monthly basis by taking every opportunity to upsell our service or part offering. Tasks: Checking the engineer has accurately captured their time clocking and rectify as appropriate Check accurate attendance fees or travel time have been captured on the system Making sure the correct parts, consumables and lubricants have been added to the task Send proforma to the customer in order to receive a purchase order number prior to repair Check the customer purchase order number is attached to the job. Construct, send accurate estimates to customers where further repairs are required and proactively follow up within a timely manner, to give Marshall fleet solution the best possible opportunity to complete the repairs. Rechargeable elements are passed back to the customer, providing all the supporting information I.E photographs taken by the engineer and fully itemised estimate. Check all elements booked to contract maintenance to ensure Marshall fleet solutions are not paying for labour or parts that should be charged to the customer or covered under warranty. Explore if sympathetic contribution maybe an option if the unit is recently out of warranty. Check to make sure all relevant documentation or certification is added to the job and sent to the customer or made available on Marshall vision. Check sub contracted work is completed correctly and the costs are accurate for the work completed. Work with NPAC to get the parts sent to the required location at the right time for repairs to be completed Create accurate and timely plans to manage vehicle downtime, this should be accurately recorded in IFS and communicated to the customer CapabilityBehavioural Competencies: Must deliver on customer needs and anticipate their requirements Deliver results and be financially aware Be able to think strategically and plan ahead Collaborate and breakdown barriers Be innovative, solve problems and prioritise workload Must be keen to develop yourself and learn new process and products Technical Competencies: Must have a good commercial acumen and understand P&L Confident in dealing with customer issues or problems Engaging and positive can do attitude Good computer skills and understanding of all relevant software packages Education: GCSE level education (essential) NVQ level qualification (desirable) Mechanical/engineering qualification (desirable) Experience: Experience in the transport refrigeration, tail lift industry and have a good working knowledge of these products Worked in a customer facing role. Additional local needs Depot based, unless you live more than 30 minutes from a depot, home based working would be considered but not guaranteed. If home based, there would be a requirement to attend the depot from time to time in line with business requirement. If home based you must meet the criteria set out by HR in order to work safely and sustainably
Receptionist Location : Carlton Meres, Saxmundham, Suffolk, IP17 2QP Park Holidays is looking for talented, enthusiastic and passionate staff to join our team. Responsibilities: To meet and greet holiday guests as the first point of contact for the park. To carry out administration duties on Park Vision as agreed with the Holiday Sales Manager. To provide an information service on all Park activities, facilities and local services and attractions. To provide an efficient reservations service to all resident guests. To book in guests on arrival in a courteous manner and relay any relevant information regarding the Park's facilities to them. To efficiently operate the Park telephone system. To provide an efficient support service to resolve guest problems, housekeeping, maintenance, etc. To complete all Welcome Packs with corresponding programmes, membership cards etc. To issue and control all keys to guest accommodation. To operate Park mobile radio system. To take payment for holidays or caravan owners' accounts and issue receipts. To ensure the office and reception are clean at all times. To open and process post as required. To have full knowledge of and to use efficiently the Park Vision system. To make out going sales calls up selling extended stays and upgrades. To contact hire fleet guests via telephone to chase for the booking payment as per the Company agreement. Benefits: 20% friends and family discount on holidays booked with Park Holidays 50% staff discount on meals in our onsite restaurants Great staff referral scheme Progression Programme within the Company At Park Holidays UK, we believe that our people are our greatest asset, and we are committed to investing in their training and development. We offer comprehensive training and support to help you succeed in your role and grow your career with us. Join us at Park Holidays UK and be part of a dynamic and exciting team!
May 01, 2024
Full time
Receptionist Location : Carlton Meres, Saxmundham, Suffolk, IP17 2QP Park Holidays is looking for talented, enthusiastic and passionate staff to join our team. Responsibilities: To meet and greet holiday guests as the first point of contact for the park. To carry out administration duties on Park Vision as agreed with the Holiday Sales Manager. To provide an information service on all Park activities, facilities and local services and attractions. To provide an efficient reservations service to all resident guests. To book in guests on arrival in a courteous manner and relay any relevant information regarding the Park's facilities to them. To efficiently operate the Park telephone system. To provide an efficient support service to resolve guest problems, housekeeping, maintenance, etc. To complete all Welcome Packs with corresponding programmes, membership cards etc. To issue and control all keys to guest accommodation. To operate Park mobile radio system. To take payment for holidays or caravan owners' accounts and issue receipts. To ensure the office and reception are clean at all times. To open and process post as required. To have full knowledge of and to use efficiently the Park Vision system. To make out going sales calls up selling extended stays and upgrades. To contact hire fleet guests via telephone to chase for the booking payment as per the Company agreement. Benefits: 20% friends and family discount on holidays booked with Park Holidays 50% staff discount on meals in our onsite restaurants Great staff referral scheme Progression Programme within the Company At Park Holidays UK, we believe that our people are our greatest asset, and we are committed to investing in their training and development. We offer comprehensive training and support to help you succeed in your role and grow your career with us. Join us at Park Holidays UK and be part of a dynamic and exciting team!
Events Administrator Corporate Legal Services 29,000 - 31,000 Depending on experience City of London - Fully office based 8 hour shifts between 7.30am - 8.00pm Are you passionate about events management and looking for an exciting opportunity to join a dynamic team? Our client, a leading global legal organisation, is seeking a proactive and organised Events Administrator to join their busy Facilities team in London. As an Events Administrator, you will play a vital role in ensuring the smooth coordination of all events hosted by the organisation and the daily running of meetings and client meetings. Why work for this company? Globally recognised organisation & leading in their sector Amazing offices based in the heart of the City - really impressive building and City skyline view A super supportive, passionate and high performing team, who all work collaboratively together Uniform allowance Cycle to work scheme Insurance & Pension scheme Gym membership Healthcare benefits Employee referral and loyalty schemes Responsibilities: Support the Client Services team in their daily responsibilities when working within events, including meeting and greeting visitors Book and manage all events bookings hosted within the office Liaise with hospitality and facilities teams to arrange all necessary requests for events Work alongside internal and external hosts to ensure the seamless coordination of all events Monitor and manage the upkeep of events rooms, including maintenance, cleanliness, and room furniture and equipment. Collaborate with the finance team to ensure costings are in order Adhere to the site's security procedures and regulations Manage ad-hoc deliveries from couriers Set up conference room equipment, troubleshoot IT and audio-visual equipment Requirements: Previous customer service experience. Highly organised with strong prioritisation skills. Interpersonal skills Able to work within a fast paced environment Excellent relationship-building skills Positive, pro active and flexible approach to work Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 01, 2024
Full time
Events Administrator Corporate Legal Services 29,000 - 31,000 Depending on experience City of London - Fully office based 8 hour shifts between 7.30am - 8.00pm Are you passionate about events management and looking for an exciting opportunity to join a dynamic team? Our client, a leading global legal organisation, is seeking a proactive and organised Events Administrator to join their busy Facilities team in London. As an Events Administrator, you will play a vital role in ensuring the smooth coordination of all events hosted by the organisation and the daily running of meetings and client meetings. Why work for this company? Globally recognised organisation & leading in their sector Amazing offices based in the heart of the City - really impressive building and City skyline view A super supportive, passionate and high performing team, who all work collaboratively together Uniform allowance Cycle to work scheme Insurance & Pension scheme Gym membership Healthcare benefits Employee referral and loyalty schemes Responsibilities: Support the Client Services team in their daily responsibilities when working within events, including meeting and greeting visitors Book and manage all events bookings hosted within the office Liaise with hospitality and facilities teams to arrange all necessary requests for events Work alongside internal and external hosts to ensure the seamless coordination of all events Monitor and manage the upkeep of events rooms, including maintenance, cleanliness, and room furniture and equipment. Collaborate with the finance team to ensure costings are in order Adhere to the site's security procedures and regulations Manage ad-hoc deliveries from couriers Set up conference room equipment, troubleshoot IT and audio-visual equipment Requirements: Previous customer service experience. Highly organised with strong prioritisation skills. Interpersonal skills Able to work within a fast paced environment Excellent relationship-building skills Positive, pro active and flexible approach to work Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
The Vacancy Job Purpose: This role will support the Senior Quantity Surveyor and wider Finance team to ensure quoted costs and invoiced costs are accurate and that value for money is achieved. The role will support the senior members of the team in the undertaking of commercially related duties such as sub-contractor administration, reporting and invoicing. The role also involves working on statement reconciliations and liaising with other departments to obtain information. Key Accountabilities: Representing the company in a professional and competent manner at all times, and develop strong working relationships with suppliers, colleagues and clients. Detailed review of invoicing and job sheets to identify anomalies with original quote and to agreed master rates schedules. Valuation of maintenance, reactive and project works of the contract in accordance with agreed rates. Identification of cost saving opportunities and drive value to our customers. Recognises and understands cost sensitive areas. Resolution of queries. Production of analytical reports by subcontractor / account. Provide support to account teams on various commercial matters. To comply with any other reasonable task or request as directed by senior management Willingness to develop the role. Financial Responsibilities: Ensure all reports are posted in a timely and accurate manner. People Responsibilities: None Knowledge, Skills and Abilities Experience of working in a finance / commercial department. Experience of working in Facilities Management / Construction background preferable. Experience with CAFM Systems Ability to work accurately, without supervision, and to deadlines. Good interpersonal skills Good communicator. Strong team player. High level of accuracy and attention to detail. Excellent IT skills, particularly Microsoft Excel
May 01, 2024
Full time
The Vacancy Job Purpose: This role will support the Senior Quantity Surveyor and wider Finance team to ensure quoted costs and invoiced costs are accurate and that value for money is achieved. The role will support the senior members of the team in the undertaking of commercially related duties such as sub-contractor administration, reporting and invoicing. The role also involves working on statement reconciliations and liaising with other departments to obtain information. Key Accountabilities: Representing the company in a professional and competent manner at all times, and develop strong working relationships with suppliers, colleagues and clients. Detailed review of invoicing and job sheets to identify anomalies with original quote and to agreed master rates schedules. Valuation of maintenance, reactive and project works of the contract in accordance with agreed rates. Identification of cost saving opportunities and drive value to our customers. Recognises and understands cost sensitive areas. Resolution of queries. Production of analytical reports by subcontractor / account. Provide support to account teams on various commercial matters. To comply with any other reasonable task or request as directed by senior management Willingness to develop the role. Financial Responsibilities: Ensure all reports are posted in a timely and accurate manner. People Responsibilities: None Knowledge, Skills and Abilities Experience of working in a finance / commercial department. Experience of working in Facilities Management / Construction background preferable. Experience with CAFM Systems Ability to work accurately, without supervision, and to deadlines. Good interpersonal skills Good communicator. Strong team player. High level of accuracy and attention to detail. Excellent IT skills, particularly Microsoft Excel
We have an exciting opportunity for a Commercial Administrator to join our team within Vistry East Anglia, at our Peterborough office. As our Commercial Administrator, you will be responsible for ensuring the smooth running of the Commercial Department, and ensure it operates accurately and efficiently in accordance with agreed timetables, whilst assisting with the team providing admin support as and when required. Let's cut to the chase, what's in it for you Competitive basic salary and annual bonus Agile working possible (dependent on role) Up to 33 days annual leave plus bank holidays Private Healthcare Competitive contributory pension scheme Life assurance - 4 x your annual salary Share incentive schemes Employee rewards portal with many more benefits In return, what we would like from you Behave in line with our company values - Integrity, Caring and Quality 3 GCSE's or equivalent qualifications including Maths and English Experience working in a commercial business environment Good understanding of Microsoft Office, Excel, Outlook Excellent analytical skills and organisation Strong mathematical and IT ability Ability to work under pressure and meet deadlines Ability to work to high degree of accuracy Good telephone manner Excellent communications skills Experience in working in a fast paced, changing environment where priorities can change daily. A good communicator/listener Good team working skills Willing to work extra to meet deadlines as and when the business needs require it Desirable - BTEC diploma or certificate in administration / finance Experience working for a residential house builder ideally within a payment processing environment Basic understanding in using COINS housebuilding software More about the Commercial Administrator role Input and retrieval of data from the in-house computer system. General administration tasks related to the commercial function as noted by the department heads. Telephone communication with site staff, suppliers and other departments. Dealing with general enquiries from other departments within the business. Maintain the group age debt report for the region to keep debt to a minimum. Maintenance of electronic filing systems and archiving when necessary. Sort and process incoming and outgoing post to include date stamping in line with HMRC requirements. Check invoices are correct for VAT or materials/labour deductions for tax purposes. Log queries on invoices to suppliers through to credit or payment. Process electronic/paper invoices in line with the groups 3-way payment process. Produce and maintenance of supplier and subcontractor statements in relation to their accounts. Arranging and communicating monthly Forecast meeting agendas. Maintain and update supply chain documentation. Finally, let's tell you a bit more about us At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do. We're proud that our UK Green Building Council membership, 2021 Large Housebuilder of the Year award and status as a UK top-five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating allows us to transform land into thriving spaces. We're also proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. From memories and communities to worthwhile careers, we're making Vistry. Benefits Agile Working Offers a flexible way of working. Annual Leave Enjoy 28 days' holiday plus all UK Bank Holidays. There are options to carry leave forwards and buy up to 5 days. Pension with Legal & General Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available. Volunteer Days With 2 paid volunteer days a year, you can give back to communities and charities.
May 01, 2024
Full time
We have an exciting opportunity for a Commercial Administrator to join our team within Vistry East Anglia, at our Peterborough office. As our Commercial Administrator, you will be responsible for ensuring the smooth running of the Commercial Department, and ensure it operates accurately and efficiently in accordance with agreed timetables, whilst assisting with the team providing admin support as and when required. Let's cut to the chase, what's in it for you Competitive basic salary and annual bonus Agile working possible (dependent on role) Up to 33 days annual leave plus bank holidays Private Healthcare Competitive contributory pension scheme Life assurance - 4 x your annual salary Share incentive schemes Employee rewards portal with many more benefits In return, what we would like from you Behave in line with our company values - Integrity, Caring and Quality 3 GCSE's or equivalent qualifications including Maths and English Experience working in a commercial business environment Good understanding of Microsoft Office, Excel, Outlook Excellent analytical skills and organisation Strong mathematical and IT ability Ability to work under pressure and meet deadlines Ability to work to high degree of accuracy Good telephone manner Excellent communications skills Experience in working in a fast paced, changing environment where priorities can change daily. A good communicator/listener Good team working skills Willing to work extra to meet deadlines as and when the business needs require it Desirable - BTEC diploma or certificate in administration / finance Experience working for a residential house builder ideally within a payment processing environment Basic understanding in using COINS housebuilding software More about the Commercial Administrator role Input and retrieval of data from the in-house computer system. General administration tasks related to the commercial function as noted by the department heads. Telephone communication with site staff, suppliers and other departments. Dealing with general enquiries from other departments within the business. Maintain the group age debt report for the region to keep debt to a minimum. Maintenance of electronic filing systems and archiving when necessary. Sort and process incoming and outgoing post to include date stamping in line with HMRC requirements. Check invoices are correct for VAT or materials/labour deductions for tax purposes. Log queries on invoices to suppliers through to credit or payment. Process electronic/paper invoices in line with the groups 3-way payment process. Produce and maintenance of supplier and subcontractor statements in relation to their accounts. Arranging and communicating monthly Forecast meeting agendas. Maintain and update supply chain documentation. Finally, let's tell you a bit more about us At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do. We're proud that our UK Green Building Council membership, 2021 Large Housebuilder of the Year award and status as a UK top-five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating allows us to transform land into thriving spaces. We're also proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. From memories and communities to worthwhile careers, we're making Vistry. Benefits Agile Working Offers a flexible way of working. Annual Leave Enjoy 28 days' holiday plus all UK Bank Holidays. There are options to carry leave forwards and buy up to 5 days. Pension with Legal & General Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available. Volunteer Days With 2 paid volunteer days a year, you can give back to communities and charities.
We have a new opportunity for a Group Architectural Technician to join our team within Vistry Services, at our Warrington office. As our Group Architectural Technician, you will be responsible for supporting the Group Design and Technical functions in its day-to-day duties by coordinating the flow of date and information with both internal colleagues and external stakeholders. Let's cut to the chase, what's in it for you Competitive basic salary and annual bonus Company car, car allowance or travel allowance Agile working possible (dependent on role) Up to 33 days annual leave plus bank holidays Private Healthcare Competitive contributory pension scheme Life assurance - 4 x your annual salary Share incentive schemes Employee rewards portal with many more benefits In return, what we would like from you Behave in line with our company values - Integrity, Caring and Quality Background in Architectural Technology. Previous experience in Residential Housing sector. Experience with timber frame construction desirable. Experience with Auto CAD is essential & Revit experience desirable. Strong attention to detail. Ability to confidently challenge decisions made by others. Quick and eager to learn, with a focus on continuous development. Proficient in MS Office programmes. Analytical approach. Positive attitude towards teamwork. You can work under pressure and meet deadlines. You have excellent team working and feel comfortable with communicating at all levels. You will need to demonstrate behaviours necessary to align with our corporate values. Educated to HNC/HND in a construction related qualification. More about the Group Architectural Technician role Working with the Group Senior Architectural Technician to manage the delivery and maintenance of the Group standard house type portfolio. Ensure all drawings, details and third-party information are accurate, commercially suitable, and compliant with current regulations. Provide support in the delivery and maintenance of Group Standard Details. Manage and review Consultants working on the standard product including, but not limited to, architects and structural engineers. Manage warranty Type Approval process where required and review approval to ensure that the conditions are addressed. Ensure that information is to the agreed Group construction and finishing specifications. Liaise with regional business units and attend meetings to progress all relevant Technical matters. And assist in resolving technical related queries. Provide support in the delivery and maintenance of the Group generic Temporary Works details. Ensure cost effective design control and buildability. Ensure that new regulation requirements are anticipated and incorporated as required. Expect and encourage continued change and improvement within the Company. Support and assist in the management of the Group Technical mailbox. Manage the collation and checking of all ancillary specialist drawings, including hot water supply, heating, kitchen, stair, lintels, beam and block ground floors, precast upper floors. Assist the business in achieving BIM Level 2 certification. Finally, let's tell you a bit more about us At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do. We're proud that our UK Green Building Council membership, 2021 Large Housebuilder of the Year award and status as a UK top-five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating allows us to transform land into thriving spaces. We're also proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. From memories and communities to worthwhile careers, we're making Vistry. Benefits Agile Working Offers a flexible way of working. Annual Leave Enjoy 28 days' holiday plus all UK Bank Holidays. There are options to carry leave forwards and buy up to 5 days. Pension with Legal & General Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available. Volunteer Days With 2 paid volunteer days a year, you can give back to communities and charities. Why Vistry Joining Vistry is just the start of building your perfect career. In return for your passion and skills, we invest in your future, providing all the support and training you need to thrive in your career and realise your potential. Our work is rewarding in itself, but we also offer a range of financial, lifestyle, health and wellbeing benefits, plus plenty of recognition incentives. We value you and everything you help us build as we make Vistry together.
May 01, 2024
Full time
We have a new opportunity for a Group Architectural Technician to join our team within Vistry Services, at our Warrington office. As our Group Architectural Technician, you will be responsible for supporting the Group Design and Technical functions in its day-to-day duties by coordinating the flow of date and information with both internal colleagues and external stakeholders. Let's cut to the chase, what's in it for you Competitive basic salary and annual bonus Company car, car allowance or travel allowance Agile working possible (dependent on role) Up to 33 days annual leave plus bank holidays Private Healthcare Competitive contributory pension scheme Life assurance - 4 x your annual salary Share incentive schemes Employee rewards portal with many more benefits In return, what we would like from you Behave in line with our company values - Integrity, Caring and Quality Background in Architectural Technology. Previous experience in Residential Housing sector. Experience with timber frame construction desirable. Experience with Auto CAD is essential & Revit experience desirable. Strong attention to detail. Ability to confidently challenge decisions made by others. Quick and eager to learn, with a focus on continuous development. Proficient in MS Office programmes. Analytical approach. Positive attitude towards teamwork. You can work under pressure and meet deadlines. You have excellent team working and feel comfortable with communicating at all levels. You will need to demonstrate behaviours necessary to align with our corporate values. Educated to HNC/HND in a construction related qualification. More about the Group Architectural Technician role Working with the Group Senior Architectural Technician to manage the delivery and maintenance of the Group standard house type portfolio. Ensure all drawings, details and third-party information are accurate, commercially suitable, and compliant with current regulations. Provide support in the delivery and maintenance of Group Standard Details. Manage and review Consultants working on the standard product including, but not limited to, architects and structural engineers. Manage warranty Type Approval process where required and review approval to ensure that the conditions are addressed. Ensure that information is to the agreed Group construction and finishing specifications. Liaise with regional business units and attend meetings to progress all relevant Technical matters. And assist in resolving technical related queries. Provide support in the delivery and maintenance of the Group generic Temporary Works details. Ensure cost effective design control and buildability. Ensure that new regulation requirements are anticipated and incorporated as required. Expect and encourage continued change and improvement within the Company. Support and assist in the management of the Group Technical mailbox. Manage the collation and checking of all ancillary specialist drawings, including hot water supply, heating, kitchen, stair, lintels, beam and block ground floors, precast upper floors. Assist the business in achieving BIM Level 2 certification. Finally, let's tell you a bit more about us At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do. We're proud that our UK Green Building Council membership, 2021 Large Housebuilder of the Year award and status as a UK top-five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating allows us to transform land into thriving spaces. We're also proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. From memories and communities to worthwhile careers, we're making Vistry. Benefits Agile Working Offers a flexible way of working. Annual Leave Enjoy 28 days' holiday plus all UK Bank Holidays. There are options to carry leave forwards and buy up to 5 days. Pension with Legal & General Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available. Volunteer Days With 2 paid volunteer days a year, you can give back to communities and charities. Why Vistry Joining Vistry is just the start of building your perfect career. In return for your passion and skills, we invest in your future, providing all the support and training you need to thrive in your career and realise your potential. Our work is rewarding in itself, but we also offer a range of financial, lifestyle, health and wellbeing benefits, plus plenty of recognition incentives. We value you and everything you help us build as we make Vistry together.